UBC Welcome Guide - Faculty and Staff by chantal duke

Welcome Guide

the

for faculty & staff

UBC Vancouver Campus

CONTENTS We l c o m e . . . . . . . . . . . . . . . . . . . . . . . .

Message from Human Resources....................... 3

B e f o r e Yo u A r r i v e . . . . . . . . . . . . . . . . . About UBC................................................ A b o u t Va n c o u v e r / B r i t i s h C o l u m b i a . . . . . . . . . . . . . . . . . . Accommodation.......................................... Child & Family Care.................................... Employment & Immigration............................ Health Care............................................... Home & Finances........................................ Transportation............................................

W h e n Yo u A r r i v e . . . . . . . . . . . . . . . . . . . Important Dates.......................................... Yo u r F i r s t D a y / W e e k . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Yo u r S e c o n d M o n t h . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Yo u r T h i r d M o n t h . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4 4 5 9 13 16 18 20 21

23 23 23 26 27

Campus Resources & Services . . . . . . . .

Personal Checklist . . . . . . . . . . . . . . . .

UBC is committed to sustainability. Bearing in mind the environment, social and economic outcomes of our every decision and action please think carefully before printing this document ( sustain.ubc.ca) .

W E LC O M E WELCOME W E LC O M E A MESSAGE FROM HUMAN RESOURCES A MESSAGE FROM HUMAN RESOURCES A MESSAGE FROM HUMAN RESOURCES Hello, and a warm welcome from UBC Human Resources. andaawarm warmwelcome welcomefrom fromUBC UBC Human Resources. Hello, and Human Resources. It is my pleasure to introduce you to UBC Human Resource’s role within the University It is is my my pleasure pleasure introduce you UBC Human Resource’s role thein community. UBC’s human resources professionals, both within the HRwithin unit It toto introduce you totoUBC Human Resource’s role within theand University University community. UBC’s human resources professionals, both thein UBC’s faculties and human departments, work hard to ensure ourwithin people practices community. UBC’s resources professionals, both the HR within unitare and HR unit and in UBC’s faculties and departments, work hard to ensure our people congruent with Place and Promise, the hard University’s strategic plan.practices are UBC’s faculties and departments, work to ensure our people practices are congruent with Place and Promise, the University’s strategic congruent with Place and Promise, the University’s strategic plan. plan. Our intent is to create and sustain partnerships that enable UBC to achieve its vision through innovative and supportive people practices, and weUBC are committed to doing Our partnerships that enable to achieve its vision Our intent intent is is to to create createand andsustain sustain partnerships that enable UBC to achieve its so through Focus onand People – a framework that aroseand from the feedback of faculty through innovative supportive people practices, we are committed to doing vision through innovative and supportive people practices, and we are committed and staff. Focus on People – a framework that arose from the feedback of faculty so through to doing so through Focus on People – a framework that arose from the and staff. of faculty and staff. feedback UBC is one of British Columbia’s largest employers. We are also one of the most progressive, with environment in which respect, civility, diversity, opportunity UBCisisone one British Columbia’s largest employers. one theand most UBC ofofan British Columbia’s largest employers. WeWe are are alsoalso one of theofmost proinclusion are progressive, with an environment in which respect civility, diversity, opportunity gressive, withvalued. an environment in which respect, civility,,diversity, opportunity and and inclusion are valued. inclusion are valued. The University is consistently recognized as one of BC’s best employers. UBC offers The University consistently recognized of BC’s best employers. an array of healthy workplace initiatives, family –friendly policies, community The University isisconsistently recognized asas oneone of BC’s best employers. UBC involveoffers UBC offers an array of healthy workplace initiatives, family –friendly policies, ment programs, andworkplace personal and professional an array of healthy initiatives, family –friendly policies, community involvecommunity involvement programs, and staff. personal and professional development development opportunities forand faculty and ment programs, and personal professional opportunities for faculty and staff. development opportunities for faculty and staff. We wish you much success at UBC, and in your full We wish you much success at UBC, and in lives! We much success at UBC, and in your full yourwish full you lives! lives! Sincerely, Sincerely, Sincerely,

welcome maligayang pagdating welcome dobrodošli bienvenue maligayang pagdating

dobrodošli BIENVENIDObienvenue BIENVENIDO

foon ying foon ying yōkoso yōkoso

Üdvözle Üdvözle

khosh amadid khosh amadid WELKOM aloha WELKOM aloha selamat datang

selamat datang

LisaCastle Castle Lisa Lisa Castle AssociateVice VicePresident, President, Associate Human Resources. Human Resources. Associate Vice President, Human Resources.

UBC’s Values UBC’sValues Values UBC’s academic freedom, advancing and sharing academic freedom, academic freedom, knowledge, excellence, advancing and sharing advancing and sharing integrity, mutual respect knowledge, excellence, knowledge, excellence, &integrity, equity, public interest. mutualrespect respect integrity, mutual & equity, public interest. & equity, public interest.

UBC’s Vision UBC’sVision Vision UBC’s As one of the world’s leading universities, The University of British Columbia creates an leading exceptional learning environment that As of the theworld’s world’s leading universities, The University of fosters British As one one of universities, The University of British global citizenship, advances a civil and sustainable society, and Columbia creates an exceptional learning environment that fosters Columbia creates an exceptional learning environment that fosters supports outstanding research to serve the people of global citizenship, advances a civil and sustainable society, and global citizenship, advances a civil and sustainable society, and supports British Columbia, Canada andthe the world. supports outstanding to serveofthe people of outstanding research toresearch serve people British Columbia, Canada and the world. British Columbia, Canada and the world.

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BEFORE YOU AR B E F O R E YO UA R RRIIVVEE ABOUT UBC ABOUT UBC

The University of British Columbia, established in 1908, educates a student population The University of British Columbia, established in 1908, educates reputation a student for of 54,000 on major campuses in two cities and holds an international population of 54,000 on major campuses in two cities and holds an international excellence in advanced research and learning. reputation for excellence in advanced research and learning. UBC Vancouver campus on the Point Grey site is 402 hectares and is a 30 minute drive UBC Vancouver campus on the Point Grey site is 402 hectares and is a 30 from downtown Vancouver. It contains world-class attractions including the Museum minute drive from downtown Vancouver. It contains world-class attractions of Anthropology, and the Centre forand the Performing Arts. The site Performing is including the Museum ofChan Anthropology, the Chan Centre for the surrounded by is 763surrounded hectares ofby forested parklandofand is just parkland steps away from Arts. The site 763 hectares forested and is just the ocean. steps away from the ocean. Our is is in in thethe dynamic citycity of Kelowna in the Okanagan Valley, Our second secondmajor majorcampus campus dynamic of Kelowna in the Okanagan Valley, approximately fourhours to five hours away from Vancouver. UBC Okanagan, approximately four to five away from Vancouver. UBC Okanagan, open since open provides since 2005, provideslearning an intimate learning in the spectacularre2005, an intimate community in community the spectacular wine-growing wine growing region of British Columbia. Learn more about UBC (ubc.ca/about) gion of British Columbia. Learn more about UBC (ubc.ca/about).

Quick Facts Quick Facts 11 University University 22 major majorcampuses campuses in in Vancouver Vancouver and andKelowna Kelowna > 10

billion dollar contribution to British Columbia’s economy

> 10 billion dollar contribution to British Columbia’s economy

35 faculties, schools and colleges 35 faculties, schools and colleges << 40 consistently ranked ranked one one of 40 consistently of the the world’s world’s top top 40 40 universities universities 175 million milliondollars dollarsinindonor donorgifts giftsrecieved received from from alumni, alumni, students, students, parents, parents, corporations, and foundations >> 175 corporations and foundations >> 480 undergraduate and and graduate graduate programs 480 undergraduate programs > 550 million dollars in annual research funding > 550 million dollars in annual research funding >> 2,000 students participating participatingin in community communityservice service learning 2,000 students learning initiatives initiatives > 7,000 internationalstudents students > 7,000 international > 9,500 staff members > 9,500 staff members > 10,000 undergraduate and and graduate graduate degrees > 10,000 undergraduate degrees awarded awardedannually annually > 11,000

faculty members (including professorial, teaching, clinical, and term)

> 11,000 faculty members (including professional, teaching, clinical, and term)

> 54,000 undergraduate and and graduate graduate students > 54,000 undergraduate students 250,000 countries around aroundthe theworld world >>250, 000 alumni alumniin in over over 120 countries Source: publicaffairs.ubc.ca | ubc.ca/about | pair.ubc.ca

Source: publicaffairs.ubc.ca | ubc.ca/about | pair.ubc.ca

WELCOME GUIDE | BEFORE YOU ARRIVE

WE LCO M E GU IDE | BEF O R E Y O U A R RI VE

ABOUT VANCOUVER/B.C ABOUT VANCOUVER/ B.C.

Vancouverisisthe thelargest largestcity city Western Canada, located in southwestern the southwestern Vancouver inin Western Canada, located in the corner of corner of the province of British Columbia. Situated between the North Shore the province of British Columbia. Situated between the North Shore and coastal and coastal mountains and the edge of the Pacific Ocean, Vancouver is one mountains and the edge of the Pacific Ocean, Vancouver is one of North America's of North America’s most beautiful cities. For the fifth year in a row, Vancouver most beautiful cities. For world’s the fifthmost year in a row, Vancouver has by been as the has been ranked as the desirable place to live theranked Economist world's most desirable place to live by the Economist magazine. magazine.

The the amenities of of anan international Thevibrant vibrantdowntown downtowncore coreoffers offersallallofof the amenities international destination and clubs, to countless parks and and recreadestination--from fromhundreds hundredsofofrestaurants restaurants and clubs, to countless parks recrea-tion to world-class entertainment and events. sportingUBC's events. UBC’s tion facilities,facilities, to world-class entertainment and sporting downtown downtown site, UBC Robson located in the of the city of site, UBC Robson Square, is alsoSquare, locatedisinalso the heart of the cityheart of Vancouver. Vancouver. Learn more about Vancouver (vancouver.ca & tourismvancouver.com). Learn more about Vancouver (vancouver.ca & tourismvancouver.com).

Quick Facts

Quick Facts 1 of the world’s most livable cities and voted Canada’s greenest city

of the world’s most livable cities and voted Canada’s greenest city

Canada’s second busiest airport is Vancouver International

most populated province in Canada, after Ontario and Quebec

2 Canada’s second busiest airport is Vancouver International

3 most populated province in Canada, after Ontario and Quebec > 70 languages spoken by its residents

> 70

languages spoken by its residents

> 75

billion dollars in goods traded annually

> 75 billion dollars in goods traded annually > 144 square kilometers or 44 square miles

> 114

square kilometers or 44 square miles

> 200

diverse parks

> 210

hotels, motels and inns available in Metro Vancouver

> 400

kilometers of bike lanes across the city – and growing!

> 200 diverse parks

> 210 hotels, motels and inns available in Metro Vancouver

> 400 kilometers of bike lanes across the city – and growing! > 2,900 acres of parks and other spaces

> 2, 900

acres of parks and other spaces

> 38,000

immigrants to the Vancouver area each year

> 38,000 immigrants to the Vancouver area each year

> 850,000 cruise ship passengers to Vancouver’s port each year

> 850, 000

cruise ship passengers to Vancouver’s port each year

> 1,100,000 jobs in Metro Vancouver

> 1, 100, 000

jobs in Metro Vancouver

> 2, 100, 000

residents call Metro Vancouver home

> 7, 500, 000

annual visitors to Vancouver from around the world

> 2,100,000 residents call Metro Vancouver home

> 7,500,000 annual visitors to Vancouver from around the world

WELCOME GUIDE | BEFORE YOU ARRIVE WE LCO M E GU IDE | BEF O R E Y O U A R RI VE

UBC Point Grey

Vancouver & the Lower Mainland. Source: City of Vancouver

Learn about Vancouver & British Columbia Learnmore more about Vancouver & British Columbia

Vancouver.ca >> Vancouver.ca Learn about the various services and resources available to visitors, residents, and businesses and find Learn about the various services and resources available to visitors, residents, and businesses and find maps of neighborhoods. maps of neighborhoods. > Hellobc.com

>Find Hellobc.com information and tools to help plan your visit/ stay in beautiful British Columbia. Learn about BCâ&#x20AC;&#x2122;s hisFind information andand tools to help planexplore your visit/ beautifuland British about BCâ&#x20AC;&#x2122;s tory, climate, regions ways you can our stay greatinprovince, take Columbia. advantage Learn of special offers. history, climate, regions and ways you can explore our great province, and take advantage > TourismVancouver.com of special Find thingsoffers. to do, places to stay or eat , and see listings of current events around town. > TourismVancouver.com Find things to do, places to stay or eat , and see listings of current events around town.

WELCOME GUIDE | BEFORE YOU ARRIVE

Visiting any new city involves learning its culture, customs and basic travel information to keep you safe,informed and havingfun. The information below has been assembled to assist you as you visit BC and Vancouver.

Attractions Vancouver boasts a number of fun and interesting cultural, historic and natural attractions throughout the city and beyond. Here are just a few you may want to visit: •

Canada Place (canadaplace.ca): home to Vancouver Convention Centre, the Pan Pacific Hotel, Port Metro Vancouver Corporate Offices and Cruise Ship Terminal, the World Trade Centre Office Complex and VINCI Park parking facility.

•

Capilano Suspension Bridge and Park (capbridge.com): a 230 foot suspension bridge, tree top walk and nature trails in North Vancouver.

•

Granville Island (granvilleisland.com): take a boat over to Granville Island to explore the fun market, original crafts, and entertaining shows daily.

Climate Climate in British Columbia is influenced by latitude, mountainous topography and the Pacific Ocean. Vancouver is known for its warm moderate climate. The summer months June - September, are sunny in contrast to the winter which tends to be rainy, especially between October and March.

Average Temperature

Month

Celsius

Farenheit

January

•

Grouse Mountain (grousemountain.com): features panoramic views of Vancouver, as well as hiking, skiing, zip lining and more.

•

Pacific National Exhibition (pne.bc.ca): experience amusement park rides, animal shows, performers and the fun of a country fair during the summer months.

Februrary

March

•

Science World (scienceworld.bc.ca): learn about science through handson exhibitions, demonstrations and the impressive OmniMax movie theatre.

April

•

Stanley Park (vancouver.ca/parks/parks/stanley): see Vancouver’s most visited attraction – a beautiful 1,000 acre park close to the downtown core.

May

June

•

Vancouver Art Gallery (vanartgallery.bc.ca): houses a permanent collection of more than 10,000 artworks by local and international artists.

July

•

Vancouver Aquarium (vanaqua.org): a self-supporting, non-profit association dedicated to affecting the conservation of aquatic life through display and interpretation, education, research, and direct action.

August

September

October

November

December

• •

VanDusen Botanical Gardens (vandusengarden.org): see this 55 acre garden featuring plants from every continent. Vancouver Lookout at Harbour Centre Tower (vancouverlookout.com): experience 360 degree bird’s eye views of the city.

Source: tourismvancouver.com | hellobc.com | bcpassport.com

WELCOME GUIDE BEFORE WE LCO M E GU IDE || BEF O R E YYOU O U AARRIVE R RI VE

Currency Currency Canadiancurrency currencyisisexpressed expressed in dollars cents. Units of currency include Canadian in dollars andand cents. Units of currency include 1¢ 1¢ (penny), 5¢, 10¢, 25¢ and $1.00 (coin), $2.00 (coin), $5.00, $10.00, $20.00, (penny), 5¢, 10¢, 25¢ and $1.00 (coin), $2.00 (coin), $5.00, $10.00, $20.00, $50.00, $50.00, $100.00 (bills/ notes). Most Metro Vancouver establishments accept US $100.00 (bills/ notes).offer Most Metro Vancouver establishments accept US dollars and dollars and usually reasonable exchange rates. usually offer reasonable exchange rates. Visitors are encouraged to change at least some of their money into Canadian Visitors encouraged change at least someinoforder theirto money into Canadian funds funds atare a bank or othertofinancial institutions get the most favorable at a bank orrate. other financial institutions in order get the most favorable exchange exchange Most merchants accept majorto credit or debit/ bank cards as rate. Mostcheques merchants acceptamajor credit orchoice. debit/ bank cards as traveler's cheques traveler’s become less popular become a less popular choice.

Did you know…

Did you know...

Our $1.00 coin is often

Our $1.00tocoin is often referred as the “Loonie”, referred to as the “Loonie”, named appropriately as it named appropriately as it features a Canadian bird features a Canadian bird theloon loon--on onits itsface. face.The The the $2.00 coin is the “Toonie”. $2.00 coin is the “Toonie”.

Tipping Tipping In Canada, it is customary to tip for services such as restaurants, hairstylists,

taxis, and valet service. Gratuities are approximately 10-15% hairstylists, of the total bill In Canada, it is customary to tip for services such as restaurants, taxis, and before tax and 20% for exceptional service. valet service. Gratuities are approximately 10-15% of the total bill before tax and 20% for exceptional service.

Languages

Languages Canada’s official languages are English and French, but most of the population

speaks English as either a first or second language. After English and Chinese, the most official common languages spokenand in Canada aremost Punjabi, German, Italian, Canada’s languages are English French, but of the population speaks French, Tagalog (Filipino) and Spanish. More than half of Vancouver’s school-age English as either a first or second language. After English and Chinese, the most comchildren have been raised speaking a language otherItalian, than English. mon languages spoken in Canada are Punjabi, German, French, Tagalog (Filipino) and Spanish. More than half of Vancouver's school-age children have been Making Calls raised speaking a language other than English.

Area codes

There are three Making Callstelephone area codes for the province of British Columbia. Dialing in BC requires 10-digits, the three digit area code + seven digit phone number.

Area codes

250: covers most ofarea British Columbia outside of theBritish 604 calling area.Dialing in There are three telephone codes for the province Columbia. BC requires 10-digits, the three digit area code + seven digit phone number. 604: covers Vancouver, the Lower Mainland, Fraser Valley, Sunshine Coast, and Howe Sound. 250: covers most of British Columbia outside the 604 calling area.

778: overlays calling areas between 250 and 604. 604: covers Vancouver, the Lower Mainland, Fraser Valley, Sunshine Coast, and Howe Sound. Long distance To make calls to Canada or the USA, dial 1+ (area code) - (phone-number) (e.g. 778:555-1212). overlays calling areas between 250America, and 604. dial the international country 1-604For calls outside North code, the city code and phone number you wish to reach.

Long distance

To make calls to Canada or the USA, dial 1+ (area code) - (phone-number) (e.g. 1-604555-1212). For calls outside North America, dial the international country code, the city code and phone number you wish to reach.

For Dialing Assistance...

Dial Dial“0” “0”for forthe theOperator Operator or or “411” for Directory “411” for Directory Assistance Assistance or usedirectory an or use an online online directory (e.g., (e.g., superpages.ca). superpages.ca).

WELCOME GUIDE BEFORE WE LCO M E GU IDE || BEF O R E YYOU O U AARRIVE R RI VE

Workdays, Hours&&Public PublicHolidays Holidays Workdays, Business Business Hours Greater Vancouver, like all major cities, runs 24 hours a day, seven days a week. Greater Vancouver, major cities, runs 24 hours a day,8am seven days abut week. The The main workdayslike areall Monday to Friday, from roughly to 6pm, hours main workdays are Monday to Friday, from roughly 8am to 6pm, but hours may may vary. A number of large retail stores, nearly every hotel and motel, and vary. A number of large retail stores, nearly everythe hotel and 24 motel, several restaurants, several restaurants, remain open around clock. hourand bank machines are remain open around the clock. 24 hour bank machines are widely available. widely available. There are statutory and civic holidays celebrated annually in British Columbia. GenerThere are statutory civic holidays celebrated annually in British Columbia. ally, banks and someand businesses are closed on holidays. Theatres, restaurants, and Generally, banks and some businesses are closed on holidays. Theatres, corner grocery stores usually remain open for business. restaurants, and corner grocery stores usually remain open for business.

ACCOMMODATION ACCOMODATION

Neighbourhoods Neighborhoods

Vancouver has neighbourhoods that areare ethnically andand culturally diverse. Vancouver hasaamosaic mosaicofof neighbourhoods that ethnically culturally Depending on your personal needs, there are neighbourhoods around UBC that offer diverse. Depending on your personal needs, there are neighbourhoods around UBC that offer various lifestylestoand to suit. more about various lifestyles and amenities suit.amenities Learn more aboutLearn Vancouver’s neighbourVancouver’s neighbourhoods (blocktalk.ca/Vancouver) andmap. see page 10 for hoods (blocktalk.ca/Vancouver) and see page 10 for an overview an overview map.

Rental Accomodation Accommodation Rental The cost The cost of of renting renting in in Vancouver Vancouvervaries variesgreatly greatlydepending dependingononthe therental rentallocation, location,size, age, and condition of the home. For a bachelor or studio suite (a single room a size, age, and condition of the home. For a bachelor or studio suite (a singlewith room kitchen and bathroom) the approximate monthly rental cost is $1,000+. A onewith a kitchen and bathroom) the approximate monthly rental cost is $1,000+. A bedroom apartment costscosts around $1,200+ and a two-bedroom apartment is typically onebedroom apartment around $1,200+ and a two-bedroom apartment is typically $1,500 per month. The usual practice is to pay half of the month’s rent $1,500 per month. The usual practice is to pay half of the month’s rent up front asup a front as adeposit damage deposit willback be given to end youof atyour the end of agreement your rental as damage that will bethat given to youback at the rental agreement long asplace you leave the place clean and well maintained. long as you as leave the clean and well maintained.

you need needshort shortororlong longterm termaccomIf you accommodation on or nearVancouver UBC’s modation on or near UBC’s Vancouver you can consider campus, youcampus, can consider the following: the following:

UBC Conferences: short term contemUBC Conferences: short term porary, standard or deluxe apartment contemporary, standard or deluxe hotel suiteshotel to private rooms on a budgapartment suites to private et. Bookings available online rooms on a budg- et. Bookings (ubcconferences.com). available online (ubcconferences. com). Village Gate Homes: UBC subsidized apartments town homes for faculty Village Gateand Homes: UBC subsidized and staff (villagegatehomes.com). apartments and town homes for faculty and staff (villagegatehomes. Greenwood Commons: a combination com). of pet-friendly studio apartments and Greenwood two bedroomCommons: townhomesa combination of pet-friendly studio apartments (greenwoodcommons.ca). and two bedroom townhomes (greenwoodcommons.ca). Sabbatical Homes: search local listings for rent by owner both on and off Sabbatical Homes: search local campus (sabbaticalhomes.com). listings for rent by owner both on and

off campus (sabbaticalhomes. UBC AMS Rentsline: search local listings com). for rent by owner both on and off campus UBC(amsrentsline.com). AMS Rentsline: search local listings for rent by owner both on and off campus (amsrentsline.com).

On Campus On CampusAccommodation Accommodation

The Point divided into eight distinct neighbourThe Point Grey Greysite siteofofthe theUniversity Universitydistrict districtis is divided into eight distinct hoods, mixing housing, businesses, parks and community centres, nestled close to the neighbourhoods, mixing housing, businesses, parks and community centres, centre of the University’s academic, cultural and recreational facilities. These nestled close to the centre of the University’ s academic, cultural and recreational facilities. These neighbourhoods are administered the University neighbourhoods are administered by the University NeighborhoodbyAssociation Neighborhood (myuna.ca). Association (myuna.ca).

TIP: TIP: See See the therental rentalunit unitfirst first before paying the landlord before paying the landlord any anyfunds. funds.

WELCOME GUIDE BEFORE WE LCO M E GU IDE | | BEF O R E YYOU O U AARRIVE R RI VE

Vancouver neighborhoods. Source: City of Vancouver

Pan Hotel , Canada Place convention centre PanPacific Pacific Hotel, Canada Place convention centre

110 0

Grouse Mountain Grouse Mountain

Coal Harbour neighborhood, downtown VancouverVancouver Coal Harbour neighborhood, downtown

WELCOME GUIDE BEFORE O R E YYOU O U AARRIVE R RI VE WE LCO M E GU IDE || BEF

Classified Listings of Rental Accommodation On and Off Campus Classified Listings of Rental Accommodation On and Off Campus

Many other local localwebsites websitesand andagencies agencies provide services or classified listings of provide services or classified listings of rental rental accommodation in/ around UBC, Vancouver other local municipalities. accommodation in/ around UBC, Vancouver and otherand local municipalities. •

Canada.com Classifieds– Vancouver – Vancouver Canada.com Classifieds (classifieds.canada.com/vancouver): (classifieds.canada.com/vancouver) search rentals listings through search rentals listings through our two major: newspapers – the Vancouver Sunour or two major newspapers – the Vancouver Sun or the Province. the Province.

•

Craigslist – Vancouver (vancouver.en.craigslist.ca): search public listings Craigslist – Vancouver (vancouver.en.craigslist.ca): search public listings of of apartments, suites and homes for rent, either furnished or unfurnished. apartments, suites and homes for rent, either furnished or unfurnished.

•

Make Yourself at Home (makeyourselfathome.com): offers a personallyMake Yourself at Home (makeyourselfathome.com): offers a personallyinspected selection of privately-owned, furnished accommodations for rent inspected selection of privately-owned, furnished accommodations for downtown rent which which includes anything from quaint, heritage-style homes to luxury apartments. includes anything from quaint, heritage-style homes to luxury downtown apartments. RentBC (rentbc.com): search public rental listings in Vancouver and throughout the BC Lower Mainland. RentBC (rentbc.com): search public rental listings in Vancouver and throughout

•

Youcan can insure insure your your TIP: You accommodation accommodationand and belongbelongings theft, ings againstagainst theft, fire, and fire, and other damage other damage by purchasing by purchasing renters’ renters’ insurance. Check the insurance. Check the Yellow Yellow Pages (yellowpages.ca) Pages (yellowpages.ca) for listings. Insurance rates for listings. Insurance rates can vary, so contact several can vary, so contact several companies to to find findthe thebest best companies price. Many Many companies companies will will price. offer offer complimentary complimentaryquotes. quotes.

the BC Lower Mainland.

Resources for Renters

To help you understand your rights as a tenant, refer to these resources:

Resources for Renters

To help you understand your rights as a tenant, refer to these resources: Residential Tenancy Office (rto.gov.bc.ca): provides landlords and tenants with information and dispute resolution services. Residential Tenancy Office (rto.gov.bc.ca): provides landlords and tenants with information dispute resolution services. Tenant Resourceand & Advisory Centre (tenants.bc.ca) : provides legal education and information about residential tenancy matters to tenants, community Tenantand Resource & Advisory Centre (tenants.bc.ca): provides legal education advocates any others. and information about residential tenancy matters to tenants, community advocates and any others.

Real Estate Agencies*

Buying Home Buying aa Home

Century 21

With Vancouver being one of the world’s most livable cities, it can also be With Vancouver being one of theofworld’s most livableforcities, it can also be expensive. expensive. There are a variety housing options purchase, including singleThere are a variety of housing options for purchase, including single-family homes, family homes, apartments, condominiums, and townhouses. The following tools, apartments, condominiums, The following tools, sites and services sites and services can assistand youtownhouses. in the decision-making process of purchasing a can assist you in the decision-making process of purchasing a home in Vancouver and home in Vancouver and its surrounding neighbourhoods. its surrounding neighbourhoods.

Dexter Realty

Resources for Home-Buyers Resources forBankers Home-Buyers • Canadian Association (cba.ca): offers consumer information on mort•

Canadian Bankersand Association (cba.ca): offers consumer gages, financing the Canadian Home Buyer’s Plan.information on mortgages, financing and the Canadian Home Buyer’s Plan. Canada Home & Mortgage Corporation (cmhc-schl.gc.ca): provides mortgage loan&insurance, securities, housing policy and Canada Home Mortgage mortgage-backed Corporation (cmhc-schl.gc.ca): provides mortgage programs, and mortgage-backed housing research.securities, housing policy and programs, and loan insurance, housing research.

Century 21

Coldwell Banker

Coldwell Banker Dexter Realty

HomeLife

HomeLife Park Georgia Realty Park Georgia Realty Prudential Prudential RE/MAX RE/MAX Realty World Royal RealtyLePage World Sutton Group Royal LePage

Sutton Group

*Other agencies are available. *Other agencies Check onlineare foravailable. more listings. Check online for more listings.

WELCOME GUIDE BEFORE WE LCO M E GU IDE | | BEF O R E YYOU O U AARRIVE R RI VE

•

Realtor.ca (realtor.ca): comprehensive realreal estate listings and for Realtor.ca (realtor.ca)search : search comprehensive estate listings andrealtors for in Vancouver and the surrounding areas. realtors in Vancouver and the surrounding areas.

•

Real EstateBoard BoardofofGreater Greater Vancouver (rebgv.org) : provides information Real Estate Vancouver (rebgv.org): provides information on on housing prices by municipality, dwellings as well as tips on selling housing prices by municipality, dwellings as well as tips on selling and and buying home. buying aa home.

•

RealtyLink (realtylink.org): search listings of homes for sale, list your home, RealtyLink (realtylink.org): search listings of homes for sale, list your home, view view monthly averages of home prices (housing price index), and read the monthly averages of home prices (housing price index), and read the home buyhome buyers guide and more. ers guide and more.

Buying Buyingon onCampus Campus

UBC Properties Trust (ubcproperties.com) has constructed a variety of quality townhouses and apartments on campus available for market purchase. aExamples UBC Properties Trust (ubcproperties.com) has constructed variety ofof some quality townhouses apartments campus available for market purchase. of the current projectsand on the Point Greyonsite include: Examples of some of the current projects on the Point Grey site include: Pacific Spirit (adera.com): one, two and three bedroom urban homes. • Pacific Spirit (adera.com): one, two and three bedroom urban homes. •

Sage (sageliving.ca): two and three bedroom urban homes. Sage (sageliving.ca): two and three bedroom urban homes.

•

Tapestry (discovertapestry.com): campus lifestyle seniors livingliving with both Tapestry (discovertapestry.com) : campus lifestyle seniors with rental both and condominium apartments. rental and condominium apartments.

•

The Wesbrook luxury condominiums and and townhomes. The Wesbrook(thewesbrook.com): (thewesbrook.com) : luxury condominiums townhomes.

Vancouver Campus: Faculty

Vancouver Campus: Faculty Housing Assistance AssistanceProgram Program Housing UBC facultyHousing Housing UBC offers offers aa faculty Assistance Program Assistance Program (treasury.ubc.ca/employee(treasury.ubc.ca/employeehousing-program). Eligible Eligible housing-program). employees are entitled to one employees are entitled to of two options: one of two options: > Down payment Assistance

> Down an payment Option: Eligible AssisEmployee will be Option: provided an a lump sum tance Eligible forgivable interest - free Employee will be provided a loan of up to $45,000 for a lump sum forgivable interest period of five years subject to -free loan of up to $45,000 conditions. for a period of five years > Mortgage Interest subject to conditions. Assistance Option: an

Relocation Support Relocation Support UBC provides travel traveland andrelocation relocationfunding fundingand and assistance to faculty UBC provides assistance to faculty members and senior management staff as necessary to help establish members and senior management staff as necessary to help establish them them at UBC. The amount you may be eligible for depends on how at UBC. The amount you may be eligible for depends on how many people many people areyou moving with you where youfrom, are relocating from,with in are moving with and where youand are relocating in accordance accordance with theUniversity’spolicy. The University’ s designated vendor the University’s policy. The University’s designated vendor is Quality Move is Quality Move Management (QMM). An overview of the relocation Management (QMM). An overview of the relocation process can be found at process can be found at hr.ubc.ca/relocation. If you are not eligible to hr.ubc.ca/relocation. If you are not eligible to UBC funding for relocation, UBC funding for relocation, UBC offers preferred rates to all newcomers UBC offers preferred rates to all newcomers through QMM. through QMM.

WithinCanada Canada & | International: 1-866-523-3708 Within & the the USA: USA: 1-888-523-3734 1-888-523-3734 | International: 1-866-523-3708

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> Mortgage Interest Eligible Employee will Assisbe provided interest tance Option: anassistance Eligible of up to $50,000 Employee will be(Aggregate provided Interest Amount) over a interest assistance of up to five year period subject to $50,000 (Aggregate Interest conditions. Amount) over a five year period subject to conditions.

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CHILD & FAMILY CARE CHILD & FAMILY CARE

The following resources are available to members of the UBC community. The following resources are available to members of the UBC community. UBC’s Employee and Family Assistance Program (EFAP) is offered to UBC faculty and UBC’s and Family Assistance Program (EFAP) is offered to UBC staff byEmployee Homewood Human Solutions (humansolutions.ca), a recognized industry faculty and staff by Homewood Human Solutions ( humansolutions.ca ), a leader and pioneer in organizational health, employee wellness programs. Homerecognized industry leader and pioneer in organizational health, employee wood Human Solutions provides faculty and staff with professional counseling, coachwellness programs. Homewood Human Solutions provides faculty and staff with ing and a childcare registry. For more details visit UBC HR (hr.ubc.ca/benefits). professional counseling, coaching and a childcare registry. For more details visit UBC HR The Old Barn Community Centre (oldbarn.ca) is committed to supporting a healthy, (hr.ubc.ca/benefits). diverse, and sustainable community. Located on the UBC Point Grey site, friendly staff provide programs and (oldbarn.ca) classes for all members of thetofamily. The Old Barnvarious Community Centre is committed supporting a healthy, diverse, and sustainable community. Located on the UBC Point Grey site, UBC’s Work-Life and Relocation Servicesand Centre (hr.ubc.ca/worklife-relocation) friendly staff provide various programs classes for all members of the family. helps with the smooth transition of new faculty, senior staff and their families who are relocating from outside Metro Vancouver to Centre the UBC(hr.ubc.ca/worklifecommunity and Vancouver UBC’s Work-Life and Relocation Services neighbourhoods. This Centre can provide you and your faculty, family with childcare relocation) helps with the smooth transition of new senior staff and their families who are relocating from outside Metro Vancouver to the UBC community resources, spousal support and information for seniors. and Vancouver neighbourhoods. This Centre can provide you and your family with childcare resources, spousal support and information for seniors.

Childcare

Various child care options are available to meet your diverse needs, such as: Various child care options are available to meet your diverse needs, such as: UBC Childcare (childcare.ubc.ca) is the largest campus-based provider in North America and continues to be the largest of infant/toddler care in UBC Childcare (childcare.ubc.ca) is provider the largest campus-basedchild provider inVancouver. Child Care operates licensed careofforinfant/toddler children infant to school North America and Services continues to be the largestgroup provider child care in Vancouver. Care Services operates licensedkindergarten. group care for infant age as well as aChild preschool program and independent Allchildren programs are to school well as aGrey preschool program andsubsidizes independent All located onage theas UBC Point site. The University thekindergarten. operation of the programs are located on the UBC site. The University subsidizes the service approximately $1,500.00 perPoint childGrey per annum though there is a one to two operation of the service approximately $1,500.00 per child per annum though year waitlist due to demand (depending on the child’s age). Parents are advisedthere to is a one to two year solutions waitlist due to demand on theavailable. child’s age). Parents consider alternative in case space is(depending not immediately are advised to consider alternative solutions in case space is not immediately available. The Development Disabilities Association (DDA) (develop.bc.ca) provides over 50 community-based programs and services for all children (including special needs), The Development (develop.bc.ca) provides over youths, and adults Disabilities and is one ofAssociation the largest (DDA) daycare providers in the Lower Mainland. 50 community-based programs and services for all children (including special UBC has partnered with the DDA to enhance the availability of child care for faculty needs), youths, and adults and is one of the largest daycare providers in the Lower and staff in five of their centres. Mainland. UBC has partnered with the DDA to enhance the availability of child care for faculty and staff in five of their centres. Kids & Co. (kidsandcompany.ca) is a national childcare company. UBC is a member of Kids & Co. and this gives faculty andisstaff access to emergency childcare asiswell as Kids & Co. (kidsandcompany.ca) a national childcare company. UBC priority placement within 6 months. a member of Kids & Co. and this gives faculty and staff access to emergency childcare as well as priority placement within 6 months.

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Spousal Support

Other Childcare Resources Other Childcare Resources

WestcoastChild ChildCare Care Resource Centre (wstcoast.org) provides information, Westcoast Resource Centre (wstcoast.org) provides information, referrals, referrals, training and resources to families and care givers. Initiatives include the training and resources to families and care givers. Initiatives include the active recruitactive recruitment of “license not required” caregivers (LNR’s) around Vancouver ment of “license not required” caregivers (LNR’s) around Vancouver and the accessiand the accessibility to toy library services. bility to toy library services. Nannies on Call (nanniesoncall.com) will identify a nanny for a fee and have Nannies Calltheir (nanniesoncall.com) will identify a nannyNanny for a fee and have parents parents on follow own screening process. Canadian follow their own screening Nanny (canadiannanny.ca) is a source (canadiannanny.ca) is process. a source Canadian for families to research how to find nannies for for to do research howscreening). to find nannies for hire (parents do their own screening). hirefamilies (parents their own For more moreinformation informationon onchildcare, childcare,visit visitthe the Ministry Children & Family website For Ministry ofof Children & Family website (mcf.gov.bc.ca/childcare) . (mcf.gov.bc.ca/childcare).

Schooling Schooling The Ministry is the of theofprovincial governThe Ministry of of Education Education(gov.bc.ca/bced) (gov.bc.ca/bced) is branch the branch the provincial ment that oversees standardsstandards and the quality of the educational system for system both pubgovern-ment that oversees and the quality of the educational lically funded and privately schools,funded kindergarten through grade 12 through (ages 5 - 17). for both pub-lically funded funded and privately schools, kindergarten grade 12 (ages 5 - 17). The Vancouver School District (vsb.bc.ca) is among the most diverse public school systems in Canada with an annual enrolment ofisapproximately 56,000 students. The Vancouver School District (vsb.bc.ca) among the most diverse public school systems in Canada with an annual enrolment of approximately 56,000 students. Upon arrival in Vancouver, children are required to go to the District Reception and Placement Centre (DRPC) for Vancouver School Board (VSB) placement testing (if Upon arrival in Vancouver, to gototoGrade the District Reception they are not born in Canada children or if theyare are required Kindergarten 12 students born in and Placement Centre (DRPC) for Vancouver School Board (VSB) placement Canada who do not speak English as their home language.) Children can enroll in testing (if they are not born in Canada or if they are Kindergarten to Grade 12 school after your family arrives in the country and a tenancy agreement shows students born in Canada who do not speak English as their home language.) that you have a Vancouver address. Afterfamily your children are successfully enrolled, Children can enroll in school after your arrives in the country and a tenancy they will be shows allocated to you a preferred in your catchment orchildren one closeare by if agreement that have a school Vancouver address. Afterarea your the preferred enrolled, school is full. successfully they will be allocated to a preferred school in your catchment area or one close by if the preferred school is full. If you want to live in a municipal area outside of Vancouver, please note that each If you want to live municipal outside and of Vancouver, pleaseTo note each seethat a comSchool District has in itsaown system area for enrolling placing children. School District has its own system for enrolling and placing children. To see a parison of how schools measure based on objective indicators, you can view School comparison of indicator how schools measure based on objective indicators, you can view Rankings as an (britishcolumbia.compareschoolrankings.org). School Rankings as an indicator (britishcolumbia.compareschoolrankings.org).

If your children If childrenare areborn bornin in Canada English is Canada andand English is their their first language, you first language, you can go go directly to your directly to your neighbour1 4can neighbourhood school to hood school to register. register.

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For foreign nationals, For nationals,work work permits must befor permits must be valid valid foryear one so full year can one full children so children can without registerpayregister in school in school witout paying ing international school fees. international school fees.

Spousal Support Services UBC Services atat UBC

UBCrecognizes recognizesthat thatrelocation relocation UBC of-often includes a spouse or life partner ten includes a spouse or life partner accompanyingyou youtotoVancouver. Vancouver. To accompanying accommodate personal needs, To accommodate personal needs,there are a number of additional services at there are a number of additional UBC that are available. services at UBC that are available. A unit of UBC Continuing Studies, Athe unit of UBC Studies, UBC Life Continuing & Career Centre the UBC Life & Career Centre (lifeandcareer.ubc.ca) is a place (lifeandcareer.ubc.ca) a place toselfto build practical skills,iscultivate build practicaland skills, cultivate self- to awareness, access resources support career and personal develawareness, and access resources to opment. They are conveniently located support career and personal develin downtown Vancouver at the UBC opment. They are conveniently RobsoninSquare site.Vancouver at located downtown the UBC Robson Square site. UBC’s Human Resources (hr.ubc. ca/careers) department also posts UBC’s Human Resources (hr.ubc.ca/ ca-reer opportunities in the areas of careers) department also posts caclerical/ secretarial, technical, trades, reer opportunities the areas of management andinprofes-sional clerical/ secretarial, technical, positions and openings for faculty trades, management and profespositions. sional positions and openings for faculty UBC’s positions. Staff Finders (hr.ubc.ca/stafffinders) hire workers to fill tempoUBC’s Staff Finders (hr.ubc.ca/staff rary positions around campus. Staff Finders is a division Human -finders) hire workers of to the fill tempoResources department who rary positions around campus.pro-vides Staff UBC units and associated hos-pitals Finders is a division of the Human with skilled, professional Resources department whoworkers pro- at all levels of expertise. vides UBC units and associated hospitals with skilled, professional workers at all levels of expertise.

WELCOME GUIDE BEFORE WE LCO M E GU IDE | | BEF O R E YYOU O U AARRIVE R RI VE

External Services External As a largeServices metropolitan city, Vancouver has a number of external resources,

As a largeand metropolitan city, Vancouver a number of external resources, services services organizations designed tohas assist individuals and families with their and organizations designed to assist individuals and families with their needs: needs: •

• •

•

Service offers offers services such assuch finding job, startServiceCanada Canada(servicecanada.gc.ca) (servicecanada.gc.ca) services asafinding a job, starting raising a business, raising a family, a baby planning for ing a business, a family, having a babyhaving or planning foror retirement. retirement. Monster (monster.ca) hosts information and resources on various careers, an Monster hosts and resources on various online job(monster.ca) searching tool and theinformation ability to create your own work profile.careers, an online job searching tool and the ability to create your own work profile. Workopolis (workopolis.ca) hosts information and resources on various careers, Workopolis (workopolis.ca) hosts information and resources on various an online an jobonline searching tool and thetool ability create your own work careers, job searching andto the ability to create yourprofile. own work

profile. Eluta (eluta.ca) is an online job searching tool that specializes in finding and monitoring job announcements of employers across Canada and provides Eluta (eluta.ca) is an online job searching tool that specializes in email findingalerts and to jobseekers. mon-itoring job announcements of employers across Canada and provides email alerts to jobseekers.

Elder Care Elder Care

With an aging demographic, UBC understands that faculty and staff sometimes care With an aging that facultyresources. and staff In sometimes for aging familydemographic, members, andUBC may understands benefit from supportive addition to care for aging family members, and may benefit from supportive resources. In the Employee & Family Assistance Program (EFAP), the Old Barn Community Centre addition to the Employee & Family Assistance Program (EFAP), the Old Barn and the Work-Life and Relocation Services Centre, there are other external services Community Centre and the Work-Life and Relocation Services Centre, there are that University is aware such as: otherthe external services thatof, the University is aware of, such as:

External Services External Services The provincial government’s B.C. Seniors Guide (health.gov.bc.ca/seniors) provides

The provincial government’s B.C. Seniors Guide (health.gov.bc.ca/seniors) information for seniors on housing, transportation, finances, recreation, support serprovides information for seniors on housing, transportation, finances, recreation, vices, personal security and more. The Guide is available for download from the Minissupport ser-vices, personal security and more. The Guide is available for try of Health’s website. (health.gov.bc.ca/seniors). download from the Minis-try of Health’s website. (health.gov.bc.ca/seniors).

The (411seniors.bc.ca) is an easily multi-purpose The 411 411Seniors SeniorsCentre Centre (411seniors.bc.ca) is an accessible, easily accessible, multi- social and recreational drop-in facility for seniors. The Centre is centrally located downpurpose social and recreational drop-in facility for seniors. The Centre isincentrally town Vancouver and offers a varietyand of programs, services and specialservices projects for located in down-town Vancouver offers a variety of programs, and seniors. Examples services Examples include leisure programming wellness, classpecial projects forofseniors. of services include(health leisure&programming ses/ workshops, and travel) andworkshops, informationand about diversity multiculturalism. (health & wellness, clas-ses/ travel) and and information about diversity and multiculturalism. The Vancouver Community Centre (vancouver.ca) is one of the many that offer senThecourses Vancouver Community Centre (vancouver.ca) one the many thatprooffer iors and classes on fitness, health and wellness, is arts andofcrafts, drop-in seniors courses and classes on fitness, health and wellness, arts and crafts, grams and excursions. There are other resources available at various community cendrop-in programs and excursions. There are other resources available at various tres in the Lower Mainland. community centres in the Lower Mainland.

There many benefits and dis-

countsmany available for seniors There benefits and in areas such as transit, tax discounts available for senincentives and recreation. iors in areas such as transit, For incentives more information visit tax and recreaSeniors BC (seniorsbc.ca). tion. For more information visit Seniors BC (seniorsbc.ca).

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WELCOME GUIDE BEFORE WE LCO M E GU IDE | | BEF O R E YYOU O U AARRIVE R RI VE

EMPLOYMENT IMMIGRATION EMPLOYMENT & & IMMIGRATION Immigration Overview Overview Immigration

Immigration requirements for you and accompanying family members to Immigration requirements foronyou accompanying family to enter Canaenter Cana-da will depend theand type of appointment youmembers have been offered. da will depend on people the typeatofUBC appointment offered. are many There are many who can you helphave you been navigate this There process. people at UBC whowill canwork help with you navigate this process. Your work Your department UBC Faculty Relations (fordepartment faculty) or will Human with UBC Faculty Relations (for faculty) or Human Resources (fortostaff) perResources (for staff) to obtain per-mission for you to be able worktoinobtain Canada. You arefor responsible for applying the nearest Canadian visa for office for work mission you to be able to work inatCanada. You are responsible applying at the permit(s). Children elementary secondaryChildren school in doelementary not requireorasecondary study nearest Canadian visainoffice for workorpermit(s). permit before entering Canada. Residents of some coun-tries are also required to school do not require a study permit before entering Canada. Residents of some counobtain temporary resident visas. Citizenship and Immigration Canada (CIC) is the tries are also required to obtain temporary resident visas. Citizenship and Immigration federal (CIC) bodyisthat immigration in Canada (cic.gc.ca) . Canada the deals federalwith body that deals with immigration in Canada (cic.gc.ca).

TemporaryResidency Residency Temporary

Once all the relevant documents are in place, you will be able to travel to Once all the relevant documents are in place, you will be able to travel to Canada and Canada and meet with a Canadian Border Services Officer who will ask you meet a Canadian Services who(conditional will ask you some questions and somewith questions and Border then staple the Officer necessary ) permits into your then staple the necessary (conditional ) permits into your passport(s). Each eligible passport(s). Each eligible family member can then work or study legally in family member can then study is legally in Canada. yourcan work Canada. Renewing yourwork workorpermit a simple on-lineRenewing process that bepermit done isfrom a simple on-line process that can be done from within Canada, well in advance of within Canada, well in advance of the expiry date. If you are a temporary the expiryvisa date.holder, If you are temporary resident visaifholder, youto need to keep this valid resident youaneed to keep this valid you want travel to other return Canada. ifcountries you wantand to travel toto other countries and return to Canada.

General Questions? Questions? General

Contact UBC’s Work-Life Contact UBC’s Work-Life and and Relocation Service Relocation Service Centre at Centre at 604-822-1229. 604-822-1229.

The Social Social Insurance InsuranceNumNumThe ber (SIN) is a nine-digit ber (SIN) is a nine-digit numnum-ber that all individuals ber that all individuals need need to work in Canada to to work in Canada to have have access to government access to government programs and benefits. programs and benefits. TIP: Apply for your Social

TIP: Apply for your Social Insurance Number upon Insurance Number upon arrival in Canada. arrival in Canada.

PermanentResidency Residency Permanent

Youcan canapply applyfor fora a Permanent Residency (landed immigrant) status if have you have You Permanent Residency (landed immigrant) status if you an an ongoing appointment at UBC. There are various ways in you which ongoing appointment at UBC. There are various ways in which canyou do can this,do the this, the following being the most common: following being the most common: •

BC Provincial Nominee Program: Faculty Relations supports tenure BC Provincial Nominee Program: Faculty supports stream stream faculty, when your academic unitRelations ‘nominates’ you totenure stay and workfacin ulty, when your academic unit ‘nominates’ you to stay and work in Canada. Canada.

•

Federal Worker: You apply andand the the decision is made basedbased on your FederalSkilled Skilled Worker: You apply decision is made on your education,work workexperience experience and other criteria. education, and other setset criteria.

•

CanadianExperience Experience Class: apply you have recent Canadian Canadian Class: YouYou can can apply if youif have recent Canadian work work experience have graduated and recently in Canada. experience or haveor graduated and recently worked inworked Canada.

As a Permanent Resident, you are entitled to sponsor adult children, parents and As a Permanent Resident, you are entitled to sponsor adult children, parents and grandparents to join you in Canada. Fees associated with all application routes. grandparents to join you in Canada. Fees associated with all application routes.

Citizenship Citizenship You can apply for Citizenship after being present in Canada for 1,095 days (three

You can apply beingeach present for 1,095 days (three years). Days for areCitizenship counted asafter follows: dayin asCanada a Temporary Resident counts years). Days are counted as follows: each day as a Temporary Resident as half as half a day, and each day as a Permanent Resident counts as onecounts day (cic. agc.ca/english/information/applications/adults.asp). day, and each day as a Permanent Resident counts as one day (cic.gc.ca/english/ information/applications/adults.asp).

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Questionsabout aboutYour Your Questions Immigration Processing Immigration Processing at UBC? at UBC? > Faculty Relations Relations > Faculty: Faculty: Faculty hr.ubc.ca/faculty-relations/ hr.ubc.ca/facultyrelations/immigration immigration > Staff: Advisory AdvisoryServices Services hr.ubc.ca/administrators/ hr.ubc.ca/administrators/ contact contact

WELCOME GUIDE | BEFORE YOU ARRIVE

Basic Immigration Process/ Steps for Foreign Nationals 1 : 1. Your Hiring Department provides you with an offer of employment/ appointment which you accept and sign.

2. Your Hiring Department will ask you for various documents and these will be submitted to UBC Human Resources to begin the immigration process for your employment. 3. There are normally two ways in which you can obtain a temporary work permit: 1) under a Labour Market Opinion (LMO) exemption or 2) through a Labour Market Opinion. Faculty Relations arranges for all LMOs and LMO exemptions and the results will be reported back to you.

Your spouse may receive an open work permit at the Port of Entry matching the duration of your work permit. At the Port of Entry, children will either receive a study permit or a Visitor Record. Children should have two years of official school records translated into English.

4. You will need to apply for a work permit, and possibly a temporary resident visa. •

Apply for a Work Permit: It is your responsibility to contact Citizenship & Immigration Canada (CIC) to apply for your work permit and any required visas or medical examinations (cic.gc.ca/english/work/apply-how.asp).

•

Apply for a Temporary Resident Visa (TRV) if necessary: Only citizens of certain countries need a TRV (cic.gc.ca/english/visit/visas.asp).

5. Begin arrangements for your move to Canada. 6. You will receive a letter or email from CIC once the work permit has been granted. Your work permit will be issued upon arrival in Canada so be sure to have your documentation available for inspection: •

Letter of offer of employment from UBC, passports, temporary resident visa (if applicable), travel documents (airline tickets, etc.) and any family documentation (marriage, birth certificates).

Labour Market Opinion (LMO) Exemption? Postdoctoral fellows , visiting scholars/professors and award recipients may be exempt. Citizens from some countries have treaties with Canada and the LMO application can be bypassed in favour of a ‘pre-approval’ from CIC.

Social Insurance Numbers Every worker in Canada must have a Social Insurance Number (SIN) available through Service Canada (servicecanada.gc.ca). Anyone who is to receive salary or an honorarium also must apply for a SIN from a Service Canada Centre. All employees are required to present their SIN card to their employer within three days of starting work. Service Canada will issue you a SIN number on the same day you apply as long as you have all of the required documents present. In order to be paid, all employees must supply their SIN and a direct deposit number (from a bank).

[1] Immigration advice may be found at cic.gc.ca. While this document contains a brief summary, it is an individual’s re-sponsibility to obtain up-to-date immigration information and advice.

Family members need correct documents attached to their passport upon entry to Canada as proof of ‘status’ may be required. If your family arrives in Canada after you, they will need to present copies of the same documents that you did.

WELCOME GUIDE BEFORE WE LCO M E GU IDE || BEF O R E YYOU O U AARRIVE R RI VE

HEALTHCARE CARE HEALTH Medical Medical Coverage Coverage

The ServicesPlan Plan(MSP) (MSP) (health.gov.bc.ca/msp) is the provincial The Medical Medical Services (health.gov.bc.ca/msp) is the provincial governgovern-ment’s medical insurance plan. It pays for medically required of ment’s medical insurance plan. It pays for medically required services of services physicians physicians and surgeons, and for dental and oral surgery, when it is medically and surgeons, and for dental and oral surgery, when it is medically required to be perrequired to be per-formed in a hospital. By law, MSP is mandatory for all eligible formed inand a hospital. By law, MSPso is mandatory for allforeligible residents their de-pendents please register this asresidents soon asand youtheir dependents so please register for this as soon as you arrive in BC. Premiums arrive in BC. Premiums for cover-age are assessed on a monthly basis for andcoverare age are assessed a monthly basis or and are applicable on an couple or applicable on an on individual, couple family rate, based on individual, your status. Monthly family(as rate, status. Monthly rates$116 (as offor 2011) are $60.50 one$128 perrates of based 2012) on areyour $64.00 for one per-son, a family of twofor and son, familyorofmore. two and $121 for a family of three or more. for a $109 familyforofathree

You can can apply you arrive in B.C. However, newnew or returning You apply for for MSP MSPcoverage coverageonce once you arrive in B.C. However, or returning BC mustacomplete a waiting period theyfor areMSP. eligible residents residents to BC musttocomplete waiting period before they before are eligible The for MSP.period The waiting of the the month balance thearrival, monthplus of your waiting consistsperiod of theconsists balance of ofof your two arrival, months. plus two months.

Learn Learn more more about about UBC’s UBC’s comprehensive benefits comprehensive benefitsat at hr.ubc.ca/benefits.

hr.ubc.ca/benefits.

Eligible Eligible faculty facultyand and staff staff members who hold members who holdan an appointment appointmentfor forone oneyear yearoror longer are covered for longer are covered for some some of the cost of medical, dental, of the cost of medical, and other health and welfare dental, and other health and benefits.

welfare benefits.

Your Your specific specific benefits benefits entitlement will depend on entitlement will depend on your employee group.

your employee group.

Temporary Medical Insurance Coverage

During the three month waiting period for MSP, faculty and staff employed or apDuring month waiting period Canada for MSP, faculty and staff employed or pointedthe by three the University from outside should arrange for private insurance. appointed by the University from outside Canada should arrange for private You may choose to have your temporary health care insurance with UBC’s preferred insurance. YouCummings may choose to haveServices your temporary health care insurance with vendor, David Insurance (david-cummings.com/ubc). UBC’s preferred vendor, David Cummings Insurance Services

(david-cummings.com/ubc).

Extended Benefits

Extended Benefitsoffers extended health benefits to employees who meet the UBC (hr.ubc.ca/benefits) eligibility requirements. UBC’s benefits are designed for the continuing health and UBC (hr.ubc.ca/benefits) health benefits to employees whoprewell-being of faculty, staff andoffers their extended families. The extended benefits range from meet the eligibility requirements. UBC’s benefits are designed for the continuing scription drugs to physiotherapy to dental care. health and well-being of faculty, staff and their families. The extended benefits range from prescription drugs to physiotherapy to dental care.

Finding Medical or Dental Professionals

Finding Dentists Medical or Dental Professionals

There are thousands of general dental practices and specialist across B.C. You can find a Dentist in your neighbourhood through the B.C. Dental Association There are thousands of general dental practices and specialist across B.C. You (bcdental.org). can find a Dentist in your neighbourhood through the B.C. Dental Association

Dentists

(bcdental.org).

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If moving to If you you are are moving to B.C. B.C. from another Canadian from another Canadian province, you must contact province, you must contact your current health provider yourinform current health provider and them of your and informInthem your relocation. mostofcircumrelocation. Inwill most circumstances, they cover your stances, they health care forwill thecover threeyour month until health waiting care forperiod the three MSP is in effect. month waiting period until

MSP is in effect.

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Doctors Doctors Physicians and surgeons are registered through the College of Physicians and Sur-

Physicians surgeons are registered through thesome College and geons of BCand (cpsbc.ca). Finding a physician may take timeofasPhysicians many doctors Surgeons of BC (cpsbc.ca) . Finding a physician may take some time as many have a waiting list. In Vancouver, an alternative resource may be to use a medical doctors have a Community waiting list. medical In Vancouver, alternative resource may be use a drop-in centre. centresan and walk in clinics are staffed byto licensed medical drop-in centre. Community medical centres and walk in clinics are staffed medical personnel for non-emergencies and are open during regular business hours. by licensed medical personnel for non-emergencies and are open during regular These centres provide the same services as a family doctor and you can opt to visit on business hours. These centres provide the same services as a family doctor and days that a specific is working. Shoulddoctor you have a medical condition regisyou can opt to visitdoctor on days that a specific is working. Should you any have a tered doctor can refer to a specialist. medical condition anyyou registered doctor can refer you to a specialist.

Hospitals Hospitals

Doctors are areon oncall callthrough throughthe theemergency emergency ward most local hospitals, which ward at at most local hospitals, which are are around the clock. Vancouver based hospitals include: openopen around the clock. Vancouver-based hospitals include: •

BC Children’sHospital Hospital(bcchildrens.ca) (bcchildrens.ca) BC Children’s

•

BC Women’s Hospital (bcwomens.ca) BC Women’s Hospital (bcwomens.ca)

•

Vancouver General Hospital and UBC Hospital (vch.ca) Vancouver General Hospital and UBC Hospital (vch.ca)

•

St. Paul’s Hospital (providencehealthcare.ca) St. Paul’s Hospital (providencehealthcare.ca)

Pharmacies Many independent pharmacy/ drug stores exist, in addition to those found within Pharmacies

large storepharmacy/ chains. Examples of large, chain stores with pharmacies Many grocery independent drug stores exist, in addition to those found within include: large grocery store chains. Examples of large, chain stores with pharmacies include: •

Pharmasave (pharmasave.ca) Pharmasave (pharmasave.ca)

•

London Drugs (londondrugs.com) London Drugs (londondrugs.com)

•

Shopper’s Drug Mart (shoppersdrugmart.com) Shopper's Drug Mart (shoppersdrugmart.com)

If you have an emergency while once you If you visiting have anoremergency have arrived in Canada, while visiting or once youdial

have arrived in Canada, dial

9-1-1

9-1-1 to reach fire, police or emergency to reach fire,services. police or Operators will dispatch the emergency services. Operators will dispatch the appropriate service to your appropriate service to your location as soon as possible. location as soon as possible.

For information ongeneral information on medical care andcare conditions general medical visit Health-LinkBC and conditions visit Health(healthlinkbc.ca). LinkBC (healthlinkbc.ca).

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WELCOME GUIDE | BEFORE YOU ARRIVE

HOME & FINANCES Banking

All the major Canadian banks have branches in Vancouver. Major banks in the area include the Royal Bank of Canada (RBC), TD Canada Trust, ScotiaBank, the Bank of Montreal, CIBC, HSBC, as well as various local community credit unions such as VanCity. Many Automated Teller Machines (ATMs) can be found within local vendor stores and service stations. Bank machines often charge for withdrawals and usually dispense in Canadian ($ dollar) currency, with the lowest value being $20.00. Opening an account is straightforward and you’ll need some identification and preferably something to prove you are receiving earnings. Some types of accounts charge a (small) monthly fee, which will usually cover a certain number of transactions (e.g. withdrawals) a month; some accounts refund this if your balance is kept above a certain amount.

Electricity & Utilities British Columbia has two major supplies of resources for electricity and natural gas. •

BC Hydro (bchydro.com): generates and distributes electricity.

•

FortisBC (fortisbc.com): provides and delivers natural gas.

Income tax: By law, deductions are taken from your salary and sent to the federal government. Every year in Canada, you must complete an income tax return. Annual tax filing occurs around February. General guides and forms for submitting tax can be picked up at any postal outlet or Service Canada Office. It is advised you file your tax returns as soon as you can, but the end of April is the due date. Visit the Canada Customs & Revenue Agency website (cra-arc.

gc.ca/tx/nnrsdnts/ndvdls/nwcmreng.html). Property tax: Local governments send a bill for property taxes to anyone who owns a home, land or building. Find out about property tax assessments or learn about the provincial government’s property tax programs and grants available (bcassessment.bc.ca).

Grocery Stores Common “one-stop” supermarkets include Safeway, Save-On-Foods, the Real Cana-dian Superstore, Costco and IGA. Smaller community markets include Capers, Choices, Whole Foods and other independent stores that usually carry a small supply of more urgent “staples” or alternative food choices (e.g., organics).

Taxes Taxes pay for many public services like education, health, immigrant services, roads, parks, police and fire protection. All three levels of government (federal, provincial and municipal (local)) in Canada collect taxes. Consumer tax: British Columbia’s Harmonized Sales Tax (HST) is a 12% federal tax applicable to most goods and services purchased in British Columbia. There are a number of exemptions, rebates and credits that help to offset the impact of the HST. For example, people do not pay any HST on basic groceries, prescription drugs, residential rent, most health and dental services and most educational services.

Ways to file your income tax include doing it yourself (using tax software for your computer), using an online tax service, or going to a business such as H&R Block.

While at UBC, any earnings are considered Canadian income, unless otherwise indicated by Canada Revenue Agency (CRA).

WELCOME GUIDE BEFORE WE LCO M E GU IDE || BEF O R E YYOU O U AARRIVE R RI VE

Television, Telephone Telephone & & Internet Internet Services Television, Services The following represent the largest providers of television, telephone and internet The following service in BC:represent the largest providers of television, telephone and internet service in BC: • Bell (bell.ca) Bell (bell.ca) • Shaw (shaw.ca) Shaw (shaw.ca) • Telus (telus.com)

Telus (telus.com) British Columbia has a number of major suppliers of cellular service, as well as some small subsidiaries that “piggyback” off the larger company networks. British Columbia has a number of major suppliers of cellular service, as well as some The larger com-panies often have more extensive networks whereas a smaller small subsidiaries “piggyback” off theorlarger Theto larger comcompany may trythat to offer better pricing morecompany features networks. in an attempt compete. panies often have more extensive networks whereas a smaller company may try to Companies often of-fer packages for the consumer or corporate business user offer better pricingplans or more features in anaattempt Companies often ofand offer monthly with or without contracttoorcompete. pay-as-you-go. Major cellular fer packages for the providers include : consumer or corporate business user and offer monthly plans with or without a contract or pay-as-you-go. Major cellular providers include : • Bell (bell.ca) Bell (bell.ca) • Fido (fido.ca) •

Fido (fido.ca) Rogers (rogers.com)

•

Rogers (rogers.com) Telus (telus.com) Telus (telus.com)

TRANSPORTATION TRANSPORTATION Vancouver and the Lower Mainland have Vancouver and the Lower Mainland have a great rapid transit system in place for a great rapid transit system in place getting youyou around. From driving to to for getting around. From driving buses to trains or walking or riding buses to trains or walking or ridingyour your bike, there bike, there are arevarious varousaccessible accessibleways ways to take take you around to aroundthe thecity. city.

Public Transportation

Information on public transit is available from TransLink (translink.ca) which Information on public transit is available oversees transportation via buses, from TransLink (translink.ca) which sea bus or our rapid transit system called oversees transportation via buses, sea “Sky Train”. As a UBC employee, you bus or our rapid transit system called can get 15% off the monthly transit pass “Sky Train”. As a UBC employee, you price, if you can commit to being a part can get 15% off the monthly transit pass of the Employer Pass Program (EPP) for price, if you can commit to being a part one year (transportation.ubc.ca). of the Employer Pass Program (EPP) for one year (transportation.ubc.ca).

Taking TakingTransit? Transit? Plan your public transit trip in Plan your public transit advance using the Travelsmart trip in advance using website (travelsmart.ca). the Travelsmart website (travelsmart.ca).

Need aa mobile cell phone? phone? Need mobile cell Bell, Rogers and and Telus Telus offer offer Bell, Rogers personal and corporate personal and corporate plans plans to UBC faculty and staff. Visit to UBC faculty and staff. it.ubc.ca. Visit it.ubc.ca.

Buses Buses

Bussing in Vancouver is an easy Bussing in Vancouver is an easyand efficient way to get Some of and efficient wayaround. to get around. the available transportation options Some of the available transporinclude conven-tional bus and rapid tation options include convenservice, emission-free trolley buses, tional bus and rapid service, late night bus service, community emission-free trolley buses, late shuttles, and express coaches. Buses nighton bus service, community operate a zone system, with fares shuttles, and express varying depending on thecoaches. time of day, on the a zone sys- of day Buses of the operate week and number tem, with fares varying dependzones travelled. You can buy tickets or ing on the time day, day of passes at stores orof station machines located throughout city, orofwhen the week and thethe number boarding. Fares must becan paid zones travelled. You buyin exact change. To get around much of tickets or passes at stores or Vancouver, purchase a ‘one zone’ fare station machines located and throughout ask for a “transfer” ticket when the city, or when you board, which is good for a window boarding. Fares must be paid in of time travelling in any direction of the change. get around bus,exact SkyTrain, andTo SeaBus. much of Vancouver, purchase a 'one zone' fare and ask for a “transfer” ticket when you board, which is good for a window of time travelling in any Bottom left:ofBus direction the service bus, SkyTrain, and SeaBus.

Bottom right: SkyTrain Bottom left: Bus service Bottom right: SkyTrain

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Rapid Transit

The “SkyTrain” is a high speed, automated, monorail-type system spanning the Metro area offering efficient service between downtown Vancouver and the suburbs. SkyTrain stations and cars are wheelchair accessible and are closely linked with bus service at almost all stations. SkyTrain operates daily with frequent train service.

Ferries and SeaBus

BC Ferries (bcferries.com) have two Vancouver mainland ferry terminals, Tsawwas-sen (pronounced sa-wah-sen) and Horseshoe Bay, which provide access to Vancouver Island, the Gulf Islands and the Sunshine Coast. Schedules change depending on the season. The SeaBus is a passenger only ferry that connects the Downtown Vancouver with the North Shore (North Shore is another name for where North Vancouver and West Vancouver are located). You can even bring a bike along as they allow a maxi-mum of 20 bicycles on every sailing at no extra charge. Visit the TransLink site for departure times.

Taxis

Taxi companies are regulated and are at a set rate, but tipping is expected. Taxis are not always the cheapest transportation method so bear in mind if you get caught in traffic at peak time; you will be charged by the minute. Some examples of well known taxi companies include YellowCab (yellowcabonline.com) and Blacktop & Checker (btccabs.ca). Other listings are available through the Yellow Pages (directory).

Cycling Cycling is not only a form of exercise but is becoming a more popular mode of trans-portation amongst Vancouverites, as the city of Vancouver expands its bike lanes and routes. The Cycle Route Planner (cyclevancouver.ubc.ca) is an online service that can help you arrange cycling trips using bike friendly routes. To learn more about cycling in Vancouver, visit the City’s website (vancouver.ca/ engsvcs/transport/cycling).

Driving and Licensing

Students with a valid “GoCard” and seniors with proof of age and “HandyPass” are eligible to travel at Concession fares. Children who are four years and younger are eligible to ride for free when accompanied by an adult (translink.bc.ca).

Cycling to Point Grey campus? There are showers and secure bike parking facilities free of charge for members of the UBC community (transportation.ubc.ca).

The Registrar of Imported Vehicles (riv.ca) can give your information on permanently importing vehicles that were originally manu-factured in the USA.

If you possess a driving license from another Canadian province, the US, or from overseas, your license is valid in British Columbia for a period of 90 days as long as you meet BC’s licensing requirements. Prior to the 90 day grace period you must visit an ICBC driving licensing office (icbc.com) to get a BC license.

Airports Vancouver International Airport (YVR) (yvr.ca) is British Columbia’s major international airport, located just outside Vancouver in Richmond, BC. YVR has grown and ex-panded into an award winning airport served by 67 airlines and connecting businesses and passengers to 119 destinations around the world.

The Canada Line (translink.ca) and Aeroshuttle (aeroshuttleyvr. ca) are convenient and economical ways between the Vancouver International Airport and Vancouver.

WHEN W H E N YOU YO U ARR A R RI V VEE YOUR DAY/WEEK YOURFIRST FIRST DAY/ WEEK

As new member memberof ofthe theUBC UBCcommunity, community,we wehope hope that your employment here As aa new that your employment here will will be successful, rewarding, and enjoyable. Our goal is to ensure that you are be successful, rewarding, and enjoyable. Our goal is to ensure that you are able to able to quickly get answers to the many questions you may have during your quickly get answers to the many questions you may have during your first few weeks first few weeks at the University. Working together, we want to provide an easy at the University. together, we want to provide an essential easy transition your new transition in your Working new work environment. Here are a few thingsinthat work environment. Here are a few essential things that should be completed within should be completed within your first week of employment. your first week of employment.

Getting to/ from Campus

Transit, Carpooling/ Ridesharing, Cycling, and Tele-working

The UBC Transportation office (transportation.ubc.ca) provides information Transit, Carpooling/ Ridesharing, Cycling, and Tele-working about forms of transportation including public transit, ridesharing/ carpooling, and The UBCoptions Transportation office (transportation.ubc.ca) provides information cycling and resources for commuters. Information about employeeabout transit discounts can also be found at this office. forms of transportation including public transit, ridesharing/ carpooling, and cycling options and resources for commuters. Information about employee transit discounts Driving can also be found at this office. If you are interested in buying a parking pass for the Point Grey site, UBC faculty and staff employees can sign up for the Flex-pass, online. The Flex-pass lets Driving you choose where you want to park, and how you want to pay for parking – for If you are interested in buying a parking pass for the Point Grey site, UBC faculty and example, on a daily, weekly or monthly basis – through payroll deduction. Learn staff employees can sign up for the Flex-pass, online. The Flex-pass lets you choose more about the Flex-pass and parking on campus (parking.ubc.ca). For offwhere you want tocontact park, and you want toorpay for parking foryour example, on a daicampus parking, thehow local facilities parking office –for site/ location ly, weekly or monthly basis – through payroll deduction. Learn more about the Flex(e.g., a hospital). pass and parking on campus (parking.ubc.ca). For off-campus parking, contact the local facilities or parking office for your site/ location (e.g., a hospital). Inter-hospital Shuttle Service The Provincial Health Services Authority (phsa.ca) offers free shuttle van service Inter-hospital Shuttle be-tween the UBC Point Service Grey site and most major teaching hospital facilities in Vancouver asServices Vancouver General Hospital, St Paul’s Hospital thebeThe Provincial such Health Authority (phsa.ca) offers free shuttle van and service Children Women’s Health of BC. UBC Faculty of Medicine faculty, staff, tween the&UBC Point Grey siteCentre and most major teaching hospital facilities in Vancouand students or hospital staff, physicians and medical related grad students have ver such as Vancouver General Hospital, St Paul’s Hospital and the Children & Wompriority seating. en’s Health Centre of BC. UBC Faculty of Medicine faculty, staff, and students or hospital staff, physicians and medical related grad students have priority seating.

Chemistry Building, Main Mall

Directions Directions and and maps mapsfor forUBC can be obtained at UBC can be obtained at maps.ubc.ca. maps.ubc.ca.

Important Dates Important Dates AcademicYear: Year: Academic

Theacademic academic year runs from The year runs from September 1 to August 31 September 1 to August 31 and is and is divided intoand Winter and divided into Winter Summer Summer sessions, each with sessions, each with two terms: two terms:

Winter Winter Term Term 1: 1: Early EarlySeptember to late December September to late December Winter Winter Term Term 2: 2: Early EarlyJanuary Januaryto late April/early May to late April/early May Summer Term Term 1: 1:Mid-May Mid-Maytoto Summer early July early July Summer Term Term 2: 2:Early EarlyJuly Julytoto Summer mid-August. mid-August.

University Holidays: University Holidays: UBC recognizes the following

UBC recognizes the following as paid holidays: as paid holidays: January: New Year’s Day (1st) January: New Year's Day (1st) March or April: Good Friday & Easteror Monday March April: Good Friday & Easter Monday May: Victoria Day (3rd Monday) May: Victoria Day (3rd Monday) July: Canada Day (1st) July: Canada Day (1st) August: BC Day (1st Monday) August: BC Day (1st Monday) September: Labour Day (1st Monday) Labour Day September: (1st Monday) October: Thanksgiving Day (2nd Monday) October: Thanksgiving Day (2nd Monday) November: Remembrance Day (11th) November: Remembrance Day th (11 ) December: Christmas Day (25) & Boxing Day (26). December: Christmas Day (25) & Boxing Day (26).

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Payroll, Benefits, ID & Account Access Payroll, Benefits, ID & Account Access Benefits & Payroll Benefits & Payroll All new eligible faculty and staff hires can enroll for their payroll, benefits, and

All new eligible faculty and staff hires can enroll Sign-up for their payroll, benefits, and pension pension package through our online Benefits (hr.ubc.ca/benefits) . Be package through our online Benefits (hr.ubc.ca/benefits). sure to review sure to review the checklist of itemsSign-up you’ll need before beginningBethis process. the checklist of items you’ll before beginning this process. Inquiries about payInquiries about pay-roll canneed be directed to UBC Financial Services roll can be directed to UBC Financial Services (finance.ubc.ca). Direct (finance.ubc.ca) . Direct deposit of pay cheques is mandatory fordeposit all newof pay employees. cheques is mandatory for all new employees.

Campus-Wide Login (CWL) ID Account Campus-Wide Login (CWL) ID Account

CWLisisdesigned designedtotogive give you access to UBC’s online applications the same CWL you access to UBC’s online applications with with the same username and password. A CWL account provides access to the “myUBC” online username and password. A CWL account provides access to the “myUBC” online porportal (my.ubc.ca) to provide information about your paycheck, pension and tal (my.ubc.ca) to provide information about your paycheck, pension and benefits. benefits.

Locatedoff offthe thePoint PointGrey Grey Located site? site? Check Check with with your your department department administrator aboutthe the administrator about offices/ units in your area offices/ units in your area responsible for parking parking and facility access, identification, access, identification, facility computer, email computer, emailand and system system accessetc. etc. access

Email Email

At and Staff mail) allows youyou to access email fromfrom any computAt UBC, UBC,FASmail FASmail(Faculty (Faculty and Staff mail) allows to access email er connected to the internet (mail.ubc.ca). It is likely that your hiring department any comput-er connected to the internet (mail.ubc.ca). It is likely that your will be providing you with account follow the convention of firsthiring department willan beemail providing youwhich with may an email account which may follow name.lastname@ubc.ca, though some units preferthough standardized accounts according the convention of first-name.lastname@ubc.ca, some units prefer to their unit (e.g., @surgery.ubc.ca; @arts.ubc.ca). More information is available standardized accounts according to their unit (e.g., @surgery.ubc.ca; @arts.ubc. online (it.ubc.ca). ca). More information is available online (it.ubc.ca).

UBCID ID/ Library / Library Card UBC Card

UBCidentification identificationcard card(ubccard.ubc.ca) (ubccard.ubc.ca be used to access theLibrary, UBC as UBC can) can be used to access the UBC Library, as well as provide discounts to various services and external vendors. well as provide discounts to various services and external vendors. Once you receive Once7-digit you receive your 7-digit UBC Employee and staff your UBC Employee Number, faculty andNumber, staff can faculty obtain their UBC can Card in obtain their UBC Card in person (at the UBC Bookstore) or online. person (at the UBC Bookstore) or online.

Other Systems Other Systems Your position at the University and the type of work you do may require access to

Your the University andand the type of work you do may of require to othotherposition specificatcomputer systems applications. Examples theseaccess include: er specific computer systems and applications. Examples of these include: • Student Information Service Centre (SISC): Administrators use SISC to perform Information advising and administrative functions related to students. The SISC Student Service Centre (SISC): Administrators use SISC to perform is UBC’sand rec-ord of each student andrelated includes information academic advising administrative functions to students. Theon SISC is UBC’s recstanding, (students.ubc.ca) . ord of eachawards studentand andcommunication includes information on academic standing, awards and communication (students.ubc.ca). • Faculty Service Centre (FSC): Instructors and administrators use the FSC to access class lists, enter grades and send emails to students in specified Faculty Service Centre (FSC): Instructors and administrators use the FSC to access courses. It is also used for course outline URL maintenance, course class lists, enter grades and sendmanagement, emails to students in specified courses. It is also restriction viewing, curriculum faculty course management and used for course outline URL maintenance, course restriction viewing, curriculum course scheduling (students.ubc.ca). management, faculty course management and course scheduling • (students.ubc.ca). Financial Management Information System (FMS): Administrators use FMS for budgeting and financial accounting and reporting (finance.ubc.ca). Financial Management Information System (FMS): Administrators use FMS for budgeting and financial accounting and reporting (finance.ubc.ca). Human Resources Information System (HRMS): Faculty and staff administrators

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youbc youbc @work @ work

@rest @ rest

@play @ play

WELCOME GUIDE WHEN ARRIVE WE LCO M E GU IDE | | W HEN YYOU OU A RR I VE

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use HRMS to view the employment history of individual faculty, staff and student Human Resources Information System (HRMS): Faculty and staff employees and use to produce employment data faculty, administrators HRMS reports to viewand the extract employment history related of individual (hr.ubc.ca). staff and student employees and to produce reports and extract employment related data (hr.ubc.ca). Research Information System (RISe): Faculty and staff administrators use RISe as an online research administration tool toFaculty manageand research grant applications Research Information System (RISe): staff administrators use RISe online research administration tool can to manage research onlineas viaan a completely transparent process that be tracked throughgrant to apapplications online or viaawarding a completely transparent process that can be tracked proval, certification of funds (ors.ubc.ca). through to approval, certification or awarding of funds (ors.ubc.ca). WebCT Vista: Faculty may use WebCT for online course management that was WebCT Faculty may use WebCT for course that designedVista: to provide a virtual environment foronline instructors andmanagement students was designed to provide a virtual environment for instructors and students (elearning.ubc.ca). (elearning.ubc.ca).

Orientation OrientationEvents Events UBC has many orientation events designed to introduce campus life to new UBC hasand many orientation events to introduce campus life toget new faculty faculty staff. Participating in designed one or more orientations will help you off to a and staff. great start.Participating in one or more orientations will help get you off to a great start.

University-run Orientations: General University-runorientations Orientations: General University-wide provide a great way to connect with others who are

Walter C. Koerner Library, Main Mall

new to campus.orientations The orientations area great coordinated by the Department Human University-wide provide way to connect with others of who are new Resources (hr.ubc.ca/orientation) . If you are unable to attend an in-person to campus. The orientations are coordinated by the Department of Human Resources orientation session, UBCIfhas a number ofin-person online orientations. (hr.ubc.ca/orientation). you developed are unable to attend an orientation session, UBC has developed a number of online orientations. • The Virtual Welcome and Resource Centre: a centralized online hub of information for new and current faculty and staff. The Virtual Welcome and Resource Centre: a centralized online hub of information for new and current faculty and staff. • Quick Start Orientation: a user-friendly way to find customized information delivered to your email or in a web browser format. Quick Start Orientation: a user-friendly way to find customized information delivered to your email or in a web browser format. • The Supervisor-Supported Online Tool Kit: online modular courses designed to resemble the University course sequence experience. “UBC 101” reviews things a new hire needs toOnline know Tool in his/ heronline first day/ week; “UBCdesigned 201” The Supervisor-Supported Kit: modular courses to reviews of materials weekexperience. two to the end of 101” the first month; anda resemblelearning the University coursefrom sequence “UBC reviews things “UBC 301” extends learning months onwards (youreviews can self-enroll new hire needs to know in his/from her first day/ two week; “UBC 201” learning of using your CWL account). materials from week two to the end of the first month; and “UBC 301” extends learning from months two onwards (you can self-enroll using your CWL account).

University-run Orientations: Specific topics

The following orientation programs are offered by specific units/ departments at University-run Orientations: Specific topics UBC and are intended for a specific audience. The following orientation programs are offered by specific units/ departments at UBC and are intended for a specific audience. • Association/ Union orientations: Depending on your employee group, an orienta-tion event or session may be offered (hr.ubc.ca/faculty-staffAssociation/ Union orientations: Depending on your employee group, an orientaresources/employee-groups) . tion event or session may be offered (hr.ubc.ca/faculty-staff-resources/ • Faculty Relations – Tenure and Promotion Workshop: provided to new faculty employee-groups). members each year in the fall. This workshop covers items such as dossier preparation and preparing for Promotion tenure/ promotion reviews (hr.ubc.ca/facultyFaculty Relations – Tenure and Workshop: provided to new faculty relations) . members each year in the fall. This workshop covers items such as dossier preparation and preparing for tenure/ promotion reviews (hr.ubc.ca/faculty-relations).

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Postdoctoral Fellows – Orientation: a bi-annual orientation from the PostdoctorPostdoctoral Fellows – Orientation: a bi-annual orientation from the al Fellows Office coversOffice a range of important and academic Postdoctoral Fellows covers a rangecampus of important campus information and and advice.information It is an opportunity to get and meet other Postdocs and from academic and advice. It connected is an opportunity to get connected various faculties (grad.ubc.ca/postdocs). meet other Postdocs from various faculties (grad.ubc.ca/postdocs).

•

HumanResources Resources – Pension office: offers pension information sessions Human – Pension office: offers pension planplan information sessions and and workshops (pensions.ubc.ca). workshops (pensions.ubc.ca).

•

Officeof ofthe theVice VicePresident, President, Research – Orientation New Researchers: Office Research – Orientation for for New Researchers: Research Orientation Day for new faculty covers grant writing workshops, Research Orientation Day for new faculty covers grant writing workshops, roundtable discussions, and more. (research.ubc.ca). roundtable discussions, and more. (research.ubc.ca).

Faculty/ Department/ Unit Orientations Faculty/ Department/ Unit Orientations Your Faculty/ Department/ Division/ Unit may also have orientation events

Your Faculty/ Department/ Unityou maylearn also have or inforor information available toDivision/ you to help moreorientation about yourevents specific mation available to you to help you learn more about(e.g., your specific organization, workorganization, work-ing environment, key contacts leadership) and more. ing environment, key contacts (e.g., leadership) andatmore. Contact your department Contact your department administrator or online your unit’s website. administrator or online at your unit’s website.

YOUR SECOND MONTH YOUR SECOND MONTH Having completed your first month at UBC you may now be ready to branch out

More About UBC More About UBC After to Aftersettling settlingin, in,you youmay maybebeready ready learn more, expand your network of colto learn more, expand your network leagues or just find out find “who’s of col-leagues or just outwho”. “who’s who”. Attractions: UBC Point Grey is home to UBC Pointincluding Grey is the home aAttractions: number of attractions, to a number of attractions, including Museum of Anthropology, Botanical the Museum Anthropology, Gardens, BeatyofMuseum and theBotaniChan cal Gardens, Beaty Museum and the Centre for Performing Arts Chan Centre for Performing Arts (attractions.ubc.ca). (attractions.ubc.ca). Tours: Both virtual and in-person tours Tours: Both virtual and in-person are available for the UBC campuses tours are available for the UBC cam(Point Grey and Okanagan) (ubc.ca/ puses (Point Grey and Okanagan) about/maps). (ubc.ca/about/maps).

and learn more. Here are just a few things that may be of interest to you. Having completed your first month at UBC you may now be ready to branch out and learn more. Here are just a few things that may be of interest to you.

Dates & Deadlines

At a large University, there is always an event going on or an important date or Dates & Deadlines dead-line to follow. Below are a few of the key sources of information for faculty

and staff. At a large University, there is always an event going on or an important date or deadline follow. Below are a few of the keytosources of information forservices, faculty and staff. • to Academic Calendar: online guide all programs, courses, and policies and serves (calendar.ubc.ca). Academic Calendar: online guide to all programs, courses, services, and policies • and Events: online listing of ceremonies, concerts, conferences, lectures, serves (calendar.ubc.ca). workshops, fairs, fundraisers and more (events.ubc.ca). Events: online listing of ceremonies, concerts, conferences, lectures, workshops, fairs, fundraisers and more (events.ubc.ca). Above: Nitobe Gardens, Lower Mall Bottom left : Museum of Anthropology, NW Marine Drive Centre: Main Mall towards Rose Garden Bottom right: Rose Garden, NW Marine Drive

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YOUR THIRD MONTH & BEYOND YOUR THIRD MONTH & BEYOND Coaching/ Mentoring Opportunities

Coaching/ Mentoring Opportunities

Academic Leadership The Academic Leadership Development Program (ALDP) is designed to prepare Academic Leadership

and Academic provide a Leadership leadership Development development Program program (ALDP) for Heads, Directors and The is designed to prepare and Associate Deans in their administrative roles (aldp.ubc.ca) . provide a leadership development program for Heads, Directors and Associate Deans in their administrative roles (aldp.ubc.ca).

Coaching UBC offers free 1-on-1 Professional Coaching Services for staff and faculty and Coaching

quar-terly coaching workshops through our MOST Programs to integrate coaching UBC offers free 1-on-1 Professional Coaching Services for staff and faculty and quarskills and learning (hr.ubc.ca/coaching). terly coaching workshops through our MOST Programs to integrate coaching skills and learning (hr.ubc.ca/coaching). Management Development Managing at UBC is a program designed to support new staff managers in their Management Development first year, recognizing the significant responsibility they hold for staff performance Managing at UBC isand a program designed to support new program staff managers their first and engagement achievement of unit goals. The uses ainself-directed learning model, tothe help managers identify and develop learning goals and be year, recognizing significant responsibility they hold for staff performance and successful inand their roles (hr.ubc.ca/managing-at-ubc) . engagement achievement of unit goals. The program uses a self-directed learning model, to help managers identify and develop learning goals and be successful in their roles (hr.ubc.ca/managing-at-ubc). Networking

Reach Out! Reach Out!

Visithr.ubc.ca/faculty-staffhr.ubc.ca/faculty-staff Visit -resources/peer-networking resources/peer-networking to to find findothers otherswho whoshare share common work roles common work rolesand and ininterests. Don’tsee seeyour yourcomterests. Don’t com-munity group listed? munity group listed? Submit Submit your idea to HR via your idea to HR via the feedthe feed-back link on the back link on the page. page.

In an institution as large as UBC, it’s nice to know that there are other peers that you can count on for information-sharing, knowledge exchange, and networking. Networking Below are some of the common groups that meet on campus (hr.ubc.ca/ faculty-staff-resources/peer-networking) In an institution as large as UBC, it’s nice to know .that there are other peers that you

can count on for information-sharing, knowledge exchange, and networking. Below • Alumni Relations Roundtable: a group of alumni relations professionals are some of the common groups that meet on campus (hr.ubc.ca/faculty-stafffrom academic and service units on campus, who meet monthly to address resources/peer-networking). strategic questions that impact our planning and practice (alumni.ubc.ca). •

Alumni a group of alumni relations professionals from acaFacultyRelations Women’sRoundtable: Club: open to women affiliated with UBC and is extended demic and service units onwith campus, who monthly address to partners and spouses a goal of meet friendship andto service tostrategic the UBCquestions that impact our planning and practice (alumni.ubc.ca). community (facultywomensclub.ubc.ca).

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Research Grant Facilitators Network: grant and faculty Faculty Women's Club: open to women consists affiliated of with UBCfacilitators and is extended to members, with the goal information and strategies grant writing partners and spouses withofasharing goal of friendship and service to the on UBC community (grantfacilitation.ubc.ca). (facultywomensclub.ubc.ca).

•

Sustainability spread aconsists message of conservation by acting Research GrantCoordinators: Facilitators Network: of grant facilitators and facultyas early sustainability adopters, helping colleagues understand the impacts of members, with the goal of sharing information and strategies on grant writing their daily activities, and inspire positive change at the University (grantfacilitation.ubc.ca). (sustain.ubc.ca).

•

Sustainability spread message of conservation as early Healthy UBC Coordinators: Network: faculty and astaff who have an interestby in acting sharing sustainability adopters, helping colleagues understand impacts of their daily strategies and resources to develop a healthier UBCthe community activities, and inspire positive change at the University (sustain.ubc.ca). (hr.ubc.ca/health) . Healthy UBC Network: faculty and staff who have an interest in sharing strategies and resources to develop a healthier UBC community (hr.ubc.ca/health).

27 27

WELCOME GUIDE WHEN YOU ARRIVE WE LCO M E GU IDE | | W HEN Y O U A RR I VE

Professional Learning & Development Professional Learning & Development

Community Service Community Service

As part of our commitment to support the continuing health and well-being As part and of our commitment support the continuing health and well-being of you of you your family, theto UBC Benefits plan provides several professional and your family, the UBC Benefits plan provides professional development opportunities. We recognize thatseveral ongoing learning isdevelopment important to fostering an engaged workplace, especially at a leading University such as opportunities. We recognize that ongoing learning is important to fostering an UBC. The following opportunities are eligible faculty engaged workplace, especially atavailable a leading to University such as and UBC.staff. The following opportunities are available to eligible faculty and staff. The Centre for Teaching, Learning & Technology is designed to help enhance the teaching skills of faculty Learning and graduate studentsisacross UBC. Workshops, The Centre for Teaching, & Technology designed to help enhancesupport the services, and professional development programs are offered to meet a wide teaching skills of faculty and graduate students across UBC. Workshops, support range of and needs and interests (ctlt.ubc.ca). services, professional development programs are offered to meet a wide range of needs and interests (ctlt.ubc.ca). Courses through the UBC Continuing Studies program serve the adult education needs of lifelong learners at the University as well as in the community. They Courses through theofUBC Continuing Studiesseminars program serve the adult education offer a wide range courses, workshops, and certificate programs needs of lifelong learners at the University as well as in the community. They offer a throughout the year (cstudies.ubc.ca). wide range of courses, workshops, seminars and certificate programs throughout the year (cstudies.ubc.ca). Faculty and staff have access to a wide variety of UBC undergraduate and graduate level courses as well as those through Continuing Studies. The faculty and staff Tuition Benefit provides tuition assistance, within established eligibility Faculty and staff have access to a wide variety of UBC undergraduate and graduate rulescourses (hr.ubc.ca/benefits/professional-development) level as well as those through Continuing Studies. The. faculty and staff Tuition Benefit provides tuition assistance, within established eligibility rules (hr.ubc.ca/ The UBC Library provides instruction, courses, workshops etc., on a variety benefits/professional-development). of topics including an orientation to the library system at UBC, research skills, instruction on the numerous databases available and general development The UBC Library provides instruction, courses, workshops etc., onskill a variety of topicsin certain microcomputer applications (library.ubc.ca) . including an orientation to the library system at UBC, research skills, instruction on

UBC offers opportunities for faculty UBC offersfor opportunities faculty and and staff professionalfor development staff for professional developmentand through volunteer opportunities community service. through volunteer opportunities and community service.

the numerous databases available and general skill development in certain microcomThe Human Resources’ division of Organizational Development & Learning or puter (library.ubc.ca). “ODL”applications offers solutions for the individual, for the team, and for the organization.

Individual services include one-on-one coaching services and courses. The HumanforResources’ Organizational Development & Learning "ODL" Solutions the Teamdivision includeof performance management consulting andorgroup offers for the– individual, for the team, and for the organization. Individual needssolutions assessments interventions designed to enhance team cohesion and services include one-on-one coaching services and courses. Solutions for the Team performance (hr.ubc.ca/learning-development) . include performance management consulting and group needs assessments – The Professional Development Reimbursement Fund provides financial interventions designed to enhance team cohesion and performance (hr.ubc.ca/ reimbursement for professional development expenses. These expenses learning-development). must relate to activities that enhance the performance, ability, or effectiveness of a Professional Member’s work at the University. Visit theFund site to read more on eligibility The Development Reimbursement provides financial reimburserequirements (hr.ubc.ca/learning-development/funding) . ment for professional development expenses. These expenses must relate to activities that enhance the performance, ability, or effectiveness of a Member's work at the University. Visit the site to read more on eligibility requirements (hr.ubc.ca/learningdevelopment/funding).

228 8

Leave for Change Leave for Leave for Change Changeis an overseas

volun-teer opportunity for UBC volunstaff. Leave for Change is an overseas Together with Uniterra, an international teer opportunity for UBC staff. Together volunteer agency, UBC supports six with Uniterra, an international volunteer staff members abroad every year to agency, UBC supports six staff members volunteer in devel-oping countries, abroad every year to volunteer in develsharing their knowledge and skills oping countries, sharing with others in an international setting their knowledge and skills with others in (focusonpeople.ubc.ca/leave-foran international setting change). (focusonpeople.ubc.ca/leave-forchange). Community Leadership Program The Community Leadership Program is a professional development Community Leadership Program opportunity for UBC facultyProgram and staffis a The Community Leadership from our corpo-rate partners, to professional development opportunity explore the meaning of leadership for UBC faculty and staff from our corpothrough a series of hands-on rate partners, to explore the meaning of interactive workshops. Participants will leadership through a series hands-on learn to mentor and lead aofgroup of interactive workshops. Participants willat UBC students who are volunteering learn to mentor and lead a group of UBC a local elementary school during their students who are volunteering at a local Reading Week break (clp.ubc.ca). elementary school during their Reading Week break (clp.ubc.ca).

RESOU CEESS & & SSEERRV CCAMPUS AMPUS R E S O U RC V IICCEESS The following list represents the units or services that you are most likely to require as The following list represents the units or services that you are most likely to you startas work UBC.work A more complete listing is available online (ubc.ca/about). require youatstart at UBC. A more complete listing is available online

(ubc.ca/about).

Access Accessand andDiversity Diversity The and Diversity office strives to create an inclusive livingliving and learning enviTheAccess Access and Diversity office strives to create an inclusive and learning ronment in which everyone can thrive. all disabilities, race andrace ethnicities, envi-ronment in which everyone can Supports thrive. Supports all disabilities, and orethnicities, sexual orientations gender identities (students.ubc.ca/access/). or sexualand orientations and gender identities (students.ubc.ca/access/).

UBChas hasan anapp appfor foriPhones iPhones UBC and iPods that will allow you and iPods that will allow you to stay current on UBC news to stay current UBC and events, ason well as news find and events, as well as UBC buildings. Get it find now UBC Get itfrom nowthe as as a buildings. free download aiTunes free download store. from the iTunes store.

Bookstore Bookstore TheUBC UBC bookstore is the place to buy textbooks, general specialty books, The bookstore is the place to buy textbooks, general and and specialty books, school school supplies, and(bookstore.ubc.ca). software supplies, clothing, clothing, giftware, giftware, computercomputer hardwarehardware and software (bookstore.ubc.ca).

Equity EquityOffice Office TheEquity EquityOffice Officeworks works educate members of the UBC community about The toto educate members of the UBC community about their their rights and responsibilities to prevent discrimination and harassment on to rights and responsibilities to prevent discrimination and harassment on campus, campus, to provide procedures for handling complaints and to coordinate UBC’s provide procedures for handling complaints and to coordinate UBC’s employment and employment and educational equity program (equity.ubc.ca). educational equity program (equity.ubc.ca).

Financial Services

Contact UBC Financial Services for questions about payroll, deductions and vacation pay-outs, benefits enrollment or changes to your benefits including Contact UBC Financial Services for questions about payroll, deductions and vacation Health and Den-tal, Life Insurance, Disability, Tuition fee benefit and year-end tax pay-outs, benefits enrollment or changes to your benefits including Health and Denforms/ slips (called “T4’s” and “T4A’s) (finance.ubc.ca). tal, Life Insurance, Disability, Tuition fee benefit and year-end tax forms/ slips (called “T4’s” and “T4A’s) (finance.ubc.ca).

Food Services

Food Services is the primary food provider to the Point Grey site providing Food Services catering, cafeterias, snack bars, bistros, and diners (food.ubc.ca/about-us).

Food Services is the primary food provider to the Point Grey site providing catering, Human Resources cafeterias, snack bars, bistros, and diners (food.ubc.ca/about-us). Human Resources (HR) provides support and advice to UBC departments and offer a range of services for faculty and staff including recruitment and Human Resources employment, training and development, labour relations issues, and personal benefits administration. The HR portfolio is divided into a number of units with Human Resources provides support and advice services for both (HR) faculty and staff (hr.ubc.ca) . to UBC departments and offer a range of services for faculty and staff including recruitment and employment, training and development, labour relations issues, and personal benefits administration. The HR portfolio is divided into a number of units with services for both faculty and staff (hr.ubc.ca).

FacultyRelations Relations Faculty

This Thisbranch branchof ofHuman Human Resources is dedicated Resources is dedicatedto to faculty-related issues faculty-related issues and and provides resources for provides resources for faculfaculty, professional librarians ty, professional librarians andprogram program directors directors and and and their administrators on issues their administrators on issuch as: sues such as: • Recruitment Recruitment • Immigration • Immigration Appointment info • Appointment Compensationinfo including salaries, benefits and Compensation including leaves of absence • salaries, Tenure and promotion benefits and • leaves The Faculty Association of absence Collective Agreement and promotion • Tenure Relevant policies and procedures The Faculty Association • Retirement

Collective Agreement

(hr.ubc.ca/faculty-relations) Relevant policies and

procedures Retirement

(hr.ubc.ca/faculty-relations)

29 29

WELCOME GUIDE | CAMPUS RESOURCES & SERVICES

Office of the Provost and Vice President Academic

Looking for a…

If you are a faculty member, the Office of the Provost and Vice President Academic offers a number of resources, initiatives, and awards to support you in your support of the academic mandate of the University (vpacademic.ubc.ca).

> Person: directory.ubc.ca

Office of the Vice President Research & International

> Thing: events.ubc.ca

If you are a faculty member, this office offers a number of research-related support services and resources. The office provides an orientation for new researchers, information about conducting research at UBC, research awards and honours, and events such as the annual Celebrate Research Week (research.

> Place: maps.ubc.ca

ubc.ca).

Other popular UBC websites

Security

> President.ubc.ca: Learn about the President, and University’s governing bodies.

For an on-site (Point Grey) emergency, or to report a security incident, contact UBC Campus Security (security.ubc.ca). For off-campus security emergencies, contact the local security office for your site/ location (e.g., a hospital) or dial 911, the immediate way to contact local fire, police or medical services.

Treasury Office The Treasury Office focuses on the guardianship of financial assets, debt issuance and the re-lending of working capital to UBC departments and faculties. If you are a facul-ty member applying to the UBC Faculty Housing Assistance Program at the Vancouver campus, the UBC Treasury office is involved in the processing of your application (treasury.ubc.ca).

Virtual Welcome Centre The Virtual Welcome Centre (VWC) serves as a centralized online hub for new faculty and staff to get to information at their fingertips. Services such as Quick Start Orientation, Professional Development and Research can be accessed here

(hr.ubc.ca/vwc).

Work/ Life and Relocation Services Centre

> Strategicplan.ubc.ca: Learn about UBC’s strategic plan and direction for the future. > Students.ubc.ca: Working with students? Learn about access to Faculty Service Centre and Student Information Service Centre. > Calendar.ubc.ca: See the comprehensive guide to all programs, courses, services and academic policies. > Universitycounsel.ubc.ca: Find policies or other governance-related information.

The Work-Life and Relocation Services Centre helps with the smooth transition of new faculty, senior staff and their families who are relocating from outside Metro Van-couver to the UBC community and Vancouver neighbourhoods. The Centre is a friendly gathering place to access a central repository of information and support (hr.ubc.ca/worklife-relocation).

Perks and Discounts > Hr.ubc.ca/faculty-staffresources/perks

PERSONAL CHE C K L I S T TITLE The list below is intended to provide you with a general overview of the many items involved in a relocation/ move. It is not an all-inclusive list and can be customized to suit your needs.

Pre-Arrival

Receive confirmation of employment (offer letter) Arrange for immigration - visas/ passports/ health exams if required Arrange for interim health care insurance, if required Arrange house move (legal, rent/purchase/ sale, moving company) Arrange office move (equipment, supplies, personnel), if applicable Check feasibility and cost of relocating a vehicle (registration/insurance) Arrange for personal/ family needs (child, school, eldercare and pets etc.)

Your Second Month

When You Arrive…Your New Home

Apply for Social Insurance Number (SIN) for employment Apply for Medical Services Plan (MSP) for health coverage Arrange for home insurance coverage Arrange set up of home services – cable, telephone, internet, gas, electricity Confirm personal/ family needs (child, school, eldercare and pets etc.) Arrange personal banking and financial information/ accounts Validate driver’s license and arrange for car insurance Explore community centres and recreational programs

Note key dates for events at UBC/ in your Faculty/ Department/ Division/ Unit Note key deadlines for award applications or research grant proposals/ reviews Consider taking a campus or facilities tour to learn more about where you work Expand your network and meet colleagues Look into doctors and dentists around your neighbourhood

Your Third Month & Beyond

Explore professional development opportunities Consider getting involved/ connecting with colleagues in your area of work or volunteering to meet others who share similar interests.

Your First Day/ Week

Arrange transportation to/ from work and parking, if required Enroll in UBC benefits and payroll automatic deposit Create UBC Campus Wide Login (CWL) account Obtain photo identification / library card & other identification (e.g., hospital) Obtain building/ room keys / photo ID card access Obtain access to systems/ software (e.g., human resources or financial) Complete a University orientation Complete orientation to your union/ association/ employee group Complete orientation to your Faculty/ Department/ Division/ Unit Complete orientation to your site/ location/ office /building/ floor Complete orientation to your team/ position

Notes

ÂŠ 2011 The University of British Columbia. UBC is not affiliated with all of the agencies listed herein and any reference to external agencies and their web sites are provided for information purposes only. They should not be construed as an endorsement. No part of this book may be used without permission. Produced by UBC Human Resources. Writing, design & editorial: Chantal Duke & Mark Pearson. Photo credits: Martin Dee (cover, p.3), City of Vancouver (p.6, 10), Adam Lee (p.9), Tourism Vancouver (p.10, 12, 23), Chris Cassidy (p.21), Timothy Saunders (p.21), Sebastian Siwiec (p.23, 25, 26, back), Gord McKenna (p.26), Yvon Maurice (p.26), Will Pate (p.26). Special thanks to our colleagues Jayne Booth, Michelle Berner, Danuta Gajewski, and Tessa Matsuzaki for their assistance with this project.

ubc.ca THE UNIVERSITY UNIVERSITYOF OFBRITISH BRITISHCOLUMBIA COLUMBIA THE Vancouver Campus Van c ou v er Cam pus 2329 West Mall 23 29 W es t Ma ll Vancouver, B.C., Canada V6T 1Z4 Van c ou v er , B .C ., C ana d a V6 T 1 Z 4 Tel: 604. 822. 2211 Te l: 6 04. 82 2 . 2 21 1

Okanagan Campus Oka naga n Ca mp us 3333 University Way 3333 Un iv er s it y Way Kelowna, B.C., Canada V1V 1V7 K el o wna, B .C. , Ca na da V 1 V 1 V7 Tel: 250.807.8000 Te l: 2 50.8 07 .800 0