The Business Case in Project Management
What is the Business Case? – A project brief describes what needs to be done. – The project plan explains how you are going to do it. – The business case gives the reasons why.
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Who prepares the Business Case? – The Sponsor (or in PRINCE2 the “Executive”) owns the Business Case but will often delegate its preparation. – The Project Manager or Business Analyst may physically write the Business Case. – For larger projects it is possible that suppliers, users, subject matter experts and external consultants may contribute.
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Why do Organisations embark on Projects?
– Improve operational efficiency – Increase sales – Improve quality of products or services – Comply with regulatory control – Replace obsolete systems The Business Case will normally link directly to the cascaded objectives from the Business Plan
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Where does the Business Case fit in the Project Cycle? – Developing the Business Case is part of the pre project activity as alternative solutions to meet an organisational need are reviewed and evaluated. – Once crystallised, the Business Case provides the platform for the project plan (and in PRINCE2 the Project Initiation Document or PID). – The Business Case should be regularly reviewed to ensure that the commercial logic remains valid and that any changes to the project are consistent with the Business Case.
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