Introduction to IT Project Management Framework In this booklet, we will walk you through the phases of the IT Project Management Lifecycle.
Identification
Planning
Initiation
Closeout
Execution & Control
Š Copyright 2017 Visual Paradigm | All Rights Reserved 1
In general, a Framework is a set of tools put together to help you accomplish your job faster and better.
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IT Project Management Framework A set of concepts, methods and tools put together to help you:
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Manage Project Lifecycle • The journey of an IT project, from identifying the project, to project initiation, planning, execution, and closeout, phase-by-phase, step-by-step. • Throughout the lifecycle, activities will be performed to address the management needs of the project.
2 Document Project
• Documents will be produced as outputs of the lifecycle activities. • These documents must be managed, controlled and archived. • The framework provides the guidelines, templates and tools in developing these documents.
3 Manage Project Documents and Artifacts
• Come with a virtual repository that acts as a holding area of project documents and assets • Provide the team a centralized place for document retrieval.
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Major Components
Project Development Phase • Define an IT project’s life cycle as five distinct phases. • Each IT project progresses through the five phases, completing the activities within and producing a set of related document outputs
Document Cabinet
Process Selection based on Complexity
• A holding area for all project management resources produced and required during project life cycle.
• There is no one-size-fit-all when it comes to project management. The framework comes with four sets of Project Management schemes.
• It provides a common place for project team to locate deliverables and re-usable assets.
• Provide support to IT projects in any level of complexity, which is determined through a classification process.
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Project Management Lifecycle
Identification
Planning
Initiation
Closeout
Execution & Control
• An IT project can be divided into five distinct phases, from Identification of project until closeout. • Each phase is a collection of related project activities. • Each project progresses through the five phases, completing the activities required, and producing a set of related document outputs.
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Identification
Identification
Planning
Initiation
Closeout
Execution & Control
• Its primary objective is to determine whether a proposed IT project should be undertaken. • Activities of this phase involve identifying solutions and providing recommendation based on the analysis of cost and benefits for each possible solution. • By the end of this phase, a project proposal will be developed. • A project sponsor evaluates it and determines if the project should be undertaken. Projects receiving formal sponsorship progress to the next phase of the life cycle.
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Initiation
Identification
Planning
Initiation
Closeout
Execution & Control
• The Initiation phase begins with the performing organization appoints a Project Manager to lead the project team and manage the project. • The project manager defines the project scope and develop the project charter, which will be approved by approving authority and project sponsor. • The signatures formally empower the project manager to expend resources on the project and begin the planning phase of the project.
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Planning
Planning
Identification
Initiation
Closeout
Execution & Control
• In the Planning phase, various planning activities will be conducted, which includes the planning of work, schedule, budget, resources, staffing need, and etc. • Those planning activities are performed to ensure the project will be completed on time and within budget.
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Execution & Control
Identification
Planning
Initiation
Closeout
Execution & Control
• In the Execution and Control phase, the project team completes the development activities identified in the planning phase to produce the project deliverables required. • This phase ends by having the deliverables accepted by the users and the project sponsor.
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Closeout
Identification
Planning
Initiation
Closeout
Execution & Control
• Phase five, the closeout phase. This phase involves discussing and documenting the lessons learned from the project, as well as to plan and conduct transferal activities.
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Project Management Repository • Project Management Repository is a holding area for all project management resources produced and required during project life cycle. • It provides a common place for project team to locate deliverables and re-usable assets.
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Project Management Repository
Identification
Planning
Initiation
Closeout
Execution & Control
NO HASSLE! VP will automate all these tedious work for you • There are typically 50-80 template in a project management process • In addition, the previous deliverables or report will often be used as input references • Deliverables developed in earlier phase might be uses as input reference for the subsequent phase in some activities. • Deliverables developed in earlier phases might be used for further refinement, touch-up • Or even more complete, some of the parts might be extracted and integrated with other deliverables in the subsequently phases.
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Document Repository
Document Repository
• Each step requirement input documentation, tools and references. • VP’s Guide-Through Process automatically retrieve documentation achieved in the Repository for reuses, refinement or references 13
Document Repository Project Management Repository Project Management Docs
Procurement Docs
Identification
Signed Contracts
Initiation
Purchase Orders
Planning
Statement of Work
• The Documentation Repository is a configurable documentation cabinet. • You can categorize documents with the style you like. • You can add additional categories or remove a categories whenever it is desirable.
Execution and Control
Closeout
General Documents and Artifacts Policies
Standards
Procedures
Guidelines & Practices
References
Other Artifacts
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Document Repository Project Management Repository Project Management Docs
Procurement Docs
Identification
Signed Contracts
• The information of your deliverables will be collected as you moved each step forward.
Initiation
Purchase Orders
Planning
Statement of Work
• When you mark a step, activity or phase complete, documentation will be generated and deposit into the cabinet under the right category.
Execution and Control For instances there are five drawers to hold the documents produced by the five phases of project management life cycle.
Closeout
There are also drawers that stores the different kinds of procurement documents such as contracts, purchase orders and any statement of work.
General Documents and Artifacts Policies
Standards
Procedures
Guidelines & Practices
References
Other Artifacts
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Document Repository Project Management Repository Project Management Docs
Procurement Docs
Identification
Signed Contracts
Initiation
Purchase Orders
Planning
Statement of Work
Execution and Control Resources that help the team in executing their duties as required can be put under drawers like Policies, Standards, Procedures, and etc.
Closeout
General Documents and Artifacts Policies
Standards
Procedures
Guidelines & Practices
References
Other Artifacts
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Project Complexity Classification
There is no one-size-fit-all when it comes to project management. The framework comes with four sets of Project Management schemes
It provides support to IT projects in any level of complexity, which is determined through a classification process.
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Understanding Project Complexity Understanding project’s complexity helps determine: Activities to perform
Deliverables required
Having a clear understanding of your project’s complexity helps determines what activities and deliverables are required for managing the project.
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Project Complexity Questionnaire
1. What is the estimated total project cost?
Less than &100,000
2. Has sufficient project funds been budgeted and allocated?
Funding not budgeted
3. How much confidence is there in the expenditure and funding projections?
Total score:
50% - 85%
267
Project Complexity:
The Project Complexity Questionnaire helps you determine your project’s complexity. The IT Project Management Framework provides a Project Complexity Questionnaire that helps you determine your project’s complexity. 19
Project Complexity Questionnaire 318 High
1. What is the estimated total project cost?
Less than &100,000
2. Has sufficient project funds been budgeted and allocated?
203
Funding not budgeted
Medium 3. How much confidence is there in the expenditure and funding projections?
50% - 85%
119 Low Total score: Project Complexity:
48
267
High
Basic
By answering a set of complexity questions, a complexity score will be obtained, which determines the classification of project complexity. 20
Overview
You have learned what the framework is. The framework is a collection of concepts, methods and tools that help you manage project life cycle, document project and manage project documents and artifacts.
The framework comprises three major components. Understanding the IT Project Management Framework The primary components of the framework:
Project Management Lifecycle
Project Management Repository (PMR)
Project Complexity Classification
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Summary Project Management Lifecycle
Project Management Repository (PMR)
Project Complexity Classification
Consists of five distinct project phases, and each phases contain a related set of activities that yield a set of project documents.
Is a place that holds your project documents and other project resources.
Helps you determine the project’s complexity in order to find out the set of activities and documents to be accomplished.
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Identification
Planning
Initiation
Closeout
Execution & Control
SEE YOU THERE!
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