Hacha’s top 5

ROBYN EVANS, BAR MANAGER AT AWARD-WINNING VENUE, HACHA AGAVERIA, SHARES

HER TOP SUGGESTIONS FOR MANAGING LARGE-SCALE EVENTS.

Make A Plan

Being equipped for an event starts during the booking process. You need a clear plan of what you’re willing to offer and what you want to charge. Will you offer private hires, large parties, or both? Charge based on hire fees or minimum spends? What are the cancellation terms? Having an events sheet to send out in response to enquiries with all this information is always super helpful during the booking process to ensure all the terms are clear on both sides.

Enhance Your Offering

Perks such as allowing guests to bring a DJ or play their own music for a private hire are always great, as well as offering bespoke menus depending on the event. You don’t necessarily need to change everything you normally do, but adding a personal touch is always appreciated.

Be Realistic

It’s important to keep in mind the size and layout of your venue and be realistic about the type of events you can host there. Consider the furniture you already have in the room and how you can change it around depending on the type of booking. This is especially important if it’s not a private hire; not everyone wants to sit next to a birthday party full of balloons, so you need to make sure not to compromise the atmosphere of your venue if you host the event in a shared space.

Communicate With Your Staff

A briefing sheet with as much information as possible should be sent to everyone at least a day in advance. Everyone on the team should know who the host is, how they want the bill managed, what the minimum spend is, arrival and departure times, and so on. This will ensure you are able to meet your client’s expectations over the duration of the event, at any given time.

Expand Your Audience

Providing a range of booking options, set menus and package deals is always a great way to help appeal to different audiences looking to organise parties at various price points. This will guarantee you reach a wider clientele, boosting revenue and increasing visibility for potential customers.

@hachabar