Implementation Schedule
2016 Lead Staff
16‐Q1
16‐Q2
2017 16‐Q3
16‐Q4
17‐Q1
17‐Q2
Positioning for Growth Hire ED Director Revised Position Description Solicited and Advertised Position Reviewed Applications
Completed Completed Completed
Interviewed 4 Candidates ‐ First Round
Completed
Final Interview with Council ‐ 2 Candidates Make Job Offer and Run Background Check
Completed Completed Completed 02/2016
Hire New ED Director Develop Business Retention & Christine Costello Expansion (BR&E) Plan Develop Successful Business Park Plan Jennifer Levitt Review Transitional Growth Area and determine new boundaries of the Jennifer, Burbank, McCool, Christine Business Park Mass site grade 60 acres for shovel Jennifer, Ryan ready pads Prepare an agreement with WAG Trust for the ongoing land deal (Dog Park & Jennifer, Kori Compost Site) Review EDA Bylaws and Policies ‐ Joint Christine, Kori, Robin Council/EDA Workshp Survey surrounding communites for Christine expedition process Review Business Subsidy Policy Robin Prepare a policy for SAC Credits Robin, Christine Develop a marketing strategy BRT Station Planning Review code related to building materials Space Needs Study for PW & Parks Budget for Space Needs Study Review Equipment, Storage, and Staffing needs at full build out Develop a Subcommittee with Public Works and Parks
Target Date of Completion: August 2016
Jennifer Levitt
Aug. 2016 Target Date of Completion: July 2017 Review as part of Comprehensive Plan Summer 2016 July 2016 May 2016 Apr.‐May 2016 May 2016 May 2016 Completed by October 2016
Christine, Sharon Jennifer, Burbank
Summer 2016
McCool, Burbank
Summer 2016
Les Burshten Les/Zac
Target Date of Completion: January 2017 ‐ Ongoing May 2016
Adam
Aug. 2016
Les/Zac
Oct. 2016
Page 1
2018
2019
Implementation Schedule
2016 Lead Staff
Prepare an RFP for a Space Needs Study Receive Proposals for a Space Needs Study Public Services Commission Review and Adopt Space Needs Study Identify land for expansion Conference with Developers, Real Estate Brokers, and Land Owners Select Topics for Real Estate Brokers Forum Select Speakers for Real Estate Brokers Forum Conduct a Real Estate Brokers Forum Developer Forum/Event (River Boat/Golf/Other) Landowners Forum (Education/Outreach) Finalize RRCC BRT Stations Gateway North/Jamaica Business Feedback ‐ Survey Host Business Park Meeting to Gain Feedback Comp Plan Steering Committee Chamber Lunch Event ‐ Educate and Gain Feedback Red Rock Commission Final Acceptance of Station Locations
16‐Q1
16‐Q2
2017 16‐Q3
16‐Q4
Ryan/Adam
Oct. 2016
Les
Dec. 2016
17‐Q1
Les
Feb. 2017
Jennifer Levitt
Mar. 2017 Target Date of Completion: January 2017
Christine Costello Christine
April 2016
Christine
May 2016
Christine
Nov. 2016
Christine
Aug./Sept. 2016
Jennifer, McCool, Burbank
Oct. 2016 Target Date of Completion: July 2017
Jennifer Levitt April 2016 May 2016
April‐July 2017 May 2016 Oct. 2016 Reforming Organizational Culture
Training and Travel Committee Solicit Interest Begin Meeting Review and Make Recommendations Prepare Costs for Budget Consideration Implement Changes Evaluate Benefits Review Parental Paid Leave Policy Review HAS Funding Levels and When
Joe Fischbach Joe Fischbach Joe Fischbach
Committee Committee Committee
Target Date of Completion: September 2016 April 2016 April 2016 May 2016 June 2016 Jan. 2017 Target Date of Completion: September 2016
Joe Fischbach Joe Fischbach
May 2016
Joe Fischbach
May 2016
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17‐Q2
2018
2019
Implementation Schedule
2016 Lead Staff
Make Changes if feasible Implement Changes Health and Wellness Committee First Meeting of Committee Set Goals and Objectives of Wellness Committee Set Priorities for 2016 Future Meeting Dates/Frequency Budget ‐ Calendar of Events Evaluate Effectiveness of Program by Determined Benchmarks Emphasize Career Path Options
16‐Q1
16‐Q2
Joe, Charlene Joe, Charlene Joe Fischbach/Becky Ahlvin
2017 Budget for 3 Firefighters/Paramedics
17‐Q2
Feb. 2016 Wellness Committee
Feb. 2016
Wellness Committee Wellness Committee Wellness Committee
Feb. 2016 Feb. 2016 June 2016 Annually
Wellness Committee
Target Date of Completion: Janyary 2017 ‐ Ongoing
Joe Fischbach/Department Heads April 2016
July 2016 Nov. 2016 Target Date of Completion: End of 2017
Joe Fischbach Joe, Becky Joe, Becky Joe, Becky Joe, Becky
March 2016 April 2016 May 2016 July 2016
Joe, Becky
Jan. 2017 Target Date of Completion: November 2016
Chief Redenius/Director Woolery
Plan and Articulate Staffing Rationale
May 2016
Submit Budget Request Documents
June 2016
Council Workshops (Budget) Final Adoption of Budget Park Improvement Plan SWC Athletic Facility Needs Study Adopted by Council Develop Budget Implications Align Expectations with ISD 833 Amend CIP Implement Project According to CIP
17‐Q1
Jan. 2017 Target Date of Completion: Janyary 2017 ‐ Ongoing
Supervisor Training on Use of Forms
Budget Approval ‐ Start/End
16‐Q4
Sept. 2016
Update Performance Appraisal Forms to Include Training Goals/Plans and Mid‐ Year Check‐In
Deploy Updated Assessments Compensation Plan for 2018 Develop RFP Send Out RFPs Review RFPs Develop Budget for 2017
2017 16‐Q3
July 2016
Zac Dockter
Dec. 2016 Make Cottage Grove a Recreation Destination Target Date of Completion: Nobember 2016 Completed 02/2016 March 2016 April 2016 May 2016 Ongoing 2017
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2018
2019
Implementation Schedule
2016 Lead Staff
River Oaks Business Plan Council Adopt Business Plan for River Oaks Assessment of River Oaks River Oaks Active Management Partnership Staff Realignment Add Service Options Create Marketing Strategy Create Mississippi River Access
16‐Q1
16‐Q2
River Oaks Task Force (Councilmember Dennis and Mayor Bailey)
2017 16‐Q3
16‐Q4
17‐Q1
17‐Q2
2018
2019
Target Date of Completion: Summer 2016 Completed 02/2016 Summer 2016 Ongoing March 2016 Summer 2016 Summer 2016 Target Date of Competion: October 2016
River Oaks Task Force, Sharon Zac Dockter
River Oaks Scenic Overlook Park Design Hire Landscape Designer Solicit Community Input Design Master Plan Draft Draft Review Finalize Master Plan and Budget Add to CIP Incoporate with Pavement Management Plan Boat Launch on Mississippi River Contact Mississippi River Boat Launch Leaser and DNR about Reopening Access Contract Negotiations Sign Contract Hire Facilitator for Community Engagement
Zac Dockter Zac, Designer, Parks Commission, Engineer Zac, Designer Commission, Council Commission, Council Zac Dockter
Aug. 2016 Aug. 2016 Sept. 2016 Oct. 2016 May 2018
Zac Dockter
2019 April 2016
Zac Dockter Zac, Charlene, Attorney May 2016 Zac, Charlene, Attorney June 2016 Engaging the Community and Forming the Vision Target Date of Completion: June 2016
Sharon Madsen Completed 02/2016 Completed 03/2016
Draft RFP Issue RFP Proposals Due Possible Oral Interviews Contract Award
April 4, 2016 April 2016 May 2016 May‐June 2016
Community Visioning Process Begins Develop Communications Plan
June 2016
Target Date of Completion: September 2016
Sharon Madsen
Page 4
Implementation Schedule
2016 Lead Staff
Identify key stakeholders Identify potential questions;
16‐Q4
17‐Q1
17‐Q2
June 2016 Jan. 2017 Ongoing Sharon Madsen
Sharon Madsen
Target Date of Completion: September 2016 May‐June 2016 June‐Aug. 2016 Target Date of Completion: November 2016 ‐ Ongoing TBD
Create Based on Facilitator Feedback Develop Community Plan
2017 16‐Q3
April 2016
Based on Facilitator Implement Changes Gather Community Input
16‐Q2
March 2016 March/April 2016
Answer why and develop key messages Promote Engagement Strategies Implement Changes Promote results from Community Engagement Develop Engagement Strategies
16‐Q1
Target Date of Completion: May‐June 2016
Sharon Madsen
Based on results from community input
TBD
Implement Changes
TBD
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2018
2019