2022-23-Proposed-Budget

TABLE OF CONTENTS – PROPOSED BUDGET

TABLE OF CONTENTS (CONTINUED)

April 29, 2022

Honorable Mayor and Members of the City Council:

I am pleased to submit to you this transmittal letter that details the Submitted Budget for the City’s fiscal year beginning July 1, 2022, in accordance with Section 8.2 of the City Charter. The proposed budget totals $338,538,661 or a decrease of 0.1% over FY 2020-21 actual expenditures.

The primary purpose of the City’s budgeting process is to develop, adopt, and execute a financial plan for accomplishing the City Council’s goals for the upcoming year. Development of the FY 2022-23 Submitted Budget was guided by the City’s strategic plan, Independence for All, feedback provided through a citizen survey of budgetary priorities, and the policy direction of the City Council within the context of a highly resource-restricted environment.

The Proposed Budget was developed as the pandemic transitioned to an endemic. While much of the uncertainty associated with the pandemic is behind us, we continue to navigate many of the lingering

effects such as supply chain issues, labor shortages, and perhaps most significantly, inflation. Many of the City’s structural financial issues existed before the onset of the pandemic; the pandemic only exacerbated the challenges of these historical budgetary challenges. However, by exercising fiscal restraint, strong financial management, strategic use of intergovernmental revenue, and numerous strategies implemented at the pandemic’s outset, the City has been able to maintain core services over the preceding two years while avoiding staffing reductions, employee furloughs or the use of reserve funds.

Economic Factors

Similar to other businesses, inflation has impacted City operations. The Consumer Price Index for our region has increased nearly 9% from a year ago. For example, recent bids reflect a 33% increase in asphalt unit costs (from $12/sq. yard to $16) and 30% increase in steel costs over last year’s pricing. In contrast, as noted on page 10, sales tax funds are projected to increase 4.5%. If the City is fortunate enough to acquire needed supplies and materials, it costs significantly more. This has real implications on city operations and the ability to successfully execute projects.

Unemployment peaked in the metro area in April 2020 and has rebounded quickly. The low unemployment rate strains the City’s ability to hire and retain a qualified and talented workforce. Providing competitive wages and benefits places additional pressure on the City’s limited financial resources.

Independence for All

After several months of stakeholder feedback, in March 2021, the City Council adopted updates to the City’s strategic plan, Independence for All. The strategic goals of the plan remain unchanged:

• Customer-Focused – Improve customer service and communication.

• Financial Sustainability – Ensure City finances are stable and sustainable.

• Growth – Increase the economic prosperity of the community.

• Quality – Achieve livability, choice, access, health and safety through a quality-built environment.

The updated plan includes emphasis on five priorities:

• Reduce crime and disorder

• Communicate more effectively internally and externally

• Stabilize and revitalize neighborhoods

• Reduce blight

• Enhance public health

A survey was also administered leading into this year’s budget process. The service areas receiving the most support included (in priority order):

1. Maintain city streets, bridges, curbs, and sidewalks

2. Increase the number of police officers

3. Create a taskforce to increase services and outreach to homeless

Areas receiving the least support included (in priority order):

7. Increase funding for capital improvement repairs to city historic sites

8. Add additional fire stations throughout the city

9. Fund transit model to support commuter services to employment centers outside the city

General Fund Five-Year Financial Forecast

Leading into development of the Capital Improvements Program and Proposed FY 22-23 Budget, the General Fund Five-Year Financial Forecast was presented to the City Council in January. This reflects the latest financial data including recently authorized drawdowns and police personnel compensation program.

City Council Resolution 17-729 adopts a policy that the City will endeavor to maintain a minimum Unrestricted and Unassigned Fund Balance in the General Fund equal to 16% of annual operating revenues. Through the leadership of the City Council and strong financial management by City staff, the Unrestricted Fund Balance for the General Fund is projected to rise to 12% of budgeted expenditures in the 2022-23 Fiscal Year. While this is a significant improvement to the City’s overall financial position, the increase is not structural in nature as it reflects savings primarily from personnel vacancies and onetime intergovernmental revenue. This is also the final year of a pandemic grant subsidy for transit operations. Sustaining this service will require an additional $1.2M in general fund expenditures beginning in FY 23-24.

As the chart below indicates, expenditure growth is outpacing revenue growth. This structural imbalance leaves a projected ending fund balance of ($3M) by FY 26-27 (see chart above). This is not a sustainable trend as it does not provide the City with sufficient resources to navigate any further economic disruptions or the flexibility to make strategic investments or service enhancements within the financial plan period.

Over the past six years, focus has been placed on prioritizing services, managing expenditures, and developing and executing plans to address the ongoing structural imbalance that has negatively impacted the City’s financial position and service delivery for many years. This required the collaboration and support of the City Council, city leaders, bargaining units, and other stakeholders. The City has taken steps to address OPEB liabilities, compensated absences, restructuring debt, among many other initiatives to address legacy practices and modernize City operations. Continued stabilization of the City’s fiscal condition will require further efforts to critically examine and prioritize services, evaluate revenue options, as well as focus on attracting capital investment and other initiatives to grow the economy. However, the Assessed Value chart below demonstrates the challenges of relying on growth alone to address the City’s service needs.

General Fund Overview

Total revenues for the General Fund in the Fiscal Year 2022-23 Budget are $74,755,611 which is a year over year reduction of $4.3M from 2021-22 Forecasted Revenues This reduction is primarily attributed to $3.1M in federal ARPA revenue that was used to support the FY 21-22 Budget. Revenue sources and performance over the previous three years is outlined in the table below:

As reflected in the table above, total General Fund Revenues in the Submitted Budget continue to remain flat. The significant growth in Franchise Fees is attributed to the increase in the State Gas Tax. This is offset by the multi-year reduction of the Cable Franchise Fee.

Total expenditures for the General Fund are $74,522,743 representing a year over year decrease of $767,132 (-1%) from 2021-22 forecasted expenditures.

As outlined in the FY 2021-22 Proposed Budget, the American Recovery Plan provided a temporary buffer enabling the City to assess its financial position and align resources in the General Fund to provide basic service delivery. Those resources are no longer an option, and this budget reflects that reality.

While the Proposed Budget is balanced as required by State Law, there is no built-in capacity for expansion. As such, any enhancements will require corresponding reductions in expenditures as an offset. Maintenance of currently funded items presented a deficit of $5.35 million in the General Fund at the onset of the budget development process due to the lack of growth in revenues. As I cautioned in the previous year’s budget message, without further structural reductions in operating expenses or an infusion of new revenues, the financial constraints experienced each year will continue to limit service delivery. Such options include:

• Make strategic changes to legacy expenditures that are growing at unsustainable rates, such as health benefits and overtime policies

• Attract and retain industry that meets market demand and provides employment opportunities for Independence residents

• Pursue other revenue growth opportunities through ballot initiatives.

• Strategically address service-level deployment models to match citizen/service level demand, emerging technologies, regional capacity, and industry best practices

• Make strategic use of one-time resources

• Make across-the-board reductions to an already-meager workforce and further reduce our ability to meet citizen demand for basic service delivery in high-priority areas.

General Fund proposed changes of note include:

• No service expansions except for full year funding for Retiree Benefits Specialist position.

• Reduced Fire Department overtime cost due to increased personnel supported by expanded Fire Sales Tax. This is a short-term savings and not structural in nature.

• Adoption of Fair Labor Standards Act in Personnel Policies and Procedures Manual to align overtime calculation with federal law and best practices among metro area cities.

• Stabilize the Stay Well Fund through structural plan design changes to manage health benefit costs

• Finance and Administration is moving to an internal service fund to improve transparency regarding cost allocation and allow for better resource planning and interdepartmental support. This model is similar to Central Garage, Worker's Comp, and Risk Management.

The proposed changes to FLSA overtime policies and anticipated plan design changes for the Stay Well Fund are necessary to balance this budget. If the City Council chooses not to adopt these provisions, corresponding budgetary reductions in excess of $2 million will be required. I fully recognize that these proposals will not be without controversy among many of our employees. However, recently released US Census data verifies the stark reality our community faces. In reviewing 2020 census data, 31% of homes in Independence have a total household income of less than $35,000. Even more alarming is that 11% of households are below $15,000 annually in income. While Missouri is seeing strong economic growth and low unemployment rates (3.7% statewide) in Independence we have an unemployment rate almost double at 6.5%.

As employees of the City of Independence, we must realize that we are fortunate to have a salary and benefit package that far exceeds the total household income of more than one-third of our citizens. We must then answer a fundamental question: as City employees, are we here to serve, or to be served? We must remain cognizant of our need to provide a competitive salary and benefit plan while maximizing the value of services our citizens underwrite. Reducing City services at the expense of propping up an extraordinary benefits plan is not a model I can recommend as your City Manager.

Health and Animal Services Fund

Following the reorganization and restructuring of the Independence Health Department in 2018, the City Council directed City staff in late 2020 to pursue recognition from the State of Missouri as a Local Public Health Agency (LPHA). Recognition was received from the State in early 2021, and this budget provides continued funding to provide baseline public health services.

Use Tax Fund Overview

Estimated revenues in the Fiscal Year 2022-23 Proposed Budget from the Use Tax are outlined in the table below. Voters approved amended Use-Tax ballot language in November 2021 to support expanded applications of the Use Tax. While this provides much needed resources to police personnel, the additional $1M annually dedicated to Police increased the threshold amount that enacts the “waterfall” to other funds.

Sales Tax Funds Overview

In addition to the Use Tax, the City of Independence administers five additional voter-approved sales taxes. Like all City funds, these continue to experience pressure of increasing costs to support their intended uses against limited growth. The only exception to this is the Fire Public Safety Sales Tax which received voter approved expansion in November.

• Fire PST Changes (22 FTE):

• Battalion Chiefs, 3.0

• Fire Captains, 3.0

• Fire Equipment Operators, 3.0

• Fire Inspector – Communications, 1.0

• Firefighter Engineers, 6.0

Enterprise Funds Overview

The submitted budget does not forecast significant revenue growth in the enterprise funds which is a result of limited economic expansion, flat consumption, and fixed utility rates.

Highlights in the Proposed Budget include:

• Strategic drawdown from fund balance for capital investments in system infrastructure in the Sewer and Water Funds, including continued multi-year Water Main Replacement Program

• Careful financial management in IPL to determine if capital projects can be supported.

• Management of any utility budget through the capital program is not a sustainable strategy. Further evaluation is warranted to ensure system reliability.

• 4.0 FTE Equipment Operators, Sewer

• $254,000 for sanitary collection system repairs

• 2.0 FTE Equipment Operators, Stormwater

• $122,000 for storm water system repairs

• 1.0 FTE Meter Reading Supervisor, IPL

• $830k in Sewer Fund for Little Blue Valley Sewer District rate increase

Conclusion

As we reach the point of an endemic, is important to take a moment to thank all our City staff who provided and continue to provide critical services to the community. They do so with utmost professionalism and service commitment in a highly challenging environment.

I want to thank you, the City Council, and the City departments for the assistance provided in preparing this budget. The options presented as a part of this budget are not easy choices; my staff and I are ready to address any questions regarding the information presented.

Respectfully,

Zachary C. Walker City Manager

Form of Government

In 1961, Independence voters selected a council-manager form of government. Under Charter Article 2.1, this form of government calls for one mayor and two council members elected by the city, and four council members elected by districts. The mayor and all city council members are elected to staggered four-year terms. The governing body is generally referred to as the "City Council." As the policy makers, the City Council passes resolutions and ordinances, adopts the city budget, appoints citizens to advisory boards, and hires the city manager.

City Council

Rory Rowland – Mayor

John Perkins – District 1

Brice Stewart – District 2

Michael Steinmeyer – District 3

Dan Hobart – District 4

Jared Fears – At Large

Vacant – At Large

Parks, Recreation& Tourism

Mayor&CityCouncil

DeputyCityManager

AdamNorris

Police

Management Analyst

Finance& Administration PublicUtilities

Community Development

Fire

Health& AnimalServices

MunicipalCourt

Boards& Commissions

CityClerk

CityManager

ZachWalker

Municipal Services

About the City of Independence

Independence the fifth largest city in Missouri, located with Jackson County It is the largest suburb of the Kansas City metro on the Missouri side. Located ten miles east of Kansas City, Missouri in the geographical center of the United States. Independence has a Mayor / City Council / City Manager form of government. The Independence City Council is made up of six members, four are elected to represent one of the city districts, the other two are elected by the city as a whole. The City Mayor also sits on the City Council and serves as the "Head of Government" for the city. Members serve a four-year term, beginning on January 1 following the election.

History

Independence was originally inhabited by the Missouri and Osage Indians and became part of the United States with the Louisiana Purchase in 1803. The city was founded on March 29, 1827. It was the farthest point westward on the Missouri river where steamboats or cargo vessels could travel. The city quickly became the hub of the California Trail, Santa Fe Trail, and the Oregon Trail. Independence was soon known as the Queen of the Trails, due to is unique location where all three trails converged. It wasn’t until the 19th century that Independence was defined by The United States Congress as the “Start of the Oregon Trail.” In 1826, Independence was named the county seat of Jackson County. During the years of 1862 and 1864 the First and Second battles of Independence were fought.

President Harry S. Truman grew up in Independence. In 1945, Harry S Truman took office as the 33rd and spent two terms as President of The United States, after which he returned to Independence, where the Presidential Library was built in 1957. For another two decades, he and his wife Bess remained Independence residents. The Harry S. Truman National Historic Site and the Harry S. Truman Presidential Library and Museum are both located in Independence.

Community Profile

Independence is positioned strategically at the crossroads of I70 and I-470, where approximately 150,000 cars pass each day. The Kansas City metropolitan area has more lane miles of freeway per capita than any other metro area in the United

States. Two rail lines, three interstates and five state highways serve Independence. The city is located just 25 minutes from Kansas City International Airport.

Independence has seven police stations, ten fire stations, and the city provides Water, Sanitary Sewer, and Power and Light utilities, with three power stations.

The development of the Little Blue Parkway, a new thoroughfare connecting the eastern portion of the City from I-70 to 24 Highway will open 38 miles of land for development. It is estimated that by the year 2020, the Little Blue Valley will be home to an additional 20,000 people and 5,000 new office, industrial and retail jobs.

In the heart of the city, Historic Independence Square is undergoing a renaissance with substantial increase in private investment and a planned restoration of the Historic Jackson County Courthouse. The traditional town square offers unique shops, restaurants, loft-style apartments and a newly renovated cinema and bowling alley.

Creating the educated workforce of the future is a priority for the Independence Community. The city is supported by four award-winning public-school districts: Independence, Blue Springs, Fort Osage, and Raytown school districts. Independence is home to four colleges to support the higher education needs of our citizens, including Metropolitan Community College, Graceland University, Park University, and National American University.

Independence has a history of a pro-business attitude. Its low-cost environment is a natural incentive to companies looking to expand or relocate. Independence has the third lowest property tax rate in the Kansas City Metropolitan Area. Additionally, the City does not tax on personal property, including machinery and equipment. The city tax structure coupled with the many affordable housing options makes it the best value in the Metro for working and living.

Quick Facts about Independence

Population: 117,139

Square Miles: 78.25

Number of Households: 48,836

Average Household Size: 2.4

Median Household Income: $50,797

Median Age: 39.5

Median value of owner-occupied units: $121,200

School Enrollment: 29,949

Miles of highways: 46.38

Sister City: Higashimurayama, Tokyo, Japan

Source: City of Independence and Censusreporter.org

Guide to the FY 2022-23 Budget Document

The purpose of this budget document is to provide a comprehensive view of the operating budget. The budget is a tool for management to plan services, but it is also a communication to the public on the overall financial and policy direction of the city. Use this guide to navigate the document.

Budget Transmittal letter

The City Manager’s Budget Message provides the framework for how the budget was developed, including contextual information on the city’s finances, economic trends, and changes to the budget.

Introduction

This section provides general information about the city:

• Names and photos of Mayor and City Council

• City of Independence overview and history

Fund Summaries

This section of the book gives the highest-level overview of the fund structure of the city.

• The breakdown of expenditure types across all funds

• The breakdown of revenue types across all funds

• Fund summaries for each fund, which show how the expenditures relate to the revenues.

Department Summaries

This section contains summary and detail information about each city department:

• Organizational chart shows the director and divisions of each department

• Department summary page highlights the mission of the department, the budgetary funds that make up the budget, a summary of expenditures, and total budgets and FTE counts

• The department is then broken down further into divisions (for instance, the Patrol Division of the Police department). The top half of the page will show summary information about the types of expenditures in that division, as well as the funding source and FTE counts.

Appendix

The appendix includes miscellaneous information that may help further understanding of the budget, including:

• Approved packages included in the budget

• Capital Outlay details by department

• ARPA summary

• Glossary of budget and finance terms

Budget Development Process

Development of the annual City budget is a year-long process that culminates in June, with the formal adoption of the budget.

October - December: Planning

1. Finance develops the 2021 budget manual.

2. Finance meets to resolve issues and prepare budget outlook.

January - February: Operating Budget Kickoff & CIP Presentation

1. Finance meets with departments to kickoff budget process.

2. Updated Five Year Forecast presented to City Council.

3. Finance prepares the base budget, chargebacks, and preliminary personnel budgets.

4. Revenue projections and estimated actual expenses for prior year are prepared.

5. Capital Improvement Program budget presented by Economic Development to the Planning Commission.

March: Department Preparation

1. City Council adopts annual Strategic Plan update.

2. In conjunction with the Finance, departments and divisions prepare budget proposals.

3. Departments Directors present budgets and package requests to the City Manager.

4. Final adjustments in revenue and expenditure estimates are complete.

5. City Manager reviews recommended budget, and gives preliminary approval on budget changes to be included in Proposed Budget.

6. Finance prepares Proposed Budget document

April - May: Preliminary Review and Public Input

1. City Manager Proposed Budget submitted to the City Council.

2. Online budget survey for public input.

3. Capital Improvement Program memo with recommendations issued from Planning Commission.

4. City Council makes policy decisions and budgetary amendments to the Proposed Budget.

June - July: Final Review and Adoption

1. First reading of appropriation ordinances held adopting budget.

2. City Council proposes / amends budget per policy decisions.

3. Second reading of appropriation ordinances held adopting budget.

4. Finance begins production of final budget document

August - September: Property Tax Levy and Final Budget Book

1. Assessed valuation received from Jackson and Clay Counties to set Property Tax Levy Rates.

2. Public hearing to set Property Tax Levy held.

3. Second reading of appropriation ordinances held adopting the annual tax levy

4. Tax levy rates submitted to Jackson and Clay Counties.

5. Adopted budget book printed and published online.

6. First quarter budget amendment prepared for City Council approval.

FY 2022-23 Budget Calendar

Item

Resident Budget Survey Posted (Closes at end of January)

Personnel Allocations and Overtime Budgets sent to departments

CIP updates and new projects entered in PlanIt

Budget Kickoff Meeting

Personnel Allocation Changes Due

Overtime Budget Changes Due

Mid-Year Financial Status / 5 Year Forecast Update at Study Session

CIP Preliminary Report Presentation at Study Session

Internal Service Charges due (Central Garage, Tech Services, WC, Risk)

Personnel Posted to Munis for department review

Finance set items and internal charges are loaded Munis is open for budget entry

Due from departments:

- Proposed department budgets and package requests

- CIP for the fiscal year

- Revenues

- Estimated Actual Expenditures

- Personnel corrections / adjustments

- Capital Outlay List

Finance review of department budget submissions

City Manager meets with departments to review proposed budgets

CIP Presented to Planning Commission

City Manager approves recommended changes for proposed budget, packages posted, and departments notified

Department summary pages and org charts due

Fee Changes are due from departments

City Manager Proposed Budget submitted to the City Council

Thursday, December 2, 2021

Wednesday, December 15, 2021

Friday, December 31, 2021

Wednesday, January 5, 2022

Friday, January 7, 2022

Monday, January 18, 2022

Monday, January 24, 2022

Monday, January 24, 2022

Tuesday, February 1, 2022

Tuesday, February 1, 2022

Thursday, February 3, 2022

Tuesday, March 1, 2022

March 1 - April 1, 2022

March 7 - April 1, 2022

Tuesday, March 8, 2022

Friday, April 8, 2022

Friday, April 15, 2022

Monday, May 2, 2022

Friday, May 6, 2022

FUND DESCRIPTIONS

General Fund (002) is used to account for all financial resources necessary to carry out basic governmental activities of the city that are not accounted for in another fund. The General Fund supports essential city services, including police, fire, municipal services, and administration.

Special Revenue Funds are used to account for specific revenues that are legally restricted to expenditures for specified purposes.

Street Improvements Sales Tax (011) Voters approved a one-half of one cent sales tax for streets, bridges and safety improvements. Additional revenues from the Proposition "P" waterfall provision are accounted for here.

Park Improvements Sales Tax (012) The Park Improvements Sales Tax Fund has been setup to account for the one-quarter cent sales tax identified for parks and recreation. Additional revenues from the Proposition "P" waterfall provision are accounted for here.

Storm Water Sales Tax (013) The Storm Water Sales Tax Fund has been set up to account for the onequarter cent sales tax identified for storm water system improvements. Additional revenues from the Proposition "P" waterfall provision are accounted for here.

Police Public Safety Sales Tax (016) The voters approved a Capital Improvements for Police Sales Tax in April 2016 at the rate of one-eighth cent of the receipts from the sale at retail of all tangible personal property or taxable services at retail for a period of January 2017 through December 31, 2028.

The Police (Capital) Sales Tax Fund has been set-up to account for the one-eighth cent capital improvements sales tax identified for police equipment. Additional revenues from the Proposition "P" waterfall provision are accounted for here.

Fire Public Safety Sales Tax (017) The voters approved a one-half cent Fire Sales Tax in November 2021 until repealed by voters to replace the current rate of one-eighth cent of the receipts from the sale at retail of all tangible personal property or taxable services at retail for a period of January 2017 through December 31, 2028. The Fire Public Safety Sales Tax Fund has been set-up to account for the one-half cent for improvements including replacing and maintaining fire stations, apparatus, and lifesaving equipment. Sales tax funds can also be used to hire additional firefighters, administration, and personnel to improve department training needs. Additional revenues from the Proposition "P" waterfall provision are accounted for here.

Animal Shelter Use Tax (010) Voters approved Proposition "P", a use tax on goods delivered to Independence addresses in 2019. The rate of the use is the same rate as the total City's retail sales. The first $1.5 million (adjusted for inflation annually) will be split equally between a fund for Animal Services and a fund for hiring up to 30 new police officers. The next $1.5 million of use taxes in the fiscal year are applied 100% towards hiring of police officers ($3 million total before inflation increase). Use taxes

collected over the amounts identified in the special use taxes will then be receipted into any fund that has a sales tax prorated on its share of sales taxes.

Police Use Tax (018) The Voters approved in November 2021 to increase the Proposition "P" use tax to expand the use of funds for new and current Police Department personnel and equipment and to increase the total before inflation increase from $3 million to $4 million and does not change the first $1.5 million split between Animal Services and Police Department. Originally, Voters approved Proposition "P", a use tax on goods delivered to Independence addresses in 2019. The rate of the use is the same rate as the total City's retail sales. The first $1.5 million (adjusted for inflation annually) will be split equally between a fund for Animal Services and a fund for hiring up to 30 new police officers. The next $1.5 million of use taxes in the fiscal year are applied 100% towards hiring of police officers ($3 million total before inflation increase). Use taxes collected over the amounts identified in the special use taxes will then be receipted into any fund that has a sales tax prorated on its share of sales taxes.

Health & Animal Levy (005) Funded by the Health & Recreation tax levy collected against real estate within the city of Independence. The purpose of the levy is for Health and Parks and Recreation purposes. This levy is split between the Health & Animal Levy Special Fund and a Parks Health & Recreation Levy Fund.

Parks Health & Recreation Levy (007) Funded by the Health & Recreation tax levy collected against real estate within the city of Independence. The purpose of the levy is for Health and Parks and Recreation purposes. This levy is split between the Health & Animal Levy Special Fund and a Parks Health & Recreation Levy Fund.

Com. Dev. Block Grant (008) accounts for the federally funded Community Development Block Grant Act program.

HOME (009) accounts for the federally funded home program. Grants (015) accounts for other grants, including Police, Fire, and Health department grants.

Enterprise / Utility Funds are used to account for operations that are financed and operated similar to a private business where the intent is that the cost of providing services to the public is financed primarily through user charges.

Power & Light (020) operations of the city's power and light utilities. Water (040) operations of the city's potable water utility.

Sanitary Sewer (030) operations of the city's sanitary sewer utility.

Internal Service Funds

are used to account for operations internal to the city where the intent is that the cost of providing services to the city department is financed primarily through department user charges.

Central Garage (090) Vehicle maintenance and operations of citywide fleet, including gas and oil charges.

Staywell Health Care (091) Activities related to the city's' self-insured health care plan.

Workers' Compensation (092) Management of workers’ compensation insurance and claims.

Risk Management (093) Management of city liability insurance and claims.

Enterprise Resource Planning (ERP) changed to Finance Internal Service (095) Management of Finance and Administration for the costs associated with providing services citywide including budget, accounting, human resources and technology services.

All funds in the operating budget book are appropriated by City Council via budget adoption.

Fund and Department Relationships

*Internal service funds are shown with the department that oversees each fund.

Schedule 1

All Funds by Expense Category

Schedule 1

All Funds by Expense Category

Notes:

(1) In the All Funds Summary, the totals for Internal Service Funds expense have already been included in the operating expenses for GF, Special Revenues, and Enterprise Funds as they are charged out during course of the year for internal services provided to other departments/funds.

(2) The Internal Service Funds Summary is shown for informational purposes, the total amount is in the operating expenses for each fund. The All Funds Summary is the total of the General Fund, Special Revenue Funds, and Enterprise Funds.

(3) Finance and Administration was moved to an Internal Service Fund in FY 2022-23.

Schedule 2

Expenditures by Department

Schedule 2

Expenditures by Department

Special Revenue Funds

Enterprise Funds

(3) Finance and Administration was moved to an Internal Service Fund in FY 2022-23, therefore most expenses are spread in the operating expenditures of all other departments.

Schedule 3

Expenditures by Fund and Fund Type Governmental Funds

Schedule 4

Revenue by Fund and Fund Type

Schedule 5

All Funds by Revenue Category Group

Schedule 5

All Funds by Revenue Category Group

Notes: (1) Unassigned fund balance is per March 2022 financial statements.

Schedule 6

Governmental Funds

Schedule 7

Governmental Funds

Tourism Fund (004)

Comparison of Revenues, Expenditures and Change in Fund Balance

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 7

Governmental Funds

Health & Animal Levy Fund (005)

Comparison of Revenues, Expenditures and Change in Fund Balance

(1) Unassigned fund balance is per March 2022 financial statements.

(2) FY 2021-22 budget includes the consolidation of the Health Inspection division (previously in Community Development.)

Schedule 7

Governmental Funds

Parks Health & Recreation Levy Fund (007)

Comparison of Revenues, Expenditures and Change in Fund Balance

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 7

Governmental Funds

Street Improvements Sales Tax Fund (011) Comparison of Revenues, Expenditures and Change in Fund Balance

Park Improvements Sales Tax Fund (012) Comparison of Revenues, Expenditures and Change in Fund Balance

Schedule 7

Governmental Funds

Stormwater Sales Tax Fund (013) Comparison of Revenues, Expenditures and Change in Fund Balance

Schedule 7

Governmental Funds

Police Public Safety Sales Tax Fund (016) Comparison of Revenues, Expenditures and Change in Fund Balance

Schedule 7

Governmental Funds

Fire Protection Sales Tax Fund (017) Comparison of Revenues, Expenditures and Change in Fund Balance

Schedule 7

Governmental Funds

Animal Shelter Use Tax Fund (010)

Comparison of Revenues, Expenditures and Change in Fund Balance

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 7

Governmental Funds

Police Use Tax Fund (018)

Comparison of Revenues, Expenditures and Change in Fund Balance

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 7

Governmental Funds

Community Development Block Grant (008)

Comparison of Revenues, Expenditures and Change in Fund Balance

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 7

Governmental Funds

HOME Grant - Rental Rehabilitation (009)

Comparison of Revenues, Expenditures and Change in Fund Balance

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 8

Enterprise Funds

Power and Light Fund (020)

Comparison of Revenues, Expenditures and Change in Available Resources

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 8

Enterprise Funds

Sanitary Sewer Fund (030)

Comparison of Revenues, Expenditures and Change in Available Resources

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 8

Enterprise Funds

Water Fund (040) Comparison of Revenues, Expenditures and Change in Available Resources

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 9 Internal Service Funds

Central Garage Fund (090) Comparison of Revenues, Expenditures and Change in Fund Balance

(1) Unassigned fund balance is per March 2022 financial statements

(1)

Unassigned fund balance is per March 2022 financial statements

Schedule 9

Internal Service Funds

Workers' Compensation Fund (092)

Comparison of Revenues, Expenditures and Change in Fund Balance

(1) Unassigned fund balance is per March 2022 financial statements.

Schedule 9

Internal Service Funds

Risk Management Fund (093) Comparison of Revenues, Expenditures and Change in Fund Balance

Schedule 9

Internal Service Funds

Enterprise Resource Planning (ERP) Fund (095) Comparison of Revenues, Expenditures and Change in Fund Balance

Schedule 10 Full-Time Equivalent Employees

Notes:

FY 2020-21 FTE does not include Internal Service Funds headcount.

FY 2020-21 reduction in FTE is due to positions frozen during COVID-19.

FY 2021-22 includes part-time corrections to more accurately show hours worked, and the activation of previously frozen positions.

Schedule 10

Citywide Salary and Benefits Summary

Notes:

FY 2021-22 represents the cost of full employment, assumes all vacancies are filled, and positions frozen during prior years are funded and filled.

FY 2022-23 reflects General Fund vacancy savings and movement of Finance and Administration out of the General Fund.

CommunityDevelopment Director:TomScannell

Building Inspections

Development Services

HistoricPreservation

CDBGAdministration

RegulatedIndustries

HOME Administration

Neighborhood Services

Transportation

Community Development

ThepurposeoftheCommunityDevelopmentDepartmentistoenhancethequalityoflifeinIndependencebyencouragingpublic involvementintheplanningandcreationofqualityplacesinwhichtolive,work,andplay.

DEPARTMENT MISSION STRATEGIC PLAN CONNECTION

TheCodeEnforcementDivisioncontributestotheCity’sstrategicplanbyimprovingcustomerserviceandcommunicationwiththe publicthroughourdailyinteractions.CodeEnforcementisessentialincombatingblightthroughcorridorsweeps,monitoringknown blightareas,andbycontinuingtorecognizeandaddresscodeviolationsproactively.

TheDevelopmentServicesDivisioncontributestotheCity’sstrategicplanbyupdatingnecessarycodestohelpstabilize neighborhoodsandhelpresidentsincreaseormaintainthevalueoftheirproperties.InkeepingwiththeIndependenceforAll StrategicPlan,thedivisionhasensuredthatlandusepoliciesprovideresidentswithqualityhousingopportunitieswithsafeand improvedinfrastructure. TheDivisionhasfocusedonGrowthbysupportingandguidingdevelopersseekingtoredevelopkey corridorsinthecitywithproactiveplanningandqualityengineering.Throughtheshort-termrentalprogramandworkingwith businessowners,staffhasworkedtoensurequalityguestfacilitiesthatattractvisitorstoourcommunity. Finally,thedivisionhas workedtobeCustomer-Focusedbydevelopingpositiveworkingrelationshipswithdevelopersandlandownerstoimprove communicationandclaritybyguidingapplicantsthroughthedevelopmentprocess,assisttheminnavigatingtheCity’scodes, specifications,andpermitprocessandprovidesinterdepartmentalcommunicationwiththeapplicant.

TheHistoricPreservationDivisionstrivestoprovideexcellentcustomerserviceviaassistancefrompreservationstaffin-person,onsite,online,andinpromptresponsestoemailandphonerequestsforinformation. TheHistoricPreservationgoalsoutlinedinthe PreservationMasterPlanpromotesgrowthandimprovesthequalityoflifeforresidentsandbusinessownerswithinourcity’s historicdistrictsandthroughoutthehistoricbuiltenvironment.

TheBuildingInspectionsDivisioncontributestotheCity’sstrategicplanbyimprovingcustomerserviceandcommunication. More resourceshavebeenplacedontheCity’swebsitethatoffereasystepbystepinstructionsforcertaintypesofprojectsaswellas refinementstobuildingpermitapplicationstoassistthecustomers. Thedemolitionofunsightlydangerousbuildingsandaddressing vacantstructuresthoughtheVacantStructureRegistryProgramiscrucialinaddressingblight. Allofthesemeasuresleadtoan increasedperceptionofsafety,aswellasbetterandmoreinvitingneighborhoodsforourcitizens.

TheRegulatedIndustriesDivisioncontributestotheCity’sStrategicPlangoaltoimprovecustomerservicebyputtingtherightstaff inplacetoprovideourserviceandbyupdatingapplicationsandotherdocumentationtobemoreclearandtoimprovethecustomer experience. Thedivisionalsocontributestotheincreaseeconomicprosperityofthecommunitybyremovingorreducingasmany barriersaspossiblebetweenthebusinessownerandthecityservicestheyneedtosucceed.

Total Full Time Equivalent Positions

Community Development Administration

ThemissionofCommunityDevelopmentAdministrationistoleadanddirectdevelopmentpolicyfortheCitysothatsafe,livableand sustainableenvironmentsarecreatedandmaintained.

Total Full Time Equivalent Positions

Community Development Neighborhood Services

TheNeighborhoodServicesDivisionstrivesforpartnershipswithcitizensandbusinessestopromoteandmaintainasafe,healthy,and desirablelivingandworkingenvironmentthroughtheadministrationofthePropertyMaintenance,zoning,andright-of-waycodes.

ACCOMPLISHMENTS

-Completed24HwyCorridorCodeEnforcementSweep.

-Removalanddisposalofillegaldonationbins.

-StartedprocessforadoptingInternationalPropertyMaintenanceCode(IPMC).

-Removalanddisposalofover40shoppingcarts.

-Increasedthenumberofproactivecasesto32%

SIGNIFICANT BUDGET CHANGES

Salaryandbenefitchangetoaccountforstaffrealignmentandestimatedvacancysavings. Increaseinequipmentandservicesfornewtechnologythatwasimplemented.

Total Full Time Equivalent Positions

Community Development Development Services

ThemissionoftheDevelopmentServicesDivisionistoapplyCitystandards,Ordinances,andtheComprehensivePlantoensurean attractive,safe,andfunctionallybuiltenvironmentthatmaintainsthevision,values,andprioritiesofthecommunity.

MISSION ACCOMPLISHMENTS

DevelopmentservicescompletedupdatingtheUDOsectiononRecommendedTreesandPlantsforprojectsrequiringlandscaping plans.UDOamendmentsalsocompletedincludehowadministrativeadjustmentappealsarehandled,modernizingthecodefor electronicmessageboardsignregulations,andamorestreamlinedprocessforthoserequestingvariancesfromsignregulations. oCompletedtheCity-WideHousingStudy.

Total Full Time Equivalent Positions

Community Development Transportation

ThepurposeoftheTransportationfunctionistoprovidearider-focusedtransitsystemthatprovidesaccesstoemployment,health, educationalandsocialdestinationsthroughafixedroutesystemandparatransitprogram.

SIGNIFICANT BUDGET CHANGES

InFY2021-22,one-timegrantsforKCAT($500,000)andCDBG($607,000)alongwithcorrespondingexpensesmovedtothegrant funds:KCATtoGrantFund015andCBDGtotheCDBGFund,008.ThoseexpensesarereflectedinFY2022-23proposedbudgetinthe Transportationorgkey.

Total Full Time Equivalent Positions

Community Development

Historic Preservation

TheHistoricPreservationDivisionassistsincultivatingdiverseandsustainableplacesbyencouragingcommunity-widepreservationof ourirreplaceable,historicbuiltandnaturalenvironmentsthroughproactivepreservationplanning,publicengagement,and reinvestmentintraditionalbuildingstock.

MISSION ACCOMPLISHMENTS

-Continuedpublicoutreach/educationwithfreeautumnarchitecturalwalkingtoursinSeptember,October,andNovember,2021.

-Hostedaseriesofin-personeventscelebratingNationalHistoricPreservationMonth,May2022.

-Updatedthepreservationwebpage.

-UpdatedtheCityCodetobringitintocompliancewithfederalregulations.

Total Full Time Equivalent Positions

Community Development Building Inspections

TheBuildingInspectionsDivisionenhancesthequalityoflifeinIndependencebyensuringthatbuildingsareconstructed,utilized,and maintainedinamannerthatreducestherisktopublichealth,whileensuringthesafety,welfare,andtrustofcitizens,business owners,andvisitorsinallelementsofconstructionthroughouttheCity.

ACCOMPLISHMENTS

-Demolished40%morestructuresthanpreviousyearandworkingtowarda50%increaseinthecomingfiscalyear.

-Gaineda40%increaseinresidentialrepairpermitsondangerousbuildings,mainlyduetotheVacantStructureProgram’s implementationandregistering.

-Increasedgainingcomplianceofdangerousbuildingstructuresto45%.

SIGNIFICANT BUDGET CHANGES

Salaryandbenefitchangetoaccountforstaffrealignment.

Community Development Regulated Industries

ThepurposeofRegulatedIndustriesistoissuelicensesandpermitstobusinessesandtoinspectsaidbusinessesforcompliancewith Cityordinancessothatsafe,healthyandlivableenvironmentsaremaintained.

ACCOMPLISHMENTS

- Revisedbusinesslicenseprocess.

-Updatedwebsiteandforms.

-MovedFoodHandlerclassesonline.

-RevisiontoAlcoholicBeverageCode.

-Implementednewsmallbusinessfeeandadjustedfoodtruckfees.

SIGNIFICANT BUDGET CHANGES

TheHealthInspectorpositionsandfoodhandlerpositionsweremovedfromthisCommunityDevelopmenttotheHealthandAnimal ServicesDepartment.

Community Development Grants

SIGNIFICANT BUDGET CHANGES

InFY2021-22,one-timegrantsusingCDBG-CVfunds($607,507)andCARESfunds($321,000),alongwithcorrespondingexpenses movedtothegrantfunds:COVTStoGrantFund015andCDBGtotheCDBGFund,008. ThoseexpensesarereflectedinFY2022-23 proposedbudgetintheTransportationorgkey.

Community Development

Community Development Block Grant (CBDG)

CommunityDevelopmentBlockGrant (008)

Total Full Time Equivalent Positions

CommunityDevelopmentBlockGrant (008)

MISSION

ThemissionoftheCommunityDevelopmentBlockGrant(CDBG)Programistoimprovethequalityoflifeoflow-andmoderateincomeresidentslivinginIndependencebyprovidingfortheavailability,affordability,andsustainabilityofsuitableliving environments,decenthousing,andeconomicopportunities.

ACCOMPLISHMENTS

-UpdatedCDBG/HOMEwebpagetobemoreuserfriendly

SIGNIFICANT BUDGET CHANGES

InFY2021-22,one-timegrantsusingCDBG-CVfunds($607,507)andCARESfunds($321,000),alongwithcorrespondingexpenses movedtothegrantfunds:COVTStoGrantFund015andCDBGtotheCDBGFund,008. ThoseexpensesarereflectedinFY2022-23 proposedbudgetintheTransportationorgkey.

Total Full Time Equivalent Positions

Community Development

HOME Grant

ThepurposeoftheHOMEInvestmentPartnershipsProgramistoimprovethequalityoflifeinIndependencebyaddressingtheunmet housingneedsofverylow,low,andmoderateincomepersons.

HealthandAnimalServices

Director:ChristinaHeinen

AnimalServices

AnimalShelter

Environmental Services HealthServices

Health and Animal Services

Health and Animal Services

DEPARTMENT MISSION

Ourmissionistoprotectandpromotehealthandsafetyandpreventdiseaseandinjuryfortheresidentsandvisitorsinour communitythroughavarietyofprogramsandservices.

SIGNIFICANT OPERATIONAL CHANGES

StooduptheHealthsideofthedepartmentduringapandemic

STRATEGIC PLAN CONNECTION

Customer-Focused:Improvecustomerservice:con nuetousesocialmediatoprovideresponsestocustomers/ci zens

FinanciallySustainable:Iden fyandcapturefundingfortheHealthDepartment

Quality:Identifystrategiestoimproveandexpandresources,suchasCrisisInterventionTeams,formentalhealthneeds

Quality:Enhancepublichealth

Quality:Improvecommunityoutreachandgoodnewsstories

Health and Animal Services Animal Services

Ourmissionistoprotectthesafetyandwelfareofpeopleandanimalsinourcommunitybypromotinganenvironmentofresponsible petownership.Basicanimalservices,suchasanimalcontrol,areprovidedthroughfundingfromtheHealthandRecreationlevy,and feesforservices.

-Animalservicesofficershandled4,695callsforservice

Health and Animal Services

Animal Shelter Use Tax

TotalFullTimeEquivalentPositions

Ourmissionistoprotectthesafetyandwelfareofpeopleandanimalsinourcommunitybypromotinganenvironmentofresponsible petownership.ThiscostcenterprovidesfortheoperationsoftheregionalanimalshelterthroughfundingfromthePropositionPuse tax.

MISSION ACCOMPLISHMENTS

-Maintainedno-killshelterstatuswithalive-releaserateof93.9%.

-ContinuedaTrap,Neuter,Release(TNR)programthatprocessed218cats

-IncreasedFacebookfollowersby6,194to7,271.

Health and Animal Services Environmental Services

Ourmissionistopromotegeneralhealthandwell-beingaswellasfosterhealthyandsafecommunities.Ourspecialistsstriveto incorporatenotjustpoliciesbutpracticestoreducehazardousenvironmentsinourcommunity.

MISSION ACCOMPLISHMENTS

- Performed 2,200 inspections of permitted establishments

Health and Animal Services Health Services

Ourmissionistoprotectthehealth,safety,andwelfareofourcommunitythroughtheuseofdiseasesurveillancesystems,community education,andmaintainingpartnershipsinourcommunity.

ACCOMPLISHMENTS

-Administeredover24,000vaccines,utilizingstaffandvolunteers

-Receivedover$1millioningrantstosupportthedepartment

SIGNIFICANTBUDGETCHANGES

-$300,000inremainingARPAfundsallocationapprovedasabudgetpackage

Parks, Recreation, and Tourism

Parks, Recreation, and Tourism

Full-Time Equivalent Employees*

DEPARTMENT MISSION

ThemissionofParks,RecreationandTourismistoprovidequalityleisure,recreational,andeducationalopportunitiesforvisitorsto andresidentsofIndependence.

SIGNIFICANT OPERATIONAL CHANGES

NewdirectornamedinOctober2021

Combinedpart-time&seasonalpositionsintofull-timepositionstoimprovecustomerservice

FullyimplementingROWmaintenanceprogram

Streamlinedbudgetcostcenterstomoreaccuratelyreflecttruecostsofoperations

Returningtofullschedule,pre-Covidoperationsatrecreationcenters,NFTM&historicsites

STRATEGIC PLAN CONNECTION

TheDepartmentimprovesqualityoflifeforresidentsandvisitorsthroughinnovativeuseoffacilities,parksandgreenspaces, andintentionallyplannedactivities,programs,toursandhistoricaleducation,allsuitableforvaryinginterestsandage groups.

Departmentstaffimprovescustomerexperiencesandservicethroughtrendanalyses,timelyresponsestorequestsand concerns,routineinspectionsofplaygroundequipmentandotheramenities,regularmowingandmaintenanceschedules, andplannedfuturerenovationandreplacementofdisplays,equipmentandfacilitiestomaintainawelcomingandattractive destinationforvisitors.

Parks, Recreation, and Tourism Administration

Total Full Time Equivalent Positions

AdministrationoverseesthevariousdivisionswithinthedepartmenttopromotetheCityasaqualityplacetovisitand residebyprovidingqualityhistoricsites,parks,recreationfacilities,tourpackages,andvarioustypesofprogramsand events.

ACCOMPLISHMENTS

NewdirectorwasnamedinOctober2021. Promoted2manager-levelpositionstoassistantdirectorlevelandeliminatedbothmanagerlevelpositions

SIGNIFICANT BUDGET CHANGES

Combinedpersonnelchargespreviouslysplitamongorgsinto1orgforeffiencyandaccuratereporting

ConsolidatedallERPInterfundchargesforthedepartmentintothisadministrativeorg

AddedFiscalAdministratortoanalyzerevenuesandexpensesandassistwithbudgetingofdeptfunds

Parks, Recreation, and Tourism

Park Maintenance Administration

Total Full Time Equivalent Positions

MISSION

Thisdivisionrunsdailyparkmaintenanceoperationsbyschedulingworkprojects,purchasingmaterials,implementing repairs,andrespondingtoinquiriesfromthepublicandotherCity-affiliateddepartments.

Parks, Recreation, and Tourism

Parks and Grounds Maintenance

Total Full Time Equivalent Positions

MISSION

TheTurfandFacilitiesDivisionisresponsiblefordailyparkmaintenanceoperationsincludingthecleaningandmaintenance ofpicnicsheltersandparkrestroomfacilities,athleticfieldsandlandscapebedmaintenance,snowremoval,andmowing andtrimminginallCityparksandrecreationfacilities.

ACCOMPLISHMENTS

Pruned400+treesthroughouttheparksystem

ClearedbrushandtrimmedtreesaroundDickinsonLakesoitisnowfullyaccessibleforfishing InstallednewfenceatFairmountdogpark

SIGNIFICANT BUDGET CHANGES

Moved7PRTMaintenanceWorkerIIpositionsto6049

Combinedvacantseasonalpositionsinto2newfull-timepositions

Parks, Recreation, and Tourism Cemetary Maintenance

Total Full Time Equivalent Positions

TheCemeteryMaintenanceDivisionisresponsiblefordailymaintenanceoperationsatWoodlawnCemetery,including: routineturfandlandscapemaintenance,coordinatingfinalarrangementneedsandinternments,andprovidingaccurate facilityrecordsforpublicviewing.

MISSION ACCOMPLISHMENTS

ParticipatedinWreathsacrossAmerica-decorated63headstones Straightenedorre-setnearly100headstones

Continuousoperation-averaging100burials/year

Parks, Recreation, and Tourism Recreation / Facility Administration

Total Full Time Equivalent Positions

SIGNIFICANT BUDGET CHANGES

BeingconsolidatedwithParksAdministration(6071)inFY2022-23.

Parks, Recreation, and Tourism

Senior Adult Services

Total Full Time Equivalent Positions

SIGNIFICANT BUDGET CHANGES

BeingconsolidatedwithPalmerSeniorAdultCenter(6043)inFY2022-23.

Parks, Recreation, and Tourism Roger T. Sermon Community Center

Total Full Time Equivalent Positions

SIGNIFICANT BUDGET CHANGES

BeingconsolidatedwithSermonCenter(6048)inFY2022-23.

Parks, Recreation, and Tourism George Owens Nature Park

Total Full Time Equivalent Positions

MISSION

GeorgeOwensNatureParkstrivestopromote,educateandencouragealoveandcuriosityofnaturewithallindividuals, families,andorganizationsbycreatingawelcomingandsafeenvironmenttoexplorenature. Thiswillbeaccomplished throughavarietyofgroupandself-learningexplorationactivitiesthroughouttheparkandtheCityofIndependence

ACCOMPLISHMENTS

CompletedPhase1hikingtrailenhancementswithinstallationofnewbenches,improvedtrailsignage,bridgerepair, installednewbridgeoverstreamcrossing,clearedandmulchedLookOutTrail.

ResumedoutdoorprogramswithCovidguidelines-HummingbirdFestival,Family FishingDay,DragonflyDays,etc. Newsnakeandsalamanderexhibits,andenhancedchildrens'areaactivitiesatDeWittCenter

SIGNIFICANT BUDGET CHANGES

Added1full-timePRTMaintenanceWorkerIIpositiontoreducecontractorexpense

Movedpersonnelchargesfrom6044into6078

Parks, Recreation, and Tourism Wellness

Total Full Time Equivalent Positions

SIGNIFICANT BUDGET CHANGES

BeingconsolidatedwithSermonCenter(6048)andProgramasandEvents(6044)inFY2022-23.

Parks, Recreation, and Tourism Park Facilities Maintenance & Security

Total Full Time Equivalent Positions

Thisdivisionoverseesandmanagesparkrevitalization,maintenance,andcapitalimprovementprojectsplannedforthe City'sparksystemmadepossiblethroughtheParksandRecreationSalesTax.

MISSION ACCOMPLISHMENTS

Cleanedup31unhousedcamps

RepairedbothfallsatWaterfallPark

Cutdown,relocatedanddecorated4treesforMayor'sChristmaslightingdisplay

RepairedroofandskylightatPalmerSeniorCenter

SIGNIFICANT BUDGET CHANGES

Movedpersonnelchargesfor10PRTMaintenanceWorkerIIpositionsintootherorgstomoreaccuratelyreflectcosts

Parks, Recreation, and Tourism Truman Memorial Building

Total Full Time Equivalent Positions

ThemissionofthisdivisionistoprovideongoingoperationoftheCity'shistoricTrumanMemorialBuilding,whichservesas acommunityassetcapableofhostingavarietyofdifferentfunctions.

MISSION ACCOMPLISHMENTS

Combinedvacantpart-timepositionsintonewfull-timefrontdeskpositionforimprovedcustomerservices

FilledvacantRecreationCoordinatorposition

Increasedfacilitysecuritybyaddingadditionalcamerasonexteriorofbuilding

CompletedmajorHVACupgradestofacility

SIGNIFICANT BUDGET CHANGES

MovedpersonnelchargesforRecreationCoordinatorintothisorgfrom6046

Parks, Recreation, and Tourism

Palmer Senior Adult Center

Total Full Time Equivalent Positions

MISSION

ThePalmerCenterencouragesthewell-beingofolderadultsinIndependencebyprovidingdiversesenioradultprograms andservicesincludingadailymealprogram,fitnessopportunities,educationclasses,recreationalprograms,andawide varietyofsocialneeds.

ACCOMPLISHMENTS

ResumeddailylunchprogramonJuly6thfollowingCovidclosure,servingnearly900hotmealseachmonth. ImplementedhomedeliveryoffrozenmealsduringCovidandhavecontinuedthisprogramwith3routes,averaging deliveryofjustover1000mealseachmonth.

HeldSenior'sChristmasCelebrationwith159ticketssold.

Resumeddaytripsandin-personclassesandactivities

SIGNIFICANT BUDGET CHANGES

Combinedallpersonnelchargesfrom6076intothisorg

Combinedallgrantfundingintothisorg

Parks, Recreation, and Tourism Programs and Events

Total Full Time Equivalent Positions

ThemissionofFamilyProgramsandEventsistodevelopprograms,specialeventsandactivitiesthroughoutthePark system,publicgroundsandthroughcommunityparnershipsthathelpallindividualsandfamiliescreatepositivememories; givingspecialattentiontothedevelopmentofyouthandfamilyprograms,outdoorprogramsandspecialevents.

ACCOMPLISHMENTS

OfferednewandbroughtbackexistingprogramswithCovidguidlines-EnchantedForest,WinterSolsticeTorch-LitHike& GingerbreadHouseLane,PopsiclesinthePark,MoonlightMovieswithISA,HolidaySquareLighting,etc.

PartneredwithNationalParkService,Indep.SquareAssoc.,trailorganizations,andotherdepartmentstoconduct2021 AmericanSolarCarChallengethathighlightedtheSantaFeTrailandtheCityasanhistorictrailcenter.

PartneredwithFireDept.totrainstaffinfireextinguisherandCPR/AEDuse

SIGNIFICANT BUDGET CHANGES

Movedpersonnelchargestoorg6078

Parks, Recreation, and Tourism

Adventure Oasis Water Park

Total Full Time Equivalent Positions

Thisdivisionservestoprovideongoingmanagement,support,andsupervisionoftheAdventureOasisWaterPark,spray grounds,anddevelopmentofaquatics-orientedprograms,activities,andevents.

ACCOMPLISHMENTS

Re-openedwaterparkandsplashpadsfollowingCovidguidelines

Repaired1waterslideatAO

SIGNIFICANT BUDGET CHANGES

Movedpersonnelchargesfor1supervisorintothisorg

Parks, Recreation, and Tourism

Athletic Fields and Courts

Total Full Time Equivalent Positions

MISSION ACCOMPLISHMENTS

ThemissionofSportsAdministrationistosupportandfundyear-roundsportsprogramsforIndependenceresidentsofall agesandabilitiesatmultipleindoorandoutdoorfacilities.

IAC-Repairedbrokenlights&wiring,rebuilt2pitcher'smounds,replacedvandalizedbleachers,re-hungdamageddugout MillCreek-Removedpermanentpitcher'smoundfromfield1

CryslerStadium-Replacedbullpenbackstopmats

SIGNIFICANT BUDGET CHANGES

MovedRecreationCoordinatorpersonnelchargestoorg6042

Parks, Recreation, and Tourism Uptown Market

Total Full Time Equivalent Positions

ThemissionoftheIndependenceUptownMarketistoprovideamodern,unique,andversatileadditiontothelistof communityassetscapableofhostingavarietyofdifferentfunctionsincludingFarmersandCraftersMarkets,specialevents, recreationandfitnessprograms,andprivategrouprentals.

ACCOMPLISHMENTS

Resumedin-personprogramsandeventsfollowingCovidguidelines-FarmersMarkets&WinterFarmersMarket,Mayor's PrayerBreakfast,HolidayX-Press,facilityrentals,etc.

SIGNIFICANT BUDGET CHANGES

MovedpersonnelchargesforRecreationCoordinatorandCenterAttendantstothisorgformoreaccuratereporting

Parks, Recreation, and Tourism

Sermon Center

Total Full Time Equivalent Positions

MISSION

ThemissionoftheRogerT.SermonCommunityCenteristoprovideanaffordableandmodernrentaloptionforavarietyof servicesincludinghealthandphysicalfitnessopportunities,weddings,birthdayparties,andbusinessmeetings,andadvance culturalartsthroughcommunitytheatreperformances.

ACCOMPLISHMENTS

PartneredwithCSLforhotelvoucherprogramduringuseasWarmingSite

BestLittleArts&CraftsShowreturnedfromCovidclosurewithover100vendorsandnearly1000customers

All3theatregroupsresumedactivitiesfollowingCovidclosure

Allfitnessclassesreturnedtofullcapacity,added3newclasses,andaddedadditionalsessionstoexistingclasses

Combinedvacantpart-timepositionsinto2newfull-timefrontdeskpositionsforimprovedcustomerservices

SIGNIFICANT BUDGET CHANGES

Combinedpersonnelchargesfrom6077intothisorgformoreaccuratereporting

Parks, Recreation, and Tourism

Parks & Grounds Maintenance

Total Full Time Equivalent Positions

MISSION ACCOMPLISHMENTS

ThemissionofParksandGroundsMaintenance-PSTistomow,maintainandlandscapeCity-ownedproperty,including snowremoval,asfundedbytheParkImprovementSalesTax.

NeworgforFY2022-23

SIGNIFICANT BUDGET CHANGES

Includespersonnelchargesandoperatingexpensesfor8MaintenanceWorkerIIpositionsand1supervisor

Parks, Recreation, and Tourism Non-Departmental

Parks, Recreation, and Tourism Tourism Marketing & Promotions

Total Full Time Equivalent Positions

MISSION

TourismAdministrationoverseesadministrative,marketing,andhistoricpreservationactivitiesassociatedwiththeTourism Divisionofthedepartment.

SIGNIFICANT BUDGET CHANGES

Holding1positionvacanttoallocateadditionalfundsforhistoricsitemaintenanceprojects

Movedpartialpersonnelallocationsfor4positionsinto6071

Parks, Recreation, and Tourism Museum Operations

Total Full Time Equivalent Positions

ThemissionoftheNationalFrontierTrailsMuseumistoserveboththelocalcommunityandvisitorstoIndependenceby operatingahistoricmuseumfeaturingthewestwardexpansionoftheUnitedStatesandtheroleIndependenceplayedin thatdevelopment.

MISSION ACCOMPLISHMENTS

ReopenedMuseumtopartialoperationsfollowingCovid-19closure

ParticipatedinMissouri'sBicentennialCelebration

CompletedRecTracsoftwareupgradeandinstallationofnewcreditcardreaders

Upgradedfacilitycomputersandwi-fi

SIGNIFICANT BUDGET CHANGES

Addedpersonnelchargesfor6full-timeand5part-timepositions

Parks, Recreation, and Tourism

Historic Sites

Total Full Time Equivalent Positions

MISSION

TheHistoricSitesMaintenancedivisionisresponsiblefordailymaintenanceoperations,includingmowingandtrimming, landscapebedcare,snowremoval,litteranddebrisremoval,holidaydecorating,andbasicrepairsforallCity-owned historicproperties.

ACCOMPLISHMENTS

VaileMansion-Replacedwindowsandrepairednorthporch,sidewalkreplacementbeginsinJune Bingham-WaggonerEstate-Repaired2ndfloorwoodrot,parkinglotasphaltrepaired Re-openedforpublictoursfollowingCovid-mandatedclosures

SIGNIFICANT BUDGET CHANGES

Combinedvacantpart-timeandseasonalpositionstoadd1additionalfull-timeMaintenanceWorkerIIposition

Parks, Recreation, and Tourism

Tourism Sales & Services

Total Full Time Equivalent Positions

VisitorServicesandPromotionsisresponsibleforthedailyoperationsoftheVisitorExperienceCenter,directlyand indirectlysoliciting,securing,andsupportinggrouptours,events,conferences,etc.,andtrainingoftourism-related volunteers.

ACCOMPLISHMENTS

On-goingpromotionandmarketingofattractionsastheyreturntopre-Covidoperations

SIGNIFICANT BUDGET CHANGES

AddedanadditionalMultimediaCoordinatortodesignannualVisitorGuidein-housetoreducecosts

Parks, Recreation, and Tourism Right of Way Maintenance

Total Full Time Equivalent Positions

ThemissionofRight-of-WayMaintenanceistoprovidelandscapingandgroundsmaintenanceforCity-ownedpropertyand City-maintainedright-of-way.

ACCOMPLISHMENTS

UpdatedmowingmapsinCityworksformoreefficientroutes

Improvedappearanceofmajorcorridors

Moreresponsivecustomerservice

SIGNIFICANT BUDGET CHANGES

Operatingexpensesincreasedduetoadditionofa2ndtruckfortransportingmowersandequipment

Reducedprofessionalservicesduetoanadditionalmaintenanceworker

Increaseininternalservices

Parks, Recreation, and Tourism Grants

Total Full Time Equivalent Positions Nolongerinuse.

SIGNIFICANT BUDGET CHANGES

Parks, Recreation, and Tourism Capital Projects

Parks, Recreation, and Tourism Capital Projects

Parks, Recreation, and Tourism Debt

Director:BryanKidney

Finance and Administration

*FY 22 headcount does not include positions previously allocated to other city departments.

Finance and Administration

DEPARTMENT MISSION

The mission of Finance & Administration is to provide leadership and direction for the City's internal operations and responsibilities so that all assets of the City are protected while providing effective and efficient support.

SIGNIFICANT OPERATIONAL CHANGES

- Proposed internal service fund model for better transparency

- Transitioned fully to outsourced based legal support

- Realignment of staffing to support network functions, applications, and cyber security

- Reorganized finance operations/reporting to provide better direct support citywide

- Added in-house retiree generealist to procide direct retiree support

STRATEGIC PLAN CONNECTION

Customer Focused: Continually update tools to better provide customer service

-Implement processes to better track and respond to citizen calls for service

Financially Sustainable: Full implementation of financial applications

-Putting tools directly into decision makers hands

-Adding transparency for governing body and citizens

-Creating long range financial forecasts

Finance and Administration Administration

The mission of Finance Administration is to provide leadership and direction for the City's financial duties and responsibilities so that all financial assets of the City are protected.

PROGRAM MISSION ACCOMPLISHMENTS

- Debt refinancing - WPC, Events Center, Crackerneck Creek, IPL

- Cash resiliency model implemented for utilities

- Achieved City's budget award which City had not received in 4+ years

- Assisted in transfer of fleet management to enterprise program

- Centralized Grant reporting

- Updated indirect costing method to a transparent process

Finance and Administration Accounting

*FY 22 headcount does not include positions previously allocated to other city departments.

MISSION ACCOMPLISHMENTS

The mission of Accounting is to maintain the accounting records for all of the City's operations and component units so that the records meet all governmental accounting standards and the annual independent audit is completed.

- Successful implementation of Munis CAFR (ACFR) builder​.

- Significant improvements to audit process.

- Received ACFR award

- Transitioned to Munis annual financial reports which resulted in zero reportable condition on internal audit

- Implemented Open Finance transparency program

SIGNIFICANT BUDGET CHANGES

- Moved budgeted professional services to Treasury and Debt org

Finance and Administration

Treasury and Debt Management

Total Full Time Equivalent Positions

The mission of Treasury and Debt is to ensure excellence in the management of its banking, investing, and financing services and the administration of unclaimed property.

SIGNIFICANT BUDGET CHANGES

- New department that absorbed FTE and budget from IPL Utilty Accountant

Finance

and Administration Copy and Mailing Center

Finance and Administration Procurement

Total Full Time Equivalent Positions

The mission of Finance Operations is to work collaboratively across the organization to ensure operations and core functions are performed according to best practices to the highest standards of customer service, accountability and efficiency.

SIGNIFICANT BUDGET CHANGES

- Absorbed FTE and budget from Copy Center org key in FY 2022-23.

- Reorganization of Procurement to Finance Operations which includes absorbing Contract and Bid Administratator from IPL and A/R Specialist

Finance and Administration

Human Resources

Total Full Time Equivalent Positions

The mission of Human Resources is to assist the City of Independence in meeting the needs of its citizens and achieving the strategic goals of City Council by recruiting, selecting, developing, motivating and retaining a well-trained, professional City staff, responsive to the customer/citizen.

ACCOMPLISHMENTS

- Successfully transitioned to a new brokerage service

- Expanded Wellness services to holistic approach to include mental and financial wellness

- Re-established Human Resources/Personnel Board

- Moved to paperless applications

- Successfullly negotiated five of the seven labor contracts

- Implemented a 401a program for those contracts which eliminated sick leave payout

SIGNIFICANT BUDGET CHANGES

- Added an additional HR Generalist position, specifically dedicated to supporting the City of Independence retirees

Finance and Administration Law

To conduct and carry on all civil suits, actions, and proceedings; draft or review proposed City ordinances and amendments; and, prepare or officially approve as to form all contracts, deeds, bonds, and other documents.

ACCOMPLISHMENTS

- Outsourced to high level law service

Finance and Administration Technology Services

*FY 22 headcount does not include positions previously allocated to other city departments.

The mission of Technology Services is to provide information technology solutions within a secure and reliable environment and support City departments in delivering quality services to the community.

ACCOMPLISHMENTS

- Data Center Replacement

- Wi-Fi Replacement

- Acceptable Use Policy Development

- Major upgrade of RecTrac

- Public Safety System (new World) Upgrade - Software and Servers

- 2021 Digital Cities Survey Winner

- Cyber Security Tool Implementation

- Staff invited to present at the 2022 ESRI National Conference

SIGNIFICANT BUDGET CHANGES

- Additional resources for Cyber Security Engineer

- Centrally managing hardware and software purchases for all departments. Previously this was direct billed to departments.

Finance and Administration

Voice and Data Systems

Total Full Time Equivalent Positions

The mission of Voice and Data Systems is to maintain the telephone trunk system for land line telephones, radios, and to provide internet connectivity to City Departments so that modern communication can exist.

SIGNIFICANT BUDGET CHANGES

- Migrating from legacy telephone system to a modern unified communication system

- Motorola maintenance

Finance

and Administration Enterprise Resource Planning & GIS

Provide innovative GIS-centric solutions within a secure and reliable environment in order to support City departments in delivering quality services to the community.

ACCOMPLISHMENTS

-Cityworks Upgrade

- Cityworks/ Back to Basics Alignment (automoated routing, survey, reports)

SIGNIFICANT BUDGET CHANGES

- Update position titles to match work being performed and add an IT Supervisor position

Finance and Administration

Workers' Compensation (092)

Internal Service Funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other governmental units on a cost-reimbursed basis. This fund is used to account for the costs of the City's self-insured Worker's Compensation claims and administration plan. Workers' Compensation is part of Finance and Administration.

ACCOMPLISHMENTS

-Reduced Worker's Compensation reserve by millions

-Successfully kept Worker's Compensation excessive coverage at $1.5 million

Finance and Administration

Risk Management (093)

Internal Service Funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other governmental units on a cost-reimbursed basis. The mission of Risk Management is to manage the insurance and programs that safeguard the City's financial, human resource, and capital assets. Risk Management is part of Finance and Administration.

ACCOMPLISHMENTS

- Settled several large claims against City

SIGNIFICANT BUDGET CHANGES

- Achieved lower renewal costs on property insurance by splitting utility and non-utility coverages.

CollectionSystem

Maintenance

MunicipalServices

Director:LisaReynolds

CentralGarage

StormWater

Maintenance

Environmental Services

StormWaterPermit

Compliance

Facilities

Management

Engineering

SanitarySewer

Treatment

StreetMaintenance

Full-Time Equivalent Employees*

Municipal Services

*In FY 2021-22, FTE was restated to include temporary, intern, and non-departmental positions.

Municipal Services

DEPARTMENT MISSION

The mission of the Municipal Service Department is to provide quality, reliable, and responsive public services for the Independence community. The Department must proactively and reactively maintain City infrastructure such as streets, facilities, sanitary sewer, stormwater mitigation, and wastewater treatment. Additionally, the Department is dedicated to public health and environmental protection through the enforcement of local, state, and federal laws. Ensuring a motivated and professional staff is essential to the success of the Department.

SIGNIFICANT OPERATIONAL CHANGES

Transitioned to the Enterprise lease program for a large portion of the City fleet

Began proactive debris pickup activities with contractor (ARPA funds)

Impemented new street sweeping program focusing on both water quality and beautification

STRATEGIC PLAN CONNECTION

Goal: Improve customer Service and communication

Transitioning to a single department phone number to field calls for all divisions to enhance the customer experience by decreasing the number of transfers required to put them in contact wiht the right person

Goal: Ensure City finances are stable and sustainable

Transitioned to the Enterprise lease program for a large portion of the City fleet

Planning next cost of service study

Working to implement equipment replacecement accounts to control cost and manage budget impact of large projects

Goal: Achieve livability, choice, access, health, and safety through a quality built environment

Design and construct projects that enhance major corridors and provide alternative modes of transportation

Work with On a Roll committee to implement recommendations

Implement pavement preventative maintenance program to help improve road condition

Use data to determine streets with greatest need for overlay

Improve street lighting and sidewalks in priority locations

Ensure Complete Streets policy is implemented during all new construction and renovation

Evaluate space and maintenance needs for city buildings and develop a long-term strategy for needed improvements

Work with contractor and staff to remove large debris from the ROW

Total Full Time Equivalent Positions

Municipal Services Administration

TThe Administration Division is responsible for the supervision and administration of the Public Works division, including support and response to the City Manager and City Council.

Municipal Services Engineering

Total Full Time Equivalent Positions

The Engineering Division provides public works services through the following work elements: plan review, design, investigations, studies, contract specifications, inspections, permits and traffic engineering, land acquisition for public improvements, and tracking project reimbursements on construction projects.

Total Full Time Equivalent Positions

Municipal Services Facilities Maintenance

The Facilities Management Division is responsible for maintenance and repair of existing City facilities as well as the design and construction management of new construction and remodeling projects to provide a safe and comfortable environment for City employees and citizens.

Total Full Time Equivalent Positions

Municipal Services Street Maintenance

MISSION

Street Maintenance is responsible for maintaining 575 miles of City streets and 38 bridge structures, as well as the coordination of the Drop-Off Depot events.

ACCOMPLISHMENTS

Implement new street sweeping program

SIGNIFICANT BUDGET CHANGES

Added a tack oil trailer to provide better response to required street patches/repair work

Municipal Services

Storm Water Operations & Maintenance

Total Full Time Equivalent Positions

MISSION

The mission of the Storm Water Program is to maintain the City's storm water system to the standards of the Missouri Department of Natural Resources so that the MS4 operating permit is granted to the City.

SIGNIFICANT BUDGET CHANGES

Added 2.0 FTE's to deal with the ever-increasing number of required system repairs

Municipal Services

Central Garage (Internal Service Fund)

Total Full Time Equivalent Positions

Internal Service Funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other governmental units on a cost-reimbursed basis. This fund is used to account for costs of maintenance of the City's fleet of vehicles and mobile equipment and related charges to other departments.

Muncipal Services Sanitary Sewer

*In FY 2021-22, FTE was restated to include temporary, intern, and non-departmental positions.

DEPARTMENT MISSION

Sanitary Sewer, formally known as Water Pollution Control, is part of Municipal Services, and is responsible for the maintenance and enforcement of the City's water pollution control policies and regulations.

Muncipal Services Sanitary Sewer Administration

Total Full Time Equivalent Positions

MISSION

The mission of the Administration program is to provide leadership and back office support for the development, maintenance and enforcement of the City's water pollution control policies and regulations.

Muncipal Services Sanitary Sewer Facilities

Total Full Time Equivalent Positions

The mission of the Facilities division is to ensure reliable operation of wastewater collection and treatment systems through preventative and predictive maintenance practices.

Muncipal Services Sanitary Sewer Treatment Facilities

Total Full Time Equivalent Positions

The mission of the Treatment Facilities program is to operate and maintain the Rock Creek Wastewater Treatment Plan and thirteen pumping stations throughout the City so that wastewater meets all National Pollutant Discharge Elimination System permit limits

Muncipal Services Sanitary Sewer Collection System Maintenance

Total Full Time Equivalent Positions

The mission of Collection System Maintenance is to maintain over 614 miles of sanitary sewer pipe and over 14,720 manholes to a level that minimizes the number and frequency of overflows and backups.

SIGNIFICANT BUDGET CHANGES

Added 2 FTE's dedicated to the construction crew

Muncipal Services Sanitary Sewer Environmental Services

Total Full Time Equivalent Positions

The mission of the Environmental Services program is to inspect, sample and analyze industrial sewage discharges to determine compliance with National Pretreatment regulations.

Muncipal Services Sanitary Sewer Inter-Jurisdictional Agencies

Total Full Time Equivalent Positions

MISSION SIGNIFICANT BUDGET CHANGES

The mission of the Inter-Jurisdictional program is to provide administrative support for cooperative sewer services within the contiguous watersheds of adjoining municipalities and the Little Blue Valley Sewer District.

Muncipal Services Sanitary Sewer Non-Departmental

Provides funding for department-wide activities not attributable to one single sewer program.

Capital Projects for FY 2022-23

Municipal Services Capital Projects

Municipal Services Debt

Municipal Services Finance& Administration

Public Utilities

Health& Animal Services

Community Development

Parks, Recreation& Tourism

Police

OfficeoftheCityManager

CityManager

ZachWalker

DeputyCityManager

AdamNorris

Full-Time Equivalent Employees*

Office of the City Manager

DEPARTMENT MISSION

The City Manager is the Chief Administrative Officer of the City government, exercising direction over all municipal operations. The Office of the City Manager is comprised of the City Manager and Public Information Officer departments.

Office of the City Manager City Manager

Total Full Time Equivalent Positions*

PROGRAM MISSION ACCOMPLISHMENTS

The mission of the City Manager is to serve as the Chief Administrative Officer of the City government so that Mayor and City Councildirected policies are implemented and city services are delivered efficiently and effectively.

The City Manager’s Office has begun the initial implementation of the City's Values Program. Staff has been actively working together to define what our principles and guiding lights will be. The City Manager's Office has been actively working with staff to designate ARPA funds to different projects, including the Police pay plan. We have continued to sustain City services, programs, and quality response in our second year of a global pandemic.

* Excludes headcount that is allocated to other departments.

Office of the City Manager

Public Information Office

Total Full Time Equivalent Positions*

To tell the many stories of Independence and engage our community while guided by the City’s strategic plan.

ACCOMPLISHMENTS

In the 2021-22 Fiscal Year we expanded our team to include the Public Education and Communication Outreach Coordinator, as well as seeing the full impact of the Digital Content Specialist. With these two positions we continue to grow and expand the content, materials, and videos produced for the city further improving our engagement with citizens.

SIGNIFICANT BUDGET CHANGES

This year's budget focuses on staff environment, training, and performance. Budget packages include equipment, training, and computer replacement to ensure Communication's staff have the equipment, resources, and training they need to serve the Citizens of Independence.

* Excludes headcount that is allocated to other departments.

Offices of the Mayor and City Council

Full-Time Equivalent Employees

DEPARTMENT MISSION

Process,record,andreportalltransactionsinatimelyandaccuratemannerusingsoundbusinesspracticesandmethods.In performingourmission,wewillmaintainawelltrainedstaffandutilizethetoolsprovidedbytheCitytotheirgreatestadvantage.

Offices of the Mayor and City Council Office of the Mayor

ThemissionoftheMayoristoserveasthepresidingofficeroftheCityCouncil,asprovidedbytheCityCharter.Asthepresiding officer,theMayorworkswithothermembersoftheCityCounciltoenactlegislationandmakeappointmentstovariousadvisory boardsandcommissions.

Offices of the Mayor and City Council City Council

ThemissionoftheCityCouncilistoenactlegislationthatprotectsthehealth,peace,property,andgeneralwelfareofthecitizens oftheCityofIndependence. TheCouncilconsistsoffourmemberselectedbythevotersoftheCouncilDistrict,andtwomembers electedat-large,orbyallIndependencevoters.

Offices of the Mayor and City Council City

Clerk

Total Full Time Equivalent Positions

SIGNIFICANT BUDGET CHANGES

ThenumberofrecordsrequestsprocessedandtrackedbytheCityClerk’sOfficehasincreasedexponentiallysincetheprocess changeinSeptember2021.

FY20/21:381

FY21/22(todate): 1,999

760oftheserequestsareacollaborativeeffortofprocessingtherequestsbyIPDandtrackingbytheCityClerk’sOffice.

ACCOMPLISHMENTS

Inworkingwithalldepartments,theCityClerk'sOfficehasstreamlinedtherecordsrequestprocess,andbecomemoreconsistent whenitcomestoopenrecordsrequests. OurcurrentprocessesaremorecloselyalignedwiththeMissouriSunshineLawandthe IndependenceCityCode.

Additionaltrackinghasbegunregardingdemographicinformationforboardsandcommissionsapplicationsandappointments,so thecitycanidentifyandrecognizethediversityamongofourvariousboardsandcommissions.

STRATEGIC PLAN CONNECTION

ConnectiontotheStrategicPlanisbeingCustomerFocused.Updatestotherecordsrequestprocesshasresultedinmoreeffective andefficientresponsestocitizens,andhascreatedasinglehubforobtainingpublicrecords.

ThemissionoftheCityClerkistomanageandrecordtheofficialproceedingsoftheCityofIndependencesothattheofficial businessoftheCityisdulyrecordedandmaintained.

Offices of the Mayor and City Council Management Analyst

Total Full Time Equivalent Positions

ThemissionoftheManagementAnalystprogramistosystematicallyandcontinuouslyexamineallworksoftheCityinorderto identifyopportunitiestoreducecosts,increaseprogramefficiency,improveprogrameffectiveness,andenhanceprofessionalism oftheadministrationoftheCity.

SIGNIFICANT BUDGET CHANGES

Themanagementanaylstsalaryhasestimatedsavingsduetoacurrentvacancy.Ifthepositionisfilledsooner,thebudgetwillbe allocatedatthattime.

EmergencyMedical Services

Fire Chief:DougShort

Emergency Preparedness

FireOperations

Trainingand Professional Development

FirePrevention

Fire

DEPARTMENT MISSION

The Independence Fire Department will meet the challenges of present and future community needs through pro-active leadership, dedication to our core values, provision of quality All-Hazard emergency services, and community risk-reduction strategies in an efficient and effective manner.

SIGNIFICANT OPERATIONAL CHANGES

After completion of a Community Risk Assessment and Standard of Cover, the Fire Department will establish a Master Plan for moving our department in forward direction to meet the needs and services of our City.

STRATEGIC PLAN CONNECTION

Providing the Master Plan will acheive the Goals and Objectives of the Independence Strategic plan in increasing perception of safety and improving public infrastructure and facilities.

Total Full Time Equivalent Positions

Fire Administration

The Administration Division is responsible for the overall management of the department, and ensures that strategic goals and objectives meet the visions and mission of the department as a whole.

SIGNIFICANT BUDGET CHANGES

Retiree health insurance increased, and was consolidated to this org key for the General Fund portion of the department costs.

Fire Operations

The mission of the Fire Operations Division is to serve the emergent needs of the community with response to emergency medical calls, fires, explosions, bomb threats, vehicle accidents, homeland security terrorism, hazardous chemical spills, and other emergency calls.

ACCOMPLISHMENTS

- Change in response management to be proximity based

Fire Emergency Medical Services

The Emergency Medical Services (EMS) and Wellness Division is responsible for the training and operation of emergency medical services to ensure firefighters are able to provide basic and advanced life support measures to the citizens.

Total Full Time Equivalent Positions

Fire Prevention

The Fire Prevention Division provides for the safety of the residents through inspection of new businesses within the City, fire code enforcement, plan reviews, fire safety education, fire investigation, and the re-inspection of all violations found during company inspections.

Total Full Time Equivalent Positions

Fire Maintenance

The Maintenance Division manages the service, preventative maintenance, and replacement programs for all staff vehicles, fire apparatus, facilities, and equipment.

Fire Training and Professional Development

Total Full Time Equivalent Positions

MISSION

The Training/Professional Development Division provides training which promotes safe, effective, and efficient emergency response to the community.

Fire Emergency Preparedness

The Emergency Preparedness Division is responsible for support during times of disaster for all local, state, and federal departments across the spectrum of the emergency management functions, including preparedness, response, prevention, and recovery.

Fire Sales Tax Program

The purpose of this cost center is to budget and track expenditures of Fire Protection Sales Tax funds to ensure compliance with the stated goals of this initiative when passed by voters.

Continue to meet Capital Outlay and other needs, per the Sales Tax intent.

SIGNIFICANT BUDGET CHANGES

Next Fiscal year (22-23) will be increased to one-half percent sales tax and be used for Capital Outlay, CIP and Personnel.

PresidingJudge:GarryHelm

MunicipalCourt

MunicipalJudge

MunicipalCourt Administrator

The Municipal Court has jurisdiction of cases involving violation of City ordinances; establishes and collects all fines, court costs, and bond money; issues warrants, subpoenas, and orders of commitment; and provides other services as prescribed by the Charter of the City of Independence, Missouri and applicable State Statutes.

Police

Police

DEPARTMENT MISSION

The mission of the Independence Police Department is 1) to protect the life, individual liberty, and property of all people within the City of Independence; 2) to lower crime and disorder in the community; 3) to develop and maintain a positive relationship with members of the community; and 4) to foster a positive working environment for police employees.

SIGNIFICANT OPERATIONAL CHANGES

* Removed one Police Major position and added a Deputy Chief position for the Support Services Bureau

* Added a Community Services Sergeant position (funded by the Use Tax)

* Added a Cadet Coordinator in the Training Unit and an Internal Affairs Officer (Professional Standards) by moving existing vacant positions

* The Police Department instituted a retention bonus and hiring incentive this year to retain current officers and help attract more qualified applications. Additionally, a significant salary increase was negotiated for sworn personnel to make IPD more attractive to prospective applicants. These increases, plus an anticipated 4% increase in July 2022 for sworn personnel, can be seen in the increased personnel costs for FY 22/23.

STRATEGIC PLAN CONNECTION

The Police Department remains committed to finding ways to operate in the most efficient and effective manner. This will include a department-wide review and evaluation in FY 2022-23 to ensure we are structured to remain Customer Focused.

We will continue to be good stewards of the Police Department funds to find new and innovative ways to stretch budgeted dollars for maximum efficiency. This will ensure we remain Financial Sustainable.

At the heart of the Police Department's mission is public safety. We will continue to look at new and creative ways to combat crime and disorder in our city, while increasing the perception of safety for our citizens. This will ensure we remain a Quality Focused department, dedicated to the needs of the community we are proud to serve. FTE TABLE

Note: FY 2021/22 changed six sworn Police Officer positions to six civilian Cadets to create a pool of future Police Officer candidates. When 230 sworn positions become filled, the Police Department will need to change the civilian Cadet positions back to sworn, so we can reach the 236 sworn FTE positions that were made possible with the Use Tax.

Total Full Time Equivalent Positions

Police Chief of Police

The Office of the Chief of Police is responsible for the overall operation and administration of the department. Responsibilities include technology and fleet management, budget and accounting processes, inventories, professional standards, and recruitment.

Transferred a Police Officer position here to add a Professional Standards Officer position. This position will work to increase accountability, transparency, and expedite Internal Affairs investigations.

- Eliminated a Major position and added a Deputy Chief position to re-align the administration of the department.

SIGNIFICANT BUDGET CHANGES

- For FY 22/23, all Workers Compensation funding has been moved from individual cost centers to this cost center. This represents an increase of $1,037,000 for this line item alone.

- Retiree Health Insurance (5106) has increased $95,000 and Insurance & Bonds (5207) has increased $41,000.

- Professional Services (5226) and Other Services (5240) have increased due to significant increases in psychological services and damage claims, respectively.

Police Grants

The grants program includes federal and state grant programs to assist the Police Department in maintaining peace and order. The general fund portion of this program is the match needed to receive the grants or the funding gap between the actual cost of the program and the amount available from the grantor agency.

SIGNIFICANT BUDGET CHANGES

- The 4512 cost center was previously used for city subsidies of grant positions. These amounts are now budgeted within each position's home cost center, while the portion covered by grants remains in cost center 4550.

Total Full Time Equivalent Positions

Police Training

The mission of this unit is to coordinate all department training, including: mandated Police Officer Standards and Training (POST) certification, federal, state, and City requirements, and all external training activities. This unit is also responsible for the Field Training Officer (FTO) program.

ACCOMPLISHMENTS

- Through the use of the PoliceOne online training program, officers were able to obtain their mandated training hours during the COVID-19 pandemic.

SIGNIFICANT BUDGET CHANGES

Operating expenses increased primarily due to Central Garage (fleet maintenance, $93,000) and increased training budget ($15,000).

Total Full Time Equivalent Positions

Police Patrol

The mission of the Patrol division is to reduce crime and disorder by being the initial responder for all calls from citizens 24 hours per day, 365 days per year.

ACCOMPLISHMENTS

- Added a Report Writing room to the basement of headquarters to allow officers a place to complete reports, online training, and administrative tasks.

- Assigned the evening Mental Health Co-Responder to the report writing room. This allows her to triage calls for service while engaging with Patrol Officers.

- Added a Domestic Violence Co-Responder to assist with DV calls and conduct follow-up with victims. This was made possible through a COMBAT grant received by Hope House.

Total Full Time Equivalent Positions

Police Investigations

The Investigations division consists of the Criminal Investigations Unit, the Drug Enforcement Unit, and the Street Crimes Unit. This division is tasked with reactionary as well as proactive investigation of crimes, including homicides, assaults, domestic violence, drug offenses, and burglaries.

ACCOMPLISHMENTS

- Utilized Sales Tax funds to purchase new Genetec audio/video equipment for Investigations' interview rooms to remain consistent with the PD/City platform. Currently waiting on installation of equipment.

Total Full Time Equivalent Positions

Police Tactical Operations

The mission of the Tactical Operations division is to reduce crime and disorder by providing support, coordination, and proactive patrol in high-crime and/or violation areas through the Canine Unit, Special Weapons and Tactics Team (SWAT), and Explosive Ordnance Disposal (EOD) Team.

ACCOMPLISHMENTS

Purchased additional batteries and supplies for the department drones to allow for increased field operation (time in the air).

With assistance from government ARPA funds, IPD was able to purchase ballistic helmets for all sworn personnel and 30 sets of full riot gear for intial Mobile Field Force (MFF) deployment. MFF is the initial response to civil unrest or riot incidents. After seeing the riots in other jurisidictions, it was apparent that we needed to update our equipment and training in this area.

Police Special Enforcement

This Unit focuses on responding to traffic complaints and accidents, and enforcing traffic laws. Their duties include radar/laser operations, accident reconstruction, and DWI enforcement. This Unit also supports special events in the community.

ACCOMPLISHMENTS

- Regained Accredited Traffic Accident Reconstruction certification.

- Acquired mandatory subscription/updates for Crash Data Recorders (CDR) to aid in crash investigations.

- Renewed maintenance on FARO Crash Scene diagramming software.

Police S.T.E.P Program

MISSION

The mission and curriculum of the Students Transitioning Exceptionally Prepared (STEP) Program is to prevent or curtail drug, alcohol, and tobacco use amongst students, as well as proactively network with internal and external agencies to track registered sex offenders within the City boundaries and their proximity to schools and daycares.

ACCOMPLISHMENTS

-

Applied for and received continued grant funding from COMBAT to fully fund the two School Resource Officers assigned here.

- Officers taught four classes to ISD 5th and 8th graders.

- Officers will attend the annual state training conference.

SIGNIFICANT BUDGET CHANGES

- The two officers previously assigned here were veteran officers who both retired during FY 21/22.

Total Full Time Equivalent Positions

Police Community Services

The Community Services Unit provides citizens with the information and resources needed to improve their quality of life and sense of security. This is accomplished through community meetings, the Disorderly House Program, Homeless Outreach Program, public demonstrations, Volunteer in Police Services (VIP's), crime prevention and education programs, and the Crisis Intervention Team (CIT).

ACCOMPLISHMENTS

- Applied for and received continued grant funding from COMBAT for the S.T.E.P. program and to partially fund School Resource Officers in this cost center.

- Purchased supplies for community events (trunk-or-treat, ISD parade).

Added a Community Services Sergeant position to perform first line supervision within the unit (funded by the Use Tax).

Total Full Time Equivalent Positions

Police Crime Scene Unit

The Crime Scene Unit consists of investigators who are responsible for processing crime scenes to gather evidence and other data to support criminal charges. The Unit is also responsible for collecting video evidence from local businesses and residences. The collection and identification of evidence is utilized in the prosecution of criminal defendants, helping to reduce crime in the community.

ACCOMPLISHMENTS

- Utilized 2020 DOJ grant funds to purchase a LEICA 3D imaging scanner for diagramming crime scenes.

- Hired one CSI technician to fill a vacancy.

Two CSI technicians submitted applications for Level 1 Certification through the International Association of Identification (IAI).

Total Full Time Equivalent Positions

Police Detention Unit

The Detention Unit is responsible for processing and housing individuals arrested for violations of City Ordinances, State Statutes, and Federal laws. The unit houses prisoners on a short-term basis who are held for investigation of an alleged violation, awaiting arraignment, or until their bond is posted. Long-term prisoners are transferred and incarcerated at an outside facility.

Upgraded camera system to allow for prisoner accountability and monitoring and purchased a WiFi tablet with microphone. Both will also be used to administer the video arraignment process. Installed three padded de-escalation cells and purchased a new mobile restraint chair to help with combative prisoners, while reducing the risk of injury to personnel.

-

Added bunk beds to 6 holding cells to increase detention capacity.

- Utilized DOJ grant to purchase and install a Guardian Property & Evidence Packaging System to improve tracking and storage of property and evidence in the jail, as well as improve sanitation and reduce risk of spreading illnesses in the jail.

Total Full Time Equivalent Positions

Police Records Unit

The Records Unit provides customer service to the public by completing police reports, answering questions, and receiving and returning warrants, subpoenas, and other pertinent court and jail papers.

ACCOMPLISHMENTS

- Fingerprinted all agency personnel to become compliant with new State and Federal law requirements.

- Passed Missouri State Highway Patrol MULES audit with an "outstanding" rating.

- Implemented a new Watchguard Program (security officer licensing) through CityWorks.

- Reallocation of staff and duties was conducted to overcome unit vacancies.

Total Full Time Equivalent Positions

Police Communications Unit

The Communications Unit receives emergency and non-emergency telephone calls from the public and routes them to the appropriate responder: Fire, Police, or AMR.

ACCOMPLISHMENTS

- Continued efforts to fill Telecommunicator vacancies. Currently down to five vacancies.

- The unit successfully handled an increase of 24,500 phone calls compared to 2020.

- Response time improved to answering all 911 calls within 60 seconds.

- Received “Outstanding Performance in a Critical Incident” award from Mid America Regional Council (MARC).

- Received “Team of the Year” award from Missouri Public Service Communications Conference (MPSCC).

Police Sales Tax Program

This cost center serves to provide oversight and management of the revitalization and capital improvement projects planned for the City's Police Department, made possible through the adoption of a one-eighth cent sales tax.

ACCOMPLISHMENTS

- The Police Department completed the final year of a 5-year replacement plan to upgrade all portable radios. We are currently working on implementing the Regional AES encryption changeover of radios in June 2022.

- New audio/video recording equipment has been ordered for five (5) Interview Rooms. Equipment should arrive and be installed by fiscal year end.

- Three Hybrid Police Explorers were ordered this fiscal year. Due to manufacturing delays, it may be 2023 before they arrive. Once implemented, the department will be able to evaluate fuel and maintenance costs in comparison to the standard Police Explorers.

SIGNIFICANT BUDGET CHANGES

- There is a decrease to the overall amount budgeted for PST accounts in FY 2022/23 due to the changeover of portable radios now being complete, and the transfer of uniforms and equipment expenses for new hires to the Use Tax.

Police Sales Tax Program

Revenues generated from the Proposition P tax will hire certified and non certified police officer candidates.

- In November 2021, Independence voters approved the expansion of the Use Tax to include equipment. This allowed the department to utilize this Tax to not only hire sworn officers but fully train and equip them as well.

Six (6) Hybrid Police Explorers were ordered this fiscal year. Due to manufacturing delays, it may be 2023 before they arrive. Once implemented, the department will be able to evaluate fuel and maintenance costs in

Power&Light

Power and Light

Full-Time Equivalent Employees*

*In FY 2021-22, FTE was restated to include temporary, intern, and non-departmental positions.

Power and Light

DEPARTMENT MISSION

The mission of Power and Light is to provide reliable, safe and cost-effective electricity to the customers of Independence.

SIGNIFICANT OPERATIONAL CHANGES

Re-establishment of the Deputy Director position. Succession Planning continues to be problematic. Significant employee turnover, due to retirements and resignations, continues to be an issue. Supply chain issues continue to be significant in higher pricing and delays in receiving materials.

STRATEGIC PLAN CONNECTION

Customer Focused Goal:

Fostering More/Better Communications with Citizens in Additional Venues

Hosting Town Hall

Financially Sustainable Goal:

Negotiated 3-Year Union Agreement

Refinancing of Bonds for Cost Saving

Developing Options for Future Generation/Capacity Needs

Growth Goal:

Expanding Transmission and Distribution Capabilities to Support Growth on the East Side of Town

Quality Goal:

Assisting with Corridor Improvement Plans

Power and Light Administration

Total Full Time Equivalent Positions

The mission of Administration is to provide leadership of the Department to ensure reliable and environmentally-friendly electric service to the citizens of Independence at the lowest possible cost, consistent with sound business practices.

MISSION ACCOMPLISHMENTS

- Diamond Reliable Public Power Provider (RP3) designation from the American Public Power Association for providing reliable and safe electric service.

Developing options for future generation/capacity needs

- Negotiated 3-year union agreement

- Hosting town hall meeting

SIGNIFICANT BUDGET CHANGES

Re-establishment of the Deputy Director position.

Power and Light Finance and Accounting

Total Full Time Equivalent Positions

The mission of Finance and Accounting is to ensure all financial and statistical records of the utility are kept and reported in accordance with governmental best practices and regulations so that the results are transparent to rate payers.

MISSION ACCOMPLISHMENTS

- Refinancing of Bonds for Cost Savings.

SIGNIFICANT BUDGET CHANGES

- Contract and Bid Administrator position moved to city-wide Finance division.

Power and Light Communications

Total Full Time Equivalent Positions

Responsible for planning, engineering, administration, installation, and maintenance of IPL's internal communications, security, and fiber optic facilities. Areas of responsibility include: fiber optic systems, telephone systems, security cameras, traffic signals, mobile radio, wireless, microwave, SCADA/EMS, and Relay Protection communication links.

ACCOMPLISHMENTS

- Traffic signal replacement at Sterling & Winner after storm damage for SW & NE Signals

- Traffic controller upgrades to Econolite traffic controllers (12 locations)

- Fiber install & splicing in support of IPD's LPR project at 39th & Arrowhead & Main St. locations

- Substation K security camera installation project

- Traffic cabinet TS2 Swap at Little Blue Parkway and Valley View

- Traffic cabinet strike replacements - Truman & Noland, Blue Ridge & Westport Rd

- Upgrade school signals at Bryant Elementary with new poles & bases

- Fiber cable installs for Rock Creek and Bundschu Solar Farms

SIGNIFICANT BUDGET CHANGES

- Increase in Communication Services to provide City internet services ($25,000).

Power and Light Engineering

Total Full Time Equivalent Positions

The mission of Engineering is to design transmission, substation and distribution systems and manage construction projects so that the City's high voltage electrical power system maintains the excellent reliability.

MISSION ACCOMPLISHMENTS

- Rebuild of Substation K is scheduled to be completed by May of 2022

- Rebuild of the Substation E to Substation F 69kV line will be 2/3 complete by May of 2022 and totally complete by May of 2023

- The 2022 O&M budget is projected to be about 10% under budget

- Staff serves on the state board of Missouri Society of Professional Engineers

- Staff serves on the National Committee to prepare the Professional Engineers fundamental engineers examination

SIGNIFICANT BUDGET CHANGES

- O&M budget has been reduced by over 10% to assist in balancing the budget.

- Engineering's portion of the capital budget will be sensitive to the development of NorthPoint east side of town - when load develops, new transmission lines and a new substation will be required, causing higher capital budget expenditures.

Power and Light Environmental Health and Safety

Total Full Time Equivalent Positions

MISSION ACCOMPLISHMENTS

The mission of the Environmental Health & Safety Division is to ensure regulatory compliance through planning, auditing, training, reporting, and emergency response in order to minimize injuries, accidents and environmental impacts.

- Completed the Groundwater Sampling and Analysis Plan and 2 quarterly rounds of the permit-required long-term groundwater monitoring around the former CCR Impoundments at the Blue Valley Power Station.

- Secured Renewal of the National Pollutant Discharge and Elimination Permit for the Blue Valley Power Station from the Missouri Department of Natural Resources.

- Secured the Part 70 Air Permit Renewals for the six generating turbines at Substations H, I and J.

- Division serves on internal & external committees - COI Employee Engagement Committee, IPL Health & Safety Advisory Committee, IPL T&D Safety Committee & Edison Electric Institute's National Electric Highway Coalition

SIGNIFICANT BUDGET CHANGES

- Includes additional funds for the continued monitoring around the Blue Valley CCR Impoundments

- Includes additional funds to secure multiple environmental operating permits covering air, water and wastewater for the new

- Includes additional funds to expand the successful FR Clothing Account Program (Tyndale Program) to include Production & Utility Field Service personnel

Power and Light Meter Reading

Total Full Time Equivalent Positions

The mission of Meter Reading is to accurately read electric watt-hour and water consumption meters so that customers are billed correctly for their electricity consumption.

MISSION ACCOMPLISHMENTS

- Purchase of all new meter reading hand-help computers

- Hiring of a new Meter Reader Supervisor

SIGNIFICANT BUDGET CHANGES

- FTE includes 2.0 temporary meter readers

Power and Light Project Development

The mission of Production is to maintain and operate power production equipment so that electricity is generated safely, efficiently and reliably when called for by the Southwest Power Pool.

MISSION ACCOMPLISHMENTS

- Completed major repairs: H-6 rotor blade replacement and bearing oil leak; J-2 gear box rebuild.

- Met milestones in major repair of H-5 electrical fault, anticipate project completion scheduled early FY23.

SIGNIFICANT BUDGET CHANGES

No significant changes overall, however, worked to realign charges between accounts based on newly provided category descriptions. This caused some line items (such as professional services) to look larger in comparison to past budgets.

Power and Light Project Development

Total Full Time Equivalent Positions

SIGNIFICANT BUDGET CHANGES

The Project Development Division has been eliminated and all expenses disbursed to other divisions.

Power and Light Purchased Power

Total Full Time Equivalent Positions

MISSION

The mission of Purchased Power is to manage agreements - including the cost of energy, demand and transmission charges - with other utilities and the Southwest Power Pool so that electricity is acquired at the lowest cost.

Power and Light Security/NERC

Total Full Time Equivalent Positions

MISSION

The mission of Security/NERC is being responsible for managing compliance with North American Electric Reliability Corporation (NERC) Critical Infrastructure Protection (CIP) and Operations & Planning Reliability Standards. Provide Cyber Security oversight and internal audit for IPL industrial control systems. Represent City interests with Federal, Regional and local regulatory organizations.

ACCOMPLISHMENTS

- Completed successful full NERC audit for 3 year period

- Mitigated issues found in internal audit process

- Division serves on several MRO Groups, TAPS Small Entity Group and NERC/NAESB Committee, SPP Reliability Compliance Advisory Group and Security Advisory Group, NERC Electricity-Information Sharing and Analysis Center and the City's Technical Services Cybersecurity Advisory Committee

SIGNIFICANT BUDGET CHANGES

- Return to face-to-face national meetings will increase travel budget

- Possible shortage of internal engineering resources may require consulting services

Power and Light Support Services

Total Full Time Equivalent Positions

The Support Services division is responsible for working with the public and local businesses, and administers the rebate program.

MISSION ACCOMPLISHMENTS

- Support Services has ensured through various partnerships and forecasting our employees have the vehicles and inventory they need to accomplish their daily duties safely.

- Consistent reading meters to ensure customers are billed in a timely manner

- Streamlined processes to effectively work remotely during COVID-19

- Received Smart Energy Provider Award from the American Public Power Association for being a leader in providing energy efficient, sustainable electric service while prioritizing customer experiences, reliability, and affordability.

- Received Excellence in Public Power Communications Award from the American Public Power Association recognizes excellence in raising awareness of public power and telling the public power story in three categories - Web and Social Media, Video, and Print and Digital

- Division serves on the APPA Executive Board for the RP3 Committee, APPA Smart Energy Program Executive Committee and the MPUA Board

Power and Light System Operations

Total Full Time Equivalent Positions

MISSION

Responsible for the 24/7 monitoring and control of the City's high voltage electrical system. Major areas of responsibility include dispatching of the generation resources, operation of the transmission system, operating and maintaining technology to support Department operational software, and regulatory cyber security/reliability compliance efforts in an efficient, cost effective, and reliable manner. Dispatching of crews in an efficient manner to address customer electric service issues.

ACCOMPLISHMENTS

- 2021 NERC Cyber Security/Operations & Planning Audit preparations and mitigation of identified items

- Substation K SCADA Checkout – SCADA Point changes associated with the Transformers and Switchgear replacement.

- Hiring new staff (7) and training to replace retirees - EMS Coordinator, System Operators (3), Trouble Dispatchers (2), Energy Markets Coordinator

- Security Appliance Installation/Replacement - Installation of 11 new firewalls to protect Operational Technology networks.

- Perform Cyber Security Vulnerability assessment and mitigate identified vulnerabilities to enhance security of SCADA/EMS and Support System environment.

- Significant employee turnover, due to retirements and resignations, continues to be an issue

- Succession Planning continues to be problematic

- Division serves on many Southwest Power Pool Boards & Committees, as well as, Dogwood Management Committee, Missouri Public Utility Alliance Broadband Committee, OSI Cyber Security Discussion Group, OSI SCADA User Discussion Group, City Differed Compensation Committee, City Employee Engagement Committee, and City Employee of the Month Committee

SIGNIFICANT BUDGET CHANGES

- Much of System Operations budget is IT related, either software maintenance or hardware, vendors have indicated we should expect between 3-7% cost increases

Power and Light Transmission and Distribution

Total Full Time Equivalent Positions

The mission of Transmission and Distribution is to maintain, repair and the City's electrical transmission and distribution systems in order to maintain the reliability of the systems.

MISSION ACCOMPLISHMENTS

- The Substation Battery project has been completed

- Major progress has been made on the Substation E to Substation F 69kV line project

- Received the Tree Line USA Award which recognizes public and private utilities for practices that protect and enhance America’s urban forest as well as delivering safe and reliable electricity while maintaining healthy community trees.

SIGNIFICANT BUDGET CHANGES

- Reduction in expenses for locating services and desert storm cabinet repairs

- Additional funds added to the Line Clearance budget because of increasing labor cost

Total Full Time Equivalent Positions

Power and Light Utility Field Service

The Utility Field Service Division is responsible for turning both electric and water services on and off, field services of delinquent accounts, and reading meters for customer transfers.

MISSION ACCOMPLISHMENTS

- Staff were able to provide services despite staff shortages due to COVID-19.

- Hiring of a Customer Operations Supervisor

Power and Light Vehicle Maintenance

Total Full Time Equivalent Positions

The mission of Vehicle Maintenance is to procure and maintain the Power and Light fleet so that personnel have available and safe vehicles to perform their jobs.

MISSION ACCOMPLISHMENTS

- Completed purchase of a Digger Derrick and 2 Aerial Bucket Trucks

- Supply chain issues continue to be significant in higher pricing and delays in receiving materials

- Division has ensured through various partnerships and forecasting our employees have the vehicles they need to accomplish their daily duties safely.

Power and Light Warehouse and Stores

Total Full Time Equivalent Positions

The mission of the Warehouse and Stores is to order, receive, issue and maintain material and tools for line crews, maintenance personnel and outside contractors.

MISSION ACCOMPLISHMENTS

- Supply chain issues continue to be significant in higher pricing and delays in receiving materials

- Division has ensured through various partnerships and forecasting our employees have the inventory they need to accomplish their daily duties safely.

Power and Light Non-Departmental

Total Full Time Equivalent Positions

Provides funding for City and department wide activities not attributable to one single power and light program.

SIGNIFICANT BUDGET CHANGES

- FY21 Other Operating Expenses include one-time customer utility rebate totaling $11,196,400

- Salaries and Benefits expenses includes additional FTE support and operating expenses from other departments - Finance and Administration and Technology Services citywide FTE moved to interfund charges account lowering FTE

- Interfund charges for ERP, Finance & Administration and Technology Services citywide consolidated to this org key.

- Building allocations changed citywide for this upcoming fiscal year

Power and Light Capital Projects

Power and Light Debt

Water

DEPARTMENT MISSION

The mission of the Water Department is to produce and supply drinking water that meets the requirements of the Safe Drinking Water Act and standards of the Missouri Department of Natural Resources to about 250,000 people, including residents of Independence and 12 wholesale customers.

SIGNIFICANT OPERATIONAL CHANGES

No significant operational changes are planned or anticipated.

STRATEGIC PLAN CONNECTION

Customer Focused: Implement customer service training of all front-line employees to ensure the equitable treatment of

Financially Sustainable: Existing rates provide adequate revenue to meet or exceed needs.

Growth: Existing infrastructure is in place to meet current and future development.

Quality: Expand Water Main Replacement Program.

Water Administration

Total Full Time Equivalent Positions

PROGRAM MISSION

The mission of the Administration program is to provide leadership and back office support so that the Department can successfully meet the requirements of the Safe Drinking Water Act and standards of the Missouri Department of Natural Resources.

ACCOMPLISHMENTS

- Expanded Engineering staff to meet demands of the Water Main Replacement Program and facilitate completion of additional Capital Improvement Projects.

SIGNIFICANT BUDGET CHANGES

No significant budget changes for this Org.

Water Field Service

Total Full Time Equivalent Positions

The mission of the Water Field Service Division is to install, maintain and disconnect meters for over 49,452 customers so that consumption levels are accurate and service line leaks can be identified for repair.

MISSION ACCOMPLISHMENTS

- 15 year meter replacement program continued with increase in the number of meters changed now that COVID

- Completed 489 service line inspections for completed repairs.

- Completed 116 new taps for water service.

SIGNIFICANT BUDGET CHANGES

- Personnel: Correction made for Supervisor position that was incorrectly shown in 4840

Water Customer Service

Total Full Time Equivalent Positions

The mission of Customer Service is to accurately issue utility bills to all City water, sewer and electric customers and to operate a customer service center for all billing inquiries.

MISSION ACCOMPLISHMENTS

- Finished implementation of the Smart Safe and electronic check scanning to streamline internal cash handling processes.

- Configuration and implementation of new cash register receipting for utility payments will be completed by the end of the fiscal year.

- Worked with local agency to become a partner for Low Income Household Water Assistance Program (LIHWAP) funding to

- Transitioning employees safely back into the office from a work from home environment.

SIGNIFICANT BUDGET CHANGES

- Personnel: Addition of two new Account Information Representatives (AIRs)

- Professional Services: postage for utility billing moved from 6540 Non-Departmental this FY (21-22) to 4822, and adding additional increase for current postage rates

- Capital Outlay: office furniture for two new AIRs

- Buildings Clearing Expense for Water Customer Service IUC Building Rental allocation (set by Finance)

Water Production

Total Full Time Equivalent Positions

The mission of Production is to operate and maintain the Courtney Bend Water Treatment Plant so that up to 48-million gallons of water, that meets or exceeds all federal and state standards, can be pumped daily.

MISSION ACCOMPLISHMENTS

- Rehabilitated the Van Horn Reservoir, which is a 2-million gallon storage reservoir. The reservoir received a new roof,

- Upgraded the software and hardware for the Courtney Bend Water Plant Supervisory Control and Data Aquisition (SCADA)

SIGNIFICANT BUDGET CHANGES

- Supplies: The cost of treatment chemicals and supplies has increased dramatically. ($400,000+)

- Capital Outlay: Purchase of a tractor in place of an annual lease.

Water Transmission and Distribution

Total Full Time Equivalent Positions

MISSION

The mission of the Transmission and Distribution Division is to engineer, construct, and maintain 766 miles of water main pipe so that water is distributed to the customers with consistent pressure and minimal loss of treated water.

ACCOMPLISHMENTS

- Tested and flushed all fire hydrants in the system.

- Repaired or replaced hydrants as needed.

- Repaired water main leaks and breaks as they occurred, and completed the associated site restorations.

- Began developing a water service line inventory that will need to be provided to the public in October 2024 as part of the

SIGNIFICANT BUDGET CHANGES

- Professional Services: Replacement of Underground Fuel Tank Monitoring System

- Capital Outlay: Replacement of Service Truck (Asset #3862)

- Capital Outlay: Replacement of Dump Truck (Asset #4153)

- Capital Outlay: Replacement of Backhoe (Asset #4242)

Water Non-Departmental

Total Full Time Equivalent Positions

Provides funding for City and department wide activities not attributable to one single water program.

Water Capital Projects

Water Debt

General Fund Non-Departmental

This cost center was traditionally been used for costs considered not to belong to a department. Beginning in FY19 most of these costs - primarily retiree health insurance and workers compensation insurance premiums - have been placed in the department budgets.

General Fund Non-Departmental

This cost center was traditionally been used for costs considered not to belong to a department. Beginning in FY19 most of these costsprimarily retiree health insurance and workers compensation insurance premiums - have been placed in the department budgets.

Community Engagement

The purpose of Community Engagement is to provide funding for various civic, government, and economic development partnerships that are not department-specific. This org key was formerly known as City Memberships. These General Fund expenditures are managed by the City Managers' office.

Staywell Health Fund

Internal Service Fund

Total Full Time Equivalent Positions

MISSION

Internal Service Funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other governmental units on a cost-reimbursed basis. This fund is used to account for the costs of the City's self-insured healthcare plan. The salary and benefits budget reflects the City portion of the Health Savings Accounts.

FY 2022-23 Budgeted Capital Outlay Items

Fire

Community Development

Health and Animal Services

Parks|Rec|Tourism

Tech Services

Police

FY 2022-23 Budgeted Capital Outlay Items

Water

Municipal Services

FY 2022-23 Budgeted Capital Outlay Items

Power and Light

FY 2022-23 Approved Budget Packages

included in FY 2022-23 submitted Proposed Budget

Costs to respond to the public health emergency with respect to the COVID-19 negative economic impacts

City of Independence, Missouri American Recovery Plan Funding As of March 31.2022

Costs to respond to the public health emergency with respect to the COVID-19 negative economic impacts

$350,080.60 to the following:

The provision of government services to the extent of the reduction in revenue of the entity due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year

GLOSSARY A

Accrual Basis of Accounting – A method of accounting by which transactions are recognized when they occur, regardless of the timing of cash receipts and disbursements.

Accounting System – The collective set of records and procedures used to record, classify, and report information on the financial status and operations of the city. The city currently uses Munis.

Accounts Payable – Amounts owed by the city to external entities for goods and services received.

Accounts Receivable – Amounts due to the city from external entities for goods and services

Adopted Budget – The title of the budget following its formal adoption by resolution of the City Council.

Ad Valorem – In proportion to value, a basis for levy of taxes on property.

Appropriation – The legal authorization by the City Council to make expenditures and incur obligations for specific purposes, usually limited in the amount and the time in which it may be expended.

Assessed Valuation – A dollar value placed on real estate or other property by the Jackson County as a basis for levying property taxes.

Asset Management – Lifecycle management of an infrastructure asset to provide the required level of service in the most cost-effective manner. Activities include project planning, design and construction, commissioning, operations and maintenance, repair, replacement, upgrade, restoration, modernization, or refurbishment and decommissioning or disposal.

Audit, external – An examination of city records and accounts by an external source to check their validity and accuracy. A systematic collection of the sufficient, competent evidential matter needed to attest to the fairness of management’s assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities.

Audit, internal – An examination of city records and/or processes by an internal source to provide an assessment to improve the economy, efficiency, and effectiveness of city government.

BBalanced Budget – A budget in which planned expenditures do not exceed planned funds available. For budgeting purposes, the use of contingency reserves or use of fund balance will be considered revenue in defining a balanced budget.

Beginning/Ending Fund Balance – Unencumbered resources available in a fund from the prior/current year after payment of the prior/current year expenses.

Bond – A certificate of debt issued by an entity, guaranteeing payment of the original investment,

plus interest, by a specified future date.

Budget – An annual financial plan that identifies revenues, types and levels of services to be provided, and the amount of funds that can be spent. Independence's Operating Budget encompasses one fiscal year, as does the Capital Improvement Program appropriation.

Budget Adjustment – This is a supplemental increase or decrease to the approved budget approved by the City Council via a resolution or meeting minute motion.

Budget Calendar – The schedule of key dates or milestones which a government follows in the preparation and adoption of the budget.

Budget Document – The official written statement prepared by the Finance Department and supporting staff, which represents the proposed budget to the legislative body.

Capital Assets – Purchases or acquisitions of assets with an initial individual cost of more than $10,000 and an estimated useful life more than one year. Categories include land, buildings, equipment, infrastructure assets (roads, bridges, traffic signals, water and sewer systems, drainage systems) and other similar categories.

Capital Improvement Program – A multi-year financial plan containing proposed construction of physical assets such as park, street, water, sewer, and recreation facilities.

Capital Project Funds – Funds that are utilized to account for resources used for the acquisition and construction of capital facilities by the city, except for those assets financed by proprietary funds.

Capital Outlay – Equipment (fixed assets) with a value $1,000 or more and an estimated useful life of more than one year, such as automobiles and office furniture, which appear in the operating budget.

Community Development Block Grant (CDBG) – Funds allocated to local government from the federal government, usually through a local clearinghouse based on a formula, but required to be applied for and used within a broad functional area such as community development.

Community Facilities District (CFD) – A designated area for specific capital improvements installed by the city or a developer, or the maintenance of the same. The property owners receiving the benefit of the improvements pay an assessment on their property tax bills.

Comprehensive Annual Financial Report (CAFR) – Audited financial statements submitted to the Mayor, City Council, and City Manager by the Finance Director on an annual basis.

Consumer Price Index (CPI) – A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation.

Cost Allocation – A method used to charge General Fund overhead costs to other funds, such as Enterprise funds and Internal Service funds.

Debt Service – The payment of principal and interest on borrowed funds such as bonds.

Deficit – When the expenditures of a government are greater than its taxes and other revenues.

Deferred Maintenance – A backlog of needed repairs to city facilities including facility maintenance, painting and structural repairs.

Depreciation – The expense incurred with the expiration of a capital asset.

Direct Costs – Operational expenditures exclusive to a specific service or program.

Discretionary Revenue – Revenue received or collected which is not restricted in use and can be used for any city expenditure.

Encumbrance – A legal obligation to pay funds, an expenditure of which has not yet occurred. The designation or reserving of funds to buy an item or service.

Enterprise Fund – A fund type established to account for the total costs of selected governmental facilities and services that are operated like private enterprises and supported directly by fees and charges to users such as sewer services and are intended to be entirely self-supported.

Estimated Revenue – The revenue projected or estimated to be received during a fiscal period.

Expenditure – The spending of funds set aside by appropriation for identified goods and services

Fee – A general term used for any charge levied by government for providing a service or permitting an activity.

Fines & Forfeitures – Revenues received and/or bail monies forfeited upon conviction of a misdemeanor or municipal infraction.

Fiscal Year – 12-month period designated as the budget year. The City of Independence's fiscal year is July 1 to June 30.

Fringe Benefits – This consists of the costs to provide employee benefits that include insurance and retirement and other miscellaneous benefits.

Full-time Equivalent (FTE) – The hours worked by one employee on a full-time basis, used to convert the hours worked by several part-time employees into the hours worked by full-time employees.

One full-time position equates to 2,080 annual hours, and two employees each working 1,000 annual hours equals 1.0 full-time equivalent employee.

Full Time Position – A position where the employee works a full schedule as defined by the city, receives the benefits for full-time employees, and is covered by employment laws. One full-time position equates to 2,080 annual hours.

Fund – A set of interrelated accounts to record revenues and expenditures associated with a specific purpose.

Fund Balance – The amount of financial resources available for use, or the excess of an entity’s assets over its liabilities. A negative fund balance is sometimes referred to as a deficit.

G

Generally Accepted Accounting Principles (GAAP) – A combination of authoritative standards (set by policy boards) and the commonly accepted ways of recording and reporting accounting information. GAAP aims to improve the clarity, consistency, and comparability of the communication of financial information.

General Fund – The primary fund used by the city for which revenues and expenditures are not legally restricted for use. Examples of departments operating within the General Fund include Fire, Library, Parks & Recreation and Police.

Governmental Accounting Standards Board (GASB) – Establishes and improves standards of states and local governmental accounting and financial reporting that will result in useful information for users of financial reports and guide and educate the public, including issuers, auditors, and users of those financial reports.

Grant – Contributions of cash or other assets from another agency to be used or expended for a specified purpose, activity, or facility.

I

Indirect Cost – Costs that are essential to the operation of the city but not exclusive to any specific service or program. Indirect costs are primarily associated with support departments such as City Clerk, City Attorney, City Administration, Human Resources, and Finance.

Infrastructure – Public domain fixed assets including roads, curbs, gutters, sidewalks, drainage systems, lighting systems and other items that have value only to the city.

Interest Expense – Interest costs paid on loans and bonds.

Interfund Transfers – Payments from one fund to another fund, primarily for work or services provided.

Internal Service Fund – A fund that provides services to all city departments and bills the various other funds for services rendered.

Investment – Securities and real estate purchased and held to produce income in the form of interest, dividends, rentals and base payments.

Long-Term Debt – Debt with a maturity of more than one year after the date of issue.

Mandated Program – A requirement by the State or Federal government that the city perform a task, perform a task a particular way or perform a task to meet a particular standard, often without compensation from the higher level of government.

Maintenance and Operations – A general category used for classifying expenditures for materials, supplies, and services that are normally used within the fiscal year.

Modified Accrual Basis of Accounting – A method of accounting in which revenues are recognized in the period they become available and measurable, and expenditures are recognized in the period the associated liability is incurred.

Municipal – In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local governments.

Municipal Code – A collection of ordinances approved by City Council.

One-time Expenditures and/or Revenues – Used for one-time projects or services. After the project or service is completed, expenditures and/or revenues are terminated and are not considered part of the budget for the following year

Operating Budget – The annual appropriation of funds for ongoing program costs, which include salaries, benefits, maintenance, operation, and capital outlay items.

Operating Costs – Estimated on-going expenses that can be expected to occur following the construction of a Capital Improvement Project.

Ordinance – A formal legislative enactment by the City Council.

Object Code – Refers to the specific expense or revenue category within the accounting structure.

Organization Key (Org key) – Refers to the specific assigned org key in the accounting structure. Each division has multiple organization (org) keys to refer to each program.

Personnel – Costs associated with providing the staff necessary to provide the desired levels of

services. Included are both salary and benefit costs.

Proposed Budget – The title of the budget prior to its formal adoption by resolution of the City Council.

Program Revenue – Revenues generated by a given activity. R

Reserves – A separate fund balance classification maintained for restricted use, i.e., fiscal sustainability or economic stabilization; or for unrestricted use to protect the city from emergencies or unanticipated expenditures.

Resolution – A special order of the City Council that requires less legal formality than an Ordinance.

Revenues – Amount of funds received from the collection of taxes, fees, permits, licenses, interest, and grants during the fiscal year. S

Special Assessment – A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties.

Special Revenue Funds – A fund that collects revenues that are restricted by the city, state, or federal government, used to account for the revenue derived from specific taxes or other earmarked revenue sources (other than for major capital projects) that are restricted by law or administrative action to expenditures for specified purposes.

Surplus – When revenues exceed expenditures in a given fiscal year.

TTaxes – Mandatory charges levied by a governmental unit for the purpose of financing services performed for the common benefit.

Transfers – Legally authorized financial transaction occurring between a fund receiving revenue to the fund through which the resources are to be expended.

Undesignated Fund Balance – That portion of the fund balance that has neither been restricted nor designated for a specific purpose. The account is available for general appropriation.

User Fees – Fees charged to users of a particular service provided by the City.

WWorking Capital (Designated) – An account within the fund balance of the General Fund in which resources were set aside for purposes of maintaining positive cash flow, shortfalls in the revenue projections, and emergencies during the fiscal year.