Special Counsel Recommendations 30 recommendations, 6 areas of focus:
• • • • • •
Construction & Facilities Maintenance (7) Procurement Compliance Program (4) Overtime Policies & Procedures (12) Compensatory Leave Usage (2) Workplace Fatigue (2) Pension Padding (3)
5 Fundamental Areas of Focus: Construction & Facility Management
Procurement Compliance Program
Overtime Policies & Procedures
Compensatory Leave Usage
Workplace Fatigue
Creation and Implementation of a Construction and Facility Management Policy: Construction & Facility Management (6/7)
• Policy adoption will address 6 of 7 recommendations • 7th recommendation is an annual evaluation • Construction and Facility Management Policy has been drafted.
Creation and Implementation of Procurement Compliance Program: Procurement Compliance Program (4/4)
• One recommendation complete • Adoption of program will address remaining 3 recommendations
Creation and Implementation of an Overtime Regulation Policy: Overtime Policies & Procedures (9/12)
• Policy will address 9 of 12 recommendations • Remaining 3 recommendations require investment in digital timekeeping system • Continue to implement Resolution 22-6811 as contracts open
Creation and Implementation of a Compensatory Leave Usage Policy:
Compensatory Leave Usage (1/2)
• As recommended, create a compensatory leave usage policy • Second recommendation involves the ongoing collection and monitoring of compensatory time usage and subsequent overtime
Creation and Implementation of a Workplace Fatigue Policy
Workplace Fatigue (2/2)
• Establish a workplace fatigue policy to avoid burnout of employees and ensure public safety • Incorporate periodic reviews of the policy and ensure time and space to discuss fatigue issues
Ongoing Recommendations: • Task Force will meet weekly to address the 5 areas of focus: 1. Construction & Facility Maintenance 2. Procurement Compliance Program 3. Overtime Policies & Procedures 4. Compensatory Leave Usage 5. Workforce Fatigue *As Collective Bargaining Agreement negotiations begin, we will implement changes per Council Resolution 6811.
Pension Padding
Overtime Policies & Procedures
Compensatory Leave Usage
Pension Padding *(3/3)
Completed Recommendations: 1. Resolution 22-6811- Passed by Council, Directing the City Manager to pursue immediate changes to the City’s overtime policies and practices. 2. Hired 2 additional Procurement staff members. (3FTE- Finance Operations Mgr, Contract & Bids Administrator, & Procurement Specialist. 3. Overtime Usage Report submitted by Finance to the City Manager each payroll cycle. 4. Construction and Facility Management Policy has been drafted.
Upcoming Recommendation: • Monday, September 19th • Resolution being presented to amend the Personnel Policies and Procedures manual regarding Overtime Policies •
Bring forward the Construction and Facility Maintenance Policy in the next 45 days.