Clerk of the Circuit Court

CLERK OF THE CIRCUIT COURT

DESCRIPTION

The Clerk of the Circuit Court is required by 15.2-1600 of the Code of Virginia and the Rules of the Supreme Court of Virginia. The Clerk of Court is charged with the custody, safekeeping, and proper indexing of legal and quasi-legal papers deposited in the Clerk’s Office. The Clerk's Office is responsible for the filing of civil suits, docketing and filing of criminal actions, and the filing of divorce suits and adoption petitions. Additional services provided by the Clerk's Office include recording land records and plats, probating wills, administering various oaths' of office, issuing marriage licenses, recording military discharge forms (DD-214's), and recording assumed business names. The Clerk is also an acceptance agent for the U.S. Department of State and accepts passports applications on its behalf.

CITY COUNCIL TARGET AREA FY 23 OBJECTIVES

Civic Engagement & Responsive City Services Provide direct administrative support to the judges in court proceedings with 100% accuracy. Collect taxes and fees associated with the legal recordation of land records and complete turnaround of documents within 24 hours of presentation. Perform all 800 plus mandated duties placed upon the Clerk of the Circuit Court within the guidelines established by the Code of Virginia.

PERFORMANCE MEASURES CY 19 CY 20 CY 21 Actual Actual Actual

Criminal Cases commenced Civil Cases commenced Wills/Estates initiated Judgments Deed/Land Instruments Finance Statements Fictitious Names Marriage License Notary Qualifications Concealed Handgun Applications Restitution Passport Applications 3,308 2,690 2,865 1,287 1,074 1,211 417 403 492 6,131 4,443 5,843 14,840 19,397 23,845 226 331 563 538 4 0 404 339 401 333 368 530 1,684 2,688 1,978 1,840 1,424 1,363 1,613 521 1,036

Account Number: 100-21710-

51100.02 Salaries and Wages 51100.04 Salaries and Wages - Overtime 51100.06 Salaries and Wages - Part-time 52100 FICA 52210 VRS Retirement 52400 Group Life 53100 Professional Services 53100.10 Legal Services - Court Appointed 53100.16 Legal Services - Jurors 53300 Repair and Maintenance 54100 Information Technology 54500 Risk Management 55210 Postal Services 55230 Telecommunications 55410 Lease/Rent of Equipment 55500 Travel and Training 55810 Dues and Association Memberships 56001 Office Supplies 56012 Books and Subscriptions 56017 Copier Costs 58110 Capital Outlay-TTF 58200 Capital Outlay

Total Operating Expenditures 2019-2020 2020-2021 2021-2022 2022-2023 % 2022-2023 %

Actual Actual Budget Requested Change Adopted Change

$ 840,982 $ 878,545 $ 878,228 $ 918,581 5% $ 960,613 9% 2,677 3,272 - - - - 74,656 84,879 104,829 103,313 -1% 107,450 2% 66,756 70,945 75,204 78,175 4% 81,707 9% 90,856 107,921 109,515 114,547 5% 133,333 22% 10,822 11,072 11,768 2,836 2,368 5,000 4,553 5,846 10,000 24,793 17,066 97,000 20,617 47,770 22,500 12,309 5% 12,872 9% 5,000 0% 5,000 0% 10,000 0% 10,000 0% 97,000 0% 97,000 0% 22,500 0% 22,500 0% 186,782 189,803 227,732 227,732 0% 253,110 11% 148,543 120,286 116,434 116,434 0% 144,491 24% 12,388 14,000 14,000 6,340 7,348 9,923 14,000 0% 14,000 0% 9,923 0% 27,576 178%

3,107 3,141 3,141 3,141 0% 3,141 0%

2,026 248 2,500 635 765 765 2,500 0% 765 0% 2,500 0% 765 0%

11,699 16,837 15,000 686 399 965 15,000 0% 15,000 0% 965 0% 965 0%

21,704 22,091 21,474 87,199 38,309 - 7,337 5,830 21,474 0% 21,474 0% - - - 7,510 29% 7,510 29%

$ 1,620,656 $ 1,650,249 $ 1,731,809 $ 1,780,869 3% $ 1,921,006 11%

Personnel Summary

Range Class

Clerk 222 Chief Deputy Court Clerk 210 Deputy Court Senior Accountant 205/206/208/210 Deputy Court Clerk I-IV 210 Court Liaison Administrator 209 Senior Deputy Court Clerk

Number of Full-Time Positions 2019-2020 2020-2021 2021-2022 2022-2023 Actual Actual Budget Requested

1 1 1 9

3 1 1 1 9

3 1 1 1 9

3 1 1 1 10

3

15 15 15 16

NOTE: Comp Board provides partial salary reimbursement for 12 of 16 full time positions with reimbursement by the State and contribution by the City of the balance annually for operations. 2022-2023 Adopted

1 1 1 10 1 2

16