2022-2023
GRADUATE ACADEMIC POLICIES
GRADUATE ACADEMIC POLICIES IMMUNIZATION REQUIREMENT In an effort to provide a healthy environment in which to live and learn, CNU has created an immunization policy that incorporates the guideline for immunizations set forth in the Code of Virginia, Section 23-7.5. Students may have received these immunizations as a child or later in life. All entering full-time students must provide a completed Certificate of Immunization, which must be signed or stamped by a licensed health care professional. Failure to do so will result in the student’s inability to register for and attend the next semester at CNU. In some cases, students may sign a waiver of the recommended immunization and be in compliance with the University and state policy. The Certificate of Immunization form is required of all new students when they are admitted to the University. The form may be obtained from the Office of the Registrar website at: cnu.edu/registrar/forms or by contacting the Office of the Registrar, Christopher Newport Hall, Christopher Newport University, 1 Avenue of the Arts, Newport News, VA 23606-3072. Questions about this requirement or the waiver should be directed to the Office of the Registrar at (757) 594-7155 or via email at immunizations@cnu.edu. CONTINUOUS ENROLLMENT POLICY All students enrolled in graduate degree programs must enroll each regular semester for a minimum of one graduate credit hour. This registration must continue with no breaks from the semester of admittance to graduation. This policy does not include summer sessions. The policy allows students to maintain active status with the University and to access University resources, including the library, email, laboratories, etc. Additionally, this policy is designed to enhance faculty mentoring and encourage student degree completion within the time limitations specified by the graduate programs. Students must be enrolled in courses relevant to their graduate program every fall and spring semester until graduation. This includes the ability to register for thesis credit hour(s) for those students working towards the completion of their thesis. Students who fail to maintain continuous enrollment will relinquish their graduate standing in the University. Students who wish to be reinstated will be required to reapply for graduate admission and pay the application fee. Appeal Process In extenuating circumstances, graduate students may petition for an exception to the continuous enrollment policy. Graduate students who wish to request an exception for personal, academic, military, or other reasons may do so by submitting an appeal to the Graduate Studies office. Documentation supporting the extenuating circumstance
must accompany the appeal form. Students must submit appeals to their Graduate Program Director. Appeals will only be considered for exceptions to the policy for a specific period of time, i.e. one semester or one year; not to exceed one year at a time. Retroactive appeals may not be approved. Please note that submission of an appeal does not guarantee an approved exception to the policy. Petitions will not be considered when a semester is underway. In those instances, students should pursue a regular withdrawal for medical, administrative and/or military reasons (See Medical, Administrative and Military Withdrawals section of this catalog). If approved, students on appeal are prohibited from registering and completing any academic degree requirements during their leave. Appeal approvals will not extend time limits for completion of degrees. If a student wishes to return to academic study before the end of the approved separation period, the Dean of Graduate Studies must be notified in writing so that the separation is cancelled. REGISTRATION The University’s registration system is a Web-based registration procedure. Dates and times for registration periods are published on the Office of the Registrar website prior to each semester/term (Fall, Spring and Summer). A student must be admitted as a graduate student to receive graduate credit. Registered students should log in to their CNU Live account to review their charges. The balance must be paid by the deadline noted on the online billing statement and announced on the CNU Business Office website. Students are not considered officially registered until tuition and fee payments have been received in the Business Office. The University reserves the right to cancel registrations if bills are not paid. Newly admitted students are expected to meet with their graduate academic advisors prior to registration to discuss class scheduling, and are expected to attend the orientation programs when scheduled by their respective Graduate Program Directors. Students who have a ‘hold’ on their account may not register or make any schedule adjustments (including adds, drops, and/or course withdrawals) for courses until the ‘hold’ has been resolved with the office issuing the hold. Students are also responsible for ensuring that they have met the appropriate course prerequisites for entrance into a course. Students who have not met the course prerequisites and/or registration restrictions, as detailed in this catalog, will not be allowed to register for the course without special permission.
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