Administrative Checklist for New PhD Students

PhD candidates at Swiss TPH need to be matriuclated at the University of Basel for the entire duration of their PhD studies.

Candidates already holding a Master degree from the University of Basel continuing towards a PhD must re-register at the University of Basel (via services.unibas.ch) and indicate their new status. The “Application for admission to doctoral study”-form must be completed and signed by the First Supervisor and submitted along with a fee of CHF 100 to the Admission Office of the University of Basel. A copy of this form must also be submitted to the Student Coordinator, Christine Mensch.

Candidates coming from outside the University of Basel need to be formally registered at the University of Basel. A registration fee of CHF 100 is required.

Registration details and online registration in German and English are available under: https://www.unibas.ch/en/Studies/Application-Admission/Application/Doctoral-Studies.html.

Some important points: • Required documents include a letter signed by the supervisor confirming the candidate’s acceptance. The student coordinator will arrange this letter. (The full list of required documents can be found in the application set for doctoral studies section of the University of Basel website (link above). • Medical Faculty: - a short proposal of the thesis is required - the potential second supervisor must be named • Science Faculty: - a provisional working title of the thesis is sufficient • Deadlines for registration for doctoral studies: 31 July (autumn semester) 5 January (spring semester)

Please also send scans of all application documents to Christine Mensch.

Upon registering at the University, you will receive a student card (which has to be activated every semester in the Kollegienhaus) enabling you to benefit from the many discounts offered to students/ doctoral candidates.

Administrative Checklist for new PhD candidates upon arriving at the Swiss TPH

1. Visit the Student Administration Office (Christine Mensch, Student Coordinator) to take care of administrative details. Complete the Data Sheet PhD Student. 2. Collect your badge from the main secretariat. 3. Sign your work contract (available from HR) or PhD regulation (available from ET). Upon signing the contract or regulation you will receive an information package, including important material about security, job ticket for public transportation, etc. Read it carefully. 4. Fill in the emergency contact sheet and return it to HR or ET (depending on your contract/PhD regulation) 5. Make an appointment with the Swiss TPH medical services department (located at Socinstrasse 55, Basel, open until 2 p.m.) for your compulsory medical check-up, which is free of charge for the student, but paid for by the institute.

How to get a bank account (for foreign / scholarship PhD candidates) Please note that it is mandatory for all scholarship recipients to open a swiss bank account so that the stipend can be transferred to the relevant account starting from the second month onwards. Cash payments will only be done in the first month.

We recommend to open a bank account either with Postfinance or UBS (Muttenz or Allschwil). Get in touch with christine.mensch@swisstph.ch to discuss the options.

The following documents have to be presented: • Identification paper (passport). • Copy of regulation with Swiss TPH • Swiss permit or document “Ermächtigung” (which was issued by our migration office for entering Switzerland) which shows the duration of the stay in Switzerland

After receipt of the first scholarship, it is possible the bank will block 200 CHF (or a similar amount) for safety reasons. Of course this amount will be reimbursed (some tax fees will be deducted) when leaving Switzerland. Scholarship holders are obliged to inform christine.mensch@swisstph.ch immediately about the bank account details.