PRCCSponsorship by Conference Logistics

SPONSORSHIP and EXHIBITION PROSPECTUS WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

1 – 3 May 2012 National Convention Centre, Canberra, Australia

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

INVITATION It is with great pleasure that we invite you to participate in the second “Practical Responses to Climate Change” conference to be held in Canberra at the National Convention Centre from the 1-3 May 2012. The theme for 2012 is ‘Water and climate: policy implementation challenges’. The conference in the nation’s capital will provide a forum for presenting strategies for managing a variable and changing climate through the lens of the water sector. It will be an opportunity for policy makers, engineers, scientists, planners and academics to present, hear and debate the latest research and practice on water and climate policy implementation challenges in urban, catchment and coastal environments. High profile national and international speakers will be brought together with delegates from around Australia and the world for a series of plenary lectures and contributed papers that will ensure a vibrant and interesting program. Workshops will be included to allow a forum for debate of key issues and also presentation and discussion of the most recent thinking. The conference will provide a variety of opportunities for sponsorship participation. The organizers would be happy to tailor arrangements to suit your marketing objectives.

Julien Lepetit Chair, Organising Committee

Dr Katherine Daniell Chair, Scientific Programme

Water + Infrastructure Services Planning Design + Development AECOM

Centre for Policy Innovation The Australian National University

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

About the Conference The focus for the 2012 conference is to provide a forum for discussion and debate on practical responses to climate change, and the tagline, ‘Water and Climate: policy implementation challenges’. The conference program will focus on the following five themes: Climate extremes; Basin management; Urban and coastal planning; Economics, finance and social systems; and Policy implementation, governance and complexity. Participants will be from a broad range of sectors including all levels of government, consulting, industry and researchers. This will be an opportunity for engineers, planners, local government representatives, water resource managers and anyone involved in the water sector to go beyond the science to grapple with how to respond in a practical way to the challenges of living with a variable and changing climate. It is anticipated that 300 delegates will attend. Your representatives will have the opportunity to network with delegates, invited speakers and other sponsors/exhibitors to improve knowledge and understanding of your services in an environment where they are open to listening and learning. There are opportunities to tailor the sponsorship packages to meet your specific requirements and early confirmation of sponsorship and/or exhibition space will ensure the highest level of exposure for your organization, with acknowledgement on the conference website and relevant printed materials.

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Sponsorship Packages Conference Partner

$15,400 (incl GST)

Registrations • Four complimentary full registrations including all social functions

Exhibition • One 3m x 1m Showcase booth, including two exhibitor registrations • Black Velcro compatible walls • Corporate signage on back wall • Back and side walls to the height of 2.5m • 2 x 150 watt arm lights • 1 x 4 amp general purpose outlet per booth • 1 trestle table and 2 chairs

Speaking Opportunity • Opportunity to address delegates prior to one chosen plenary session.

Acknowledgement / Logo Placement • Company logo and acknowledgement as Conference Partner > Printed on cover of the Conference Handbook** > On conference signage and holding slide at the commencement of plenary sessions > On the conference website (www.climatechange2012.org) with link to your homepage • 100 word company listing in the Conference Handbook

Advertising • A4 full-colour advertisement placed in Conference Handbook (artwork to be supplied by the sponsor) • Opportunity to place two single A4 promotional flyers or merchandise in the Conference satchels

Delegate Information • Copy of delegate list (name, organisation, state only) in accordance with Privacy Legislation 2001 ** In order to guarantee inclusion in the conference handbook your company logo must be received by NO LATER than Friday 2 March 2012

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus 4

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Major Sponsor

$5,500 (incl GST)

Registrations • Two complimentary full registrations including all social functions

Acknowledgement / Logo Placement • Company logo and acknowledgement as Conference Partner > Printed in the Conference Handbook** > On the conference website (www.climatechange2012.org) with link to your homepage • 75 word company listing in the Conference Handbook

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus 5

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Conference Dinner Sponsor

$9,900 (incl GST)

The Conference Dinner is the major social event of the Conference and will be held on Wednesday 2nd May 2012. This major sponsorship opportunity includes: • Acknowledgment by the dinner MC of the support of the sponsor • Opportunity to provide a short welcome presentation at the dinner (up to 5 minutes) • Placement of the sponsor logo throughout the dinner venue (subject to venue restrictions) • Acknowledgment on the final program and in the conference handbook as Conference Dinner sponsor. • Opportunity to present promotional materials / gifts to conference dinner attendees (subject to approval by the organising committee) • Four complimentary tickets for the diner, with the option to purchase additional tickets, and priority seating for these guests • Access to the conference dinner attendees list 48 hours prior to the event, in accordance with Privacy Legislation 2001 • Sponsor branding (name or logo) on the conference website with link to your homepage

Welcome Reception

$4,400 (incl GST)

The first event of the Conference, the Welcome Reception will be held on Tuesday 1 May 2012. This sponsorship opportunity includes: • Signage incorporating the sponsor’s logo and name prominently displayed at the function • Acknowledgment on the final program and in the conference handbook as Welcome Reception sponsor • Three complimentary tickets to the Welcome Reception • Sponsor branding (name or logo) on the conference website with link to your homepage

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Internet Lounge

$5,500 (incl GST)

Sponsorship of the internet lounge will include the following: • Naming rights to the Internet Lounge • Company webpage as holding page on all internet lounge computers • Opportunity to display Company Banner within the area (to be provided by sponsor) • Sponsor branding (name or logo) on the conference website • Company acknowledgment as a sponsor on the conference website with link to your homepage • Company acknowledgment as a sponsor in the Conference Handbook** • Opportunity to place a single A4 promotional flyer in the Conference Satchels ** In order to guarantee inclusion in the conference handbook your company logo must be received by NO LATER than Friday 2 March 2012

Keynote Speaker

$Negotiable

• Naming rights to the sponsored Keynote’s speaking session (subject to approval by the organising committee and Keynote speaker) • Company acknowledgment as a sponsor in the Conference Handbook** • Company logo on conference signage and electronic display at the commencement of the sponsored session • Company acknowledgment as a sponsor on the conference website with link to your homepage • Opportunity to place a single A4 promotional flyer in the conference satchels ** In order to guarantee inclusion in the conference handbook your company logo must be received by NO LATER than Friday 2 March 2012

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus 7

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Conference Satchels

$3,300 (incl GST)

This sponsorship opportunity includes: • Company name/logo printed on satchels (one colour) • Company acknowledgment as a sponsor in the Conference Handbook** • Company acknowledgment as a sponsor on the conference website with link to your homepage • Opportunity to place a single A4 promotional flyer in the Conference satchels ** In order to guarantee inclusion in the conference handbook your company logo must be received by NO LATER than Friday 2 March 2012

Lanyards $2,200 (incl GST) This sponsorship opportunity includes: • Company name/logo printed on lanyards (one colour) • Company acknowledgment as a sponsor in the Conference Handbook** • Company acknowledgment as a sponsor on the conference website with link to your homepage ** In order to guarantee inclusion in the conference handbook your company logo must be received by NO LATER than Friday 2 March 2012

Coffee Cart Sponsorship

$3,300 (incl GST)

The coffee cart will be placed in a prominent position in the exhibition and catering area, and is extremely popular with conference attendees This sponsorship opportunity includes: • Acknowledgement with company logo and signage on/near the coffee cart • Company acknowledgment as a sponsor on the conference website with link to your homepage • Copy of delegate list (name, organisation, state only) in accordance with Privacy Legislation 2001

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus 8

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Day Catering

$1,500 (incl GST)

(Morning Tea / Lunch / Afternoon tea on your selected day) • Company signage in catering area on your day of sponsorship(provided by sponsor) • Company acknowledgment as a sponsor in the Conference Handbook** • Company acknowledgment as a sponsor on the conference website with link to your homepage • Option to provide serviettes, napkins and aprons or similar in your corporate colours (to be supplied by sponsor), upon approval from the venue

Satchel Inserts

$550 (incl GST)

(Sponsor to supply satchel insert) • Opportunity to place a single A4 promotional flyer, or 1 item, in the Conference Satchels

Conference Notepads and Pens

$550 (incl GST)

(Sponsor to supply notepads and pens) • Opportunity to provide Pads and pens to be placed in the Conference satchels

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Exhibition Opportunities The Welcome Reception, tea breaks and lunches will be held in the exhibition area to ensure the maximum number of networking opportunities between delegates and exhibitors

Exhibition Booth

$2,500 (incl GST)

• One 3m x 1m Showcase booth, including one full registration • Black Velcro compatible walls • Corporate signage on back wall • Back and side walls to the height of 2.5m • 2 x 150 watt arm lights • 1 x 4 amp general purpose outlet per booth • 1 trestle table and 2 chairs • 50 word company listing in Conference Handbook • Copy of delegate list (name, organisation, state only) in accordance with Privacy Legislation 2001

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Additional Exhibitor Staff

$220 (incl GST)

Exhibitors are entitled to one complimentary full registration as part of the exhibition package. If you require other members of staff to be on your stand for the two days of the Conference, an additional exhibitor staff fee of $220 (incl GST) per staff member applies. This cost covers tea breaks, lunches and the Welcome Reception. This fee does not include admittance to Conference sessions, or the Conference Dinner. Additional tickets to the Conference Dinner can be purchased for $150 per person.

water and climate: policy implementation challenges â&#x20AC;&#x201C; national conference 2012

| sponsorship and exhibition prospectus

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Floorplan *Please note that changes to the floor plan and booth numbers may occur without notice ** Please note that booths labelled CP1- CP6 are reserved for sponsors that have purchased a Conference Partner package. The general booths are situated in the Theatrette foyer and labelled numbers 1 – 8.

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

Sponsorship and Exhibition Application Procedure Please complete the attached application form indicating your preference(s). To confirm your application we require a 50% deposit at the time of booking. Sponsorship opportunities will be allocated on a first in first served basis and payment of deposit. Once your application is processed you will receive a confirmation letter along with a tax invoice/receipt. All applications are subject to approval from the Conference Organising Committee.

Payment Details Cheques should be made in Australian Dollars to: Practical Responses to Climate Change National Conference 2012 EFT Account Name: Conference Logistics ITF PRCC BSB: 062 909 Account Number: 1018 5751 Description: please insert your company name and invoice number Please forward your payment to: PRCC 2012 C/- Conference Logistics PO Box 6150 KINGSTON ACT 2604

Conference & exhibition secretariat For further information please contact the conference secretariat

CONFERENCE LOGISTICS Conference Logistics Acting as agent for Practical Response to Climate Change National Conference 2012 PO Box 6150 KINGSTON ACT 2604 T: 02 6281 6624 F: 02 6285 1336 E: conference@conlog.com.au W: www.climatechange2012.org

Cancellation Policy In the event of cancellation of either sponsorship or exhibition booths, the Committee reserve the right to remain monies paid in full unless resold.

water and climate: policy implementation challenges â&#x20AC;&#x201C; national conference 2012

| sponsorship and exhibition prospectus

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

General terms and conditions for event sponsorship and exhibition The following terms and conditions apply to your application to sponsor and/or exhibitor.

You/Your - Sponsoring /Exhibiting organisation

We/Us - Conference Logistics (acting as agent for the conference local organising committee and the host body) Engineers Australia • We do not accept responsibility for any errors, omissions or changes. Details may change without notice. Please refer to the event website for the latest information. • By returning the signed Sponsorship & Exhibition Booking Form, you agree to be a sponsor of the Practical Responses to Climate Change National Conference 2012 to be held at the National Convention Centre Canberra 1-3 May 2012, on the following terms and conditions set out below and as attached to this Sponsorship & Exhibition Booking Form. • We reserve the right to refuse or deny any application.

Finances • Upon receipt of your signed Sponsorship & Exhibition Booking Form together with payment for the deposit, acknowledgment of receipt will be sent in writing with a tax invoice. • Phone or unpaid bookings will not be accepted.

• You agree to pay: > A deposit equal to the amount of 50% of the total amount payable; and > The balance of the total amount payable by Wednesday 1 February 2012 • Sponsorship entitlements will not commence until the deposit has been paid. • If you pay by electronic funds transfer or an international cheque you agree to pay any bank charges and must include these in the amount you transfer. • If you pay via credit card, debits to your credit card, will appear as Conference Logistics on your statement. • In the event of cancellation of either sponsorship or exhibition booths, the Committee reserve the right to remain monies paid in full unless resold. Cancellations must be made in writing and forwarded to the conference and exhibition secretariat. An administration fee of $330 will be charged if cancellations are received after Wednesday 1 February 2012. • Please note that your requested category of sponsorship may have a limit to the number of sponsors as specified in the attached documentation and preference will be determined in order of receipt of the signed Sponsorship & Exhibition Booking Form and deposit cheque. The conference and exhibition secretariat will notify you if you are unable to participate in your requested category.

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus 14

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

General • You will be informed of all deadlines for the provision of information or materials through email updates and the conference website. The deadlines for delivery or supply of materials, information or artwork are not negotiable. In the event that materials, information or artwork required by Us are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded in this circumstance. • Due to privacy legislation, We cannot guarantee the inclusion of ALL participants’ details on the delegate list. • Sponsors and exhibitors are not entitled to entry into the conference sessions or social events, unless the relevant tickets are offered as part of the particular sponsorship package. However, should sponsors and exhibitors wish to attend the conference as a delegate, the appropriate registration form must be completed and forwarded to the conference and exhibition secretariat together with the applicable registration fee.

Liability • You assume entire responsibility and hereby agree to protect, indemnify, defend and hold Us harmless against all claims, losses and damages to persons or property, government charges, or fines and attorney fees arising from or caused by Your installation, removal, maintenance, occupancy or use of conference premises or a part thereof, excluding any such liability caused by the sole negligence of the venue, it’s

employees and agents. • We will not be liable and make no guarantee of the number of visitors to the exhibition. • We will not be accountable for the level of commercial activity generated. • Sponsorship packages incorporating a Field Trip/Site Visit or Workshop must hold relevant insurance and public liability insurance.

Print Entitlements • Logos and/or company names will be reproduced in the event colour/s, full colour, or mono, at our discretion. All logos must be at least 300 DPI at 100% in EPS (preferred for print) and JPEG (preferred for website) format. • No print or web recognition will be given unless payment terms have been met.

Exhibitor notes • You may not assign, share, sub-let, or grant licences for the whole or part of the booth without our prior approval. • We reserve the right to ask you to remove any display items we deem as unacceptable. • You must conduct business only from within the confines of your booth. You may not tout, or place any material, outside your booth/space causing obstruction of the aisles. • You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric. • Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with Conference Logistics.

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus 15

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

• Any supplier you use on site must conform to the venue’s OH&S, insurance and other regulations. • You are solely responsible for any physical loss or damage to your own property. • You must hold a current broad form liability insurance policy for a minimum of AU$10,000,000. Please forward the name of your insurer, your policy number and its renewal date to us at least four weeks prior. Entry to the venue will be denied if you have not provided this information. • Exhibitors cannot attend conference sessions without paying for the applicable registration fees. • Exhibitors shall not commence dismantling or packing product before the end of the final coffee break on the last day of the conference. It is the responsibility of each exhibitor to have materials packed, identified and cleared for shipment by the times listed in the Exhibitor Manual. We will not be held responsible for any items left behind.

• You undertake not to hold any events or social functions on the same date or time as official conference program sessions or social functions. • We have the right to postpone or cancel the conference and shall be liable in no way for losses resulting from such delay or cancellation. • We reserve the right to rearrange the floor plan and/or relocate any exhibit without notice. We will not discount or refund for any facilities not used or required.

Privacy statement • Your name and contact information, including electronic address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and administration of this, and future events of this type. If you do not consent, please advise us.

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

SPONSORSHIP & EXHIBITION APPLICATION FORM Please print clearly Contact name: Position: Organisation: Postal Address: Email State: Postcode: Phone:

Fax:

Mobile:

Sponsorship packages All prices are in Australian Dollars (AUD) and include GST q Conference Partner – $15,400

q Satchels – $3,300

q Major Sponsor – $5,500

q Lanyards – $2,200

q Conference Dinner – $9,900

q Coffee Cart – $3,300

q Welcome Reception – $4,400

q Day catering – $1,500 q Tuesday q Wednesday q Thursday

q Internet Lounge – $5,500

q Satchel Insert – $550

q Keynote Speaker – Negotiable

q Notepads and Pens – $550

Exhibition Booths All prices are in Australian Dollars (AUD) and include GST q I wish to reserve exhibition booth number............................ q I wish to book a place for .............. extra exhibition staff at a cost of $220 per person

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus 17

WATER AND CLIMATE:

POLICY IMPLEMENTATION CHALLENGES PRACTICAL RESPONSES TO CLIMATE CHANGE NATIONAL CONFERENCE 2012

SPONSORSHIP & EXHIBITION APPLICATION FORM (continued)

Conditions I / We accept the terms and conditions of undertaking a Sponsorship package for the Practical Responses to Climate Change National Conference 2012 I / We understand that the sponsorship packages will be subject to the Conference Committee approval, and the decision will be final Signed Date

PAYMENT SUMMARY Sponsorship

Sponsorship package(s) (minimum deposit 50% of total)

$ ..............

Exhibition

Booth booking(s) (minimum deposit 50% of total)

$ ..............

Exhibition Staff ($220 per person)

$ ..............

TOTAL $ ..............

PAYMENT DETAILS q I enclose a cheque payable to “PRCC 2012” q I am faxing my booking form and cheque payment will follow. q I wish to pay by credit card and hereby authorise you to charge the amount of $ .............. to my credit card. Type of credit card:

q Visa q MasterCard

Name on card: Card number: Expiry date: Signature: q I wish to pay by Electronic Funds Transfer Bank: Commonwealth Bank of Australia BSB: 062 909 Account Number: 1018 5751 Account Name: Conference Logistics ITF PRCC Details:

Please forward your completed form to the conference and exhibition secretariat. Conference Logistics Acting as agent for PRCC 2012 PO Box 6150 KINGSTON ACT 2604 Fax: 02 6285 1336

[Please enter your Organisation name]

water and climate: policy implementation challenges – national conference 2012

| sponsorship and exhibition prospectus 18