U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-5000
OFFICE OF PUBLIC AND INDIAN HOUSING
June 14, 2011
Mr. James Smith Acting Executive Director Housing Authority of Anniston 500 Glen Addie Avenue Anniston, AL 36202
Subject: Troubled Housing Recovery Team Onsite Review Dear Mr. Smith: This is to notify you that an Onsite Review of the Housing Authority of Anniston is being conducted. The review is scheduled for Wednesday, July 20 through Friday, July 22, 2011. The entrance meeting with you, key staff, and the Chairperson of the Board of Commissioners will commence on Wednesday, July 20, 2011 at 2:00 p.m. The Exit Conference will be held on Friday, July 22 at 2:00 p.m. The review team will consist of: José Cintrón, Miami Public Housing Director and Team Lead Stephanie Stone, Program Analyst, Washington, DC Office of Field Operations Charlie Barnett, Nashville Public Housing Director and Team Member Carol Spencer, Louisville Public Housing Division Director and Team Member Sandra Chesnutt, Financial Analyst, Departmental Enforcement Center and Team Member As Executive Director, your participation is required at both the Entrance and Exit Conferences. We request that the Board Chairperson be present for the Entrance and Exit Conferences, and that the entire Board of Commissioners be present for the Exit Conference. Notice of this Exit Conference should be publicized accordingly if state regulations require it. The purpose of the Onsite Review is to formalize the Department of Housing and Urban Development efforts in assessing the causes of the PHA’s troubled status and begin crafting a plan to effectively improve Agency performance to enable its removal from the troubled list.
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To facilitate this review, please have the following documents available for review and/or photocopying on Wednesday, July 20. This will enable effective use of the Team’s onsite time and minimize the disruption of the PHA’s day-to-day activities. 1. Most recent 12 months of bank statements 2. Most recent 12 months of balance sheets 3. Internal controls policies and procedures 4. Most recent 3 years of budgets 5. Financial interests in subsidiaries 6. Last 12 months of Board agendas and minutes 7. Recent executive contracts, including modernization, personnel, supplies, etc. 8. Most recent 12 months of payroll 9. Most recent 12 months listing of all benefits for all employees 10. Last 24 months of travel by SHA staff and Board members 11. Procurement Policy and Procedures 12. Maintenance Policy and Procedures 13. Personnel Policy The Team may request additional information as necessary during and after the review. We look forward to working with you and your staff in the near future and we appreciate your cooperation in scheduling the Team’s visit. If you have any questions or concerns regarding this upcoming review, please contact José Cintrón at (305) 520-5091 or via email at Jose.Cintron@hud.gov . Sincerely,
Karen Cato-Turner Regional Director of Public Housing Region IV
cc:
Ms. Kathy Dreyer, Chairperson, Housing Authority of Anniston Board of Commissioners Mayor Gene Robinson, Housing Authority of Anniston Appointing Official Ms. Cindy Yarbrough, Director, Birmingham Field Policy and Management Mr. Edmond Sprayberry, Director, Birmingham Office of Public Housing