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PREMIER HOTEL FOCUS
Premier Hotel Cape Town.
Choosing the perfect setting for your next conference?
Are you planning a conference and wondering where to host it? With so many breathtaking options available, from the serene bush to luxurious beach resorts and majestic mountains, the decision can be a challenging one. But, fear not! We’re here to guide you through the process of choosing the perfect setting for your next conference.
It depends on various factors including the purpose of the conference, the preferences and needs of the attendees, budget considerations, and logistical factors.
Here are some considerations to help you make the decision:
Purpose of the conference
Consider the theme and goals of the conference. Does the location align with the purpose? For instance, a conference on environmental conservation might be well-suited for a bush setting, while a wellness conference might benefit from a beach resort.
Attendee preferences
Think about the preferences and interests of your attendees. Conduct a survey or gather feedback to understand what type of setting would appeal to them the most. Some may prefer the tranquility of the mountains, while others may enjoy the relaxation.
Accessibility
What is the accessibility of the location for your attendees? Is it easy for them to reach? Are there transportation options available? You need to factor in travel time and convenience when choosing the location. The Premier Hotel
The Winkler has become a tourism centre and very well positioned for guests to explore the Kruger National Park, a mere 30km from the hotel. It gives delegates the choice between 82 standard rooms as well as five luxury suites.
Season and weather
Consider the season and weather conditions during the time of your conference. Mountains may offer picturesque views but could be challenging during winter months. Beach resorts may be perfect for summer conferences but may experience storms during the rainy season.
Facilities and amenities
Evaluate the facilities and amenities available at each location. Does the venue offer suitable conference facilities, accommodation options, and recreational activities? Ensure that the chosen location can cater to the needs of your conference, such as meeting rooms, AV equipment, and dining options. For example, Premier Resort Sani Pass conference facilities include sports and activities such as swimming and volleyball, to keep delegates occupied. The resort also has a nine-hole golf course, suitable for avid golfing business individuals.
Budget
Assess the budget available for the conference. Different locations may have varying costs associated with venue rental, accommodation, transportation, and catering. Consider the overall cost and ensure it aligns with your budget constraints.
Networking opportunities
Consider the opportunities for networking and socialising at each location. Some settings may offer more informal networking opportunities, such as beachside cocktails or mountain hikes, which could enhance attendee experience and engagement.
Local attractions and activities
Explore the local attractions and activities available in each location. Consider whether these attractions align with the interests of your attendees and if they can enhance the overall conference experience.
Environmental impact
Be mindful of the environmental impact of your choice. Choose locations that promote sustainability and minimise negative environmental effects.
Back-up plans
Always have backup plans in place in case of unforeseen circumstances such as extreme weather conditions or logistical challenges. By considering these factors, you can make an informed decision about whether to hold your conference in either a bush, or beach or berg resort that aligns with the needs and preferences of your attendees and the goals of your event.
