The Volunteer April 2016 by Countrywide Austral

Volunteer the

Issue 35 | April 2016 ISSN 1445-3886 | PP 100018972

REGULAR FEATURES

From the Chairman

From the Commissioner

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NSW SES VA BOARD OF DIRECTORS President of the Board of Directors Charlie Moir ESM (Inverell)

Functional Reporting Director Kim Davis ESM (Captains Flat)

Functional Reporting Director Neville O’Malley (Tabulam)

0428 401 443 chairman@nswsesva.org.au

secretary@nswsesva.org.au

northernzonechair@nswsesva.org.au

Functional Reporting Director Peter Lalor ESM (Mount Druitt)

Functional Reporting Director Patricia Orchard (Tamworth)

sydneywestern@nswsesva.org.au

namoi@nswsesva.org.au

Company Secretary Andrew Edwards andrew.edwards@nswsesva.org.au

NSW SES VA AREA REPRESENTATIVES Sydney Northern Area Alexandra Dwyer (Warringah-Pittwater)

Namoi Area Dennis Buck (Namoi Region HQ)

Murray Area Frank Wilson (Mathoura)

sydneynorthern@nswsesva.org.au

namoi@nswsesva.org.au

murray@nswsesva.org.au

Hunter Area Peta Luke (Merriwa)

Central West Area Reg Rendall (Blayney)

Sydney Southern Area Pat Johnson ESM (Sydney Southern HQ)

hunter@nswsesva.org.au

centralwest@nswsesva.org.au

sydneysouthern@nswsesva.org.au

Clarence-Nambucca Area Mark Neal (Nambucca)

Macquarie Area Ian Forrester (Dunedoo)

Southern Highlands Area Patricia Maxwell (Queanbeyan)

clarencenambucca@nswsesva.org.au

macquarie@nswsesva.org.au

southernhighlands@nswsesva.org.au

North West Area Mel Press (Ashford)

Far West Area Paul Kaye (Broken Hill)

Murrumbidgee Area Madison Harvey (Wagga Wagga)

northwest@nswsesva.org.au

farwest@nswsesva.org.au

murrumbidgee@nswsesva.org.au

Mid North Coast Area Cheryl Goodchild (Taree)

Lachlan Area Karl Milic CSM RFD (Cowra)

Illawarra South Coast Area Steve Cliffe (Wollongong)

midnorthcoast@nswsesva.org.au

lachlan@nswsesva.or.au

illawarrasouthcoast@nswsesva.org.au

Richmond Tweed Area Kristine McDonald (Tweed Heads)

Sydney Western Area Adam Rollinson (Sydney Western HQ)

richmondtweed@nswsesva.org.au

sydneywestern@nswsesva.org.au

CRITICAL INCIDENT SUPPORT PROGRAM 1800 626 800 CONTRIBUTIONS Content for The Volunteer Photography should only be supplied digitally, please avoid scanning of any type. Text can be supplied as a Microsoft Word document. Please send all content to: The Volunteer Editor: Pat Johnson Unit 1, 2-6 Lindsay Street, Rockdale NSW 2216 Phone: 1300 0 SES VA Mobile: 0408 161 018 Email: editor@nswsesva.org.au

Advertisers Alert Countrywide Austral is appointed by the New South Wales State Emergency Service Volunteers Association as the authorised publisher of The Volunteer. For enquiries re advertising in this magazine, please contact the publishers:

Countrywide Austral Level 2, 310 King Street, Melbourne Postal: GPO Box 2466, Melbourne 3001 Ph: (03) 9937 0200 Fax: (03) 9937 0201 Email: admin@cwaustral.com.au Design/Layout: Jason Jeffery & Kathryn Steel

DISCLAIMER: Countrywide Austral (“Publisher”) advises that the contents of this publication are the sole discretion of the New South Wales State Emergency Service Volunteers Association and the publication is offered for information purposes only. The publication has been formulated in good faith and the Publisher believes its contents to be accurate, however, the contents do not amount to a recommendation (either expressly or by implication) and should not be relied upon in lieu of specific professional advice. The Publisher disclaims all responsibility for any loss or damage which may be incurred by any reader relying upon the information contained in the publication whether that loss or damage is caused by any fault or negligence on the part of the publisher, its directors and employees. COPYRIGHT: All advertisements appearing in this publication are subject to copyright and may not be reproduced except with the consent of the owner of the copyright. ADVERTISING: Advertisements in this journal are solicited from organisations and businesses on the understanding that no special considerations other than those normally accepted in respect of commercial dealings, will be given to any advertiser.

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Contents REGULAR FEATURES 4 5 5 7 56

From the President From the Acting Commissioner From the Minister From the Editor NSW SES Region Headquarters

FEATURES 8

Magazine survey

10 Emergency Services Volunteers & Members Party Inc. 11 Seven weeks of non-stop storms across the state 16 Operation Orange 18 Road crash rescue Cobar truck rollover 19 Update from the Logistics Focus Group 21 A special presentation

23 Generations 25 Mardi Gras

Seven weeks of non-stop storms across the state

26 Rotary Youth Leadership Award 28 Unit Grants 32 Tsunami preparedness for NSW SES surges ahead 33 Pam disaster relief supplies report 35 Bring your whole self to NSW SES 36 AIIMS4

37 NSW SES Cadets to wear uniforms packed with good wishes 38 Whatâ&#x20AC;&#x2122;s happening at the Information and Communications Technology Directorate 40 Scholarships and Grants

On the cover:

Sophie Attwater, Charlotte Morrison and Clancy Simpson aboard the Young Endeavour. NSWSESVA.ORG.AU

FROM THE PRESIDENT

What it does bring to the fore is how precious life truly is, especially the relationships we form along the way. CHARLIE MOIR ESM PRESIDENT NSW SES VA A lot of what I wanted to talk about this month has gone by the wayside after news of the tragic death of one of our SES family in Tasmania. Mr Daryl Broderick, a 23 year old volunteer in the Tasmanian Burnie Unit died after being struck by a limb while felling a tree. He was a dedicated member of four years, and also helped out in the Hunter Deployment in New South Wales. Our thoughts and prayers are with all of his family, friends and colleagues in Tasmania. What it does bring to the fore is how precious life truly is, especially the relationships we form along the way. I hope each and every one of us can genuinely name people in our lives who mean the world to us, and us to them. I hope we all have close, loved friends and family and a wide circle of others who we can share a laugh, knowledge and be comfortable in each other’s company. More than that though, I hope we are all kind and gentle to those that we meet along the way. Not just the members of the public that

we help, but the other members of our volunteer family that we have met on jobs, deployments, working groups, through conferences and professional development and even those we have only ever ‘met’ in the virtual space- possibly even more so those people. I say this because I have observed a concerning trend. Not a real social media aficionado myself, I make the foray into social media groups somewhat infrequently. But when I have been online of late, I have seen that there are occasions where there seems to be a bit of the ‘keyboard warrior’ mentality creeping through. We aren’t necessarily being as kind to each other online as we may normally be face-to-face and I would like to ask that we all make a concerted effort to think before we type. Look at how it might be received, ask ourselves if we would say it in those exact words if the person was standing in front of us, and most of all, ask yourself how you would feel if someone responded like that to one of your loved ones. If you can’t honestly

tell yourself that each of these things has been checked and cleared, maybe think twice about what you are writing. On a positive note, we had the pleasure of launching the 2016 Rotary Emergency Service Community Awards in Parliament House as one of the sponsors. Minister for Emergency Services, Mr David Elliott put it beautifully in his opening speech, that emergency services people have a different mentality. One where the attitude is that “under my watch my community will be safer”. We also had the honour of seeing the winner for the volunteer officer category, Sydney Southern’s Flood Rescue Officer Shannon Crofton, launch the event with his counterpart from Ambulance NSW representing the paid officer category. Nominations for this award are now open, and any volunteer is able to be nominated. Think of your colleagues and friends and don’t forget to put someone forward who is deserving of this award. Keep yourself and your mates safe.

CRITICAL INCIDENT SUPPORT PROGRAM

1800 626 800

THE VOLUNTEER | APRIL 2016

FROM THE ACTING COMMISSIONER

I look forward to continuing to build this great organisation so that it will continue to support volunteers to meet the needs of their communities. GREG NEWTON ACTING COMMISSIONER It has been a challenging start to the year and without doubt we will have more challenges to come. In the past weeks, I and members of the Strategic Leadership Team have visited several Units, some of which have had their fair share of change. Without exception these Units have weathered their own storms and come out the other side with both new members and a renewed passion for what they do. This is a reflection of their commitment and team work. Our daily business be it responding, training, developing, and planning is not unlike a busy operational event. We need to be clear on our goals,

maintain momentum, stay flexible, continue to be innovative, and work together for a common purpose. Foremost, we must savour team work and appreciate the strength it gives us as an organisation across every Unit, Region and business unit in State Headquarters. I would say without exception that as a member of the NSW SES you have chosen this organisation because you are personally aligned to what we do for and with our communities. Our communities value this and place their trust in us. This in turn fuels our desire to be a better,

stronger and more capable organisation regardless of our role as a volunteer or staff member. The commitment to service the community which bought me to the NSW SES 28 years ago as a volunteer remains the same today as it did then. I look forward to continuing to build this great organisation so that it will continue to support volunteers to meet the needs of their communities. I must lastly thank Adam Dent for his 12 months of inspiring leadership. He has expanded our vision of ourselves, a legacy we must continue to embrace and perpetuate. Stay Safe.

FROM THE MINISTER

Emergency services workers dedicate thousands of hours of their time to respond to the community’s needs. I recently learned of one SES volunteer doing outstanding work in on the Far South Coast. Mrs Yvette Ringland assisted in reestablishing the Bega SES unit for the good of the community. She has been with the NSW SES for nearly four years and has completed training for storm damage, rescue skills, completed advanced training in flood boat operations and vertical rescue, she has abseiled down a cliff, climbed onto roofs and travelled in a helicopter. Mrs Ringland has also been involved in vertical rescues and flood rescues, and in 2014 she coordinated her unit

to assist with a major flood event in the Bega Valley. She was awarded the first ever “See yourself in Orange” volunteer grant for her contribution to the NSW SES. She was named 2016 Bega Local Woman of the Year. We recognise the hard work, bravery and valour of all emergency services workers who work selflessly to protect the lives and property of others. You leave your workplaces, family and friends to help people desperately in need of your services, and work in the toughest of conditions. To say I am humbled by your dedication and commitment is an understatement.

DAVID ELLIOTT MP MINISTER FOR EMERGENCY SERVICES

NSWSESVA.ORG.AU

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FROM THE EDITOR

From the Editor PAT JOHNSON ESM EDITOR What a busy few months it has been to start 2016. I don’t think a week has gone by that service hasn’t been busy, with severe weather events and, one of my pet operational support roles, searches on behalf of the police. For example, the search in the Blue Mountains has involved four of our regions CWR, SNR, SSR and SWR. As I type we are into our twelfth day. So far this year alone we have been involved in 43 searches. I want to thank all of our members who put their life on hold to support our may roles not just storm, flood and tsunami.

Search Briefing for Blue Mountains.

Three young SES volunters on a voyage of a lifetime Three of our young volunteers left on a 11 day voyage on the Young Endeavour on Sunday, March 20,

sailing up the New South Wales coast. In the next issue we will publish a log of their voyage.

VALE PENNY RODGERS It’s with heavy heart I write this message, the Marrickville Unit has lost one of its family Members Ms Penny Rogers who passed away on Friday, March 18. She leaves behind her Loving Husband Mike and her loving dogs which we all call her children Ollie and Daisy. There is a lot I can say about Penny always there to help with a smile, keep us all on track at the Unit and always time to give us advice. It’s hard to think of Penny as just a member as she was a true friend to all of us and has help make Marrickville Unit what it is today. She had many friends and one of her great passions was making everyone involved. I would like to thank the Marrickville Members, Sydney Southern Local Units, Sydney Southern Region and State for the support they have given us all. Michael Carney Local Controller, Marrickville SES Clancy Simpson, Sophie Attwater and Charlotte Morrison.

NSWSESVA.ORG.AU

MAGAZINE SURVEY

Magazine survey In 2013 we asked our members for feedback on our magazine The Volunteer. To assist us in delivering a high quality publication, we are again asking for a few minutes of your time to complete the same survey. Information you provide will be treated confidentially. Results will be aggregated and used by the Volunteers Association to make sure we are delivering a contemporary publication to our members.

1. How long have you been a reader of ‘The Volunteer’ magazine?

Less than 1 year 1-2 years 3-4 years 5-6 years 7-8 years 9-10 years more than 10 years

2. Approximately how much time do you spend looking through your issue of ‘The Volunteer’ when you receive it?

Less than 15 minutes 15-30 minutes 30-45 minutes 45-60 minutes More than 1 hour

3. Please tell us how you like to read ‘The Volunteer’. Do you Skim for articles of relevance Read the entire issue Don’t know

You can complete this survey in any of the following ways: »» Online at the following link: https://www.surveymonkey.com/r/KB2JBD6 »» By filing it in, scanning and emailing it to us at office@nswsesva.org,au »» Fill it in and send it by fax to 1300 273 782 »» Or send it by Post to: The Volunteer magazine survey, NSW SES Volunteers Association, Unit 1, 2-6 Lindsay St, Rockdale NSW 2216 Thank you for participating in our survey. Your feedback is essential!

4. How many others do you share your copy of ‘The Volunteer’ with?

5. How long do you keep your copies of ‘The Volunteer’?

THE VOLUNTEER | APRIL 2016

Less than 1 month 1-2 months 3-4 months 5-6 months 7-8 months 9-10 months 11-12 months More than 1 year More than 2 years Indefinitely

6. How would you rate the overall layout of ‘The Volunteer’?

None 1-2 others 3-4 others 5-6 others 7-8 others 9 or more people

Excellent Good Fair Poor Undecided

MAGAZINE SURVEY

7. How would you rate the timeliness of articles presented in ‘The Volunteer’?

Excellent Good Fair Poor Undecided

8. How would you rate ‘The Volunteer’ compared to other magazines or newsletters of similar content?

Excellent Good Fair Poor Undecided

9. How often do you use information from ‘The Volunteer’ for discussion in your Unit?

Often Sometimes Rarely Never Don’t know

10. How helpful do you find ‘The Volunteer’ for learning about the NSW SES Volunteers Association or Volunteer activities in the SES?

Very Helpful Somewhat Helpful Undecided Not too Helpful Not at all Helpful

11. What would you like to see more of in ‘The Volunteer’? SES news and events N SW SES Volunteers Association reports on current issues and working parties Stories written by or from Volunteers Stories about Volunteer Units Upcoming events International or interstate Emergency Service news Other (please specify)

12. ‘The Volunteer’ is currently published 4 times per year in April, June, September and December (e-version). How often would you like to see it published?

Bi annually - every 6 months Quarterly - every 4 months Bi monthly - every 2 months Monthly Not at all

13. ‘The Volunteer’ is currently published in a hard copy magazine format 3 times per year in April, June, and September and an e-version in December. What format would you like to read it in? No change - Hard copy colour magazine 36 - 48 pages Hard copy newsletter - less pages A PDF document sent via email Read a PDF or e-version online R eplace the magazine with a news section on the NSW SES Volunteers Association website Not at all

14. Do you want the Volunteers Association to continue with the e-version of the Magazine? I would like to see each edition as a hardcopy and e-version I would like to see each edition as a hardcopy only I would like to see each edition as a e-version only

15. Do you have any other comments of suggestions on how the Volunteers Association can improve ‘The Volunteer’ magazine? No Yes Other (please specify)

NSWSESVA.ORG.AU

EMERGENCY SERVICES VOLUNTEERS & MEMBERS PARTY INC.

Announcing the formation of a new political party to represent the views and aspirations of the Emergency Service industry

t is with pleasure that we introduce to you and invite you to join the political party who can and will represent Emergency Service Volunteers & Members at both the State and Federal level of government. Join this party and help us make a real common sense difference in our parliaments. Our policy objectives include:

FIX OUR NON-EXISTENT INJURY COMPENSATION PROBLEM Did you realise that NSW SES volunteers are abandoned after only six months on workers compensation if they are injured whilst volunteering and can’t go back to their regular work? This situation has caused significant hardship and financial stress to volunteers and their families who after having been injured on SES duty, they have been abandoned after only six months. This has left them unable to pay their rent, mortgage, their children’s school fees or put food on the table. Can you imagine what would happen if this was you, hit by a car on operations, months of surgery and rehab, and then after only six months, no more income! No other emergency service worker in NSW has to accept that. It’s time politicians stopped paying lip service to volunteers and start recognising the true value of their work to the community and their life saving contribution (and not just use us for a photo opportunity).

THE VOLUNTEER | APRIL 2016

TAX DEDUCTIONS FOR VOLUNTEERS It costs money to volunteer and these out of pocket costs are borne by the volunteer. We will fight to have a $2,000.00 dollar tax deduction allowable by the ATO for active emergency service volunteers to recognise and make deductable some of the costs of doing this life saving role. Volunteers save the government and the community enormous amounts of money so these expenses should be deductable.

WORK HEALTH & SAFETY REFORM It is unreasonable and unfair that someone who volunteers to respond in dangerous disaster type conditions can face the threat of prosecution under the WHS Act including potentially facing heavy fines if a fellow volunteer is injured. These laws need to be amended to protect volunteers. We need your support and involvement to get this party up and running, so please check our website http://emergencyservicesparty. org.au/ and if you like what you see, join us. If you are on Facebook, like us to keep updated https://www.facebook.com/ emergencyservicesparty David Lane OAM President

David Lane has been an SES Volunteer for nearly 30 years. He has more than 20 years’ experience as an SES controller and he has served on the SESVA State Council for 10 years with 4 years as President. He was appointed to the inaugural SESVA welfare fund committee and is still serving on that committee. David has been a member of the NSW RFS and a Volunteer Bush Fire Brigade member. He has served on many committees and organisations and is currently the serving Mayor of Walgett Shire Council in North West NSW. David is an active member of a number of community organisations, runs a family business and has a young family.

SEVEN WEEKS OF NON-STOP STORMS

Seven weeks of non-stop storms across the state

NSWSESVA.ORG.AU

SEVEN WEEKS OF NON- STOP STORMS

THE VOLUNTEER | APRIL 2016

SEVEN WEEKS OF NON-STOP STORMS

NSWSESVA.ORG.AU

SEVEN WEEKS OF NON-STOP STORMS

Stats from December 13, 2015 REGION Central West Region

163

Clarence-Nambucca Region

150

Far West Region Hunter Region Illawarra South Coast Region Lachlan Region

27 1436 499 53

Macquarie Region

135

Mid North Coast Region

487

Murray Region

Murrumbidgee Region

109

Namoi Region

110

North West Region

Richmond Tweed Region

282

Southern Highlands Region

131

Sydney Northern Region

1827

Sydney Southern Region

3940

Sydney Western Region

2813

Total

TOTAL JOBS

THE VOLUNTEER | APRIL 2016

12305

SEVEN WEEKS OF NON-STOP STORMS

NSWSESVA.ORG.AU

OPERATION ORANGE

Operation W

oronora Dam was the stunning venue for the fourth SES Operation Orange, held on Saturday, March 12, 2016. Involving 125 SES members on the day, we had nine teams from Sydney Southern Region units and one team from Namoi Region competing for the coveted trophy. The day began at sunrise with bleary eyed Stand Managers and Catering arriving to set up for the day. Teams arrived shortly after to be briefed and welcomed by the Acting Commissioner Greg Newton. Teams then eagerly departed for a number of team building and SES Skill based stands. Community Engagement on the day was supported by members from

THE VOLUNTEER | APRIL 2016

Canterbury Unit with the new SES Truck, Snowy River Unit with snow rescue equipment and Wollongong Unit with demonstrations of Vertical Rescue off the Woronora Dam Wall. The day was turned on its head when Operations informed teams that they were now participating in a large scale missing person search exercise. Steep and rugged terrain coupled with 36 degree temperatures created the reality that we were aiming for. Needless to say we were happy to see that members still had a smile on their face after the search was called off. A close competition, the day was decided only by the final Egg Challenge. Congratulations to Liverpool who were the champions of the day, with

Sutherland in second place and Camden in third. That said, in the words of Campbelltown, “as long as you’ve learnt you haven’t lost”. Presentations to teams were made by the SSR Controller Samantha Coldwell, Acting Assistant Commissioner Nicole Hogan and Mr Lee Evans, MP for Heathcote, representing the Minister for Emergency Services. The day however could not have run without the funding and support of NSW SES Volunteers Association – thank you. With the assistance of State and Regions, we are hoping to see units across NSW attending the next Operation Orange in 2018.

OPERATION ORANGE

ORANGE NSWSESVA.ORG.AU

ROAD CRASH RESCUE

Cobar SES Unit on the job again. Same location, different vehicle, different job. Kangaroos and trees are not a good combination.

Road crash rescue Cobar truck rollover T

he Cobar SES Unit in western NSW each year attends a number of road crash accidents. The mining town of Cobar is on the intersection of two major highways, the Kidman Way running north - South from Queensland into Victoria and the Barrier Highway running east - West from Dubbo through Broken Hill into South Australia. Both of these highways carry constant and significant tourist and heavy transport traffic. Unfortunately both passenger and heavy transport vehicles are involved in accidents, sometimes with each other, on these highways. Causes of these accidents frequently include animal strikes and driver fatigue. Many heavy transport accidents occur during the night as drivers meet increasingly tight time frames for delivery. A recent truck rollover 60kms north of Cobar on the Kidman Way was typical of these accidents when a truck loaded with another prime mover rolled over on a straight stretch of highway completely blocking both lanes of the highway. The Cobar SES Unit who have the primary Road Crash response responsibility for the Cobar Shire,

THE VOLUNTEER | APRIL 2016

the area of which is slightly smaller than the area of Tasmania, received a request at 2245 hours from Cobar Police to attend the accident scene to provide lighting and general assistance. Fortunately in this case the truck driver was not seriously injured, was able to free himself from the cab, was treated by Ambulance at the scene and transported to Cobar Hospital. The Cobar SES Unit attended the accident with 2 rescue vehicles and 6 members setting up lighting to illuminate the accident scene and allow examination of the accident scene and the damaged vehicles. A heavy articulated loader from a nearby station property was brought to the scene and used to right the overturned truck and trailer and move them off the highway so that a number of backed up heavy transport trucks could resume their journeys to distant destinations. The accident scene was cleared by SES and RFS Personnel and handed

over to Council traffic control staff until heavy vehicle recovery teams could get to the scene possibly some 12 hours later due to the remote location. The Cobar SES Crew arrived back in town at 0240 hours to refurbish their vehicles and return home for a short period of rest before starting their day jobs later that morning. Gordon Hill Local Controller, Cobar SES Unit

UPDATE FROM THE LOGISTIC FOCUS GROUP

Update from the Logistics Focus Group T

he Logistics Focus Group met again in recent weeks, this time to map the processes used by the Logistics Section of an Incident Management Team during incident response. Simon Gethin facilitated the business process mapping using the new techniques introduced by Strategy Planning and Innovation! It is great to see teamwork in action, with members

from Units, Regions and many SHQ branches. The group also invited a rep from Flight Centre Management (FCM) our new government travel providers to see where they fit in and what they can offer to support streamlined operational deployments for our members. Further to this the Multiagency Logistics training calendar is currently being finalised and will soon be

available on the Training and Education EOS page. If you would like to undertake this training an expression of interest will be distributed in the next few weeks. Gina Jones Major Operations Officer Operational Capability NSW State Emergency Service NSWSESVA.ORG.AU

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A SPECIAL PRESENTATION

Pictured from left to right are Craig Ronan, Region Controller for Central West Region, Kim Cummins, Deputy Unit Controller for the Portland Unit, Dee Cummins, Unit Controller for the Lithgow Unit and The Honourable Paul Toole MP, Member for Bathurst and the Minister for Local Government.

A special presentation O

n Friday, March 4, 2016, Central West Region Headquarters hosted a special Presentation Ceremony to once again recognise the service of Kim and Dee Cummins as volunteer members of the NSW State Emergency Service. The presentation was followed by a morning tea. The Presentation Ceremony was attended by The Member for Bathurst and Minister for Local Government, The Honourable Paul Toole MP. The Honourable Paul Toole MP presented Kim and Dee Cummins from the Lithgow and Portland Units with replacement NSW SES Long Service Awards including their NSW SES Long Service Medals. Tragically Kim and Dee lost their NSW SES Long Service Awards and Medals in a house fire late last year in which Kim and Dee lost all of their possessions. NSWSESVA.ORG.AU

Donate now.

GENERATIONS

Generations HOW MANY MORE GREAT GRAND PARENTS DO WE HAVE IN THE NSWSES?

e are wondering how many couples working in the SES are great grand parents. Are we on our own? Looking at their great grand daughter Phil and Coralie wondered what is the smallest SES uniform that is available. The two of them have been in the SES a total of 38 years Phil being 25 years and Coralie 13 years. They have been active in aerial search, land search, powerboating, catering, chainsaw work, roof repairs and tarping, out of area assistance, crowd control and various promotional work. They have travelled as far afield as Melbourne, Ballina, Broken Hill, Port Hedland, Townsville, Kempsey and many places in between for aerial searches and out

of area assistance. Both have appeared on TV in conjunction with SES. Phil on Good Morning Australia and Coralie on The Kerri-Anne Kennerly show. Even though they were never able to talk the middle two generations into joining they are getting an early start on little Charlotte Coralie Maurer hoping to have more success there. The attached photo is one of Phil and Coralie in uniform with baby Charlotte. The other attached photo is one of Coralie working with a chain saw when little Charlotte was just two days old. Phil and Coralie Mahoney NSWSESVA.ORG.AU

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MARDI GRAS

Mardi Gras N

SW SES joined in the momentum marching for the eighth year in a row in the Sydney Gay and Lesbian Mardi Gras Parade on Saturday, March 5. Over 90 NSW SES members marched alongside partners, family and friends followed by the Randwick Unit truck covered in a vibrant design of the Rainbow Flag. Marchers wore costumes showing off our capabilities, speciallydesigned t-shirts and Pride Pins symbolising our commitment to being an organisation that practices respect and values different points of view. The Pride Pins are available for all members. To get one, contact the Diversity & Inclusion Officer on 02 4251 6595 or at diversityandinclusion@ses.nsw.gov.au. Marching in the Mardi Gras parade is one way we align with best practice in our industry. This year we marched at the start of the parade with our fellow emergency services including Australian Federal Police, NSW Ambulance, Australian Defence Force, NSW Rural Fire Service, Corrective Services NSW and Fire & Rescue NSW. By participating in the parade we also demonstrated to communities that we are a safe and welcoming organisation for them to belong to and that we will be there for them during floods, storms, tsunami and other emergencies. Marching in the Mardi

Gras parade sends a strong message but it is not a political statement. It a message about service, nondiscrimination and respect. It is saying

“we will be there for you if you need us”. A great night was had by all and we’ve got lots of ideas for how to make the event even better next year! NSWSESVA.ORG.AU

ROTARY YOUTH LEADERSHIP AWARD

Rotary Youth Leadership Award I

n December, the NSW SES Volunteers Association and the NSW State Emergency Service sponsored a number of young SES Volunteers aged 19-25 to participate alongside a selected few other young Australians for a one week-long residential personal development program for young people called RYLA – the Rotary Youth Leadership Award. RYLA gave these young people the opportunity to come together in a supportive environment to gain a better understanding of their own strengths and the unique qualities and abilities of others. Through experiential workshops, participants had the chance to develop a network of resources to facilitate their role, personal development, and leadership skills through a wide range of background and experiences, including a series of speakers who challenged the participants, their beliefs, and provided inspiration. Following are some of the reflections of participants from the program:

THE VOLUNTEER | APRIL 2016

DAVID EDMOND

CHRISTINA TRUONG

As we went through the week I started to learn a lot more about myself. We had an apprentice challenge to complete, and in the first meeting we had as a team I sat back and didn’t have much to input. As the rest of team were doing their bit of the challenge, I had a chat to the other team leader and opened up about my personal experiences. This led to an idea for the team project that the team thought was a great idea and went with it and in the end our project was based on my life experience. This opened my eyes and mind that if you have an idea or contribution, then speak up and voice your idea even if it doesn’t work out, at least you tried.

A great platform for a youth group to come together and learn about leadership (with the) knowledge and skills we gained not just from speakers and mentors but also from each other, which in my opinion is the greatest gift of this RYLA experience. It was an incredible week. Our facilitating leaders continued to throw challenges at us. They made us challenge our existing ideas and beliefs. The many speakers that spoke were inspirational and passed incredible wisdom. But most of all we learnt from each other.

ROTARY YOUTH LEADERSHIP AWARD

SHAUN FARMER

MADOC COLLINS

The thing that stuck with me and really hit home after completing the RYLA Program was a comment made on the first day by Ben MacNevin during his introduction to the program “you all come together not knowing each other you will leave here knowing each other better than some of you best friends and have achieved more then what you could think of in a week.” Ben was definitely not wrong. The series of skills and techniques that I took away most from the program was the importance of team work and its ability to make tasks a lot easier to accomplish, the ability to break down tasks and see the issue within a group which potentially have the ability to affect the performance and effectiveness of a group. The skills and techniques associated with effective public speaking. The importance of setting goals and re-evaluating your progress over time. I recommend this program and strongly suggest that young volunteers within the NSW SES are given the opportunity to participate in the program, the skills that they will learn will develop them as individuals but also improve the professionalism and public perception of our service.

Although it was a ‘leadership’ course the week involved a great deal of self-leadership. We started with examining ourselves, and went on to look at one of the most fundamental lessons, which is that leadership is not a self-aggrandising trip but one that involves the empowerment and enablement of those for whom you are responsible for. We saw that leaders are builders – they build the skills of the team members, they build the capability of the team and they build a future for the team. The lesson that a good leader creates more leaders was one that stood out, one young Rotarian put it very well when he said “leaders help others reach a better place. It was an excellent week spent with excellent people, and I am glad to say that I left knowing for the first time just how little I know. Now I hope to apply what I have learnt for the good of my Team, my Unit and the SES.

MATTHEW NORRIS We all embarked on a remarkable journey to not only learn from the best people in their fields but to assist others and ourselves in learning how we work as individuals. I came out of the week feeling like a changed person, now with a purpose and the knowledge that I have the support of 70 people behind me. The people I have met and networked with has opened up many opportunities and provided a fantastic base to improve myself not only in the NSW SES and in my professional life.

NSWSESVA.ORG.AU

UNIT GRANTS

Unit Grants

Ballina

n behalf of the Ballina SES unit may I thank the NSW SESVA for the grant of $3,813.13 to purchase 40 chairs, 6 tables, and 6 office chairs for the unit. The Ballina unit has 80 members, and had only 35 chairs and a couple of broken down tables to use for meetings, and training. The office chairs were old and had lost their gas, which meant that operators at the desks would sink low to the floor. The NSW SESVA have been very supportive of the Ballina unit over the years, with grants for a training manikin, a security system for the building, shelving for our stores, and numerous other equipment supplied via SHQ. The Ballina unit is proud that 100 per cent of its members are VA members also. Keep up the brilliant work that the VA is doing for the members and communities of NSW Gerry Burnage ESM JP

THE VOLUNTEER | APRIL 2016

UNIT GRANTS

Tabulam

he Tabulam unit was successful with a unit grant to purchase a 63cm smart TV to be used in Flood and Storm Operations as well as training. A big thank you to the VA. Neville O’Malley from Tabulam unit was successful in a VA sponsorship application to run a region wide Flood Boat Exercise. This day covered all aspects of flood boat operations and the Ballina team took home the trophy. A big thank you to the VA for supporting the day. Neville O’Malley Tabulam Unit

City of Sydney

hank you to the VA from the City of Sydney for their grants which enabled us to buy a new fridge and an elevated platform attachment for our forklift. The fridge came at the right time as our old one was on its way out and the forklift work platform will

make the logistics of the unit much easier and safer for our trained operators. Thank you once again to the VA for their generosity. Robert Cooper Acting Local Controller

Waverley/ Woollahra SES

averley/Woollahra bought two short throw projectors with an EVSS grant, but when it came to install them, found the costs was huge. Rather than dip into our unit budget, we applied for a grant from the NSW SES Volunteers Association to help with the installation costs. Although the grant didn’t cover all the costs, it certainly helped. We are very grateful to the VA for the help we received and will be applying for more grants in the future to help buying those extra things around the unit that help us with training and managing operations. Kim Edwards Local Controller NSWSESVA.ORG.AU

UNIT GRANTS

Dear Charlie, May I take this opportunity to again extend my sincere thanks to you and the VA Grants team, for all your assistance and incredible support. With the VA’s Volunteer scholarship, I have now able to undertake and successfully complete the double Diploma course; »» TAE50111 Diploma of Vocational Education and Training and »» TAE50211 Diploma of Training Design and Development The course was truly excellent. The professional staff at Plenty Training certainly made sure we worked hard and learnt a lot! I would highly recommend this course to other members. It was genuine training, with real learning outcomes – not just a talk-fest, to get a qualification! Hopefully, I have been able to better assist our members with a wide range training and course facilitation opportunities across both my Southern Highlands Region and Sydney Northern Region, as well as training visits completed and/or planned to: Central West, Clarence/Nambucca, Lachlan, Macquarie and Sydney Western. I have also been helping with training for the RFS (First Aid, Leading People etc.) and as This is to certify tha a facilitator with the NSW Multit Graham Kingsto Agency Leadership Programme, which n Kinde r has fulfill ed the re includes NSW Ambulance, RFS, SES quireme nts for and Fire and Rescue. TAE502 Diploma 11 of Traini ng Desig t certify tha While I trust I am beginning to n and D This is to evelopm having co ent mpleted the units inder K n return some of the confidence you to of compete ings K m nc y ha ide ntified ov Gra erleaf for showed when the VA provided me quirements ed the re has fulfill with the Grant, I would really like to TAE50111 d Training ation an encourage other members to apply for nal Educ tio ca Vo of Diploma erleaf ntified ov a similar scholarship Grant. I have learnt etency ide its of comp ed the un let mp co having so much, travelled to some fantastic SES locations and met literally hundreds of absolutely wonderful fellow volunteers. Thank you. Yours sincerely Date of Issue: 20 Novem Certifica ber 2015 te Numb er: 230424 9-8083-16 73618

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THE VOLUNTEER | APRIL 2016

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Great savings on a wide range of member benefits!

NSW SES VA members enjoy exclusive savings on accommodation, airline lounge memberships, package tours, insurances and more. These services are free to use at any time and can be accessed by phone or via the Member Advantage website. For further information, visit:

www.memberadvantage.com.au/nswsesva

VALUE ADDED BENEFITS þ Save on travel and accommodation þ Save on insurances and financial services þ Save on on shopping and electronics þ Save on attractions and gift experiences

EXCLUSIVE: DIGITAL CARD Access all your dining and entertainment benefits on the go with your personal digital card, direct on your mobile device. Airline Lounge Memberships

Insurances

Package Tours

Accommodation

Car Rental

International Money Transfers

Movie Tickets

Lifestyle Experiences

Dining

Magazine Subscriptions

Credit Cards

Online Shopping

For further details, contact NSW SESVA Member Advantage: Call 1300 853 352 or visit www.memberadvantage.com.au/nswsesva

TSUNAMI PREPAREDNESS

Tsunami preparedness for NSW SES surges ahead:

Waving goodbye to outdated maps

he NSW SES Tsunami Operations Capability Development Group (CDG), is a cross-section of volunteer and staff members who have been developing a broad strategic plan and project to address tsunami preparedness in NSW. The project will determine plans of action to increase tsunami awareness and capability in the Service, schedule stakeholder consultation, and develop communication strategies. NSW SES has appointed a full time Project Manager within the Operational Capability Branch Emergency Management Directorate, currently chair of the Tsunami CDG Nick Kuster, to work on tsunami preparedness for the Service.

DO YOU KNOW YOUR RESPONSIBILITIES IF A TSUNAMI HIT? ARE OUR UNITS PREPARED? WHAT ARE OUR GAPS IN KNOWLEDGE? We know some of these gaps already: »» Lack of awareness in the community and NSW SES (State, Region and Unit, staff and volunteers) of the true risks and consequences of marine and land based tsunami events. »» Underdeveloped community resilience. »» Under-utilized engagement with key agencies with responsibilities in tsunami preparedness. »» Could lead to a false sense of security in believing our operational preparedness and response readiness is appropriate or sufficiently robust. Only when our people gain this education and awareness can we then empower the community to be prepared (safer) from the threat of tsunami in NSW.

THE VOLUNTEER | APRIL 2016

TSUNAMI EVACUATION AREAS PROPOSAL NSW SES plan to release its tsunami evacuation mapping platform to the NSW public around April/May 2016 (via a link from the TsunamiSafe website), with a stakeholder engagement ‘package’ consisting of FAQs and awareness material. Briefing materials and a communications strategy are being developed. Falling out of this work will be desktop and functional exercises both at strategic and local levels to test NSW SES tsunami preparedness. There will also be longer-term community engagement strategies combined with local tsunami planning undertaken. NSW SES has received very positive support so far from internal membership and external stakeholders, such as Australian Tsunami Advisory Group (ATAG) for its recommendation to publicly release tsunami evacuation mapping, based on best available information at the time.

UP, UP AND AWAY The current national warning messages for a land-based tsunami threat in Australia advises to go at least 10m high and 1km inland away from the water’s edge. NSW SES has adopted the evacuation footprint 10m high and 1km away from the water’s edge to include 10km up estuaries away from the open ocean. This is based on current research, but these tsunami evacuation areas will be incrementally refined based on further research, local and regional planning and ground-truthing.

FUTURE WORK TO ADDRESS GAPS IN TSUNAMI PREPAREDNESS IN NSW »» Refine modelling in estuaries and research on potential tsunami from landslides on continental shelf.

»» Research opportunities of meteotsunami and associated risk on East Coast of Australia. »» Community Engagement Strategy utilizing the public release of maps. »» Revisit Cardno (2013) Tsunami Inundation Report and identify key areas »» Exercises to test arrangements and further refine key risk areas on NSW Coast. »» Operational Tsunami Capability Development Group (TOCDG) Made up of key coastal Region volunteers and staff (includes Western rep) »» Examining current best practice, emerging data, community engagement trends, and lessons learned from recently rolled out strategies and research, e.g. walking evacuation routes, vertical evacuation, etc. »» Make recommendations to NSW SES Executive on way forward, including strategic planning that articulates engagements, time lines and key deliverables.

WHETTED YOUR APPETITE!? IF YOU WANT TO KNOW MORE CHECK OUT SOME GREAT TSUNAMI RESOURCES HERE: »» Tsunami the Ultimate Guide (AGD): https://www.emknowledge. gov.au/connect/tsunami-theultimate-guide/#/ »» NSW SES TsunamiSafe Site: http://www.tsunamisafe.com.au/ »» State Tsunami Plan (OEM): https://www.emergency.nsw. gov.au/publications/plans/subplans/tsunami.html

PAM DISASTER RELIEF SUPPLIES REPORT

Pam disaster relief supplies report TAFEA Australia Connection Communities

n March 2015 tropical cyclone Pam hit Vanuatu and caused massive destruction particularly in the Shefa and Tafea islands of Erromango, Tanna, Aniwa. Futuna and Aneitym. The category 5 cyclone known as a monster has damaged homes and gardens that most people in the area depended on for subsistence living. The Australia South Sea IslandersPort Jackson responded by sending much needed relief items to the people who were most affected via Tafea Australia Connection Communities (TACC) in Port Vila who the shipped the items to affected areas for distribution. TACC worked collaboratively with local authorities, institutions, companies and individuals shipped the items to Tanna and stored them at Nikoletan Council of Chiefs premises at Lenakel and worked collaboratively with Tafea Provincial government Council, Niko Letan council of chiefs, Tafea cultural centre, Lenakel municipality and some relief distributing agencies to distribute to 112 tribes in Tanna and four other Tafea offshore islands of Aneitum, Futuna, Aniwa and Errommango. The distribution process that TACC has embarked on has

tremendous positive effect on the re-strengthening of tribal council’s structure. People in remote areas rely on community/tribal governance that encompasses leadership, community harmonisation and livelihood sustenance. During the official welcome in Tanna the Vice President of the Tafea Australia Connection Mrs Jospehine Fred thanked the Australian South Sea Islanders and said that the Australia South Sea Islanders who donated the relief items were descendants of Vanuatu who were taken 150 years ago by force to work in plantations in Australia. The donation they made is the beginning of the process of rebuilding their links with their tribes and TACC is prepared to facilitate this process. Tafea Provincial Government Council Secretary General Mr Reynold Sumat also acknowledged the Australia South Sea Islanders for donation to Tafea and TACC for facilitating the distribution process. He further said that Tafea region lacks technical human resource and welcomed ASSI skill people to assist. Report Compiled by Lutu Sakita

ACKNOWLEDGMENTS TACC would like to sincerely thank the following institutions and People who have helped out in TACC distribution; »» Australian South Sea Islander’s »» Vanuatu Environment Advocacy »» IFIRA TRUSTEE »» Mrs Emelda Waskam Davis Network »» Vanuatu FERRY Shipping »» Vanuatu Government (NDMO) »» ActionAid »» Executive and Members of Tafea »» Late Edward N Natapei »» Blackman Town Municipality Australia Communities Tanna »» MP Pascal Iauko Iaris »» Tafea Southern Police Patrol Chiefs and people »» Mr Benny Wenda »» Taule Taule Association »» NSW SES and Overseas Disaster »» Mr Peter Sakita »» Niko Letan Councils of Chiefs Resources »» Mr. Xavier Harry »» Tafea Kaljerol Senta »» Mr Johnny Koanapo »» Touraken Shipping LTD

NSWSESVA.ORG.AU

Help the Salvos shield those in need.

www.salvos.org.au CREDIT CARD DONATIONS 13 72 58

BRING YOUR WHOLE SELF TO NSW SES

Bring your whole self to NSW SES N

SW SES has recently launched the diversity and inclusion strategy. The strategy is a commitment to continually seeking to enhance the diversity of our membership and to maintaining an inclusive and respectful culture that values different perspectives. It is one way we embody our TARPS values. Research shows that to fit in with the culture of an organisation we will sometimes cover up parts of our personality or point of view. However,

we also know that organisations thrive when members believe there is a commitment to supporting different points of view and they feel included. This means that the more we are covering up, the less opportunity we have to thrive. The NSW SES diversity and inclusion strategy is one way we communicate to everyone that we want a diverse organisation, we value different points of view and we are committed to maintaining an inclusive and respectful culture.

In short, we want everyone to bring their whole self to NSW SES. We all have a role to play in increasing diversity and encouraging inclusion. Making sure you have the practical tools and information to work with diversity and be inclusive of others is the aim of the strategy. To read the strategy go to EOS under SHQ – People & Culture – Diversity & Inclusion or contact the Diversity and Inclusion Officer on 02 4251 6595 or at diversityandinclusion@ ses.nsw.gov.au for further information. NSWSESVA.ORG.AU

AIIMS4

ecently ICT released information regarding the process to deploy service approved device applications! As a part of this project ICT and the Incident Management Project are facilitating the provision Australasian Inter-service Incident Management System 4 Reference Manual in the form of an iBook. The iBook will be pushed to all service issued iPads in the next few weeks. This iBook in addition to the hardcopies already provided are available to members as a reference during operations and for use in training and exercising activities. If you have any questions about AIIMS training please contact gina. jones@ses.nsw.gov.au. If you have questions about this iBook or the app deployment process please contact oliver.damcevski@ses.nsw.gov.au

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THE VOLUNTEER | APRIL 2016

UNIFORMS PACKED WITH GOOD WISHES

NSW SES Cadets to wear uniforms packed with good wishes

hen hundreds of high school students enrol in the NSW State Emergency Service (NSW SES) Cadet Program this year, they will have no idea that their carefully packed uniform kit was coming to them imbued with good wishes from Greenacres Disability Services. Greenacres Supported Employee, Belinda Dawson, said she always feels excited when she puts the kits together because the NSW SES plays such an important role in our community. “I love working with the NSW SES uniforms because the SES do such a good job helping people,” Belinda said. “When I pack a bag, I wish whoever gets it good luck for any jobs they are going to do. It makes me feel proud to be helping the NSW SES.” According to the Coordinator of Youth Engagement for the NSW SES, Todd Burns, the uniform kit bags were previously packed by NSW SES volunteers who found the job was time consuming and took them away from their core role of instructing cadets. “The work done by Greenacres has been a great time saver, not only for

It has been a very beneficial relationship as not only does Greenacres have great storage facilities but we are also providing work for a fantastic, friendly and very enthusiastic group of people.

our NSW SES volunteers but also for the staff in our region,” Todd said. “It has been a very beneficial relationship as not only does Greenacres have great storage facilities but we are also providing work for a fantastic, friendly and very enthusiastic group of people.” The association between Greenacres and the NSW SES was facilitated by the National Disability Services (NDS) under the Disability Enterprise Procurement Program which encourages NSW Government

agencies and departments to work with Australian Disability Enterprises (ADEs) of which Greenacres is one. In Wollongong, the NSW SES is also benefiting from a relationship with another Australian Disability Enterprise called Flagstaff, which is laundering the returned cadet uniforms. Altogether, Todd Burns believes working with Greenacres has been a very positive experience and he hopes that more NSW Government departments and agencies will use ADEs in the future. NSWSESVA.ORG.AU

ICT DIRECTORATE

What’s happening at the Information and Communications Technology Directorate (ICT)

he NSW SES’s ICT vision is to provide high quality voice, video, data to all our locations and members anywhere anytime in NSW. Some of the things we are working on right now »» Upgrading the ICT infrastructure Communications Network (Fixed and mobile) »» Upgrading radio and communications systems and devices (OCES radio program) »» Finalising procurement of agency wide iPhone rollout »» Improving information security »» Building a new NSW SES website »» Implementing SAP system enhancements »» Overhauling identity management »» Developing a bring your own device policy (BYOD) »» Upgrading EOS »» Developing an Information Management strategy »» Next release of Beacon enhancements »» eMembership & volunteer recruitment »» New building Ops Centre upgrade

»» Upgrade of computers across the service »» Delivery of ICT policies

INITIATIVES YOU MAY HAVE SEEN RECENTLY New Self-serve password reset

Members now have the freedom and flexibility to reset their own EOS and email passwords 24/7. All you have to do is register in the first instance at https://password.ses.nsw.gov.au. A user guide is available from the EOS ICT home page.

New look EOS home page The less cluttered home page has been streamlined and boasts an easier to use people search function and menu. We want EOS to work for you so encourage you to use the feedback buttons and tell us what you think. We’ll use that feedback to continue making improvements.

Information at a glance A Statistics web page has been designed for State headquarters and regions representing summary data from our business systems. Prior to this solution, graphs and reports needed

Director ICT, Charles Emer.

to be generated manually and were often inconsistent and time intensive. As this solution is in draft or preview status and development has not been finalised, you will see new and extended functionality appearing over time. The final production product will be accessible to all members.

NEED HELP? ASK THE ICT SERVICE DESK EOS > Applications > Service desk Plus - Email help.desk@ses.nsw. gov.au - Call 1800 680 737

Expressions of interest NSW SES hackathon The NSW SES hackathon is in an initiative for developers, designers and programmers to come together and develop technology solutions to enhance NSW SES operations. If you have an innovative idea to improve the way we operate, and are able to code, design, analyse or market an idea then register now for the NSW SES Hackathon: http://bit.ly/ NSWSESHackathon The Hackathon will be held over two days in May - the selected participants will decide the exact date and location. Our Facebook group is not just for hackers but innovators too! We’ve setup a Facebook group to

THE VOLUNTEER | APRIL 2016

better collaborate on all things tech - including contributing innovative ideas, working together to build new products (eg Lighthouse) critiquing current solutions and suggestions for new or improved solutions. Please join the ‘Hackers and Innovators @ NSW SES’ group at https://www.facebook.com/groups/ NSWSESInnovation. Perhaps in the future we might even recruit people who are just interested in IT or solving problems using technology to create a great VolunteerExperience. Want to know more? Contact David Leffley on 4251 6454 or Andrew McCullough on 4251 6304.

ICT DIRECTORATE

password.ses.nsw.gov.au Register today and have immediate online access to reset your EOS & email password anytime anywhere Need help? Call 1800 680 737

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NSWSESVA.ORG.AU

VOLUNTEERS ASSOCIATION SCHOLARSHIP SCHEME

NSW SES Volunteers Association

2016 Scholarship Guidelines

What is the Volunteers Association Scholarship Scheme? The NSW State Emergency Service Volunteers Association is committed to enhancing professional and personal development of its members not only for their individual benefit but for the benefit of the NSW SES and the broader community. A major objective of the Volunteers Association is to assist their members to further their individual knowledge in the hope that it will improve their career development and provide a high level of professional service to the community of NSW. Where appropriate the Volunteers Association will assist such individuals by providing funding assistance for tertiary education.

WHO CAN APPLY? To be eligible: »» An applicant must be a Member or Associate member of the Volunteers Association. »» Applicants must be an active NSW SES Volunteer. »» Applicants must agree to the Terms and Conditions of the Scholarship Scheme. »» Successful applicants must agree to submit progress reports and evidence of completion (e.g. exam results) at various stages of the Scholarship to the Manager, Administration and Events as soon as available. Once awarded a Scholarship, a successful applicant is to maintain active membership in the NSW SES and the Volunteers Association. A successful applicant must immediately advise the Volunteers Association Board of Directors in writing, if there are changes to their NSW SES or Volunteers Association status, or to any other eligibility criteria from that stated in the original application. The Volunteers Association is not obliged to provide Scholarship funds if the successful applicant ceases to be eligible. Recipients who fail to meet continued eligibility will be notified in writing and may have their Scholarships terminated or asked to show cause as to why their Scholarship should be continued.

THE VOLUNTEER | APRIL 2016

HOW MUCH CAN BE APPLIED FOR? Scholarships will be limited to $5,000 Inc. GST. In principle, Scholarships are awarded prior to commencement of a course but are paid as reimbursements for the completion of the studies approved. Scholarships cannot be applied for retrospectively i.e., after the course has commenced or been completed. The Volunteers Association Board of Directors has ultimate and final discretion on the amount paid for each Scholarship.

WHAT ARE THE SELECTION CRITERIA? Scholarships will be awarded by the Volunteers Council based on the assessment of each and every Scholarship application but in principle selection will be based on the following: »» The application must detail the course selected, and the immediate use of skills obtained as a result of completing the course of study. »» The applicant must also describe how this course will support or improve the level of service to themselves, their Unit, Region and the local Community. »» Membership with the Volunteers Association is mandatory for Scholarship approval.

HOW WILL THE FUNDING BE PROVIDED BY THE VOLUNTEERS ASSOCIATION? The Volunteers Association Board of Directors will have sole discretion as to how funding will be provided but in principle the following process will be adopted for successful applicants: »» Proof of the completion of the course must be provided, such as a statement of course (or subjects) results from the University or education facility. »» Receipts or proof of payment by the individual for the course must be provided. »» Funding will be provided within the Scholarship amount for the following types of expenditure: i. Course and Tuition Fees ii. Text books In the event that the applicant does not complete all units each semester, a pro-rata amount only will be paid where fees by course/unit are not available. In certain circumstances the Volunteers Association will consider payment direct to the individual or the educational facility prior to commencing the course. Details of circumstances that require prior funding must be included within the application or in writing to the Volunteers Association.

VOLUNTEER ASSOCIATION SCHOLARSHIP SCHEME

WHAT WILL NOT BE FUNDED?

WHAT IF I ALTER MY COURSE OR SUBJECTS?

Applications for reimbursement of associated costs as those below will not be considered: »» Consumables e.g. food, petrol, stationery, subscription to internet services, registration fees. »» Vehicles. »» Personal items that could be considered associated with conducting the selected field of study e.g. Computer equipment, stationery, printing, uniforms/clothing, bags, sporting equipment, subscriptions, memberships etc.

Where the successful applicant is considering a change to the course of study stated in the application, and after being awarded the Volunteers Association Scholarship, the applicant must write to the Volunteers Association Board of Directors for approval of the continuation of the awarded Scholarship. Change in course includes changes in subjects/units/major (e.g. from Civil Engineering to Electrical Engineering), or changes in status (e.g. changing from full-time to part-time study). The Volunteers Association is not obliged to provide Scholarship funds if any part of the applicant’s study changes from that approved in the original, successful application. Applicants who do not notify the Volunteers Association Board of the above changes may have their Scholarships terminated.

WHAT ARE THE FUNDING CONDITIONS? The following conditions will apply to applications: »» All applications are to include a signed statement from the relevant Volunteers Association Area Representative in support of the application. »» All applications are to be supported by a signed recommendation from the relevant Controller. »» If a Scholarship is offered successful applicants will be required to sign a Letter of Offer confirming the Scholarship details, arrangements required for the payment/reimbursement etc. »» If a Scholarship is offered the successful applicant must commence the payment process within the approved financial year. If the applicant has not made contact with the Volunteers Association regarding payment within the required timeframe the Board of Directors can decide to revoke the approved funding and apply this to the next round of Funding Schemes. »» Volunteers Association support to the individual is to be acknowledged via agreement to the inclusion of an article in “The Volunteer” magazine or similar publication regarding the Scholarship award. »» Successful applicants must report any problems or issues to the Volunteers Association Board of Directors regarding their ability to complete the course selected, or changes to the benefits proposed to the NSW SES, their Unit or the Community, as detailed within their application.

WHAT IS THE APPLICATION PROCESS? Applications are to be submitted on the approved form no later than close of business on 13 May 2016. All applications will be assessed by the relevant Volunteers Council. Applicants will be notified of the outcome of their application by the end of August each year. The Volunteers Association Board of Directors reserves the right to conduct Scholarship interviews if deemed necessary. If an interview is required at least 10 working days’ notice will be given of the time and location. All travel costs to any such interviews will be met by the Volunteers Association.

APPLICATIONS MAY BE SUBMITTED BY POST TO:

2016 SCHOLARSHIP SCHEME APPLICATION NSW SES Volunteers Association Unit 1, 2-6 Lindsay Street, Rockdale NSW 2216 Or email to office@nswsesva.org.au Or fax to 1300 273 782 Enquiries regarding the Scholarship Scheme are to be directed to your Area Representative. For contact details visit our website at www.nswsesva.org.au or Phone: 1300 073 782 or Email: office@nswsesva.org.au Details on all applications, and the information contained within, shall be assessed in strict confidence.

NSWSESVA.ORG.AU

VOLUNTEERS ASSOCIATION SCHOLARSHIP SCHEME

2016 Scholarship Application Form SECTION 1 – APPLICATION DETAILS (If there is not enough space to complete any section of this application please attach a separate letter.)

1.1 Applicant’s Details First Name

Last/Family Name

Address Suburb

State Postcode

SES ID Number

Unit

Region

Contact Phone Number

Contact Email Address

1.2 Membership How many years’ service with SES? How many years’ membership with the Volunteers Association?

1.3 Previous Funding (a) Have you received a Volunteers Association Scholarship or other financial assistance from the Volunteers Association previously – excluding assistance from the Welfare Fund?

YES / NO

If YES, please provide details, including the amount of assistance and date received, and details of the reason/purpose assistance was provided.

(b) Have you received a Scholarship or other financial assistance from any other organisation or body within the last 5 years?

YES / NO

If YES, please provide details, including the total $ amount and dates.

1.4 Current Scholarship Funding Does this application represent full or partial funding of the Course?

FULL / PARTIAL

If this application represents partial funding of the request please provide details of funding arrangements for the balance needed.

SECTION 2 – SCHOLARSHIP REQUEST 2.1 Scholarship Request A summary of the course, educational institution, duration, subjects, costs per annum (inc GST), and Scholarship funds requested. A copy of any brochure or official course outline is required.

2.2 Assessment (a) How will this Scholarship benefit you? Briefly describe how approval of the Scholarship application will benefit you.

THE VOLUNTEER | APRIL 2016

VOLUNTEER ASSOCIATION SCHOLARSHIP SCHEME

(b) Benefit to the Unit I SES Briefly describe how approval of the Scholarship application will benefit your Unit and the NSW SES.

(c) Benefit to the local Community Briefly describe how approval of the Scholarship application will benefit your local Community.

2.3 Consultation Briefly describe the extent of consultation that has taken place in respect of this application. (i.e. Unit and or SES Region Office).

SECTION 3 – CERTIFICATION I, the Scholarship Applicant, declare that all the information provided in this Scholarship application is true and correct to the best of my knowledge. I understand that this is an application only and may not necessarily result in funding approval, which is at the discretion of the Volunteers Association Board of Directors. I further declare that, should a Volunteers Association Scholarship be made, the conditions specified by the Volunteers Association will be met. Signature Date Print Name

Contact Phone No.

Region or Unit or Local Controller (Select one) In my opinion this scholarship would be of advantage to the individual, the Service and the community at large. I therefore support this application. Signature Date Print Name

Contact Phone No.

Volunteers Association Area Representative I declare that I have read and support the Scholarship application as outlined above. Signature Date Print Name

Contact Phone No.

Applications may be submitted by post to: 2016 SCHOLARSHIP SCHEME APPLICATION NSW SES Volunteers Association Unit 1, 2-6 Lindsay Street, Rockdale NSW 2216 Or email to office@nswsesva.org.au Or fax to 1300 273 782 Enquiries regarding the Volunteers Association Scholarship Scheme are to be directed to your Area Representative. For contact details visit our website at www.nswsesva.org.au or Phone: 1300 073 782 or Email: office@nswsesva.org.au

within, shall be assessed in strict confidence. NOTE: Please ensure the attachment of the following: »» Local Media or Unit Media Officer contact details (if known) »» Official details of the Course to be studied »» Brochure/Course outline »» Quote/information of course fees and any other additional funding requested

Details on all applications, and the information contained

NSWSESVA.ORG.AU

VOLUNTEERS ASSOCIATION SCHOLARSHIP SCHEME

NSW SES Volunteers Association

2016 Support Scheme Guidelines

What is the Volunteers Association Support Scheme? A major objective of the Volunteers Association is to assist members in times of hardship, financial difficulties or disadvantage as a result of some unforeseen circumstance or event. In time of need the Volunteers Association may be able to help such individuals by providing funding that may not be available from other areas.

WHO CAN APPLY? The beneficiary may not always be the applicant. Volunteers Association members may be aware of circumstances that involve other NSW SES Volunteers and may complete an application on behalf of the proposed beneficiary, however it would be preferred if they contact their Volunteers Association Area Representative first to discuss the circumstances due to the requirement to provide certain private information contained within the application, and perhaps request the Volunteers Association Area Representative to complete the application and manage the process on their behalf. Alternatively applicants may be the affected party and can apply directly for such assistance. Application eligibility, either directly or indirectly: »» Applications must relate to a Member or Associate member of the Volunteers Association. »» Applicants must be serving NSW SES Volunteers. »» Applicants must agree to the Terms and Conditions of the Support Scheme.

HOW MUCH CAN BE APPLIED FOR? Applications will be judged on a case by case basis, limited by the Volunteers Association budget restrictions which may change from year to year and on funds remaining within any given year. The Volunteers Association Board of Directors has ultimate and final discretion on the amount paid for each successful Support Scheme application.

WHAT ARE THE SELECTION CRITERIA? Selection criteria will be determined by the Volunteers Association Board of Directors based on the assessment of each and every support scheme application but in principle selection will be considered based on the following: »» The application must detail the circumstances and needs of the proposed beneficiary. »» The application must include details of other assistance sought and the success or otherwise of each application, including any application to the Volunteers Association Welfare Fund. »» The application must also describe how this support will assist the beneficiary, (plus any resulting benefit to the NSW SES, their Unit, Region and the local Community (if any)).

HOW WILL THE FUNDING BE PROVIDED? The Volunteers Association Board of Directors will have sole discretion as to how funding will be provided, including provision of: »» Funds to pay for required goods or services. »» Reimbursement of the beneficiary for the purchase of the required goods or service. »» Goods or services to the beneficiary with the Board of Directors making its own decision on the supplier, brand, make, model, manufacturer, specifications, functionality and price. In exceptional circumstances funds may be provided directly into the applicant’s bank account.

THE VOLUNTEER | APRIL 2016

VOLUNTEER ASSOCIATION SCHOLARSHIP SCHEME

WHAT WILL NOT BE FUNDED?

WHAT IS THE APPLICATION PROCESS?

Applications for the following will not be considered: »» Costs that would have otherwise been paid for under an insurance policy. »» Costs that would have otherwise been paid for via application for government assistance.

Applications are to be submitted on the approved form. All applications will be assessed by the Volunteers Association Board of Directors. Applicants will be notified of the outcome of their applications as soon as possible after receipt.

WHAT ARE THE FUNDING CONDITIONS?

APPLICATIONS MAY BE SUBMITTED BY POST TO:

The following conditions will apply to applications: »» All applications are to include a signed statement from the relevant Area Representative in support of the application. »» All applications are to be supported by a signed application from the relevant Controller. »» If Support Scheme funding is offered successful applicants will be required to sign a Letter of Offer confirming the details of and arrangements for the payment/reimbursement etc. »» If a Support Scheme is approved the successful applicant is required to use the funds within that financial year. If the funds have not been expended within the required timeframe the Volunteers Association Board of Directors can decide to revoke the approved funding and apply this to the next round of Funding Schemes.

2016 SUPPORT SCHEME APPLICATION NSW SES Volunteers Association Unit 1, 2-6 Lindsay Street, Rockdale NSW 2216 Or email to office@nswsesva.org.au Or fax to 1300 273 782 Enquiries regarding the Support Scheme are to be directed to your local Area Representative. For contact details visit our website at www.nswsesva.org.au or Phone: 1300 073 782 or Email: office@nswsesva.org.au. Details on all applications, and the information contained within, shall be assessed in strict confidence.

NSWSESVA.ORG.AU

VOLUNTEERS ASSOCIATION SCHOLARSHIP SCHEME

2016 Support Scheme Application Form SECTION 1 – APPLICATION DETAILS (If there is not enough space to complete any section of this application please attach a separate letter.)

1.1 Applicant’s Details First Name

Last/Family Name

Address Suburb

State Postcode

SES ID Number

Unit

Region

Contact Phone Number

Contact Email Address

1.2 Beneficiary’s Details (If not the applicant) First Name

Last/Family Name

Address Suburb

State Postcode

(if applicable) SES ID Number

Unit

Region

Contact Phone Number

Contact Email Address

1.3 Previous Funding (a) Has the Beneficiary received support or other financial assistance from the Volunteers Association previously? - excluding assistance provided by the Welfare Fund?

YES / NO

If YES, please provide details, including the amount of assistance and date received, and details of the reason/purpose assistance was provided.

(b) Has the Beneficiary received or applied for support or financial assistance from any other organisation or body relating to the circumstances contained within this application?

YES / NO

If YES, please provide details, including the total $ amount and dates (received or applied for).

1.4 Current Support Scheme Funding Does this application represent full or partial funding of the Support required?

FULL / PARTIAL

If this application represents partial funding of the request please provide details of funding arrangements for the balance needed.

SECTION 2 – SUPPORT SCHEME REQUEST 2.1 Support Scheme Request A summary of the circumstances and/or reasons for completing this application. Details should include explanation of hardship, financial support requirements, or circumstances of being disadvantaged and need for support funds requested.

THE VOLUNTEER | APRIL 2016

VOLUNTEER ASSOCIATION SCHOLARSHIP SCHEME

2.2 Assessment (a) How will this Support benefit the Beneficiary? Briefly describe how approval of the Support Scheme application will benefit the Beneficiary.

(b) Benefit to the Unit I SES (if any) Briefly describe how approval of the Support Scheme application will benefit the applicantâ&#x20AC;&#x2122;s Unit and the SES.

(c) Benefit to the local Community (if any) Briefly describe how approval of the Support Scheme application will benefit the local Community.

2.3 Consultation Briefly describe the extent of consultation that has taken place in respect of this application (i.e. Unit and or NSW SES Region Office).

SECTION 3 â&#x20AC;&#x201C; CERTIFICATION I, the Applicant, declare that all the information provided in this Support Scheme application is true and correct to the best of my knowledge. I understand that this is an application only and may not necessarily result in funding approval, which is at the discretion of the Volunteers Association Board of Directors. I further declare that, should a Volunteers Association Support scheme application be approved, the conditions specified by the Volunteers Association will be met. Signature Date Print Name

Contact Phone No.

Region or Unit or Local Controller (Select one) In my opinion this Volunteer Support would be of advantage to the individual, the Service and the community at large. I therefore support this application. Signature Date Print Name

Contact Phone No.

Volunteers Association Area Representative I declare that I have read and support the Volunteer Support application as outlined above. Signature Date Print Name Applications may be submitted by post to: 2016 SUPPORT SCHEME APPLICATION NSW SES Volunteers Association Unit 1, 2-6 Lindsay Street, Rockdale NSW 2216 Or email to office@nswsesva.org.au Or fax to 1300 273 782 Enquiries regarding the Volunteers Association Support Scheme are to be directed to your local Area Representative.

Contact Phone No.

For contact details visit our website at www.nswsesva.org.au or Phone: 1300 073 782 or Email: office@nswsesva.org.au Details on all applications, and the information contained within, shall be assessed in strict confidence.

NSWSESVA.ORG.AU

VOLUNTEERS ASSOCIATION UNIT GRANT SCHEME

NSW SES Volunteers Association

2016 Unit Grant Guidelines

What is the Volunteers Association Unit Grant Scheme? A major objective of the NSW SES Volunteers Association is to provide NSW SES Units with support grants that improve the welfare of their members and amenity of their facilities. The Volunteers Association Unit Grant Scheme provides financial assistance to individual NSW SES Units or collective groups for purposes not normally covered by Government funding. Funding is not normally directed to capital expenditure items, emergency vehicles and equipment which would normally be supplied by NSW SES as per the NSW SES Approved Equipment List (AEL). The Volunteers Association is committed to supporting volunteer members of the NSW SES to protect their Communities.

WHO CAN APPLY? Any member of a NSW SES Unit that meets the eligibility criteria can apply for a Unit Grant, but must be supported by the relevant Controller. Applicants must agree to the Terms and Conditions of the Unit Grant scheme.

HOW MUCH CAN BE APPLIED FOR? Grants will be limited to a maximum of: »» Tier 1 - $5,000 (Inc. GST) - per Unit »» Tier 2 - $20,000 (Inc. GST) - per Zone (Special Projects) Tier 1 - Applies to INDIVIDUAL Units. Tier 2 - Applications can be made for major items by a number of Regions or by a number of Units collectively within a Region Boundary or by a Region. »» Applications by individual Units from within that Region would not be excluded, although consideration will be given to the amount of funds applied for by the overall Region in determining a successful application. »» The Volunteers Association’s Area Representatives will need to provide the Board of Directors with an indication of priorities as a successful Tier 2 application may limit the number of Tier 1 applications that may be successful. Such priorities should be discussed with the Volunteers Council Chairperson and members prior to submitting their agreed recommendation to the Board of Directors. The Board of Directors has ultimate and final discretion on the amount paid for each Unit Grant.

THE VOLUNTEER | APRIL 2016

WHAT ARE THE SELECTION CRITERIA? Selection criteria will be determined by the Board of Directors based on the assessment of each and every Unit Grant application but in principle selection will be considered by the Volunteers Council based on the following: »» The application must detail the nature of the equipment or expenditure; the improvement works to be purchased or carried out; and describe how these will support or improve the level of service to the Unit, Region and the local Community. »» The application must detail the reason as to the need for this equipment or improvement. »» Membership with the Volunteers Association will be considered part of the criteria for grant approval. »» The application is to show the current financial position of the Unit or Group, including copies of the most recent account statements together with any fund raising proposals or additional grant applications for the current financial year. »» The application must be accompanied with an appropriate quote for the goods or services for any grant up to the value of $3,000 Inc. GST, with two quotations required where the value of the grant exceeds $3,000 Inc. GST.

WHAT TYPE OF ITEMS MAY BE FUNDED? The Volunteers Association reserves the right to exercise its discretion in approving the type of items applied for in the Unit Grant. Unit Grants for equipment or expenditure that is not approved for use by the NSW SES will not be considered. If not approved then they must obtain written approval from NSW SES State Headquarters before proceeding with the Grant Application. Any audio-visual, computing, GPS or office equipment will be procured to the standard set by the NSW SES. Approval of such items must be obtained from the NSW SES Director ICT prior to any application being considered to ensure that licensing requirements are met and to obtain NSW SES State Headquarters commitment to support, maintenance, replacement etc. Individual Units or Unit groups, as indicated above may apply for, but are not limited to items or expenditure such as: »» DVD player, television. »» Data projector/screen for training requirements or Community Education. »» Kitchen equipment e.g. fridge, freezer, microwave. »» GPS Navigation Units.

VOLUNTEER ASSOCIATION UNIT GRANT SCHEME

»» Vehicles (non-emergency), including “golf buggy” or Paddy Mobile” style – must be approved type. »» Sun shade. »» Stoves/Ovens. »» Air conditioner unit or fan. »» Portable fridge/freezer for vehicles. »» Welfare items e.g. chairs, tables, BBQ, urns. »» Water tank, bore installation. »» CPR/training dummies. »» Monetary contribution towards trailers for First Aid, Catering, Community Education, Operational Support (Note: NSW SES Fleet approval may be required for trailers and clarification should be sought prior to submitting an application for such). »» Portable Lighting. »» Renovations/Extensions e.g. Unit stations, kitchen enhancements – modifications/extensions to structures may require State, Region and/or local Council approval. »» Sheds – Garden shed type for storage. »» Training activities.

WHAT ARE THE FUNDING CONDITIONS?

HOW WILL THE FUNDING BE PROVIDED BY THE VOLUNTEERS ASSOCIATION?

WHAT IS THE APPLICATION PROCESS?

The Board of Directors will have sole discretion as to whether it provides: »» Financial support for the applicant to purchase the required goods or services. »» Reimburse the applicant for the purchase of the required goods or service. »» Goods or services directly to the applicant making its own decision on the supplier, brand, make, model, manufacturer, specifications, functionality and price.

WHAT WILL NOT BE FUNDED? Grants will NOT be made for: »» Consumables e.g. food, petrol, stationery, subscription to internet services, registration fees, advertising. »» Radio equipment. »» Emergency Vehicles. »» Personal items e.g. PPE, uniforms, boots, kit bags, wet weather gear etc. »» Items that are normally supplied by the NSW SES or the Local Council. Where items may be claimed through other bodies such as the NSW SES or Local Council, evidence may be requested showing that certain items have been applied for and rejected by these bodies.

The following conditions will apply to applications: »» All applications are to be supported by a signed application from the relevant Controller. »» All applications are to include a signed statement from their Area Representative in support of the application. »» If a grant is offered successful applicants will be required to sign a Letter of Offer confirming the Unit Grant details, arrangements required for the payment, reimbursement and/or delivery of items. »» If a grant is approved the successful unit is required to use the funds within that financial year. If the funds have not been expended within the required timeframe the Board of Directors can decide to revoke the approved funding and apply this to the next round of Funding Schemes. »» Volunteers Association’s support to the Unit or Group is to be acknowledged via agreement to the inclusion of an article in “The Volunteer” magazine or similar publication regarding the Unit Grant.

Applications are to be submitted on the approved form no later than close of business on 13 May 2016. All applications will be assessed by the Volunteers Council and approved by the Board of Directors. Applicants will be notified of the outcome of their application by August each year.

APPLICATIONS MAY BE SUBMITTED BY POST TO:

2016 UNIT GRANT APPLICATION NSW SES Volunteers Association Unit 1, 2-6 Lindsay Street, Rockdale NSW 2216 Or email to office@nswsesva.org.au Or fax to 1300 273 782 Enquiries regarding the Unit Grant Scheme are to be directed to your Area Representative. For contact details visit our website at www.nswsesva.org.au or Phone: 1300 073 782 or Email: office@nswsesva.org.au Details on all applications, and the information contained within, shall be assessed in strict confidence.

NSWSESVA.ORG.AU

VOLUNTEERS ASSOCIATION UNIT GRANT SCHEME

2016 Unit Grant Application Form Application for:

Please tick one box only

Tier 1 Unit Grants (up to a maximum amount of $5,000 Inc. GST) Tier 2 Unit Grants (up to a maximum amount of $20,000 Inc. GST) # Note: Where a number of Units are submitting a collective application, details for each Unit are required. (If there is not enough space to complete any section of this application please attach a separate letter.)

SECTION 1 â&#x20AC;&#x201C; APPLICATION DETAILS 1.1 Unit Details Unit Name

SES Region

Address Suburb

State Postcode

1.2 Membership How many SES members in your Unit?

(attach list)

Volunteers Association Members

(Office Use Only)

1.3 Financial Management Does the Unit have a current bank account?

YES/ NO

If YES, please provide details: A/C Number:

Balance $

A/C Number:

Balance $

Current financial statements are to be attached. All financial information provided will be treated as being strictly confidential.

1.4 Previous Funding Has the Unit received a Volunteers Association Unit Grant or financial assistance from any other organisation or body within the last 5 years?

YES / NO

If YES, please provide details, including the total $ amount and dates.

1.5 Current Project Funding Does this application represent full or partial funding of the Support requested? FULL / PARTIAL If this application represents partial funding of the project/request please provide details of funding arrangements for the balance needed.

1.6 Contact Details Provide details of the contact person responsible for the Unit Grant application. Name Address Suburb

State Postcode

Contact Phone Number

Contact Email Address

1.7 Delivery Address Details Provide details of the contact person responsible for taking receipt of any Unit Grant items supplied directly by the Volunteers Association. (Must have a Street or Road name for delivery address - No Property Names please) Contact Name Address Suburb

State Postcode

Contact Phone Number

Contact Email Address

SECTION 2 â&#x20AC;&#x201C; UNIT GRANT REQUEST 2.1 Grant Items Request Please list items sought in the order of preference showing a detailed description and cost for each item (including GST).

THE VOLUNTEER | APRIL 2016

VOLUNTEER ASSOCIATION UNIT GRANT SCHEME The application must be accompanied with an appropriate quote/estimate for the goods or services for any grant up to the value of $3,000 Inc. GST with two quotations required where the value of the grant exceeds $3,000 Inc. GST (only in exceptional circumstances will payment be made in respect of invoices which exceed a quotation/estimate). QTY

DESCRIPTION

COST

Note: Any ongoing costs related to individual grant items will be borne by the Unit or Region (Applicant) and not by the Volunteers Association.

2.2 Assessment Benefit to the Unit/Region/Group Briefly describe how the items applied for in the Unit Grant application will benefit the Unit, Region or Group.

Benefit to the local Community Briefly describe how the items applied for in the Unit Grant application will benefit the local Community.

2.3 Consultation Briefly describe the extent of consultation that has taken place in respect of this application (i.e. Unit and or SES Region Office).

SECTION 3 – CERTIFICATION 3.1 Applicant I declare that all the information provided in this application is true and correct to the best of my knowledge. I understand that this is an application only and may not necessarily result in funding approval, which is at the discretion of the Board of Directors. I further declare that, should a Volunteers Association Unit Grant be made, the conditions specified by the Volunteers Association will be met. Signature Date Print Name

Contact Phone No.

3.2 Controller of Intended Beneficiary Unit or Region I declare that I support the Grant application as described above and attached hereto and that all relevant approvals have been obtained and copies are attached. Signature Date Print Name

Contact Phone No.

Appointment: Region Controller / Local Controller / Unit Controller (Select One and Delete non-applicable) Area Representative I declare that I have read and support this Grant Application as described above. Signature Date Print Name Applications may be submitted by post to: 2016 UNIT GRANT APPLICATION NSW SES Volunteers Association Unit 1, 2-6 Lindsay Street, Rockdale NSW 2216 Or email to office@nswsesva.org.au Or fax to 1300 273 782 Enquiries regarding the Unit Grant Scheme are to be directed to your Area Representative. For contact details visit our website at www.nswsesva.org.au or Phone: 1300 073 782 or

Contact Phone No.

Email: office@nswsesva.org.au Details on all applications, and the information contained within, shall be assessed in strict confidence. NOTE: Please ensure the attachment of the following: »» Unit Financial Statements »» Quotes for items for which funding is sought »» Local Media Contact Details (if known)

NSWSESVA.ORG.AU

VOLUNTEERS ASSOCIATION SPONSORSHIP SCHEME

NSW SES Volunteers Association

2016 Volunteer Sponsorship Guidelines

What is the Volunteer Sponsorship Scheme?

The NSW State Emergency Service Volunteers Association is committed to enhancing professional and personal development of its members not only for their individual benefit but for the benefit of the NSW SES and the broader community. A major objective of the Volunteers Association is to assist its members who wish to further their experience, knowledge or capabilities either individually or as a group, in the hope that it will improve either their specific abilities or the abilities of those who can learn from their experience from within the NSW SES. This also covers experience that will assist in promoting the services provided, or the brand image of, the NSW SES and the Volunteers Association. The Volunteers Association wishes to assist such individuals by providing funding assistance to enable them to gain such knowledge and experience. Examples of possible qualifying activities include: »» Attendance at a conference or training session providing benefits for the NSW SES, the Community and Volunteers Association. »» Team or group participation in a sporting event representing the Volunteers Association. »» Research into a particular area benefiting the SES and/or the Community and the Volunteers Association.

HOW MUCH CAN BE APPLIED FOR?

WHO CAN APPLY?

HOW WILL THE FUNDING BE PROVIDED?

To be eligible: »» An applicant must be a Member or Associate member of the Volunteers Association. »» An applicant must be an active NSW SES Volunteer. »» An applicant must agree to the Terms and Conditions of the Volunteer Sponsorship Scheme. »» Successful applicants must agree to provide details of their learnings and experience, to impart these to other members within the NSW SES and/or the Community. The applicant must agree that such knowledge will become the property of the Volunteers Association to use as it sees fit for the benefit of the SES and/or the Volunteers Association (including all members). »» Successful applicants must agree to provide evidence of completion of the stated purpose of the Volunteer Sponsorship.

The Volunteers Association Board of Directors has sole discretion as to how funding will be provided, including provision of: »» Financial support for the applicant to pay for required goods or services. »» Reimbursing the applicant for the purchase of the required goods or service. »» Directly providing the services to the applicant with the Volunteers Association Board of Directors making its own decision on the supplier, brand, make, model, manufacturer, specifications, functionality and price. In providing funding the Volunteers Association Board of Directors will require: »» Proof of the successful completion of the activity, such as a statement of achievement or completion of the activity. »» Receipts or proof of payment by the individual for the activity. In certain circumstances the Volunteers Association will consider payment direct to the individual or the facility or provider prior to commencing the activity. Details of circumstances that require prior funding must be included within the application or in writing to the Volunteers Association.

THE VOLUNTEER | APRIL 2016

Applications will be judged on a case by case basis, limited by the Volunteers Association budget restrictions which may change from year to year and on funds remaining within any given year. The Volunteers Association Board of Directors has ultimate and final discretion on the amount paid for each successful Volunteer Sponsorship application.

WHAT ARE THE SELECTION CRITERIA? Selection criteria will be determined by the Volunteers Council based on the assessment of each and every Volunteer Sponsorship application but in principle selection will be based on the following: »» The application must detail the proposed use/activity, and necessity for the Volunteer Sponsorship funds. »» The applicants must also describe how the sponsored funds will support or improve the level of service to themselves, their Unit, Region and the local Community. »» Membership with the Volunteers Association is mandatory for all beneficiaries of a Volunteer Sponsorship approval. »» The application must state details of other financial assistance requested and the outcomes of such requests.

VOLUNTEER ASSOCIATION SPONSORSHIP SCHEME

WHAT WILL NOT BE FUNDED?

WHAT IS THE APPLICATION PROCESS?

In principle, the Volunteers Association will consider payment/reimbursement for any costs associated with completing the activity as detailed within the application. Support funds will NOT be approved for reimbursement of costs which may be described as: »» Personal costs. »» Costs not necessarily incurred to complete the activity.

Applications are to be submitted on the approved form. All applications will be assessed and validated by the Board of Directors. Applicants will be notified of the outcome of their application as soon as possible after receiving the application. The Volunteers Association Board of Directors reserves the right to conduct Volunteer Sponsorship interviews if deemed necessary. If interviews are deemed necessary, applicants will be given at least 10 working days’ notice of the time and place of the interview. All travel costs to such interviews will be met by the Volunteers Association.

WHAT ARE THE FUNDING CONDITIONS? The following conditions will apply to applications: »» All applications are to be supported by a signed application from the relevant Volunteers Association Area Representative in support of the application. »» All applications are to be supported by a signed recommendation from the relevant Controller. »» If the Volunteer Sponsorship funds are offered, successful applicants will be required to sign a Letter of Offer confirming the details including arrangements for the payment/reimbursement etc. »» If a Volunteer Sponsorship is approved the successful applicant is required to use the funds within that financial year. If the funds have not been expended within the required timeframe the Volunteers Association Board of Directors can decide to revoke the approved funding and apply this to the next round of Funding Schemes. »» Successful applicants attending a conference or training session will be required to complete the Volunteers Association Professional Development Report. »» Volunteers Association support to the individual or group is to be acknowledged via agreement to the inclusion of an article in “The Volunteer” magazine or similar publication regarding the Volunteer Sponsorship provided.

APPLICATIONS MAY BE SUBMITTED BY POST TO:

2016 SPONSORSHIP SCHEME APPLICATION NSW SES Volunteers Association Unit 1, 2-6 Lindsay Street, Rockdale NSW 2216 Or email to office@nswsesva.org.au Or fax to 1300 273 782 Enquiries regarding the Volunteer Sponsorship Scheme are to be directed to your Volunteers Association Area Representative. For contact details visit our website at www.nswsesva.org.au or Phone: 1300 073 782 or Email: office@nswsesva.org.au Details on all applications, and the information contained within, shall be assessed in strict confidence.

NSWSESVA.ORG.AU

VOLUNTEERS ASSOCIATION SPONSORSHIP SCHEME

2016 Volunteer Sponsorship Application Form SECTION 1 - APPLICATION DETAILS (If there is not enough space to complete any section of this application please attach a separate letter.)

1.1 Applicant’s Details (If more than one applicant each applicant must complete a separate application) First Name

Last/Family Name

Address Suburb

State Postcode

SES ID Number

Unit

Region

Contact Phone Number

Contact Email Address

1.2 Membership How many years’ service with SES? How many years membership with the Volunteers Association?

1.3 Previous Funding (a) Have you received a Volunteer Sponsorship or other financial assistance from the Volunteers Association previously - excluding assistance provided by the Welfare Fund?

YES / NO

If YES, please provide details, including the amount of assistance and date received, and details of the reason/purpose assistance was provided.

(b) Have you received Sponsorship or other financial assistance from any other organisation or body within the last 5 years?

YES / NO

If YES, please provide details, including the total $ amount and dates, plus details of the reason/purpose assistance was provided.

1.4 Current Volunteer Sponsorship Funding Does this application represent full or partial funding of the proposal?

FULL / PARTIAL

If this application represents partial funding of the Sponsorship/request please provide details of funding arrangements for balance needed.

SECTION 2- VOLUNTEER SPONSORSHIP REQUEST 2.1 Volunteer Sponsorship Request A summary of the sponsorship needs/requirements, course, educational institution, duration, subjects, costs per annum (inc GST), Volunteer Sponsorship funds requested. A copy of any brochure or official course/documentation outline is required.

THE VOLUNTEER | APRIL 2016

VOLUNTEER ASSOCIATION SPONSORSHIP SCHEME

2.2 Assessment (a) How will this Volunteer Sponsorship benefit you? Briefly describe how approval of the Volunteer Sponsorship application will benefit you.

(b) Benefit to the Unit I SES Briefly describe how approval of the Volunteer Sponsorship application will benefit your Unit and the NSW SES.

(c) Benefit to the local Community Briefly describe how approval of the Volunteer Sponsorship application will benefit your local Community.

2.3 Consultation Briefly describe the extent of consultation that has taken place in respect of this application (i.e. Unit and or NSW SES Region Office).

SECTION 3 - CERTIFICATION I, the Applicant, declare that all the information provided in this Volunteer Sponsorship application is true and correct to the best of my knowledge. I understand that this is an application only and may not necessarily result in funding approval, which is at the discretion of the Volunteers Association Board of Directors. I further declare that, should a Volunteers Association Volunteer Sponsorship be approved, the conditions specified by the Volunteers Association will be met. Signature Date Print Name

Contact Phone No.

Region or Unit or Local Controller (Select one) In my opinion this Sponsorship would be of advantage to the individual\s, the Service and the community at large. I therefore support the application. Signature Date Print Name

Contact Phone No.

Volunteers Association Area Representative I declare that I support the Volunteer Sponsorship application as outlined above. Signature Date Print Name Applications may be submitted by post to: 2016 SPONSORSHIP SCHEME APPLICATION NSW SES Volunteers Association Unit 1, 2-6 Lindsay Street, Rockdale NSW 2216 Or email to office@nswsesva.org.au Or fax to 1300 273 782 Enquiries regarding the Volunteers Association Volunteer Sponsorship Scheme are to be directed to your Area Representative. For contact details visit our website at

Contact Phone No.

www.nswsesva.org.au or Phone: 1300 073 782 or Email: office@nswsesva.org.au Details on all applications, and the information contained within, shall be assessed in strict confidence. NOTE: Please ensure the attachment of the following:

NSWSESVA.ORG.AU

NSW SES REGION HEADQUARTERS

NSW SES Region Headquarters CENTRAL WEST

MURRUMBIDGEE

79 Corporation Ave, Bathurst NSW 2795 Ph: 02 6334 8555 Ah: 02 6334 8555 Fax Op: 02 6334 8500 Fax Admin: 02 6334 8501 cwr.ops@one.ses.nsw.gov.au cwr.admin@one.ses.nsw.gov.au

206 Fernleigh Rd, Wagga Wagga, NSW 2650 Ph: 02 6932 9199 Ah: 02 6932 9199 Fax Op: 02 6932 9180 Fax Admin: 02 6932 9190 mer.ops@ses.nsw.gov.au mer.admin@one.ses.nsw.gov.au

CLARENCE-NAMBUCCA

NAMOI

26 Induna St, South Grafton NSW 2460 Ph: 02 6641 6900 Ah: 02 6641 6900 Fax Op: 02 6641 6920 Fax Admin: 02 6641 6910 cnr.ops@one.ses.nsw.gov.au cnr.admin@one.ses.nsw.gov.au

28 Borthistle Rd, Gunnedah NSW 2380 Ph: 02 6740 2300 Ah: 02 6740 2300 Fax Op: 02 6740 2330 Fax Admin: 02 6740 2333 nmr.ops@ses.nsw.gov.au nmr.admin@one.ses.nsw.gov.au

FAR WEST

NORTH WEST

5 Bradley St, Cobar NSW 2835 Ph: 02 6879 7100 Ah: 02 6879 7100 Fax Op: 02 6879 7110 Fax Admin: 02 6879 7110 fwr.ops@ses.nsw.gov.au fwr.admin@one.ses.nsw.gov.au

418 Frome St, Moree NSW 2400 Ph: 02 6757 2950 Fax Op: 02 6757 2980 nwr.ops@one.ses.nsw.gov.au

HUNTER

RICHMOND/TWEED

72 Turton St, Metford NSW 2323 Ph: 02 4931 3222 Fax Op: 02 4931 3200 hur.ops@ses.nsw.gov.au

Ah: 02 4931 3222 Fax Admin: 02 4931 3200 hur.admin@one.ses.nsw.gov.au

7 Lancaster Drive, Goonellabah NSW 2480 Ph: 02 6625 7700 Ah: 02 6625 7700 Fax Op: 02 6625 7722 Fax Admin: 02 6625 7711 rtr.ops@one.ses.nsw.gov.au rtr.admin@one.ses.nsw.gov.au

ILLAWARRA SOUTH COAST

SOUTHERN HIGHLANDS

22-32 Masters Rd, Coniston NSW 2500 Ph: 02 4251 1200 Ah: 02 4251 1222 Fax Op: 02 4251 1201 Fax Admin: 02 4251 1202 isr.ops@ses.nsw.gov.au isr.admin@one.ses.nsw.gov.au

56-58 Knox St, Goulburn NSW 2580 Ph: 02 4828 5555 Ah: 02 4828 5555 Fax Op: 02 4828 5570 Fax Admin: 02 4828 5550 shr.ops@ses.nsw.gov.au shr.admin@one.ses.nsw.gov.au

LACHLAN

SYDNEY NORTHERN

55 Matthews St, Parkes NSW 2870 Ph: 02 6863 8100 Ah: 02 6863 8100 Fax Op: 02 6863 8137 Fax Admin: 02 6863 8139 lar.ops@ses.nsw.gov.au lar.admin@one.ses.nsw.gov.au

Cnr Leonard and Hornsby Sts, Hornsby NSW 2077 Ph: 02 9987 3000 Ah: 02 9987 3000 Fax Op: 02 9987 3030 snr.ops@one.ses.nsw.gov.au snr.admin@one.ses.nsw.gov.au

MACQUARIE

SYDNEY SOUTHERN

160 Bultje St, Dubbo NSW 2830 Ph: 02 6841 3160 Fax Op: 02 6841 3188 mqr.admin@one.ses.nsw.gov.au

Ah: 02 6841 3160 Fax Admin: 02 6841 3170

Unit 4, 150 Canterbury Rd, Bankstown NSW 2200 Ph: 02 9766 9000 Ah: 02 9766 9000 Fax Op: 02 9766 9070 ssr.ops@ses.nsw.gov.au

Fax Admin: 02 9766 9060 ssr.admin@one.ses.nsw.gov.au

MID NORTH COAST

SYDNEY WESTERN

14 Arkwright Crs, Taree NSW 2430 Ph: 02 6592 5800 Ah: 02 6592 5800 Fax Op: 02 6592 5809 Fax Admin: 02 6592 5808 mnr.ops@one.ses.nsw.gov.au mnr.admin@one.ses.nsw.gov.au

Unit 3, 7 St. James Place, Seven Hills NSW 2147 Ph: 02 8811 7700 Ah: 02 8811 7700 Fax Op: 02 9674 7138 Fax Admin: 02 9674 7131 ops@swd.ses.nsw.gov.au admin@swd.ses.nsw.gov.au

MURRAY 25 Catherine Crs, Lavington NSW 2641 Ph: 02 6058 5300 Ah: 02 6058 5300 Fax Op: 02 6058 5330 Fax Admin: 02 6058 5320 myr.ops@one.ses.nsw.gov.au myr.admin@one.ses.nsw.gov.au

Ah: 02 6757 2950 Fax Admin: 02 6757 2970 nwr.admin@one.ses.nsw.gov.au

THE VOLUNTEER | APRIL 2016

WEâ&#x20AC;&#x2122;RE ON A MISSION TO SAVE LIVES.