Engaging
Springer Nature’s Team IT
B
arrhead Business Travel is a division of the Barrhead Travel Group - the UK’s leading independent travel company. Innovative and forward-thinking, and with over 850 employees across 58 locations, we have been voted ‘UK Travel Agent of the Year’ for the past six years. Our proposition incorporates a cost-inclusive, integrated travel & events programme that will continuously deliver cost benefits, imaginative solutions and industry best practice. Through a combination of sophisticated technology, compliance and high - level relationships with major travel suppliers, Barrhead Business Travel ensures the competitiveness, credibility and accuracy of prices, driving cost savings across the life of the travel programme. Evolution International organise, create and deliver World-class events across the World. Our Event Management Team identifies venues best suited to your event, negotiates optimum rates and makes all arrangements for you and your delegates. They’ll look
after you from the moment you land until you take off again. Our Technical Production Team handles everything “inside the conference rooms”, including a terrific set and all AV kit (we own an extensive range of the latest HD and Digital equipment). Weaving all of this together is our Creative Team, designing themes and event logos, creating content and ensuring the event is joined-up and seamless from invitation to final departure; this includes recommending external speakers, delivering team bonding activities and organising entertainment. These teams are in-house at Evolution.
The Barrhead and Evolution Partnership As two extremely professional and experienced organisations, our in-house teams complement each other perfectly and work together seamlessly to deliver your event, from the moment we are appointed right up until the post-event debrief - and we hope beyond then! With both businesses working across the Globe with extremely well-known, international brands, you and your delegates are in expert hands.
Images:
Images: Valletta harbour, Malta
Locations THE INTERCONTINENTAL ST GEORGE’S BAY, MALTA
Malta
The capital of Malta Valletta and has two official languages Maltese and English. Malta’s location as a naval base has given it great strategic importance throughout history, and a succession of powers, including the Romans, Normans, Sicilians, Habsburg Spain, Knights of St. John, French and the British, have ruled the islands. Malta gained independence from the United Kingdom in 1964 and became a republic in 1974.
Flight information Various direct flights from London, Amsterdam, Berlin, Frankfurt and New York; Pune flight is non-direct. Current cost per flight from: Heathrow £230 Amsterdam £220 Frankfurt £277
Gatwick £221 Berlin £220 New York £1,705
Pune £1,700 (non-direct)
Costs are subject to change.
Weather
28oc
Sunny occasional showers
Availability: 11th-14th October This chic luxury hotel is 7km from the 6th-century St. John’s Co-Cathedral and 8km from shopping and nightlife at the Valletta Waterfront. There’s an elegant waterfront eatery that serves regional fare, as well as an outdoor pool with a relaxed bar/grill. Amenities include a luxury Spa, meeting rooms and a garden with patio seating. Meeting room: Maurice De Cesare Suite - €6,500 per day Capacity: 600 Cabaret Style 6 breakout rooms: Included DDR: €59 Dinner: from €50 Bed & Breakfast: €170 per night Rooms: 300 available Wi-Fi: Included
(October 2015)
HILTON MALTA, PORTOMASO ST. JULIANS, MALTA
THE WESTIN DRAGONARA RESORT ST. JULIANS, MALTA
Availability: 11th-14th October – Second Option
Availability: 11th-14th October
The Hilton Malta is located in the Portomaso Yacht Marina, just 15 minutes away from the capital Valletta. This hotel features three restaurants, three bars, four outdoor pools, two children’s pools and a heated indoor pool area.
The Westin hotel has sea-view restaurants catering in Mediterranean, Maltese and Italian cuisine with terrace dining and a sophisticated lounge/piano bar. Amenities include outdoor pools, two private beaches, a fitness center, massage/beauty treatments and event space.
Meeting room: Grandmaster Suite - €8,000 per day Capacity: 500 Classroom Style 7 breakout rooms: €400 per room per day
Meeting room: Dragonara Ballroom - Complimentary Capacity: 600 Theatre Style 6 Breakout rooms: €200 per room per day
DDR: €63 Dinner: from €48.50 Bed & Breakfast: €193 per night Rooms: 200 available Wi-Fi: €6 per person per day
DDR: €65.50 Dinner: from €44 Bed & Breakfast: €220 per night Rooms: 180 available Wi-Fi: €10 per person per day
Images left to right: Camp Nou FC Barcelona, Barcelona’s Gothic quarter and the famous Metropol Parasol in Seville
Barcelona
Barcelona, the cosmopolitan capital of Spain’s Catalonia region, is defined by quirky art and architecture, imaginative food and vibrant street life. It has medieval roots, seen in the maze-like Gothic Quarter, but a modernist personality represented by architect Antoni Gaudí’s fantastical Sagrada Família church. It’s restaurant scene, anchored by the central Boqueria market, ranges from fine dining to tiny tapas bars.
Flight information Various direct flights from London, Amsterdam, Berlin, Frankfurt and New York; Pune flight is non-direct. Current cost per flight from: Heathrow £154 Berlin £276 Amsterdam £261 New York £823 Frankfurt £248 Pune £890 (non-direct) Costs are subject to change.
Weather
23oc
Sunny occasional showers
Locations THE REY JUAN CARLOS BARCELONA, SPAIN
Availability: 11th-14th October – Second Option This beautiful hotel has a stylish lobby bar, an outdoor terrace with an additional bar. Other amenities include an outdoor pool and a poolside bar, as well as a Spa with an indoor pool and a fitness room. There’s also a garden, meeting space and a free shuttle to the city center. Meeting room: Plenary Room, Sala Forum - €10,587 for all days Capacity: 800 Cabaret 6 Breakout rooms: €200 per room per day DDR: €84 Dinner: from €75 Bed & Breakfast: €246 per night Rooms: 200 available Wi-Fi: €800 per day
(October 2015)
THE MELIA SEVILLA SPAIN
Availability: 11th-14th October This contemporary conference hotel is a 10 minute walk from the Plaza de España square and one mile from Seville Cathedral. Enjoy a hip bar, a sleek Mediterranean restaurant plus an outdoor pool with a poolside bar. Includes a business center, 24 conference rooms and a 24/7 gym. Meeting room: Plenary Giralda - €2,359 per day Capacity: 1000 Theatre 6 Breakout rooms: €500 per room per day DDR: €65 Dinner: from €57 Bed & Breakfast: €113 per night Rooms: 150 available Wi-Fi: Included
Seville
Seville is the capital of southern Spain’s Andalusia region and a hotbed for flamenco dance, especially in the Triana neighborhood. The city is known for its ornate Alcázar castle complex, built during the Moorish Almohad dynasty, and its 18th-century Plaza de Toros de la Real Maestranza bullring. The massive Gothic cathedral is the site of Christopher Columbus’s tomb and a famous minaret turned belltower, the Giralda.
Flight information Various direct flights from London, Amsterdam, Berlin, Frankfurt and New York; Pune flight is non-direct. Current cost per flight from: Heathrow £210 Berlin £330 Amsterdam £250 New York £2,100 (non-direct) Frankfurt £330 Pune £2,056 (non-direct) Costs are subject to change.
Weather
25oc Sunny
(October 2015)
Images left to right: The Belem Tower, colourful trams and The River Tagus in Lisbon
Locations
Lisbon
THE CORINTHIA HOTEL LISBON
Lisbon is the largest city and main port of Portugal. It is one of the oldest cities in the world and the oldest city in Western Europe, for centuries surpassing aged modern European capitals such as London, Paris or Rome. Lisbon’s Mediterranean climate has the warmest winters of any European city.
Availability: 4th-7th October
Flight information
Meeting room: Floriana I + II - €2,875 per day Capacity: 500 Theatre 6 Breakout rooms: €350 per room per day
Various direct flights from London, Amsterdam, Berlin, Frankfurt and New York; Pune flight is non-direct. Current cost per flight from: Heathrow £205 Berlin £276 Amsterdam £376 New York £1,011 (non-direct) Frankfurt £305 Pune £882 (non-direct) Costs are subject to change.
Weather
21oc Sunny
This modern hotel offers two restaurants, three bars (one on a terrace) and 18 meeting rooms, as well as a fitness center and a business center. You can enjoy an indoor pool, Spa (fee) with a jacuzzi, sauna and a steam bath.
DDR: €75 Dinner: from €56.50 Bed & Breakfast: €170 per night Rooms: 450 available Wi-Fi: Included
(October 2015)
THE EPIC SANA LISBON
With our maximum number of delegates, we will need to divide overnight accommodation and breakfast across more than one hotel. Shuttle transfers will take guests to all other parts of the event, which will be held in a single location. In the spirit of Team IT, representatives from each country will stay at all hotels. Options for the evenings will vary based on the destination but we will keep the entire group together as a whole. We have terrific experience of organising themed and awards events and at providing great entertainment to ensure your guests have a great time together.
Availability: 10th-13th October This hotel’s amenities include a sophisticated international restaurant, a casual lobby bar, a rooftop pool with a hip bar and city views. There’s also a posh Spa with a pool and a fitness room. Please note that all conference and evening activities would be at the same hotel, only the accommodation and breakfast would be split. Meeting room: Morus - €2,500 per day Capacity: 500 Theatre Breakouts: 6 at €700 per room per day DDR: €84 Dinner: from €66 Bed & Breakfast: €180 per night Rooms: 250 available Wi-Fi: Included
Flight and accommodation cost summary For outline budget purposes, the estimated current costs for flights and venue, including delegate meals, are: Location Hotel
Total cost based on 500 delegates (estimate only)
The Intercontinental
£480,976
Malta
Hilton Malta
£489,868
The Westin Dragonara Resort
£477,209
Barcelona
The Rey Juan Carlos
£513,693
Seville
The Melia Sevilla
£453,212
Lisbon
The Corinthia Hotel
£419,645
The EPIC Sana
£375,166
Engaging Team IT We believe in creating a single theme, a conference identity, to take the delegates on a journey from the very first communication - a “save the date” or formal invitation through the run-up to the event with teasers and additional information, and onto the event programme itself.
games as the vehicle, the metaphor and the inspiration for Team IT. The Games will resonate with all delegates much more than any other Global event as all of your delegates’ countries will be represented in Rio in August. We’ll expand the theme beyond the more obvious “sporting teams coming together”, to explore how the Organising Committees, the National bodies, the media and sponsors all combine as one Team to create such an amazing spectacle.
With the emphasis on bringing the delegates together as one Global team, our initial concept is to use the Olympic
Event Management
Registration process
Name badges
Personalised ticketing and schedules
Working directly alongside your internal Stakeholder group, our Event Management team, headed by Lisa Wigley, will initially conclude venue negotiations and contracts, and then turn their attention to the invitation and registration process. Services to be delivered, processes and budgets will evolve after an initial meeting once the destination is selected and delegate numbers are clearer, and may well include: • Event website - a bespoke design to provide delegates’ with all relevant information and schedules to enable delegates to confirm their attendance and book their flights. Budget estimate £1.5k - £3k depending on complexity and functionality
Bespoke event website
• An on-going communications’ programme to build momentum, engage delegates pre-event and build excitement • Personalised ticketing and schedules • Destination airport “meet and greet” and onward coach transfer to their hotel - our Event’s Assistants are costed at £175/day each (plus travel, accommodation and expenses)
Meet and greet
• Hotel and event check in including delegate badges (printed badges including mini-itinerary, from £2.75 each) • And most importantly, complete budget and programme control/ updating/sign off throughout the entire process, delivered by Lisa Wigley. Full programme Event Project Management estimated budget £5,000 (plus travel, accommodation and subsistence).
Event Production
Creative Services
We have a simple philosophy – your delegates must be able to clearly see and hear what’s going on. No compromise. So that’s why we own an extensive range of the latest HD projection systems for the best visual quality and clarity, and use ultra–wide cinema-style screens to get your messages across. Depending on the venue, We’ll use a 19’ x 7’cinema screen, or a twin screen solution with 14’ wide screens. Our final recommendation will depend on several factors - number of delegates, seating style and ceiling height. We will design and build the set to reflect your branding and event theme. And we’ll also provide fully digital sound systems with the latest Mic technology, extensive professional lighting systems and, needless to say, experienced professional technicians to deliver all of this amazing technology.
The budget is subject to differing factors, but in our experience we expect an estimated range of £45,000 - £65,000 for an audience of 400 - 500 delegates with a four day event programme (including build and rehearsal day) in mainland Europe.
We provide a huge range of creative services including filming and video creation, graphic design, animation and PowerPoint content. Daily rates (excluding expenses) are shown:
• PPT checking/minor amends/deck collation No charge • PowerPoint creation £350 day • Graphic design e.g. logo creation £350 day • Animation £500 day • Video editing/creation £550 day • Filming - single camera shoot £750 day
Inspiring Team IT - guest speakers We have access to a wide range of UK and European based speakers, covering all manner of topics and styles. In keeping with the Olympic theme, one option would be to engage an ex Olympian or Paralympian… (current ones would be difficult to pin down before the Rio Olympics). With such diverse nationalities within the audience, we suggest speakers who can focus on the Olympic Team element rather than their own personal achievements.
Marc Woods
Marc was diagnosed with cancer at 17 and consequently had his left leg amputated below the knee. Not knowing whether he had six months or 60 years left to live, he was determined to make the most of whatever time he did have. Marc has done just that - becoming a member of Great Britain’s Paralympic Swimming Team, a multiple Gold Medallist, BBC commentator and author. Woods’ distinctive, open style demonstrates his passion for life, translating into a moving and motivating experience for audiences. Marc has presented his speech - Path to Gold - to companies all over the world. There are numerous learning points within the presentation including insights into: • Teamwork • Motivation • Leadership • Communication skills. Estimated budget: £7,500 plus travel and expenses
Adrian Webster
Riot policeman, milkman and salesman were just a few of Adrian’s jobs before he moved into IT and discovered an ability to motivate and inspire others. Adrian is probably the most entertaining motivational speaker around, specialising in delivering key messages in a humorous and completely unique, down to earth style that audiences easily relate to. His inspirational presentations help IT teams to make a very real difference in their workplace. Drawing on his practical experience he brings to life a whole new world of fun motivational terminology and characters that everyone can instantly identify with. Moving into IT in 1987 he established himself as one of the most successful sales professionals in the industry, with success as Corporate Sales Manager at US Robotics and Northamber PLC, responsible for recruiting, training, motivating and driving 150 staff to achieve phenomenal success on shoestring budgets. His real-life experiences, raw energy and sense of humour combine to create a thrilling roller coaster style that is completely original, hilariously funny and brilliantly effective. Estimated budget: £7,500 plus travel and expenses
Jamil Qureshi
Ian Thomas
With ten years’ experience as a game warden in South Africa, Ian draws remarkable comparisons between Savannah lions and the business jungle. Each Lion has its responsibilities, personality, strengths and weaknesses yet as a Pride they demonstrate ultimate success. Prides have a flat social structure with all benefiting from belonging to a group of equally powerful members sharing the same goals. It’s an immensely efficient formation, allowing individual success to contribute to the team’s success. Lions are highly focused, taking calculated risks but never indulging in reckless gambles. They have a very structured selection process and for a business putting a team together, there are few better models. Ian’s utterly compelling presentation shows how each lion is constantly alert to communication; how they instinctively respect and place their trust in each other, and how like humans they respond to incentives and feel gratified when success is rewarded. Estimated budget: £12,500 plus travel and expenses
Jamil is one of the foremost practitioners of performance-enhancing psychology and an expert in high-performing teams. He has worked with some of the World’s top individuals and teams in sport and business, including the European Ryder cup team, three Premier League clubs, F1 teams, the 2009 Ashes - winning England cricket team and a host of top players in a range of sports. Add to that his work delivering change and performance programmes for some of the world’s biggest, most complex organisations including Coca Cola, Hewlett Packard, Lloyds Banking Group, Emirates Airlines, and Serco and you can see why Jamil is a recognised leader in all aspects of the psychology of team performance. He is able to motivate, inspire and energise every team he works with. Estimated budget: £10,000 plus travel and expenses
Building Team IT
our thoughts on a Team Bonding activity We see that in 2013 you offered delegates a choice of options for an afternoon activity… we don’t know for sure, but wouldn’t be surprised if “Country groups” colluded before the event to all choose to go on the same trip together, thus defeating the “Global Team” objective?
Our view is that this is Team IT One Team, One Activity, no opting in or out it’s a fixed part of the programme!
We’ll ensure that the activity has roles to play for both the more and less physically ambitious delegates.
or departments, or location within the UK, to attain as wide a mix as possible.
We’ll select teams based on “Global Criteria”; for example, by role/discipline, with a Team(s) of programmers, another of developers, one of software engineers etc… and with as many different nationalities in each as is practical.
Logistically, bringing the entire group of 400 - 500 together as one activity is no more or less challenging than organising a dozen or so different trips. We’ll just need to find the space. (But that’s our challenge, not yours!).
Or we simply divide the whole group by nationality, and place them in different teams - we would have more than 1 in each team from the UK of course, but they could again be divided into roles
Here are some headline ideas…. All costs are subject to destination and final delegate numbers but a guide budget is included.
Chariot Challenge
Go Explore! This challenge allows Teams to explore their surroundings and see the sights, take on challenges of varying degrees of difficulty and battle against the other Teams for the ultimate accolade of Best Explorers. Using tablets or smart phones to guide them, teams visit locations and places of interest across the city. Once there, they undertake innovative and exciting challenges that “pop up” on their team device, answering specific questions, taking photos and interacting with people nearby.
There’s so “ much more
to this Team Bonding activity and delegates will get to explore their Estimated budget: £22,500 plus host city at the expenses based on 500 delegates. same time! (Includes our City-specific App, downloaded to a delegate’s Android device).
”
A challenge of Gladiatorial endeavor! Energetic, exciting, skill stretching and hilarious fun! Teams of 10 or 12 build a fullscale replica Chariot against the clock, and ultimately against the other teams. Armed with a flat-pack of cardboard and a variety of tools and materials, detailed plans and their own ambition, they build their chariot, then “bling” it up and finally race against the other teams, with passengers on board!! It’s 2.5/3 hours of team bonding, creative thinking, and daring-do.
An absolute “ winner… and perfect in the sunshine!
”
Estimated budget: £27,500 plus expenses based on 500 delegates.
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