The Council of State Governments Justice Center Non-Staff Travel Expense Claim HOTEL:
Group rate at meeting hotel or maximum lodging rate
Master billed to CSGJC or federal original receipt required (list separately incidental charges on hotel bill and remove amounts for room service before submitting)
MEALS:
Per Diem – Washington, DC Full Day - $69 Travel Day - $51.75 (75% of $69) (Subtract amount for meals furnished from daily per diem. The total deductions made will not cause you to receive less than amount allowed for incidentals)
Breakfast - $16 Lunch - $17 Dinner - $31 Incidentals - $5 (if claiming full day of per diem please list amount in the dinner column on attached form). No receipts required.
AIRFARE/TRAIN:
Lowest coach available fare (with reasonable consideration of advance booking and related airline requirements)
Master billed to CSGJC or original receipt required
GROUND TRANSPORTATION Taxi/Shuttle
Actual Cost
Original receipt required
Personal Car
$0.575 cents/mile
Map showing mileage required
Parking & Tolls
Actual Cost
Original receipt required
Baggage Fees
Actual Cost (1 bag only)
Original receipt required
Gas:
Actual Cost (can only be claimed if not requesting mileage)
Original receipt required
Rental Car/Car Service
Must have prior agreement with CSGJC logistics staff
Master billed to CSGJC or original receipt required
Actual where generally allowed in federal or state government reimbursement practices
Original receipt required
OTHER EXPENSES
NOTE: All receipts MUST BE ORIGINALS AND DETAILED AND RECEIVED WITHIN 30 DAYS OF TRAVEL. Federal per diem rates can be found on this page. Per diem amounts for the first and last calendar day of travel are calculated at 75 percent. Travel must be for 12 hours and over 50 miles away from your official station to be eligible for per diems. An example completed expense form is provided. MAIL THIE COMPLETED EXPENSE FORM, WHICH YOU WILL RECEIVE AFTER THE CONFERENCE, WITH ORIGINAL RECEIPTS TO: The Council of State Governments Justice Center 22 Cortlandt St 22nd Floor New York, NY 10007 Attn: