BJA Performance Measures
Timothy J. Willis, Ph.D. Senior Research Associate, CSR, Inc. timothy.willis@ojp.usdoj.gov (202) 514-8045
At the end of this session you will be able to:
1. Explain the value of good performance data 2. Explain how the measures were developed 3. Understand what’s expected of you
4. Summarize the process of entering data
Good Performance Measures Why are Performance Measures Important? • Link people and dollars to performance • Link programs and resources to results • Help to justify continued funding
• Can be used to manage and improve programs
Performance Measurement
Program Evaluation
A. How much?
A. What does it mean?
B. Game score
B. Game analysis
C. A tally
C. Causality
D. Continuous (Ongoing)
D. Interval (Discrete)
E. Less expensive
E. More expensive
JMHCP Measures Development
Reporting Expectations
Calendar Year 2012 FY2012 Q2
JAN
FY2012
FY2013
FEB ←Q1 Reports Due Jan 31 (upload it to GMS)
MAR
Calendar Year 2013 Q2
←YOU ARE HERE
APR
JAN FEB ←Q1 Reports Due Jan 31 (upload it to GMS)
MAR FY2013
APR
←Q2 Reports Due April 30 Q3
MAY
←Q2 Reports Due April 30 Q3
JUN FY2012
Q4
JUN
JUL
FY2013
AUG ←Q3 Reports Due July 31 (upload it to GMS)
Q4
SEP FY2013
MAY
JUL
AUG ←Q3 Reports Due July 31 (upload it to GMS)
SEP
OCT
FY2014
OCT
←Q4 Reports Due Oct 31 Q1
NOV DEC
←Q4 Reports Due Oct 31 Q1
NOV DEC
How to Report on Performance Measures • Create a report in the Performance Measurement Tool (PMT) quarterly • Upload PMT report to the Grants management System (GMS) semi-annually • Funds are frozen if reports are delinquent
Performance Measurement Tool (PMT)
Performance Measurement Tool (PMT)
GMS Progress Report Module
GMS Attachment Upload
Narrative Questions 1. What were your accomplishments this reporting period? 2. What goals were accomplished, as they relate to your grant application? 3. What problems/barriers did you encounter that prevented you from reaching your goals or milestones? 4. Is there any assistance that BJA can provide to address any problems/barriers identified in question #3? 5. Are you on track to fiscally and programmatically complete your program as outlined in your grant application? 6. What major activities are planned for the next 6 months?
7. Based on your knowledge of the criminal justice field, are there any innovative programs/ accomplishments that you would like to share with BJA?
Reporting Tips • You select the sections that apply to your activities – “No” can be changed to “Yes” but “Yes” cannot be changed to “No.”
• Attach the PMT report to your semi-annual progress report in GMS. • Do not answer the performance measures in GMS. – Will have to enter N/A or 0 until questions are deleted – Soon to be deleted from GMS system
• Provide detailed responses to the seven narratives questions (these are important).
Three Question Categories Planning
Operational
Narrative
Three Question Categories Planning
Operational Law Enforcement Court-based Diversion
In-facility Corrections Community Corrections Reentry Programs
Narrative
Planning
Operational Law Enforcement
Planning & Implementation Grants
Court-based Diversion
In-facility Corrections Community Corrections Reentry Programs
Narrative
Planning
Planning Grants
Narrative
Operational Law Enforcement
Expansion Grants
Court-based Diversion
In-facility Corrections Community Corrections Reentry Programs
Narrative
Planning & Implementation Grants
Planning Grants
Expansion Grants
Planning
Planning
Planning
Operational
Operational
Operational
Law Enforcement
Law Enforcement
Court-based Diversion
Court-based Diversion
In-facility Corrections
In-facility Corrections
Community Corrections
Community Corrections
Reentry Programs
Reentry Programs
Narrative
Narrative
Narrative
Planning Grants
Planning & Implementation Grants
Expansion Grants
Planning
Planning
Planning
Operational
Operational
Operational
Law Enforcement
Law Enforcement
Court-based Diversion
Court-based Diversion
In-facility Corrections
In-facility Corrections
Community Corrections
Community Corrections
Reentry Programs
Reentry Programs
Narrative
Narrative
Narrative
Operational Law Enforcement
Court-based Diversion In-facility Corrections Community Corrections Reentry Programs
Operational Law Enforcement
Unique
Court-based Diversion In-facility Corrections Community Corrections Reentry Programs
Identical
Operational
1.
Training to respond to people with mental illness
2.
Calls for mental health-related events.
3.
Field assessment and screening for mental illness
4.
Disposition of persons involved in a mental health crisis
5.
Injuries incurred during mental illnessrelated events.
Law Enforcement
Court-based Diversion In-facility Corrections Community Corrections Reentry Programs
Operational
1.
Training activity
2.
Program participant demographics
3.
Using risk/needs assessments
4.
Providing treatment for mental illness, substance abuse, and co-occurring disorders
5.
Providing employment, educational, and housing services
6.
Program completion rate
7.
Recidivism outcomes
Law Enforcement
Court-based Diversion In-facility Corrections Community Corrections Reentry Programs
Planning
Operational Law Enforcement Court-based Diversion
In-facility Corrections Community Corrections Reentry Programs
Narrative
Law Enforcement • • • • • • • • •
% officers receiving specialized % calls taken for mental health-related events % police contacts involving mental illness % receiving formal or informal field-assessment Disposition of persons involved in a mental health crisis % of total arrests issued to persons with a mental illness % of total citations issued to persons with a mental illness. % officers injured in a mental health related event # of civilian injuries during a mental health related event
Court-Based Diversion • • • • • • • • •
% staff who received formal or informal cross training % staff trained in mental health and criminal justice issues. Admission rate Number of people receiving risk/needs assessment Percent receiving services Completion rate Outcome of current participants Outcome of unsuccessful completers Outcome of successful completers
In-facility Corrections Programming • • • • • • • •
# staff trained in mental health and criminal justice issues Number of people served Number of people receiving risk/needs assessment Participants in mental health programs Participants in substance abuse programs Participants in co-occurring services programs Reason for unsuccessful completion Percent receiving administrative violations within 12 months
Training Programs • # staff trained in mental health and criminal justice issues • Number of people served
Community Corrections • • • • • • • • •
# staff trained in mental health and criminal justice issues Number of people receiving risk/needs assessment Participants in mental health programs Participants in substance abuse programs Participants in co-occurring services programs Reason for unsuccessful completion Outcome of current participants Outcome of unsuccessful completers Outcome of successful completers
Reentry Programs • • • • • • • •
Number of people receiving risk/needs assessment Participants in mental health programs Participants in substance abuse programs Participants in co-occurring services programs Reason for unsuccessful completion Outcome of current participants Outcome of unsuccessful completers Outcome of successful completers
Q&A