THE#SECOND&CHANCE&ACT#! COMPREHENSIVE+STATEWIDE'ADULT%! RECIDIVISM(REDUCTION)PROGRAM! FISCAL&YEAR$2014! PLANNING&AND&IMPLEMENTATION!GUIDE! This"Planning"and"Implementation"(P&I)"Guide"is"intended"for"state"agencies"that"have"received"Second" Chance"Act"(SCA)"Comprehensive"Statewide"Adult"Recidivism"Reduction"Implementation"Grants"(“SRR" implementation"grantees”)."The"Bureau"of"Justice"Assistance"(BJA)"requires"SRR"implementation"grantees" to"develop"a"comprehensive"implementation"work"plan"by"completing"the"P&I"Guide"in"partnership"with" BJA’s"technical"assistance"provider,"the"National"Reentry"Resource"Center.""
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! ! ! ! ! ! The$Council$of$State$Governments$Justice$Center$prepared$this$guide$with$support$from$the$Bureau$of$Justice$Assistance$ (BJA),$U.S.$Department$of$Justice.$The$contents$of$this$document$do$not$necessarily$reflect$the$official$position$or$policies$ of$the$U.S.$Department$of$Justice.!!
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TABLE!OF!CONTENTS! INTRODUCTION"..............................................................................................................................................................................................................."4" Section"1:""DEVELOPMENT".........................................................................................................................................................................................."6"
!Exercise!1:"Identify"Activities"Supported"by"Your"Grant"................................................................................................................"7" !Exercise!2:"Establish"your"SRR"Implementation"Team"..................................................................................................................."9" Section"2:""INSTALLATION"........................................................................................................................................................................................."11"
!Exercise!3:"Develop"an"Implementation"Plan"...................................................................................................................................."12" Section"3:""ACCOUNTABILITY"..................................................................................................................................................................................."15"
!Exercise!4:!Promote"Quality"Asssurance"............................................................................................................................................."17" !Exercise!5:"Track"Performance"Indicators".........................................................................................................................................."18" !Exercise!6:"Prepare"for"Evaluation"........................................................................................................................................................."18" !Exercise!7:"Promote"Continuous"Improvement"and"Sustainability"........................................................................................."19" " !
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Overview!of!Grant!Support" As"a"Second"Chance"Act"grantee,"you"have"support"from"multiple" organizations"to"ensure"the"success"of"your"grant"activities:"" • National"Reentry"Resource"Center" • Bureau"of"Justice"Assistance" • CSR,"Inc." ! National!Reentry!Resource!Center! In"2008,"the"Second"Chance"Act"(Public"Law"110a199)"established" the"National"Reentry"Resource"Center"(NRRC)."The"NRRC"is" administered"by"the"Bureau"of"Justice"Assistance"(BJA),"U.S." Department"of"Justice,"and"is"a"project"of"the"Council"of"State" Governments"Justice"Center."
Bureau'of' Jus4ce' Assistance' State'Policy' Advisor'
Performance' Measurement' Tool'(PMT),' administered' by'CSR,'inc.'
Second' Chance' Act' grantee'
Na4onal' Reentry' Resource' Center' Technical' Assistance' Provider'
The"NRRC"provides"education,"training,"and"technical"assistance"to"states,"tribes,"territories,"local" governments,"service"providers,"nonaprofit"organizations,"and"corrections"institutions"working"on"prisoner" reentry."The"NRRC’s"mission"is"to"advance"the"reentry"field"through"knowledge"transfer"and"dissemination" and"to"promote"evidenceabased"best"practices."Specifically,"the"NRRC"provides"a"oneastop,"interactive" source"of"current,"evidenceabased,"and"user"friendly"reentry"information;"individualized,"targeted"technical" assistance"for"Second"Chance"Act"grantees;"and"training,"distance"learning,"and"knowledge"development"to" support"grantees"and"advance"the"reentry"field." Each"Second"Chance"Act"grantee"is"assigned"a"NRRC"Technical"Assistance"Provider"(NRRC"TA"Provider)" that"provides"support"for"completion"and"review"of"the"Planning"and"Implementation"Guide"(P&I"Guide)" and"works"with"the"grantee"to"identify"and"execute"technical"assistance"support"for"successful"grant" planning"and"implementation." Please"visit"the"NRRC"website"to"access"resources"and"sign"up"for"the"newsletter,"which"features"new" resources,"available"funding"options,"and"highlights"of"grantee"work."We"encourage"all"grantees"to" subscribe"to"the"NRRC"electronic"mailing"list"to"get"the"latest"updates"in"reentry."Visit" www.csgjusticecenter.org/subscribe." Bureau!of!Justice!Assistance! Each"Second"Chance"Act"grantee"is"assigned"a"BJA"State"Policy"Advisor."The"State"Policy"Advisors"provide" information"to"grantees"regarding"grant"management"and"budget"questions."The"Office"of"Justice"Programs" has"resources"available"for"grantees"to"help"answer"questions"regarding"grant"management."Please"visit" Grants"101"and"the"Financial"Guide"for"additional"information."Your"BJA"State"Policy"Advisor"will"be"in" touch"throughout"your"grant,"but"if"at"any"time"you"need"contact"information"for"your"BJA"State"Policy" Advisor"you"can"ask"your"NRRC"TA"Provider." CSR,!Inc.! CSR,"Inc"contracts"with"the"Bureau"of"Justice"Assistance"to"administer"the"BJA"Performance"Measurement" Tool"(PMT)."The"PMT"is"the"portal"for"reporting"performance"metrics"on"a"quarterly"basis."Grantees"can" access"the"PMT"here"and"a"full"list"of"quarterly"performance"measures"is"located"here.""CSR,"Inc."provides" support"to"the"grantees"regarding"interpreting"reporting"questions"and"other"reporting"needs." " Contact!your!NRRC!TA!Provider!Any!Time! You"should"feel"comfortable"contacting"your"NRRC"TA"Provider"with"any"questions"or"concerns"and"he/she" will"connect"you"to"the"right"entity"to"address"your"need."All"of"the"entities"work"together"to"ensure"that" you"have"the"support"you"need."" 3" "
INTRODUCTION! ! SUMMARY!OF!THE!SRR!PROCESS!! The"SRR"grant"program"was"designed"to"help"states"take"a"systematic,"sustainable"approach"to"establishing" policies"and"practices"that"will"improve"recidivism"outcomes"for"a"large"portion"of"individuals"released" from"state"prison"to"the"community."Specifically,"the"program"calls"on"state"corrections"departments"to" invest"in"evidenceabased"programs"and"practices"for"reducing"recidivism"that"adhere"to"three"principles:"" 1. Focus"on"the"individuals"who"are"most"likely"to"recidivate"based"on"risk/needs"assessments"and"use" that"information"to"determine"the"type"and"intensity"of"programming"and"supervision"that"should" be"provided"to"them." 2. Provide"appropriate"services"and"treatment"that"draw"on"evidencedabased"approaches"and"ensure" highaquality"service"delivery." 3. Use"supervision"policies"and"practices"that"address"criminogenic"risk/needs"and"balance"the"goals" of"promoting"accountability"and"providing"needed"treatment"and"reentry"supports." In"order"to"maximize"the"impact"of"investments"made"through"the"SRR"grant"program,"the"SRR"Planning" and"Implementation"Process"(“SRR"Process�)"was"developed"to"guide"grantees"(shown"below)."This" process,"composed"of"12"strategies"organized"around"4"components,"helps"SRR"grantees"engage"in"a"dataa driven,"collaborative"planning"process,"and"implement"recidivism"reduction"policies"and"practices"with"a" high"degree"of"fidelity"and"sustainability." The$SRR$Planning$and$Implementation$Process$ Components$ Strategies$ Component$1:$Exploration$ 1. Assess'the'legal'and'political'landscape'and'convene,'engage,'and'educate'stakeholders.'' Commit'to' reducing' 2. Analyze'relevant'data'about'drivers'of'recidivism.'' recidivism'and' 3. Identify'populations'with'disproportionately'high'recidivism'rates'to'target'and'develop' assess'drivers.' reduction'goals.'' Component$2:$Development' 4. Assess'current'practices'using'Recidivism'Reduction'checklists'and'identify'strengths,'gaps,' Assess'the' and'barriers' system'and' identify' 5. Develop'specific'implementation'goals'and'plans'informed'by'relevant'evidenceObased' implementation' practices.' goals.' 6. Establish'a'governance'structure'that'promotes'adaptive'and'technical'leadership'' Component$3:$Installation' Put'in'place' 7. Build'infrastructure'and'administrative'supports,'including'a'decisionOsupport'data'system.'' specific'policy,' 8. Change'written'policy'and'procedures'to'promote'adherence'to'evidenceObased'practices.' procedure,'and' practice'changes.' 9. Develop'staff'competency'through'education,'training,'and'ongoing'coaching'and'support.' Component$4:$Accountability$' Evaluate'changes' 10. Promote'fidelity'to'evidenceObased'practices'and'programs'through'quality'assurance.'' and'improve' 11. Collect'systemOwide'data'and'conduct'process'and'outcome'evaluations.' continually.' 12. Sustain'activities'though'continuous'communication'and'improvement.''
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States"awarded"SRR"planning"grants"in"FY"2013"completed"the"strategies"under"the"Exploration" component"and"strategies"4"and"5"under"the"Development"component."The"purpose"of"this"P&I"Guide"is"to" help"states"that"completed"the"planning"phase"and"were"awarded"implementation"grants"maximize"the" impact"of"their"investment"by"following"the"remaining"strategies"in"the"SRR"Process."" OVERVIEW!OF!THE!SRR!P&I!GUIDE! This"P&I"Guide"is"designed"to"help"the"FY"2014"SRR"implementation"cohort"complete"the"development," installation,"and"accountability"phases"of"the"SRR"process."The"guide"begins"at"strategy"5,"“clarifying"your" implementation"goals,�"which"builds"on"where"you"left"off"with"your"P&I"Guide"at"the"completion"of"the" FY"2013"planning"period."" The"guide"is"designed"to"be"highly"flexible"and"relevant"to"the"specific"recommendations"you"identified" during"the"SRR"planning"phase."The"first"exercise"in"the"guide"will"help"you"clarify"the"discreet"activities" you"will"be"undertaking"with"your"SRR"proposal."Every"exercise"that"follows"will"assist"you"with"engaging" stakeholders,"implementing"new"policies"and"practices,"and"monitoring"progress"for"each"activity."" Instructions"for"completing"the"P&I"Guide"and"due"dates"for"submitting"exercises"to"your"lead"technical" assistance"provider"and"BJA"are"shown"below:""" Sections! Section!1:!Development! The"exercises"in"this"section"will"first"help"you" clarify"the"discreet"activities"you"will"be" undertaking"with"your"SRR"proposal,"and" establishing"a"leadership"structure"to"support" those"activities.""! Section!2:!Installation! The"exercises"in"this"section"will"help"you"ensure" each"activity"identified"in"Exercise"1"is"being" implemented"fully"(i.e."administrative"supports"are" put"in"place;"written"policies"and"procedures"are" updated,"and"staff"are"trained)."! Section!3:!Accountability! The"exercises"in"this"section"will"help"you"consider" how"you"can"promote"quality"assurance"and"will" also"help"you"identify"benchmarks"for"tracking" progress"under"each"activity"you"have"identified.! !
Who!Should!Complete! Exercises! Individuals"involved"in" the"planning"period"that" will"oversee" implementation"of"your" FY14"SRR"grant.""
Section"1"due"to" NRRC"TA"Provider"on" 1/23/2015"" " Full"guide"submitted" to"BJA"on"4/24/2015" This"section"should"be" Section"2"due"to" completed"collaboratively" NRRC"TA"Provider"on" by"the"members"of"your" 2/27/2015" SRR"Implementation" " Team,"as"identified"in" Full"guide"submitted" Section"1.""" to"BJA"on"4/24/2015" This"section"should"be" Section"3"due"to" completed"collaboratively" NRRC"TA"Provider"on" by"the"members"of"your" 3/27/2015" SRR"Implementation" " Team,"as"identified"in" Full"guide"submitted" Section"1.""" to"BJA"on"4/24/2015"
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Due!Dates!
SECTION!1:!!DEVELOPMENT! " The"Development"component"of"the"SRR"process"is"designed"to" help"state"leaders"identify"specific"gaps"and"barriers"in"the" corrections"system,"develop"a"plan"to"address"those"limitations," and"bring"together"the"necessary"stakeholders"to"oversee"the" implementation"process."There"are"two"exercises"you"must" complete"in"this"section"of"the"P&I"Guide:"" Exercise!1:"Identify!Activities!Supported!by!your!Grant"
STRATEGIES$UNDER$THE$ DEVELOPMENT$COMPONENT$ 4. Assess'current'practices'using' Recidivism'Reduction'checklists' and'identify'strengths,'gaps,'and' barriers' 5. Develop'specific'implementation' goals'and'plans'informed'by' relevant'evidenceObased'practices.'
Exercise"1"will"first"help"you"clarify"your"recidivism" reduction"goals"and"the"discreet"activities"you"will"be" 6. Establish'a'governance'structure' undertaking"with"your"SRR"proposal"to"account"for"strategy" that'promotes'adaptive'and' 5"under"the"Development"component"of"the"SRR"process:" technical'leadership'' develop!specific!implementation!goals!and!plans! informed!by!relevant!evidenceAbased!practices.!By"breaking"down"your"proposal"into"clear"activities," it"will"be"easier"to"monitor"how"they"support"evidenceabased"practices"for"reducing"recidivism,"how" well"these"activities"are"being"implemented,"and"to"track"the"impact"of"the"changes.! Exercise!2:!Establish!your!SRR!Implementation!Team!! Exercise"2"will"position"you"to"define"an"appropriate"governance"structure"for"your"SRR" Implementation"Team"based"on"the"activities"you"identify"in"Exercise"1."This"exercise"supports"strategy" 6"under"the"Development"component"of"the"SRR"process:"establish!a!governance!structure!that! promotes!adaptive!and!technical!leadership.!It"is"recommended"that"your"governance"structure" clearly"outline"roles"of"each"member:"" •
Members"of"your"Executive!Steering!Team:"The"Executive"Steering"Team"should"include" executive"leadership"with"decisionamaking"authority"from"any"agencies"affected"by"your"SRR" proposal."It"should"also"include"representatives"of"executive,"judicial,"and"legislative" policymakers"within"your"state,"and"other"important"stakeholder"groups."This"team"should" oversee"implementation"at"a"high"level;"help"address"any"policy"barriers"to"implementation;" monitor"progress;"and"serve"as"champions"for"the"project.""
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Members"of"a"Core!Planning!Team:!The"Core"Planning"Team"should"include"individuals" overseeing"the"dayatoaday"implementation"of"your"grant."This"team"should"be"staffed"by"a"fulla time"project"manager"(per"requirements"of"BJA)"and"report"to"the"Executive"Steering"Team"on" the"progress"of"the"project"at"regular"intervals.""
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Members"of"Workgroups:!Although"not"necessary,"there"may"be"value"in"establishing"smaller" workgroups"focused"on"specific"activities"supported"by"your"SRR"grant."Any"workgroups"would" report"directly"to"the"members"of"the"Core"Planning"Team"and"should"be"actionaoriented.""""
Due!Date:!The!exercises!in!the!Development!Section!are!due!to!your!NRRC!TA!Provider!on!January! 23,!2015.!Completion!of!the!exercises!under!the!Development!section!must!occur!prior!to! completing!the!remaining!exercises!in!the!P&I!Guide.! 6" "
! EXERCISE'1:"IDENTIFY"ACTIVITIES"SUPPORTED"BY"YOUR"GRANT" It"is"important"that"all"stakeholders"are"clear"about"the"big"picture"goals"for"your"grant."The"following"exercises"were"designed"to"create"an" opportunity"to"reach"out"to"key"stakeholders,"bring"project"team"members"together"around"common"goals"now"that"your"award"has"been" made,"and"to"reflect"any"updates"or"developments"to"your"grant"program"since"the"application"was"submitted.""""" Complete"the"first"table"below"by"describing"your"target"population"and"your"state’s"definition"of"recidivism."Next,"complete"the" Recidivism"Reduction"table"to"confirm"your"recidivism"reduction"goals."Replace'the'content'in'the'yellow'cells'only."The"rest"of"the" table"will"automatically"populate"based"on"those"numbers."If'you'prefer,'your'TA'Provider'can'send'you'an'Excel'sheet'to'complete' this'exercise."" Then,"in"the"third"table,"provide"the"requested"details"about"each"activity,"program,"or"intervention"that"that"comprises"your"initiative." Include"training"and"capacity"building"activities"as"well"as"services"delivered"to"criminal"justice"systemPinvolved"adults."Add"additional" rows,"as"needed.' ' Population'and'Definition' 1. What'is'the'target'population'for'the'SRR'initiative,'and'what'is'the'justification'for'choosing'this'target'population?'Please' note'any'exclusion'criteria.! Answer:"" " Example:)) High.risk)individuals)released)from)prison)to)parole.)These)individuals,)although)only)composing)25%)of)the)individuals) released)from)prison)in)2010,)were)responsible)for)70%)of)the)three.year)returns)to)prison)among)that)release)cohort.))) ' 2. How'do'you'define'recidivism'for'purposes'of'this'grant?'Please'consider'the'definition'you'use'to'complete'the'table'below.! Answer:"" " ' 3. Is'this'definition'consistent'with'recidivism'definition(s)'used'in'other'state'reports'and/or'established'by'state'statute'or' administrative'policy?'! Answer:"" " ' ' ' '
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' Recidivism'Reduction'Goals' DOUBLE)CLICK)TABLE)TO)ENTER)DATA)IN)EXCEL)) REMINDER:)Edit)text)in)the)yellow)cells)only.)(Note:)The)5.year)rate)should)be)equal)to)or)lower)than)the)2.year)rate.)) Target Population Statewide Number of individuals in the annual cohort (based on recidivism definition): 1,000 4,000 Baseline [insert year] Recidivism Rate: 50% 30% Total Recidivists: 500 1,200 Recidivism Rate: 40% 28% Total Recidivists: 400 1,100 Reduction from baseline recidivism rate after 2 years Reduction (n): 100 100 Rate Reduction (%) 20% 8% Recidivism Rate: 35% 26% Total Recidivists: 350 1,050 Reduction from baseline recidivsm rate after 5 years Reduction (n): 150 150 Rate Reduction (%) 30% 14% ' ' ' Primary'Activities'at'a'Glance' ' Activity'1:'enter)a)brief)description)here.)Please)ensure)the)description)alludes)to)how)the)activity)will)impact)recidivism.)) Population"affected"by"activity"" Lead"agency"" Agencies/staff"affected" Implementation"Timeline:"" " " " " Activity'2:'enter)a)brief)description)here.)Please)ensure)the)description)alludes)to)how)the)activity)will)impact)recidivism." Population"affected"by"activity"" Lead"agency"" Agencies/staff"affected" Implementation"Timeline:"" " " " " Activity'3:'enter)a)brief)description)here.)Please)ensure)the)description)alludes)to)how)the)activity)will)impact)recidivism." Population"affected"by"activity"" Lead"agency"" Agencies/staff"affected" Implementation"Timeline:"" " " " " Activity'4:'enter)a)brief)description)here.)Please)ensure)the)description)alludes)to)how)the)activity)will)impact)recidivism." Implementation"Timeline:"" Population"affected"by"activity"" Lead"agency"" Agencies/staff"affected" " " " " Activity'5:'enter)a)brief)description)here.)Please)ensure)the)description)alludes)to)how)the)activity)will)impact)recidivism." Population"affected"by"activity"" Lead"agency"" Agencies/staff"affected" Implementation"Timeline:"" " " " " Please)add)additional)rows)as)needed)) 8" "
! EXERCISE'2:"ESTABLISH"YOUR"SRR"IMPLEMENTATION"TEAM"" The"following"exercise"aims"to"help"you"establish"an"effective"governance"structure"for"your"SRR"implementation"team"that"clearly"defines" members’"roles"and"expectations."To"this"end,"it"asks"you"to"inventory"members"of"the"SRR"implementation"team"and"their"anticipated" roles"and"contributions"to"the"success"of"your"SRR"initiative.""" " SRR'Implementation'Team' Executive'Steering'Team'Membership' Name' Title' Agency'' Specific'Role'in'Project'' " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " Core'Planning'Team'Membership' Name' Title' Agency'' Specific'Role'in'Project'' " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " Questions:'' Record'Answers'Here:'' How"frequently"will"the"Executive"Steering"Team"meet?"" " How"frequently"will"the"Core"Planning"Team"meet?"" " Who"staffs"the"Executive"Steering"Team"and"Core"Planning"Team?"" " Please"describe"how"the"Core"Planning"Team"updates"the"Executive" " Steering"Team"on"a"recurring"basis"" Will"you"establish"work"groups"as"part"of"your"governance" " structure?"If"so,"please"provide"details"below:"" 9" "
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Work'Group'Name'and' Description:'' '
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Work'Group'Membership:' Name' ' ' ' ' ' ' ' Name' ' ' ' ' ' ' ' Name' ' ' ' ' ' ' '
Title' ' ' ' ' ' ' ' Title' ' ' ' ' ' ' ' Title' ' ' ' ' ' ' '
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Agency'' ' ' ' ' ' ' ' Agency'' ' ' ' ' ' ' ' Agency'' ' ' ' ' ' ' '
SECTION(2:((INSTALLATION( " The"Installation"component"of"the"SRR"process"is"designed"to" help"ensure"that"evidence9based"policies"and"practices"for" reducing"recidivism"are"being"operationalized"using"research" on"effective"implementation"strategies."There"is"one"exercise" that"you"are"required"to"complete"in"this"section"of"P&I"Guide:"" (
Exercise(3:(Develop(an(Implementation(Plan(( This"exercise"will"assist"you"with"developing"an" implementation"plan"for"the"activities"identified"in" Exercise"1"and"accounts"for"each"strategy"under"the" Installation"component"of"the"SRR"process:""
STRATEGIES(UNDER(THE((((((((((( INSTALLATION(COMPONENT( 7. Build(infrastructure(and(administrative( supports,(including(a(decision7support( data(system.(( 8. Change(written(policy(and(procedures( to(promote(adherence(to(evidence7 based(practices.( 9. Develop(staff(competency(through( education,(training,(and(ongoing( coaching(and(support.(
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Build(infrastructure(and(administrative( supports,(including(a(decisionDsupport(data(system.(To"begin"implementation," administrators"must"invest"in"the"necessary"infrastructure"to"put"a"new"policy"or"practice"in" place."This"may"involve"in"investing"in"a"new"assessment"tool,"case"management"system," technology,"data"capacity,"etc."Additionally,"administrators"must"foster"an"environment"that"is" conducive"to"change."For"example,"administrators"should"ensure"new"policies"are"prioritized"in" the"overall"vision"and"mission"statements"of"the"Department,"and"that"performance"measures" align"with"new"practices."Administrators"should"also"consider"whether"staff"can"support"new" practices"within"their"current"workloads,"and"if"not,"what"adjustments"need"to"be"made"to" support"staff."""
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Change(written(policy(and(procedures(to(promote(adherence(to(evidenceDbased( practices.(Once"the"necessary"infrastructure"and"administrative"supports"are"in"place,"written" policy"and"procedures"should"be"updated"to"ensure"all"staff"members"have"clarity"on" expectations"and"can"be"held"accountable."For"example,"investing"in"a"new"risk"assessment"tool" will"only"be"impactful"if"new"protocols"and"policy"are"written"on"how"the"assessment"tool" should"be"administered"and"used"to"inform"decision9making."Additionally,"it"is"important"to" eliminate"or"modify"any"old"policies"and"practices"that"may"conflict"with"or"contradict"new" practice"supported"under"your"grant."(
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Develop(staff(competency(through(education,(training,(and(ongoing(coaching(and( support.(Finally,"staff"members"need"to"be"provided"with"the"necessary"training"to"implement" new"policies"and"practices."This"includes"general"education"about"the"justification"for"the" changes"and"how"it"will"promote"“big"picture”"goals"like"recidivism"reduction"and"public"safety" –"this"context"is"critical"for"encouraging"staff"buy9in"and"support."Skill9based"trainings"are"also" needed"to"ensure"staff"has"the"competency"level"needed"to"implement"new"policies"and" practices."Lastly,"ongoing"coaching,"feedback,"and"support"are"critical"for"ensuring"staff"use"and" retain"their"new"skills.""
Due(Date:(The(exercise(in(the(Installation(Section(is(due(to(your(NRRC(TA(Provider(on(February(27,( 2015.(It(should(be(completed(collaboratively(by(the(members(of(your(SRR(implementation(team.(" 11" "
! EXERCISE'3:#DEVELOP#AN#IMPLEMENTATION#PLAN### In#Exercise#1,#you#listed#the#primary#activities#planned#under#your#SRR#initiative.#Each#activity#will#require#administrative#supports,#policy# and#procedure#changes,#and/or#development#of#staff#competency#in#particular#areas.#The#following#exercise#aims#to#help#you#inventory# the#necessary#supports,#changes,#and#competencies#as#well#as#the#processes#you#will#need#to#complete#to#achieve#them#and#the#individuals# responsible.#Use#the#completed#exercise#as#a#checklist#to#ensure#that#you#are#adequately#prepared#for#implementing#each#activity.#### Complete#the#table#below#by#first#filling#in#the#primary#activities#listed#in#Exercise#1.#Next,#list#the#supports,#changes,#and#competencies# needed#to#accomplish#each#activity.#Add#additional#rows,#as#needed.#In#completing#this#exercise,#please#draw#from#the#following#examples# (please#note#that#this#is#not#an#exhaustive#list):## ' Administrative'Supports' Policies'and'Procedures'' Staff'Competency' Messaging#from#leadership## Operational#procedures#for#staff# General#education## Staff#workload# Operational#procedures#for#contractors## SkillRbased#trainings## Decision#support#data# Operational#procedures#for#clients# Coaching#and#support## Information#sharing#agreements## # Training#with#outside#providers## # Activity'1:'copy%over%from%Exercise%1% Administrative'Supports'Needed'' Process/Responsible'Party'' Timeline'for'Implementation' ' ' ' ' ' ' ' ' ' Policy'and'Procedure'Changes'' Process/Responsible'Party' Timeline'for'Implementation' ' ' ' ' ' ' ' ' ' Staff'Competency'' Process/Responsible'Party' Timeline'for'Implementation' ' ' ' ' ' ' ' ' ' Activity'2:'copy%over%from%Exercise%1' Administrative'Supports'Needed'' Process/Responsible'Party' Timeline'for'Implementation' ' ' ' ' ' ' ' ' ' Policy'and'Procedure'Changes'' Process/Responsible'Party' Timeline'for'Implementation' ' ' ' 12# #
' ' Staff'Competency'' ' ' ' Activity'3:'copy%over%from%Exercise%1' Administrative'Supports'Needed'' ' ' ' Policy'and'Procedure'Changes'' ' ' ' Staff'Competency'' ' ' ' Activity'4:'copy%over%from%Exercise%1' Administrative'Supports'Needed'' ' ' ' Policy'and'Procedure'Changes'' ' ' ' Staff'Competency'' ' ' ' Activity'5:'copy%over%from%Exercise%1' Administrative'Supports'Needed'' ' ' '
' ' Process/Responsible'Party' ' ' '
' ' Timeline'for'Implementation' ' ' '
Process/Responsible'Party' ' ' ' Process/Responsible'Party' ' ' ' Process/Responsible'Party' ' ' '
Timeline'for'Implementation' ' ' ' Timeline'for'Implementation' ' ' ' Timeline'for'Implementation' ' ' '
Process/Responsible'Party' ' ' ' Process/Responsible'Party' ' ' ' Process/Responsible'Party' ' ' '
Timeline'for'Implementation' ' ' ' Timeline'for'Implementation' ' ' ' Timeline'for'Implementation' ' ' '
Process/Responsible'Party' ' ' '
Timeline'for'Implementation' ' ' '
13# #
Policy'and'Procedure'Changes'' ' ' ' Staff'Competency'' ' ' '
Process/Responsible'Party' ' ' ' Process/Responsible'Party' ' ' '
14# #
Timeline'for'Implementation' ' ' ' Timeline'for'Implementation' ' ' '
SECTION(3:((ACCOUNTABILITY( # The#Accountability#component#of#the#SRR#process#is#designed#to# help#policymakers#and#practitioners#promote#quality#assurance,# track#key#performance#indicators,#including#recidivism,#and# ensure#there#is#continuous#communication#and#reinforcement# of#positive#changes#among#staff.#This#requires#taking#a#data@ driven#approach#to#tracking#progress#and#having#a#strong# evaluation#component#to#implementation.#This#section#of#the# P&I#Guide#includes#4#exercises#that#will#help#you#promote# accountability:## Exercise(4:(Promote(Quality(Assurance((
STRATEGIES(UNDER(THE( ACCOUNTABLIITY(COMPONENT( 10. Promote*fidelity*to*evidence3based* practices*and*programs*through* quality*assurance.** 11. Collect*system3wide*data*and* conduct*process*and*outcome* evaluations.* 12. Sustain*activities*though*continuous* communication*and*improvement.*#
Exercise#4#will#assist#you#with#developing#a#quality#assurance#plan#in#order#to#address#strategy#10# under#the#Accountability#component#of#the#SRR#process:#promote'fidelity'to'evidence0based'practices' and'programs'through'quality'assurance.(To#ensure#that#activities#are#implemented#with#fidelity#to# evidence@based#practices,#grantees#should#plan#quality#assurance#checks#and#position#themselves#to# respond#to#the#results#of#those#checks.#Corrective#action#should#be#taken#to#address#any#identified# shortcomings#or#impediments.## Exercise(5:(Track(Performance(Indicators(( Exercise#5#will#assist#you#with#tracking#the#progress#of#implementation#and#documenting#intermediate# outcomes#in#order#to#address#strategy#11#under#the#Accountability#component#of#the#SRR#process# collect'system0wide'data'and'conduct'process'and'outcome'evaluations.(In#order#to#prepare#for# process#and#impact#evaluations,#and#to#maintain#momentum#in#their#activities,#SRR#grantees#should# identify#benchmarks#for#each#activity#at#several#intervals#(e.g.,#every#six#months)#throughout#the# implementation#process.#These#benchmarks#should#be#measureable#and#serve#several#purposes.## Grantees#may#compare#actual#progress#to#benchmarks#and#then#adjust#timelines#and/or#edit#the# content#of#activities#as#needed.#Additionally,#recidivism#reduction#impacts#will#not#be#realized#for# several#years.#Therefore,#the#benchmarks#will#serve#as#intermediate#process#outcomes#that#may#be# publicized#to#stakeholders#and#used#to#garner#or#maintain#support#around#this#multi@year#program.#( Exercise(6:(Prepare(for(Evaluation(( Exercise#6#will#also#assist#you#with#strategy#11#under#the#Accountability#component#of#the#SRR#process# by#preparing#you#to#meet#RR#program#requirements#to#track#recidivism#in#the#target#population#and# statewide,#and#to#conduct#process#and#outcome#evaluations.## The#following#table#outlines#recidivism#tracking#requirements#and#offers#a#timeline#for#reporting#these# outcomes:# # #
15# #
Track(statewide(recidivism(rates( Two(cohorts:(target( population(and( statewide(population( 2013#releases#(baseline)# 2014#releases# 2015#releases#(short@ term#impact)#
1(year(ReNarrest(&( Reincarceration(Rates( Measured#in#2015# Measured#in#2016# Measured#in#2017#
2(year(ReNarrest(&( Reincarceration(Rates( Measured#in#2016# Measured#in#2017# Measured#in#2018#
3(year(ReNarrest(&( Reincarceration(Rates( Measured#in#2017# Measured#in#2018# Measured#in#2019#
Recognizing#that#not#all#investments#made#through#your#grant#can#necessarily#be#evaluated#in#the#same# way,#grantees#should#consider#the#types#of#impact#evaluations#below#to#identify#the#one#best#suited#to# your#activities,#needs,#and#budget.## (Identify(appropriate(evaluation(methodology(for(different(components(of(your(grant( Process#evaluation#only#
Pre@post#evaluation#
Contemporaneous# comparison#group#
Experimental#design#
Additionally,#identifying#the#appropriate#research# Research(partnership(resources( partner#and#planning#ahead#for#data#collection#are# ( critical#steps#to#producing#quality#evaluations.#Grantees# Michigan(State(University’s(Research(Partner( Orientation(Course(hosts(a(website(with( should#identify#a#research#partner#who#has#the#skills,# several(valuable(resources:( experiences#and#interests#to#meet#their#evaluation# http://www.psnmsu.com/rpoc_resources/( needs.#Researchers#may#be#part#of#the#governance# ( structure#and#contribute#to#the#development#of#the# program#model#and#ongoing#conversations#around#implementation;#all#of#this#informs#the#evaluation.# Be#sure#to#determine#the#data#indicators#needed#for#all#evaluation#work#at#the#start#of#implementation# and#consider#whether#each#is#currently,#or#must#begin#to#be,#collected.#Keep#in#mind#any#logistical#or# legal#impediments#that#your#agency#or#research#partner#may#encounter#in#gaining#access#to#the#needed# data.#Also,#if#your#evaluation#will#require#data#from#more#than#one#system,#establish#a#common# identifier#recognized#across#data#systems#to#be#track#participant#progress#throughout#the#initiative#and# evaluation#period#(e.g.,#Social#Security#number,#Prison#ID).## Exercise(7:(Promote(continuous(improvement(and(sustainability( Exercise#7#will#assist#you#with#developing#a#plan#to#report#progress#and#outcomes#to#stakeholders#in# order#to#address#strategy#12#under#the#Accountability#component#of#the#SRR#process:#sustain'activities' though'continuous'communication'and'improvement.(SRR#activities#should#be#sustained#throughout# and#beyond#the#grant#period#in#order#to#achieve#system@wide#change#and#for#states#to#fully#realize# recidivism#reductions.#Grantees#should#communicate#progress#on#implementation#activities#and# outcomes#to#staff,#stakeholders,#policymakers,#and#the#public.### Due(Date:(The(exercises(in(the(Accountability(Section(are(due(to(your(NRRC(TA(Provider(on( March(27,(2015.(These(exercises(should(be(completed(collaboratively(by(the(members(of(your( SRR(implementation(team.# ( 16# #
! EXERCISE'4:'PROMOTE#QUALITY#ASSSURANCE### The#following#exercise#aims#to#help#you#plan#quality#assurance#checks#and#positions#you#to#respond#to#the#results#in#order#to#ensure#that# activities#are#completed#with#fidelity#to#evidenceJbased#practices#and#your#work#plan.## First,#enter#the#activities#you#identified#in#Exercise#1.#Next,#indicate#whether#QA#will#be#performed#for#each#activity;#and#if#so,#describe# measures#that#may#be#used#to#assess#the#status#and#quality#of#implementation,#tools#and#processes#needed#for#assessment,#and#responses# you#may#engage#to#address#any#impediments#or#shortcomings#(e.#g.,#resources#need#for#corrective#action).### Then,#enter#any#old#activities#that#may#be#supported#outside#of#your#grant,#but#for#which#your#grant#is#supporting#quality#assurance.#(For# example,#you#may#have#funding#to#conduct#quality#assurance#for#an#existing#CBT#program#–#you#will#not#have#entered#this#activity#in#the# exercises#above#since#the#program’s#operation#it#is#not#new#under#this#grant,#but#you#should#enter#it#in#the#QA#exercise.)#You#will#want#to# consider#whether#any#changes#need#to#be#made#to#old#activities#before#you#can#implement#QA#(if'yes,'please'enter'another'activity'into' the'Development'and'Installation'Phase).##
' Will'QA'be'supported?' If'yes,'please'enter'following'information:' ' Y' N' Specific'QA'Measures' Tool'/Process' NEW'ACTIVITIES'(copy&over&from&exercise&1)' Activity'1:# ' ' ' ' Activity'2:'' ' ' ' ' Activity'3:'' ' ' ' ' Activity'4:'' ' ' ' ' Activity'5:'' ' ' ' ' PREQEXISTING'ACTIVITIES'THAT'WILL'RECEIVE'ENHANCED'QA'UNDER'GRANT'' Activity:'' ' ' # ' Activity:'' ' ' # '
## #
#
17# #
Response'to'Findings' ' ' ' ' ' ' '
! EXERCISE'5:#TRACK#PERFORMANCE#INDICATORS##### Statewide#recidivism#reduction#goals#will#not#be#realized#for#over#2J5#years#from#the#start#of#implementation.##This#exercise#aims#to# identify#and#prepare#grantees#and#TA#providers#to#track#progress#the#progress#of#each#primary#activity#in#order#monitor#intermediate# outcomes#and#celebrate#midterm#successes#and#alter#implementation,#if#necessary.#Successes#may#be#marketed#and#celebrated#with# stakeholders#to#retain#and#gain#support#for#program#activities.## Because'this'exercise'is'based'in'excel,#your'NRRC'TA'Provider'will'provide'it'to'you'when'you'complete'Section'2'of'the'guide.'''' #
! EXERCISE'6:#PREPARE#FOR#EVALUATION#### The#following#exercise#aims#to#help#assess#your#preparedness#for#evaluation.#Enter#the#activities#you#identified#in#Exercise#1.#Then# indicate#the#type#of#impact#evaluation#you#plan#to#conduct#for#each,#whether#you#have#an#evaluator#lined#up,#and#whether#there#is#an# evaluation#plan.#Add#additional#rows#as#needed.#The#Process#Evaluation#column#has#already#been#checked#as#BJA#requires#a#process# evaluation#for#all#activities.####
#
Activity'1:'copy&over&from&exercise&1! Activity'2:'copy&over&from&exercise&1' Activity'3:'copy&over&from&exercise&1' Activity'4:'copy&over&from&exercise&1' Activity'5:'copy&over&from&exercise&1' ' '
' ' ' # #
' ' ' ' '
' ' ' ' '
' ' ' ' '
'
18# #
' ' ' ' '
' ' ' ' '
No'
No'
Yes' ' ' ' ' '
Do'you'have'an' evaluation'plan?'
Yes'
Do'you'have'an' evaluator?'
PreQtest/' PostQtest'
Process'
Random' assignment'
'
QuasiQ experiment'
' What'type'of'evaluation'do'you'plan' for'this'activity?'
' ' ' ' '
! EXERCISE'7:#PROMOTE#CONTINUOUS#IMPROVEMENT#AND#SUSTAINABILITY##### The#following#exercise#aims#to#help#you#develop#a#plan#to#share#information#with#staff,#stakeholders,#policymakers,#and#the#public#in#order# to#promote#sustainability#of#your#SRR#activities.#For#each#group,#describe#the#people#with#whom#you#plan#to#share#information,#the#type(s)# of#information#you#plan#to#share,#how#you#plan#to#share#information,#and#how#frequently#you#plan#to#share#it.## ' Reporting'Performance' How'do'you'plan'to' Describe'the'people'with' How'frequently'do'you' What'type'of'information' present'and'share' Audience' whom'you'plan'to'share' information?' (e.g.,'written' plan'to'share' do'you'plan'to'share?' information?'' information?'' reports;'quarterly' meetings)' 'STAFF# ' ' ' ' POLICYMAKERS'
'
'
'
'
OTHER' ' STAKEHOLDERS'
'
'
'
PUBLIC'
'
'
'
'
#
19# #