Maria Fryer Policy Advisor, Correc0ons, Jus0ce and Mental Health Bureau of Jus0ce Assistance
Gerard Murphy & Cynthea Kimmelman-DeVries Council of State Governments Jus0ce Center
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Fiscal Year 2016 Justice and Mental Health Collaboration Program Competitive Grant Announcement Maria Fryer Policy Advisor, Corrections, Justice and Mental Health
Presentation outline: • Overview of JMHCP • Review of FY16 Solicitation • • • • • • •
Eligibility Target Population Grant Categories / Allowable Uses Performance Measures Application Attachments: Mandatory & Required Program Narrative Budget
• Grants.gov and Application Information • Additional Important Information & Resources 4
Overview of JMHCP • Increase public safety through innovative crosssystem collaboration for individuals with mental illness or co-occurring mental health and substance abuse disorders. • The JMHCP is authorized by the Mentally Ill Offender Treatment and Crime Reduction Act (PL 108-414, here) and the Mentally Ill Offender Treatment and Crime Reduction Reauthorization and Improvement Act (PL 110-416, here). 5
Overview of JMHCP Program Uses: • Providing appropriate services for system-involved individuals with mental illnesses. • Providing specialized training programs for criminal justice and mental health personnel. • Improving law enforcement strategies to respond to individuals with mental illnesses. • Making available diversion options such as mental health courts, alternative prosecution and sentencing programs, pretrial services, or other court-based programs. • Providing transitional services for those with mental illnesses who are incarcerated or reentering the community from a correctional institution. 6
Review of Solicitation The Fiscal Year 2016 solicitation can be accessed at: https://www.bja.gov/Funding/JMHCP16.pdf
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Review of Solicitation: Eligibility • Applicants are limited to states, units of local government, federally recognized Indian tribes and tribal organizations. • Each applicant must demonstrate that the proposed project will be administered jointly by a criminal or juvenile justice agency and a mental health agency. • Only one agency is responsible for the submission of the application in Grants.gov. This lead agency must be the state, unit of local government, federally recognized Indian tribe, or tribal organization. 8
Review of Solicitation: Eligibility • A “criminal or juvenile justice agency” is defined as an agency of state or local government that is responsible for detection, arrest, enforcement, prosecution, defense, adjudication, incarceration, probation, or parole relating to the violation of the criminal laws of that state or local government. • A “mental health agency” is an agency of state or local government or its contracted agency that is responsible for mental health services or co-occurring mental health and substance abuse services.
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Review of Solicitation: Target Population • Grant funds must be used to support a target population that includes an adult or juvenile accused of a nonviolent offense who: • Has been diagnosed as having a mental illness or cooccurring mental health and substance abuse disorder. • Has faced, are facing, or could face criminal charges for a misdemeanor or felony that is a nonviolent offense.
• An individual’s past criminal history has no effect on present eligibility for JMHCP programs.
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Review of Solicitation: Target Population • Applicants should not work with a substance use population only. JMHCP funds are intended for use with a population with mental disorders only or cooccurring mental and substance use disorders. • Justification must be included for selecting the target population, providing data on the needs of the target population. • Total number of individuals the project expects to serve during the grant period must also be provided.
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Review of Solicitation: Grant Categories Category I: Collaborative County Approaches • Funding amount: $250,000 • Project period: 24 Months Category I grants will support: • a targeted analysis of the prevalence of people with mental disorders in local jails, • a review of existing community resources, and • identification and implementation of policy and practice changes to minimize contact / deeper involvement in the criminal justice system. 12
Review of Solicitation: Grant Categories Category II: Planning & Implementation • Funding amount: $250,000 • Project period: 36 Months Category II applicants will complete an alreadyinitiated strategic plan for the criminal justice and mental health collaboration program, and begin implementation of the plan during the project period.
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Review of Solicitation: Grant Categories Category III: Expansion • Funding amount: $200,000 • Project period: 24 Months Category III applicants will expand upon or improve a well-established collaboration plan. Applicants must clearly demonstrate an expansion to the current functioning of an existing program.
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Review of Solicitation: Allowable Uses Category II & III: P&I and Expansion Grants A. Training for criminal justice, mental health and substance use treatment personnel B. Enhancing access to community-based healthcare services and coverage C. Law Enforcement Responses – a priority consideration D. Diversion and Alternative Sentencing E. Correctional Facility Grants F. Community Supervision Strategies G. Case Management and Direct Services H. Program Evaluation – a priority consideration 15
Review of Solicitation: Performance Measures • Applicants are not required to submit performance measures data, however, they must discuss proposed methods for collecting data for performance measures. • Applicants should review the complete list of JMHCP performance metrics, required to be completed quarterly: • For Categories 1 and 2: www.bjaperformancetools.org/help/ JMHCPMeasuresPlanningandImplementation.pdf
• For Category 3: www.bjaperformancetools.org/help/JMHCPMeasuresExpansion.pdf 16
Review of Solicitation: Application Attachments - MANDATORY Grants.gov will not accept your application if the following materials are not submitted with your application: • Project Abstract – see page 20 of solicitation for the abstract template to be used • Project Narrative • Budget Detail Worksheet – see slide 21 of this presentation and page 22 of the solicitation for sample budget worksheet
• Budget Narrative • Application for Federal Assistance (SF-424 / SF-424B) – see page 20 of solicitation for more information
• Disclosure of Lobby Activities (SF-LLL) – see page 27 of solicitation for more information
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Review of Solicitation: Application Attachments - REQUIRED While an application CAN BE submitted through Grants.gov without the following materials, your application might not be considered or selected for final funding if the following materials are not included: • Project Timeline – see page 24 of solicitation • Position Descriptions – see page 24 of solicitation • Letters of Support/Memorandum of Understanding – see page 24 of solicitation
• Statement of Assurance Form: Mandatory Certification Requirements – see page 25 of solicitation • Applicant Disclosure of Pending Applications – see page 25 of solicitation • Research and Evaluation Independence and Integrity – see page 26 of solicitation
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Review of Solicitation: Application Attachments – REQUIRED con’t. While an application CAN BE submitted through Grants.gov without the following materials, your application might not be considered or selected for final funding if the following materials are not included: • Indirect Cost Rate Agreement, if applicable – see page 23 of solicitation • Applicant Disclosure of High Risk Status – see page 24 of solicitation • Tribal Authorizing Resolution, if applicable – see page 24 of solicitation • Financial Management and System of Internal Controls Questionnaire – see page 27 of solicitation
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Review of Solicitation: Program Narrative • The program narrative must respond to the selection criteria listed on pages 31 – 35 • Double-spaced, standard 12-point font, with 1 inch margins • Page Limit for narrative: 15 pages • Pages should be numbered: “1 of 15,” “2 of 15,” etc.
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Review of Solicitation: Budget • Applicants must submit a budget detail worksheet and budget narrative. • For all applicants, include funding to support up to four staff (although we strongly suggest budgeting for four staff members) to attend a two-day grantee orientation meeting in Washington, DC.
• For all applicants, additional travel costs should be included to attend a BJA-sponsored national meeting (at least two staff for a three-day meeting in Washington, DC). • All applicants must set aside at least 5 percent of the budget in order to implement a data collection plan. The plan should be described in the program narrative under Selection Criteria 4 (see page 34 of the solicitation). 21
Review of Solicitation: Budget Match Requirement • For all applicants, include the amount and source of match funding in the budget. • Federal funds awarded under this program may not cover more than 80% of the total costs of the project being funded. The applicant must identify the source of the 20% non-federal portion of the total project costs and how match funds will be used. (See page 17 in the solicitation) • Match can be in-kind or cash. 22
Review of Solicitation: Budget Indirect Cost Rate Agreement • In the absence of a federally approved indirect cost rate, applicants can elect to charge a rate up to 10% of modified total direct costs (MTDC), which may be used indefinitely. • Please refer to page 23 of the solicitation for additional information, or, to section 3.11 of the 2015 OJP Financial Guide: (http://ojp.gov/financialguide/DOJ/pdfs/ 2015_DOJ_FinancialGuide.pdf). 23
Review of Solicitation: Budget Subcontracting and “Pass-Through” Funding • Individuals listed under the “personnel” section of the budget worksheet should be employees of the organization only and not contractors or sub-contractors. • Salaries, compensation and travel (including to conferences) for subcontractors / contractors should be listed under the consultants / contracts category and not under personnel. • Travel to conferences should include minimally one person from the awarding agency / point of contact and not solely attendance by subcontractors / contractors.
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Review of Solicitation: Budget Unallowable Uses • Generally, food and beverages cannot be included in these awards, unless prior approval has been attained through the funding agency. • Additionally, monetary incentives, gift cards, and other client stipends are considered unallowable costs for this grant.
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Review of Solicitation: Budget Budget Resources: • Sample budget worksheet: http://ojp.gov/funding/Apply/Resources/ BudgetDetailWorksheet.pdf
• OJP Financial Guide: http://ojp.gov/financialguide/index.htm
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Grants.gov • The application must be submitted through Grants.gov. • Register with Grants.gov as soon as possible as the registration process can take some time. Every organization who applies needs a DUNS number, and if they do not have one, they should get one ASAP by calling Dun and Bradstreet at 866–705– 5711 or applying online at www.dnb.com.
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Grants.gov Help • Applicants that experience technical difficulties during this process should call the Grants.gov Customer Support Hotline at 800-518-4726 or 606–545–5035, 24 hours a day, 7 days a week, except federal holidays. • Note: BJA encourages all prospective applicants to sign up for Grants.gov email notifications regarding this solicitation. If this solicitation is cancelled or modified, individuals who sign up with Grants.gov for email updates will be notified. 28
Additional Application Information System for Award Management (SAM) • Applicants must be registered in SAM to successfully register in Grants.gov. • Applications cannot be successfully submitted in Grants.gov until Grants.gov receives the SAM registration information. • Once the SAM registration/renewal is complete, the information transfer from SAM to Grants.gov can take up to 48 hours.
• SAM registration must be updated or renewed annually to maintain an active status and registration / renewal can take as long as 10 business days to complete. • Information about SAM registration procedures can be accessed at www.sam.gov
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Additional Important Information • While BJA anticipates making 30 grant awards across all three categories in FY16, no budget appropriations have been confirmed yet. • The exact number of awards and funding will not be determined until a final appropriation is made.
• Deadline for submission: • All applications are due by 11:59 p.m. eastern time on May 17, 2016 • It is strongly encouraged that applicants submit the application well in advance of the deadline. 30
Resources FY2016 Solicitation: • https://www.bja.gov/Funding/JMHCP16.pdf Planning and Implementation Guides: An excellent resource to assist in outlining the scope and deliverables of your proposals. • https://csgjusticecenter.org/mental-health/ technical-assistance/
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Resources Information on JMHCP: • https://www.bja.gov/ProgramDetails.aspx? Program_ID=66 OCFO Customer Service: 888-549-9901 (option 2): • An excellent resource to assist in developing your budget worksheet BJA Grant Writing Manual: • https://www.bja.gov/gwma/index.html Council of State Governments Justice Center: • http://csgjusticecenter.org/ 32
Questions • For assistance with any requirement of this solicitation, contact the National Criminal Justice Referral Service (NCJRS) Response Center at 1– 800–851–3420, via e-mail at grants@ncjrs.gov, or via live web chat at https://webcontact.ncjrs.gov/ ncjchat/chat.jsp. • The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m. eastern time on the solicitation close date. 33
Gerard (Jerry) Murphy Deputy Director, Na0onal Ini0a0ves Council of State Governments Jus0ce Center
Cynthea Kimmelman-DeVries
Deputy Program Director, Behavioral Health, Na0onal Ini0a0ves Council of State Governments Jus0ce Center
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Na0onal nonproďŹ t, nonpar>san membership associa0on of state government oďŹƒcials Represents all three branches of state government Provides prac>cal advice informed by the best available evidence
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Support your team’s planning efforts through on- and off-site assistance Iden0fy resources and access exper0se Link you to your peers: hRp://csgjus0cecenter.org/reentry/na0onal-criminal-jus0ce-ini0a0ves-map/
Free Publica0ons
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Publica0on archive: hRp://csgjus0cecenter.org/mental-health/jus0ce-center-publica0ons/
Webinars
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Webinar archive: hRp://csgjus0cecenter.org/mental-health/webinars-and-video/
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Please type your ques0ons into the Q&A box on the lower right hand side of the screen.
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Maria Fryer – Policy Advisor Maria.Fryer@usdoj.gov 202-514-2000 Danica Binkley – Senior Policy Advisor Danica.Binkley@usdoj.gov 202-305-7418 Veronica Munson – State Policy Officer Veronica.Munson@usdoj.gov 202-514-9537 Nikisha Love - State Policy Officer Nikisha.Love@usdoj.gov 202-616-8241
Gerard (Jerry) Murphy gmurphy@csg.org 646-383-5761 Cynthea Kimmelman-DeVries Ckimmelman-devries@csg.org 646-383-5757
The webinar recording & PowerPoint presenta0on will be available on hRp://csgjus0cecenter.org/mental-health/ within a few days.
This material was developed by the presenters for this webinar. Presenta7ons are not externally reviewed for form or content & as such, the statements within reflect the views of the authors & should not be considered the official posi7on of the Bureau of Jus7ce Assistance, Jus7ce Center, the members of the Council of State Governments, or funding agencies suppor7ng the work.
Suggested Cita0on: Fryer, Maria and Cynthea Kimmelman-DeVries. “FY 2016 Jus0ce and Mental Health Collabora0on Program Grant Applica0on Assistance Webinar.” Webinar held by the Council of State Governments Jus0ce Center, New York, NY, April 13, 2016
Council of State Governments Jus0ce Center
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