Planning & Implementation Guide Justice and Mental Health Collaboration Program Category 2: Planning and Implementation, Category 3: Expansion
DESCRIPTION This Planning & Implementation Guide and is intended for recipients of Justice and Mental Health Collaboration Program (JMHCP) grants administered by the U.S. Department of Justice’s Bureau of Justice Assistance. Grantees will complete this guide in partnership with the technical assistance provider from The Council of State Governments Justice Center.
The Council of State Governments Justice Center prepared this guide with support from the U.S. Department of Justice’s Bureau of Justice Assistance (BJA). The contents of this document do not necessarily reflect the official position or policies of the U.S. Department of Justice.
About the Planning & Implementation Guide The Council of State Governments (CSG) Justice Center has prepared this Planning & Implementation Guide (P&I Guide) to support grantees in developing and refining justice and mental health initiatives to improve outcomes for people with mental illnesses or co-occurring mental illness and substance use disorders who are in the criminal justice system. The guide is not intended to serve as a step-by-step blueprint, but rather to foster discussion on best practices, identify considerations for your collaborative effort, and help you work through key decisions and implementation challenges. The guide was developed as a tool for grantees, but it also serves as an important tool for your CSG Justice Center technical assistance provider (TA provider) to understand the status and progress of your project, the types of challenges you are encountering, and the ways your TA provider might be helpful to you in making your project successful. You and your TA provider will use your responses to the self-assessment to collaboratively develop priorities for technical assistance. Any questions about this guide should be directed to your TA provider.
Contents of the Guide The guide is divided into six sections, each with assessment questions, exercises, and discussion prompts. The self-assessment questions and exercises are built on evidence-based principles and emerging practices. You will be prompted to write short responses, attach relevant documents, and/or complete exercises for each section. Your answers will provide insight into your initiative’s strengths and identify areas for improvement. As you work through the sections, take note of the corresponding supporting resources in the appendix, as they contain suggestions for further reading and provide access to important resources and tools. Your TA provider may also send you additional information on specific topics to complement certain sections. If you need additional information or resources on a topic, please reach out to your TA provider.
TA Provider Contact Information Name: Phone: Email:
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CONTENTS Section 1: Getting Started and Identifying Goals Exercise 1: Basic Information A. Grantee Information B. Grant Initiative Intercept Point(s) C. Grant Initiative Updates and Information Section 2: Developing Collaborative Strategies Exercise 2: Developing Your Implementation Team and Task Force A. Implementation Team Questions B. Identifying Implementation Team and Task Force Members Section 3: Defining or Refining Your Target Population Exercise 3: Describing Your Target Population A. Identifying or Refining Your Target Population and Eligibility Criteria Exercise 4: Evaluating Your Screening and Assessment Processes A. Screening and Assessment Process B. Screening and Assessment Tools Section 4: Identifying Evidence-Based Services and Supports Exercise 5: Identification of Programs and Services A. Inventory of Programs and Services B. Program and Services Questions Exercise 6: Connections to Health Care Coverage and Other Benefits Section 5: Data Collection, Performance Measurement, and Program Evaluation Exercise 7: Developing a Data-Collection and Performance-Measurement Strategy A. Data Collection B. Performance Measures Exercise 8: Program Evaluation Section 6: Sustainability Exercise 9: Planning for Program Sustainability Appendix A: Supporting Resources
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SECTION 1: GETTING STARTED AND IDENTIFYING GOALS Although your TA provider has read the project narrative that you submitted in response to the JMHCP solicitation, there may have been a number of updates or developments since the submission of your original application. This exercise is intended to give your TA provider a sense of your current project goals and your initial technical assistance needs. Please provide the following documents, if available, to your TA provider: Memoranda of understanding (MOUs) and information-sharing agreements Program policy and procedure manual Program flow chart Program evaluation plan
Graduated response decision matrix (if applicable) Current strategic plan Gap/needs/capacity analysis
EXERCISE 1: BASIC INFORMATION
A. Grantee Information Grantee Name and Award Number: Geographic Location:
Project Name: Mental Health Partner(s): Point(s) of Contact for Mental Health and Criminal Justice Partners: Collaborators:
Indicate the specific city, county, or state where your program operations primarily occur. Additionally, please indicate if your jurisdiction is primarily rural, suburban, urban, or a mixture of these.
Criminal Justice Partner(s): Name:
Email:
Agency:
Name: Name:
Email: Email:
Agency: Agency:
Project partners, sub-contractors, and their intended roles:
B. Grant Initiative Intercept Point(s) Using the Sequential Intercept Model1 below, indicate where your grant project functions on the criminal justice continuum (note: your grant project may be working on multiple intercepts); also indicate if you are focusing on activities that don’t necessarily correspond directly to individual intercepts.
Project Type Planning & Implementation Process: Training Initiative:
Ini0al$Deten0on/Ini0al$ Court$Hearings$
Jails/Courts$
Reentry$
Intercept 5:
Intercept(5( Community$ Correc0ons$
Prison/ Reentry$
Parole$
Jail/ Reentry$
Proba0on$
First$Appearance$ Court$
Ini0al$Deten0on$
COMMUNITY(
Local$Law$ Enforcement$
Intercept 4:
Intercept(4(
COMMUNITY(
Intercept 3:
Intercept(3(
911$
Law$Enforcement$
Intercept 2:
Intercept(2(
Disposi0onal$ Court$
Intercept(1(
Specialty$ Court$
Intercept 1:
Please describe:
Jail$
Other:
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The Sequential Intercept Model was developed by Mark Munetz, MD, and Patricia Griffin, PhD, and was subsequently adapted into a user-friendly handout in partnership with the Substance Abuse and Mental Health Services Administration’s (SAMHSA’s) GAINS Center for Behavioral Health and Justice Transformation.
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C. Grant Initiative Updates and Information Your TA provider would find it helpful to know about any major developments that have occurred between the time you wrote your grant application/narrative and your first TA call. When completing the information below, be sure to reference any major changes in grant initiative goals, stakeholders, etc. 1. Have there been any changes to the initiative or its goals as outlined in your grant proposal? Your answer may include changes in evidence-based practices used, screening and assessment tools selected, program partner changes, staffing changes, new budget constraints, etc. Answer: 2. What is the relationship between this grant and any pre-existing initiatives or programs focusing on people with mental illnesses in the criminal justice system, either locally or at the state level? Please indicate if any of these initiatives or programs are funded through either JMHCP or BJA’s Second Chance Act grant program. Answer: 3. Where do you anticipate spending the majority of grant funds (e.g., funding positions, treatment services, training, etc.)? What other funding is being utilized or leveraged to support the grant activities? Answer: 4. Has your jurisdiction ever conducted a system-mapping exercise, gap analysis, mapping, or other assessment about the services available in your community? Answer:
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SECTION 2: DEVELOPING COLLABORATIVE STRATEGIES Having a successful implementation team (i.e., the group who works directly on grant implementation) and task force (i.e., the larger group of stakeholders who have vested interest in the project such as a criminal justice and behavioral health council or advisory council). The task force requires participation from the funded justice and mental health grant partners, as well as other criminal justice agencies (law enforcement, courts, corrections, community corrections) and social service agencies (mental health, substance use, health, employment, education, housing) that also serve your target population. The project team and task force should integrate perspectives from various community members, including elected officials, leaders of faith communities, victims, consumers of mental health services and their family members, and people who have been incarcerated and their family members.
EXERCISE 2: DEVELOPING YOUR IMPLEMENTATION TEAM AND TASK FORCE A. Implementation Team Questions These questions are about your implementation team that is responsible for the day-to-day operations of the grant-funded program. 1. Is a task force or advisory council in place to oversee and guide the project? Yes
No
a. If you responded “no� to question 1, please briefly describe your plan to establish a task force with stakeholders outside of the implementation team:
2. a. Are there interagency agreements, MOUs, policies and procedures guides, or similar documents that define responsibilities among implementation team members?
b. What other types of agreements do you anticipate needing to have in place to make this initiative a success?
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B. Identifying Implementation Team and Task Force Members Please list members of your implementation team and task force below. If the composition of your implementation team and task force has not yet been finalized, please list the people whom you intend to engage to participate, even if you haven’t yet done so. Consider including representatives of the following institutions/groups on your task force: substance use disorder treatment, law enforcement, courts, institutional corrections, community corrections/supervision, workforce development, housing, education, faithbased organizations, peers, consumers, family members, victim services/representatives, other community-based services, and researchers/evaluators. IMPLEMENTATION TEAM AND TASK FORCE MEMBERS Task Force Name: Name
Title
Organization
Formal role on task force or implementation team (e.g., chair, vice chair, committee chair, case manager for the implementation team, etc.)
1.
2.
3.
4.
5.
6.
7.
8
8.
9.
10.
C. Task Force Questions These questions pertain to the task force, which may serve as a way to engage stakeholders, and may take the form of an advisory board, criminal justice and behavioral health council, or reentry council. 1. Does the task force include working groups or subcommittees (and, if so, what is the purpose of each of these groups)? Please attach an organizational chart for the task force if applicable. 2. How often will/does the task force meet? 3. How will any working groups keep the larger task force informed and engaged in their work and planning processes? 4. What is the task force’s mission statement? 5. Are there additional stakeholders that you would like to engage to join the task force? 6. How does the task force inform the program’s operations and development? 7. Does the task force have a relationship to other local- or state-level task forces, councils, or advisory committees?
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SECTION 3: DEFINING OR REFINING YOUR TARGET POPULATION It is important to define criteria for your target population because your grant award is a limited resource. Your grant project should serve those who are most likely to benefit from it. Having clearly defined target population criteria helps determine what information you will need to obtain through screening and assessment or other processes to determine program eligibility. These criteria will also help partner agencies that are seeking to refer people to your initiative/program and increase the likelihood that referrals will be good matches.
EXERCISE 3: DESCRIBING YOUR TARGET POPULATION A. Identifying or Refining Your Target Population and Eligibility Criteria2 1. Briefly describe the target population for your program. Please include age, gender, facility type, charge or offense history, criminogenic risk and need level, probation/parole supervision status, etc. 2. How was this particular target population chosen? 3. How many people do you plan to serve and/or how many staff do you plan to train through this program? Please describe how you selected the target number of people to serve and/or train in the grant period. 4. Is there a level of mental health need or related functional impairment that you are not able to serve? 5. Which, if any, mental illness diagnoses are excluded from the grant initiative’s eligibility criteria? 6. Is there a level of co-occurring substance use need or related functional impairment that you are not able to serve? 7. What, if any, criminal charges/offenses will be excluded from the grant initiative’s eligibility criteria?3 2
If you are struggling with how to respond to any of these questions, ask your TA provider for additional resources to help you define your target population. Per the Mentally Ill Offender Treatment and Crime Reduction Act (MIOTCRA), a nonviolent offense is an offense that does not have as an element the use, attempted use, or threatened use of physical force against the person or property of another or is not a felony that by its nature involves a substantial risk that
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8. Does the program prioritize people with medium to high criminogenic risk and needs levels for program slots? If so, how? 9. Does your target population include people with different criminogenic risk and needs levels (e.g., low, medium, high)? 10. If a person matches the target population, is their participation voluntary? 11. What is the legal status of the target population (e.g., pre- or post-arrest, pre- or post-trial, sentenced to probation/parole)? 12. What methods do you use to recruit your target population? 13. Who is involved in deciding if a person is accepted into the COD program (e.g., prosecutor, judge, case manager, lieutenant in the jail)? 14. What agencies or professionals do you plan to have as your primary and secondary referral sources for program participants (e.g., client, judge, defense attorney, district attorney, court, case manager, jail classifications officers, etc.)? 15. What agreements will be signed by the end of the planning process to ensure that the referral sources in question 14 commit to providing the target number of referrals? 16. What processes will be developed by the end of the planning process to ensure that referrals will begin upon the start of the implementation phase of the project? physical force against the person or property of another may be used in the course of committing the offense. A person’s past criminal history has no effect on present eligibility for JMHCP programs.
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EXERCISE 4: EVALUATING YOUR SCREENING AND ASSESSMENT PROCESSES You will need to identify appropriate candidates for participation in your grant project, define the terms of participation, and explain these terms to prospective participants. This activity will help you consider how to develop a screening and assessment process to gather the information you will need to determine whether potential participants meet your target population eligibility criteria. A. Screening and Assessment Process In the box provided below, please briefly describe your screening and assessment process.
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B. Screening and Assessment Tools Criminogenic Risk and Needs Assessment Tool 1. What is the name of the validated risk and needs assessment that will be used for this program? Is that assessment currently in use or will it be implemented in the future to meet grant requirements?
2. Has the risk and needs assessment been validated on your population or just by the assessment developer? If it has been validated on your population, when did this validation take place?
3. Who will administer the risk and needs assessment for this grant program?
4. When is the risk and needs assessment administered? If you are planning to implement one, when would it be administered?
5. How is the information recorded and stored (electronically, paper files, electronic health record, etc.)?
6. Which partners have access to the results? Do they receive this information automatically or is it available upon request?
7. Are participants periodically reassessed? If so, when and by whom?
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8. What staff receive training on the administration and scoring of the risk and needs assessment? What staff receive training on implementing the results of the risk and needs assessment?
9. Do staff receive booster training sessions and, if so, how often?
10. Are case plans developed from the results of the risk and needs assessment?
Mental Health Screening Tool 1. Name of tool:
2. Who administers the screen?
3. When is the screen administered?
4. How are the screening results recorded and stored (electronically, paper files, electronic health record, etc.)?
5. Which partners have access to the results? Do they receive this information automatically or is it available upon request?
6. What staff receive training on the administration and scoring of the mental health screening tool? What staff receive training on implementing the results or referrals 14
based upon the results of the screening tool?
7. Do staff receive booster training sessions and, if so, how often?
8. Is there a quality assurance process to ensure that the screen is being administered correctly? (y/n)
9. How are the results of the screen used and shared?
Mental Health Assessment 1. Name of tool: 2. Who administers the tool?
3. When and where does the initial assessment occur?
4. How are the assessment results recorded and stored (electronically, paper files, electronic health record, etc.)?
5. Which partners have access to the results? Do they receive this information automatically or is it available upon request?
6. Are participants periodically reassessed? If so, when and by whom?
7. What staff receive training on the administration and 15
scoring of the mental health assessment tool? What staff receive training on implementing the results of the screening tool?
8. Do staff receive booster training sessions and, if so, how often?
9. Is there a quality assurance process to ensure that the screen is being administered correctly? (y/n)
10. How are the results of the assessment used and shared?
Substance Use Screening Tool 1. Name of tool:
2. If no tool has been selected at this time, are you planning to choose one?
3. Who administers the screen?
4. When is the screen administered?
5. How are the screening results recorded and stored (e.g., electronically, paper files, electronic health record, etc.)?
6. Which partners have access to the results? Do they receive this information automatically or is it available 16
upon request?
7. How are the screening results used and shared?
8. What staff receive training on the administration and scoring of the substance use screening tool? What staff receive training on implementing the results or referrals based upon the results of the screening tool?
9. Do staff receive booster training sessions and, if so, how often? 10. Is there a quality assurance process to ensure that the screen is being administered correctly? (y/n) 11. How are the results of the screen used and shared?
Substance Use Assessment 1. Name of tool (specify year/generation):
2. If you do not currently use a substance use assessment, are you planning to choose one or is there a referral process in place?
3. Who administers the tool?
4. When and where is the tool administered?
5. How are the assessment results recorded and stored (e.g., electronically, paper files, electronic health record, 17
etc.)?
6. Which partners have access to the results? Do they receive this information automatically or is it available upon request?
7. Are participants periodically reassessed? If so, when and by whom?
8. What staff receive training on the administration and scoring of the mental health assessment tool? What staff receive training on implementing the results of the screening tool?
9. Do staff receive booster training sessions and, if so, how often?
10. Is there a quality assurance process to ensure the tool is being administered correctly? (y/n)
11. How are the results of the assessment used and shared?
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SECTION 4: IDENTIFYING EVIDENCE-BASED SERVICES AND SUPPORTS Responses to the complex needs of people with behavioral health disorders in the criminal justice system are not effective without the necessary services and supports. Understanding what services and resources are available and where there are gaps can help you develop a strategy for making connections to existing services to address the gaps. Conducting an inventory of services, supports, and training will also help ensure that the referral process for various resources is as seamless as possible by facilitating a conversation about quality, capacity (e.g., What trainings will be held? What curriculum will be used to address mental illness?), and connections.
EXERCISE 5: IDENTIFICATION OF PROGRAMS AND SERVICES A. Inventory of Programs and Services Provide an inventory of your program’s services (e.g., treatment and recovery support services or training), including interventions and methods. Services include but are not limited to evidence-based curricula—such as Crisis Intervention Training, Seeking Safety, Thinking for a Change, Motivational Interviewing, cognitive behavioral therapy—and other support services, such as transportation, housing, or a GED class. Services Provided and/or Trainings Held
Curriculum Name and % of Curriculum Used
ServiceDelivery 4 Method
Service 5 Provider
Service 6 Capacity
Available for all program participants? (y/n)
Length of 7 Service
Open or Closed 8 Cycle
Funded by this grant? (y/n)
(If applicable)
Funded in any part by Medicaid? (y/n)
4
E.g., individual counseling, group counseling, two-day training, etc.
5
Include the name of the provider and whether it is in house, contractual, or referral
6
Indicate the number of people you can serve with the intervention. For instance, a Thinking for a Change group might have a capacity of 16 participants or CIT training might serve 50 corrections professionals.
7
Indicate the number of hours per week of intervention and the duration of the intervention in weeks/months (i.e., 3 hours per week for 12 weeks).
8
Open cycle: the intervention is available on an ongoing basis, i.e., anyone can enter at any time. Closed cycle: people must participate in the intervention from the beginning and cannot enter in the middle of the intervention.
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B. Program and Services Questions 1. How long, on average, are participants enrolled in the program and receiving services?
2. Do you track program enrollment, services provided, and program completion by race, ethnicity, gender, and age? If so, when/where is this information collected and by whom?
3. What are your ideas for strategies that might enhance program enrollment, engagement, completion, and outcomes for racial and ethnic minorities?
4. Is there a point in the program when a participant is engaging with multiple service providers? If there is a point when participants engage with multiple service providers, who is responsible for the participant’s care coordination or case management?
5. How is information from the assessments mentioned in Section 3 (on criminogenic risk and needs, mental illness, and cooccurring substance use disorders) used to develop individualized case plans that match participants to the appropriate type and dosage of treatment and other services?
6. How does your program (if applicable) combine or integrate treatment for co-occurring substance use and mental disorders? 20
7. Do you provide any services that tailor to specific needs such as those relating to gender, culture, and developmental or cognitive abilities?
8. What are the levels of care for treatment available to program participants for substance use and mental disorder treatment (i.e., outpatient, residential treatment, receiving center)?
EXERCISE 6: CONNECTIONS TO HEALTH CARE COVERAGE AND OTHER BENEFITS Questions
Responses
1. Do you enroll people in health care coverage, including Medicaid? If yes, please describe the enrollment process.
2. Do you enroll people in Supplemental Security Income (SSI) or Social Security Disability Insurance (SSDI)? If yes, please describe the enrollment process.
3. Do you identify program participants who are veterans and connect them to Veterans Affairs (VA) health care and other benefits and resources (e.g., Veterans Justice Outreach, Health Care for Reentry Veterans, and Veterans Reentry Search Service)? If yes, please describe how.
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SECTION 5: DATA COLLECTION, PERFORMANCE MEASUREMENT, AND PROGRAM EVALUATION You will need to collect data for different purposes: to keep track of participants or other grant project-related activities (program operations), to measure the grant project’s performance on an ongoing basis, and to determine whether the grant project is operating as intended and having the intended results (through process and outcome evaluations, respectively). It is important to understand the different uses of data early on during your planning to help you determine the best way to collect, manage, and analyze them. During the grant period, recipients will be required to submit quarterly performance metrics through BJA’s online Performance Measurement Tool (PMT), located at www.bjaperformancetools.org. Grantees should review the complete list of JMHCP performance measures at: www.bjaperformancetools.org/help/JMHCPMeasuresPlanningandImplementation.pdf (for Categories 1 and 2) and www.bjaperformancetools.org/help/JMHCPMeasuresExpansion.pdf (for Category 3).9 Process Measures at the Interface Between Justice and Behavioral Health Systems: Advancing Practice and Outcomes provides additional system- and individual-level measures that can be collected for identification and referral, engagement and completion, recovery management, and access measures and systematic responsivity. You may find it helpful to consult this resource when thinking through data collection and measurement with your research partner.
EXERCISE 7: DEVELOPING A DATA-COLLECTION AND PERFORMANCE-MEASUREMENT STRATEGY A. Data Collection Respond to the following questions regarding the initiative’s use of data, evaluation, and performance measures.
1. Do you currently collect the data you need for any relevant grant requirements (e.g., the PMT from BJA and CSR)? If not, how can you improve your data collection efforts to get the data you need? 2. What outcomes are the members of your task force interested in tracking (e.g., successful program completion, health recovery, recidivism)? If you have a data-collection plan, please attach it. 9
Also see the JMHCP grant solicitation at https://www.bja.gov/funding/JMHCP16.pdf for more information.
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3. Do you currently collect the data you need to track the outcomes of interest to your task force or other stakeholders? If not, how can you improve your data collection efforts to get the data you need for this purpose? 4. How does the program currently store the following key data points (e.g., electronically, in paper files, shared drives, or in network databases): engagement in services, service plans, referrals to other services, participation, successful and unsuccessful completions, and participant recidivism rates? 5. How are the collected data shared among relevant agencies and partners? 6. Have you identified benchmarks (such as current recidivism rate, service referral, engagement, retention, or utilization rates) against which you will compare your outcome data?
B.
Performance Measures
1. How do you define “successful completion” of the 10 program? 2. How are you tracking participants’ recidivism rates? 3. What is your definition of recidivism (e.g., rearrest, new offense, conviction, technical violation, 11 reincarceration, etc.)? 4. What will be the tracking period for recidivism, and 12 when will it begin? 10
“Successful completion” refers to when a participant discontinues participation in the program after completing all program requirements. See https://www.bjaperformancetools.org/help/JMHCPMeasuresPlanningandImplementation.pdf. 11 Recidivism is defined in many different ways, and states and localities calculate recidivism rates using varying methodologies. For example, some measurements of recidivism account only for reincarceration for new offenses, while others include reconvictions that do not result in a prison or jail sentence, or probation/parole revocations for technical violations or new offenses. Please consider what definition you will use and what it will encompass. (E.g., does your definition include rearrest, reconviction, reincarceration, parole/probation violation, etc.?) 12 The tracking period must allow for uniform “time at risk to recidivate” for all participants tracked. For example, all participants in a group have at least one year of exposure to street time after completing the program or upon release from prison (for prison-based programs) when determining the one-year recidivism rate.
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5. Describe the steps taken to ensure that the tracking system captures an accurate recidivism rate. Are state identification numbers or a comparable system used to track reincarceration? Is there a way to access recidivism data from a state repository or other source? 6. What is the baseline recidivism rate? 7. Is the baseline recidivism rate for a state or county population, or is it for the target population for this program? 8. Please check the box or highlight if you plan to track any of the following measures for your program participants:
☐ Number of new offenses (not on community supervision) ☐ Number of parole revocations for new offenses ☐ Number of parole revocations for technical violations ☐ Number of probation revocations for new offenses ☐ Number of probation revocations for technical violations ☐ Individual recidivism risk levels
EXERCISE 8: PROGRAM EVALUATION
1. Are you conducting a process and/or outcome evaluation of your grant initiative? 2. If so, who will conduct the evaluation? What are you looking for in an evaluator/research partner if you have not found one already? Do you plan to use an internal or external evaluator/research partner? 3. How often and by what method(s) do you plan to communicate with your evaluator/research partner? 4. With whom do you intend to share evaluation data? 5. How will program evaluation data be used to inform program operations?
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SECTION 6: SUSTAINABILITY This section focuses on strategies for achieving long-term sustainability for your initiative through focused efforts initiated at the beginning of the grant. Sustainability is difficult to achieve and made even more challenging if neglected until grant funding is coming to an end. Developing a sustainability plan at the onset is essential to build a strong program that can continue after the JMHCP funding concludes.
EXERCISE 9: PLANNING FOR PROGRAM SUSTAINABILITY
1. What goals does your program seek to achieve after the life of the grant? Answer:
2. List the activities that will lead to meeting those goals after the life of the grant. Answer:
3. List any funding sources available to sustain the program after the life of the grant, e.g., foundation, federal/state (such as Medicaid), or local funding, private donation, etc. Answer:
4. List the key stakeholders and partners who will be involved in sustaining your program after the life of the grant. Answer:
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5. What measures are being taken to sustain interest from key stakeholders? Program e-mails or newsletter Individual meeting with key stakeholders Program fact sheet or brochure Special events and convenings Media Promotion targeting professional groups and key constituents Establishing and maintaining relevancy and leadership at local, state, or national levels Hosting program tours Other: _____________________________________________________________ 6. How is your program tracking and sharing performance measures and program data with key stakeholders? Answer:
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APPENDIX A: SUPPORTING RESOURCES
Systems Collaboration • • • • •
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•
• • •
•
•
Beeman, Marea, and Aimee Wickman. Measuring Performance of CJCCs. Arlington, VA: The Justice Management Institute, 2013. http://69.195.124.207/~jmijust1/wp-content/uploads/2014/04/CJCCMiniGuide-Performance-Measures.pdf. Carter, Madeline M. Engaging in Collaborative Partnerships to Support Reentry. Silver Spring, MD: Center for Effective Public Policy, 2010. http://www.cepp.com/documents/Engaging%20in%20Collaborative%20Partnerships.pdf. Center for Court Innovation. Engaging Stakeholders in Your Project. New York: Center for Court Innovation. http://www.courtinnovation.org/sites/default/files/Engaging_Stakeholders_in_Your_Project%5B1%5D.pdf. The Council of State Governments Justice Center. The Criminal Justice Mental Health Consensus Project. New York: The Council of State Governments Justice Center, 2002. http://csgjusticecenter.org/mental-health-projects/report-of-the-consensus-project/. The Council of State Governments Justice Center. Franklin County, Ohio: A County Justice and Behavioral Health Systems Improvement Project. New York: The Council of State Governments Justice Center, 2015. http://csgjusticecenter.org/wpcontent/uploads/2015/05/FranklinCountyFullReport.pdf. The Council of State Governments Justice Center. Reducing the Number of People with Mental Illnesses in Jail: Six Questions County Leaders Need to Ask. New York: The Council of State Governments Justice Center, 2017. https://csgjusticecenter.org/mentalhealth/publications/reducing-the-number-of-people-with-mental-illnesses-in-jail-six-questions-county-leaders-need-to-ask/. The Council of State Governments Justice Center. “Strengthening Collaboration between the Behavioral Health and Juvenile Justice Systems to Improve Reentry Outcomes.” Webinar held by The Council of State Governments Justice Center, July 29, 2016. https://csgjusticecenter.org/youth/webinars/strengthening-collaboration-between-the-behavioral-health-and-juvenile-justice-systems-toimprove-reentry-outcomes/. Cushman, Robert C. Guidelines for Developing a Criminal Justice Coordinating Committee. Washington, DC: National Institute of Corrections, 2002. https://s3.amazonaws.com/static.nicic.gov/Library/017232.pdf. Jones, Michel R. Guidelines for Staffing a Local Criminal Justice Coordinating Committee. Washington, DC: National Institute of Corrections, 2012. https://s3.amazonaws.com/static.nicic.gov/Library/026308.pdf. Jones, Michael R. Keeping Your Criminal Justice Coordinating Committee Going Strong. Washington, DC: National Institute of Corrections, 2013. http://www.pretrial.org/download/pji-reports/Keeping%20Your%20CJCC%20Going%20Strong%20%20Jones%202013.pdf. The Stepping Up Initiative and National Alliance on Mental Illness. 10 Ways to Engage People Affected by Mental Illness in Your Community. New York: The Council of State Governments Justice Center, 2015. https://stepuptogether.org/wpcontent/uploads/2015/07/Ten-Ways-to-Engage-People-Affected-by-Mental-Illness-in-Your-Community.pdf. Wickman, Aimee. The Criminal Justice Coordinating Council Network Mini-guide Series: Managing a CJCC in a Small Jurisdiction. Arlington, VA: The Justice Management Institute, 2013. http://69.195.124.207/~jmijust1/wp-content/uploads/2014/04/CJCCMiniGuideSmall-Jurisdictions.pdf.
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Risk, Needs, and Responsivity • • • •
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Bonta, James, and Don A. Andrews. Risk-Need-Responsivity Model for Offender Assessment and Rehabilitation. Ottawa, Canada: Public Safety Canada, 2007. http://www.publicsafety.gc.ca/cnt/rsrcs/pblctns/rsk-nd-rspnsvty/rsk-nd-rspnsvty-eng.pdf. The Council of State Governments Justice Center. Risk Assessment: What You Need to Know. New York: The Council of State Governments Justice Center, 2015. http://csgjusticecenter.org/reentry/posts/risk-assessment-what-you-need-to-know/. The Council of State Governments Justice Center. On the Over-Valuation of Risk for People with Mental Illnesses. New York: The Council of State Governments Justice Center, 2015. https://csgjusticecenter.org/wp-content/uploads/2016/03/JC_MH-Consensus-Statements.pdf. D’Amora, David. “Risk Need Responsivity 101: A Primer for SCA and JMHCP Grant Recipients.” Webinar held by The Council of State Governments Justice Center, New York, NY, March 31, 2015. http://csgjusticecenter.org/reentry/webinars/risk-need-responsivity-101-aprimer-for-sca-and-jmhcp-grant-recipients/. The Pew Center on the States. Risk Needs Assessment 101: Science Reveals New Tools to Manage Offenders. Washington, DC: The Pew Charitable Trusts, 2011. http://www.pewtrusts.org/~/media/legacy/uploadedfiles/pcs_assets/2011/PewRiskAssessmentbriefpdf.pdf.
Screening and Assessment Screening and Assessment for Criminogenic Risk • Desmarais, Sarah L., and Jay P. Singh. Risk Assessment Instruments Validated and Implemented in Correctional Settings in the United States. New York: The Council of State Governments Justice Center, 2013. http://csgjusticecenter.org/reentry/publications/riskassessment-instruments-validated-and-implemented-in-correctional-settings-in-the-united-states/. Screening and Assessment for Substance Use, Mental Illnesses, and Co-occurring Substance Use and Mental Disorders • Ford, Julian, Robert L. Trestman, Fred Osher, Jack E. Scott, Henry J. Steadman, and Pamela Clark Robbins. Mental Health Screens for Corrections. Washington, DC: National Institute of Justice, 2007. https://www.ncjrs.gov/pdffiles1/nij/216152.pdf. • Substance Abuse and Mental Health Services Administration. Screening and Assessment of Co-occurring Disorders in the Justice System. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2015. http://store.samhsa.gov/shin/content//SMA15-4930/SMA15-4930.pdf.
Evidence-Based Behavioral Health and Community Supervision Practices Evidence-Based Behavioral Health Practices • Aos, Steve, Marna Miller, and Elizabeth Drake. Evidence-Based Adult Corrections Programs: What Works and What Does Not. Olympia: WA: Washington State Institute for Public Policy, 2006. http://www.wsipp.wa.gov/ReportFile/924. • Blandford, Alex, and Fred Osher. A Checklist for Implementing Evidence-based Practices and Programs (EBPs) for Justice-Involved Adults with Behavioral Health Disorders. Delmar, NY: SAMHSA’s GAINS Center for Behavioral Health and Justice Transformation, 2012. http://csgjusticecenter.org/wp-content/uploads/2013/04/SAMHSA-GAINS.pdf. • Blandford, Alex, and Fred Osher. Guidelines for the Successful Transition of People with Behavioral Health Disorders from Jail and Prison. New York: The Council of State Governments Justice Center, 2013. http://csgjusticecenter.org/wp-content/uploads/2013/12/Guidelines-forSuccessful-Transition.pdf. 28
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Bogue, Bradford, and Anjali Nandi. Motivational Interviewing in Corrections: A Comprehensive Guide to Implementing MI in Corrections. Washington, DC: National Institute of Corrections, 2012. http://static.nicic.gov/Library/025556.pdf. Center for Substance Abuse Treatment. Overarching Principles to Address the Needs of Persons with Co-Occurring Disorders. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2006. https://store.samhsa.gov/shin/content/PHD1132/PHD1132.pdf. Center for Substance Abuse Treatment. Substance Abuse Treatment for Adults in the Criminal Justice System. Treatment Improvement Protocol (TIP) Series 44. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2005. http://store.samhsa.gov/shin/content//SMA13-4056/SMA13-4056.pdf. Covington, Stephanie S., and Barbara Bloom. “Gender-Responsive Treatment and Services in Correctional Settings.” Women and Therapy 29, no. 3/4 (2006): 9–33. http://stephaniecovington.com/assets/files/FINALC.pdf. The National Judicial College. Principles of an Effective Criminal Justice Response to the Challenges and Needs of Drug-Involved Individuals. Reno, NV: The National Judicial College, 2012. http://www.judges.org/wp-content/uploads/DIO-monograph0113.pdf. Peters, Roger. “Addressing Co-occurring Disorders in Adult Court-Based Programs.” Webinar held by The Council of State Governments Justice Center, New York, NY, August 24, 2012. http://csgjusticecenter.org/courts/webinars/webinar-archive-addressing-co-occurringdisorders-in-adult-court-based-programs/. Reuland, Melissa, Laura Draper, and Blake Norton. Improving Responses to People with Mental Illnesses: Tailoring Law Enforcement Initiatives to Individual Jurisdictions. New York: The Council of State Governments Justice Center, 2010. https://www.bja.gov/Publications/CSG_LE_Tailoring.pdf. Substance Abuse and Mental Health Services Administration. Integrated Treatment for Co-Occurring Disorders: The Evidence. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2009. https://store.samhsa.gov/shin/content/SMA084367/TheEvidence-ITC.pdf. Substance Abuse and Mental Health Services Administration. Substance Abuse Treatment for Persons with Co-Occurring Disorders: Treatment Improvement Protocol (TIP) Series No. 42. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2005. http://store.samhsa.gov/shin/content//SMA13-3992/SMA13-3992.pdf. Thompson, Michael, Fred Osher, Denise Tomasini-Joshi. Improving Responses to People with Mental Illness: The Essential Elements of a Mental Health Court. New York: The Council of State Governments Justice Center, 2008. http://csgjusticecenter.org/courts/publications/improving-responses-to-people-with-mental-illnesses-the-essential-elements-of-a-mentalhealth-court/.
Evidence-Based Community Supervision Practices • Carter, Madeline M., and Richard J. Sankowvitz. Dosage Probation: Rethinking the Structure of Probation Sentences. Silver Spring, MD: Center for Effective Public Policy, 2014. https://s3.amazonaws.com/static.nicic.gov/Library/027940.pdf. • Crime and Justice Institute at Community Resources for Justice. Implementing Evidence-Based Policy and Practice in Community Corrections, 2nd ed. Washington, DC: National Institute of Corrections, 2009. http://static.nicic.gov/Library/024107.pdf. • Prendergast, Michael L. “Interventions to Promote Successful Re-Entry Among Drug-Abusing Parolees.” Addiction Science and Clinical Practice 5, no. 1 (2009): 4–13. http://www.ncbi.nlm.nih.gov/pmc/articles/PMC2797118/. • Solomon, Amy L., Jesse Jannetta, Brian Elderbroom, Laura Winterfield, Jenny Osborne, Peggy Burke, Richard P. Stroker, Edward E. Rhine, and William D. Burrell. Putting Public Safety First: 13 Strategies for Successful Supervision and Reentry. Washington, DC: The Urban Institute, 2008. http://www.urban.org/research/publication/putting-public-safety-first-13-strategies-successful-supervision-andreentry-policy-brief.
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Data Collection and Evaluation Aos, Steve, Polly Phipps, Robert Barnoski, and Roxanne Lieb. The Comparative Costs and Benefits of Programs to Reduce Crime. Olympia, WA: Washington State Institute for Public Policy, 2001. http://www.wsipp.wa.gov/ReportFile/756. • Bersamira, Cliff, Sarah Wurzburg, and Kelly Kentgraf. State Substance Abuse Agencies, Program Management and Data Utilization: Case Studies of Eleven States. Washington, DC: National Association of State Alcohol and Drug Abuse Directors, 2013. http://nasadad.wpengine.com/2015/03/state-substance-abuse-agencies-program-management-and-data-utilization-case-studies-ofeleven-states/. • Carter, Madeline M. The Importance of Data and Information in Achieving Successful Criminal Justice Outcomes. Silver Spring, MD: Center for Effective Public Policy, 2006. http://collaborativejustice.org/docs/Collaboration%20Data%20Monograph.pdf. • Elias, Gail. How to Collect and Analyze Data: A Manual for Sheriffs and Jail Administrators. Washington, DC: National Institute of Corrections, 2007. https://s3.amazonaws.com/static.nicic.gov/Library/021826.pdf. • Kim, KiDeuk, Miriam Becker-Cohen, Maria Serakos. The Processing and Treatment of Mentally Ill Persons in the Criminal Justice System. Washington, DC: Urban Institute, 2015. http://webarchive.urban.org/UploadedPDF/2000173-The-Processing-and-Treatment-of-MentallyIll-Persons-in-the-Criminal-Justice-System.pdf. • Kimmelman-DeVries, Cynthea, and Andrew Barbee. “Working with Data for Mental Health Court Practitioners: Part One: Data Collection and Manipulation.” Webinar held by The Council of State Governments Justice Center, New York, NY, May 6, 2010. http://csgjusticecenter.org/cp/webinars/webinar-archive-working-with-data-for-mental-health-court-practitioners-part-one-data-collectionand-manipulation/. • Kimmelman-DeVries, Cynthea, and Andrew Barbee. “Working with Data for Mental Health Court Practitioners: Part Two: Data Analysis and Communication.” Webinar held by The Council of State Governments Justice Center, New York, NY, June 21, 2010. http://csgjusticecenter.org/cp/webinars/webinar-archive-working-with-data-for-mental-health-court-practitioners-part-two-data-analysisand-communication/. • Lampkin, Linda M., and Harry P. Hatry. Key Steps in Outcome Management. Washington, DC: The Urban Institute, 2003. http://www.urban.org/sites/default/files/alfresco/publication-pdfs/310776-Key-Steps-in-Outcome-Management.PDF. • Morley, Elain, and Linda M. Lampkin. Using Outcome Information: Making Data Pay Off. Washington, DC: The Urban Institute, 2004. http://www.urban.org/sites/default/files/alfresco/publication-pdfs/311040-Using-Outcome-Information.PDF. • Parsons, Jim, and Talia Sandwick. Closing the Gap: Using Criminal Justice and Public Health Data to Improve the Identification of Mental Illness. New York: Vera Institute of Justice, 2012. http://www.vera.org/sites/default/files/resources/downloads/closing-the-gap-report.pdf. • Rossman, Shelli B., and Laura Winterfield. Measuring the Impact of Reentry Efforts. Silver Spring, MD: Center for Effective Public Policy, 2009. http://www.cepp.com/documents/Measuring%20the%20Impact.pdf. • Taxman, Faye S., Sarah Wurzburg, and Kati Habert. Process Measures at the Interface Between the Justice System and Behavioral Health: Advancing Practice and Outcomes. New York: The Council of State Governments Justice Center, 2016. https://csgjusticecenter.org/substance-abuse/publications/process-measures/. • Walker, Karen E., Chelsea Farley, and Meredith Polin. Using Data in Multi-Agency Collaborations: Guiding Performance to Ensure Accountability and Improve Programs. New York: Public/Private Ventures, 2012. http://www.issuelab.org/click/download1/using_data_in_multi_agency_collaborations_guiding_performance_to_ensure_accountability_and _improve_programs?_ga=1.122235533.762624363.1428424672. Recidivism Reduction • The Council of State Governments Justice Center. Lessons from the States: Reducing Recidivism and Curbing Corrections Costs Through Justice Reinvestment. New York: The Council of State Governments Justice Center, 2013. http://csgjusticecenter.org/wp•
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content/uploads/2013/04/FINAL_State_Lessons_mbedit.pdf. The Council of State Governments Justice Center. Reducing Recidivism: States Deliver Results. New York: The Council of State Governments Justice Center, 2014. http://csgjusticecenter.org/wpcontent/uploads/2014/06/ReducingRecidivism_StatesDeliverResults.pdf. Pew Center on the States, State of Recidivism: The Revolving Door of America’s Prisons. Washington, DC: The Pew Charitable Trusts, April 2011. http://www.pewstates.org/research/reports/state-of-recidivism-85899377338.
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Community Services Division, National Association of Counties. County Jails and the Affordable Care Act: Enrolling Eligible Individuals in Health Coverage. Washington, DC: National Association of Counties, 2012. http://www.naco.org/sites/default/files/documents/WebVersion_PWFIssueBrief.pdf. The Council of State Governments Justice Center and Legal Action Center. Medicaid and Financing Health Care for Individuals Involved with the Criminal Justice System. New York: The Council of State Governments Justice Center, 2013. http://csgjusticecenter.org/wpcontent/uploads/2013/12/ACA-Medicaid-Expansion-Policy.pdf. Joplin, Lore. Mapping the Criminal Justice System to Connect Justice-Involved Individuals with Treatment and Health Care under the Affordable Care Act. Washington, DC: National Institute of Corrections, 2014. https://s3.amazonaws.com/static.nicic.gov/Library/028222.pdf.
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The Council of State Governments Justice Center. Developing a Mental Health Court: An Interdisciplinary Curriculum. Module 2: Your Community, Your Mental Health Court. New York: The Council of State Governments Justice Center, 2012. http://learning.csgjusticecenter.org/?page_id=179. The Council of State Governments Justice Center. “Developing Sustainability, Success Stories from the Field” Webinar held by The Council of State Governments Justice Center, New York, NY, August 30, 2016. https://csgjusticecenter.org/mentalhealth/webinars/developing-sustainability-success-stories-from-the-field/. Goss, Stephen and Leonard Bailey. Establishing and Managing a Competency Docket in a Rural or Resource Challenged Jurisdiction. 2010. http://www.mentalcompetency.org/resources/articles/files/Goss%20-%20Establishing%20and%20Managing%20a%20Competency%20Docket.pdf?collection=journals&handle=hein.journals/jusj30&div=24&id =&page. Office of Rural Health Policy, Health Resources and Services Administration. Rural Behavioral Health Programs and Promising Practices. Washington, DC: US Department of Health and Human Services, 2011. http://www.hrsa.gov/ruralhealth/pdf/ruralbehavioralmanual05312011.pdf. Osher, Fred, David D’Amora, Martha Plotkin, Nicole Jarrett, and Alexa Eggleston. Adults with Behavioral Health Needs under Correctional Supervision: A Shared Framework for Reducing Recidivism and Promoting Recovery. New York: The Council of State Governments Justice Center, 2012. http://csgjusticecenter.org/wp-content/uploads/2013/05/9-24-12_Behavioral-Health-Framework-final.pdf. 31
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Reuland, Melissa, Laura Draper, and Blake Norton. Statewide Law Enforcement / Mental Health Efforts: Strategies to Support and Sustain Local Initiatives. New York: The Council of State Governments Justice Center, 2012. https://www.bja.gov/Publications/CSG_StatewideLEMH.pdf.
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