Planning & Implementation Guide Justice and Mental Health Collaboration Program Category 2: Planning and Implementation, Category 3: Expansion
DESCRIPTION This Planning & Implementation Guide and is intended for recipients of Justice and Mental Health Collaboration Program (JMHCP) grants administered by the U.S. Department of Justice’s Bureau of Justice Assistance. Grantees will complete this guide in partnership with the technical assistance provider from The Council of State Governments Justice Center.
The Council of State Governments Justice Center prepared this guide with support from the Bureau of Justice Assistance (BJA), U.S. Department of Justice. The contents of this document do not necessarily reflect the official position or policies of the U.S. Department of Justice. .
About the Planning & Implementation Guide The Council of State Governments (CSG) Justice Center has prepared this Planning & Implementation Guide (P&I Guide) to support grantees in developing and refining justice and mental health initiatives to improve outcomes for individuals with mental illnesses in contact with the criminal justice system. The guide is not intended to serve as a step-by-step blueprint, but rather cultivate discussion on best practices, identify considerations for your collaborative effort, and help you work through key decisions and implementation challenges. While the guide was developed as a tool for grantees, it also serves as an important tool for your CSG Justice Center technical assistance provider (TA provider) to understand the status and progress of your project, the types of challenges you are encountering, and the ways your TA provider might be helpful to you in making your project successful. You and your TA provider will use your responses to the self-assessment to collaboratively develop priorities for technical assistance. Any questions about this guide should be directed to your TA provider.
Contents of the Guide The guide is divided into six sections, each with assessment questions, exercises, and discussion prompts. The self-assessment questions and exercises are built on evidence-based principles and emerging practices. You will be prompted to write short responses, attach relevant documents, and/or complete exercises for each section. Your answers will provide insight into your initiative’s strengths and identify areas for improvement. As you work through the sections, take note of the corresponding supporting resources in the final section as they contain suggestions for further reading and provide access to important resources and tools. Your TA provider may also send you additional information on specific topics to complement certain sections. If you need additional information or resources on a topic, please reach out to your TA provider.
TA Provider Contact Information Name: Phone: Email:
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CONTENTS Section 1: Getting Started and Identifying Goals Exercise 1: Basic Information A. Grantee Information B. Grant Initiative Intercept Point(s) C. Grant Initiative Updates D. Identifying Program Goals and Tracking Progress Section 2: Developing Collaborative Strategies Exercise 2: Developing Your Collaborative Project Team / Work Group A. Task Force Questions B. Identifying Task Force and Project Team Members Section 3: Defining or Refining Your Target Population Exercise 3: Describing Your Target Population A. Identifying or Refining Your Target Population and Eligibility Criteria Exercise 4: Evaluating Your Screening and Assessment Processes Section 4: Identifying Evidence-Based Services and Supports Exercise 5: Identification of Programs and Services Section 5: Data Collection, Performance Measurement, and Program Evaluation Exercise 6: Developing a Data Collection Strategy A. Data Collection B. Performance Measures Exercise 7: Program Evaluation Exercise 8: Using Data for Sustainability Section 6: Sustainability Exercise 9: Connections to Health Care Coverage and Other Benefits Exercise 10: Assessing Your Sustainability Exercise 11: Creating a Sustainability Action Plan A. Reviewing Potential Resources B. Engaging Additional Partners C. Next Steps for Sustainability Appendix A: Supporting Resources Appendix B: About the Justice and Mental Health Collaboration Program
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SECTION 1: GETTING STARTED AND IDENTIFYING GOALS While your TA provider has read the project narrative that you submitted in response to the JMHCP solicitation, there may have been a number of updates or developments since your original application was submitted. This exercise is intended to give your TA provider a sense of your current project goals and your initial technical assistance needs.
EXERCISE 1: BASIC INFORMATION
A. Grantee Information Grantee Name and Award Number: Geographic Location
Indicate the specific city, county, or state where your program operations are primarily occurring. Additionally, please indicate if your jurisdiction is primarily rural, suburban, urban, or a mixture of these three.
Project Name: MH Partner(s): Point(s) of Contact:
Name:
Target Population:
Name: Email: Name: Email: Description and number of people serving/targeting:
CJ Partner(s): Email:
Agency: Agency: Agency:
Exclusionary Criteria: Collaborators:
Project partners, sub-contractors, and their intended roles:
Initiative:
Briefly describe your initiative
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B. Grant Initiative Intercept Point(s) Indicate below using the Sequential Intercept Model1 where your grant project is on the criminal justice continuum (note: you may be working on multiple intercepts within the grant); also indicate if you are focusing on activities that don’t necessarily correspond directly to individual intercepts.
Planning & Implementation Process: Training Initiative:
Ini0al$Deten0on/Ini0al$ Court$Hearings$
Jails/Courts$
Reentry$
Intercept 5:
Intercept(5( Community$ Correc0ons$
Prison/ Reentry$
Parole$
Jail/ Reentry$
Proba0on$
First$Appearance$ Court$
Ini0al$Deten0on$
COMMUNITY(
Local$Law$ Enforcement$
Intercept 4:
Intercept(4(
COMMUNITY(
Intercept 3:
Intercept(3(
911$
Law$Enforcement$
Intercept 2:
Intercept(2(
Disposi0onal$ Court$
Intercept(1(
Specialty$ Court$
Intercept 1:
Please describe:
Jail$
Other:
1
The Sequential Intercept Model was developed by Mark Munetz, MD, and Patricia Griffin, PhD, and is described in this article and was subsequently adapted into a user friendly handout in partnership with SAMHSA’s GAINS Center for Behavioral Health and Justice Transformation.
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C. Grant Initiative Updates and Information Your TA provider would find it helpful to know about any major developments that have occurred between the time you wrote your grant application/narrative and our first TA call. When completing the information below, be sure to reference any major goals changes, stakeholders changes, etc. that may have occurred.
1. Have there been any changes to the goals and/or initiative as they were outlined in your grant proposal? This might include changes in evidence-based practices, screening and assessment tools selected, program partner changes, staffing changes, new budget constraints, etc. Answer: 2. What is the relationship between this grant and any pre-existing initiatives or programs focusing on individuals with mental illnesses involved with the criminal justice system, either locally or at the state level? Please indicate if any of these initiatives or programs are funded through either JMHCP or BJA’s Second Chance Act grant program. Answer: 3. Where do you anticipate spending the majority of grant funds? (i.e., funding positions, treatment services, training, etc.) What other funding is being utilized or leveraged to support the grant activities? Answer: 4. Has your jurisdiction ever conducted a system mapping exercise, gap analysis, mapping, or other needs assessment about the services available in your community? Answer:
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SECTION 2: DEVELOPING COLLABORATIVE STRATEGIES A successful collaborative project team (e.g., group who works directly on grant implementation) and task force (e.g., larger group of stakeholders who have vested interest in the project) requires participation from the funded justice and mental health grant partners, as well as other criminal justice agencies (law enforcement, courts, corrections, community corrections) and social service agencies (mental health, substance use, health, employment, education, housing) that also serve your target population. Efforts should integrate perspectives from various community members including elected officials, leaders of faith communities, victims, consumers of mental health services and their family members, and formerly incarcerated individuals and their family members.
EXERCISE 2: DEVELOPING YOUR COLLABORATIVE PROJECT TEAM AND TASK FORCE A. Collaborative Project Team Questions These questions are about your collaborative project team that is responsible for the day to day operations of the grant funded program.
1. Is an advisory entity or task force in place to oversee and guide the direction of the project? Yes
No
a. If you responded “No� to question 1, please briefly describe your plan to establish a task force:
2. a. Are there interagency agreements, memorandums of understanding, policies and procedures guides, or similar documents that define responsibilities among collaborative project team members?
b. What types of agreements do you anticipate needing to have in place to make this initiative a success?
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B. Identifying Collaborative Project Team and Task Force Members If the composition of your task force and project team has not yet been finalized, please list who you intend to engage to participate, even if you haven’t yet done so. When considering who should be a part of your task force consider: substance use treatment, law enforcement, courts, corrections (institutional), community corrections/supervision, workforce development, housing, education, faithbased organizations, peer, consumers, and family members, victim services/representatives, other community-based services, and researchers/evaluators. TASK FORCE MEMBERS Task Force Name: Name
Title
Organization
Formal role on task force or project team (i.e., chair, vice chair, committee chair, etc.)
1.
2.
3.
4.
5.
6.
7.
8.
8
9.
10.
C. Task Force Questions These questions are related to the task force, which can be an advisory group or a way to engage stakeholders that have a vested interest in the grant program’s success.
1. Does the task force include working groups or subcommittees (and if so, what is the purpose of each of these groups)? Please attach an organizational chart for the task force if applicable. 2. How often will/does the task force meet? 3. How will any working groups keep the larger task force informed and engaged in their work and planning processes? 4. What is the task force’s mission statement? 5. Are there additional stakeholders that you would like to reach out to join the task force? 6. What is the task force’s relationship with the project team that runs the day-to-day operations for the initiative? 7. Does the task force have a relationship to other local or state level task forces or advisory committees?
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SECTION 3: DEFINING OR REFINING YOUR TARGET POPULATION It is important to have defined criteria to describe your target population, as your grant is a limited resource. Since your community will likely have more individuals who could benefit from your grant project than it is able to serve, you will want to ensure that your project serves those who are most likely to benefit from it. Also, having clearly defined criteria help you determine what information you will need to obtain through screening and assessment or other processes to determine if individuals are eligible. It will also help partner agencies seeking to refer individuals to your initiative/program and increase the likelihood that the referrals will be good matches.
EXERCISE 3: DESCRIBING YOUR TARGET POPULATION A. Identifying or Refining Your Target Population and Eligibility Criteria2 Questions/ Statements
Responses
1. Briefly describe the target population for your program (please include: age, gender, facility type, charge or offense history, criminogenic risk level criteria, under probation/parole supervision, etc.) 2. How many people do you plan to serve? 3. How did you decide on this particular target population? 4. Is there a level of mental health need or related functional impairment that you are not able to serve? 5. Which, if any, mental disorder diagnoses are excluded from the grant initiative’s eligibility criteria? 6. Is there a level of co-occurring substance use need or related functional impairment that you will not be able to serve? 7. What, if any, criminal charges/offenses will be excluded from the grant initiative’s eligibility criteria? 2
If you are struggling with how to respond to any of these questions, your TA provider has additional resources to help you define your target population. 10
8. What is the legal status of the target population (e.g., pre- or post-arrest, pre- or post-trial, sentenced to probation/parole)? 9. If a person matches the target population is their participation voluntary? 10. What methods do you use to recruit your target population? 11. Does the program prioritize medium- to highcriminogenic risk individuals for program slots? If so, how? 12. Does your target population include people with different criminogenic risk levels (e.g., low, medium, high)?
EXERCISE 4: EVALUATING YOUR SCREENING AND ASSESSMENT PROCESSES You will need to identify appropriate candidates for your grant project, define the terms of participation, and explain these terms to prospective participants. This activity will help you consider how to develop a screening and assessment process to gather the information you will need to determine whether potential participants meet your target population eligibility criteria. A. Screening and Assessment Process In the box provided below, please briefly describe your screening and assessment process.
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B. How Your Screening and Assessment Tools Are Used How Your Risk Assessment Tool Is Used Name of tool: (specify year/generation) If no, are you planning to choose one? Who administers the assessment? When is the assessment administered? How are the assessment results recorded and stored (electronically, paper files, electronic health record, etc.)? Which partners have access to the results? Do they receive this information automatically or is it available upon request? Is the tool re-administered? If so, when and by whom? Does staff receive training on the proper use of the tool? (y/n) Do staff receive booster training sessions on the proper use of the tool? (y/n)
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How are the results of the assessment used and shared? How Your Mental Health Screening Tool Is Used Name of tool: Who administers the screen? When is the screen administered? How are the screening results recorded and stored (electronically, paper files, electronic health record, etc.)? Do they receive this information automatically or is it available upon request? Do staff receive training on the proper use of the screen? (y/n) Do staff receive booster training sessions on the proper use of the screen? (y/n) How are the results of the screen used and shared? Mental Health Assessment Who conducts the mental health assessments?
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When and where does the initial assessment occur? Names of assessment instruments: How are the assessment results recorded and stored (electronically, paper files, electronic health record, etc.)? How are the results of the assessment used and shared? Substance Use Screening Tool Name of tool: If no tool has been selected at this time, are you planning to choose one? Who administers the screen? When is the screen administered? How are the screening results recorded and stored (electronically, paper files, electronic health record, etc.)? Which partners have access to the results? How are the screening results used and shared?
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Is the tool re-administered? If so, when and by whom? Do staff receive training on the proper use of the tool? (y/n) Do staff receive booster training sessions on the proper use of the tool? (y/n) How are the results of the screen used and shared? Substance Use Assessment Name of tool: (specify year/generation) If no, are you planning to choose one or is there a referral process in place? Who administers the tool? When is the tool administered? How is the information recorded and stored (electronically, paper files, electronic health record, etc.)? Which partners have access to the results? Do they receive this information automatically or is it
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available upon request? Is the tool re-administered? If so, when and by whom? Do staff receive training on the tool? (y/n) Do staff receive booster training sessions on how to use the tool? (y/n) How are the results of the assessment used and shared?
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SECTION 4: IDENTIFYING EVIDENCE-BASED SERVICES AND SUPPORTS Responses to the complex needs of individuals with behavioral health disorders involved in the criminal justice system are not effective unless the necessary services and supports are available. Understanding what services and resources are available and where there are gaps can help you develop a strategy for making additional connections to existing services to address the gaps. Conducting an inventory of services and supports will also help ensure that the referral process for various resources is as seamless as possible by facilitating a conversation about quality, capacity (i.e., how many people can be served?), and connections.
EXERCISE 5: IDENTIFICATION OF PROGRAMS AND SERVICES A. Inventory of Programs and Services Provide an inventory of your program’s treatment and recovery support services, including interventions and methods. For example, the service could be an evidence-based curricula, such as Crisis Intervention Training, Seeking Safety, Thinking for a Change, Motivational Interviewing or cognitive-behavioral therapy, or it could encompass other support services provided, such as transportation, housing, or a GED class. Services Provided to Program Participants
Curriculum Name and % of Curriculum Used (If
Service Delivery 3 Method
Service Provider 4
Service Capacity 5
Availability to All Program Participants (y/n)
Length of Service 6
Open or Closed 7 Cycle
Grant Funded (y/n)
applicable)
1. 2. 3. 4. 5. 6. 3
Service Delivery Method: Individual counseling, group counseling, etc.
4
Service Provider: Name of provider and whether it is in-house, contractual, or referral
5
Service capacity: how many people you can serve with the intervention. For instance, a Thinking for a Change group might have the capacity of 16 participants.
6
Length of service: by hours per week of intervention and number of months intervention takes place (i.e., 3 hours per week for 12 weeks).
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Is the intervention available on an on-going basis, i.e. anyone can enter at any time (open) or do people participate in the intervention from the beginning, and people cannot enter in the middle of the intervention (closed)
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7. 8. 9.
B. Program and Services Questions 1. How long, on average, are participants enrolled in the program and receiving services?
2. Is there a point in the program during which a participant engages with multiple services providers?
3. If so, who is responsible for the participant’s care coordination or case management?
4. How is information from the criminogenic risk and needs assessment and behavioral health assessments used to develop individualized case plans that match individuals to the appropriate type and dosage of treatment and other services?
5. How does your program (if applicable) combine or integrate treatment for co-occurring substance use and mental disorders?
6. What services do you provide that tailor to specific needs such as those relating to gender, culture, and developmental or cognitive abilities? 18
7. What are the care options you offer program participants for substance use and mental disorder treatment?
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SECTION 5: DATA COLLECTION, PERFORMANCE MEASUREMENT, AND PROGRAM EVALUATION You will need to collect data for different purposes: to keep track of participants or other grant project-related activities (program operations), to measure the grant project’s performance on an ongoing basis (performance measurement), and to determine whether the grant project is operating as intended and having the intended results (process and outcome evaluations, respectively). It is important to understand the different uses of data early on during your planning to help you determine the best way to collect, manage, and analyze it.
EXERCISE 6: DEVELOPING A DATA COLLECTION AND PERFORMANCE MEASUREMENT STRATEGY A. Data Collection Respond to the following questions regarding the initiative’s use of data, evaluation, defining performance measures, and using data for sustainability.
1. Do you currently collect the data you need for any relevant grant requirements (e.g., Performance Measurement Tool/PMT from BJA and CSR)? If not, how can you improve your data collection efforts to get you the data you need? 2. What outcomes are the members of your task force interested in tracking (e.g., successful program completion, health recovery, recidivism)? If you have a data collection plan please attach it. 3. Do you currently collect the data you need to track the outcomes of interest to your task force or other stakeholders? If not, how can you improve your data collection efforts to get the data you need for this purpose? 20
4. What agency or agencies are responsible for collecting the data? 5. How is the data that is collected shared among the relevant agencies? 6. How are data stored (e.g., electronically, in paper files, shared drives, or network databases)? 7. Have you identified benchmarks (such as current recidivism rate, service referral, or utilization rates) against which you will compare your outcome data?
B.
Performance Measures
1. How will “successful completion” be defined?
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2. What is your definition of recidivism? (Rearrest,
conviction, technical violations, reincarceration, etc.) 9 3. What is the tracking period for recidivism (e.g., one year, three years, five years)?10 4. How will “mental health needs” be defined? 5. How will “substance use needs” be defined (if applicable)?
8 PMT defines “Successfully completed” as discontinuing participation in the program after completing all program requirements. Completion definitions can be either process-based (e.g. Program participant has completed 70% of program requirements or case plan within one year), or outcome-based (e.g. Program participant has achieved core benchmark goals of the program, such as changes in risk and needs level, attaining stable housing, attaining employment, achieving a GED, etc. within one year). 9 Recidivism is often defined in many different ways and states and localities calculate recidivism rates in using varying methodologies. For example, some measurements of recidivism account only for reincarceration on new offenses, while others include reconvictions that do not result in a prison or jail sentence, or probation/parole revocations on technical violations or new offenses. Please consider what definition you will use and what it will encompass (e.g., does your definition include rearrest, reconviction, reincarceration, parole/probation violation, etc?) 10 The tracking period must allow for uniform “time at risk to recidivate” for all offenders tracked (as for example, all in group have at least one year of exposure to street time after completing the program or upon release from prison (for prison-based programs) when determining the one-year recidivism rate.).
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EXERCISE 7: PROGRAM EVALUATION
1. Are you conducting a process and/or outcome
evaluation of your grant initiative? 2. If so, who is conducting the evaluation? Is this
an internal or external entity? 3. What are you planning to measure in the
evaluation beyond the PMT measures? 4. Are you using a comparison group to assess the success of the program? If so, what is the comparison group? 5. Who do you share evaluation data with? 6. What is your ongoing strategy for engaging with your evaluation partner?
EXERCISE 8: USING DATA FOR SUSTAINABILITY
1. How often will the performance measures be
reported to or discussed by the task force? 2. How will data be reported (e.g., through
informal presentations, formal reports, press releases, newsletters, or something else)? 3. How often and to whom will your task force report on recidivism and other outcomes? 4. How will you communicate the data to other stakeholders? Elected officials? The public? Champions? 22
SECTION 6: SUSTAINABILITY This section focuses on strategies for achieving long-term sustainability for your initiative through focused efforts initiated at the beginning of your grant. Sustainability is difficult to achieve and made even more challenging if neglected until grant funding is coming to an end. Developing a sustainability plan at the onset is essential in laying the groundwork at each phase of the project to build a strong program that can continue after the JMHCP funding concludes.
EXERCISE 9: CONNECTIONS TO HEALTH CARE COVERAGE AND OTHER BENEFITS An important aspect of sustainability, particularly for behavioral health initiatives, is connecting clients to health care coverage and other benefits. This exercise will help your initiative assess its progress in enrollment and consider ways in which publicly funded benefits and insurance can be leveraged to sustain components of the initiative. Questions/ Statements 1. Do you or a partner agency track the percentage of the people in the grant target population who have public health care coverage? 2. Do you or a collaborator track the type of coverage (e.g., Qualified Health Plan [QHP]; Medicaid; Medicare)? 3. Do you or a partner agency help facilitate enrollment in health care coverage? 4. At what point is the health care coverage application submitted?
Responses Yes
No
Yes
No
Yes
No Skip to Question 8
Pre-release using corrections staff, patient navigators, inreach, or another partner Post-release via referral Other (please specify):
5. How are public health care coverage applications submitted? (e.g., online through the Marketplace; 23
faxed to Medicaid agency; by phone with a facilitator, etc.) 6. Do you or a partner agency track the number of people you assist in applying for health care coverage? 7. Describe any challenges you or your partner agencies have had in helping participants apply for public health care coverage. 8. Do you or a partner agency track the percentage of your target population that come in with SSI and/or SSDI benefits?
Yes
9. At what point is the SSI and/or SSDI application submitted?
No
Pre-release using corrections staff, in-reach, or other partner Post-release via referral Other:
10. Have staff in your agency or partners received training in SSI/SSDI Outreach, Access, and Recovery (SOAR) Technical Assistance? 11. Are you or a collaborator tracking the number of people you assist in applying for SSI and/ or SSDI?
Yes
No
Yes
No
12. Describe any challenges you or your collaborators have in helping participants apply for SSI and/or SSDI.
EXERCISE 10: ASSESSING YOUR SUSTAINABILITY Read the following statements and consider the degree to which your jurisdiction has implemented the given policy or practice. The options are as follows: N = not implemented or planned, PL = planning stage, P = partially implemented, and F = fully implemented. N
PL
P
F
Sustainability Expectations
Stakeholders are meaningfully engaged in the project on a regular basis. 24
Stakeholders express long-term commitment to and involvement in the program. A champion publicly advocates for the continuation of the program. Initiative leaders can articulately discuss the value of the program. Initiative leaders are able to tailor their message about the initiative to different audiences in consideration of the goals of the audience (e.g., community supervision, mental health treatment, jail administrators). There is a working group of diverse stakeholders focused on developing a sustainability plan. Funding streams from federal, state, and local governments, foundations, and private organizations that can sustain the project after current federal funding expires are identified. The outcome evaluation assesses areas of interest of each of the stakeholders. Data collected or the evaluation results are shared with each stakeholder, tailored to their specific interests.
EXERCISE 11: CREATING A SUSTAINABILITY ACTION PLAN A. Reviewing Potential Resources
Sustainability Components Have you identified components of the program (such as staffing, policy, or practice changes) that could continue in the absence of dedicated funding? List the two most important program components to sustain and the partners that can potentially provide resources for those components
List the policy changes, training programs, etc. that do not need refunding each year List the potential federal, state, and local government, foundation, and private funding opportunities List program support items that can be donated (i.e. clothing, goods and services) and the organizations to approach for relevant donations
Responses
Sustainable Components
Stakeholder Resources
1. 2. 3. 1. 2. 3. Needed Items
Donation Organizations
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B. Engaging Additional Partners Questions/ Statements
Responses
Which organizations not currently involved in your initiative would you like to invite to participate? Who is in charge of reaching out to these prospective stakeholders? What are the outcomes of interest for current and potential stakeholders?
Stakeholder
Ex. Local halfway house
What are your current stakeholder engagement strategies?
Outcome of Interest
Ex. Increase housing options
1. 2. 3.
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List ideas for additional stakeholder engagement strategies you would like to try. For example: invitations to visit the program (open houses or private tours), meeting with a program participant, speaking opportunities at local events, thank you calls, lunch, etc. What are your opportunities for sharing program success? For example: task force meetings, judicial meetings, community meetings, school board meetings, faith- based organizations, newsletters, etc.
C. Next Steps for Sustainability Use the answers to the self-assessment and the information above to identify action items, the person responsible, and the timeline for completion in order to move toward long-term sustainability. Sustainability Action Item
Person Responsible
Due Date or Timeframe
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APPENDIX A: SUPPORTING RESOURCES
Systems Collaboration • • • •
•
• • •
•
•
Beeman, Marea and Aimee Wickman. Measuring Performance of CJCCs. Arlington, VA: The Justice Management Institute, 2013. http://69.195.124.207/~jmijust1/wp-content/uploads/2014/04/CJCCMiniGuide-Performance-Measures.pdf. Carter, Madeline M. Engaging in Collaborative Partnerships to Support Reentry. Silver Spring, MD: Center for Effective Public Policy, 2010. http://www.cepp.com/documents/Engaging%20in%20Collaborative%20Partnerships.pdf. Center for Court Innovation. Engaging Stakeholders in Your Project. New York: Center for Court Innovation. http://www.courtinnovation.org/sites/default/files/Engaging_Stakeholders_in_Your_Project%5B1%5D.pdf. The Council of State Governments Justice Center. The Criminal Justice Mental Health Consensus Project. New York: Council of State Governments Justice Center, 2002. http://csgjusticecenter.org/mental-health-projects/report-of-the-consensusproject/. The Council of State Governments Justice Center. Franklin County, Ohio: A County Justice and Behavioral Health Systems Improvement Project. New York: Council of State Governments Justice Center, 2015. http://csgjusticecenter.org/wpcontent/uploads/2015/05/FranklinCountyFullReport.pdf. Cushman, Robert C. Guidelines for Developing a Criminal Justice Coordinating Committee. Washington, DC: National Institute of Corrections, 2002. https://s3.amazonaws.com/static.nicic.gov/Library/017232.pdf. Jones, Michel R. Guidelines for Staffing a Local Criminal Justice Coordinating Committee. Washington, DC: National Institute of Corrections, 2012. https://s3.amazonaws.com/static.nicic.gov/Library/026308.pdf. Jones, Michael R. Keeping Your Criminal Justice Coordinating Committee Going Strong. Washington, DC: National Institute of Corrections, 2013. http://www.pretrial.org/download/pji-reports/Keeping%20Your%20CJCC%20Going%20Strong%20%20Jones%202013.pdf. The Stepping Up Initiative and National Alliance on Mental Illness. 10 Ways to Engage People Affected by Mental Illness in Your Community. New York: Council of State Governments Justice Center, 2015. https://stepuptogether.org/wpcontent/uploads/2015/07/Ten-Ways-to-Engage-People-Affected-by-Mental-Illness-in-Your-Community.pdf. Wickman, Aimee. The Criminal Justice Coordinating Council Network Mini-guide Series: Managing a CJCC in a Small Jurisdiction. Arlington, VA: The Justice Management Institute, 2013. http://69.195.124.207/~jmijust1/wpcontent/uploads/2014/04/CJCCMiniGuide-Small-Jurisdictions.pdf.
Risk, Needs, and Responsivity •
Bonta, James and Don A. Andrews. Risk-Need-Responsivity Model for Offender Assessment and Rehabilitation. Ottawa, Canada: Public Safety Canada, 2007. http://www.publicsafety.gc.ca/cnt/rsrcs/pblctns/rsk-nd-rspnsvty/rsk-nd-rspnsvty-eng.pdf. 28
• •
•
The Council of State Governments Justice Center. Risk Assessment: What You Need to Know. New York: The Council of State Governments Justice Center, 2015. http://csgjusticecenter.org/reentry/posts/risk-assessment-what-you-need-to-know/. D’Amora, David. “Risk Need Responsivity 101: A Primer for SCA and JMHCP Grant Recipients.” Webinar held by the Council of State Governments Justice Center, New York, NY, March 31, 2015. http://csgjusticecenter.org/reentry/webinars/risk-needresponsivity-101-a-primer-for-sca-and-jmhcp-grant-recipients/. The Pew Center on the States. Risk Needs Assessment 101: Science Reveals New Tools to Manage Offenders. Washington, DC: The Pew Charitable Trusts, 2011. http://www.pewtrusts.org/~/media/legacy/uploadedfiles/pcs_assets/2011/PewRiskAssessmentbriefpdf.pdf.
Screening and Assessment Screening and Assessment for Criminogenic Risk • Desmarais, Sarah L. and Jay P. Singh. Risk Assessment Instruments Validated and Implemented in Correctional Settings in the United States. New York: Council of State Governments Justice Center, 2013. http://csgjusticecenter.org/reentry/publications/risk-assessment-instruments-validated-and-implemented-in-correctionalsettings-in-the-united-states/. Screening and Assessment for Substance Use, Mental Disorders and Co-occurring Substance Use and Mental Disorders • Ford, Julian, Robert L. Trestman, Fred Osher, Jack E. Scott, Henry J. Steadman, and Pamela Clark Robbins. Mental Health Screens for Corrections. Washington, DC: National Institute of Justice, 2007. https://www.ncjrs.gov/pdffiles1/nij/216152.pdf. • Peters, Roger, Marla G. Bartoi, and Pattie B. Sherman. Screening and Assessment of Co-Occurring Disorders in the Justice System. Delmar, NY: CMHS National GAINS Center, 2008. http://csgjusticecenter.org/wpcontent/uploads/2014/12/ScreeningAndAssessment.pdf.
Evidence-Based Behavioral Health and Community Supervision Practices Evidence-Based Behavioral Health Practices • Aos, Steve, Marna Miller, and Elizabeth Drake. Evidence-based adult corrections programs: What works and what does not. Olympia: WA: Washington State Institute for Public Policy, 2006. http://www.wsipp.wa.gov/ReportFile/924. • Blandford, Alex and Fred Osher. A Checklist for Implementing Evidence-based Practices and Programs (EBPs) for JusticeInvolved Adults with Behavioral Health Disorders. Delmar, NY: SAMHSA’s GAINS Center for Behavioral Health and Justice Transformation, 2012. http://csgjusticecenter.org/wp-content/uploads/2013/04/SAMHSA-GAINS.pdf. • Blandford, Alex and Fred Osher. Guidelines for the Successful Transition of People with Behavioral Health Disorders from Jail and Prison. New York: Council of State Governments Justice Center, 2013. http://csgjusticecenter.org/wpcontent/uploads/2013/12/Guidelines-for-Successful-Transition.pdf. 29
Bogue, Bradford and Anjali Nandi. Motivational Interviewing in Corrections: A Comprehensive Guide to Implementing MI in Corrections. Washington, DC: National Institute of Corrections, 2012. http://static.nicic.gov/Library/025556.pdf. • Center for Substance Abuse Treatment. Overarching Principles to Address the Needs of Persons with Co-Occurring Disorders. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2006. https://store.samhsa.gov/shin/content/PHD1132/PHD1132.pdf. • Center for Substance Abuse Treatment. Substance Abuse Treatment for Adults in the Criminal Justice System. Treatment Improvement Protocol (TIP) Series 44. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2005. http://store.samhsa.gov/shin/content//SMA13-4056/SMA13-4056.pdf. • Covington, Stephanie S. and Barbara Bloom. “Gender-Responsive Treatment and Services in Correctional Settings.” Women and Therapy 29, no. 3/4 (2006): 9–33. http://stephaniecovington.com/assets/files/FINALC.pdf. • The National Judicial College. Principles of an Effective Criminal Justice Response to the Challenges and Needs of DrugInvolved Individuals. Reno, NV: The National Judicial College, 2012. http://www.judges.org/wp-content/uploads/DIOmonograph0113.pdf. • Peters, Roger. “Addressing Co-occurring Disorders in Adult Court-Based Programs.” Webinar held by the Council of State Governments Justice Center, New York, NY, August 24, 2012. http://csgjusticecenter.org/courts/webinars/webinar-archiveaddressing-co-occurring-disorders-in-adult-court-based-programs/. • Reuland, Melissa, Laura Draper, and Blake Norton. Improving Responses to People with Mental Illnesses: Tailoring Law Enforcement Initiatives to Individual Jurisdictions. New York: Council of State Governments Justice Center, 2010. https://www.bja.gov/Publications/CSG_LE_Tailoring.pdf. • Substance Abuse and Mental Health Services Administration. Integrated Treatment for Co-Occurring Disorders: The Evidence. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2009. https://store.samhsa.gov/shin/content/SMA08-4367/TheEvidence-ITC.pdf. • Substance Abuse and Mental Health Services Administration. Substance Abuse Treatment for Persons with Co-Occurring Disorders: Treatment Improvement Protocol (TIP) Series No. 42. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2005. http://store.samhsa.gov/shin/content//SMA13-3992/SMA13-3992.pdf. • Thompson, Michael, Fred Osher, Denise Tomasini-Joshi. Improving Responses to People with Mental Illness: The Essential Elements of a Mental Health Court. New York: Council of State Governments Justice Center, 2008. http://csgjusticecenter.org/courts/publications/improving-responses-to-people-with-mental-illnesses-the-essential-elements-ofa-mental-health-court/. Evidence-Based Community Supervision Practices • Carter, Madeline M. and Richard J. Sankowvitz. Dosage Probation: Rethinking the Structure of Probation Sentences. Silver Spring, MD: Center for Effective Public Policy, 2014. https://s3.amazonaws.com/static.nicic.gov/Library/027940.pdf. • Crime and Justice Institute at Community Resources for Justice. Implementing Evidence-Based Policy and Practice in •
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Community Corrections, 2nd ed. Washington, DC: National Institute of Corrections, 2009. http://static.nicic.gov/Library/024107.pdf. Prendergast, Michael L. “Interventions to Promote Successful Re-Entry Among Drug-Abusing Parolees.” Addiction Science and Clinical Practice 5 no. 1 (2009): 4-13. http://www.ncbi.nlm.nih.gov/pmc/articles/PMC2797118/. Solomon, Amy L., Jesse Jannetta, Brian Elderbroom, Laura Winterfield, Jenny Osborne, Peggy Burke, Richard P. Stroker, Edward E. Rhine, and William D. Burrell. Putting Public Safety First: 13 Strategies for Successful Supervision and Reentry. Washington, DC: The Urban Institute, 2008. http://www.urban.org/research/publication/putting-public-safety-first-13strategies-successful-supervision-and-reentry-policy-brief.
Data Collection and Evaluation • •
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Aos, Steve, Polly Phipps, Robert Barnoski, and Roxanne Lieb. The Comparative Costs and Benefits of Programs to Reduce Crime. Olympia, WA: Washington State Institute for Public Policy, 2001. http://www.wsipp.wa.gov/ReportFile/756. Bersamira, Cliff. Wurzburg, Sarah. Kentgraf, Kelly. State Substance Abuse Agencies, Program Management and Data Utilization: Case Studies of Eleven States. Washington, DC: National Association of State Alcohol and Drug Abuse Directors, 2013. http://nasadad.wpengine.com/2015/03/state-substance-abuse-agencies-program-management-and-data-utilizationcase-studies-of-eleven-states/. Carter, Madeline M. The Importance of Data and Information in Achieving Successful Criminal Justice Outcomes. Silver Spring, MD: Center for Effective Public Policy, 2006. http://collaborativejustice.org/docs/Collaboration%20Data%20Monograph.pdf. Elias, Gail. How to Collect and Analyze Data: A Manual for Sheriffs and Jail Administrators. Washington, DC: National Institute of Corrections, 2007. https://s3.amazonaws.com/static.nicic.gov/Library/021826.pdf. Kim, KiDeuk, Miriam Becker-Cohen, Maria Serakos. The Processing and Treatment of Mentally Ill Persons in the Criminal Justice System. Washington, DC: Urban Institute, 2015. http://webarchive.urban.org/UploadedPDF/2000173-The-Processingand-Treatment-of-Mentally-Ill-Persons-in-the-Criminal-Justice-System.pdf. Kimmelman-DeVries, Cynthea and Andrew Barbree. “Working with Data for Mental Health Court Practitioners: Part One: Data Collection and Manipulation.” Webinar held by the Council of State Governments Justice Center, New York, NY, May 6, 2010. http://csgjusticecenter.org/cp/webinars/webinar-archive-working-with-data-for-mental-health-court-practitioners-part-one-datacollection-and-manipulation/. Kimmelman-DeVries, Cynthea and Andrew Barbree. “Working with Data for Mental Health Court Practitioners: Part Two: Data Analysis and Communication.” Webinar held by the Council of State Governments Justice Center, New York, NY, June 21, 2010. http://csgjusticecenter.org/cp/webinars/webinar-archive-working-with-data-for-mental-health-court-practitioners-parttwo-data-analysis-and-communication/. Lampkin, Linda M. and Harry P. Hatry. Key Steps in Outcome Management. Washington, DC: The Urban Institute, 2003. http://www.urban.org/sites/default/files/alfresco/publication-pdfs/310776-Key-Steps-in-Outcome-Management.PDF. Morley, Elain and Linda M. Lampkin. Using Outcome Information: Making Data Pay Off. Washington, DC: The Urban Institute, 31
2004. http://www.urban.org/sites/default/files/alfresco/publication-pdfs/311040-Using-Outcome-Information.PDF. Parsons, Jim and Talia Sandwick. Closing the Gap: Using Criminal Justice and Public Health Data to Improve the Identification of Mental Illness. New York: Vera Institute of Justice, 2012. http://www.vera.org/sites/default/files/resources/downloads/closing-the-gap-report.pdf. • Rossman, Shelli B. and Laura Winterfield. Measuring the Impact of Reentry Efforts. Silver Spring, MD: Center for Effective Public Policy, 2009. http://www.cepp.com/documents/Measuring%20the%20Impact.pdf. • Walker, Karen E., Chelsea Farley, and Meredith Polin. Using Data in Multi-Agency Collaborations: Guiding Performance to Ensure Accountability and Improve Programs. New York: Public/Private Ventures, 2012. http://www.issuelab.org/click/download1/using_data_in_multi_agency_collaborations_guiding_performance_to_ensure_accou ntability_and_improve_programs?_ga=1.122235533.762624363.1428424672. Recidivism Reduction • The Council of State Governments Justice Center. Lessons from the States: Reducing Recidivism and Curbing Corrections Costs Through Justice Reinvestment. New York: The Council of State Governments Justice Center, 2013. http://csgjusticecenter.org/wp-content/uploads/2013/04/FINAL_State_Lessons_mbedit.pdf. • The Council of State Governments Justice Center. Reducing Recidivism: States Deliver Results. New York: The Council of State Governments Justice Center, 2014. http://csgjusticecenter.org/wpcontent/uploads/2014/06/ReducingRecidivism_StatesDeliverResults.pdf. • Pew Center on the States, State of Recidivism: The Revolving Door of America’s Prisons. Washington, DC: The Pew Charitable Trusts, April 2011. http://www.pewstates.org/research/reports/state-of-recidivism-85899377338. •
Health Care and Other Benefits •
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Community Services Division. County Jails and the Affordable Care Act: Enrolling Eligible Individuals in Health Coverage. Washington, DC: National Association of Counties, 2012. http://www.naco.org/sites/default/files/documents/WebVersion_PWFIssueBrief.pdf. Council of State Governments Justice Center and Legal Action Center. Medicaid and Financing Health Care for Individuals Involved With the Criminal Justice System. New York: Council of State Governments Justice Center, 2013. http://csgjusticecenter.org/wp-content/uploads/2013/12/ACA-Medicaid-Expansion-Policy.pdf.
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Joplin, Lore. Mapping the Criminal Justice System to Connect Justice-Involved Individuals with Treatment and Health Care under the Affordable Care Act. Washington, DC: National Institute of Corrections, 2014. https://s3.amazonaws.com/static.nicic.gov/Library/028222.pdf.
Sustainability
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The Council of State Governments Justice Center. Developing a Mental Health Court: An Interdisciplinary Curriculum. Module 2: Your Community, Your Mental Health Court. New York: The Council of State Governments Justice Center, 2012. http://learning.csgjusticecenter.org/?page_id=179. Goss, Stephen and Leonard Bailey. Establishing and Managing a Competency Docket in a Rural or Resource Challenged Jurisdiction. 2010. http://www.mentalcompetency.org/resources/articles/files/Goss%20-%20Establishing%20and%20Managing%20a%20Competency%20Docket.pdf?collection=journals&handle=hein.journals/jusj3 0&div=24&id=&page. Office of Rural Health Policy, Health Resources and Services Administration. Rural Behavioral Health Programs and Promising Practices. Washington, DC: US Department of Health and Human Services, 2011. http://www.hrsa.gov/ruralhealth/pdf/ruralbehavioralmanual05312011.pdf. Osher, Fred, David D’Amora, Martha Plotkin, Nicole Jarrett and Alexa Eggleston. Adults with behavioral health needs under correctional supervision: A shared framework for reducing recidivism and promoting recovery. New York: Council of State Governments Justice Center, 2012. http://csgjusticecenter.org/wp-content/uploads/2013/05/9-24-12_Behavioral-HealthFramework-final.pdf. Reuland, Melissa, Laura Draper, and Blake Norton. Statewide Law Enforcement / Mental Health Efforts: Strategies to Support and Sustain Local Initiatives. New York: Council of State Governments Justice Center, 2012. https://www.bja.gov/Publications/CSG_StatewideLEMH.pdf.
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APPENDIX B: ABOUT THE JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM The Justice and Mental Health Collaboration Program (JMHCP) is a grant program designed to 1) increase public safety by facilitating collaboration among the criminal justice, juvenile justice, mental health, and substance use systems, and 2) improve access to effective treatment for people with mental illnesses involved with the criminal justice system. The JMHCP was authorized by the Mentally Ill Offender Treatment and Crime Reduction Act (MIOTCRA) and is administered by BJA. Allowable Uses for Planning Phase (Category 2): Planning and Implementation awards must complete a Planning and Implementation Guide. In addition, the following types of planning may be undertaken during the planning period, but are not required: • •
Understanding the flow of individuals into the grant-funded program from various referral sources to ensure the appropriate population is being served target program enrollment numbers are met. Building capacity for implementation through activities such as securing operational space for program staff and clients, establishing Memoranda of Understanding or Letters of Agreement that outline how information will be shared between program partners, or training program staff on the use of screening tools, program eligibility, and referral procedures.
Each grantee is given the opportunity to tailor its responses to best fit their particular location and the unique needs of their community. Since 2006, MIOTCRA has provided 321 grants to fund critical initiatives across 49 states and territories.
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