Student Handbook 2018-19 by Cross Section Interactive Private Limited

STUDENT HANDBOOK 2018-19

EXPERIENCE A GREAT EDUCATION CULTURE AT ONE OF INDIAâ&#x20AC;&#x2122;S LEADING UNIVERSITIES

EXPERIENCE A GREAT EDUCATION CULTURE AT ONE OF INDIA’S LEADING UNIVERSITIES

DISCOVER THE UNIQUE ADVANTAGES THAT GALGOTIAS UNIVERSITY OFFERS yy 15,000 brilliant students yy Top ranked institute in Engineering,Management & Law yy Students placed in Fortune 500Companies, MNCs & leading corporate yy Tie-up with MSME, Govt. of India toestablish ‘Startups’ yy More than 150 Students studying with upto 100%scholarship yy 52 Acres of Learning Environment yy More than 600 Distinguished Faculty from topinstitutions yy More than 200 Labs to explore yy More than 20Lacs worth of Research projectscompleted yy 1400 Seater on-campus Hostel that feelslike Home yy Training on latest technologies and International Certification Programs by Dept. of Technical training yy Students are groomed to be industry ready from day one by School of Lifelong Learning yy More than 140 top Corporates visiting campus forrecruitments

FROM THE OFFICE OF

THE CHANCELLOR

At Galgotias University, we want to ensure that we are providing students with a deeply transformative experience –intellectually, socially and personally – that will prepare them for a life of citizenship and leadership. The focus on 360 degree transformation is because we function as an institution that’s committed to excellence at all levels. Over the years, it has been our deep and rich value system that has made Galgotias University synonymous with quality education. By design, learning at Galgotias University is cross-disciplinary and integrative. Our students experience considerable flexibility, freedom, and independence in their academic programs. Given our domain-expert faculty, state-of-the-art infrastructure, international quality teaching pedagogies, excellent nurturing environment for learning and thinking, Galgotias University is emerging as the institution of choice for students of caliber pursuing higher studies. We constantly endeavour to offer world-class educational facilities and practices, and this has ensured that Galgotias University is the favoured recruitment destination for blue-chip corporates. Students who thrive in our programs are passionate about their subjects. Many are recognised nationally for their scholarship, research, and public engagement, and make original and substantial contributions to their disciplines. Our graduates become idea-leaders who drive our global future by advancing discoveries, broadening knowledge, fostering entrepreneurship, protecting and sustaining our natural environment, and developing new technologies. We at Galgotias University believe that our students greatly enhance the intellectual life of the University; hence we have taken the responsibility for developing and nurturing world-class professionals, by imbuing them with what we call Thinking Quotient. It is our commitment to continuously explore new opportunities, by creating new centres of thinking, learning and growth. We believe that we begin in the classroom with exposure to new ideas, new ways of understanding, and new ways of knowing and then our students embark on a journey of intellectual transformation. Once again, I welcome you to this seat of learning, and I wish you success as you experience an unparalleled educational journey. SUNEEL GALGOTIA

FROM THE DESK OF

THE CEO

Welcome to Galgotias University! Welcome to a collaborative environment that celebrates limitless thought. It is here that we combine rich theory and real world practice to develop students who go on to become corporate leaders. Galgotias University has the ability to extract the best from the best. We are committed to continually challenge what we do and raise the bar of excellence to be a distinctive premier institution. We also ensure that in todayâ&#x20AC;&#x2122;s ever evolving world of business and socio-economic unknowns, our students are prepared to lead and solve complex global problems. Our world-class faculty brings the results of its research into the classroom and encourages the students to apply the learning to real business problems and situations through immersions, projects, and on the job. This unique combination of theory and practice allows our students to hone their knowledge and acumen to become leaders who can craft realistic, yet creative solutions. The curricula in all of our programs ensure that our students have the flexible skills for todayâ&#x20AC;&#x2122;s ever-changing environment, while providing them ample opportunities to focus on their specific career interests. I wish you all the best as you advance along the path of excellence.

DHRUV GALGOTIA

FROM THE OFFICE OF

THE VICE CHANCELLOR

Dear students, It gives me immense pleasure in welcoming, on behalf of the entire campus community of Galgotias University, the new entrants to one of India’s top ranked universities. It’s our commitment to nurture brilliant students who’ll be amongst the most sought after by leading corporates, and who’ll play a defining role in impacting the future of India. To enable this, we provide a truly wholesome education experience that’s most enriching through learning from top faculty, maximum industry interaction and all-round personality grooming. I once again welcome the newly admitted students to the portals of this vibrant University and wish them memorable and rewarding study tenure and emerge as professionals with a distinctive edge. I would urge upon you to study with passion and work hard to reach your goal. At Galgotias University, our goal is not only to dramatically impact your lives, but to prepare you to impact the lives of millions across India and the world. Wishing you all the very best.

PROF. (DR.) RENU LUTHRA

FROM THE OFFICE OF

PRO VICE-CHANCELLOR

Dear Students, I welcome you all to Galgotias University. As you begin the next step of your lifeâ&#x20AC;&#x2122;s journey, you will find that our entire University is here to support your academic, social, and personal growth. Our university focuses on holistic growth of each individual, by transforming good students into great leaders, capable of carving a great future for our nation As you grow during your student experience, you will find that the faculty members are here to know you as an individual, support your growth, and promote learning in all interactions. We desire to help you achieve your life goals through innovative use of flexible and leading-edge learning technologies and innovative approach of education. I am personally excited to welcome you, and to support your success as a student, as an individual, and as a member of this institution. I am sure you all will make this institution proud. Wish you all good luck and happy learning!

Prof. Harish C. Rai

FROM THE OFFICE OF

PRO VICE-CHANCELLOR

Dear students, It gives me great pleasure to welcome all students to Galgotias University. I also reach out to all the meritorious young people seeking admission to this University. Galgotias University has over the years achieved top ranking in India for its global quality research based education, its excellent proven pedagogies, its teaching/learning approach, its innovative research and industry-driven projects. Currently Galgotias University offers over 100 UG & PG programs through 18 different Schools. The University also offers Ph.D. programs in most of the areas of Post Graduate programs. Classes at the Galgotias University incorporate lectures and tutorials, with seminars, presentations, intensive workshops and field work also used as part of the teaching methods. Through the Flexible Credit System, students are better able to take advantage of diverse educational offerings and enhance their thinking quotient while simultaneously pursuing their own primary and secondary academic interests. We at Galgotias University are committed to providing a positive, challenging, and academic learning environment, with our amazing curriculum choices, for all students. Our goal is to provide learning activities which require high levels of critical thinking and reasoning, accompanied by application of learning to real-world situations. I look forward to another successful academic year. Please stay involved, and call on your Dean for any assistance you may need during this academic year. We are here to help and support you in your academic journey!

PROF. SIBA RAM KHARA

Administrators of Galgotias University

Advisor to Chancellor

Dean Planning & Chief Proctor

Dr. Avadhesh Kumar

Ms. Manisha Chaudhary

Dr. Arvind Kumar Jain

Ms. Shilpi Chandra

Dr. Nitin Gaur

Mr. Raghuvansh Mathur

Dean Student Welfare

Director HR

Director, Career Planning & Development Division (CPDD)

Registrar

Deans of Galgotias University

Prof. Atul Setya

Dr. Arvind Kumar Jain

Dr. Sadananda Prusty

Dr. Kiran Gardner

Dr. Sujaan Singh Negi

Prof. Ashia Qureshi

School of Architecture

School of Law

School of Basic & Applied Sciences

Dr. S. N. Satpathy School of Mechanical Engineering

School of Liberal Arts

School of Business

Dr. Pramod Kr. Sharma School of Medical and Allied Sciences

School of Nursing

Dr. Shailendra Kr. Tiwary School of Civil Engineering

Mr. KM Dixit

University Polytechnic

Dr. B. PriestlyShan

School of Electrical, Electronics & Communication Engineering

Deans of Galgotias University

Dr. M.T.M. Khan

Mr. P.K. Anand

School of Library & Information Science & University Librarian

Dr Onkar Nath Mehra School of Hospitality

School of Life Long Learning

Dr. Anamika Paul

School of Chemical Engineering

Dr. Chabi Gupta

School of Finance and Commerce

Dr. S Saravana Kumar Officiating Dean, School of Computing Science & Engineering

Dr. B.Balamurugan

School of Computer Science & Engineering

Dr. Bandana Pandey School of Media and Communication Studies

Dr. Satyendra Gupta

Principal, School of Education

Dr. Ganesh Gopal

School of Computer Science & Engineering

Dr.Jeevanandam

Head-Technical Training

CONTENTS CHAPTER 1: ACADEMIC INSTRUCTIONS.............................................................................. 04 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9

Rules for academic discipline................................................................................................................................ Slot-based time table ................................................................................................................................................. University working hours ....................................................................................................................................... Class environment ..................................................................................................................................................... Laboratory environment........................................................................................................................................... Course registration .................................................................................................................................................... Server-based attendance monitoring ................................................................................................................. Course web page ........................................................................................................................................................ Guidelines for change of programme /discipline .......................................................................................

06 07 09 09 09 10 10 10 10

CHAPTER 2: ATTENDANCE RULES ........................................................................................ 12 2.1 2.2 2.3 2.4 2.5

Minimum attendance for eligibility in examination ................................................................................ Relaxation of attendance criteria for extraordinary students ............................................................... Eligibility for appearing in examinations ....................................................................................................... Absence in any examination ................................................................................................................................ Absence in CAT due to death of a family member ..................................................................................

12 13 13 14 14

CHAPTER 3: ASSESSMENT/EVALUATION PROCEDURE ........................................................ 15 3.1 3.2 3.3 3.4 3.5 3.6

Assessment of laboratory based courses ......................................................................................................... Assessment of theory courses with embedded laboratory ..................................................................... Assessment of project/research-based subjects ........................................................................................... Grading system ........................................................................................................................................................... General guidelines for award of grades ........................................................................................................... Computation of SGPA and CGPA ......................................................................................................................

15 16 16 16 17 17

CHAPTER 4: PROMOTION .....................................................................................................19 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8

Course credit ................................................................................................................................................................ Re-evaluation ................................................................................................................................................................ Pass in a course/promotion to the next academic year .......................................................................... Audit courses ............................................................................................................................................................... Break in study .............................................................................................................................................................. Award of degree .......................................................................................................................................................... Supplementary examination ................................................................................................................................. Summer semester .......................................................................................................................................................

19 19 20 20 21 21 21 22

CHAPTER 5: MENTORING SYSTEM ...................................................................................... 23 5.1 Mentorâ&#x20AC;&#x2122;s responsibilities ......................................................................................................................................... 23 5.2 Statement of Ragging ................................................................................................................................................ 24 5.3 Guidelines to new students regarding ragging ............................................................................................ 24

CHAPTER 6: HOSTEL ............................................................................................................. 28 6.1 6.2 6.3 6.4 6.5 6.6 6.7 2|

Guidelines on hostel accommodation .............................................................................................................. Terms & conditions of hostel accommodation ........................................................................................... Eligibility conditions ................................................................................................................................................. Criteria for allotment of hostel accommodation to students ................................................................ Grievance redressal mechanism for students ............................................................................................... Leave procedures ........................................................................................................................................................ Wardern Name & contact no. ..............................................................................................................................

Contents

28 28 31 31 31 31 31

CHAPTER 7: LIBRARY ............................................................................................................ 32 7.1 7.2 7.3 7.4

Collection ....................................................................................................................................................................... Library rules and regulations ................................................................................................................................ Digital library .............................................................................................................................................................. Electronic databases & online journals ...........................................................................................................

32 33 34 34

CHAPTER 8: INTERNSHIP & PLACEMENT ............................................................................ 36 8.1 Industrial training/internship ............................................................................................................................... 36 8.2 Career planning & development ........................................................................................................................ 36

CHAPTER 9: FACILITIES & OPPORTUNITIES ........................................................................ 37 9.1 General facilities ......................................................................................................................................................... 37 9.1.1 Cafeteria ............................................................................................................................................................... 37 9.1.2 Photocopy and stationery ............................................................................................................................ 37 9.1.3 Medical facility ................................................................................................................................................ 37 9.1.4 Parking ................................................................................................................................................................. 37 9.2 Opportunities in School .......................................................................................................................................... 37 9.2.1 Resource provision for academic events .............................................................................................. 37 9.2.2 Availability of laboratory for extra experiments .............................................................................. 37 9.2.3 Extra guidance from faculty in open hour ......................................................................................... 38 9.2.4 Quality circle meeting .................................................................................................................................. 38 9.2.5 Resource and guidance for innovative project ideas ..................................................................... 38 9.2.6 Support for studentsâ&#x20AC;&#x2122; club activities ....................................................................................................... 38 9.2.7 Extra classes if required by students ...................................................................................................... 40 9.2.8 English proficiency program ..................................................................................................................... 40

CHAPTER 10: REGULATION ON MAINTENANCE OF DISCIPLINE AMONG STUDENTS ...... 41 10.0

Disciplinary Offences ............................................................................................................................................... 10.1 Penalties for Breach of Discipline ............................................................................................................ 10.2 Responsibility for Maintenance of Discipline .................................................................................... 10.3 Disciplinary Authorities and their Powers .......................................................................................... 10.4 University Disciplinary Committee ........................................................................................................ 10.5 Functions of the Disciplinary Committee ........................................................................................... 10.6 Appeals and Review ....................................................................................................................................... 10.7 Minor Offences, Procedures for Handling ........................................................................................... 10.8 Student Grievance Redressal Policy ....................................................................................................... 10.9 Residual Provisions .........................................................................................................................................

41 43 43 44 44 44 44 45 45 47

CHAPTER 11: SCHOOL ORGANISATION STRUCTURE ......................................................... 49 11.1 School organisation .................................................................................................................................................... 11.2 Dean ................................................................................................................................................................................. 11.3 Program chair ............................................................................................................................................................... 11.4 Division chair ............................................................................................................................................................... 11.5 Coordinators ................................................................................................................................................................. 11.6 Bonafides ......................................................................................................................................................................... 11.7 Attestations .................................................................................................................................................................... 11.8 Collection of syllabi ..................................................................................................................................................

49 50 51 51 51 51 51 51

Contents | 3

C hapter

ACADEMIC INSTRUCTIONS

Vision To be known globally for value-based education, research, creativity and innovation

Mission • Establish state-of-the-art facilities for world class education and research. • Collaborate with industry and society to align the curriculum, • Involve in societal outreach programs to identify concerns and provide sustainable ethical solutions. • Encourage life-long learning and team-based problem solving through an enabling environment.

Outcome Based Education (OBE) Outcome based education is student centered instruction that focuses on measuring student performance i.e. outcomes. Outcomes include knowledge skills and attitudes. OBE involves steps of definition of learning outcomes set target achievement, design of curriculum and syllabi, implement teaching – learning processes, specify assessment and evaluation schemes, derive attainment, review and take corrective actionsbased on attainment, put corrective actions back on to system and monitor continuous improvement.Students are advised to take benefit of this innovative and futuristic pedagogical approach.

Strategies for Success A) On-going Evaluation •

Students will be evaluated continuously, acquire marks for attendance and participation in the classroom; weekly assignments; minor and major projects field work; feedback from group members, industry clients and professors; and, CAT 1, 2 and final examinations. This system gives you many opportunities to prove (and improve) yourself for the duration of each semester.

•

In this demanding program, you will be assessed on your performance, professionalism, and work ethic, every day, both in and out of the classroom. Faculty members are looking for stars, and our corporate partners rely on professors for their recommendations. The more you put in to your education at Galgotias, the more you will get out of it, and the more successful your future will be.

B) Time Commitment Guidelines •

Success requires a real time commitment. Nightly homework and weekly projects mean you can no longer float through the University year and expect to make it all up during a final exam. As a guideline, students attend 100% of their lectures and dedicate another 45 hours weekly

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C) Use Your Time Wisely •

Students normally have six to eight class per day. These classes may be held anytime between 8:40am and 5:40pm. Having an afternoon class does not mean you can sleep until noon each day - students must get in the habit of scheduling their project and preparation work within free time slots during the regular working day of a business professional. This strategy will allow you to complete 80 per cent of your work during the day, and avoid leaving everything until the evening, when the mind is tired and less productive.

•

Students must also understand their responsibility to fellow group members - return trips to hometowns should be planned only on a very occasional, not weekly, basis. Parents must also respect that education is the priority during this program and that students will not be excused for family functions or travel that conflict with studies.

D) Course Outlines •

On the first day of each semester, every professor will provide students with a course outline for the course, which will be divided into each class over the semester. Course outlines are the most important resource for students to be successful In the program. They provide detailed information about what will be discussed during each class, which chapters or other material should be read prior to each class, assignment and project details and deadlines, and dates for mid-term and final exam periods.

E) Effective Use of a Diary/Daily Planner •

University strongly recommends that every student invest in a good daily planner - ideally, one that has one page for each day. Immediately upon receipt of each course outline, students should mark in every pre-reading and assignment for the duration of the semester. This strategy will form the basis of your daily study and project plans, and will allow you to come prepared to each class. When you have completed the reading about a topic in advance, you can be prepared about areas that you wish to discuss further with the professors during or after the related class.

F) Extra Assistance from Professors •

All University professors are required to be available to students for a minimum of one hour per week, per course, outside of class time, at no extra cost to students. This time is designed for students to discuss any topic or assignment about which they require further clarification. This service alleviates the need for parents to invest in any outside assistance (i.e. tutors/ tuitions), and university strongly recommends that all students take advantage of this extra assistance from their professors .

G) Paving the way for your success- School of life long learning •

The life long learning program is an added Foundation Program before your actual academic classes begin .The program will familiarize you outcome based methodology of learning, will hone your skills in communication, and will provide you with an excellent foundation for success in your chosen program. Skills you would need to tackle case studies, It will l also give you the chance to get to know your classmates and build your confidence.

Program fees • Fees for the next academic year is to be paid by the 7th of April every year.

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1.1 RULES FOR ACADEMIC DISCIPLINE 1. It is mandatory for students to attend all lectures, tutorials and practicals. Due to unavoidable circumstances including medical, if student’s attendance drops below 75%, the student is not eligible to appear in the 1st & 2nd Continuous Assessment Test (CAT) and the End Term Examination (ETE) and Practical Examinations. 2. Letter/ email shall be sent to the parent of any student remaining absent for more than one week without prior written permission of the Program Chair/Dean from the dean office. 3. Every student must compulsorily appear in all the tests complete all assignments, including tutorials and project work, etc. assigned by the teachers within the time period specified. Internal assessment marks strongly influence the final grades earned by the student. These are based on the student performance in assignments, quizzes, attendance and CAT examinations. This continuous preparation also helps the student to perform well in the ETE. 4. Evaluation of performance in tests, tutorials, assignments and project work as well as attendance record shall be made by the faculty for the purpose of award of internal assessment marks.

Such marks awarded by the faculty would be final and binding and no complaint in this regard shall be entertained. The total internal marks including CAT I, CAT II and Quizzes, Assignments or any other will be displayed by faculty one week prior to the End Term Examination.

5. Late entry into, and early departures from classrooms, laboratory, etc. are strictly prohibited. 6. All students must be inside the lecture halls/laboratories during lecture hours and lab sessions. Roaming in the corridors, the cafeteria or any other part of the campus during lectures/ tutorials/practicals is in serious violation of the academic code of conduct. Any student found doing so will be subjected to disciplinary proceedings of the Proctorial Board. 7. Students are not allowed to engage in sports/games or any other activity during lectures/ tutorials/practical. 8. Students are required to carry with them their I-cards at all times and should produce these to the designated authority when demanded. 9. Mobile phones or any other personal electronic gadgets must be switched off during any kind of classroom laboratory, curricular, co-curricular activities. 10. Eatables, tea, coffee, soft drinks or any such items cannot be consumed during academic engagements and in academic spaces, including classrooms, labs, library, corridors, staircases etc. 11. All the applications of students shall be signed by the faculty mentoring before giving to Program chair/Dean 12. Students applications must be signed by PC/Dean before submitting to Registrar/ CoE/ Proctor/ Pro VC/ VC 13. Students’ applications shall give by Dean’s office and not to be carried around by the student.

GENERAL BEHAVIOUR 1. Students are expected to wish/greet all the officials of the University with due respect. 2. Students should be courteous and polite in dealing with their peers, staff and employees.

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3. Students should maintain silence and/or speak in a soft voice in and around the classrooms, library, laboratories, and offices of the Deans, program chairs, senior officials, faculty rooms and corridors of academic buildings. It must be noted that shouting, talking in loud voice or in chorus, using indecent, abusive and discourteous language anywhere within the institution premises are considered serious acts of indiscipline and shall be punished as per the recommendation of Proctorial Board. 4. Students should not issue any public or press statement, send letters to editors, government, public servants or notaries without prior permission and approval of the Dean in writing. 5. Students should keep the status, dignity, prestige and reputation of the University, high and not engage in anything that might directly or indirectly undermine the standing of the institution. 6. Students must adhere to the prescribed dress code befitting the dignity of a technical/ professional student at all times within the campus. 7. Ragging of a fresher or any other fellow students is a serious act of indiscipline and is in violation at the orders of the Hon’ble Supreme Court of India. A student found involved in any form of ragging, verbal or physical, inside or outside the institutional campus, hostels, or buses shall be treated as per the anti-ragging rules of the University. 8. Students must not be involved in quarreling or fighting or any indecent verbal or physical activity among themselves, or with staff and faculty or visitors. Direct or indirect involvement in any such activity will be considered as serious breach of discipline and strict disciplinary action will be taken against the students that engage in such activities. 9. Students are not allowed to squat on the boundary walls on the higher floors (first floor and up) of any building.

1.2 SLOT BASED TIME TABLE

On every working day, there are ten periods each of 50 minutes duration called an instructional hour. In each week, there are 50 instructional hours, which are represented by special letters, each associated with one or more instructional hours. For example, ‘A1’ represents three instruction hours in a week as shown in the table and it constitutes a three hour slot to teach a course which requires three instructional hours. Similarly, B1, C1, F1, A2, B2, C2, E2, F2. all are three instruction hour slots; there are ten single slots each with one instruction hour in the time table, namely D11, D12, D13, D21, D22, D23, TU1, TU2, TU3, TU4, TU5, and TU6. One or more single slots can be used in conjunction with three instructional hours. The duration of lunch time is 50 minutes, and these hours are designated by ES1 to ES5, respectively.

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SAT

FRI

THU

WED

TUE

MON

SUN

L57

TU13

L58

L59

TU14

L60

L61

TU15

L62

L63

Theory

Lab

Theory

Lab

Theory

Lab

Theory

Lab

Theory

Lab

Theory

Lab

Theory

Lab

Theory Hours

8:30am 09:20am

L49

L41

L17

L13

D12

9:20am 10:10am

L50

L42

L18

L14

L10

10:10am 11.00am

L51

TU8

L43

TU7

L19

L15

L11

TU2

TU1

11.00am 11.50pm

L52

TU9

L44

L20

D13

L16

L12

D11

TU3

11:50pm 12:40pm

L70

TU12/ES7

L69

J1/ES6

L68

H1/ES5

L67

F2/ES4

L66

F1/ES3

L65

I1/ES2

L64

I2/ES1

12.40pm01.30pm Lunch

L53

L45

L37

L33

D21

L29

L25

L21

01.30pm 02.20pm

L54

L46

L38

L34

L30

L26

L22

L55

TU11

L47

TU10

L39

L35

L31

L27

TU5

L23

TU4

L56

L48

L40

D23

L36

L32

D21

L28

TU6

L24

02:20pm 03:10pm 4:00pm 03:10pm 04:00pm 4:50pm

TIME TABLE (Revised on 02/08/2018) Slot for Fall (Odd) Term (2018-19)

TU17

TU16

4:50pm 5:40pm

Common to both groups School-group-II

School-group-I

1.3 UNIVERSITY WORKING HOURS

The classes commence at 08:30 AM. Students are expected to be in the classroom 08:25 AM. The lunch hour is from 12:40 PM. to 01:30 PM. The last class ends at 05:40 PM. Lunch time may be changed, in case a class is engaged during regular lunch time.

1.4 CLASS ENVIRONMENT

The University is a community of learners. Students, as well as faculty, have a responsibility for creating and maintaining an environment that supports effective learning. In order for faculty members to provide and for students to receive effective instructions in classrooms, laboratories, the University expects students to conduct themselves in an orderly and cooperative manner by following instructions given by the instructors.

1.5 LABORATORY ENVIRONMENT

A conducive learning environment in the laboratory is essential and the students are advised to follow the following guidelines: 1. Listen carefully to the faculty at all times, as the students may be working with dangerous materials or equipment. Accidents resulting in injuries can occur if directions are not strictly followed. 2. Eating, drinking or chewing gum while experiments are underway are strictly forbidden. 3. Students should conduct themselves in a responsible and cautious manner at all times. At, no time should anyone in the lab engage in behaviour such as pushing, running, jumping or other risky behaviour. 4. No loose clothing should be worn in the laboratory as these will be difficult to manage and these may come into contact with flames or chemicals. Full sleeves should be rolled up, and hair tied back. Lab coats must be worn at all times in the laboratory. 5. Students should familiarise themselves with the location of the safety equipment which may be available, including the fire extinguisher and the eyewash station. They should also be aware of the location of the emergency exit. 6. In the event of an evacuation follow the instructions given. In the absence of instructions, follow the evacuation process. 7. All books and belongings must be left at the desk, away from the lab station. Only the materials required to complete and record the experiment instructions, (e.g. pencils or graph paper, etc.) should be brought into the laboratory. 8. All equipments should be handled carefully to prevent breakage or damage and harm to self. 9. Students should clean their lab stations before departing. 10. Students should report any accident, no matter how small or big, to the faculty without any delay. 11. Any willful damage caused to equipment in the laboratory will result in disciplinary action against the students at fault.

Chapter-1 | 9

1.6 COURSE REGISTRATION

It is mandatory for all students to register themselves every semester for the courses they have been advised to enroll by the School through a Course Registration process. The Course Registration days are announced in advance by the University to enable easy and systematic registration. The faculty mentors should be consulted for advice and counseling by the students. Students having any outstanding dues to the University or any other dues shall not be permitted to register for classes.

If a student fails to register for any course(s) during any semester, his/her admission to the University will be subject to cancellation. In order to restore the active admission status, the student will then have to take necessary approval from the Program Chair, who will recommend the same to the Dean of the School, who will be the deciding authority. A readmission fee will be applicable for continuation of the course work.

Students who have not registered at the beginning of the semester shall not be permitted to appear in the CAT1, CAT2, internal evaluation or end term examination. Further such students shall not be permitted to fill debarred /back paper forms and will hence be required to repeat the year

1.7 SERVER-BASED ATTENDANCE MONITORING

Each student’s attendance is uploaded on the server by the faculty. Students and parents can see the attendance of the student through the internet. Students can monitor their attendance and if there is a discrepancy it should be brought to the attention of the faculty and the mentor. Serverbased attendance system facilitates students to see the current percentage of attendance for each subject.

The parents are requested to keep a track of their ward’s attendance on websim account. The faculty shall take the approval of the School Dean and if necessary implement the same.

Students who have not registered at the beginning of the semester shall not be permitted to appear in the CAT1,CAT2, internal evaluation or end term examination. Further such students shall not be permitted to fill debarred /back paper forms and will hence br required to repeat the year

1.8 COURSE WEB PAGE

There is a course web page for each course registered in a semester. Students can find the lecture schedule with topic of each lecture on the website. Students will also find the syllabus and lecture materials, web addresses of other sites for materials, etc. A student may download the course material for each course.

1.9 GUIDELINES FOR CHANGE OF PROGRAMME /DISCIPLINE

Only Change of Discipline within the same Programme or change from Integrated Programme to regular or vice versa is permissible

The student, who approaches the Dean’s office, should be asked to submit the application on the prescribed format available with the dean.

10 |

Chapter-1

Application for change of Programme/Discipline should be categorized in two categories: a) Change of Discipline within the same Programme e.g. Change of discipline from B. Tech. CSE to B. Tech. CE (only in 1st Year) b) Change from Integrated B. Tech. +M.Tech. or Integrated B. Tech. +MBA to B. Tech. or vice versa.

Steps for submitting application:-

For Category A

Applications for Change of Discipline within the same Programme will be available in the respective Dean’s Office after declaration of 1st year results.

The respective Deans of School will prepare a list of students who have applied for Change of Discipline on the basis of CGPA, for those who have passed without any back paper / debarred papers. After change of branch the number of students in the branch(es) shall neither increase over the approved intake nor will it decrease below 75% of intake approved. Applications along with the merit list shall be forwarded to the registrar’s office within a week of the declaration of results.

For category B

Applications for Change from Integrated B. Tech + M. Tech or Integrated B. Tech. + MBA to B. Tech. or BBA+MBA or vice versa will be available in the respective Dean’s Office only for 7 working days after the date of orientation.

There shall be no opportunity for a change of discipline mid-way during the programme.

No application after the above dates shall be entertained.

Students should continue to attend the classes in the existing programme, till the change of programme is approved by the competent authority.

Students should be informed that change will be allowed on merit basis if the seats are available, eligibility conditions are fulfilled by them and the provisions of Rules & Regulations permit the change.

Chapter-1 | 11

C hapter

AT TENDANCE RULES

2.1 MINIMUM ATTENDANCE FOR ELIGIBILITY IN EXAMINATIONS

In several academic studies a strong correlation between attendance in classes and the performance of the students has been found. Therefore, students are expected to maintain full attendance in all courses. However, students may involuntarily have to miss classes due to illness or some family emergency; students are permitted to maintain a minimum attendance of 75% without producing any proof or reason for the absence. In case of medical exigencies, the student/parent should inform the Dean immediately, telephonically or by email. Within a week, starting from the day of absence, the proof of medical exigency must be submitted to the Dean’s office.

Unauthorised absence will be considered as part of the discretionary 25% for fulfilling the minimum 75% attendance requirement for appearing in the examination.

Students nominated/sponsored by the University to represent in various forums like seminars/ conferences/workshops/competitions or taking part in co-curricular/extra-curricular events will be given ‘On Duty (OD)’ credit provided the student applies in writing for such a leave in advance and obtains sanction from the program chair of his/her School for academic related requests; or from the Dean student welfare/Dean student affairs for co-curricular/extra-curricular related requests. For participation in the University’s placement process the names of students will be forwarded by the placement cell in-charge to the respective School Deans. Subsequently the Deans will grant OD.

The Dean’s office will incorporate OD leaves and medical leaves and any type of leave in the calculation of 75% attendance. No students shall be permitted to appear the examination in case his/her attendance falls below 75% attendance. Hall tickets for examination shall be issued through websim only. ATTENDANCE ELIGIBILITY CRITERIA FOR CAT – I

CAT – II

ETE/YEE (Theory & Lab separately)

12 |

Chapter-2

PERIOD OF CALCULATION OF ABSENCE

MINIMUM PERCENTAGE OF ATTENDANCE REQUIRED

From 1st Instructional day to 2 days before the start of CAT-I exams

75%

From 2 days before CAT- I to 2 days before the start of CAT-II exams

75%

From 1st Instructional day to the Last Instructional Day

75%

In case of attendance falling marginally below 75% due to reasons listed below, the School Dean may bring such cases, along with valid and adequate evidence, to the notice of the Examination Committee headed by the Vice Chancellor for relaxation from the 75% condition stated above. The Examination Committee may relax the attendance in the following circumstances: 1. Calamity in family. (Immediate family i.e. Parents & siblings) 2. Hospitalisation due to prolonged in-patient treatment. 3. Serious accident met by the student. 4. Other serious unavoidable circumstance(s).

List of students who are debarred from writing the exams in each course will be displayed through the universityâ&#x20AC;&#x2122;s ERP, one day before the commencement of CAT and in case of ETE on the next day following the last instructional day.

2.2 RELAXATION OF ATTENDANCE CRITERIA FOR EXTRA-ORDINARY STUDENTS

To encourage students to attend seminars, conferences, workshops, training programs, short duration courses offered by specialized institutions, etc. who otherwise shy off availing such benefits due to loss of attendance in various courses, students having a CGPA of 9.00 and above (CGPA > 9.00) and with no current backlog courses are exempted from the minimum attendance requirements. However such students will be required to attend at least 65% of the classes and maintain 85% in Laboratory courses. These students are expected to continue to attend all the classes without absence and are expected to not skip classes without a good reason. If such studentâ&#x20AC;&#x2122;s CGPA falls below 9.00, they automatically are subjected to the minimum attendance requirements. The CGPA of a student as on the first instructional day of the semester concerned will be considered for this exemption. Any change in CGPA, increase/decrease, during the course of the semester due to paper revaluation, etc. will not be considered for adding/removing a student from the exempt list and the effect of change in CGPA will be considered for the subsequent semester only. Based on the above criteria, the list of students exempted will be notified by the COE at the beginning of Odd/Even Semester. This provision is applicable from the 3rd semester onwards and does not apply during the first and second semester students.

2.3 ELIGIBILITY FOR APPEARING IN EXAMINATIONS

Only students who have registred at the beginning of the term and have fulfilled the attendance criteria shall be permitted to appear for examination ( CAT1, CAT2 and ETE)

All students who have registered for a particular course are eligible to write the ETE for that course unless found to be ineligible due to one or more of the following reasons: 1. Student has not registered at the start f the semester in case the aggregate attendance of the student is less than 50% he/she will not be permitted to fill the debarred forms or appear in the summer semester and will then be required to repeat the year.The list of students whose aggregate attendance is below 50% will be displayed on ERP.The examination of any student with less than 50% aggregate attendance whose fraudulently attempts to fill backpaper/ debarred forms, his/her examination is liable to be cancelled. Also any attempt to fill the backpaper exam forms (only for failed and absent cases) instead of debarred forms(for case of attendance below 75%) shall be deemed to be academic dishonesty and the registration of the student liable to be cancelled.

Chapter-2 | 13

2. Shortfall of attendance 3. Act of indiscipline 4. Withdrawal from a programme

If a student is notified that he/she is debarred from an examination, it is the studentâ&#x20AC;&#x2122;s responsibility to resolve the issue before he/she is allowed to write the CAT/ETE for that course.

2.4 ABSENCE IN AN EXAMINATION

If a student fails to take any Quiz (due to ill-health or any valid reason), no second chance will be given and zero marks will be awarded for that quiz. In cases of authorized absence, the instructor may provide an opportunity to the student to reappear in quizzes or assignments or any other internal assessment criteria.

If a student fails to write any CAT exam, the student will lose the 15% weightage given to the CAT exam. No make-up CAT will be conducted and will automatically be awarded a zero for that CAT examination. The student will be awarded AB (Absent) grade in the course he/she failed to write the ETE examination.

2.5 ABSENCE IN CAT DUE TO DEATH OF A FAMILY MEMBER

If a student misses a CAT due to the death of an immediate family member the student can apply to the Dean of the School, in prescribed form with adequate evidence. This application is to be submitted within seven working days after the CAT examination. The re-examination committee constituted by the Vice Chancellor may hear the case and, if the committee deems fit, then appropriate action will be recommended.

14 |

Chapter-2

C hapter

ASSESSMENT / EVALUATION PROCEDURE

The assessment in each theory course consists of two Continuous Assessment Tests (CAT-I and CATII), in-class quizzes, and assignments, term paper, project, seminar etc. and the End Term Examination (ETE) in each semester. The distribution of weightage for each assessment step is listed below. The distribution of internal marks in the table below is only a guideline. Instructors at their discretion may apportion some marks for attendance beyond 75%. In such cases, the marks shown for quizzes and assignments will accordingly be adjusted. It is compulsory for students to appear for CAT examinations. In addition, the student should get 40% in the internal assessment (if the internal component has a weightage of 50 marks the student should get 20 to be eligible to appear in the end term examination. Students are required to pass separately in both end term component of examinations and internal component. The student should get 40% marks in each component i.e. internal and external.

EVALUATION FOR THEORY COURSES Type of Evaluation

Max. Marks for which the Exam is Conducted

Marks in previous Column are Converted To

CAT - I

50 marks

15 marks

CAT -II

50 marks

15 marks

3 Quizzes

Each quiz will be conducted for a minimum of 10 marks

Assignment

In the form of a report, seminar, presentation, quiz, experiment, GD, etc. as defined in the course syllabus/course plan

20 marks (5 marks from each quiz)

ETE (Theory without

100 marks

50 marks

a lab component) Total

100 marks

Note: For some programs the evaluation pattern will differ. Students are instructed to follow the school manuals.

3.1 ASSESSMENT OF LABORATORY BASED COURSES

The continuous assessments in laboratory courses will be based on supervision of the studentsâ&#x20AC;&#x2122; work, their performance in viva-voce examinations and the quality of their work. The ETE for the laboratory courses shall be conducted internally by the respective departments in consultation with the controller of examinations and at least one external examiner/expert shall be part of the lab evaluation/viva-voce panel.

Chapter-3 | 15

Component of evaluation

Internal/external

Midterm lab examination Internal lab test

Marks 20

Internal

Internal viva

Lab experiment

Lab Report

External

Viva by external expert

20 10 Total: 100

* Some Schools have a different evaluation scheme which the School Deans shall notify to the students separately

3.2 ASSESSMENT OF THEORY COURSES WITH EMBEDDED LABORATORY

The relative weight given to the practical portion of the course will be proportional to the credits assigned to the practical. For example, a four credit course with three credits assigned to lectures and tutorials and one to practical (or laboratory) will have 25% of marks associated with practical and 75% with theory.

The assessment for the theory portion will be conducted in accordance with the guidelines for theory papers and the practical will be assessed in accordance with the laboratory based subjects.

3.3 ASSESSMENT OF PROJECT/RESEARCH-BASED SUBJECTS

All project or research-based subjects must have a defined time-limit for completion. The specific time limits for completion and schedule for monitoring and evaluation of performance of students will be announced by the School each term and it shall be strictly followed. The final project report will be evaluated by a panel of examiners consisting of an external expert and an internal examiner. The format of the student’s project report is prescribed by the Programme and approved by the Board of Studies and the Academic Council.

Students may undertake their projects along with the regular courses specified in their curriculum. Students conducting their projects abroad can participate in project reviews through Skype video conferencing.

3.4 GRADING SYSTEM / PASSING CRITERIA

A student is declared to have passed in a course (theory/lab embedded), only if he/she meets the following two conditions:

• Should have secured 40% of internal marks in the internal evaluation component (i.e CAT1+CAT2+Internal Assessment)

• Should have secured a minimum of 20 marks out of 50 in the ETE, and

• Should have secured a minimum of 40 marks out of 100 in aggregate (CAT-I + CAT-II + Quizzes + Assignments + ETE)

The level of student performance, as the aggregate of continuous evaluation and end term examination shall be reflected by letter grades on a ten point scale according to the scheme described below and summarised below:

16 |

Chapter-3

S. No.

LETTER GRADE

GRADE POINT

O (Outstanding)

A+ (Excellent)

A (Very Good)

B+ (Good)

B (Above Average)

C (Average)

P (Pass)

F (Fail)

Ab (Absent)

DE (Debarred)

WH (withheld due to act of indiscipline)

A student is declared to have passed/cleared a course, if he/she has earned any one of the following grades: ‘O, A+, A, B+, B, C, P’. However, a student has to meet the prescribed criteria for promotion to next academic year. Students are advised to read the “criteria for promotion”.

3.5 GENERAL GUIDELINES FOR AWARD OF GRADES

Evaluation of the different components of subjects for each student must be initially done in numerical marks. The marks of different components viz., internal continuous assessment of course work, practical etc. and ETE shall be assigned relative weight age as described earlier. The total marks obtained shall be out of 100 and the same can be converted into grades using a 10 point scale. A normal class with a range of scores graded by a conventional method should produce a fairly normal distribution of grades. The following process will be used to choose whether absolute or relative grading system should be used. 1. Grading will be done on the raw score awarded by the evaluator in internal continuous assessment as well as in the end term examination. 2. Relative grading is applied to all theory subjects having a class of 30 or more students. For subjects having enrollments of less than 30, or for those with no theory/tutorials but only labs, or for courses like seminar/mini-project, major-project absolute grading method will be adopted. Relative grading will be adopted in lab-embedded courses.

3.6 COMPUTATION OF SGPA AND CGPA

The UGC recommends the following procedure to compute the Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA): 1. The SGPA is the ratio of sum of the product of the number of credits with the grade points scored by a student in all the courses taken by a student and the sum of the number of credits of all the courses undergone by a student, i.e.,

SGPA (Si) = Σ(Ci x Gi) ΣCi

Chapter-3 | 17

Where Ci is the number of credits of the ith course and Gi is the grade point scored by the student in the ith course. 2. CGPA is the weighted average of grade points obtained by a student in all semester/year i.e., CGPA = Σ(Ci x Gi) Σ(Ci)

Where Ci = Number of credits of ith course.

Gi = Grade point earned by student

3. The SGPA and CGPA shall be rounded off to 2 decimal points and reported in the transcripts. ILLUSTRATION OF COMPUTATION OF SGPA AND CGPA

Computation of SGPA and CGPA

Illustration for SGPA COURSE

CREDITS

GRADE LETTER

GRADE POINT

CREDIT POINT (Credit x Grade)

Course 1

3 x 8 = 24

Course 2

B+

4 x 7 = 28

Course 3

3 x 6 = 18

Course 4

3 x 10 = 30

Course 5

3 x 5 = 15

Course 6

4 x 6 = 24

139

Thus, SGPA = 139/20 = 6.95

Illustration for CGPA SEMESTER 1

SEMESTER 2

SEMESTER 3

SEMESTER 4

SEMESTER 5

SEMESTER 6

Credit : 20

Credit : 22

Credit : 25

Credit : 26

Credit : 25

SGPA:6.9

SGPA:7.8

SGPA:5.6

SGPA:6.0

SGPA:6.3

SGPA:8.0

Thus, CGPA = 20 x 6.9 + 22 x 7.8 + 25 x 5.6 + 26 x 6.0 + 26 x 6.3 + 25 x 8.0 = 6.73

144 Transcript (Format): Based on the above recommendations on letter grades, grade points and SGPA and CGPA, the COE (Controller of Examinations)may issue the transcript for each semester and a consolidated transcript indicating the performance in all semesters. However, approximate equivalence between CGPA and percentage of marks can be assessed by simple mathematical calculation i.e CGPA multiplied by 100.

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Chapter-3

C hapter

PROMOTION

4.1 COURSE CREDIT

One Course Credit shall consist of a minimum of 15 contact hours offered during a semester. Each course carries a fixed number of credits C, delivered as Lecture (L), Tutorial (T) or Practical (P) and indicated as its LTPC. The number of instructional units delivered each week forms the basis of LTPC of a Course. Example:

An LTPC of 2-1-2-4 means 2 contact hours based on classroom lecture, one contact hour of tutorial and two contact hours in laboratory all delivered within a calendar week.

4.2 RE-EVALUATION

Students desirous of seeing their ETE answer scripts have to apply to the COE for the same within the timeframe as declared by the COE by paying the prescribed fee. Student applications must be forwarded by the Program Chair/Dean of the School and then re-evaluation fees are to be paid. The application along with the attached fee receipt will be submitted to the office of the COE. There is no provision for re-evaluation in case of Lab/Practical exams, student project, dissertation, viva-voce exam or seminar/design/mini-project courses. The final grades awarded to each course shall be announced by the COE and the same will be made available to students through the website/notice boards.

The minimum period required for completion of a program shall be as follows: PROGRAM B.Tech./B.Pharm./B.Sc. (Nursing)

NORMAL DURATION

MAXIMUM PERMISSIBLE DURATION

4 years

6 years

Bachelor of Physiotherapy

4.5 years

7 years

B.Arch./BA., LLB/BBA, LLB

5 years

7 years

MCA/BBA/BMS/B.Com/BCA/BA/B.Sc. (CVT)/B.Sc.(MLT)/B.OPT/B.Sc. (Forensic Science)/BA (Journalism & Mass Comm.)/LLB/B.Sc. Hotel Management

3 years

5 years

M.Tech./MBA/MA/M.Sc./B.Ed./MA Journalism & Mass Comm./M.Ed./MA Education

2 years

3 years

LLM

1 year

2 year

Chapter-4 | 19

4.3 PASS IN A COURSE/PROMOTION TO THE NEXT ACADEMIC YEAR 1. A student shall be eligible for provisional promotion to the next academic year of study provided he/she has earned a total of 60% or more credits after rounding-off to the next higher integer on the basis of the results of a particular academic year. In addition, he/she earns an CGPA of 5.0 or more over the entire academic year. A student failing to satisfy this requirement shall have to repeat the entire academic year including the courses in which, he/ she has earned full credit. 2. A student shall not be promoted to the third academic year of the program if he/she has not earned full credits of all the courses of first academic year, and, in addition satisfied the requirements listed under 1 above. 3. A student shall not be promoted to the fourth academic year of the program if he/she has not earned full credits of all the courses of second academic year, and, in addition, satisfied the requirements listed under 1 above. 4. Maximum duration in which a student must complete a program shall be n+2 in case of programs of the duration of 3 years or more and n+1 for programs of the duration of less than 3 years.

4.4 AUDIT COURSES

A student wanting exposure to topics in a specific course not listed in his/her program curriculum, and without undergoing the process of getting a grade, may be permitted to register for a course as an audit course. The following conditions will apply for the registration to an audit course. 1. A student can register for a maximum of two audit courses during his/her entire program. Such courses should be indicated as â&#x20AC;&#x2DC;auditâ&#x20AC;&#x2122; during the time of registration itself. Late registration is not permitted for an audit course. 2. A student is permitted to register for an audit course only if his/her CGPA is equal to or more than 8.0 at the time of registration. 3. The student must maintain the minimum attendance criteria. 4. Courses currently offered for credit to other students are the only courses which can be opted for as an audit course. 5. A course appearing as a University Core (UC) / Program Core (PC) course in the curriculum of a student cannot be audited (i.e. audit course cannot be converted to a credit course). However, if a student has already met the Program Electives (PE) credit requirements as stipulated in the curriculum, then, a PE course listed in the curriculum and not taken by the student for credit can be audited. 6. Since an audit course has no grade points assigned, it will not be counted for the purpose of CGPA calculations. 7. A student is permitted to register for a masterâ&#x20AC;&#x2122;s level course as an audit course only if his/her CGPA is equal to or more than 8.0 at the time of registration. The student must obtain the approval of the program chair offering that course on the advice from the faculty adviser. The faculty advisor will recommend to the program chair who will take the approval of the Dean of the School offering the audit course. 8. There is no extra fee for taking audit courses. 9. A certificate will be issued on fulfilling the pass criteria for the audit course.

20 |

Chapter-4

4.5 BREAK IN STUDY

A candidate may be permitted by the Dean to temporarily take a break from the study for a maximum period of one year for valid reasons such as accident or hospitalization due to prolonged ill health, and the same may be intimated to the Controller of Examination and the Registrar. In such cases the time limit for program completion will be extended by the period of break of study.

However, if any student is debarred / suspended for shortage of attendance or acts of indiscipline for one or more term(s), it shall not be considered as break of study. Moreover, such an option can be availed only once for the entire program duration.

If a student drops a year after commencement of the academic year, the fees paid will not be refunded and/or adjusted in the subsequent term. If the student drops the semester prior to the commencement of the semester, he/she has to pay a year continuation fee prescribed from time to time and the balance fees paid will be adjusted in the subsequent year.

4.6 AWARD OF DEGREE

After successful completion of the course and credit requirements as specified in the program curriculum and upon meeting the minimum credit requirements, a provisional certificate indicating completion of the degree will be issued to eligible students. The degree will be conferred on the student subsequently during convocation. The relevant branch, and specialisation, if any, in the engineering or any other discipline in which the student has graduated along with minor/ honours if earned by the student will be indicated in his/her grade card and degree. Example: ‘Bachelor of Technology in Civil Engineering’, or ‘Bachelor of Technology in Electrical Engineering with Specialisation in Micro-electronics’ or ‘Bachelor of Technology in Mechanical Engineering with Honours’. The Degree/ Grade card of any student who has disciplinary action pending against them shall not be issued.

4.7 SUPPLEMENTARY EXAMINATION

The examination in which a student is permitted to appear in failed course(s) is called supplementary examination. The schedule of supplementary examination is declared by the office of Controller of Examinations. A student must register for the course(s) he/she wishes to appear. For course registration, a student must fill the supplementary examination form online which is to be approved by respective program chair. For each course, a student has to pay a prescribed examination fees. Hard copy thereof along with fee receipt is to be submitted in the office of the Controller of Examinations.

Supplementary examination is conducted by the COE. A student can appear in a maximum of four courses in one supplementary examination. Supplementary examination is conducted to evaluate both theory and laboratory courses. The internal marks for both theory and laboratory are not evaluated through supplementary examinations rather these marks-components remain the same as earned by a student during the regular term.

However in case the student has absented/failed in the internal component, he/she has the option of attending the summer term on payment of the same fees as for debarred courses. In this case the internal marks obtained in regular semester shall be deemed to be null & void, hence both internal & external marks shall be evaluated afresh during the summer term.

Chapter-4 | 21

4.8 SUMMER SEMESTER FOR DEBARRED COURSES

A student has to attend summer term for the course(s) in which he/she is debarred due to shortfall of attendance in his/her regular semester. Summer term is conducted during the summer vacation. An academic calendar is published for the summer term which is conducted like a regular term. A student has to apply in a prescribed form to register for the course(s). The student is required to pay the prescribed fees for each course. A student who had attendance below 50% in regular term is not permitted to do summer courses and has to repeat the year. A student has to attain 75% attendance in summer classes to be able to appear in summer ETE. Both internal and theory marks will be evaluated afresh during summer term. 1. Students can register for maximum of 4 theory courses in which he/she is debarred. In addition the student can appear for two laboratory courses in which he/she debarred.

22 |

Chapter-4

C hapter

MENTORING SYSTEM/ ANTI RAGGING COMMITTEES/ INTERNAL COMPLAINTS COMMITTEE FOR PREVENTION OF SEXUAL HARASSMENT

5.1 MENTORâ&#x20AC;&#x2122;S RESPONSIBILITIES

The University monitors the progress of the students at a closer level through the Mentorship Scheme. Under this scheme about 20-25 students are assigned to a faculty member who maintains a record of the academic progress of the students, has close interaction with the students and provides guidance and counseling. The mentor can call for a meeting of the students during assigned hours or at the convenience of both faculty and students. He/She can have meetings with the parents if needed. The details of each student, guidance and counseling provided by the mentor from time to time and a record of academic progress of the student is maintained in a mentor diary.

The nature of guidance and counseling provided by a mentor may be as follows: 1. A mentor acts as a local guardian to the group of students assigned to him/her. He/She meets the team once a fortnight on a pre-fixed day to guide, counsel and sort out various problems faced by the students. In case of an emergency, a student is free to meet the mentor and seek help. 2. The mentor constantly monitors the performance of students in class tests, tutorials, assignments, etc. He/she also identifies slow learners and refers them to suitable faculty members for improvement of their performance and the same is also notified to the Dean. 3. In case the student does not respond to the mentor and continues with poor academic performance and remains irregular, the mentor calls the parents of the student concerned and ascertains how to mend the studentâ&#x20AC;&#x2122;s conduct and performance. In this way, the mentoring system counsels the families of the students as well. 4. Additionally, the mentor monitors and records the attendance of the students in lectures, tutorials and practicals and reports the same to the program chair/Dean for further necessary action, on a monthly basis. The names of students falling short of the stipulated attendance are brought to the notice of the authority concerned for further action by the mentor. 5. The mentor is responsible for enforcing discipline, good behavior, good conduct and performance of the group of students assigned to him/her. 6. The mentor provides information concerning career opportunities and availability of educational/instructional resources.

Chapter-5 | 23

5.2 STATEMENT OF RAGGING

“Ragging is a reprehensible act which does no good to anyone and no act of ragging shall be tolerated and any act of ragging shall not go unnoticed and unpunished.”

As per the Hon’ble Supreme Court of India’s ruling on Writ Petition Civil No. 656 of 1998, ragging in any form is strictly prohibited.

Taking into account the above facts and practices prevailing in different institutions, the Disciplinary Committee has adopted the most stringent measures against any student involved in ragging. The immediate disciplinary action to be taken against a student involved in ragging are: 1. Expulsion from the University 2. Rustication 3. Financial penalty to be decided by the Disciplinary Committee 4. Cancellation of the result of the guilty student forcing him/her to repeat the whole year

In case of failure in identification of any particular student involved in ragging, the entire group present on the spot is liable to be punished severely as mentioned above.

The following committees/ cells have been constituted to enable students to seek help and bring to the notice of the management any complaint regarding ragging. yy Counseling and guidance cell. yy Anti ragging committee/Squad. yy Anti ragging monitoring cell.

5.3 GUIDELINES TO NEW STUDENTS REGARDING RAGGING

All new students are advised to follow the following guidelines in case of any incident of ragging: 1. To always keep the phone numbers of the members of the anti-ragging cell of the University. 2. To immediately report the incident verbally and in writing to the Dean/Proctor’s Office. 3. New students are informed that forcing someone to sing and dance is also considered as an act of ragging.

Galgotias Universty Anti Ragging Committee (Acadamic Year 2018-19) No

Room Designation No.

Name

Mobile No

Designation

Email Ids

Mr. B. N. Singh

9454417564

District Magistrate GauthamBudh Nagar

dmgbn@nic.in

District Magistrate

Mr. P.K. Upadhyay

9410417523

DIOS, Gautham Budh Nagar

diosgbn@gmail.com

DIOS

24 |

Chapter-5

Prof. A.K. Jain

8588895415

Dean, Student Welfare

arvind.jain@galgotiasuniversity.edu.in dsw@galgotiasuniversity.edu.in

A018

Chairman

Prof. Avadhesh Kumar

9810680041

Chief Proctor

avadheshkumar@galgotiasuniversity.edu.in

A307

Member

Prof. Susmita Majumdar 9711678039

Associate Dean, Student Welfare

susmita.majumdar@galgotiasuniversity.edu.in

A013

Member

Prof. S.N. Satapathy

9313813888

Dean Some

satya.narayan@galgotiasuniversity.edu.in

B310

Member

Prof. Balamurugan

9894955350

Associate Dean, SCSE

bbalamurugan@galgotiasuniversity.edu.in

C329

Member

Mr. V. K. Luthra

9711110618

Director (Admin)

vk.luthra@galgotiasuniversity.edu.in

A322

Member

Prof. Sibaram Khara

9871071696

PVC & Dean , SEECE

sibaram.khara@galgotiasuniversity.edu.in

A313

Member

10 Prof. Sailendra Tiwary

8923483564

Dean, GSCE

shailendra.tiwary@galgotiasuniversity.edu.in

B317

Member

11 Dr. Satyendra Gupta

9899696608

Dean, SOE

satyendra.gupta@galgotiasuniversity.edu.in

A017

Member

12 Prof. Atul Setya

8090615551

Dean, SOA

atul.setya@galgotiasuniversity.edu.in

C203

Member

13 Prof. P. K. Sharma

9415187002

Dean ,SMAS

Dean.sma@galgotiasuniversity.edu.in

B309

Member

14 Prof.Pawan K.Nain

9013562611

Prof. SOME

pawan.nain@galgotiasuniversity.edu.in

B311

Member

15 Prof. Kiran Gardner

9898715106

Dean SOL

kiran.gardner@galgotiasuniversity.edu.in

A509

Member

16 Prof Anamika Paul

9891011790

Prof. SOCE

anamika.paul@galgotiasuniversity.edu.in

B316

Member

17 Prof. Prashant Agarwal

8375887095

Prof. SBAS

prashant.agrawal@galgotiasuniversity.edu.in

A121

Member

16 Prof. Ashia Quereshi.

9818976661

Dean, SON

dean.son@galgotiasuniversity.edu.in

A217

Member

17 Prof. Bandana

9711890371

Dean, SMCS

amitabh.srivastava@galgotiasuniversity.edu.in

B425

Member

18 Prof. Onkar Nath

9811113228

Dean SOH

onkarnath.mehra@galgotiasuniversity.edu.in

A218

Member

19 Prof. M. T. M. Khan

9532427732

Dean, S L & IS

mtmkhan55@galgotiasuniversity.edu.in

A008

Member

20 Prof. Adarsh Garg

9818627629

Professor, SoB

adarsh.garg@galgotiasuniversity.edu.in

C453

Member

21 Prof. Anamika Pandey

9953206737

Professor, SOB

anamika.pandey@galgotiasuniversity.edu.in

C519

Member

22 Prof. Prashant Johri

9811387370

Prof.SCSE

prashant.johri@galgotiasuniversity.edu.in

C235

Member

23 Mr K.M Dixit

9412279670

Principal, University Polytechnic

km.dixit@galgotiasuniversity.edu.in

E block

Member

24 Dr. Sujan Singh Negi

9720254052

Dean, SLA

sujansingh.negi@galgotiasuniversity.edu.in

C030

Member

25 Ms. Paulami Ghosh

9999869791

SLLL

paulami.ghosh@galgotiasuniversity.edu.in

A320

Member

26 Mr. Dharmendra Arora

9971365653

Deputy Registrar

dharmender.arora@galgotiasuniversity.edu.in

A336

Member

27 Mrs. Iva Verma

9910404751

Executive of Examination cell

iva.verma@galgotiasuniversity.edu.in

A323

Member

28 Mr. Alok Kumar

9458095706

Lab. Tech.

alok.kumar@galgotiasuniversity.edu.in

Member

29 Mr. Jai Prakash Sharma

9711907801

Parents (Representative)

No e-mail

Member

30 Mr. Parvesh Jaiswal

9910840099

Parents (Representative)

parveshjaiswal13@gmail.com

Member

31 Mr. Kapil Parihar

9929874487

Student (Representative)

kparihar94@gmail.com

Member

32 Mr. Anamitro Debnath

8792121696

Student (Representative)

anamitrodebnath2@gmail.com

Member

33 Dr. B. Priestly Shan

8086304720

Associate Dean, SECE

priestlyshan@gmail.com

C317

Member

Chapter-5 | 25

Galgotias University Anti Ragging Squad (2018-19) No School name Name

Phone no

email address

Designation

SBAS

Dr.B.P.Singh

9560337975

bhanupratap.singh@galgotiasuniversity.edu.in

Chairman

SCSE

Dr. J. N. Singh

9971414373

dr.j.n.singh@galgotiasuniversity.edu.in

Member

SOME

Dr. Vikas Chaubey

9450626491

vikas.choubey@galgotiasuniversity.edu.in

Member

SOME

Mr. Altaf Hasan Tarique

8744862233

altaf.hasantarique@galgotiasuniversity.edu.in

Member

SCSE

Dr. Naresh Kumar

9990202377

kumar.naresh@galgotiasuniversity.edu.in

Member

GSCE

Mr. Rohit Varshney

9717785805

rohit.varshney@galgotiasuniversity.edu.in

Member

SECE

Mr Saurabh Kumar Jha

9910972471

saurabh.jha@galgotiasuniversity.edu.in

Member

SON

MR Anand LC

9685857746

anand.lr@galgotiasuniversity.edu.in

Member

SOL

Mr. Nizam Khan

9953747624

nizam.khan@galgotiasuniversity.edu.in

Member

10 SOL

Mr Anindhya Tiwari

9680130090

anindhya.tiwari@galgotiasuniversity.edu.in

Member

11 SMAS

Dr. Vikaram Sharma

9828810489

vikaram.sharma @galgotiasuniversity.edu.in

Member

12 SMAS

Dr. Neeraj Sharma

9005411557

neerajkumar@galgotiasuniversity.edu.in

Member

13 SMCS

Dr. A. Ram. Pandey

9911893074

aram.pandey@galgotiasuniversity.edu.in

Member

14 SCSE

Dr. Pallavi Goel

8800494121

pallavi.goel@galgotiasuniversity.edu.in

Member

15 SOB

Dr Ramarcha Kumar

7838704030

ramarcha.kumar@galgotiasuniversity.edu.in

Member

16 SBAS

Dr Asheesh Kr. Gupta

8800923064

asheesh.gupta@galgotiasuniversity.edu.in

Member

17 SBAS

Dr. Lalit Prasad

9891075515

lalit.prasad@galgotiasuniversity.edu.in

Member

18 SBAS

Dr Alok Tripathi

7599247300

alok.tripathi@galgotiasuniversity.edu.in

Member

19 SBAS

Dr Prashant Kumar

8102246007

drprashant.kumar@galgotiasuniversity.edu.in

Member

20 SLLL

Mr Nitin Mohan Arya

9999406841

nitinmohan.arya@galgotiasuniversity.edu.in

Member

21 SHSS

Mr Vijay Kumar

9818310233

vijay.kr@galgotiasuniversity.edu.in

Member

22 SLA

Dr. Ambika Pd. Pandey

8057296792

ambika.prasad@galgotiasuniversity.edu.in

Member

23 SOCE

Prof Anamika Paul

9891011790

anamika.paul@galgotiasuniversity.edu.in

Member

24 SBAS

Prof. Prashant Agarwal

8375887095

prashant.agrawal@galgotiasuniversity.edu.in

Member

Galgotias University Anti Ragging Monitoring Cell (2018-19) No Name

Mobile No

1 Dr.Prashant Johri

9811387370

2 Dr.Meenakshi Pundir

9911020219

3 Mr. Subhash Yadav

9350727135

4 Mr. Kapil Parihar

9929874487

5 Mr. Anamitro Debnath 8792121696 6 Mr. Keshav Bansal

26 |

Chapter-5

8130304081

Designation

Email Ids Room No. Designation prasnant.johri@ Prof. SCSE B112 Chairman galgotiasuniversity.edu.in meenakshi.pundir@ Prof. SBAS A221 Member galgotiasuniversity.edu.in subhash.yadav@ ERP A023 Member galgotiasuniversity.edu.in administrator Student M.Sc. Forensic kparihar94@gmail.com Member (17SBAS201016) Sc. Student M.Sc. Forensic anamitrodebnath2@gmail.com Member (17SBAS201004) Sc. Student B.Tech. (Chem. Member (Final Year) Engg.)

Galgotias University Internal committee compliant for Prevention of sexual harassment Monitoring Cell (2018-19) Sexual Harassment includes unwelcome behavior of sexual nature (whether directly or by implication) such as yy Physical contact and advances yy A demand or request for sexual favours yy Sexually coloured remarks yy Showing pornography: and yy Any other unwelcome physical, verbal or non-verbal conduct of sexual nature. Person eligible for making a complaint is yy A student of the University yy An employee of the University or holding a consultative position in the University yy An applicant for admission into any course offered by the University. If the complaint filed is found by the complaint committee to be frivolous or vexatious, the Committee shall, for reasons to be recorded in writing, dismiss the complaint and recommend to the Vice Chancellor that the complainant pay the defendant a fine. The amount of fine imposed will depend on the severity of damage caused to defendantâ&#x20AC;&#x2122;s reputation. Any person aggrieved must file a complaint with the Complaint Committee at the earliest point in time.

No Name and School

Designation

Prof. Anamika Paul, School of Chemical Engineering

Chairperson

Dr. B. Priestly Shan, School of Electrical, Electronics and communication Engineering

Member

Prof. A.K. Jain, Dean Students Welfare

Member

Dr. Kiran Gardner, Dean, School of Law

Member

Dr. Ashia Quereshi, Dean School of Nursing

Member

Prof. Babita Tyagi, School of Basic & Applied Sciences

Member

Ms.Chabi Gupta, Officiating Dean School of Finance & Commerce

Member

Dr. Anamika Pandey, Associate Professor, School of Business

Member

Dr. Pratima Walde, Associate Professor,School of Electrical, Electronics & Communication Engg.

Member

Dr. Deepa Muthia, Assistant Professor, School of Medical & Allied Sciences

Member

Mr. N.K. Gaur, Registrar

Member

Chapter-5 | 27

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HOSTEL

6.1 GUIDELINES ON HOSTEL ACCOMMODATION 1. The internal administration and discipline of the hostels shall be vested in Dean, Students Welfare who will work under the guidance of hostel management committee. The Dean, Students Welfare shall be assisted by the Warden(s). The Warden(s) shall be appointed as per the rules & regulations of the University. The hostel management committee, or any other body or an individual assigned with the duties of managing affairs of hostel(s) shall ensure compliance of the relevant provisions of Act, Statutes, Ordinances, Regulations and Guidelines issued by the University from time to time.

6.2 TERMS & CONDITIONS OF HOSTEL ACCOMMODATION 1. The supervision and control of the students in the hostel shall vest in the Warden who will carry out the day to day function under the guidance of the Dean, Students Welfare/ Chief Proctor. 2. At the time of occupying the hostel accommodation, the allottee shall be given furniture according to the prescribed list. Demand for additional furniture will not be entertained. 3. At the time of occupying the hostel accommodation, the allottee shall be required to sign the inventory of furniture and other items provided. He/she shall be personally responsible for the custody of the same. 4. Tampering with fittings and fixtures in the hostel will be treated as willful damage to the University property and those found guilty may be held liable to compensate the loss as may be determined by the University. 5. Allotment will be offered to a bonafide student to be occupied for the duration specified at the time of allotment. 6. Allotment of accommodation shall not confer on the allottee any rights of tenancy of the premises and the University shall have every right to have the accommodation vacated in the event of the breach of regulations by the allottee or on the expiry of the period of allotment. 7. Any student who is found to have presented false information or forged documents to University at the time of allotment or subsequently will be liable to disciplinary action and cancellation of accommodation. 8. The University shall have the right to shift an allottee from one room to another and also to reorganize the hostel in the best interest of the University. 9. The University reserves the right to take disciplinary action including cancellation of the allotment of accommodation in the hostel for violation of the rules of living in the hostel.

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Chapter-6

10. No student is allowed to take away personal belongings from the hostel premises without proper permission. 11. Students should not create ill-will or intolerance on religious or communal grounds. 12. No student shall be permitted to carry out/undertake any private professional or business/ commercial activities in the Hostel. 13. The accommodation in the hostel is meant for the student from the date of admission till the last day of the academic session. However, the students can be permitted by the Vice Chancellor to stay in hostel on the recommendations of the Dean for the specified reasons and for the period of summer semester or completion of any other academic activity subject to the laid down conditions. 14. Hostel room cannot be sublet. The students will not be permitted to change their rooms without approval of the warden. Failure to vacate the hostel by the due date will render the students liable to disciplinary action or fine as may be notified from time to time by the University, and the action to vacate the hostel shall be initiated. 15. The students shall sign the inventory of the fittings, equipments and other items provided to him/her at the time of occupation of the hostel room. No demand for additional furniture will be entertained. He/She shall be personally responsible for the safe custody of the furniture, fittings & fixtures. Student shall have to make good any loss/ damage by paying for the cost. In case the student is not identified, collective penalty would be imposed, if necessary. Any vandalism/willful damage to hostel property will be severely dealt with and students found indulging in such acts will face disciplinary action, as per the University rules & regulations. 16. It shall be responsibility of the students to keep their rooms, corridors, staircase, bathrooms and surroundings clean and tidy at all times failing which they will be asked to vacate the hostel. No posters are allowed to be pasted in hostel premises. 17. The students can be permitted to visit their local guardians on week-ends and holidays announced by the University and stay out after obtaining special written permission and Gate Pass from their warden. However, such permission will be granted to female students only when they are accompanied by the persons authorized by their parents/guardians. No student is allowed to go out of the campus and the hostel on week days after the timings as notified from time to time. 18. Any application for withdrawal from hostel shall have written concurrence of their parents/ guardians. 19. Guests/visitors are not permitted to enter the hostel and visit students in their rooms. Parents/ Local guardians, however, can be allowed to visit them only in the cafeteria/visitors rooms between 6.00 P.M. to 8.00 P.M. On week-ends and holidays announced by the University, they can also be permitted between 10.00 AM to 08.00PM. Visitors other than parents/guardian can be allowed in special circumstances, with the prior permission of hostel wardens. The University reserves the right to deny entry into the hostel to visitor(s), if considered necessary in the interest of peace and order. 20. No visitor shall be allowed to stay overnight in the hostel room. 21. The students shall switch off the lights, fans before they leave the room. 22. Personal electrical appliances like air conditioners, air coolers, fridge, heater and kettles & irons in the rooms are not permitted.

Chapter-6 | 29

23. The warden or his/her nominees are empowered to inspect the rooms to ascertain the studentsâ&#x20AC;&#x2122; presence or other activities. 24. The students are personally responsible for the security of their rooms and their belongings. They shall lock their rooms properly before leaving. The University shall not be responsible for any loss of their private or other property and police investigation or FIR in such cases is not permissible, without the permission of Warden. 25. Duplicate keys of the each room shall be kept in safe custody of hostel warden. 26. Service complaint, if any, pertaining to the maintenance shall be registered with the warden, as per the procedure laid down. 27. The students must not indulge in any act of intimidation, any brawl/fight or violence or drunken or riotous behaviour. Smoking, use of narcotics, possession and consumption of alcoholic beverages or gambling in any form in hostel are strictly prohibited. Defaulters shall be required to vacate the hostel and face disciplinary action. 28. The students are not allowed to remove magazines or newspapers or any other property from the common room, dining hall, visitorâ&#x20AC;&#x2122;s room or any other room of the hostels. 29. Cooking of food in the rooms is strictly prohibited. 30. The students shall maintain decorum in the common room. They will observe notified meal timings. Students are required to visit dining rooms in formal dress. 31. Ragging in any form is illegal and strictly prohibited within the premises of the University, hostels as well as in public transport system. Any individual or collective act or practice of ragging constitute gross indiscipline and shall attract disciplinary action as provided in the Anti Ragging Regulations. 32. The hostel area shall in no case be used as venue of protests and agitations or for any other illegal activities. 33. Unlawful Male and female students shall not be permitted to visit each otherâ&#x20AC;&#x2122;s hostel. 34. The students before proceeding on leave or vacating their rooms after their winter semester shall hand over all items provided to him/her along with the keys to the hostel authorities along with the inventory duly signed by the warden or his/her authorized representative so that necessary annual repair and stock taking is done. In case of loss of keys, the actual cost of replacement of complete lock shall be recovered from the students. 35. Whenever students move out from the hostel with baggage during vacations or on authorized leave sanctioned by their respective Program Chair/Dean of Schools, they shall get the application for out pass signed by their Program Chair/Dean and for obtaining their gate pass for their personal belongings from their wardens. Such moves will only be through the authorized gates. 36. Hanging of clothes at a place other than specified for the purpose such as windowsills, balcony etc. is not permitted. 37. All the students shall possess and wear valid hostel Identity Card at all times. In case the Identity Card is lost, duplicate Identity Card will be issued by the warden against payment of the prescribed cost. 38. The students shall permanently display in their rooms the latest mobile numbers/contact address of their parents/guardian.

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Chapter-6

39. The University reserves the right to close any or all hostels suo moto. Notwithstanding anything stated in these guidelines, for any unforeseen issues arising, or not covered by these guidelines or in the event of differences of interpretation, the Vice Chancellorâ&#x20AC;&#x2122;s decision shall be final.

6.3 ELIGIBILITY CONDITIONS

Subject to the other eligibility conditions as may be laid down by the University from time to time, the student: 1. Shall be a bonafide student of the University, pursuing a full time program. 2. Should not have availed of hostel facility for a program of the same level earlier. 3. In case of senior students, should have passed the examination in the last academic year and have no back paper(s).

6.4 CRITERIA FOR ALLOTMENT OF HOSTEL ACCOMMODATION TO THE STUDENTS

The criteria for allotment of hostel accommodation to the students shall be laid down by the University with the approval of the Vice Chancellor.

6.5 GRIEVANCE REDRESSAL MECHANISM FOR STUDENTS

All grievances relating to hostel shall be referred to the Director (Administration) through the warden.

6.6 LEAVE PROCEDURES

A student must apply for grant of leave in proper procedure. The leave form must be filled for leave approval. Each leave form must be first approved by the Mentor and then it is to be signed by the Program Chair. The Deanâ&#x20AC;&#x2122;s office will forward the approved leave forms to the office of the Dean- Student Welfare.

6.7 WARDERN NAME & CONTACT NO.

Ravinder Kumar : 7065261843

Jagdev Singh

: 86981 06335

Chapter-6 | 31

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LIBRARY

7.1 COLLECTION

With the fast growing collection, both in digital and print form using the state-of-the-art facilities, the Library is contributing to the University’s mission of becoming a world class Institute. The collection of the Library is rich and diverse, especially in terms of the breadth and depth of coverage. Collection encompasses subjects in Communication Technology, Computer Science, Electronics, Information Technology, Medical and Allied Sciences, Humanities, Social Sciences law and related areas. This collection includes books, e-books; digital books research journals, e- databases, conference proceedings, project reports, CDs etc. The library has committed itself to provide the best possible core collection. Its collection development policy is formulated keeping in view of the University’s mission statement and strategic plan in mind. It is linked very closely to the general and specific programs of the university and is in conformity with the information needs of the user population. Number of Print Books

10,8052

Number of E-Books

4513

Number of Print Journals

416

National

252

International

164

Number of E-Databases

Number of CDs/DVDs

7852

Number of Project Reports

21202

SERVICES

The University library provides the following services:

• Orientation Program

• Information Literacy

• User Education

• Reference and Information Services

• Electronic Database and Online- Journals

• Digital Archiving

• OPAC (Online Public Access Catalogue)

32 |

Chapter-7

• Internet Facility

• Current Awareness Services

• Lending Services

• Extension Services

• Reprographic Services

The library is well equipped with a large number of books, print journals, national and international Journals and CDs/DVDs on various fields of engineering, management, medical and allied sciences, humanities, social sciences, law and related areas.

7.2 LIBRARY RULES AND REGULATIONS 1. All the students/scholars entering the library shall deposit their bags and other belongings at the entrance and sign in the register at the checkpoint. Only notebooks and the library books to be returned will be allowed inside. The students are advised not to leave any valuables at the check point. The library is not responsible for any loss of personal belongings. All files, books and notebooks must be presented to the guard at the checkpoint for inspection while leaving the library. 2. Identity Card is compulsory for getting access to the library. 3. The books will be issued to the students for two weeks and for a month to the research scholars and faculty members. 4. The library reserves the right to call back any issued book/item at any time. 5. Books removed from the shelves by students, if not required for reference, should be kept on the table nearest to them. Students should not try to shelve the books themselves. A book misplaced is a book lost. 6. Readers should not deface, mark, cut, mutilate or damage library resources in any way. If anyone is found doing so, he will be charged the full replacement cost of the resource. Books borrowed should be protected from rain, dust and insects etc. 7. The students who want to return the books issued in their names are advised to wait until the books are shown as canceled against their names. 8. In case a book is lost the users/students will be required either to replace the book by the latest edition or to deposit double the cost of the book along with the fine for the delayed return. 9. There will be a fine of Rs.3/- per book per day for the delayed return. 10. Students are advised not to get books issued to others in their names. 11. Conversation and discussion disturbs the library ambience. Therefore, all are requested to maintain dignified silence. 12. All users are requested to keep their mobiles switched off or in silent mode in the library. 13. Beverages and eatables are not allowed inside the library. 14. No visitor or guest is permitted to use the library without the prior permission of the competent authority. He/she is required to produce a proper introduction letter from the concerned institution/organization to which he/she is attached.

Chapter-7 | 33

7.3 DIGITAL LIBRARY

GU has a well equipped digital library consisting of numerous PC nodes / laptops, with IBM INTEL Core based servers connected on a high speed Gigabit Ethernet Fibre Optic/UTP based network in a distributed Windows and Linux environment. All these nodes have access to the Internet through a 100 MBPS leased line. Application software like MS Project, SPSS, SQL Server, is extensively used. Facilities for scanning & printing include high speed laser jet network printers are available in the library.

It is fully automated with integrated software SIM and has utilized Information Technology extensively to ensure that resources are accessible from anywhere at any time. Services such as Web OPAC for checking online availability and reserving online, remote access to e-resources and databases makes the library user friendly.

It has a Multimedia section to access NPTEL video lectures on various subjects and topics. It provides a conducive environment for intellectual inquiry by providing user-focused services to obtain and evaluate scholarly information and knowledge. The University library is in proper coordination with the departmental libraries for effective library services to the faculty members, research scholars and students.

7.4 ELECTRONIC DATABASES & ONLINE JOURNALS 1. PROQUEST covers all business disciplines, including marketing, management, accounting, finance and economics. Additional full text, non-journal content includes market research reports, industry reports, country reports, company profiles and SWOT analyses. 2. IEEE for Engineering sciences includes Journals, Conference proceedings &Standards. 3. SPRINGER covers all the disciplines of applied sciences, engineering sciences, medical & allied sciences. It includes journal articles, books and reference works. 4. ACM Digital Library covers the fields of computing and information technology. The fulltext database includes the complete collection of ACMâ&#x20AC;&#x2122;s publications, including journals, conference proceedings, magazines, newsletters, and multimedia titles. 5. ASCE E-Journals package includes 33 journals, more than 7,000 papers per year of all the areas of civil engineering research and practice. 6. ASME E-Journals package includes research articles and conference proceedings covering all the areas of mechanical engineering. 7. BENTHAM Science Pharmacy Collection includes pharmaceutical, biomedical and medical research journal articles. 8. MANUPATRA is a legal research database for law. It covers case studies of Supreme Court & 21 high courts, case laws of other courts (Federal Court, Lahore, Nagpur, Oudh, Peshawar, Privy Council, Rangoon & Sindh High Court) and other technical literature. 9. WEST LAW contains an ever expanding collection of case laws that is updated daily. Alongside Indian case laws, Westlaw India also includes case law materials from the UK, EU, United States and other Commonwealth jurisdictions. 10. HEIN ONLINE is a premier online research product with more than 100 million pages of legal history available in an online, fully-searchable, image-based format. It bridges the gap in legal history by providing comprehensive coverage from inception of more than 1,800 law and law-related periodicals.

34 |

Chapter-7

11. AIR is a legal research database for law. It covers case studies of Supreme Court & high courts, case laws of other courts etc. 12. DELNET Databases offers access to nearly 1.75 crore records of books, periodicals, articles, thesis & Dissertations and other databases. Besides this, it also provides Inter library Loan & document delivery Services to all its member libraries. 13. KNIMBUS provides an online platform for scholarly communication providing access to cutting edge scholarly content to the researchers with the recent developments in their respective fields and tools to share knowledge with peers globally. 14. TURNITIN is a leading academic plagiarism checking technology for teachers and students. Online plagiarism detection, grammar check grading tools, etc.

Chapter-7 | 35

C hapter

INTERNSHIP & PLACEMENT

8.1 INDUSTRIAL TRAINING/INTERNSHIP

The practical aspect of the theoretical knowledge learnt in the classroom can be accomplished by pursuing industrial internships. The University forges strong partnerships with industry/business to provide opportunities for training and internships. The programs have a provision to allow students to pursue four weeks of industrial training /internship in an industrial sector relevant to their area of study. The internship assignment may be pursued anytime after two years of study. This training may stretch over a four week period or in two stretches of two weeks duration each. If a student is unable to pursue industrial training during the four year period due to valid reasons, permission may be granted to complete the same subsequent to the four year term. An activity log during the internship assignment approved by the industrial supervisor must be submitted to the Dean’s Office. A panel will be constituted by the Dean to evaluate the training performance of the student. The panel will award a performance grade based on the training report submitted by the student. The student must also attach the training completion certificate from the industry & training supervisor in this report.

Each Program Chair will identify a training coordinator who will assist the students in identifying the industry and getting necessary approval to pursue training. Students who have successfully completed their training will be required to register for industrial training/internship credit during the semester following the completion of their industrial training/internship program and will be awarded a grade at the end of that semester.

8.2 CAREER PLANNING & DEVELOPMENT

To assist in placement for students and to provide them with relevant career counseling and guidance, the university has a Career Planning and Development Division. This division will maintain and place resumes of the students and assist them in the process of training and job placement.

The Career Planning and Development Division is managed by:

Director – CPDD, Corporate Liaison Officer, Placement Officer, Coordinator – Soft Skills, Faculty Advisors, Student Coordinators, Corporate Advisory Group

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FACILITIES & OPPORTUNITIES

9.1 GENERAL FACILITIES 9.1.1 CAFETERIA

For the convenience of the students, the University offers cafeteria facilities. The cafeteria offers refreshments and meals at nominal rates fixed by the University authorities. It is open during University hours and it provides a variety of eatables to the students. Non-vegetarian food is not being served.

9.1.2 PHOTOCOPY & STATIONARY

A store is provided on the ground floor for necessary stationery items. Facilities for photocopying and binding for the convenience of the students are also available there.

9.1.3 MEDICAL FACILITY

A well equipped medical room on campus is run by a qualified doctor and nurses. The university ambulance van is available for use in case of medical emergencies.

9.1.4 PARKING

All vehicles are required to be parked in the parking lot designated for students. However, the students shall be personally responsible for the safety of their vehicles and gadgets.

9.2 OPPORTUNITIES IN SCHOOL 9.2.1 RESOURCE PROVISION FOR ACADEMIC EVENTS

Students from time to time organize different academic events such as model and design competitions, industry oriented training programs and other events under the banner of studentsâ&#x20AC;&#x2122; club activities. Students may require rooms, laboratories, transport and other facilities. The student coordinator must apply for any such required resources to facilitate this event and this must be approved by the Dean of the concerned School. Students are to keep proper records of funds utilised and receipts which will be forwarded by the Dean of the School to the accounts department.

9.2.2 AVAILABILITY OF LABORATORY FOR EXTRA EXPERIMENTS

Student may use the laboratories and other resources to carry out extra experiments, minor projects, research projects, etc. Students can also perform experiments which he/she has missed due to unavoidable circumstances. A student can avail this opportunity in the free laboratory slots. A student must get permission from the concerned division chair for carrying such extra experiments. No student should work in the laboratory by himself/herself at any time and without the knowledge and permission of the faculty in-charge of the laboratory due to safety considerations.

Chapter-9 | 37

9.2.3 EXTRA GUIDANCE FROM FACULTY IN OPEN HOUR

Each faculty declares open hours during which he/she will be available in the cabin/room to attend to the students. Any student can visit the faculty in open hours to discuss any problems related to the course. However, a student can also ask for free time of the faculty to clarify his doubts in the course.

9.2.4 QUALITY CIRCLE MEETING

Two Quality Circle Meetings (QCM) are conducted in every semester. A meeting with each batch of students is conducted and feedback on teaching quality is collected directly from the students. The purpose of this meeting is to review course progress on an ongoing process. Students can provide feedback on every course and faculty. Students can comment on the syllabus coverage, materials availability, teaching quality, balance between numerical and theory explanation, other relevant suggestions to improve the teaching/learning process.

9.2.5 RESOURCE AND GUIDANCE FOR INNOVATIVE PROJECT IDEAS

Motivated students are encouraged to present their own ideas for implementation of projects. The necessary funding can then be provided by the University, to develop such worthwhile projects. The process of implementation of Innovative Project ideas are as follows: 1. Students are asked to submit their innovative ideas to the Dean of the School. 2. Each idea is scrutinised by an expert team constituted by the Dean. 3. The selected idea(s) are considered and evaluated for development into real products(s). 4. Guides are then identified by the Dean. 5. Components specifications and resource requirements are planned.

9.2.6 SUPPORT FOR STUDENTSâ&#x20AC;&#x2122; CLUB ACTIVITIES

Galgotias University has student-clubs to encourage extra-curricular aspects under the direction of Dean student affairs. With over a dozen different clubs, the students will find a group to fit their interest and ideas. Currently the various clubs running the show are dance, music, dramatics, literary, sports, editorial, event management, photography, arts and technical. And if the students do not find anything that meets their passions they are welcome to come and create their own. At every point Galgotias University is there to help, suggest and guide students!!

The Galgotias University Clubs mission is to inform, inspire and connect students on a platform where they can exchange knowledge, build awareness, generate interest and receive recognition. The Administrative Committee is the main governing body for all student clubs at Galgotias University. The purpose of the administrative committee is to register student clubs, assist clubs with events and activities, and promote student interaction and involvement and also to allot funds to the registered clubs. From the annual fest G-Quasar to the international debate platforms, students regularly organise excellent events attracting huge participation from various colleges. The clubs have also won accolades at every college event in which they have participated. They ensure that talent and creativity gather greater momentum and quality with each passing year.

GALGOTIAS STUDENT CLUBS & SOCIETIES

CULTURAL SOCIETY

Galgotias Dance Club- Studio D

Galgotias Drama Club- Kalakriti

Galgotias Music Club- Crescendo

38 |

Chapter-9

Galgotias Photography Club- Cam Circle

Galgotias Fine Arts Club-Art Beats

Galgotias Fashion Club- Scintillations

SPORTS SOCIETY

Galgotias Football League

Galgotias Table Tennis Club

Galgotias Basketball Club

Galgotias Volleyball Club

Galgotias Cricket Club

Galgotias Indoor Sports Club

Galgotias Badminton Club

TECHNICAL SOCIETY

Galgotias Nasa Club

Galgotias Technical Club-Metacognition

Galgotias Enthiran Club

Galgotias Gaming Club- F.R.A.G.

Galgotias Lie Club- Inventors, Innovators, And Entrepreneurs Club

Galgotias Sae Club

Galgotias Go Karting Club

LITERARY SOCIETY

Galgotias Literary Society

Galgotias Quizzing Club

Galgotias Mun Club

The G-post Editorial Club

Galgotias Youth Parliament-Nirmaan

MANAGEMENT CLUBS

Human Resource Club

Marketing Club

Finance Club

SOCIAL CLUBS

Galgotias Ngo- Aadhya

Galgotias Rotaract Club

Galgotias Eco-soc Club (Green Club)

Galgotias Divine Club

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9.2.7 EXTRA CLASSES IF REQUIRED BY STUDENTS

Some students may need additional assistance in understanding some contents in the class. If such students are regular in the class and still need extra assistance which cannot be given during open hours they can request faculty to take extra lectures on some topics.

9.2.8 ENGLISH PROFICIENCY PROGRAM

The prime motive of the School is to bridge the gap between the campus and corporate in terms of employability skills. Through the training imparted by the School, individuals will learn to recognize the obstacles that will try to hinder them from accomplishing their professional goals and objectives; overcome them, enable them to fulfill their dreams. Besides this, the Schoolâ&#x20AC;&#x2122;s endeavor is to enhance the life skills of the students which are required to face the challenges posed by the outside world. To achieve the motive, a team of experienced trainers has been working with students to increase their learning capacity, in order to clear aptitude tests and interviews.

The School is designed to empower students, and to provide them positive direction. The School has adopted the method of Active Learning to empower the students. The salient features of Active Learning are: 1. Students are involved in more than just listening, 2. Less emphasis is placed on transmitting information and greater emphasis on developing studentsâ&#x20AC;&#x2122; skills, 3. Students are involved in higher-order thinking (analysis, synthesis, evaluation), 4. Students are engaged in activities (e.g., reading discussing, writing), and greater emphasis is placed on studentsâ&#x20AC;&#x2122; exploration of their own attitudes and values.

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REGULATION ON MAINTENANCE OF DISCIPLINE AMONG STUDENTS

The University seeks to maintain an environment that promotes academic achievement

The University seeks a community that is free from violence , threats and intimidation; that is respectful of the rights, opportunities and welfare of students, faculty, staff, and guests of the University and that does not threaten the physical or mental health or safety of members of the University community.

The University is dedicated to responsible stewardship of its resources and to protecting its property and resources from theft, damage, destruction or misuse.

The University supports and is guided by government laws while also setting its own standards of conduct for its academic community.

The University is dedicated to the rational and orderly resolution of conflict.

Every student enrolled in the University shall be under disciplinary control of the University

At the time of admission, every student shall be required to sign a declaration that on admission, he submits himself to the disciplinary jurisdiction of the Vice Chancellor and other authorities of the University, who may be vested with the authority to exercise discipline under the acts, the Statutes, the Ordinances, the Regulations and guidelines that have been framed therein by the University.

10.0 DISCIPLINARY OFFENCES CATEGORY â&#x20AC;&#x201C; I

Disciplinary offences in this category shall be reviewed as acts of serious breach of discipline. The University has a Zero tolerance policy regarding these acts. Indulging in or participating in any of the following activities shall lead to permanent rustication from the university including the hostel. 1. THEFT, PROPERTY DAMAGE, AND VANDALISM: Theft, property damage, and vandalism include theft or embezzlement of, damage to, destruction of, unauthorized possession of, or wrongful sale or gift of property. 2. DISRUPTIVE BEHAVIOR: Disruptive behavior means willfully disrupting University events; participating in a campus demonstration that disrupts the normal operations of the University and infringes on the rights of other individuals; leading or inciting others to disrupt scheduled or normal activities of the university; engaging in intentional obstruction that interferes with freedom of movement, either pedestrian or vehicular, on campus; using sound amplification equipment on campus without authorisation; or making or causing noise, regardless of the means, that disturbs authorised University activities or functions.

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3. RIOTING: Rioting means engaging in, or inciting others to engage in, harmful or destructive behavior in the context of an assembly of persons disturbing the peace on campus, in areas proximal to campus, or in any location when the riot occurs in connection with, or in response to, a University-sponsored event. Rioting includes, but is not limited to, such conduct as using or threatening violence to others, damaging or destroying property, impeding or impairing fire or other emergency services, or refusing the direction of an authorised person. 4. Participating in INSTIGATING STRIKES: Instigating strikes or taking part in a strike in the campus will warrant disciplinary action. 5. Associating /liasoning with external political / antisocial /criminal elements with the intention to disrupt the scheduled activities of the University. 6. Impersonation in examinations.

CATEGORY II

The following acts of indiscipline shall be punishable with suspension, and rustication from the hostel, imposition of a fine, placement on conduct , probation for a specified period, debarred from taking a University examination for one or more year. 1. SCHOLASTIC DISHONESTY: Scholastic dishonesty means plagiarising; cheating on assignments or examinations; engaging in unauthorised collaboration on academic work; taking, acquiring, or using test materials without faculty permission; submitting false or incomplete records of academic achievement; acting alone or in cooperation with another to falsify records or to obtain dishonestly grades, honors, awards, or professional endorsement; altering, forging, or misusing a university academic record; or fabricating or falsifying data, research procedures, or data analysis. 2. DISRUPTIVE CLASSROOM CONDUCT: Disruptive classroom conduct means engaging in behavior that substantially or repeatedly interrupts either the instructorâ&#x20AC;&#x2122;s ability to teach or student learning. 3. FALSIFICATION: Falsification means willfully providing university offices or officials with false, misleading, or incomplete information; forging or altering official university records or documents or conspiring with or inducing others to forge or alter university records or documents; misusing, altering, forging, falsifying, or transferring to another person universityissued identification; or intentionally making a false report of a bomb, fire, natural disaster, or other emergency to a University official or an emergency service agency. 4. REFUSAL TO IDENTIFY AND COMPLY: Refusal to identify and comply means willfully refusing to or falsely identifying oneâ&#x20AC;&#x2122;s self or willfully failing to comply with a proper order or summons when requested by an authorised University official. 5. ATTEMPT TO INJURE OR DEFRAUD: Attempt to injure or defraud means making, forging, printing, reproducing, copying, or altering any record, document, writing, or identification used or maintained by the University when done with intent to injure, defraud, or misinform. 6. DISORDERLY CONDUCT: Conduct means engaging in conduct that incites or threatens to incite an assault or breach of the peace; breaching the peace; obstructing or disrupting teaching, research, administrative, or public service functions; or obstructing or disrupting disciplinary procedures or authorised university activities. It also includes misbehaving with lady faculty, students & staff. 7. UNAUTHORISED USE OF UNIVERSITY FACILITIES AND SERVICES: Unauthorised use of University facilities and services means wrongfully using University properties or facilities;

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misusing, altering, or damaging fire-fighting equipment, safety devices, or other emergency equipment or interfering with the performance of those specifically charged to carry out emergency services; or acting to obtain fraudulently-through deceit, unauthorised procedures, bad cheques, or misrepresentation-goods, quarters, services, or funds from University departments or student organisations or individuals acting in their behalf. 8. Smoking, use of narcotics, possession and consumption of alcoholic beverages or gambling

10.1 PENALTIES FOR BREACH OF DISCIPLINE

Without prejudice to the generality of his powers relating to the maintenance of discipline and taking such action in the interest of maintaining discipline as deemed appropriate by him the Vice-Chancellor, may in the exercise of his powers aforesaid, award one or more of the following punishment: yy Expulsion from the University, as the case may be, in which case he shall not be re-admittedto the University. yy Rustication for a stated period, in which case he/she shall not be allowed to attend the classesin the university, till expiry of the period of rustication; or yy Imposition of a fine of a specified amount of money or; yy Placement on conduct probation for a specified period. yy Debarred from taking a University examination or examinations for one or more years. yy Cancellation of the result of the examinations or examination for which the student hasalready appeared. yy Withholding the issue of grade card/ degree in case the student has disciplinary proceedings against him/ her.

The disciplinary offences from 1 to 11 will warrant any of the above penalties as upon the recommendation of the disciplinary committee

10.2 RESPONSIBILITY FOR MAINTENANCE OF DISCIPLINE yy The dean/head of a department/constituent unit/centre, the authorities of the University Hostels and Security shall take immediate action, on any information of the occurrence of act of indiscipline, misbehaviour or misconduct and to inform the dean students welfare. yy Notwithstanding anything in Para (1) above, the dean, students welfare may also suo moto enquire into any incident of, indiscipline, misconduct and misbehaviour and make a report to the Vice Chancellor of the identity of those who are involved in the incident and about the nature of the incident. He may, if considered necessary, associate Proctor in the matter. yy The dean, students welfare and/or the Proctor may communicate with the guardian/parents of the students, if considered necessary in the matter requiring their assistance. yy The dean, students welfare, after investigating the matter, shall submit an initial report to the Vice Chancellor establishing the identity of the students involved in the acts of gross indiscipline, misbehavior and misconduct. He will refer the matter to the students disciplinary committee, with the approval of Vice Chancellor. yy Dean students welfare, if considered necessary, with the approval of Vice Chancellor may suspend the involved students, till the report of the disciplinary committee is received & considered by Vice Chancellor & final decision is taken.

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10.3 DISCIPLINARY AUTHORITIES AND THEIR POWERS yy All powers for maintenance and enforcement of discipline among the students and taking disciplinary action against the students of the University shall vest in the Vice Chancellor. yy The Vice Chancellor may delegate all or any such of his powers, as he deems proper, to such other officer(s) and authorities of the University as he may specify in this behalf.

10.4 UNIVERSITY DISCIPLINARY COMMITTEE yy The Disciplinary Committee of the University shall be constituted by the Vice Chancellor as follows: yy Dean Student Welfare - Chair Person yy Heads of Department/(not exceeding two to be nominated by the Vice Chancellor) yy Proctor yy One senior lady faculty member nominated by the Vice Chancellor yy Warden, and/or Security Incharge in consultation with the concerned Hostel/School/Constituent Unit/Centre to be co-opted by the Chair Person

10.5 FUNCTIONS OF THE DISCIPLINARY COMMITTEE yy The Disciplinary Committee shall perform the following functions: yy To consider matters concerning maintenance of discipline among the students in the University. yy To enquire into the acts of indiscipline or misconduct committed by a student or students whenever such cases are referred to it and to submit their findings, conclusion and recommendations for the quantum of punishment under the provision of these Regulations to the Vice Chancellor or the person authorized by the Vice Chancellor. yy To supervise and monitor the disciplinary climate prevailing in the University. yy To take preventive and precautionary steps such as issue of notices, warnings, instructions etc. as the case may be, for the purpose of forestalling acts of individual or collective, indiscipline, misconduct and ragging etc. yy To maintain liaison with the police authorities and the concerned departments of the Government, neighbouring institutions and the concerned authorities of the University regarding maintenance of law and order in the University. yy To perform such other functions as may be assigned to it by the Vice Chancellor from time to time. yy The decision in each case shall be conveyed by the Dean, Students Welfare after the approval of recommendations by the Vice Chancellor communicating the penalty or penalties, if any, imposed on a student or students.

10.6 APPEALS AND REVIEW yy The students aggrieved by the decision of the Vice Chancellor may refer an appeal to the Chancellor for review within 30 days of the date of communication of the decision, who will consider the appeal adhering to the principles of natural justice.

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yy The Chancellor, if satisfied that the matter should be reviewed, may refer the appeal back to Vice Chancellor/Student Discipline Committee. The decision taken by the Chancellor on the appeal shall be binding.

10.7 MINOR OFFENCES, PROCEDURES FOR HANDLING yy Minor offence will be such, which prima-facie is not serious but cannot be condoned or ignored yy The students will earn Recorded Warning (RW-I) for first minor offence. The RW-I will be recorded at the level of Dean and informed to the student. RW-I warning record will be kept in student’s personal file. yy Three RWs i.e. RW-I, RW-II and RW-III (for similar or dissimilar) minor offences against a student will indicate that the student is habitual in creating/indulging in indiscipline and it will be treated as major offence and reported by the Dean to the Dean Students Welfare for further action as per the regulations. yy The minor offence shall be assessed and reported to the Dean by any of the following:o Faculty/Programme Chair o Technical Support staff/non-teaching staff o Hostel Warden o Bus in-charge through registrar office o Security in-charge o Any other Branch Officer of the University yy Dean concerned/Head of Department will decide whether it is a minor offence or a major offence. If he/she considers it major offence, he will report to Dean Students Welfare. If it is considered as minor offence, he/she will take action as laid down above. yy The concerned Schools/units will maintain the records of Minor Offences and Warning Records (RW-I, RW-II, RW-III)

10.8 Student Grievance Redressal Policy Galgotias University has created a mechanism for redressal of students’ grievances related to academic and non-academic matters, such as assessment, victimization, attendance, charging of fees, conducting of examinations, harassment by colleague students or teachers etc.

Objectives of Grievance Redressal Committee The purpose of the grievance redressal committees is to ensure a speedy response to and accountability of all concerned to the students of Galgotias University. The objectives of the Grievance Redressal Committee are as under:yy Maintaining harmonious student – Student and faculty –Student relationship yy Creating an environment in which students can freely express their grievances without fear of discrimination or victimization yy Counseling students to refrain provoking of their fellow students against faculty and staff of the University.

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yy Although the anti ragging committees are in place, the student may if he/she so wishes bring to the notice any incident of ragging through these committee shall ensure speedy action and protection of the student.

Ragging in any form is strictly prohibited in and outside the University and should be brought to the notice of the management immediately.

Jurisdiction of the Committee The committee shall deal grievances received in writing about any of the following yy Academic Matters – Issues related to marks, grade cards and other examination related matter, Transfer Certificate etc. yy Financial Matter – relating to dues and payments yy Administration Matters – Infrastructure related, food, sanitation, transport or victimization yy Harassment and Ragging

Grievance Redressal Committee The Vice Chancellor of the university shall constitute two Grievance RedressalCommittees :i)

School Level/Department Level Grievance Redressal Committees

ii) The University Level Grievance Redressal Committee

The composition of the School Level/Department Level GrievanceRedressal Committee is as under: yy Program chair/Head of Department – chairman yy Dean Student Welfare - Member yy Two senior faculty members including one lady faculty member - Member yy The concerned faculty mentor - Member yy One administrative staff member- Member

The composition of the University level Grievance Redressalcommittee is as under: yy Pro Vice Chancellor – Chairman yy Dean Student Welfare – Member yy Chief Proctor – Member yy Dean of the Concerned school/s /Department – Member yy Program Chair /s of the concerned

schools– Member

yy Concerned faculty mentor - Member yy Registrar – Member Secretary Both these committees will deal with all grievances related to academics and administration. In addition, the University level committee will also entertain the appeal filed against the decision of the student against the School/department Level Grievance Redressal Committee.

Procedure for Redressal of Grievance An aggrieved student shall first submit his complaint in writing to his/her mentor who shall resolve the grievance with two days. In case the mentor is not able to resolve the grievance, he shall forward it to the chairperson of the School/Departmental Level Grievance Committee.

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The chairperson of the School/Departmental Committee shall convene a meeting of the committee within 2 days of receiving the complaint from the faculty mentor or from the aggrieved student in case he/she applies directly to the committee. The chairperson shall attempt to resolve the grievance within a week of the receipt of the complaint and action taken report from the mentor. If the student is not satisfied with the solution of the school/department level committee, he/she shall appeal to the University level committee giving the reasons for his/her dissatisfaction with the decision within a week of receipt of the decision of the school/department level committee. The chairperson of the University level redressal committee shall convene a meeting of the committee with 2 days of receiving the complaint . The University level committee shall verify the facts and shall either endorse the decision of the school level committee or shall an appropriate order within a week of receipt of the grievance . If the student is not satisfied with the decision of the redressal offered by the University Level Grievance Redressal Committee he /she can submit an appeal to the Vice Chancellor Galgotias University within a week of the receipt of decision with all relevant details. The Vice Chancellor shall review the decision and pass an appropriate order. The Vice Chancellor, if needed may recommend, necessary corrective action as he/she may deem fit , to ensure avoidance of recurrence of similar grievance at the University, and the necessary changes shall be made in the rules of the University. At all levels a fair hearing shall be given to all parties at all levels/committees . The form for submission of grievance is attached with this document. The law of natural justice shall be observed and a fair hearing to the complainant and concerned persons shall be given at all levels. The relevant provisions of the Act/Regulations shall be kept in mind while passing an order on the grievance at any level , and no order shall be passed in contradiction of the same.

10.8 RESIDUAL PROVISIONS

Notwithstanding anything stated in these Regulations, for any unforeseen issues arising, or not covered by these regulations or in the event of differences of interpretation, the Vice Chancellor may take a decision, with the approval of the Chancellor.

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SCHOOL’S ORGANISATIONAL

11.1 ORGANISATION of SCHOOL

Organisation of a School comprises three levels of hierarchy; yy Dean - Head of a School yy Program Chair (PC) - Controller of a program yy Division Chair(DC) - Head of a division yy Coordinator - Faculty in-charge to execute a School-level task yy Faculty - Member of a division

This unique three-level organisation (shown in figure in the next page) is the foundation for smooth and successful School operation.

ORGANIZATION CHART OF A SCHOOL ROLES AND RESPONSIBILITIES OF DEAN

ROLES AND RESPONSIBILITIES OF DEAN

yy Administer and monitor school activities as per the academic and administrative rules of University

yy Lab, inspection and purchase of lab related items, curriculum development.

yy Monitor the DC’s performance

yy Process of accreditation

yy Schedule academic and professional activities of the school

yy Motivating faculty for academic activities such as training program/workshop/conference etc.

yy Result analysis, councelling of faculty & performance evaluation of faculty.

yy Review the faculty’s student feed-back data

yy Conduct of board of studies yy Monitoring and improving teaching learning, research and projects based learning.. yy Building morale and team spirit in the school

Chapter-11 | 49

DEAN

DIVISION CHAIRS ROLES AND RESPONSIBILITIES OF DC yy Administrative head of a division Administer, monitor, supervise and evaluate division activities yy Monitor the lab experiments update manual, equipment maintenance and import training for experiments.

PROJECT COORDINATORS

PROGRAM CHAIRS

ROLE OF PROJECT COORDINATORS

ROLES AND RESPONSIBILITIES OF PC

yy Project coordinators will work in consultation with Dean and all circulars are to be signed by Dean .

yy Finalize the theory, Laboratory and other courses to be offered in a semester and submit to Dean

yy Prepare circular for students project and evaluation methods

yy Collect the options of teaching courses through DCs and give it to Coutrse coordinator for processing

yy Organize academic and professional activities as the parts of division profiles such as arranging guest lectures, workshop, training programs, panel discussions, faculty development programs and so on

yy Registration for projects

yy Motivate faculty for research and publications, industry visits, research lab visit, attending industry training, arrange industry visit for students., To apply for sponsored/funded projects.

yy Conduct review process by external experts compile the final marks and submit to pc.

yy Monitor the faculty members for completeness of course file, teaching material and assignment, processing leave and arranging substitute faculty for lecture if required. yy Maintain division profile and records, division reports on academic and professional activities.

yy Make panels and schedule for internal review of projects and compile the marks after the review process

yy Handling students for their program related queries. yy Schedule and supervise the Quality Circle Meeting along with feedback coordinator and submit report to Dean. yy Prepare the results of CAT I and CATII and participate in result analysis with Dean yy Monitor the outcome of the meeting by Course in-charge along with course coordinator. yy Organize comprehensive viva for students yy Liase with COE for academic query and requirement

11.2 DEAN

Dean is the head of the School. He/She manages, plans and leads all tasks towards the objectives of the School. He/She works towards maintaining discipline, and academic and research growth in the School. When the problems or any other difficulties are not solved by coordinators, division chair and program chair, a student can meet the Dean for solution or help.

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11.3 PROGRAM CHAIR

A program chair is the person responsible for all aspects of a program. He/she maintains the health of the program. The curricula, credits, examination, and results of a program are the focus of the responsibility. A student first meets Program Chair for any academic query related to course, syllabi, marks, course registration, examinations, etc.

11.4 DIVISION CHAIR

A group of faculty who are experts in almost the same specialized area of courses are grouped together and form a division. The head of a division is called division chair (DC). A DC is like a local Dean of his/her division. Each division is responsible for the laboratories related to the area of the courses. A DC works towards the improvement of teaching/learning, research, project and skill development activities. A student can meet DC for utilisation of laboratory and other resources belonging to the division. A student must know all divisions and DCs for his/her School.

11.5 COORDINATORS

A coordinator is a faculty in-charge for executing a particular School task. A committee may be formed by the Dean to execute a school task such as CAT examinations, students’ project, research activity in a School, etc. A coordinator is usually the head of a committee. A student may also approach the concerned coordinator for updated information regarding a particular event. For example, he/she can approach the server coordinator for a website-related query or a student can approach the time table coordinator for information related to the time table. Students must know the names of the different coordinators in their school, so that they may receive appropriate guidance.

11.6 BONAFIDES

A student may periodically need certificates for different purposes such rail concession, loan, passport, internship, etc. Students must submit their applications to the Registrar‘s office which will process the same.

11.7 ATTESTATIONS

A student may require to have his/her documents, photos, etc. attested by the University. The student can submit the documents for attestation to the Registrar’s Office.

11.8 COLLECTION OF SYLLABI

Each student must collect an updated syllabus for the course at the beginning of the term. The syllabus must be signed by program chair. Each faculty uses the syllabus which is signed by program chair and the faculty gives the same syllabus to the students in the class. If a student collects the syllabus from any senior student, the school does not take any responsibility for its accuracy. The question papers are set according to the syllabus provided by the program chair.

MODIFICATION IN REGULATIONS Notwithstanding anything mentioned herein, the Academic Council headed by the Vice Chancellor of the University has the right to add, delete or modify these regulations from time to time. In case of any dispute arising out of interpretation of these rules, the interpretation by the Academic Council will be considered final and binding.

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Notes

Plot No.2, Sector 17-A, Yamuna Expressway, Greater Noida, District: Gautam Buddh Nagar, Uttar Pradesh -203201 India. Tel.: 0120-4806806 Website: www.galgotiasuniversity.edu.in

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