Big Bike Revival Workplaces Data Agreement: 2022 At Cycling UK, we are responsible to protect the people we are collecting personal data from. As a Grant funding recipient of the Big Bike Revival programme, you have agreed to collect personal data on our behalf and have that same level of responsibility; to protect the people you are collecting personal data from. It is essential that you and anyone who has access that personal data understands how to handle, store, and return it appropriately, in line with Cycling UK’s policies and procedures, and with the General Data Protection Regulation (GDPR). Personal data information is held at Cycling UK within the organisation and as a recipient of Grant funding, you must not share this information outside your organisation, send it by any means to any third party, share it in general conversation or use it for your own purposes whilst in your role or once your role has ended. As a Grant funding recipient and Big Bike Revival delivery partner it is your responsibility to ensure that the personal data collected as part of the Big Bike Revival programme is kept securely stored, handled according to the guidelines and returned by the secure method as set out by Cycling UK. The personal data you must collect according to this agreement will be from every participant that has attended every event. Specifically, you agree to collect is: • Participants personal data: Name, Email address, Consent Additionally, you must provide the following event information: • Events dates • Workplace name • Head count: number of people reached, engaged with, or promoted to • Bikes fixed Please read through the details below and confirm that you will comply to these conditions. Once your agreement is received you will be allowed to deliver the Big Bike Revival programme. • You have received your personal ‘online Data Sheet’ and you are accepting responsibility for the safe handling, storing, and returning of all participants personal data as a legal entity of Cycling UK. • Participants personal data will only be collected, handled, stored and returned to Cycling UK for the sole purpose of evaluating the Big Bike Revival programme. • Any physical copies of participants personal data will be securely destroyed upon return to Cycling UK. • Your personal online ‘Data Sheet’ will be kept in a password protected cloud storage format. • No back-up copies of participants personal data will be kept either locally or in a cloud storage environment by the Grant funding recipient. • Participants personal data will not be passed onto any other person(s) or third party. • By receiving the ‘online Data Sheet’ you are accepting responsibility for the safe keeping, handling and returning as a legal entity of Cycling UK.
Todays date: Monday, 07 November 2022 I have read and I agree to comply with the above terms and conditions. Double click the field below to sign.
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Participant information Personal Data Privacy Policy 2022 Cycling UK is committed to protecting and respecting the personal data that we hold. We are collecting and processing your personal data for the purpose of monitoring and evaluating the impact of the Big Bike Revival programme. We will only share your information with the group hosting the event you attended. The information collected is being classified as personal data and will be processed with your consent. Please tell the group delivering the event that you consent to Cycling UK contacting you for the above purpose. If you would like to withdraw your consent at anytime please contact the project team on bigbikerevival@cyclinguk.org If you would like to provide feedback on the process or wish to be provided with any additional information on how we handle your personal data please contact our Data Protection Officer (DPO) on dpo@cyclinguk.org
Lawful Processing The lawful bases for processing are set out in Article 6 of the General Data Protection Regulation (GDPR). At least one of these must apply whenever personal data is to be processed: (a) Consent: you have given Cycling UK clear consent for your personal data to be processed for a specific purpose. (b) Contract: the processing is necessary for you to have a contract with Cycling UK. Cycling UK have asked you to take specific steps before entering into a contract. (c) Legal obligation: the processing is necessary for Cycling UK to comply with the law (not including contractual obligations). (d) Vital interests: the processing is necessary to protect someone’s life. (e) Public task: the processing is necessary for Cycling UK to perform a task that is in the public interest or for its official functions, and the task or function has a clear basis in law. (f) Legitimate interests: the processing is necessary for Cycling UKs legitimate interests, or the legitimate interests of a third party, unless there is a good reason to protect the individual’s personal data that overrides those legitimate interests. What are your rights in respect of your personal data? 1. The right of access. 2. The right to rectification. 3. The right to erasure or right to be forgotten. 4. The right to restriction of processing. 5. The right to be informed. 6. The right to data portability. 7. The right to object. 8. The right not to be subject to a decision based solely on automated processing. Under the Act and GDPR, you may ask for a copy of the information we hold about you and you may request changes be made to this information if it is inaccurate or not up to date. In these circumstance please email the DPO at dpo@cyclinguk.org
How long do we hold data for We retain the personal data processed by us for as long as is considered necessary for the purpose(s) for which it was collected, there may also be occasions which will require data to be kept for longer, however his will typically be for legal purposes. Sharing personal data We will only share personal data with others when we are legally permitted to do so. When we share data with others, we put contractual arrangements and security mechanisms in place to protect the data and to comply with our data protection, confidentiality and security standards. Where we store your personal data The data that we collect from you will be processed at our servers in the UK. It may also be processed by organisations operating in the EEA that Cycling UK has instructed. If Personal Data is transferred outside the UK or EEA to a country without a designated adequacy rating Cycling UK will request the data subject’s consent before processing the data. Consent will not be sought where the Processor’s Binding Corporate Rules stipulate that the data will be processed in accordance with GDPR. Complaints For further information on your rights and how to complain to the ICO, please refer to the ICO website https://ico.org.uk/concerns Contact details Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Tel: 0303 123 1113 (local rate) Changes to our privacy statement Updates to this privacy statement will appear on the website. This privacy statement was last updated on 07/04/2022.
Participant information Why we collect contact details and send surveys Here's why Contact Details Collected at the event
Survey 1 Sent by email just after the event
More survey responses
Survey 2 Sent by email 3 months after the event
Survey evidence Reported to funders
More FREE local events
More evidence for funders
More funding for free events
Help us help others
DR DR AF AF Tsurveys T Why we collect details and send
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The led-ride, bike-check or learning you experienced, received or gained at this event is FREE to you. We collect your name, email address and consent so we, Cycling UK, can send you a short survey about this event.
We collect your details Name & Email We'll contact you to ask about the event. Our 'Privacy Policy' details how you are protected. Consent 80% of the emails we collect include consent. We only contact those who consent. Opt-out anytime If you change your mind, opt-out anytime.
Contact Details Collected at the event
We'll send you a survey
Here's why
95% of those who start our survey finish it.
Survey 1 About you & your cycling
Survey 2 About your cycling
Completion Time 5 minutes
Completion Time 3 minutes
Shortly after the event, you'll receive an email link to Survey 1. You'll be asked questions about who you are and about your cycling experience.
After 3 months, you'll receive an email link to Survey 2. You'll be asked questions about how your cycling has progressed.
Survey 1 Sent by email just after the event
Survey 2 Sent by email 3 months later
More survey responses
More FREE local events
More evidence for funders
Help us help others Help us help others and give your name, email and consent so we, Cycling UK can contact you.
Survey evidence Reported to our funders
More funding for free events