Configure journals in Odoo13
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INTRODUCTION ❖ An accounting journal is a record of transaction exchanges requested by date, these transactions are recorded in the name of journal entries. ❖
Each journal entries show account names and their credits and debit values.
❖ In Odoo we can create different types of journals. ➢ ➢ ➢ ➢ ➢
Sales Purchase Cash Bank Miscellaneous
❖ These are the basic five types of journals in Odoo. Each journal types have different rules
❖ However, one can also add different journals in Oodo.Go to Accounting > Configuration > Accounting > Journals.
❖ Upon clicking Journals, you will be navigated to a new window, where Odoo enlists with different Journal Types like Customer Invoices, Vendor Bills, and more.
❖ Upon clicking the create button, you can add a new accounting journal in Odoo.
❖ Then from product page, setting newly created account as income account for that product.
❖ The creation form includes: Journal Name: The field defines the name of the accounting journal. Type: There are five types of journals in Odoo. ● ● ● ● ●
Sale: Select Sale for customer invoice journal. Purchase: Select Purchase for Vendor Bills Cash: Select cash for journals that are used in customer or vendor payments. Bank: Select Bank for journals that are used in customer or vendor payments. General: General for miscellaneous operations journals.
❖ Under Journal Entries Tab: Short Code: Odoo will create a sequence number for each journal we create. Journal entries of this journal uses this short code as the prefix of generating
Next Number: The next sequence number will be used for the next invoice. Default Debit Account: It is the default account for debit amount. Default Credit Account: It is the default account for credit amount.
❖ Under Advanced Settings Tab:
❖ Communication type - You can set here default communication,that will appear on customer invoices, once validated, to help the customer to refer to that invoice for making the payment ❖ Communication Standard - Models for different references,By default it will be odoo ❖ Account Type allowed : Account type allowed for this journal ❖ Accounts Allowed : Accounts allowed for this journal ❖ Lock posted entries with Hash : If it is enabled the invoice/accounting entries get hash as soon as validated and cannot edit anymore ❖ Configure email server - You can configure email server for this particular journal
❖ Let’s create a new one with Type, short code and company
❖ Let’s create journal entries for this journal from Accounting > Journal Entries > Create
❖ As a result we will get a popup like below. ❖ This is the only way to delete a COA once the transaction has been recorded.
❖ We can use this journal for creating invoice and so on.
For More Details
Check our company website for related blogs and Odoo book. Odoo for Beginners - Odoo V13 Odoo 13 Accounting Check our YouTube
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technical videos in Odoo. How to configure Journals in Odoo 13?
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