Table of Contents The Big Picture
2-3
Our Program Our Philosophy Our Purpose and Objectives
Our Staff
4
Residence Life Staff
Staff Values
5
Student Values Partnering With Parents
6 7
Staff Screening, Training and Accountability
Communication Parent Visits Transfer of Guardianship
Details You Need To Know
8-10
What to Bring to School Residence Life Calendar School Day Routine Residence Life Schedules Sunday Quiet Time Open and Closed Campus Hours Allowance
Student Services Academic Support Spiritual Services Counseling Services Food Services Laundry Services Health Services Transportation Financial Services
Office Pool Gym Short Stay Program
Student Opportunities
14
Dorm Council Class Meetings Senior Privileges
Student Expectations
15-20
Behavior Guidelines Social Guidelines Media Guidelines After School and Weekend Dress Code Off-Campus and School Trips Chores and Community Service Student Safety
Student Conduct & Discipline
21-24
Encouraging Appropriate Behavior Preventing Misconduct Responding to Misconduct Discipline Guidelines Prohibited Substances and Materials Gang Involvement
11-13
Policies & Forms
25-27
Admissions Policy Boarding Home Ratios Personal Protection Policy and Advocacy Network School Jurisdiction DIS Residency and Guardianship Policy Early Withdrawal Preparing for School Breaks Residence Life Forms
The Big Picture Our Program
Our Philosophy
Welcome to the residence life program of Dalat International School. We strive to make the residential program as home-like as possible within the limits of a large, close community. We want our dorms to become a “home away from home” for Dalat’s boarding students. One of our highest priorities is to partner with parents to help meet the needs of our students, so that they will grow physically, socially, emotionally, academically and spiritually.
Dalat International School offers a residence life program for children enrolled at the school. The residence life program operates within the framework of the statement of faith, mission statement and policies and procedures of Dalat International School.
Our dorm staff are specifically called and committed to residence life ministry. For the 2012-2013 school year, we have four dorm parent couples (one of whom also serves as the residence supervisors), three assistant dorm parents and a nurse on the staff team. All are committed to Christ and to making each student’s stay at Dalat a positive and enriching experience. There are four dorms located on Dalat’s campus: Jaffray, Ziemer, Jackson and Chandler. All dorm families are made up of sibling groups. Dorms are considered private residences for dorm students and residence life staff. Individuals from the school and community are expected to respect the privacy of the dorm families. This handbook is designed to help parents and students understand our mission, values, guidelines and expectations. The more familiar students and parents are with the expectations of our program, the easier their adjustment will be. Therefore, we require all students and parents to read our handbook and sign a document stating that they understand and support the values and guidelines outlined therein.
2 Residence Life Handbook 2012-2013
The residence life program strives to create a comfortable, homelike, Christian environment by providing positive, loving care to meet the spiritual, emotional and physical needs of each child. Each staff member views this as a vital ministry given by God. The residence life staff team will work together so that each child will be ‘trained in the way he should go.’ (Proverbs 22:6). Sending a child to be part of the Dalat International School’s residence life program is to be viewed by the parents as an extension of the family unit as instituted by God. As parenthood is a God-given responsibility, the residence life staff views their role as an extension of the family unit. In order for children to grow in ‘wisdom and stature, and in favor with God and men’ (Luke 2:52), the boarding staff recognize that the dorm students receive their primary training in the home. The residence life program identifies the need for continuing parental responsibility and involvement in the care and training of children who reside in the dorms. Regular dialogue between parents and dorm parents will help to maintain this continuum of care for their children. The residence life program supports the values, teachings and beliefs of the parents, providing the parent's values are in alignment with the Dalat International School mission statement.
Residence life staff need to be called by God and must model a godly, spiritual life before the children. Residence life personnel exercise flexibility and understanding in the individual care of each dorm student within the context of the group living environment. Staff will be committed to personal and professional development by attending training sessions, workshops and by regular reading of the growing body of literature about child development, effective parenting, family dynamics and the unique needs of third culture kids. The residence life home setting will be a place where God’s love is taught, lived and demonstrated through modeling and instruction according to God’s Word (Deuteronomy 6:1-7). Open communication, mutual respect and trustworthiness are fundamental to the effective operation of each boarding home. The residence life staff works as a team with parents, administrators and teachers. Each member of this team is striving to achieve the same goal of developing children into mature and godly young men and women. Residence life staff will assist in equipping students for entry into adulthood and for returning to their home country.
Our Purpose and Objectives The purpose of the Dalat International School residence life program is to provide Christ-centered parenting in a home-like community through the following objectives:
Student Development We want to help each student reach his/her fullest potential (spiritually, emotionally, academically, and physically.) We plan to accomplish this through focusing our effort on these four areas: a. Spiritual Growth – We want to model an authentic, godly life that inspires students to become passionate followers of Christ. b. Biblical Parenting – We want to parent students, in cooperation with their parents, according to Biblical values, providing unconditional love, nurture, encouragement, guidance, training, discipline and prayer. c. Family Life – We want to share our lives and families in a generous and transparent way. d. Daily Care and Nurture – We want to provide for the spiritual, emotional, physical and educational needs of boarders on a daily basis, enabling them to develop life skills, respectful attitudes, self discipline and personal responsibility.
Communication We want to communicate effectively with students, staff, parents and others to achieve mutual understanding and cooperation.
Community We want to love and support the members of our community, seeking to live in unity, healthy interdependence and mutual respect.
Administration We want to operate the residence life program in an effective and efficient way.
Personnel We want to provide ongoing, systematic screening, training, development and evaluation of Residence Life personnel.
Facilities We want to provide a safe, comfortable home environment for boarders.
Finances We want to follow a balanced and fair budget that provides for the needs of the boarding students.
Residence Life Handbook 2012-2013 3
Our Staff
Brian and Valerie Weidemann - Jaffray Dorm Residence Supervisors
Eddie and Becky Jenkins - Chandler Dorm Assistant Residence Supervisors
Jonas and Mary Hawk - Jackson Dorm
Joe and Cheryl Young - Ziemer Dorm
Heather Nichols Assistant Dorm Parent
4 Residence Life Handbook 2012-2013
Barb Nichols Assistant Dorm Parent
Jan Hogan Nurse
Staff Values The residence staff and the school administration agree upon the following values for our residence life staff. We value:
• Christ-likeness and personal integrity, as we believe that providing positive role models for our dorm students is best done when we are continually growing in spiritual maturity and character.
• Healthy marriages and families, as these are the foundation for providing a positive home environment for dorm students.
The residence life program receives accountability from the administration and school board of DIS, as well as the on-going accreditation process with the Association of Christian Schools International. The residence life program and the academic program are autonomous divisions of Dalat International School but both staff teams work in close partnership with each other. The relationship of boarding students and their parents to the academic staff members is the same as that for day-students and their families.
• Excellence in ministry, as we do our work unto God our Master.
• Co-parenting with our dorm students’ parents, as we believe that regular, loving and honest communication with parents is essential to best serve the needs of their children.
• Team unity and community, as we believe that interdependence and mutual support is essential to the success of our team.
Staff Screening, Training and Accountability The administration follows careful hiring procedures to ensure the selection of appropriate residence life staff to provide quality, Christian supervision for students residing in the dormitories. Each prospective staff member undergoes a screening process that includes, but is not limited to, background checks, personal references, personality profile, pastoral recommendation, evaluation of spiritual and moral characteristics and child-care management skills, multi-faceted psychological testing and a personal interview. Incoming staff receive orientation and job training to equip them to fulfil the responsibilities of their position. The residence life team participates in on-going professional development training each year. Residence life staff receive annual evaluations which include input from student and parent surveys.
Residence Life Handbook 2012-2013 5
t n e d u St
s e u l Va
Dalat International School has developed values and guidelines for community living which provide both personal freedoms and responsibilities. We desire that our expectations and guidelines be value-driven, so that our students do not merely comply with a list of rules, but learn the importance of making careful choices in their behavior based on Biblical principles. We hope that our dorm students become known for embracing these values, as they study at Dalat and continue on wherever God leads them. As you read through this handbook, you will notice that our values form the foundation for all of our guidelines in our boarding community. As residence life staff, we seek to mentor and inspire our students to embrace these values:
Spiritual Growth
Healthy Relationships
All of our residence life staff desire to see each boarding student grow in his or her understanding of God’s love. Each dorm family will spend time reading the Bible and praying together, as well as attending local church services. In addition to these formal times of spiritual instruction, our staff members will provide Biblical guidance and counsel to boarding students.
Students will be encouraged to develop and maintain healthy relationships that are marked by love, consideration, purity and forgiveness. Students should seek to resolve conflicts in appropriate ways.
Respect for Others As we live in close quarters and a small community, an extra measure of consideration needs to be shown to one another. Students are expected to show respect for dorm-mates, dorm parents, teachers, support staff, and those in our community.
Personal Responsibility and Integrity The boarding program operates on a trust basis. We trust our students to follow the guidelines of the school and of the boarding program. Realizing that maturity comes through learning from one’s mistakes, we expect students to be cooperative in accepting the consequences for misbehavior. This process will help students mature and develop into people of integrity. Personal modesty is an important aspect of living responsibly and with integrity. How we dress reflects our desire to please God and live in consideration of others. Therefore, dorm students are expected to dress modestly at all times. Students are expected to show respect for school property, including their dorm homes, classrooms, off campus areas, books, clothing, personal effects, etc. They are responsible to keep their dorm living area clean and neat. 6 Residence Life Handbook 2012-2013
Reaching Your Full Potential We expect students to give their best effort to their studies. We will provide encouragement and accountability to help them achieve their goals and reach their full potential.
Positive Attitude A student’s attitude will determine whether his or her dorm stay will be a negative or positive experience. Staff and students will work together to foster an atmosphere of gratefulness, helpfulness, and unity in dorm families. Negative attitudes such as complaining, grumbling, and deception, a critical spirit, divisiveness or disrespect for authority will be avoided.
Personal Health and Safety This includes maintaining appropriate personal habits, eating well-balanced meals, using proper manners, and adhering to school safety rules.
Community We believe that our students’ boarding experience will be enhanced if each one contributes to the dorm community and reaches out to those in need in and outside of our community. Dorms will seek opportunities to bond as a dorm family and serve together in their communities.
Partnering With Parents Communication
Transfer of Guardianship
Correspondence between dorm parents and student parents is essential for quality co-parenting. Dorm parents write a general weekly letter and send pictures to parents, in addition to corresponding individually regarding specific student issues. Students are required to communicate with their parents on a weekly basis.
If parents would like to check out their child from the dorm while they are visiting, they should fill out the ‘Transfer of Guardianship Form.’ This form needs to be completed and handed in to the dorm parent before the student leaves the dorm to enter the care of their parents or guardian. This form can be picked up from the dorm parents or residence supervisors. Upon returning their child, parents should meet with the dorm parent and sign their child back into the dorm. This procedure helps to avoid confusion about who is responsible for the student at any given time.
The privacy of boarding students will be respected as much as possible within the context of the boarding community. Written, verbal and electronic information of a sensitive nature concerning student behavior will be held in confidence by residence life staff.
(Value: Co-parenting)
Residence life staff will be careful when discussing the professional employment of the parents of boarders. (Value: Healthy relationships)
Parent Visits Parents are encouraged to visit their students often so that they can see them in the dorm context, get to know their dorm parents and family and observe the overall boarding program. They are invited to attend chapels, sports events, drama presentations, musical concerts, awards ceremonies and other activities in which their student participates. Parents are also welcome to contribute to special events in the dorms like providing a special cultural meal or snack for the dorm family or share in the dorm devotions so that their child's dorm siblings can get to know them better. These kinds of activities strengthen the connection between the dorm family and visiting parents.
Visiting children are welcome in the dorm when accompanied by the parents. Any other questions about parent visits can be directed to the dorm parents or residence life supervisors. The staff team is committed to welcoming and including visiting parents so that each visit is a positive experience for both the parents and their student(s) and that the connection between parents and dorm families is maximized.
Residence Life Handbook 2012-2013 7
Details You Need To Know What to Bring to School Dalat International School requires students to wear a uniform during the school day, so the list below represents the clothes and other items needed for after school times. Battery operated alarm clock (hand phones are turned in at night and may not be used as an alarm clock) Casual clothes for after school Dress clothes for church and formal events Modest sleep wear Modest bathing suit (no Speedos for boys, girls’ suits must cover their midriff, girls may not bring bikinis to school) Twin/single size sheets, pillowcases and mattress pad, bath towels, wash cloths, swimming towel Toiletries such as toothbrush, toothpaste, shampoo, conditioner, deodorant Comb or brush/hair accessories Headphones Bible and personal devotional material Framed family photos, and other favourite keepsakes Wallet or purse Umbrella Light jacket or sweater Athletic shoes, sandals, and dress shoes Overnight bag for sleepovers, dorm outings and sports/choir/band trips Personal sunscreen and insect repellent A set of older clothes for the evacuation backpack and/or work projects The above is just a guideline for after school attire. Students may bring more or less, depending on their personal tastes. If your child comes without one of the items listed above and the dorm parent finds that he/she needs one, they will contact you to make arrangements to purchase one for your child and charge the expense to your account. Your student’s name should be clearly marked on all of their clothing and belongings. This can be done with nametags or permanent marker. Dorm students are required to purchase three sets of uniforms each. Uniforms and alterations will be charged to the parents’ account.
8 Residence Life Handbook 2012-2013
The dorm rooms are not big and there are 2- 4 students to a room. Closet and dresser space is limited so use good judgment in how much you send with your student. It is hard to keep track of everyone’s belongings and things will get broken when they share. Students should not bring anything of great value. Students should not store cash or expensive items in their dorm rooms. Dorm parents may keep student allowances locked in their offices. DIS will not be responsible for lost or stolen cash or personal belongings. If a student brings expensive personal belongings to school, we encourage parents to have those items insured. Parents may contact our school office to have an insurance agent assess their student’s belonging to purchase insurance. Personal belongings should be taken home at the end of each semester. Limited storage may be available to students over breaks, at the dorm parents’ discretion. Unclaimed items left after one semester become the property of the boarding program, unless prior arrangements are made. Dalat School is not liable for loss, theft or damage to stored items.
Residence Life Calendar Parents are advised to look carefully at the school calendar each year to determine when the dorms open and close each semester so they may plan their student’s travel itinerary accordingly. For the 2012-2013 school year, the boarding program will adhere to these dates: August 11, 2012, 5:00 pm August 14, 2012 December 20, 2012 December 21, 2012, 5:00 pm January 20, 2013, 5:00 pm January 22, 2013 March 30, 2013, 1:00 pm April 1-5, 2013 April 7, 2013, 1:00 pm June 4, 2013 June 5, 2013 June6, 2013 5:00 pm
– – – – – – – – – – – –
Dorms open School starts Last day of classes Dorms close Dorms open School starts Dorms close Mid-semester break Dorms open Last day of classes Commencement Dorms close
If students arrive before dorms open or depart after dorms close, parents are responsible to arrange other accommodations for them with local guardians. During the mid-semester break, the dorms will close so that students can go home and enjoy time with their parents.
School Day Routine 7:15 am
Wake up, prepare for school, pick up/ drop off laundry, clean room
7:30 am
Breakfast served in dorm
8:20 am
School starts
3:45 pm
School ends
5:40 pm
Family-style supper in the cafeteria
6:00 - 10:00 pm Homework only in the dorm study rooms 7:30 - 9:00 pm
Supervised study hall in the dorm or computer lab
9:00 pm
Dorm meetings, devotions or free time
9:00 - 10:00 pm Bedtimes, depending on ages of students 10:30 pm
Lights out for all students Only personal reading lamps may be used for individual studying
Students are expected to check in with their dorm parents after school. An after-school snack is provided. Afternoons are filled with a variety of activities for our dorm students: drama, sports practices, tutoring sessions, computer lab or library time, music practicing and lessons, and free time.
Residence Life Schedule Curfews SCHOOL 5:30 pm DAYS
All dorm students are required to attend the supper meal on Mondays through Thursdays at 5:40 pm. Our general expectation is for students to attend the evening meal together as a dorm; exceptions are granted by dorm staff occasionally for sports and special events. After dinner, students are free to enjoy campus activities until 7:30 pm. Dorm study rooms are quiet zones for homework only from 6:00 pm - 10:00 pm. A super vised study hall is required from 7:30 - 9:00 pm on Mondays through Thursday evenings. Locations for study hall include the dorm study room (for homework only, not multi-tasking), dorm lounges or the supervised computer lab. Students need dorm parent permission to go to the computer lab where multi-tasking is allowed. Students may study in their rooms during evening study hall with Ipads or laptops with the permission of their dorm parents. There is no gaming at any location during evening study hall. All students return to their dorms after study hall. Dorm parents may use discretion to modify the regularly scheduled bedtimes for special circumstances. Responsible high school students may receive the privilege of using dorm-provided reading lights for extra studying as needed. Students who show irresponsible behavior such as being late for class, sleeping in class or not fulfilling other school or dorm responsibilities may lose the privilege of using their reading lamp to study after bedtime. (Values: Healthy relationships, reaching one’s fullest potential, respect for others, personal responsibility, personal health, spiritual growth)
Bedtimes Gr. 6 – 9:00 pm Gr. 7-8 – 9:30 pm Gr. 9-12 – 10:00 pm
FRI
10:00 pm Gr. 6 – 10:00 pm Seniors - 11:00 pm Gr. 7-8 – 11:00 pm Gr. 9-12 – 12:00 pm
SAT
10:00 pm
Gr. 6 – 10:00 pm Gr. 7-8 – 10:30 pm Gr. 9-12 – 11:00 pm
SUN
8:00 pm
Gr. 6 – 9:00 pm Gr. 7-8 – 9:30 pm Gr. 9-12 – 10:00 pm
Internet access available in dorms Daily 7:00 am – 10:00 pm Quiet zone - homework only in dorm study rooms Daily 6:00 pm – 10:00 pm
Residence Life Handbook 2012-2013 9
Sunday Quiet Time Each Sunday afternoon students will have a quiet time from 1:00 to 3:00 pm. Students stay in their dorms during this time and no off campus students are allowed on the school grounds. The campus and the dorms remain quiet during this time so that students may rest. There are to be no phone calls during quiet time. (Value: Respect for others, Personal health)
Due to the fact that our lower campus is not generally supervised like our upper campus, students may only be on lower campus with the approval of their dorm parents or under the supervision of a staff member. After campus is closed, students who are waiting for a ride home should wait at the guard house. If senior students return to campus on Friday nights for the extra hour between 10 – 11 pm, they may gather at the student center on campus or they may return to their own dorms. (Value: Healthy relationships, Respect for others)
Open and Closed Campus Hours Our campus is open to day students and others in the community during the following times: Monday - Thursday
7:45 am – 5:30 pm
Friday
7:45 am – 10:00 pm
Saturday
11:00 am – 10:00 pm
Sunday
3:00 pm – 6:00 pm
While we want to cultivate a warm and welcoming atmosphere on our campus, we also have ‘closed campus’ hours to protect quieter times for our dorm families. Day students may occasionally remain on campus during ‘closed campus’ hours if they are participating in a school or dorm-sponsored activity or have been specifically invited by a dorm staff member. When these exceptions occur, students need to be in the proper place of the activity, not loitering around campus. For example, if indoor soccer is offered on Friday night, students may be in the gym from 10 – 11:30 pm. No loitering outside the gym or on campus is permitted. At the conclusion of the activity, all students return to their dorms or leave campus.
10 Residence Life Handbook 2012-2013
Allowance The chart below shows recommended amounts for monthly allowance for dorm students. Parents may request that their students receive either higher or lower amounts by contacting the school’s finance office. If a special request is not communicated, students will receive the amount shown below. Student allowances are not included in the boarding fees; they are charged to the parents’ school account. Grades 6 Grade 7 Grade 8 Grade 9 Grade 10 Grade 11 Grade 12
RM 40.00/month RM 50.00/month RM 60.00/month RM 70.00/month RM 90.00/month RM 100.00/month RM 120.00/month
Student Services Academic Support
Food Services
Students and their parents retain full responsibility for students’ academic success. Parents, students and dorm staff have access to Powerschool, Dalat’s online grading book. Dorm staff provide appropriate opportunity and accountability for students to focus on their studies. If a student’s GPA drops below 3.0 or if they have an F in a class or incomplete/missing assignments, his/her weekend freedoms may be restricted and they may be given increased accountability during study hours.
Breakfasts are provided in each dorm on Mondays through Saturdays. All other meals are provided by the school cafeteria. Sometimes on weekends, dorm families will go out to eat together, enjoy a special homemade dinner in the dorm or dorm parents will give students cash to eat out at local restaurants.
Evening study hall on school nights is from 7:30 – 9:00 pm. The dorm study rooms are homework only, quiet zones. Freedom to go to the computer lab for evening study hall is dependent on students’ responsibility; permission is granted by the dorm parents each time. Multi-tasking while doing homework is permitted in the computer lab only during evening study hall. No gaming is allowing in either location (dorm study room or computer lab) during study hall. Dorm kitchens are closed during study hall.
Students are expected to attend all meals in the cafeteria. Prior arrangements need to be made with the dorm parents or residence supervisors if students need to miss a meal. Dorm parents will teach and encourage appropriate table manners and healthy eating habits. Inappropriate or unhealthy behaviour will be handled at the discretion of dorm staff. Students may not enter the cafeteria kitchen without the permission of a dorm staff member. (Value: Personal health, Respect for others)
Spiritual Services
Laundry Services
The residence program provides an environment conducive to the spiritual growth of each student. The residence supervisors provide general oversight to the program to ensure that boarding students receive adequate spiritual care. Dorm parents provide regular family devotional times and personal spiritual counseling for students as needed. Boarding students are encouraged to develop a lifestyle that reflects Biblical principles and values and to prioritize personal prayer and Bible reading.
Laundry service is provided as a benefit for boarding students Mondays through Fridays. Students are responsible to hand in their soiled laundry and pick up their clean clothes on each school day. If students are irresponsible or disrespectful of this service, they may lose their laundry privilege for a time determined by their dorm parents. In this case, laundry machines will be made available for the student to take care of their own laundry.
All students are expected to participate in the Dalat Spiritual Life program. This includes chapels, special services, Missions Emphasis Week, and Spiritual Emphasis Week. Dorm students are required to attend church, either with their dorm family or another church approved by their dorm parents. Midweek prayer meeting is optional for students.
Clothing items are sometimes lost or damaged in the laundry, beyond the control of our employees. DIS will not be responsible to replace lost or damaged clothing items. Senior students may be given the privilege and responsibility of learning to do their own laundry in order to help them prepare for college life.
(Value: Spiritual growth)
Counseling Services Counseling staff are available to meet with boarding students regarding personal issues or needs. Parents will be informed of regular, ongoing counseling sessions between a student and the school’s counseling staff.
Residence Life Handbook 2012-2013 11
Health Services
Financial Services
Residence life staff are responsible to respond to the medical needs of boarding students who become ill or injured while under their responsibility. In an emergency situation, the dorm parents will take appropriate action. Residence life personnel will inform the parents or guardian as soon as possible whenever a student requires emergency hospital treatment. Boarding program staff will encourage good health practices and limited supervision of the students’ diet, rest, exercise and emotional health.
Every family with a student attending DIS will be provided with a financial account with the school. All of the student’s expenses will be charged to the family’s school account, including tuition, room and board, monthly allowance, uniforms, school-provided health services, local medical costs, office supplies, etc, as well as parent-approved student cash withdrawals. The school provides parents with an account of the billing activity each month.
The parents of dorm students are responsible for keeping their students’ immunizations up to date and informing the dorm parents and the school nurse of any known medical needs/problems their child(ren) may have. The residence program is not responsible for treating serious illness or injuries, arranging for routine medical services or paying for medical expenses. Health Center hours: 7:45 am - 4:30 pm The nurse tries to be available during posted hours and students are welcome to visit her. If the nurse is not in the Health Center during school hours, students should see the school receptionist. During after-school hours, dorm students should check with their dorm parents before visiting the nurse. Students must receive permission from the nurse to visit a patient at other times. The cost of mileage to and from doctors/dentists appointments and medication/treatment are charged to parents’ accounts.
If a student wishes to withdraw money from their parent’s account above the amount approved on the annual information form, an email from the parents is required. Upon receipt of the email, the dorm parents will give the student a finance slip which the student may use to withdraw the money from the parent’s account. A student’s cash withdrawal may not exceed RM500 in total in any one statement period unless under emergencies at the approval of the school’s CFO. Parents are advised to maintain a credit balance in their accounts to pre-empt expenses incurred by their children to avoid financial complications. Parents are reminded to settle any outstanding balance that appears in their account within twenty-one days from the date of the monthly statement. The school reserves the right to freeze the account if no payment is received after the twenty-one day period. Once an account is frozen, the student will no longer be allowed to charge any of the above transactions to the account.
(Value: Personal health, respect for others)
Parents may contact the Office of Finance (Adeline – adeline@dalat.ord) should they have any questions pertaining to their account or related issues.
Transportation
Office
The boarding program provides transportation for dorm students to and from the airport at the beginning and end of each semester and the mid-semester break. Accompanying parents and guests may be charged for a percentage of transportation costs. Transportation to airports outside of the semester breaks for additional personal trips will be charged to the parents’ account.
School supplies are available for student purchase from the school office at specified times. Stamps, air forms, and the cashing of checks are handled only after the office is closed. Students may not leave unstamped letters at the front desk to be stamped by the receptionist. Students may not be in the office after it is closed, except when they are accompanied by a staff member.
We encourage parents to plan student travel to arrive and depart before 11:00 pm. Students arriving/ departing after midnight may be charged an additional fee for transportation.
12 Residence Life Handbook 2012-2013
Pool Dorm students must ask for permission from their dorm parents to use the pool and are required to follow all posted pool rules. Students may never swim alone. When elementary students or co-ed groups are using the pool, adult supervision is required.
Gym The primary purpose of the gym is for health/physical education classes and for the extra-curricular athletic programs of the school. When the gym and/or weight room is not being used in one of those capacities, it is free for use by any Dalat students or staff. If students want to use the gym or weight room, they need to have adult supervision. (Value: Personal Health and Safety)
Short Stay Program Dalat's residence life division offers a short stay program as an expression of our desire to minister to students who require short term care while their parents need to be away from Penang with a maximum of 10 days total per semester. This program allows current day students to continue attending Dalat School without interruption during their parents’ absence.
Applications will be considered on a case-by-case basis by the program coordinator. Not all short stay requests may be approved as available space and dorm dynamics are considered when processing applications. Short stay boarders are not scheduled during the first and last weeks of each semester, holiday weekends or when the dorms are closed. Short stay applications may request a specific dorm, but we do not guarantee placement in the dorm of their choice. The fee for a short stay in the boarding program is RM120.00 per day per student, which will be charged to the parents’ school account. This fee includes lodging, meals, dorm snacks, towels and linens. Missionaries may receive a discounted rate. If the dorm has a special activity or trip planned during the student’s short stay, the student may be asked to pay his/her own expenses. If a student is left in the dorm beyond their reservation date without communication from the parents, there will be a 25% increase per additional day added to the daily rate. Communication between parents and dorm parents is crucial to ensure a positive experience for short stay boarders. At least one parent is expected to personally meet with the dorm parents before a student is left in the dorm. Short stay boarding students are required to sign a commitment form indicating their desire to support and obey Residence Life guidelines and staff.
Short stay application forms are available online and from the school secretary. Applications should be filled out by the parents and submitted to the office two weeks in advance with a RM20 non-refundable deposit. The deposit is applicable to the short stay fees.
Residence Life Handbook 2012-2013 13
Student Opportunities Dorm Council
Class Meetings
Each dorm elects one representative to serve on Dorm Council. These elections usually take place within the first few weeks of each semester. The same people may be re-elected.
Juniors and seniors participate in special activities with their class sponsors on a regular basis. Dorm students should attend all class meetings and class functions.
The Dorm Council meets monthly to plan activities and discuss ways to improve the residence life program. The Dorm Council is led by the residence supervisor.
Senior Privileges
The Dorm Council operates according to the following philosophy: Purpose Objectives
- Student leadership in the dorms - Good examples of community citizenship - Foster communication between dorm students and dorm staff - Sponsor dorm programs - Plan special activities for dorm students - Provide a “suggestion outlet� for dorm students - Assist in solving dorm issues - Assist with study hall supervision
(Value: Community service)
14 Residence Life Handbook 2012-2013
(Value: Community service, Healthy relationships)
Seniors may earn special privileges which will be determined by the dorm parents and/or the residence supervisors. (Value: Personal responsibility)
Student Expectations Behavior Guidelines The residence life handbook is updated annually to communicate the values, guidelines, and expectations of the program; however, residence life staff have freedom and authority to apply and amend the guidelines or give exceptions according to their discretion, under the authority of and with accountability from the residence supervisors. The residence life program reserves the right to determine behavior guidelines within which the boarding students are expected to live while they are under its authority and responsibility. Each dorm has designated boys and girls rooms and hallways. Boys and girls are not allowed to enter the designated hallways or dorm rooms of the opposite gender.
The family atmosphere of each dorm will be protected so that boarding students may treat one another as ‘brothers” and “sisters.’ Students within the same dorm are discouraged from dating one another, as a romantic relationship within a dorm can jeopardize the family dynamic. If a dating relationship develops within a dorm, the couple involved must keep all aspects of their dating relationship outside of the dorm facility. They may not appear as a couple when they are inside the dorm together at any time. No physical contact may occur within the dorm; handholding is the only form of physical contact that is permitted between couples at Dalat and this may only take place outside of the dorm. If the couple cannot abide by this policy, one of them may be moved to a different boarding family and facility. (Value: Healthy relationships, Personal integrity)
Social Guidelines Dating Dalat International School encourages wholesome relationships between boys and girls. We commit to uphold Biblical standards in our relationships as outlined in God’s Word. We will strive to conduct ourselves according to the values of love, purity, honor, respect and self-control in our relationships. We expect students to be above reproach at all times with students of the opposite gender. Occasionally, a male and female student may choose to develop a deeper relationship. If students choose to enter a more committed, positive dating relationship, the following guidelines will be followed because dating relationships carry a greater responsibility. • High school students (grades 9-12) have the opportunity to be involved in dating relationships. Students in grades eight and below are not permitted to date. • If a male student, dorm or day, chooses to establish a dating relationship with a female dorm student, he has the responsibility of asking permission from her dorm dad. Likewise, a male dorm student who chooses to establish a dating relationship with a female day student has the responsibility of asking permission from her father. Both students in a dating relationship are responsible to communicate with their own parents. • Dorm students who want to be involved in a dating relationship need to discuss their plans with their dorm parents. Both students may be asked to review and sign the DIS Principles and Guidelines for a Dating Relationship form. • The only appropriate physical expression in a dating relationship at Dalat is holding hands. Handholding is not permitted during school hours, as per the Student Parent Handbook.
Language Guidlines It is our desire that each student feels included in our dorm families; therefore, we encourage all students to use English when in a group or public setting. Earbud Use Earbud/ear phone use is only appropriate when it will not inhibit social interaction in a group or public setting. (Value: Respect for others, Healthy relationships)
Media Guidelines All media in the dorms will be screened according to the biblical standards outlined in Philippians 4:8 and 1 Thessalonians 5:21-22. We have a biblical injunction to live cautiously, to judge that which is evil and that which is good, and to strive for the ‘high calling of Jesus Christ.’ The content of songs, movies, TV, videos, internet material and computer games should describe things acceptable to the Christian mode of life and thinking, remembering that whatever we receive into our minds becomes a part of us. • Dorm students will be expected to use all technology in appropriate ways. • All media must be approved by dorm staff. • In accordance with school policy, pirated media will not be permitted in the boarding program. • Media viewing and gaming (on personal DVD players, MP4’s, iPods, phones, etc.) will be allowed in public areas and with permission from the dorm parents. • Students’ phones, Ipads and personal computers will be secured each evening. (Value: Spiritual growth, Personal integrity, Respect for others)
Residence Life Handbook 2012-2013 15
Movies/Videos/DVD’s
• NC-17 movies are never permitted.
Students are permitted to go to movies in the theater under the following guidelines: • Parents may indicate on the annual permission form whether their student is allowed to go to see movies according to North American standards of age-appropriateness (G, PG, PG 13) or whether they would like the dorm parents to screen movies for their student. • Staff members retain the right to not allow students to view media that they deem inappropriate. • Students must ask the dorm parents for permission each time they would like to see a movie. • Students in grades 1-7 will be accompanied by their dorm parent or a person approved by their dorm parent. • Students in grades 8-12 will provide their dorm parents with the movie stub upon their return to campus. • Movies rated R in the States or “18” in Malaysia will not be permitted for theater or in-dorm viewing unless for educational purposes and viewed only under direct dorm parent supervision. The movie must be screened and approved by dorm parents and the residence supervisor prior to student viewing. Written or verbal permission must also be obtained from the dorm student’s parents for each specific movie.
Dorm parents will determine appropriate editing for their dorm, being careful to avoid showing scenes with excessive violence, swearing, vulgar language, or nudity/sex.
16 Residence Life Handbook 2012-2013
(Value: Spiritual growth, Personal integrity, Respect for others) Music • Music must be respectful and does not go against Christian values. Lyrics that contain vulgar, sensual language, either explicit or implied, are considered inappropriate for listening. Music that promotes rebelliousness, self-harm or suicide, endorses sexual promiscuity, glorifies or promotes violence, endorses use of drugs, and treats the occult as attractive is equally inappropriate. • Those playing music audibly must control the volume so that it is not offensive to roommates, dorm mates, dorm parents or visitors. • Students who own or play inappropriate music or do not respect others will lose their music privileges. Privileges can be given or revoked at the discretion of the dorm parents and Residence supervisors. (Value: Spiritual growth, Personal integrity, Respect for others)
TV • TV is permitted at the dorm parents’ discretion and supervision in each dorm. All TV programs shown in the dorms will be consistent with Christian standards. • Students may not have TV’s in their dorm rooms, as all TV viewing is monitored by dorm parents. (Value: Spiritual growth, Personal integrity, Respect for others) Computer and Video Games • Approval for gaming is at the discretion of dorm parents. • Games that have a first person, shooter-style mode that involves the killing of people are not allowed. • Dalat International School believes in protecting the intellectual property rights of software developers. All software installed on school owned computers (including those in the dorms) must be legally licensed. • Computer gaming or internet browsing centres are permitted with direct dorm staff supervision. • Boarding standards for all media use apply while the student is on off-campus trips or overnight events. The boarding student is expected to call the dorm parent if unsure about the appropriateness of a movie, video, electronic game or other entertainment options while on an off-campus trip or overnight event. • Handheld gaming devices may be used at the discretion of dorm parents. • Gaming is not allowed during evening study hall. Gaming privileges at other times are determined by dorm parents according to the responsibility and age of students. (Value: Spiritual growth, Personal integrity, Respect for others)
Computers and Ipads • Each dorm facility has several computers for the students to share. The high school Ipad program is intended for school work primarily, then may be used secondarily for personal entertainment. Homework is always prioritized in the use of dorm computers. The study rooms in each dorm are quiet study zones for homework only from 6:0010:00 pm every night, including weekends. • The school’s computer lab will be available to dorm students during the evening study hall time on school nights. • Internet access will be provided in the dorms from 7:00 am till 10:00 pm daily. This schedule is subject to review according to staff discretion. • Students who wish to bring personal computers to the dorm must sign and abide by the “Personal Computer Use Form.” Personal computers are a privilege, not an entitlement; a student may lose the privilege if it is used inappropriately. Personal computers may not be shared with other students. • Students are responsible to turn in all Ipads and computers at bedtime for safe-keeping and charging. Students may retrieve them each morning. (Value: Personal integrity, Respect for others) Personal Hand Phones • Dorm students may bring one personal phone to school. • Students are responsible to turn in their phones to their dorm parents before bedtime. Phones may be collected in the morning or after school. (Value: Personal integrity, Respect for others) Residence Life Media Library Dorm students may borrow resources from the media library under the direct supervision of a staff member. All resources may only be used on campus. The cost of lost or damaged resources will be charged to the parents’ school account.
Residence Life Handbook 2012-2013 17
After School and Weekend Dress Code Dorm students are expected to adhere to the Dalat International School’s ‘expectations of personal appearance’ as listed in the Student Parent Handbook. Students will maintain standards of dress according to Biblical values by dressing modestly at all times, whether on or off campus. Modesty will be maintained in the dorms, particularly in the shared co-ed common areas. (Value: Personal responsibility and integrity, Respect for others) Specific Guidelines • Girls’ dresses and tops must have straps and may not show cleavage. Girls' tops and pants may not be tight-fitting. • Undergarments, midriffs and backs should not be seen. • Shorts and skirts should be of a modest length. (When a girl is standing with her arms to her sides, her shorts or skirt may not be shorter than the bottom of her out-stretched fingertips.) • Students should wear appropriate dress to church functions. • Swimming attire: Boys should wear proper swimwear with lining (no speedos). Girls should wear modest bathing suits that cover the midriff. • Shoes should be worn in the cafeteria. Hats should be removed when entering any building. • Words written across the back of students’ shorts or pants is not permitted.
• Visible body piercing is not allowed with the exception of pierced ears for girls and boys and nose studs for girls. Students may not get their ears pierced without specific, prior written permission from their parents to their dorm parents. The school handbook does not allow boys to wear earrings to school functions such as sports games and tournaments, concerts, field trips, graduation services and other school-sponsored activities outside of the school day. The school handbook does not allow girls to wear nose studs to school. • Students may not get tattoos while under the care of Dalat staff. Students who come with inappropriate tattoos are to keep them covered at all times (outside of their own room). Inappropriate tattoos would include but are not limited to any depiction of violence, vulgarity, immodesty, drugs, alcohol, weapons, the occult or disrespectful behavior or attitudes. • Students should not have the appearance of being in a gang and should not wear bandanas or other gang paraphernalia or clothing associated with gang activity. • Students are not permitted to wear articles of clothing or jewelry that carry motifs advertising or promoting alcohol, tobacco, drugs, sexually suggestive or obscene language or any other message that conflicts with Dalat International School values. • If a student’s clothing or jewelry is determined to be immodest or inappropriate by a dorm parent, the student will be asked to change. If a student dresses immodestly consistently, they will be asked to turn in their inappropriate clothing which will be returned to them at the end of the semester for them to take home. (Value: Personal Responsibility and integrity, Respect for others)
18 Residence Life Handbook 2012-2013
Banquet Dress The boarding staff, Student Council or Parents’ Organization periodically plan banquets for students which are ‘dress up’ occasions. For banquets, girls’ gowns must have backs that come to at least bra height and may not expose any area of the abdomen or show any undergarments. The Junior-Senior Banquet (JSB) is usually held in late April or early May and is sponsored by the junior class in honour of the seniors. For boys, the key issue is appropriateness. This is a dressy occasion which warrants shirt, tie, dress slacks, and dress shoes or, possibly, culturally appropriate options. For girls, appropriateness and modesty are the key issues. Although modesty is a value to be applied consistently, appropriateness does change depending on the occasion. For the JSB, the girls’ dress code may vary in two ways: Gowns may be strapless, but if the dress is designed with straps, the straps must be worn. Gowns can be backless, but may not go below the waist (measured by the belly button). (Value: Personal Responsibility and integrity, Respect for others)
Off-Campus and School Trips Dorm parents often plan special activities and trips for dorm students on weekends and holidays. They may visit shopping malls, theatres and bowling alleys, restaurants, nearby beaches or other local tourist spots. Each time a student desires to go off campus on a personal trip, dorm parent permission is required. Each student must fill in the ‘Daily Sign-Out’ sheet before leaving campus and, then again, when returning to campus. Students should remember that they represent Dalat International School and should show proper respect and behavior at all times. Specific Guidelines • Students in grade 6 may go off campus with their dorm parents’ permission and when supervised by an adult. Supervision may occasionally be provided at an off campus location for a 6th grader by an older student approved by the dorm parents and parents. • Students in grade 7 may go off campus when accompanied by an adult. They may be dropped off and picked up by an adult, but have freedom to enjoy shopping and other activities in groups of 2 or more at approved locations without adult supervision.
• During daylight hours, students in grades 8-12 may go off campus, with dorm parent permission, in a group of two or more. However, a group of two people may not be comprised of one male and one female unless they are siblings. During afterdark hours, students in grades 8-12 should be in groups of 3 or more. • Students must remain in a group at all times when off campus. • School social guidelines are in effect for all offcampus trips. • Overnight events will occur on Fridays or long weekends. Students may not spend the night offcampus on school nights. Overnight invitations should be discussed with dorm parents in advance. • Day students are permitted to stay overnight in a dorm with the permission of the dorm parent. • When visiting other students’ homes, it is required that the parents are at the home and supervising during the entire duration of the visit. • Boarding standards for movies, videos, music, TV, radio, electronic or computer games apply while the student is on an off-campus trip or overnight event or at a local internet cafe. The boarding student is expected to call the dorm parent if unsure about the appropriateness of a movie, video, electronic game or other entertainment options. • Students are permitted to play computer games at local internet cafes under the supervision of an adult approved by the dorm parents. • Students are permitted to use licensed taxis (not pirated) or buses for off campus trips. • Boarding students will not be permitted to ride with other students who have their own vehicle for off-campus trips. • Students need to ask their dorm parents before they change locations off campus. If they cannot reach their dorm parents, they can contact the residence supervisors. (Value: Personal safety, Personal responsibility and integrity, Healthy relationships) For school sponsored trips, dorm parents can give permission to students. For any overnight, off-island trips, students need to receive their parent’s and dorm parent’s permission. All non-school sponsored trips (overnight or off-island) must be supervised by an adult who is approved by the dorm parents and parents. Parents need to give specific permission and fill out the transfer of guardianship form to the supervising adult. (Value: Personal Safely)
Residence Life Handbook 2012-2013 19
Chores and Community Service Dorm students will be responsible to do daily, ageappropriate chores in the dorm. Each dorm family will engage together in a community service project each semester. (Value: Personal responsibility, Community service)
Student Safety Reasonable precautions will be taken to protect and prevent boarding students from being injured while residing in the boarding program. Dalat International School assumes no responsibility for lost, stolen, or damaged personal property kept in the dorms. Students are encouraged not to leave their valuables unattended or unsecured. Dorm parents are able to store students’ cash and valuables in their locked offices. The residence life program reserves the right to set safety standards for boarding students under its authority.
20 Residence Life Handbook 2012-2013
Safety and security procedures include, but are not limited to the following: • All Dalat boarding students must use the crosswalk when crossing the street in front of the school. • The following items are prohibited: dangerous materials including but not limited to candles, matches, lighters, fireworks and explosives; dangerous instruments including but not limited to knives, bows, arrows, guns, and martial arts weapons. • Boarding students are not permitted to drive motorized vehicles. This includes but is not limited to motorcycles, scooters and cars. • Boarding students may not ride in vehicles driven by other students or drivers under the age of 21. • Regarding pranks and practical jokes, all ideas must be proposed by the students in advance to a dorm staff member. Only those approved and supervised by a dorm staff member may be carried out. (Value: Personal safety)
Student Conduct and Discipline We operate our dorms with a foundation of trust which means we expect students to follow our guidelines and live with integrity. We know they will make mistakes because by nature they are immature and still learning, but we choose to believe the best in them and help them learn from their mistakes along the way. Our desire is to mentor students, showing them how to work through the daily challenges of life to achieve greater maturity and responsibility. We are committed to patient mentoring and grace-based parenting. As outlined below, staff will proactively encourage appropriate student behavior, take reasonable measures to prevent misconduct, and respond appropriately to misconduct when necessary.
Encouraging Appropriate Behavior • The first step that determines the potential for appropriate behavior among our dorm students begins with the admissions process. We carefully screen and prayerfully consider every student who applies to boarding. The following factors affect our decision-making process: • One of our admission requirements is the ability of the student to contribute to a positive Christian environment in the dorm home. Every incoming student is evaluated according to this standard. We do not expect kids to be perfect, but we are also not a reform school. We do not admit students who we know have significant personal issues that would hinder their ability to contribute positively to the boarding program. Our boarding application forms require detailed information about each student’s history and background to assist us in determining their suitability for boarding. • We want to create an environment among our dorm students in which there is positive peer pressure to do what is right. One tangible step we take to cultivate this atmosphere is by maintaining a seventy-percent majority of students from a Christian background in each dorm family. We expect that the sending parents’ Biblical world view and values will strengthen and support what is modelled in each dorm home.
• While we are committed to maintaining Biblical values and a Christian atmosphere in each dorm, we also welcome the diversity of students God brings to us. One of the strengths of our program is that each of our dorm families includes students from a variety of backgrounds with diverse personal values and viewpoints. We do not seek to be a sheltered, homogenous community in which students become stagnant in their personal growth and faith journey because everyone is the same as them. Students can only learn and grow as they are stretched to love and accept others who are different than themselves. We plan to continue to embrace the diversity God provides and welcome students from other backgrounds so that they will have opportunity to experience Christian love and community. After students are accepted into our boarding program, we begin the communication process to share our values and expectations with incoming students. Our dorm staff team reviews the expectations with students each year as outlined in our handbook and patiently reinforce the guidelines in the daily routine of living together. As caregivers, we strive to provide a safe and secure environment by encouraging students to make good choices. Personal responsibility and integrity is one of the top values that we teach our students.
Preventing Misconduct God has created people with free will; he does not force obedience or require submission. Likewise we cannot control student behavior; they are free to make personal choices. However, we want to take reasonable precautions to limit opportunities for students to engage in irresponsible behavior. In the area of maintaining purity in relationships, we balance trust with boundaries. For example, we allow boys and girls to live together in family-style dorms because we believe this paradigm of boarding is the healthiest model. We continue to believe that the benefits of family-style dorms far outweigh the risks. At the same time, we take proactive steps to create healthy boundaries to minimize the risks and reduce temptations for students. For example, each dorm has security alarms, designated girls’ and boys’ hallways and a policy that no students are allowed to go to the rooms of the opposite gender. While our systems are not foolproof, it requires a high level of determination and deceit on the part of a student to bypass these safeguards. Any student engaging in this significant level of dishonesty would not be a suitable candidate to continue in the boarding program.
Residence Life Handbook 2012-2013 21
Responding to Misconduct Our goal in responding to student misconduct is to show God’s love and grace while also protecting the healthy home environment in each dorm. On rare occasions when a student is involved in serious misconduct that jeopardizes the positive Christian atmosphere in the dorm home, administrators will take decisive action. Just as we treat every dorm student with respect and trust, we expect students to reciprocate by respecting the authority of the adults over them. When a student violates that trust, we sometimes have to admit that we can no longer provide the care they need. We understand that students who have experienced significant personal failure require a higher level of intervention and support that only parents can provide. Removing them from the dorm also provides protection for the other students from their destructive behavior. Although asking a student to leave our boarding program is painful for the staff and involves change for our students, our desire is to do what is best for the student involved in harmful behavior, as well as for the other students who have proven to be trustworthy. Our desire is to protect the foundation of trust in the dorms so each student can feel safe, secure and grow in integrity and responsibility.
Discipline Guidelines The Residence Life program reserves the right to determine the standards of conduct within which the boarding students are expected to live while they are under its’ authority and jurisdiction. Failure to comply with the regulations of the school as listed in the Residence Life Handbook is sufficient cause for disciplinary action by the residence life staff or Dalat International School. Residence life staff reserve the right to provide appropriate discipline for boarding students who violate the rules and standards of the residence life program. The purpose of disciplinary action is to encourage boarding students to be responsible for their actions and to help them integrate Christian principles in their lives. Each dorm parent is responsible for the discipline of the students in their dorm. The residence supervisors are responsible for the general oversight of student discipline for the boarding program. The residence supervisors will ensure that proper documentation and due process is followed in the administration of disciplinary action. Discipline may be administered to dorm students by Dalat staff members.
22 Residence Life Handbook 2012-2013
The following behavior is unacceptable and disciplinary action will be taken in the cases of these offences as deemed necessary by the residence life staff: • Violating residence life rules • Disrespect • Direct disobedience • Verbal or physical behavior that hurts or takes advantage of others, either emotionally or physically, including making inappropriate, demeaning or derogatory comments • Leaving one’s room after bedtime • Leaving the dorm after curfew without permission • Failure to sign in/sign out • Leaving campus without permission • Lying/deceitfulness • Destruction or theft of property on or off campus • Promotion or involvement in harassment, hazing, bullying, fighting, violence or abuse • Promotion, involvement or the appearance of being associated with a gang or gang activity • Racial prejudice • Possession, use or promotion of controlled substances, illegal drugs or drug paraphernalia • Use of profane, vulgar or obscene language • Possession or use of tobacco products or alcoholic beverages • Sexual promiscuity • Inappropriate use of computers, phones, or other electronic equipment • Promotion or involvement in the occult • Possession or use of firearms, fireworks or knives • Attending clubs, discos, or bars • Possession or use of pornographic material • Reoccurrence of infractions • Other infractions, not listed above
When discipline is necessary for correcting unacceptable behavior, it will be administered according to the following guidelines: • Discipline will be fair, appropriate and timely, • Discipline will be administered with an attitude of respect and love, • Discipline will maintain the dignity of the student, • Discipline will include proper communication with the parents and parties involved, while maintaining appropriate confidentiality. Possible disciplinary actions include, but are not limited to, restrictions, probation, suspension and expulsion. The use of corporal punishment is prohibited. Restrictions: A boarding student may be restricted to the campus or dorm for disciplinary purposes. If a student is restricted to campus for longer than one week or to the dorm for longer than two days, the residence supervisors will be consulted ahead of time. When these restrictions are imposed, the dorm parents will communicate with the student’s parents regarding the reasons for the discipline.
Probation: The dorm parents and residence supervisors, in consultation with the director, may place a student on probation for a defined period of time, the details of which will be communicated with the student and the parents. Suspension: A dorm student may be suspended from the dormitory for violations of dormitory rules which are deemed by the administration to be a serious detriment to the student, staff or dorm family. Students, whose presence pose a danger to persons or property, or fail to comply with the regulations of the boarding program or are an on-going threat or disruption to the Christian home environment, may be immediately removed from the dormitory. The length and terms of the suspension will depend on the situation and the discretion of the director in consultation with residence supervisors. The director will communicate with the parents regarding the reasons for the suspension, with conditions of re-admission established in writing. All expenses incurred due to a student’s suspension will be charged to the parents’ account, including the student’s travel home.
Residence Life Handbook 2012-2013 23
Expulsion: Students who pose a danger to persons or property, or fail to comply with the regulations of the boarding program or are an on-going threat or disruption to the Christian home environment, may be expelled from the boarding program. The director will communicate with the parents regarding the reasons for the expulsion. The director will provide a report to the school leadership team regarding any student who is expelled from the dorm program. Parents may make an appeal to the school leadership team in writing within two weeks after official notification of the expulsion. All expenses incurred due to a student’s expulsion will be charged to the parents’ account, including the student’s travel home. (Value: Personal Responsibility and integrity, Respect for others) The residence life team is committed to protecting the atmosphere of trust in the boarding community. When students make choices that damage our trust and their integrity, we sometimes have to choose to protect the other students in our care from the one who has chosen behavior that is harmful to themselves and others. Students who have experienced significant personal failure usually require a different style of parenting and a much higher level of intervention and support that only parents can provide. Although making the decision to expel a student from the program is very difficult, the goal is to enable the student to work through their issues with their own parents and to protect the foundation of trust for the students remaining in the dorm. It is important for parents to understand that in the decision-making process in major discipline cases, we consider not only what is best for the one student, but for all of the others in the dorm who faithfully make good choices.
Prohibited Substances and Materials The possession and/or consumption of any beverage containing alcohol are prohibited for all students while under the jurisdiction of Dalat International School. Any student caught in possession of or using alcohol products will be suspended or expelled from Dalat International School. Students are to refrain from any use of tobacco products or smoking paraphernalia (cigarettes, e-cigs, chewing, nicotine gum, etc.) while under the jurisdiction of Dalat International School. Drugs are illegal in Malaysia. Any student found to be in possession of any drug deemed illegal in Malaysia will be expelled from Dalat International School. Possession or use of any pornographic material is prohibited at all times, on or off campus. Any student found to be in possession of or using pornographic material will be suspended or expelled from Dalat International School. Fireworks, firearms, and weapons (weapons used or designed to attack, harm, or kill) are illegal in Malaysia. Any student found to be in possession of any item considered an offensive weapon or firearm deemed illegal in Malaysia will be expelled from Dalat International School. (Value: Personal responsibility and integrity, Personal health and safety)
Gang Involvement Students should not have the appearance of being in a gang and should not wear bandanas or other gang paraphernalia or clothing associated with gang activity. A student who associates with or becomes a member of a gang faces expulsion from Dalat International School. (Value: Personal safety, personal integrity) 24 Residence Life Handbook 2012-2013
Policies And Forms Admissions Policy
Boarding Home Ratios
Admission to the boarding program will be a separate step from admission to the school. Each application for admission to the dorms will be considered on a case by case basis.
The ratio of adults to students in each dorm home will not exceed 1 to 9. The adults counted for each home are the full time dorm parents and a percentage of the dorm assistant’s time. The biological children of the dorm parents are included in the student numbers, if they live in the boarding home under the care of the parents. The following students will be counted as 1.25 because of their greater need for dorm parent support and assistance:
• Students are accepted into the boarding program according to the following criteria: • Confirmed admittance to Dalat International School, • Completion of the necessary boarding application forms and procedures,
• Students who have diagnosed special needs,
• Space availability,
• Students who are registered in the ESL program at Dalat,
• Potential for the student’s needs to be met by the current boarding staff,
• Students who are in elementary school.
• The student’s potential to make a positive contribution to a Christian dorm environment. In cases where the application file and/or references of the applicant indicate that the student may not make a positive contribution to the dormitory, a personal interview between the residence supervisors and the student and their parents may be required. Students in good standing normally retain residency in the dorm, and will not be involuntarily replaced by new applicants. Applicants who have siblings already in the boarding program will be placed in the same dorm as their sibling, whenever possible. Students returning from a furlough will be placed in the dorm they left, whenever possible. Boarding students who leave before the completion of a semester leave a vacancy that is difficult to fill. Therefore, the family will be reimbursed for the cost of the student’s food for the remaining weeks, not a pro-rated percentage of the semester’s room and board rate. In order to protect the stability of dorm families, students will not be admitted to the boarding program after the mid-point of the third quarter. Our recommendation and expectation is that a student enrolling in the boarding program will be present on the first day of that semester.
Residence Life Handbook 2012-2013 25
Personal Protection Policy and Advocacy Network The school has a zero tolerance policy for harassment, hazing, fighting or any other form of abuse. Dorms cannot function safely or effectively when this type of behavior is present. Students who feel they have been subjected to harassment or abuse, or who observe conduct of a harassing or abusive nature, are encouraged to promptly report the matter to a schoolappointed advocate or staff member. Any reports of this type of behaviour will be investigated according to DIS’s Personal Protection Policy (printed in the Student Parent Handbook). Students found guilty of any of these offences may face suspension or expulsion from the boarding program. An independent advocate is appointed by the school board each year as an objective, trained and trusted adult to whom students may go if they feel that a concern they have reported to a staff member is not duly addressed. The advocate promotes the protection of students and enhances the responsibility and objectivity of the school administration in investigating and addressing all reports of harassment and abuse. The advocate does not investigate reports personally or administer discipline, but serves as the representative voice for students or parents who are not able to be present. Dorm students and their parents are informed each year of the name and contact information of the approved advocate. (Value: Respect for others)
School Jurisdiction Students, while under school jurisdiction, are required to comply with the regulations of the school listed in the handbooks and submit to the authority of staff members. Failure to do so is sufficient cause for suspension or expulsion from school.
Boarding students are under the jurisdiction of the school from the time they arrive for the semester until they leave at the end of the semester. This means that they will remain under the care and responsibility of dorm parents from the time they are picked up at the airport until they are taken back to the airport to go home, unless they are checked out to the care of their own parents in Penang or a local guardian with a ‘Transfer of Guardianship Form.’ Students whose behavior brings reproach to the school are subject to disciplinary action by the school, whether or not they are under the school’s jurisdiction as explained above. Dorm facilities and furnishings are the property of the residence life program. Dorm parents may confiscate personal belongings which violate dorm rules or have been used abusively. Residence life staff may search any room in the dorm with probable cause, as determined in consultation with the residence supervisors. Such action shall be done in the presence of the residence supervisor or an impartial witness. (Personal responsibility and integrity)
DIS Residency and Guardianship Policy All students attending Dalat International School are expected to live with their parents or in one of the school dormitories. If these options are not feasible, parents may request that their student live with a documented guardian by submitting the school’s Guardianship Request Form to the director before the first day of classes each year. Request for guardianships may be refused and permission for living with a guardian may be rescinded if the school determines that the living situation is not in the best interest of the student or the school. DIS defines a guardian as ‘an adult over the age of 25 who lives in the home on a daily basis providing on-going support and care for the physical, emotional and academic needs of the student. The guardian is responsible to serve as the liaison between the school, the student and the student’s parents.’ Attendance at Dalat is dependent upon adherence to this policy; failure to abide may result in the student being asked to withdraw from DIS. Parents of boarding students must sign the Guardianship, Medical Release, and Parent Support forms stating that the residence life staff has the legal right to make crucial decisions when neither parent can be contacted in a timely manner.
26 Residence Life Handbook 2012-2013
If the parents of a dorm student will not be personally supervising their child during the weeks of vacation when the dorms are closed, a guardian must be identified on the Annual Boarding Student Information form. The parents need to complete the Transfer of Guardianship form at the end of each semester to change responsibility for the child from the residence life staff to the local guardian.
Early Withdrawal If a dorm student withdraws early from the boarding program (either voluntarily or because of a suspension or expulsion), only the cost of their food for the remaining days of that semester will be refunded to their parents’ account
Preparing for School Breaks It is our expectation that students will return to their parents for each of the school breaks (Christmas, spring break and summer.) If the parents of a dorm student will not be personally supervising their child during any of the school breaks, they need to identify an adult guardian who will provide adequate care and supervision for the student during the time that the dorm is closed. This plan must be clearly communicated to the dorm parents in advance of the school break through the submission of a Transfer of Guardianship form. Signatures are required from both the parents and the temporary guardian. This ensures that all parties (dorm parents, parents and guardians) are properly informed and that the student understands who is taking responsibility for them when they are released from the supervision of the dorm parents. For the school breaks such as Christmas Break, Spring Break and Summer Break, parents are responsible to notify the school regarding travel arrangements for their student. They may request assistance from the school secretary (claudia@dalat.org) OR inform her of their students’ itinerary if they are personally arranging the tickets. The school secretary will not make student requested travel arrangements, they must come through parents. The deadline for finalizing travel arrangements is two weeks before each break (Christmas, mid-semester and summer). If the school has not heard from parents regarding their student’s travel plans by two weeks before the break, the school will purchase a ticket for the student to their home address on record which will be charged to the parents’ account. This is to ensure that every boarding student has secured travel home for each break when the dorms will be closed.
At the end of each semester, dorm students must check out of their dorm rooms. This means they must clean it sufficiently and have all of their belongings either packed or stored. Dorm parents will check to make sure that all work is completed. When a student has been checked out by the dorm parent, he or she is free to spend time with friends, go off campus, etc. However, they remain under the authority and responsibility of the dorm parents; therefore, they must abide by all school rules and guidelines. (Value: Personal responsibility and integrity) At the end of the semester, a parent may transfer guardianship to themselves if they are visiting Penang or to a local guardian via email. To do this, the ‘Transfer of Guardianship’ form needs to be completed and handed in to the student’s dorm parent. This form may be obtained from the residence supervisors, dorm parents or web site. If the parents would like the student to be released from the dorm parents’ guardianship but not transferred to a local guardian, the ‘Release of Guardianship’ form needs to be mailed to the dorm parents.
Residence Life Forms The Annual Boarding Information Form is required for all boarding students each year and is accessible on our school web site. When students return to school, they will remain on campus until their form is turned in to the dorm parents. The following forms are also used in the boarding program: • Student Commitment Form • Transfer of Guardianship Form • Release of Guardianship Form • Personal Computer Use Form • Principles and Guidelines for Dating Form
Residence Life Handbook 2012-2013 27
Dalat International School Residence Life Program Tanjung Bunga, 11200 Penang, Malaysia Phone: +60 (4) 899-2105 Fax: +60 (4) 890-2141 Email: info@dalat.org Website: www.dalat.org
Accredited by: Western Association of Schools and Colleges (WASC) Association of Christian Schools International (ACSI)
Member: East Asia Regional Conference Overseas Schools (EARCOS) International Children’s Educators Conference (ICEC)
Residence Life Handbook 2012-2013 28
education for life
Dalat International School educates children in preschool to grade 12. Located in Penang, Malaysia, Dalat is a leader in international education and provides an ‘education for life’. Dalat started as a school for missionary kids in Dalat, Vietnam 81 years ago in 1929. Since then it has relocated to Bangkok, Thailand for a year before moving to the Cameron Highlands, Malaysia in 1966. The school has been on its current location in Penang since 1971. The school offers an American, college-preparatory, Christian-integrated curriculum, and its academic and boarding programs are fully accredited.