APPEALS

1. INITIATING AN APPEAL

Students may submit an appeal request if they have been found responsible for a Level 3 violation of the Residence Code of Conduct or the sanction violation is eviction. Appeals will be reviewed by the Chair of the Appeal Review Board and if accepted will be reviewed by the board in a virtual/in-person hearing.

A student may submit an appeal within five (5) calendar days of the decision letter date. To commence an appeal, students must complete the Conduct Appeal Submission form found online at dal.erezlife.com.

The chair of the Appeal Review Board will respond to the student's Conduct Appeal Submission form within 72 hours.

Residence Life reservices the right to impose interim measures pending the hearing of the appeal. Any subsequent violations of the Residence Community Living Guide during the appeal period may result in immediate removal from residence, with no opportunity to appeal. Residence Life reserves the right to impose interim measures pending the hearing of the appeal.

An appeal will be heard by the Appeal Review Board if at least one of the following grounds are met: • There is new information presented in the appeal submission that could change the decision. • There is evidence of bias and/or procedural error (a flaw in the process of investigating or considering an allegation).

When requesting an appeal, the student must submit the Conduct Appeal Submission form indicating: • The grounds under which the appeal is being made. • The explanation/reasons that support the grounds for appeal. • The requested resolution. • Any other supplementary documentation/information.

Submitting an appeal does not stay or delay an eviction. If a Conduct Appeal Submission form is submitted by a student within 24 hours of the decision letter date the Appeal Review Board guarantees the appeal will be reviewed and a decision made before the 72-hour timeline for eviction.

The Chair of the Appeal Review Board will review the Conduct Appeal Submission form when it is received. The student must clearly state which grounds for appeal have been met. If insufficient information is presented in the Conduct Appeal Submission form to satisfy the grounds for an appeal, the request will be dismissed, and the student will be notified by email. This decision is final and cannot be further appealed.

The student can indicate in their appeal submission that they would like to attend the review meeting in person or virtually. Students may also the Dalhousie Student Advocacy Services (DSAS) for support during the appeal process.

Students evicted from residence may submit an appeal to have the 60day financial penalty per the Residence Agreement waived by demonstrating financial hardship. Students must send this appeal request to the Manager, Residence Operations.

2. WHO WILL REVIEW THE APPEAL?

The Appeal Review Board consists of the following members: • Director, Residence Operations or Director, Dalhousie Security or their designate (dependent on availability) • One (1) student representative

3. PROCESS FOR APPEAL REVIEW & DECISION MAKING

The Chair of the Appeal Review Board will distribute the Conduct Appeal Submission to the Appeal Review Board. If required, the Chair of the Appeal Review Board may request additional information about the student’s conduct history from the Student Conduct Office. All documents sent to the Appeal Review Board will also be made available to the student.

The Appeal Review Board will conduct a review of the appeal submission within five (5) calendar days after receipt of the case files from the Student Conduct Office. The review will consider the incident file, supporting documents from the original decision, and any relevant new information presented by the student during the meeting and/or submitted by the student in writing with their appeal submission.

The Appeal Review Board will either overturn, amend, or uphold the original decision. Appeal decisions and reasons for those decisions shall be communicated to the student in writing.

All appeal decisions made by the Appeal Review Board are final.

4. OTHER APPEALS If a student is issued any sanction other than an eviction but feels that one of the grounds for appeal above have been met, please complete, and submit a Conduct Appeal Submission form and it will be received by the Chair of the Appeal Review Board. The information will be reviewed, and decisions will be made on a case-by-case basis.