what is a virtual assistant and what does a virtual assistant do?

What Is a Virtual Assistant and What Tasks they Will Perform for Your Business

As a modern-day Entrepreneur and Business Owner, you probably need professional support in each business activity. Mundane tasks might lead to decreased productivity and failed strides. Increasing number of businesses today are choosing the option of Virtual Assistants for such tedious activities. This way, they can access the exact skill sets needed.

A Virtual Assistant clears up all the routine tasks from your table so that you can now concentrate more on your company. Virtual Assistants can cover Business Support, Bookkeeping, Digital Marketing, Graphic Designing, Content Writing needs as much as you want them to.

Virtual Assistant resources are available for both Individuals as well as larger teams, depending on the needs.

Let us have a look at what all they can perform for your Business.

EntrepreneursEntrepreneurs outsource a variety of tasks to Virtual Assistants, like,

● SEO (Search Engine Optimization)

● Social Media Management (SMM)

● Blog Writing

● Vlog Production

● Podcast Production

● Other Administrative Responsibilities

Small Businesses

Virtual Assistants are best suited for small corporates, because, they help build instant credibility. They work as:

● Receptionists

● Answer Telephone

● Manage Mails

● Provide Secretarial Support

● Ongoing Support for Marketing

Small to Mid-Size Businesses

A Virtual Assistant can help the small to medium size Businesses understand their needs and appreciate the advantages of a Virtual Assistant, like.

● Bookkeeping Activities

● Social Media Maintenance

● Content Writing

● Customer Service

● Programming and more

High-Powered Executives/Multinational CompaniesVirtual Assistants also help Corporate Executives, offering experienced Business Assistance.

● Executive Assistance

● Executive Administration

● Project Management

● Social Media Growth

● Content Editing

● Design

● Web Updates

● Video Editing

How Does a ​Virtual Assistant Service Work to Grow Up Your Business?

Virtual Assistants support the growth of your business for years to come and keep you on the right trajectory. For example, a Bookkeeper will help you with your entries and accounting to file year-end reports. A Salesperson who sends out pitches to prospective clients and follow up with phone calls.

However, these are not the only skills of a Virtual Assistant. There are several worth-noting services that make a VA popular and beneficial.

1. Planning and Strategizing

Virtual Assistants probably think to look way out in the distance. They’ll be able to spot new opportunities and potential hazards well in advance. They possess the ability to plan and strategize, that means looking at months down the road, anticipate challenges and opportunities that deserve attention.

2. Prioritize Tasks

Virtual Assistants place an emphasis on the tasks that are revenue generating. Some tasks are important to the growth of the business, either short-term or long-term. They focus on the work that is directly responsible for generating the cash flow need to keep the business running.

3. Batching

Handling a single task at a time is the most valuable Virtual Assistant skill. It improves the ability to project a singular focus and this has a positive impact on the level of business productivity.

Instead of switching between various tasks on a macro level, they conduct several instances of the same task in a single sitting. Thereby, they reduce the number of times you switch between the tasks and save time while improving concentration and productivity.

4. Communicate Effectively

Communication is an essential skill any Virtual Assistant possesses. They convey their thoughts to the clients and push forward themselves in meeting the needs of customers in a better way.

5. Sales Skills

VA specializes in convincing clients that the client is offering a product or service, that make the consumer’s life better. In a way, they make the business better. They give up the notion to land a new prospect, thereby, attract ideal clients. They are fine at communicating through Audio, Video, or even words and implement the way that works well for your business.

6. Accounting Knowledge

Accounting is not a favorite topic for everyone. There might be several benefits of a VA for your business who has sufficient accounting knowledge and book maintenance for your business.

● They determine the profitable, reliable clients and their projects.

● Understand the part of the business that generates the highest revenue.

● Watch out for the expenses that are impacting profitability.

They have an insight into the numbers behind the business and extract them to contribute to the growth of your business.

Virtual Assistant Services is Completely Secure for Your Business?

Virtual Assistant Services are gaining ground across the world. Virtual employees work remotely and are held accountable for the work they perform. However, while outsourcing, business owners are worried about protecting their business information securely.

These are certain things when followed, reduce the risk and protect your business from security issues. They give you full control over virtual assistant security access.

● Individual virtual personal assistants lack security issues. They, definitely, possess some risks. VA Service companies, on the other hand, usually subject their candidates to through professional background check within the hiring process.

● Before hiring a virtual assistant, it is acknowledgeable to have a specific policy in place, for data security, privacy, and other relevant information. It makes it easy for you to refer up and check on.

● It is better to create the logins particular to the VA and restrict them access to certain sites. This way, it will be easier to revoke the access, in case of, some wrong circumstances.

● By having unique userIDs, you can track what others do with your software. You can also have a look at the version control and see any changes within.

● To a VA, you are going to give information about vital systems and business passwords. Once a VA agency is contracted, you may rest assured of a trustworthy virtual administrative assistant.

● We discourage you give your credit card details to a VA, for obvious security implications. Instead, consider alternative methods, limiting their access.

● The Virtual Assistant Service companies are well equipped with secured IT software and computers designated to its employees. Hence they behave trust-worthy.

● While choosing a VA service, it is advisable to sign a non-disclosure agreement, restricting the use of confidential information by your VA. This legal agreement gives you warranty and rises up the security levels for you.

● By customizing restricted user access, you protect your information. Once the work been completed, you can regulate your access and follow up the track on different projects.

● Secure virtual assistance is formed by monitoring tools and web filtering. There are tools that avert data interception, protect passwords of third parties, follow the security tips.