Solutions Guide
Compliance, Information Governance and eDiscovery Solutions for the Energy Industry As wholesale prices of traditional fuel sources continue to rise, consumers are demanding
Keep your employees connected to each other and with your customers, all with the assurance that their communications are controlled, monitored, captured and archived in a way that meets energy industry requirements.
The Actiance Platform
more affordable, greener, and environmentally friendly energy sources. They also want to receive the best, most responsive customer service when they need it most. At the
Vantage
same time, shareholders want to see better financial results through improved operational
Simplifies management, control
efficiencies that help lower overall costs.
and security for business communications to facilitate
Giving employees access to new and existing communication and collaboration technologies
compliance with legal, regulatory
is a very practical and cost-efficient way for energy and utilities companies to achieve these
and governance requirements.
results. Enterprise and public social, instant messaging, and other communication networks can help improve productivity by keeping employees connected to each other and with
Socialite
customers in real-time.
Controls social network features, integrates compliance and sharing
A Challenging Regulatory Environment
capabilities into other apps,
More and tighter regulations, as well as the threat of sanctions for lack of compliance,
monitors content, alerts about
have made enabling and using these networks a complex issue. How they are used, who is
concerns, and makes retrieving
using them, and what content is being shared on them all has to be controlled, monitored,
content faster and less costly.
and archived appropriately to avoid potential risk. Inability to do so can threaten long-term revenues and negatively impact the bottom line.
Alcatraz Archives email and other real-time
Increasing Litigation and eDiscovery Costs
communication channels that
Energy and utilities companies also face an increasing threat of lawsuits that can affect
reduces the cost of eDiscovery by
production, lines of business, and operations. As litigation costs associated with legal holds
uniquely displaying dynamic social
and production of content continue to rise, it’s becoming critical to implement technology
content in context.
that makes these tasks easier, faster, and more accurate. Companies that are unable to produce content within a specified time frame, or that fail to prevent employees from willfully or unwittingly deleting content, can face fines and damage to their reputations.
Trusted Governance for Business Communications The Actiance platform provides the governance energy and utilities companies need to enable new and evolving forms of communication and collaboration in a way that satisfies their unique compliance requirements. It provides the unified control, security, archiving, and discovery capabilities they need to confidently support and drive adoption of virtually any network. With widespread, compliant access, employees can share content and ideas anywhere, anytime while protecting your business and its sensitive information. Only the Actiance platform has TrueCompliance™ technology, a set of capabilities that helps meet the strictest compliance requirements of the DOE, FERC, NERC, EPA, CFTC, and SEC. It includes features like real-time content filtering with advanced pattern matching, tamper-proof archiving, and guaranteed preservation of message or conversation order, non-circumvention, and data delivery to archiving systems. Actiance’s platform draws upon its extensive experience in compliance, which has helped make it one of the most trusted solutions in the industry. It’s used by millions of professionals at over 1,600 companies in a variety of industries, including the top 10 US banks, the top 5 Canadian banks, and 8 of the top 10 European banks.
Summary of Regulatory Requirements Department of Energy (DOE) Specific records retention requirements for financial records, supporting documents, statistics, and all other records pertinent to an award for 3+ years Federal Energy Regulatory Commission (FERC) Rules for monitoring the activities of employees to prevent and to identify market manipulation. Environmental Protection Agency (EPA) Record keeping requirements to prove compliance with laws and regulations for the protection of Air, Water and Waste Disposal.
Commodities Futures Trading Commission (CFTC) Registered employees involved in energy trading need to comply with tighter rules of conduct, be supervised, and provide regular reporting. Dodd-Frank Wall Street Reform Act (Dodd-Frank) Applicable to energy companies trading OTC commodity swaps. There are four major areas to evaluate for business impact: clearing, data and reporting, position limits and new business conduct rules. This ties very closely to the CFTC requirements.
Securities Exchange Commission (SEC) Scrutinizes “securitybased swaps” with similar requirements to the DoddFrank Act. Federal, State, Local Fracking Regulations New federal, state and local fracking regulations and prohibitions are increasing the number of cases brought by cities, counties and states against energy producers.
Key Benefits Actiance understands that energy and utilities companies need instant access to communication, collaboration and social networks in order to keep infrastructures running smoothly. We enable companies to fully harness the potential of real-time communications while meeting the strictest regulatory and information governance requirements.
IT Teams Streamline governance management for all email, communications and collaboration platforms. • Simplify policy management and enforcement • Automate content monitoring and blocking • Lower operating costs and overall total cost of ownership
Compliance Professionals Be confident that no matter how your employees connect, industry and legislative obligations will be met. • Ensure adherence to regulatory, eDiscovery and corporate governance guidelines • Mitigate the risk of costly sanctions for inadequate recordkeeping • Facilitate discovery within obligatory time limits
Litigation Staff Equip litigation support staff with a solution that enables the timely, costefficient retrieval of relevant content. • Control rising eDiscovery costs • Apply legal holds on all real-time communications • Successfully defend the organization against legal claims
End Users
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Use social business tools to build relationships and be transparent and accountable to the public. • Engage and capture mind share of target audiences • Improve information sharing • Connect with customers and respond to requests on the network of their choice