YEARS OF EXPERIENCE Integrating Information, People & Technology
Dakar Software Systems is a leader in the development and delivery of cloud-based scalable HR and People Management software solutions. These solutions include Personnel Management, Payroll, Absence Management, Time & Attendance, Training Management, Recruitment, Performance Appraisal, Rostering, Employee portal and built-in HR Business Intelligence. We also supply a variety of access control technologies ranging from Hand Readers and Finger, Palm & Face Recognition devices to mobile phone punching.
Our standard solutions are complemented by a variety of custom-built modules which, combined with the standard Dakar Software modules, give our customers an edge vis-à-vis the quality and efficiency of their HR business processes.
25
YEARS OF
Having been in business for over 25 years, our deep focus on HR solutions has resulted in our becoming Malta’s leading People Management Solutions company, using all latest technology to offer our clients a full package of enabling tools which are designed to empower users to dissect, view and extract information as quickly and seamlessly as possible. All our products integrate seamlessly with third-party accounting packages, HR systems and the blockchain itself via our built-in open API connectors.
Throughout our existence we have always been at the forefront of emerging technologies. We have been harnessing cloud-based technologies since 2001 when we had launched, what was then the first Software as a Service (SaaS) payroll solution in Malta. The SaaS business model has been a game changer in this industry. All one needs in order to access and process HR and payroll requirements is simply an internet connection, whether from the office, home or anywhere in the world.
2500 CLIENTS
In providing a totally hassle-free experience, we manage your technical infrastructure, whether it is based on Microsoft Azure®, Amazon Web Services®, Google Cloud®, or, for maximum peace of mind, within the Dakar local Cloud hosted within our own data centre in Malta where we offer both shared as well as dedicated environments. Having successfully hosted customer data for over 20 years, we understand the importance of hosting and handling sensitive data for our clients. For this reason, we subject ourselves on an ongoing basis to security and penetration testing of all our cloud infrastructure with consistently excellent results.
Our record over the years has been one of continuous growth. We are blessed with a team of over 30 professional specialists who together offer support and consultancy to over 2,000 companies worldwide. Since all the Dakar HR modules are developed in-house, we are in a unique position to combine experience, knowledge, software, access technologies and technical infrastructure as an integral component of your HR strategy.
What better return on investment could anyone possibly wish for?
David Schranz Founder & Managing Director
Integrated Dakar HR Suite The Dakar HR Suite connects you to all your employee-related information in ways no other solution can. The HR Suite is a complete HR system including various modules that work directly from your web browser through web-based software. It combines essential functionality with exclusive, high-impact extra features that are unique to Dakar, gained from 30+ years of experience in this dynamic industry.
Dakar specialises specifically in HR solutions, offering a vast range of products, all focused on Human Resources
NEED SOMETHING SPECIFIC? If you want to be ambitious and make a real difference within the HR arena, you need tools that do more than just the basics, perhaps a custom screen, function or workflow that fits your needs. The Dakar HR Suite platform supports customisations and workflows, helping you to leverage your HR processes for maximum business value.
Personnel A module to manage the most important element of your business – PEOPLE. Find, store and change information about skills, performance, qualifications, career details or education, via a user-friendly interface. Enable your staff to enter or amend data, to save time usually spent on tedious but necessary HR tasks.
CORE FEATURES » 15 levels of organisation structure » Posts and Reporting-to Structure » Creation of Organisation Charts » Detailed Historical Progression » Integration with all other Dakar modules » Powerful Data Viewer » User definable access rights at field level » Document Management » Integration with psychometric testing products
Get Instant access to: » Qualifications » Certifications » Education » References » Previous employment » Committees » Memberships » Uniforms » Safety equipment » Working Permits » Insurances » Medical tests » Avards » Warnings » Skills » Hobbies » Languages » Competences » Travel » ...and more
Payroll Payroll is Dakar’s flagship module. It is a fully user-definable package, offering functionality far beyond a simple payroll. A pre-defined library of reports and graphs will assist you to check your payroll workings, deliver payslips via email, issue direct credits, integrate with accounting systems and generate all required government reports.
130,000 EMPLOYEES
PAID
CORE FEATURES
» Document Management
» Information is centralised and available to
» User-defined payslip (on request)
all users anytime, anywhere
» Direct Credits
» Multi-Company and Multi-Lingual
» Electronic Lodgements
» Weekly, fortnightly, 4-weekly and Monthly
» Fringe Benefits
» Automated Payroll processing
» Employee Schedule management
» Unlimited payroll and payslip history
» Automatic backdated payroll calculations –
» Unlimited payments and deductions » Rule-based (User-Defined) Benefits and Compensation » Unlimited Absence Types including Time-offin-lieu
collective agreements » Net-to-Gross Salary Calculation (for Expats or for contracts on net pay basis) » Payments into multiple employee bank accounts
» Employee profiling
» Loan Management
» Historical Information – Salary and Career
» Pension Scheme Management
progression » User-Defined Overtime computation rates (on weekends, public holidays, Sundays etc.) » Payslip printing and emailing
» User-Defined audit and security features » Payslip and FS3 (pre)views » Compliant with all local legislation and employment requirements
» Point-in-time historical
» Bulk payroll adjustment imports
» What-if scenarios
» Integration with Accounting packages and
» Budgeting
HR products
Absence Management Monitor, track, analyse and manage all types of absences from any location. It is the perfect substitute for your paper-based leave system, reducing paper costs and time needed to manage absences. Authorisers will be automatically notified by email of any bookings made, and in turn may review, approve, or reject chosen bookings online or on the go via mobile.
CORE FEATURES » Unlimited number of absences » Leave planning for resources » Leave booking online even from home, subject to access rights » Automatic emailing of leave application to authoriser(s) and approval or rejection notice to applicant » Managers’ departmental absence records and
easy
management
of
multiple
employees simultaneously » Custom authorisation flows per employee as well as per absence
Time & Attendance A specialised Dakar module providing information about your workforce attendance. Integration with attendance verification hardware, together with detailed information about shifts and schedules, allows automatic computation of employee overtime, lateness, and early departure. It is most effective when used in conjunction with Dakar Payroll.
CORE FEATURES » Time management PALM READER
» Interfacing with various Attendance Verification Systems » Different methods of overtime calculation
FINGERPRINT READER
» Track overtime & lateness » Post shift allowances » Scheduling » Integration with Mobile Punching App WorkAttend » Integration with Hardware
MULTIBIO IDENTIFICATION
Training Management Set up Courses, Students, Tutors, Venues
CORE FEATURES
and Sessions for a training programme. This
» Applications & Bookings
module assists companies that offer a list
» Vetting/Lists of Applicants
of courses to their employees or students
» Attendance & Results
and require to have a centralised
» (Student) Assessment
integrated system.
» Student Assignments
Dakar
Training
Management
» Event Calendar
System can also integrate with
» Manage Events & Sessions, Courses
other modules seamlessly and
» Programmes, Suppliers, Tutors, Venues and Rooms
also
» Students
automatically
updates
student record details directly from Personnel and Payroll.
» Matrix Report Builder
Employee Portal The Dakar Employee Portal allows employees to view their personal details and documents such as payslips and FS3s. In addition, there are other options which can be included against a quote.
CORE FEATURES » Access to past payslips & FS3s » Absence booking » Broadcasting of information to staff » Access to organisational documents (e.g. staff handbook) » Reduces admin load for your HR Department
Performance Appraisal Create
and
maintain
performance
appraisal
templates and set different objectives and goals for
CORE FEATURES
each employee or group of employees.
» Fully customisable Templates
Appraisal
KPIs may be set by administrators and fine-tuned
» Flexible appraisal flow between
by Appraisers for each employee. Different review
the Appraiser, Appraisee and
stages may be configured such as at the Start of
Confirming Appraiser
Year, Mid-year, and End of Year. Email notifications
» User-definable Review Stages
and reminders are configurable as well.
» Create your own KPIs, Goals and Objectives
Recruitment The Dakar Recruitment Management System (DRMS) is a powerful talent acquisition software that makes hiring easy. The system offers the most advanced automation features in the industry. It streamlines and automates recruitment tasks like applicant tracking, scheduling, emails, and interviews. This system removes the need for repetitive manual tasks and provides a dynamic way to handle recruitment processes. It is the smart, efficient, and intelligent way to manage recruitment. The system is available as Software as a Service (SaaS) and is fully GDPR-compliant. It can be customised to suit your needs while handing you complete control and protection of your data. It is ideal for any organisation, no matter the size or industry.
CORE FEATURES
Candidate Career Site
Administration Portal
» Custom Branding and Colour Scheme for the site
» Approval Board members to approve the publication of
» Custom set of pages to add in the site » Candidate’s online CV builder » GDPR compliance process for data
vacancy » Vacancy templates, multiple/single selection board setup, custom interview hiring pipelines
» Unlimited candidates and their profile data
» Auto scheduling of candidates for each hiring pipeline
» Vacancies search and apply process for
» Building the score sheet for each hiring pipeline having
candidates
candidates
» Tracking of application process and schedule
» Selection boards
» Withdrawal and cancellation of application
» Custom email templates
» Questionnaire sheet to fill at time of applying
» Auto eligibility process to shortlist candidates
for a vacancy » Mobile Application for candidates to subscribe
» Vacancy and interview hiring process notes » Calendar functionalities to manage interviewing schedules
to your established categories and receive
» Notifications within the portal
notifications on mobile as soon as vacancies are
» Dynamic site builder for the candidate career site
published
» Logs of each interview hiring process for added security
» Email and in-site notifications for candidates
INTEGRATIONS AND APIS Dakar’s HR Suite offers seamless integrations with several Accounting and HR packages on the global market including Sage People, PeopleSoft and BambooHR. In addition, Dakar offers APIs to its ecosystem for custom integrations.
BLOCKCHAIN AND AI Dakar strives to utilise and improve its products through the latest technology stack. Through its proprietary blockchain network, companies may record employee contracts on a DLT platform for authenticity and transparency. In addition, Artificial Intelligence will be the backbone of
REPORTS AND BI Through
our
web-based,
built-in
Business
Intelligence tool, visualisations are custom-
our budgeting module (BETA) for enhanced modelling using past data.
built and powerful to offer the required insight. Reports may be designed in seconds without touching the keyboard in addition to batch exports and imports from Excel into all modules for quick batch updates.
WORKFLOWS AND AUTOMATION Dakar’s HR Suite offers automation and collaboration functionality out-of-the-box through its user-defined authorisation workflows.
DOCUMENT MANAGEMENT SYSTEM
Automatic “What if” scenarios offer custom and easy queries to the data.
A key functionality within Dakar’s HR suite to empower organisations in their respective paperless initiatives. A fully-fledged document management system to store and organise
ALERTS AND NOTIFICATIONS
employee and company documents.
Stay on top of things via Dakar’s built-in alerts and notification system. User-defined alarms and reminders may be programmed with any
SECURITY Throughout the system Dakar offers built in audit tracking across all the desired users. Rights and permissions can be configured granularly up to field level. The cloud-based offering is fully GDPR compliant with Active Directory integration and Multi-Factor Authentication.
date-type field across the whole suite with automatic in-app and email notifications.
Hosting For over 20 years we have successfully offered hosting services to a large number of our customers on the Dakar Cloud hosted within the Dakar Data Centre. We offer hosting on shared and dedicated environments. On a regular basis, we perform detailed penetration testing exercises on our cloud infrastructure, with results consistently recording high levels of effectiveness.
DAKAR CLOUD All access to our servers is restricted and audited. Physical access to our data centre is also restricted to a very limited number of duly authorised individuals. This access is controlled via biometric devices and logs are kept of instances where access is required.
We also offer the following security features: » Active Directory integration » Customised firewall settings limiting approved IP address ranges » Multi-Factor Authentication for users setup using the built-in user management system
Our infrastructure also includes a recovery setup sited in a different location. Our hosting services are designed in accordance with ISO 9001 and ISO 27001 standards.
www.workattend.com The WorkAttend Module allows organisations to obtain T&A information from everywhere. The panel provides ability to create and assign a Geo-fence. The employee user can login to WorkAttend Mobile Application to Punch in and out of the assigned locations or send a manual request. WorkAttend Application enables punching from the assigned location and time. It is easy for the admin to trace the presence of off-site employees. An Admin can create the Geo-fence as required and assign employees to it. Geo-fencing will geographically restrict punching in and out. WorkAttend is super easy to use and keeps record of the Punch In/Out of users. A manual request can be sent and only processed on admin approval.
Salaroo is Malta’s first cloud-based payroll system, loved by customers since 2001. It is an easy to use fully featured payroll system that allows you to process payroll in a few seconds with total flexibility and control. You can manage your multi-company payroll anytime from anywhere, and as often as needed. » Automatically updated with latest features and Government legislation changes » Unlimited number of companies, departments, employees, allowances, and absences » Government Reports, Payslips, Payroll Analysis and SEPA payment files are just a click away » Full document management capabilities » Manage multiple companies with a single user » Employee portal to access Leave, Payslips and FS3s » Integrates with Accounting packages
Visit salaroo.com and register for a free trial and immediately start using Salaroo today!
Organisation doesn’t really accomplish anything. Plans don’t accomplish anything, either. Theories of management don’t matter much. Endeavours succeed or fail because of the people involved. Only by attracting the best people will you accomplish great deeds. Colin Powell American statesman and a retired four - star general in the United States Army (ex-Chairman of the US Joint Chiefs of Staff 1989-93)
Contact Us Whatever your enquiry, we are happy to help (+356) 2137 4078 sales@dakarsoftware.com Calling Hours are from 08:30 to 17:00 (UTC+1) Dakar Software Systems Dakar Buildings, Level 4 Birkirkara Road, St Julians STJ 1300, Malta