OVERVIEW OF OFFICE 365 FOR STUDENTS Use this overview to get acquainted with Office 365 for students.
Passero, Denise Authof
OFFICE 365 FOR STUDENTS Overview
Overview of Office 365 for Students Downloading Office 2013, Using OneDrive, Office 365 Web Apps FMCC is pleased to announce that Microsoft Office 365 is now available for use by students. All students – regardless of their major – can take advantage of this offering. Students will be given access to the full Office 2013 Professional Plus suite (Word, Excel, PowerPoint, Access, InfoPath, Outlook, Lync, Publisher, and OneNote)1. These can be downloaded and installed on student-owned home computers. In addition to the Office suite, students can take advantage of free online file storage by uploading files to OneDrive. This will facilitate access to files from anywhere as well as eliminate the need to carry external drives. OneDrive provides each user with up to 1 TB (terabyte) of storage for files, images, presentations, or other materials. Files can be organized into folders to enable easy navigation. Office Web Apps allow students to open and edit files online rather than downloading them to the local computer. The web apps include Word, Excel, and PowerPoint and can also be used from a mobile device. Web Apps work from an iPhone, iPod Touch. or iPad; a Windows tablet or phone, or from an Android or Google device. In addition to all of these features, Office 365 is compatible with all current browsers. This includes:
Internet Explorer 10 or 11 Firefox Chrome Safari
Accessing the Student Office 365 Portal To take advantage of this offering, students must log into the Office 365 Portal. Open your browser and navigate to the MyFM Student portal. Go to the FM home page (http://fmcc.edu). Locate the link labeled MyFM:
OR Once you click MyFM, click the link to the Student Resources page.
1
Mac Users will be given access to Word, Excel, PowerPoint, OneNote, and Outlook for the Mac.
Users will enter a page that contains links to all of the resources available to students at FM. Locate the link to the Office 365 portal. Click the link labeled, Office 365 for Students. This link will bring users to the Office 365 portal page. The organization account for this site is the campus-assigned username and password for access. These are the same credentials used to access all other campus resources (except My Aid). The format for the log in is as follows: username@ms.fmcc.edu So if the username is dp12345, students will log in as dp12345@ms.fmcc.edu. The password is the same password used for other campus resources. The log in screen is shown in the following illustration.
Enter the credentials as described earlier in this document.
Downloading Office 2013 Once logged in for the first time, the Welcome screen appears. The illustration below shows the welcome screen for a test user.
In the upper right corner of the Welcome screen is the username with a small gear shaped icon (Settings) next to it. Click this icon and then choose the option labeled Office 365 Settings. This brings the user to the Office 365 settings screen.
DO NOT ATTEMPT TO CHANGE YOUR PASSWORD HERE. Select the Software option in this screen.
From this screen, click the button labeled, “Install” to download and install the Office suite on your home computer. This is only for use on your home computer. DO NOT ATTEMPT TO INSTALL THE SOFTWARE IN THE LABS AT FMCC. The install may take some time so it is important to let it continue once it starts. Follow the on-screen prompts to complete this installation. Once the installation completes, it will be possible to use the applications on the local machine by going to the Start button All Programs Microsoft Office 2013. The illustration below demonstrates how to access the Office suite of applications once installed on the computer.
From the start button, click All Programs. Find the folder labeled, Office 2013 and click that folder. Your Office applications will be inside this folder. Your view may look slightly different depending on the applications installed.
Using OneDrive OneDrive is a free online storage service that allows subscribers to store files and folders in the cloud for access anywhere in the world. At the top of the Office 365 Window are links that enable subscribers to navigate the environment. Click the link labeled OneDrive. The first time OneDrive is accessed, the screen appearance is as shown in the illustration below. Watch the video entitled, “Get Started with OneDrive for Business.�
Click the link to OneDrive.
Watch the OneDrive video.
Continue to OneDrive.
OneDrive is an online version of the Windows Explorer. Along the top of the screen are three tabs. Browse allows users to navigate areas of Office 365. File allows users to work with folders and files. Library allows users to manage certain aspects of the OneDrive “library.” A library is simply a place to store files and folders. Within the OneDrive documents folder is a folder labeled, “Shared with Everyone.” This allows users to collaborate on projects. Shared with Everyone allows sharing within the organization. Users can also create folders to share with specified groups or individuals.
Office 365 Web Apps Another feature of this program is the ability to use the Office Web apps from anywhere even if Office is not installed on the computer. Web apps for Word, Excel, and PowerPoint are available for use from OneDrive. Inside the OneDrive document library, click the large link labeled, “new� with the plus sign next to it.
Click new here:
Choose the item you wish to create. You can also create a new folder.
Once the subscriber chooses the kind of document they wish to create, the web app associated with that file type will launch. Below is a screenshot of the Word web app. The web apps have approximately 80% of the functionality of the installed counterpart. The web apps allow for basic file creation and editing. For more advanced features, use the locally installed version of Word.
Click to rename.
Open document in locally installed version of word for advanced functionality.
The Word Online text at the top of the page indicates you are working with the web app.
There is no need to save the document since when working online the document is saved automatically. Click the text in the title bar to rename the document. This applies to all documents created using web apps. Click the link labeled with the user’s name to return to the documents library in OneDrive. To sign out, click the drop-down arrow next to the username in the upper right-hand corner of the screen. Close the browser completely after signing out. Never leave a session signed in.
Click the arrow to sign out.
Conclusion This completes the brief overview of the Office 365 environment. Download and print a copy of this overview as a reference. Link below has been provided to some sites that might be useful for more information on Office 365. Getting Started with Office 365