DESIGN TASMANIA EXHIBITION GUIDELINES 2013/14
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DESIGN TASMANIA’S AIM IS FOR TASMANIA TO BE RECOGNISED GLOBALLY AS A PLACE OF DESIGN EXCELLENCE.
DESIGN TASMANIA IS A NOTFOR-PROFIT ORGANISATION FUNDED IN PART BY STATE AND FEDERAL GOVERNMENTS. DESIGN TASMANIA AIMS TO STIMULATE INNOVATION AND INTEREST IN DESIGN WITHIN TASMANIA THROUGH EVENTS, EXHIBITIONS AND THE TASMANIAN WOOD DESIGN COLLECTION. DESIGN TASMANIA DELIVERS AN ANNUAL EXHIBITION PROGRAM THAT FOCUSES ON INNOVATIVE DESIGN AND CRAFT PRACTICES. IT ALSO WELCOMES EXHIBITION PROPOSALS THAT FIT WITHIN ITS AIMS FROM LOCAL, INTERSTATE AND OVERSEAS PROFESSIONALS, COLLECTIVES AND CURATORS.
ALL IMAGES © DESIGN TASMANIA & CHRIS CRERAR PHOTOGRAHPY
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SIZE OF EXHIBITION GALLERIES MEASUREMENTS ARE APPROXIMATE AND DO NOT TAKE ACCOUNT OF ALCOVE SPACES. PLANS OF THE GALLERY SPACES ARE AVAILABLE ON REQUEST. APPLICATION FOR HIRE PRIOR TO ANY WRITTEN APPLICATION IT IS ADVISED THAT YOU CONTACT THE PROGRAM COORDINATOR WITH A BRIEF OUTLINE OF YOUR PROJECT INCLUDING TIMING. APPLICATION PROCESS AN ADVISORY PANEL ASSESSES ALL EXHIBITION PROPOSALS AND NORMALLY CONSISTS OF THE DESIGN TASMANIA GENERAL MANAGER, PROGRAM AND RETAIL COORDINATORS, A BOARD REPRESENTATIVE AS WELL AS INDEPENDENT CURATORS WHERE REQUIRED. CONFIRMATION AND DEPOSIT ON APPROVAL OF YOUR APPLICATION TO EXHIBIT, A 30% DEPOSIT IS PAYABLE TO DESIGN TASMANIA WITH THE BALANCE PAYABLE WITH-IN SEVEN (7) DAYS PRIOR THE EXHIBITION OPENING. A FULL REFUND IS PAYABLE ON CANCELLATION OF AN EXHIBITION PROVIDED WRITTEN ADVICE IS RECEIVED FOUR (4) MONTHS PRIOR TO THE SCHEDULED OPENING.
DESIGN TASMANIA CONTRIBUTION COSTS COVERED & SUPPORT PROVIDED BY DESIGN TASMANIA • CREATION AND DISTRIBUTION OF ELECTRONIC INVITE (DISTRIBUTED TO DT MAILING LISTS) • DISTRIBUTION OF UP-TO 200 ADDITIONAL EMAIL RECIPIENTS (EXHIBITOR TO PROVIDE) • ELECTRICITY, SECURITY AND ON-COSTS • STANDARD INTERNAL SIGNAGE WITHIN THE EXHIBITION SPACE • INSURANCE AND PUBLIC LIABILITY • MEDIA – CONSISTING OF BUT NOT LIMITED TO WEBSITE LISTING, PRESS ALERT AND COORDINATION OF MEDIA PREVIEW. ALTHOUGH DESIGN TASMANIA ENDEAVORS TO SEEK EDITORIAL COVERAGE IT IS NOT GUARANTEED. • 2 HOURS OF CURATORIAL ASSISTANCE INCLUDING SELECTION AND PLACEMENT OF WORKS. • ADJUSTMENTS TO EXISTING LIGHTING SYSTEMS • STAFF THE EXHIBITION FOR ITS DURATION, PROVIDE INFORMATION, REFERRALS AND FACILITATE SALES • POINT OF SALE FOR WORK INCLUDING EFTPOS AND CREDIT FACILITIES OPENING HOURS OPENING HOURS ARE; • MONDAY TO FRIDAY 9:30AM – 5:30PM WEEKEND’S AND PUBLIC HOLIDAYS 10:00AM – 4:00PM (10:00AM – 2:00PM WINTER) • EXHIBITORS HAVE ACCESS ONLY DURING OPENING HOURS UNLESS PRIOR ARRANGEMENT HAS BEEN MADE WITH STAFF. • THE PERIODS OF HIRE LISTED ARE FOR THE EXHIBITION PERIOD ONLY. THE NUMBER OF SET-UP AND BUMP-OUT DAYS ARE TO BE DISCUSSED AND AGREED TO ON AN EXHIBITION BY EXHIBITION BASIS.
EXHIBITION SPACES AVAILABLE RATES LISTED BELOW ARE FOR USE OF THE DESIGN TASMANIA EXHIBITION SPACES.
SPACE
M2
MONTH SEASON
GALLERY ONE
190
$1,460
$3,980
GALLERY TWO
73
$550
$1,520
GALLERY THREE
54
$440
$1,130
GALLERY FOUR
53
$440
$1,130
PARK ROOM
32
$440
$1,130
*ALL RATES ARE INCLUSIVE OF GST. SEASON RATE IS FOR THREE MONTHS.
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EXHIBITOR RESPONSIBILITIES THE EXHIBITOR AGREES TO PROVIDE THE FOLLOWING SERVICES • IMAGES TO BE USED IN INVITATIONS AND MARKETING 60 DAYS PRIOR TO EXHIBITION • DELIVERY OF ALL WORK TO BE INCLUDED IN THE EXHIBITION 5 WORKING DAYS PRIOR TO THE OPENING DATE • AVAILABILITY OF WORK FOR THE ENTIRE EXHIBITION TIMEFRAME • ASSISTANCE WITH SETUP AND DISMANTLING OF ARTWORKS IF REQUESTED • AVAILABILITY FOR MEDIA PREVIEWS, INTERVIEWS AND OTHER PR DUTIES AT TIMES TO BE MUTUALLY AGREED • COLLECTION OF WORKS IMMEDIATELY FOLLOWING EXHIBITION CLOSE • ASSISTANCE WITH RETURNING GALLERY TO THE STATE IN WHICH IT WAS PRIOR TO THE EXHIBITION INSTALLATION AND REMOVAL OF WORKS THE EXHIBITOR IS RESPONSIBLE FOR SPECIAL OR ADDITIONAL COSTS AND EXPENSES ASSOCIATED WITH THE PRESENTATION AND DISPLAY OF WORKS, INCLUDING BUT NOT LIMITED TO: REPAINTING OF THE DISPLAY EQUIPMENT, COMMISSION OR HIRE OF DISPLAY EQUIPMENT, HIRE OF LIGHTING EQUIPMENT OR HIRE OF REMOVAL SERVICES.
EXHIBITION PRACTICALITIES SETTING UP • THE INSTALLATION OF WORKS IS THE RESPONSIBILITY OF THE EXHIBITOR AND MUST BE COMPLETED BY 4PM ON THE DAY BEFORE THE OFFICIAL EXHIBITION OPENING. • DESIGN TASMANIA STAFF RESERVE THE RIGHT TO VARY THE INSTALLATION ONCE SET UP IN ACCORDANCE WITH DISPLAY STANDARDS, SECURITY REQUIREMENTS, PUBLIC ACCESS AND OH&S. • DESIGN TASMANIA ENCOURAGES THE EXHIBITOR TO THINK CREATIVELY ABOUT THE DISPLAY AND PRESENTATION OF THEIR WORK AND PUBLIC ENGAGEMENT. HOWEVER, THE EXHIBITOR MAY NOT, WITHOUT PRIOR WRITTEN APPROVAL, ERECT, TAMPER, OR IN ANY WAY MODIFY THE STRUCTURE OF THE BUILDING, ENTRANCES OR FIXTURES. ALL AND ANY DAMAGE TO THE DESIGN TASMANIA PREMISES OR FIXTURES MUST BE RECTIFIED AT THE EXHIBITOR’S SOLE EXPENSE. LIGHTING ALL GALLERIES HAVE STANDARD TRACK LIGHTING AND FLUORESCENT CEILING LIGHTS, THE ADJUSTMENT OF LIGHTING FOR THE EXHIBITION MAY ONLY BE CARRIED OUT BY DESIGN TASMANIA STAFF. PACKING MATERIALS IT IS THE RESPONSIBILITY OF THE EXHIBITOR TO REMOVE AND STORE OFF-SITE ALL PACKING MATERIALS PRIOR TO THE OPENING OF THE EXHIBITION. REMOVAL OF WORKS ALL WORKS MUST BE REMOVED BY 5:30PM THE FOLLOWING BUSINESS DAY AFTER THE CLOSE OF THE EXHIBITION AND THE GALLERY SPACE WILL BE RETURNED (I.E. CLEANED AND RE-ARRANGED IF NECESSARY) TO ITS ORIGINAL CONDITION.
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CLEANING AND RECTIFICATION • THE EXHIBITOR IS REQUIRED TO LEAVE THE AREA CLEAN AND TIDY AT THE END OF THE EXHIBITION PERIOD. • IF THE EXHIBITOR UTILISES THE DESIGN TASMANIA’S DISPLAY EQUIPMENT THE EXHIBITOR SHALL BE RESPONSIBLE FOR THE PROPER MAINTENANCE OF THE EQUIPMENT FOR THE DURATION OF THE EXHIBITION AND UNDERTAKES TO RESTORE IT TO ITS ORIGINAL CONDITION AT THE COMPLETION OF THE EXHIBITION. OPENING FUNCTION ALL EXHIBITIONS WILL OPEN AT THE COORDINATED SEASON LAUNCH EVENTS HELD FOUR TIMES A YEAR. • DESIGN TASMANIA WILL COORDINATE THESE EVENTS INCLUDING CATERING, ENTERTAINMENT AND BEVERAGES OPENING SPEAKERS • THE EXHIBITOR WILL ORGANISE AND MAKE CONTACT WITH ANY SPEAKERS THEY WISH TO OPEN THEIR EXHIBITION. • THE EXHIBITOR WILL INFORM DESIGN TASMANIA STAFF OF WHO WILL OPEN THEIR EXHIBITION AND PROVIDE THEIR NAME AND A SHORT BIO FOUR WEEKS PRIOR TO THE EXHIBITION OPENING. PROMOTION AND SALES INVITATIONS AND ACKNOWLEDGMENTS • IT IS THE RESPONSIBILITY OF THE EXHIBITOR TO NOTIFY THE DESIGN TASMANIA SIX WEEKS PRIOR TO THE OFFICIAL OPENING OF ANY LOGOS THAT NEED TO APPEAR ON THE EMAIL INVITATION AND WEBSITE IN RELATION TO SUPPORT AND FUNDING. • DESIGN TASMANIA IS RESPONSIBLE FOR THE DESIGN AND DISTRIBUTION OF THE EMAIL INVITATION AND THIS WILL FOLLOW HOUSE-STYLE. • THE EXHIBITOR IS ENCOURAGED TO SUPPLY A LIST OF UP TO 200 ADDITIONAL EMAIL ADDRESSES
ONLINE CATALOGUE • EXHIBITORS ARE ENCOURAGED TO PROVIDE CONTENT FOR AN ONLINE CATALOGUE FOR THE DESIGN CENTRE WEBSITE 4 WEEKS PRIOR TO THE OFFICIAL OPENING. • THE EXHIBITOR WARRANTS THAT THE WORK, INCLUDING BUT NOT LIMITED TO THE CATALOGUE, DOES NOT INFRINGE COPYRIGHT EITHER BECAUSE IT IS THE EXHIBITOR’S ORIGINAL WORK OR BECAUSE THE EXHIBITOR HAS THE PERMISSION OF THE COPYRIGHT OWNERS OF THE WORK. IN EITHER CASE, ANY CLAIM MADE OR LOSS INCURRED BECAUSE OF ANY BREACH OF THIS WARRANTY WILL BE THE EXHIBITOR’S RESPONSIBILITY. PUBLIC PROGRAMS THE EXHIBITOR IS REQUESTED TO PRESENT A FLOOR TALK IN THE GALLERY AT AN APPROPRIATE TIME DURING THE EXHIBITION PERIOD. COMMISSION DESIGN TASMANIA WILL NEGOTIATE A COMMISSION ON THE SALE PRICE OF; • ANY SALES OR COMMISSIONS THAT RESULT DIRECTLY FROM THE EXHIBITION WITHIN THREE (3) MONTHS OF THE CLOSE OF THE EXHIBITION; • ON ALL ORDERS TAKEN DURING THE EXHIBITION PERIOD; • AND ALL SALES OF EXHIBITED WORKS DURING THE EXHIBITION PERIOD.
SALE OF WORKS TO SELL WORKS ON THE EXHIBITOR’S BEHALF, THEY MUST PROVIDE THE DESIGN TASMANIA WITH A SCHEDULE OF WORKS IN THE EXHIBITION AT LEAST 4 WEEKS PRIOR TO THE OPENING. A SCHEDULE WILL INCLUDE THE TITLE, MEDIUM, DIMENSIONS, RETAIL (SELLING PRICE) AND DATE OF THE WORKS ON EXHIBITION. IT MAY ALSO BE APPROPRIATE TO INCLUDE CARE INSTRUCTIONS • MONIES RECEIVED FOR WORKS SOLD ARE THE SOLE RESPONSIBILITY OF THE DESIGN TASMANIA AND WILL BE PAID, LESS COMMISSION, WITHIN THIRTY (30) WORKING DAYS TO THE EXHIBITOR. • NO WORKS WILL BE REMOVED PRIOR TO THE END OF THE EXHIBITION WITHOUT THE AGREEMENT OF BOTH PARTIES. • NO WORKS SHALL BE DELIVERED TO ANY PURCHASER UNLESS PAYMENT HAS BEEN RECEIVED IN FULL. • THE SALE PRICE FOR ALL WORKS SHOULD BE LISTED, TOGETHER WITH YOUR GST STATUS. IF THE EXHIBITOR DOES NOT HAVE AN AUSTRALIAN BUSINESS NUMBER (ABN), OR HASN’T COMPLETED A ‘STATEMENT BY A SUPPLIER’ FORM PROVIDED BY THE ATO, DESIGN TASMANIA IS OBLIGED TO RETAIN 48.5% OF THE SALE PRICE EXCLUSIVE OF THE COMMISSION CHARGED.
LIABILITIES INSURANCE & LIABILITY DESIGN TASMANIA INSURES WORKS ON EXHIBITION: • AGAINST THEFT OR DAMAGE DUE TO BURGLARY; • AGAINST DAMAGE CAUSED BY FIRE OR WATER DAMAGE; AND • AGAINST ACCIDENTAL DAMAGE CAUSED BY DESIGN TASMANIA STAFF AND VISITORS. • ALL OTHER LOSS OR DAMAGE TO WORKS ON EXHIBITION SHALL BE THE RESPONSIBILITY OF THE EXHIBITOR. • THE EXHIBITOR MUST NOTIFY DESIGN TASMANIA OF INDIVIDUAL WORKS EXCEEDING $10,000.00 30 DAYS PRIOR TO THE OPENING. • THE EXHIBITOR WILL PROVIDE DESIGN TASMANIA WITH THE FULL INSURANCE VALUE OF THE EXHIBITION 30 DAYS PRIOR TO THE OPENING. PLEASE NOTE THAT YOUR WORK WILL BE INSURED WHILST AT THE DESIGN TASMANIA CENTRE FROM THE FIRST DAY OF INSTALLATION TO WITH-IN 48 HOURS OF THE EXHIBITION CLOSE. WORK WILL NOT BE INSURED AFTER THESE DATES. PUBLIC LIABILITY • DESIGN TASMANIA HAS PUBLIC LIABILITY INSURANCE TO COVER INJURY TO THE PUBLIC IN THE GALLERY. • IT IS RECOMMENDED THAT YOU SEEK INDEPENDENT ADVICE IN RELATION TO YOUR PARTICULAR PUBLIC LIABILITY OR PRODUCT LIABILITY INSURANCE TO ENSURE ADEQUATE PROTECTION.
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REPRESENTATION • IF THE EXHIBITOR HAS A PRIOR RELATIONSHIP WITH A COMMERCIAL GALLERY, RETAILER OR AGENT IT IS THE EXHIBITOR’S RESPONSIBILITY TO INFORM THAT COMMERCIAL GALLERY, RETAILER OR AGENT OF THEIR INTENTION TO EXHIBIT WITH THE DESIGN CENTRE AND ENSURE THERE IS NO CONFLICT IN THIS ARRANGEMENT. • THE EXHIBITOR MUST INFORM DESIGN TASMANIA IF THERE IS A NEED TO NEGOTIATE A COMMISSION SHARING ARRANGEMENT WITH THEIR GALLERY, RETAILER OR AGENT SIXTY (60) DAYS BEFORE THE OPENING. CANCELLATION OF EXHIBITIONS • FOUR (4) MONTHS NOTICE MUST BE GIVEN IN WRITING BY THE EXHIBITOR IF CANCELLATION OF THE EXHIBITION IS REQUIRED. • DESIGN TASMANIA RESERVES THE RIGHT TO CANCEL THE EXHIBITION WITHIN THIRTY (30) DAYS BY WRITTEN NOTICE IF THE EXHIBITION FAILS TO MEET EXPECTATION, DISPLAY STANDARDS OR STRAYS FROM THE ORIGINAL EXHIBITION CONCEPT. • ANY MAJOR VARIATION TO THE EXHIBITION MUST BE SUBMITTED IN WRITING AND AGREED TO BY THE ADVISORY PANEL WITH A MINIMUM OF SIXTY (60) DAYS NOTICE PRIOR THE OPENING. CONTACT DETAILS LAUREN DEAN, PROGRAM COORDINATOR EMAIL LAUREN@DESIGNCENTRE.COM.AU PHONE 03 6331 5505 PO BOX 1845, LAUNCESTON TAS 7250
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