NOTIICE OF MEE ETING g that a Infrasttructure Works W and d Develop pment Committee e Notice is hereby given of the Dev vonport Citty Council will be held in the Council C Cha ambers, on Monday y meeting o 11 April 20 016, comm mencing at 6:00pm. he public a at 6:00pm. The meetiing will be open to th QUA ALIFIED PERS SONS In accord dance with h Section 65 of the Local Go overnmentt Act 19933, I confirm m that the e reports in this agen nda conta ain advice e, informattion and recommen ndations given by a person w who has the t qualifications o or experie ence nece essary to give such advice,, informatio on or recom mmendatio on.
Paul Westt GENERAL MANAGER R 16 6 April 201
AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 11 APRIL 2016 AT THE COUNCIL CHAMBERS AT 6:00PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
TENDERS ................................................................................................... 4
4.1
Tender Report - Contract 1310 - Mersey Road Footpath Renewal (D412340)..................... 5
4.2
Tender Report - Contract 1308 - Pioneer Park Toilet Facility (D413762) ................................. 8
5.0
INFRASTRUCTURE AND WORKS REPORTS ....................................................... 11
5.1
Traffic Management Proposals (D390375) ................................................................................ 11
5.2
Rainwater Harvesting Investigation (D391760)......................................................................... 59
5.3
Road Network Strategy Update - Adoption of Local Government Road Hierarchy (D411909) ........................................................................................................................................ 63
6.0
INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............. 123
6.1
Infrastructure and Works Report (D409328) ............................................................................ 123
6.2
Development and Health Services Report (D412076) .......................................................... 139
7.0
CLOSURE .............................................................................................. 145
PAGE 1 Infrastructure Works and Development Committee meeting Agenda 11 April 2016
Agenda of a meeting of the Devonport City Council’s Infrastructure Works and Development Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 11, April 2016 commencing at 6:00pm. PRESENT Present Chairman
Apology
Ald L M Perry Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Infrastructure Works and Development Committee meeting Agenda 11 April 2016
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME
Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.
2.
Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
PAGE 3 Infrastructure Works and Development Committee meeting Agenda 11 April 2016
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
3.2
QUESTIONS ON NOTICE FROM ALDERMEN
At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Infrastructure Works and Development Committee meeting Agenda 11 April 2016
4.0
TENDERS
In accordance with Section 22(1) of the Local Government Act 1993 Council has delegated powers to the Infrastructure and Works Committee to accept tenders for activities related to the functions of the Committee to the extent of the estimates for the current financial year (Min 198/15 refers). The following item is to be dealt with by the Infrastructure and Works Committee in accordance with delegated authority. 4.1
Tender Report - Contract 1310 - Mersey Road Footpath Renewal
4.2
Tender Report - Contract 1308 - Pioneer Park Toilet Facility
The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2015/2016 financial year. Contract Contract 1290 - Supply, Delivery and Placement of Hot mix Asphalt Contract 1291 - Supply, Delivery and Placement of Bituminous Surfacing Contract 1292 - Bellamy Bridge Renewal Contract 1294 - River Road Widening Stage 3 & 4 Contract 1296 - Kelcey Tiers Road Pavement Renewal Contract 1297 - William Street Pavement Reconstruction - Stewart to Steele St Contract 33108 - Supply & Delivery of Backhoe Contract 1299 - William Street Pavement Reconstruction - Steele to Tasman Street Contract 1301 Temporary Council Office Relocation Contract 1302 - Torquay Road Pavement Renewal - Oak Court to Canning Drive Contract 1306 - William Street Stormwater Upgrade Stage 5 Contract 1307 - Devonport Road Reconstruction McLeod Avenue to Horse Head Creek
Contract Period
Extension Options
$ Value (Excluding GST)
Contractor
Jul 2015 to Apr 2016
Not Applicable
$328,231
Roadways Pty Ltd
Jul 2015 to Apr 2016
Not Applicable
$203,404
Dec 2015 to Jan 2016
Not Applicable
$147,300
Oct 2015 to Dec 2015 Nov 2015 to Dec 2015
Not Applicable Not Applicable
$159,912
Crossroads Civil Contracting BridgePro Engineering Pty Ltd Gradco Pty Ltd
Oct 2015 to Dec 2015
$301,339
Hardings Hotmix Pty Ltd
Not Applicable
$303,764
Oct 2015 to Nov 2016 Jan 2016 to Apr 2016
Not Applicable Not Applicable
$122,400
Kentish Construction & Engineering Co Pty Ltd JF Machinery
Jan 2016 to Mar 2016
Not Applicable
$190,283
Jan 2016 to April 2016
Not Applicable
March 2016 - April 2016 March 2016 - May 2016
$492,647
Min Ref/ Meeting Date IWC 26/15/ 24 Aug 2015 IWC 27/15/ 24 Aug 2015 185/15/ 28 Sep 2015 163/15/ 24 Aug 2015 186/15/ 28 Sep 2015 187/15/28 Sep 2015 184/15/ 28 Sep 2015 210/15/ 26 Oct 2015
Kentish Construction & Engineering Co Pty Ltd Oliver Kelly Construction
229/15/ 23 Nov 2015
$319,040
Civilscape Contracting
IWC 42/15/ 21 Dec 2015
Not Applicable
$186,630
Hardings Hotmix Pty Ltd
IWC 01/16 8 Feb 2016
Not Applicable
$214,790
Kentish Construction & Engineering Co Pty Ltd
IWC 02/16 8 Feb 2016
PAGE 5 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
4.1 TENDER REPORT - CONTRACT 1310 - MERSEY ROAD FOOTPATH RENEWAL File: 30566 D412340
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY This report seeks Council’s approval to award Contract 1310 for the Mersey Road Footpath Renewal to Civilscape Contracting Tasmania.
BACKGROUND This report considers tenders received for “Mersey Road Footpath Renewal – Dogs Home to Kelcey Tier Road” listed within the 2015/16 capital expenditure. The existing path is 450m long and is mostly asphalt. The majority of this path has reached the end of its life and is in need of renewal. There are multiple safety hazards and surface defects and the width is less than the minimum standard in places. However, 160m of the existing path on the southern end was found to be in reasonable condition and will remain serviceable for at least another 5 years. The site is shown in Figure 1.
Figure 1: Extent of works
ITEM 4.1
PAGE 6 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.
DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from four companies. tenders and are summarised in table 1.
All tenders received were conforming
TABLE 1
1
Civilscape Contracting Tasmania
Conforming
Tender Price (ex GST) $113,595
2
Conforming
$120,322
3
Kentish Construction and Engineering Company Pty Ltd CBB Contracting Pty Ltd
Conforming
$126,239
4
Hardings Hotmix Pty Ltd
Conforming
$161,460
No.
Tender
Status
As highlighted in the above table, Civilscape Contracting Tasmania tender of $113,595 is the lowest priced. The Tender Planning and Evaluation Committee have considered the four tenders against each of the selection criteria, these being:
Relevant Experience Quality, Safety and Environmental Management Methodology Price
The evaluation by the committee indicates that Civilscape Contracting Tasmania scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments.
COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 5 March 2016 and tenders were also advertised on Council’s website.
FINANCIAL IMPLICATIONS The 2015/16 capital expenditure budget includes an allocation for the “Mersey Road Footpath Renewal – Dogs Home to Kelcey Tier Road” project of $310,000. The tender received from Civilscape Contracting Tasmania is $113,595. The breakdown of the budget for this project is summarised below in table 2.
ITEM 4.1
PAGE 7 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
TABLE 2 No.
Tender Price (ex GST)
Tender
1
Contract 1310 price
$113,595
2
Estimated Telstra Works
$10,000
3
Project management/administration
$12,000
4
20% Construction contingency
$22,000 TOTAL
$157,595
The contingency allowance for this project is 20% of the construction cost. The potential for unforeseen construction issues at this site is moderate as there has not been a detailed survey undertaken and there is a risk of additional work required when working on private driveways. The project is significantly under budget due to two main reasons. The reduction in scope on the southern end and low construction rates being tendered due to the timeframe of the project suiting the tenderer’s work programs. Options were investigated to undertake additional footpath work in the area, but there is no immediate need to do so.
RISK IMPLICATIONS To minimise risk the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.
CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Civilscape Contracting Tasmania meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1310 Mersey Road Footpath Renewal.
ATTACHMENTS 1.
CT0151 Signed Meeting Minutes
Confidential
RECOMMENDATION That the Infrastructure, Works and Development Committee, in relation to Contract 1310 – Mersey Road Footpath Renewal and in accordance with the delegated authority provided to it by Council under Minute 198/15: a)
award the contract to Civilscape Contracting Tasmania for the tendered sum of $113,595 (ex GST);
b)
note that Telstra works are estimated to cost $10,000 (ex GST);
c)
note that design, project management and administration for the project are estimated to cost $12,000 (ex GST); and
d)
note that a construction contingency of $22,000 (ex GST) is included in the budget.
Author: Position:
Shannon Eade Project Management Officer
Endorsed By: Position:
ITEM 4.1
Matthew Atkins Deputy General Manager
PAGE 8 astructure Worrks and Develo opment Comm mittee meeting on 11 April 2016 Report to Infra
4.2
TE ENDER RE EPORT - CONTRA ACT 1308 8 - PIONE EER PARK K TOILET FACILITY F Y File: 30597 D413762 2
RELEVANCE TO COUNCIIL’S PLANS & POLICIES Council’s Strategic Plan P 2009-2 2030: Strattegy 2.3.3
Provide and main ntain Coun ncil buildings, facilitie es and am menities to o appropriiate standa ards
SUMMARY This report seeks Co ouncil’s ap pproval to award Co ontract 130 08 “Pionee er Park Toile et Facility”” to AJR Co onstruct.
BACKGROUUND This reporrt considerrs tenders received for “Pione eer Park Toilet Faciliity” listed within the e 2015/16 c capital exp penditure budget. b The project objectiv ve is to re enew the e existing toilet facility y and crea ate a bab by change e facility in tthe processs. The pro oposed floo or plan is the same as a the Cole es Beach design d with h two uni-se ex cubicless. The bab by change facility is in ncluded in the disablled cubicle e. The new facility will be built on the sou uth easterrn side of the existin ng facility and a when n complete e, the existing facility includ ing assoc ciated paths will b be demolisshed and d reinstated d with grasss. The locatiion is show wn in Figure e 1.
STATUTORY REQUIREMEENTS Council iss required to t comply y with Sect ion 333 of the Local Governm ent Act 19 993 and itss adopted Code for Tenders T an nd Contrac cts when considering g awarding g tenders.
ITEM 4.2
PAGE 9 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from six companies. All tenders received were conforming tenders and are summarised in table 1. TABLE 1
1
AJR Construct
Conforming
Tender Price (ex GST) 96,809.20
2
Oliver Kelly Construction
Conforming
112,284.00
3
JDR Homes
Conforming
118,568.80
4
Stubbs Construction Pty Ltd
Conforming
123,900.00
5
Mobile Onsite Engineering Pty Ltd
Conforming
133,382.00
6
Vos Construction and Joinery
Conforming
136,380.00
No.
Tender
Status
As highlighted in the above table, AJR Construct tender of $96,809.20 is the lowest priced. The Tender Planning and Evaluation Committee have considered the tenders against each of the selection criteria, these being;
Relevant Experience Quality, Safety and Environmental Management Methodology Price
The evaluation by the committee indicates that AJR Construct scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments.
COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 5 March 2016 and tenders were also advertised on Council’s website.
FINANCIAL IMPLICATIONS The 2015/16 capital expenditure budget includes an allocation for the “Pioneer Park Toilet Facility” project of $160,000. The tender received from AJR Construct is $96,809.20. The breakdown of the budget for this project is summarised below in table 2. TABLE 2 No.
Tender Price (ex GST)
Tender
1
Contract 1308 tender price
96,809.20
2
Design, project management/administration
18,000.00
3
10% construction contingency
10,000.00 TOTAL
ITEM 4.2
124,809.20
PAGE 10 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
The contingency allowance for this project is 10% of the construction cost. The potential for unforeseen construction issues at this site is low. The project is significantly under budget due to the mix of tenders received from varied size companies. It is of interest that the lowest tender received is 4.2% lower than the similar Coles Beach toilet block completed in 2012.
RISK IMPLICATIONS To minimise risk the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.
CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that AJR Construct meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1308 Pioneer Park Toilet Facility.
ATTACHMENTS 1.
CP0111 Tender Planning and Evaluation Committee Minutes SIGNED
Confidential
RECOMMENDATION That the Infrastructure, Works and Development Committee, in relation to Contract 1308 Pioneer Park Toilet Facility and in accordance with the delegated authority provided to it by Council under Minute 198/15: a)
award the contract to AJR Construct for the tendered sum of $96,809.20 (ex GST);
b)
note that design, project management and administration for the project are estimated to cost $18,000 (ex GST); and
c)
note that a construction contingency of $10,000 (ex GST) is included in the budget.
Author: Position:
Jamie Goodwin Technical Support Supervisor
Endorsed By: Position:
ITEM 4.2
Matthew Atkins Deputy General Manager
PAGE 11 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
5.0
INFRASTRUCTURE AND WORKS REPORTS
5.1
TRAFFIC MANAGEMENT PROPOSALS File: 28041 D390375
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY This report summarises the findings of traffic investigations at the following locations, undertaken as part of the Road Network Strategy 2014 (RNS) Action Plan and recommends the following projects be included in future capital works programs:
Intersection of Formby Road and Elizabeth Street Intersection of Fenton Street and Stewart Street Intersection of Wright Street and Norton Way William Street, between Bluff Road and North Street Intersection of Tarleton Street and Wright Street
BACKGROUND The RNS Action Plan includes 13 actions to investigate and develop improved traffic management arrangements at locations where issues have been identified by Council or other stakeholders. The objective of each action is to provide an appropriate balance of safety, efficiency and amenity. Depending on the location, a poor crash record, evidence of traffic congestion, poor access for certain road users or a combination of these issues have been identified.
STATUTORY REQUIREMENTS Section 21 of the Local Government (Highways) Act 1982 states that Council is “charged with the duty of maintaining the local highways” and “may carry out such works as it considers necessary for the maintenance or renewal of any highway”. Note that local highway is a term for any road maintained by Council.
DISCUSSION Formby Road and Elizabeth Street: The intersection of Formby Road and Elizabeth Street was investigated due to the high number of crashes at the site over the last five years. It currently has the fourth worst crash record for intersections in Devonport. Various options were considered and consultation undertaken in 2011 but no work was completed. The site is shown in Figure 1.
ITEM 5.1
PAGE 12 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
Figure 1: Intersection of Formby Road and Elizabeth Street A review of the crash data found there has not been a casualty crash at the site since 2011, greatly diminishing the key driver for any proposed improvements. Therefore, it is proposed to retain the existing layout. The full investigation report is attached. Fenton Street and Stewart Street: The intersection of Fenton Street and Stewart Street and the surrounding road network was investigated due to the high number of crashes at the site over the last five years. The investigation also considered the likely impact of the LIVING CITY project on traffic volumes at this site. The site is shown in Figure 2.
Figure 2: Fenton Street, including intersections with Steele Street and Stewart Street ITEM 5.1
PAGE 13 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
The investigation found that there were current safety concerns with the school crossing on Fenton Street and there would be future capacity issues at the intersection of Fenton Street and Steele Street. The report proposed to install traffic signals at the intersection of Fenton Street and Steele Street and to remove the school crossing. The proposed works at the intersection of Fenton Street and Steele Street will impact on the traffic pattern at the intersection of Fenton Street and Stewart Street, so the report proposed to revaluate this intersection in three years time, with the possible construction of a roundabout to reduce crash numbers the likely outcome. The full investigation report is attached. Wright Street and Norton Way: The intersection of Wright Street and Norton Way was investigated as renewal works are required and there appeared to be efficiency and connectivity improvements possible for freight vehicles and others using Norton Way. The site is shown in Figure 3.
Figure 3: Intersection of Wright Street and Norton Way The investigation found that there would be efficiency gains for freight vehicles travelling to and from the TT-Line terminal by remodelling and changing the priority of the intersection. However, the additional construction costs were significant and the report proposed to undertake renewal works and retain the existing layout. The full investigation report is attached. William Street, between Bluff Road and North Street: The section of William Street between Bluff Road and North Street was investigated to try to improve access to the destinations within the Mersey Bluff Precinct for visitors and locals on all modes of transport. The site is shown in Figure 4.
ITEM 5.1
PAGE 14 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
Figure 4: William Street and Bluff Precinct. The investigation found that pedestrian facility improvements are required to provide better links to the precinct and between destinations within the precinct. Signage improvements are required to provide better information regarding the destinations within the precinct and parking availability. Destination signage is also recommended. As a road safety measure, road humps are recommended on William Street to prevent hooning and to lower vehicle speeds when Meercroft Park is in use. These proposals will help to realise the full potential of the Mersey Bluff Precinct. The full investigation report is attached. Intersection of Tarleton Street and Wright Street: The intersection of Tarleton Street and Wright Street was investigated to identify safety and efficiency improvements. The site is shown in Figure 5.
ITEM 5.1
PAGE 15 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
Figure 5: Intersection of Tarleton Street and Wright Street The investigation found that a proposal to install a right turn lane for vehicles on the southern approach and to change phasing for both left and right turning vehicles on the southern approach provides a targeted solution for both safety and efficiency. A Black Spot funding submission has been made based on this proposal, with Council to fund the component of the works related efficiency. The full investigation report is attached.
COMMUNITY ENGAGEMENT Formby Road and Elizabeth Street: No consultation has been undertaken as part of this report. However, consultation was undertaken in 2011 which was reviewed for this report. Fenton Street and Stewart Street: Consultation has been undertaken with Devonport Primary School and the Department of State Growth. Wright Street and Norton Way: Consultation has been undertaken with representatives of the freight industry, who supported changing the property of the intersection. Consultation has also been undertaken with the East Devonport Special Interest Group. William Street, between Bluff Road and North Street Consultation has been undertaken with key stakeholders including local residents, Tasmania Police and the Department of State Growth. Intersection of Tarleton Street and Wright Street Consultation has been undertaken with the Department of State Growth this intersection interfaces with the Bass Highway ramp and as the asset owners of the traffic signals. The ITEM 5.1
PAGE 16 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
Department was sufficiently supportive of the project to assist Council with the Black Spot funding submission.
FINANCIAL IMPLICATIONS There is no immediate impact to operating or capital budgets. However, should the proposals be included in a future capital budget, the estimated cost of work at each site is shown in Table 1: Site
Proposed works
Formby Road Elizabeth Street Fenton Street
Estimated cost
and N/A
$0
N/A
$300,000
2016-17
existing
$75,000
2016-17
William Street, Road humps on William between Bluff Road Street and North Street Signage improvements to the Bluff precinct area including destination signage
$50,000
2016-17
$50,000
TBC
Wright Street Norton Way
Traffic signals at Fenton and Steele Street
Proposed year of construction
and Renewal layout
of
Pedestrian improvements
$200,000
$125,000 Intersection of Tarleton Right turn lane and change Street and Wright phasing ($95,000 from (combination proposal) Street Black Spot program)
TBC (staged) 2016-17
RISK IMPLICATIONS
Asset & Property Infrastructure The need for capital expenditure should be justified by demonstrating the benefits of the proposal and by identifying the risk associated with not implementing the proposal.
Consultation and/or Communication Consultation and communication has been undertaken and will continue to ensure the successful implementation of the proposals.
Risk Management Practices The selection and implementation of the proposed improvements has been developed in accordance with risk management practices.
CONCLUSION The investigations undertaken at these five key locations have considered the issues at each site and have proposed solutions that are in accordance with good traffic management practice. Consultation has been undertaken with key stakeholders at each site. If adopted into the capital works program, the proposed solutions will provide an
ITEM 5.1
PAGE 17 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
improved balance of safety, efficiency and amenity at each site, allowing the road network to continue to function effectively into the future.
ATTACHMENTS 1.
Formby and Elizabeth - traffic investigation report August 2015
2.
Fenton Street and Stewart Street - traffic investigation report November 2015
3.
Wright St and Norton Way - traffic investigation March 2016
4.
William St Bluff Road to North St - traffic investigation December 2015
5.
Tarleton Street and Wright Street - traffic investigation March 2016
RECOMMENDATION That it be a recommended to Council that the report of the City Engineer regarding various traffic management proposals be noted and that Council consider as part of its budget deliberations: 1.
the installation of traffic signals at the intersection of Fenton Street and Steele Street;
2.
renewal of the intersection of Wright Street and Norton Way;
3.
installation of road humps on William Street;
4.
installation of a right turn lane and phasing change for the traffic signals at the intersection of Tarleton Street and Wright Street; and
5.
pedestrian and signage improvements along William Street, between Bluff Road and North Street.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.1
Matthew Atkins Deputy General Manager
PAGE 18 Formby F and Elizabeth - tra affic investiga ation report A August 2015
ITEM 5.1
ATTTACHMENT [1 1]
PAGE 19 Formby F and Elizabeth - tra affic investiga ation report A August 2015
ITEM 5.1
ATTTACHMENT [1 1]
PAGE 20 Formby F and Elizabeth - tra affic investiga ation report A August 2015
ITEM 5.1
ATTTACHMENT [1 1]
PAGE 21 Formby F and Elizabeth - tra affic investiga ation report A August 2015
ITEM 5.1
ATTTACHMENT [1 1]
PAGE 22 Formby F and Elizabeth - tra affic investiga ation report A August 2015
ITEM 5.1
ATTTACHMENT [1 1]
PAGE 23 Formby F and Elizabeth - tra affic investiga ation report A August 2015
ITEM 5.1
ATTTACHMENT [1 1]
PAGE 24 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 25 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 26 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 27 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 28 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 29 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 30 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 31 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 32 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 33 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 34 Fenton F Street and Stewartt Street - traffiic investigatio on report No ovember 2015 5
ITEM 5.1
ATTTACHMENT [2 2]
PAGE 35 Wright W St and Norton Way y - traffic investigation Ma rch 2016
ITEM 5.1
ATTTACHMENT [3 3]
PAGE 36 Wright W St and Norton Way y - traffic investigation Ma rch 2016
ITEM 5.1
ATTTACHMENT [3 3]
PAGE 37 Wright W St and Norton Way y - traffic investigation Ma rch 2016
ITEM 5.1
ATTTACHMENT [3 3]
PAGE 38 Wright W St and Norton Way y - traffic investigation Ma rch 2016
ITEM 5.1
ATTTACHMENT [3 3]
PAGE 39 Wright W St and Norton Way y - traffic investigation Ma rch 2016
ITEM 5.1
ATTTACHMENT [3 3]
PAGE 40 Wright W St and Norton Way y - traffic investigation Ma rch 2016
ITEM 5.1
ATTTACHMENT [3 3]
PAGE 41 William W St Blufff Road to No orth St - traffic c investigatio on Decemberr 2015
ITEM 5.1
ATTTACHMENT [4 4]
PAGE 42 William W St Blufff Road to No orth St - traffic c investigatio on Decemberr 2015
ITEM 5.1
ATTTACHMENT [4 4]
PAGE 43 William W St Blufff Road to No orth St - traffic c investigatio on Decemberr 2015
ITEM 5.1
ATTTACHMENT [4 4]
PAGE 44 William W St Blufff Road to No orth St - traffic c investigatio on Decemberr 2015
ITEM 5.1
ATTTACHMENT [4 4]
PAGE 45 William W St Blufff Road to No orth St - traffic c investigatio on Decemberr 2015
ITEM 5.1
ATTTACHMENT [4 4]
PAGE 46 William W St Blufff Road to No orth St - traffic c investigatio on Decemberr 2015
ITEM 5.1
ATTTACHMENT [4 4]
PAGE 47 William W St Blufff Road to No orth St - traffic c investigatio on Decemberr 2015
ITEM 5.1
ATTTACHMENT [4 4]
PAGE 48 William W St Blufff Road to No orth St - traffic c investigatio on Decemberr 2015
ITEM 5.1
ATTTACHMENT [4 4]
PAGE 49 William W St Blufff Road to No orth St - traffic c investigatio on Decemberr 2015
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ATTTACHMENT [4 4]
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PAGE 59 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
5.2
RAINWATER HARVESTING INVESTIGATION File: 26614 D391760
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.5.1
Lead and promote water conservation and re‑use initiatives within Council and the community
SUMMARY This report details the outcomes from an investigation into rainwater collection and re-use options to reduce the cost to Council of irrigating public open space and sports grounds.
BACKGROUND Suggestions have been raised a number of times through various Council committees that consideration should be given to stormwater collection and re-use to reduce irrigation costs for Council. As a result, Council’s Annual Plan 2015/16 includes a corporate action for Goal 1 – Living Lightly on our Environment which is: ‘Investigate stormwater collection and re-use options to reduce cost of irrigating.’ This report details the outcomes of those investigations.
STATUTORY REQUIREMENTS There are no specific statutory requirements relating to this report.
DISCUSSION Rainwater collection and re-use (commonly referred to as rainwater harvesting) is the capture and depositing of rainwater for reuse on-site, rather than allowing it to run off. The rainwater can be collected from roofs and paved areas, redirected into storage pits or tanks. Its uses include watering gardens, irrigating grounds, flushing toilets, washing vehicles etc. As the rainwater collected is not treated it cannot be used for drinking water.
Rainwater harvesting provides the benefit of an independent water supply, however depending on the intended use of the collected water it may not meet the demand. For ITEM 5.2
PAGE 60 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
example, the peak demand time for irrigation is at the opposite time of year to the peak rain periods. Rainwater harvesting is different to stormwater detention in that, stormwater detention systems are designed to store collected stormwater for short periods of time, then controlling the release into the existing pipe system, hence minimising the need to upgrade existing systems to meet increases in peak rain periods. Stormwater detention systems are designed to be emptied as soon as possible when the storm events occur and are unsuitable for stormwater storage and re-use. Rainwater harvesting systems can range in complexity, from systems that can be installed easily, to automated systems that require advanced setup and installation. Two scenarios applicable for Council have been investigated: Collecting rainwater for irrigating Devonport Oval: Council currently irrigates Devonport Oval (the oval) with a permanent underground irrigation system that is automatically controlled by a timing system that also has moisture sensors which controls the usage if it has been raining. This system provides Council with the benefits of reduced labour costs (setting-up and packing-up of irrigation pipes), and timed watering at the most suitable time of the day. A rainwater harvesting system could be added to the existing irrigation system to reduce water costs. The rainwater from the existing grandstands at the oval could be collected, stored in an above ground tank and pumped into the irrigation system. The following table details the costs associated to an irrigation system with or without a rainwater harvesting system: Without rainwater harvesting system Capital Cost Cost to install rainwater harvesting system (including pump) Annual Cost Annual depreciation, maintenance & operating costs for the rainwater harvesting system Annual service fee to be connected to main water supply Cost of annual water usage from main water supply TOTAL (annually)
Nil
With rainwater harvesting system $9,000 (cost based on above ground storage tank and electric pump)
Nil
$4,000
Nil
Nil
(currently there is no service fee for the irrigation system at the oval)
$4,800
$3,000 (based on average yearly rainfall for Devonport and the required usage for the oval)
$4,800
$7,000
It should be noted that the investigation highlighted that it would not be possible to collect and store the volume of water required to irrigate the Oval completely from stored rainwater system. Collecting rainwater for flushing public toilets – e.g Kempling Street toilet block: Council has a large number of public toilets. The water usage for public toilets varied based on location and opening hours.
ITEM 5.2
PAGE 61 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
A rainwater harvesting system could be added to an existing toilet block, for example Kempling Street toilet block, to reduce water costs. The rainwater could be collected from the roof of the building and stored in an above ground tank. Rainwater water of the carpark could also be collected, however would need to be filtered and then pumped to the above ground tank. The stored water could then be used to flush the toilets. The plumbing regulation prevents the stored water from being used for hand washing etc. The following table details the costs associated to Kempling Street toilet block with or without a rainwater harvesting system. Without rainwater harvesting system Capital Cost Cost to install rainwater harvesting system (including pump) Annual Cost Annual depreciation, maintenance & operating costs for the rainwater harvesting system Annual service fee to be connected to main water supply Cost of annual water usage from main water supply TOTAL (annually)
Nil
With rainwater harvesting system $5,000 (cost based on above ground storage tank and electric pump)
Nil
$2,000
$1,500
$1,500
$300
$50 (based on average yearly rainfall for Devonport and the required usage for the Kempling Street toilet block)
$1,800
$3,550
The above examples show that whilst the actual water usage costs are currently low, there is no cost benefit for Council to harvest rainwater for re-use. The above examples are based on using an above ground tank. The results are similar for re-use of underground storage tanks. For that scenario an electric pump would be required and the cost of operating and maintaining the infrastructure would be higher than the water usage savings. Although water harvesting is not economically viable, Council in recent years has implemented a number of initiatives that have reduced water usage and/or costs associated with water supply. These include:
Consolidating water meters: A project was undertaken to identify locations where existing water meters could be down sized or eliminated altogether. The service charge from Taswater is based on the size of the pipe supplying the water. The service charge is consistent regardless of how much water is actually used and can far outweigh the water use for some properties. This project resulted in a saving to Council of over $45,000 per year.
Identifying and rectifying leaks: Leaks can be costly particularly if they are not rectified. Buildings and irrigation systems are inspected regularly and when identified leaks are fixed as a priority.
Water saving fittings: Through the CEEP Program (Community Energy Efficiency Program) shower fittings and toilet cisterns in a number of Council facilities were replaced with water saving fittings. ITEM 5.2
PAGE 62 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
ď€
Watering methods: Maintenance practises have been modified to incorporate timers on irrigation systems so watering can be carried out in evenings and early mornings to maximise the water benefits and lessen evaporation.
COMMUNITY ENGAGEMENT No specific community engagement was undertaken to prepare this report.
FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.
RISK IMPLICATIONS To rely completely on harvested rainwater for a service (for example toilet flushing) would be a risk as the average rainfall for the Devonport area and the capacity for collection and storage would not meet the demand in most cases.
CONCLUSION The information provided within this report details two main scenarios for Council where rainwater harvesting could be utilised. It shows that costs associated with establishing and maintaining a rainwater harvesting system currently outweigh the current service costs and cost of water usage through the existing infrastructure.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the Infrastructure & Works Manager regarding rainwater harvesting investigation be received and noted and that no further action be taken at this time.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 5.2
Matthew Atkins Deputy General Manager
PAGE 63 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
5.3
ROAD NETWORK STRATEGY UPDATE - ADOPTION OF LOCAL GOVERNMENT ROAD HIERARCHY File: 28041 D411909
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY This report seeks Council approval to adopt a revision of the Road Network Strategy that has been updated to incorporate the Tasmanian Local Government Road Hierarchy (LGRH).
BACKGROUND
The Department of Premier and Cabinet published the LGRH in July 2015. The intent of the LGRH is to assist councils in better managing their respective assets and to also develop a clear and consistent classification model for all road assets across the State.
At the December Council meeting it was determined (Min 260/15 refers): Council resolved to adopt the LGRH in December 2015. “that the Local Government Road Hierarchy be adopted with immediate effect, including updating Council documents and systems that reference the road hierarchy.”
As part of the adoption process, a number of documents and systems require updating, including the 2014 Road Network Strategy (RNS). This report presents the revised RNS for adoption.
STATUTORY REQUIREMENTS There are no Statutory Requirements related to this report.
DISCUSSION The sole purpose of this update of the RNS is to include the LGRH. No other part of the document has been reviewed or altered. Therefore it will still be necessary to undertake the next full review of the RNS in 2019 as originally scheduled. The updated RNS, now titled Road Network Strategy 2016, includes information about the LGRH, as well including a revision of the key tables with added information specific to Devonport.
COMMUNITY ENGAGEMENT No community consultation has been undertaken in the preparation of this report. However, consultation was undertaken when the RNS was originally developed in 2009 and for the revision in 2014.
FINANCIAL IMPLICATIONS There are no financial implications related to this report.
ITEM 5.3
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RISK IMPLICATIONS
Corporate and Business Adoption of the 2016 RNS will ensure that corporate and business reporting relating to roads is consistent and comparable with other local governments. In future the adoption of the LGRH may become mandatory, so Council will be prepared for this possibility.
Asset & Property Infrastructure Adoption of the 2016 RNS will enable accurate benchmarking between Tasmanian Local Governments, which will allow Council to ensure road asset management practices are comparable and identify areas for improvement.
CONCLUSION The incorporation of the LGRH into the 2016 RNS will ensure that the strategy continues to remain relevant and will assist in asset management and benchmarking processes.
ATTACHMENTS 1.
Road Network Strategy 2016
RECOMMENDATION That it be recommended to Council that the report of the City Engineer be noted and that the Road Network Strategy 2016 be adopted with immediate effect.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.3
Matthew Atkins Deputy General Manager
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6.0
INFRASTRUCTURE AND WORKS MONTHLY UPDATE
6.1
INFRASTRUCTURE AND WORKS REPORT File: 29528 D409328
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of February and March 2016.
BACKGROUND The report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are:
Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycleways Streetscape Design (incl lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl. playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and Trails Public Buildings (incl public halls, toilets) Marine Structures (incl jetties, boat ramps) Recreation and open space planning
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.
DISCUSSION 1.
2015/2016 Capital Works Program Work is progressing well on the 2015/2016 Capital Works Program. The Capital Works Income & Expenditure Report combining both the physical progress and the financial status has been attached to this report. During the months of February and March, designs were completed for the majority of projects for this financial year and all tenders for this financial year have been completed. Other items of note are listed below. 1.1. William Street Pavement Reconstruction, Steele Street to Tasman Street – construction works are progressing well including the construction of pedestrian facilities that have been externally funded.
ITEM 6.1
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1.2. North Street Kerb Renewal, west of William Street – construction was completed by the Council’s workforce.
1.3. Torquay Road Pavement Renewal, Oak Court to Canning Drive - construction has been completed. 1.4. Devonport Road, Mc 1.5. Leod Avenue to Horsehead Creek renewal – project will incur additional costs as an existing Aurora service has been identified as requiring relocation as part of the project. The additional costs of $36,000 will be funded from underspend on other transport projects within the capital expenditure budget. 1.6. Minor Stormwater Works – a subsoil drain was installed along Georgiana Street to improve drainage and protect the road pavement.
ITEM 6.1
PAGE 125 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
1.7. East Devonport Recreation Centre Drainage Improvements – drain has been constructed to cut-off overland water flow.
1.8. The following table details the contracts for Council managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: Contract No. & Contractor/Supplier: Contract - 1293 Contract - 1295 Contract - 1298 Contract - 1303 Contract - 1304
2.
Description of Contract: Aquatic Centre Water Slide Renewal – Penguin Composites Pty Ltd. Coraki Street Kerb Renewal – Kentish Constructions & Engineering Co Pty Ltd. Reece High Detention Basin Rehabilitation Works – Oliver Kelly Construction Tugrah Road Footpath Construction – Civilscape Contracting Middle Road William St to Bass Highway Safety Improvements Kentish Constructions & Engineering Co Pty Ltd.
$ Value: (exc. GST) $89,000 $79,194 $78,313 $84,532 $93,327
Management 2.1. The following table is a summary of the action requests for the Infrastructure and Works Department: Balance of Action Requests as at 1/2/2015 Number of Action Requests created in Feb & Mar Number of Action Requests completed in Feb & Mar Balance of Action Requests as at 31/1/2016
ITEM 6.1
503 626 629 500
PAGE 126 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
2.2. The following graph details the breakdown of the action requests completed during February and March:
Completed Action Request Monthly Breakdown 0% 6%
Buildings
8%
20%
Cemeteries Footpaths Parking Parks
16%
6%
Roads Service Assistance Signage
6% 1%
Stormwater
7%
Trees & Weeds 9%
Waste
6%
Other 15%
2.3. The following graph details the total number of action requests completed this financial year by the Infrastructure & Works Department: Completed Action Requests 350
300
250
200
150
100
50
0 Monthly Total
Jun‐15 259
Jul‐15 271
Aug‐15 221
Sep‐15 151
Oct‐15 183
ITEM 6.1
Nov‐15 160
Dec‐15 288
Jan‐16 142
Feb‐16 324
Mar‐16 305
Apr‐16 0
May‐16 0
PAGE 127 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
3.
Technical and Engineering 3.1. The heavy rain that Devonport experienced on 28 and 29 January 2016 resulted in around 100mm of rain. The majority of this fell in three short intense events, at around 2pm and 4pm on Thursday and 5pm on Friday. The first event on Thursday was calculated to be beyond a 1 in 20 year event. Over 400 calls were received through customer service over the two days and around 150 action requests were generated. These action requests were mainly for water over the road, and blocked stormwater pits (most blockages were from debris off the road covering the grate on the top of the pit. Investigation and repair work has continued since then for a number of areas where concerns were raised regarding the capacity of the stormwater system. 3.2. The Don Reserve Off-leash Dog Exercise area has been established and opened to the public on 11 March 2016. The new facility includes rubbish bin, water supply, seat and covered area.
3.3. The following is a summary of the projects capitalised in February and March: Number of projects capitalised in Feb & Mar (to 31/3/2016) Total value of capitalisations in Feb & Mar Total value of Works in Progress (WIP) as at 31/3/2015 Number of projects awaiting capitalisation next month * includes $3.30M LIVING CITY costs and property purchases yet to be capitalised
ITEM 6.1
13 $0.304M $8.18M* 0
PAGE 128 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
3.4. Seven National Heavy Vehicle Regulator Assessments were completed in February and five were assessed in March. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued so far this calendar year: National Heavy Vehicle Regulator Assessments 60
50
40
30
20
10
0
Jan
2014
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
3
3
4
9
11
10
11
48
11
8
7
4
3
9
8
7
8
2
10
4
2015
5
7
1
2016
8
7
5
Dec
3.5. The following graph details the engineering development assessments that have been completed to date this year:
Development Application Engineering Assessments 35
30
25
20
15
10
5
0
Jan‐16
Feb‐16
Mar‐16
Building Assessments
11
29
12
Subdivision Assessments
0
1
1
Planning Assessments
9
15
21
Pre Assessments
0
2
3
Apr‐16 May‐16 Jun‐16
ITEM 6.1
Jul‐16
Aug‐16
Sep‐16
Oct‐16
Nov‐16
Dec‐16
PAGE 129 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
3.6. The following graph details the Road Occupational Permits that have been issued so far this year: Road Occupation Permits 2016 8
7
6
5
4
3
2
1
0
Jan‐16
Feb‐16
Mar‐16
Public
3
5
2
Tas Gas
7
7
3
Aurora/Telstra
0
0
2
NBN Co
2
2
2
Taswater
0
0
2
Apr‐16
May‐16
Jun‐16
Jul‐16
Aug‐16
Sep‐16
Oct‐16
Nov‐16
Dec‐16
3.7. The following graph details the Dial Before You Dig requests that have been processed this calendar year:
DBYD - Dial Before You Dig Requests 250 200 150
2016 2015
100
2014
50 0 Jan Feb Mar Apr May Jun
Jul Aug Sep Oct Nov Dec
ITEM 6.1
PAGE 130 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
3.8. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year:
337 Certificate Requests 100 90 80 70 60
2016
50
2015
40
2014
30 20 10 0 Jan Feb Mar Apr May Jun
4.
Jul Aug Sep Oct Nov Dec
Operational Contracts 4.1. The following table details the new operational contracts for Council managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: Contract No. & Contractor/Supplier: Contract - 1305
Description of Contract: Removal of scrap metal from Spreyton Waste Transfer Station – OneStop Metal Recycling (Tas) Pty. Ltd.
$ Value: (exc. GST) $23,379
4.2. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract No. & Contractor/Supplier: Contract - 1240
Contract - 1246
Contract - 1265
Description of Contract: Mechanical Services Maintenance – The original contract signed in June 2013 was for a two year period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted. Purchase & Removal of Scrap Metal – The original contract signed in June 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted. Supply & Delivery of Pre-mixed Concrete – The original contract signed in June 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review the option for the additional 12 months was accepted.
ITEM 6.1
$ Value: (exc. GST) $17,400 per annum
Estimated recoverable income for 15/16 financial year is $20,000 $50,000 per annum
PAGE 131 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
6.
Civil Works and Stormwater Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in February and March included:
Open drain sealing on Kelcey Tier Road
Open drain maintenance behind the tennis club in Eugene Street
Footpath maintenance at various locations
6.2. Next month it is anticipated that civil works and stormwater maintenance works will include:
Gravel road maintenance Seal repairs on Formby Road Footpath maintenance at various locations
ITEM 6.1
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7.
Parks and Reserves Maintenance 7.1. Maintenance in accordance with the Service Level Document, undertaken in February and March included:
Tree removal at Home Hill
Preparation of Valley Road Soccer Centre for national junior soccer carnival
Hazardous tree assessments
Crack repairs in East Devonport on the shared foreshore hot mix path between Wheeler Street and Tea Tree Lane.
Changeover of sports grounds from summer sports to winter sports including installation of goal posts
Maintenance of the turf on various sports grounds including broadleaf spraying and verti-draining
7.2. Next month it is anticipated that parks and reserves maintenance works will include:
Changeover of the Don Recreation Ground from cricket to rugby
Turf maintenance at Roundhouse Park after the various community events in March including Taste the Harvest and the Devonport Motor Show
Tree plants at a number of locations
ITEM 6.1
PAGE 133 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
7.3. Mersey Vale Memorial Cemetery interment figures to date this financial year are as follows:
Mersey Vale Cemetery Interment Figures 20 18 16 14 12 10 8 6 4 2 0 Jul‐15 12
Burial
8.
Aug‐15 10
Sep‐15 14
Oct‐15 17
Nov‐15 10
Dec‐15 11
Jan‐16 13
Feb‐16 14
Mar‐16 8
Apr‐16
May‐16
Jun‐16
Ash Interment
3
0
2
0
2
2
1
2
2
15/16 Monthly Total
15
10
16
17
12
13
14
16
10
14/15 Monthly Total
11
13
10
5
6
17
9
8
16
12
10
16
13/14 Monthly Total
15
16
12
14
11
17
11
10
12
13
19
4
Building and Facilities Maintenance 8.1. Maintenance in accordance with the Service Level Document, undertaken in February and March included:
Reinstate section of footpath and surrounds at the Cenotaph Replace some doors at the Devonport Footpath Club Preparation of Devonport Recreation Centre for junior squash tournament Installation of seats at the Spirit of the Sea which were funded by the City of Devonport Lions Club
ITEM 6.1
PAGE 134 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
New butt bin was installed in Edward Street
Assistance with various community events including Taste the Harvest, Devonport Motor Show and Devonport Regatta
Annual building inspections for budget preparations
8.2. Next month it is anticipated that building and facilities maintenance works will include:
Renew Byard Park cricket nets
Adjust timing of public lighting for end of day light savings at various locations.
9. Waste Management Operations 9.1. Waste Management Services were conducted in accordance with the Service Level Document during February and March. Items of note include:
Reviewing the existing agreement for the operation of the tip shop at the Spreyton Waste Transfer Station. The existing agreement is due to expire in May 2016. Discussions have been held with the existing operator, Lifeline North West Tasmania with a view of extending the current arrangements.
ITEM 6.1
PAGE 135 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
9.2. The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station: Waste & Recycling Monthly Figures 1600
1400
1200
1000
800
600
400
200
0 Domestic Waste (tonnes)
Jul‐15 567
Aug‐15 520
Sep‐15 617
Oct‐15 650
Nov‐15 630
Dec‐15 709
Jan‐16 732
Feb‐16 647
Mar‐16 572
Domestic Recycling (tonnes)
125
123
186
136
137
151
157
145
196
Total Waste to Landfill (tonnes)
1218
1136
1278
1313
1250
1321
1318
1427
1431
Apr‐16
May‐16
9.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: Item
Asbestos – large loads Asbestos – small loads Mattresses Vehicle Loads – up to 0.5m³ Vehicle Loads – 0.5m³ to 1.5m³ Vehicle Loads – 1.5m³ to 2m³ Truck Loads – landfill waste Truck Loads – non-landfill waste DCC Garbage Trucks (Domestic & Commercial Collection Services) Steel Recycling e-Waste Tyres
Jan 2016
Feb 2016
Mar 2016
YTD Total
1.2 tonnes
0 tonnes
12m³ 65 774
11m3 30 560
0.42 tonnes 30m3 45 1049
9.82 tonnes 136m³ 401 5821
14/15 Total 5.52 tonnes 181m³ 431 6555
1211
1172
918
9617
10237
623
604
673
5424
6883
35 tonnes
75 tonnes
85 tonnes
87 tonnes
119 tonnes
49 tonnes
393 tonnes 720 tonnes
427 tonnes 831 tonnes
913 tonnes
829 tonnes
706 tonne
7107 tonnes
7656 tonnes
74 tonnes
68 tonnes
42 tonnes
656 tonnes
0 tonnes
0 tonnes
0 tonnes
9.9 tonnes
31
5
56
298
687 tonnes 93.48 tonnes 307
ITEM 6.1
PAGE 136 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.
RISK IMPLICATIONS Any specific risk implications will be outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.
ATTACHMENTS 1.
Capital Works Summary - March 2016 - with commentary
RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 6.1
Matthew Atkins Deputy General Manager
PAGE 137 Capital Works Summary - March 2016 - with commentary
ATTACHMENT [1] Capital Works Income & Expenditure Report 31 March 2016 As at 24/3/2016
Income 2015/16 Annual Budget $
Funds Carried forward & Total Budget adjustments Available $ $
Expenditure 2015/16 External Funding (incl. in total) $
Forecast $
Balance
Total Commitments Expenditure $ $
Actual $
Remaining Funds $
Performance Measures
Works Start Month
Works % Completion Budget Month Spent
Comments
Summary Open Space & Recreation Facilities Stormwater Transport Living City Plant & Fleet Other Equipment Total Capital Works
1,296,500 360,000 739,000 4,653,000 2,496,000 590,700 415,000 10,550,200
668,091 23,418 130,246 3,341,822 42,391 15,000 4,220,968
1,964,591 383,418 739,000 5,232,266 5,837,822 633,091 430,000 15,220,188
11,000 30,000 1,437,888 1,478,888
1,894,224 221,120 620,000 5,169,183 5,837,822 633,091 430,000 14,805,440
1,152,747 3,662 311,762 2,929,061 3,448,378 151,888 184,284 8,181,782
334,877 142,947 905,886 56,895 233,702 10,682 1,684,989
1,487,624 146,609 311,762 3,834,947 3,505,273 385,590 194,966 9,866,771
476,967 236,809 427,238 1,130,684 2,332,549 247,501 235,034 5,086,781
Open Space & Recreation CB0050
CEEP - Energy Efficiency Funding
CP0106
Mersey Vale Memorial Garden CP0106
CP0098
Meercroft Park - reserve car park
CP0099 CP0107
Mersey Vale - MBS stage 1 Victoria Parade - Sea Wall Height Extension - Sout h of Jock Lit tler Pavilion Devonport Rec Centre & EDRC - Addit ional CCTV Installation Devonport Oval - Cricket Club Roof Replacement Picnic Table & Bench Seating Renewal Pioneer Park - New Toilets & Parenting Facilities Devonport Oval - Facilities Plan Actions
CP0108 CP0109 CP0110 CP0111 CP0112
23,207
23,207
26,469
26,469
(3,262)
completed
completed
192,358
192,358
185,000
153,774
3,425
157,199
35,159
completed
completed
82,087
82,087
115,861
8,222
97,161
105,383
(23,296)
Mar 2016
May 2016
967,266 20,000
967,266 20,000
988,000 13,000
749,457 12,894
214,740 -
964,197 12,894
CF completed
Apr 2016 completed
8,000 42,000 30,000 160,000 700,000
8,000 42,000 30,000 160,000 32,500
9,165 35,000 30,000 160,000 32,500
8,667 34,346 60 1,964 5,186
13,631 5,920
8,667 34,346 60 15,595 11,106
(667) 7,654 29,940 144,405 21,394
completed completed Dec 2015 Feb 2016 Jan 2016
completed completed Apr 2015 Jun 2016 Apr 2016
35,000
2,184
-
2,184
32,816
Jan 2016
CF
40,000 6,000 36,000
2,693 6,289 16,072
-
2,693 6,289 16,072
37,307 1,711 19,928
Feb 2016 completed NA
Mar 2016 completed NA
completed
completed
Mar 2016 Oct 2015
Apr 2016 CF
TBA Apr 2016 Apr 2016 completed
TBA May 2016 Jun 2016 completed
TBA Mar 2016
TBA May 2016
TBA Mar 2016 Feb 2016
TBA May 2016 Jun 2016
(667,500)
CP0113
Pat h Renewal Don Reserve - West of Don College bet ween t rain crossings 50m
35,000
35,000
CP0114 CP0115 CP0116
Pat h Renewal Don Reserve -South of Aquatic Cent re 60m Devonport Rec Centre - PA System Upgrade Devonport Oval Practice Wicket Upgrade
40,000 8,000 36,000
40,000 8,000 36,000
CP0117
Surf Club Training Room
17,500
CP0118 CP0119
Streetscape Tree Protect ion - Best Street Tree Guards Rooke Street Mall Play Equipment
22,000 50,000
CP0120 CP0121 CP0122 CP0123
Sister Cities - 20 year Anniversary , Commemorative Seat Julie Burgess Interpretive & Information Signage at RHP Signage Strategy - Act ions TBA Aquatic Centre Waterslide Fibreglass Flume Renewal
3,000 10,000 25,000 90,000
Total Open Space & Recreation
1,296,500
59,081
11,592
11,000
-
26,469
17,500
17,535
17,535
-
17,535
22,000 109,081
22,000 1,100
13,646 1,068
-
13,646 1,068
3,000 10,000 36,592 90,000
3,000 10,000 36,592 92,002
169 50 92,002
-
169 50 92,002
1,894,224
1,152,747
334,877
1,487,624
81,000
1,062
79,948
81,010
11,000
3,069 7,106
(35) 8,354 108,013 3,000 9,831 36,542 (2,002)
668,091
1,964,591
23,418 80,000
23,418 80,000
476,967
60,000 60,000 160,000
60,000 60,000 160,000
30,000
120 60,000 80,000
120 1,457 1,023
54,999 8,000
120 56,456 9,023
59,880 3,544 150,977
23,418
383,418
30,000
221,120
3,662
142,947
146,609
236,809
-
85,000 30,000 21,000 275,000 45,000 50,000 35,000 18,000 25,000 50,000 105,000 739,000
-
45,000 40,000 17,000 220,000 25,000 50,000 35,000 18,000 25,000 50,000 95,000 620,000
41,423 33,676 15,221 8,010 23,928 48,833 612 576 14,410 31,621 93,452 311,762
41,423 33,676 15,221 8,010 23,928 48,833 612 576 14,410 31,621 93,452 311,762
43,577 (3,676) 5,779 266,990 21,072 1,167 34,388 17,424 10,590 18,379 11,548 427,238
114.1% 81.7% Holding retention, defects to be completed 128.4% Contract awarded for increased scope of works Res No. 50/16 99.7% Sit e works progressing 64.5% 108.3% 81.8% 0.2% Scope of works being developed 9.7% Tenders have been reviewed 34.2% Revised scope of works endorced by Council December 2016, Res No. 260/15 (IWC 45/15) 6.2% Proj. to be carried fwd. & additonal scope to be added in 16/17 budget to enable efficient delivery of project 6.7% Design being finalised 78.6% 44.6% Financial contribution only towards pract ice wicket upgrade 100.2% 62.0% Trees t o be planted in aut umn 1.0% Funds to be reallocated to a bike pat h at Pioneer Park, Res No. 30/16 (CSC 20/16) Feb 2016 0.0% 1.7% Design progressing 0.1% 102.2% 75.7%
Facilities CB0059 CB0069
Public Art Mersey Vale Cemet ery - Depot Shed & St aff Amenities Improvements
CB0070 CB0071 CB0072
Home Hill - Interpretive Signage BSMC - Solar Panel Installation Fourways Car Park Toilet & Parenting Facilit ies Upgrade Total Facilities
360,000
Watt le Bank Close - Kerb & Open Drain Minor St ormwater Works Pilgrims Road Pipe Extension & Manhole William St reet St ormwater Catchment Upgrade - Stage 5 Stormwater Outfall Risk Management - Coles Beach East Devonport Rec Cent re Drainage Improvements Melrose Road - New Culvert near #772 Waverly Road - New Culvert near #51 Manhole Lid Replacements Pit Replacements Reece Detention Basin Subsoil Drainage Renewal Total Stormwater
85,000 30,000 21,000 275,000 45,000 50,000 35,000 18,000 25,000 50,000 105,000 739,000
23,418 (1,010)
0.0% 101.3% Contract awarded, design progressing 0.2% Application for external grant funding unsuccessful 94.1% Quotations being reviewed 5.6% Quotations from contract ors have been requested 38.2%
Stormwater CS0039 CS0040 CS0041 CS0042 CS0043 CS0044 CS0045 CS0046 CS0047 CS0048 CS0049
-
ITEM 6.1
completed completed completed Apr 2016 completed completed Mar 2016 Mar 2016 completed Apr 2016 completed
completed completed completed June 2016 completed completed Apr 2016 Apr 2016 completed May 2016 completed
48.7% 112.3% 72.5% 2.9% Contract awarded 53.2% 97.7% 1.7% 3.2% 57.6% 63.2% Design progressing & construction works progressively being undertaken 89.0% 42.2%
PAGE 138 Capital Works Summary - March 2016 - with commentary
ATTACHMENT [1]
Income 2015/16
Annual Budget $
Additional Funds Carried forward & Total Budget adjustments Available $ $
Expenditure 2015/16 External Funding (incl. in total) $
Forecast $
Balance
Total Commitments Expenditure $ $
Actual $
Remaining Funds $
Performance Measures
Works Start Month
Works % Completion Budget Month Spent
Comments
Transport CT0104
Formby Road Car park Arcade Link
5,695
5,695
6,000
211
CT0112 CT0118 CT0119 CT0127 CT0128 CT0129 CT0130
Stony Rise Rd - Middle Rd intersection New Roundabout William St Pavement Reconstruction - Stewart to Steele Stewart St Pedestrian Facilities River Road Rural - Widening Stage 3 Bellamy Road Bridge Renewal
400,000 20,000 250,000 225,000
CT0131 CT0132 CT0133 CT0134 CT0135
Reseal Program 2015-16 Devonport Road - Guardrail Terminals Forth Road - Guardrail Terminals Duncans Road Bridge Erosion Protection Signage Improvements - Ring Road Signage Implementation
700,000 20,000 50,000 25,000 50,000
Devonport Road Reconstruction - Turners Lane to McLeod Avenue
66,088
66,088
60,000
Pedest rian Network Strat egy (2012) Action Plan Implementat ion
37,758
37,758
37,758
16,990 (45,000)
16,990 355,000 20,000 250,000 170,000
CT0136 CT0137 CT0138 CT0139
Nicholls Street New Footpath - Percy to St Brendan Shaw College Caroline Street New Footpath - John Street to EDRC Winspears Road Foot pat h Renewal Payne Avenue Car Park - Retaining Wall Renewal
18,000 55,000 30,000 50,000
CT0140
Minor Foot path Renewal
25,000
CT0141 CT0142 CT0143 CT0144 CT0145 CT0146 CT0147 CT0148 CT0149 CT0150 CT0151 CT0152 CT0153 CT0154 CT0155 CT0156 CT0157 CT0158 CT0159 CT0160 CT0161 CT0162 CT0163
North Street Kerb Renewal - West of William Street Road Traffic Device Renewal Street Light Provision Transport Minor Works William St Pavement Reconstruction - Steele to Tasman Coraki St reet Kerb Renewal -Adina Place to Triton Road Kelcey Tier Road Pavement Renewal -Melrose Raod to Sherston Binda Place Renewal Torquay Road Pavement Renewal - Oak Crt to Canning Dr Parking Infrastructure Renewal Mersey Road Footpath Renewal - Dogs Home to Kelcey Tier Road Mersey Bluff Caravan Park -Int ernal Road Improvements Mersey Vale Cemetery -Seal Western Top Road Don Recreation Ground - Seal Car Park Tugrah Road New Footpath - North of Washington Drive Stony Rise Road New Footpath - Middle Road to Friend Street Stony Rise - Lawrence Drive Safety Improvements Middle Road -William Street t o Bass Hwy Safety Improvements Kelcey Tier - Mersey Main Road Junction Improvement Devonport Road - McLeod Avenue to Horsehead Creek renewal Hiller Street & Ashburner Street Intersection Renewal Tarleton Street Pedest rian Facilities Forbes St reet Pedestrian Facilit ies William St reet Pedestrian Facilit ies Total Transport
60,000 25,000 20,000 25,000 400,000 125,000 400,000 85,000 450,000 25,000 310,000 90,000 10,000 45,000 100,000 150,000 85,000 155,000 175,000 -
4,653,000
(55,000)
3,000
10,000
(10,000) 3,715
120,000 5,000 (22,500)
3,000 1,500 (10,000)
130,246
5,695
5,906
60,332
-
60,332
1,973
-
1,973
16,990 355,000 10,000 192,000 170,000
16,990 355,413 1,160 191,336 167,251
-
16,990 355,413 1,160 191,336 167,251
700,000 20,000 50,000 28,000 50,000
710,000 16,000 35,000 28,000 50,000
679,213 1,584 2,410 28,008 41,217
2,157 14,213 31,978 -
18,000 55,000 30,000 60,000
18,000 55,000 30,000 60,000
11,526 36,129 102 3,314
(211)
CF
Apr 2016
5,756
complet ed
completed
35,785
Jan 2016
Apr 2016
(413) 18,840 58,664 2,749
complet ed complet ed complet ed complet ed complet ed
completed completed completed completed completed
100.0% 100.1% 5.8% 76.5% 98.4%
681,371 15,796 34,388 28,008 41,217
18,629 4,204 15,612 (8) 8,783
complet ed Feb 2016 Feb 2016 complet ed Aug 2015
completed Apr 2016 Apr 2016 completed Mar 2016
97.3% 79.0% 68.8% 100.0% 82.4%
54,985
11,526 36,129 102 58,299
6,474 18,871 29,898 1,701
April 2015 complet ed Feb 2016 TBA
April 2016 completed Apr 2016 TBA
25,000
25,000
10,629
12,646
23,275
1,725
50,000 28,715 20,000 25,000 520,000 125,000 405,000 85,000 427,500 25,000 310,000 90,000 13,000 46,500 100,000 140,000 85,000 155,000 175,000 240,000 81,020 44,000 62,000 22,000
49,841 16,479 6,913 13,352 204,822 92,341 403,348 10,689 180,246 50 6,759 180 12,912 3,124 73,879 126,054 44,097 9,444 17,394 17,510 15,896 9,638 5,294 -
308,812 54,553 183,665 43,232 21,495 14,533 667 23,206 32,930 56,963 44,155 -
49,841 16,479 6,913 13,352 513,634 92,341 403,348 65,242 363,911 50 6,759 180 12,912 46,356 95,374 126,054 58,630 10,111 40,600 50,440 72,859 53,792 5,294 -
159 12,236 13,087 11,648 6,366 32,659 1,652 19,758 63,589 24,950 303,241 89,820 88 144 4,626 13,946 26,370 144,889 134,400
240,000 81,020 44,000 62,000 22,000
55,000 28,715 15,000 25,000 520,000 93,000 405,000 85,000 400,000 25,000 310,000 90,000 12,700 45,000 100,000 140,000 85,000 155,000 206,000 290,000 81,020 44,000 62,000 22,000
1,437,888
5,169,183
2,929,061
905,886
3,834,947
1,130,684
142,975
5,232,266
374,434
374,434
85,000 155,000
22,000
May 2016
June 2016
complet ed Nov 2015 ongoing Dec 2015 Jan 2016 complet ed complet ed Apr 2016 Dec 2015 TBA Mar 2016 Apr 2016 complet ed Feb 2016 Jan 2016 complet ed Mar 2016 Apr 2016 Feb 2016 Apr 2016 Jan 2016 Apr 2016 Apr 2016 Jan 2016
completed TBA ongoing May 2016 Apr 2016 completed completed May 2016 Mar 2016 TBA May 2016 May 2016 completed Apr 2016 Mar 2016 completed Mar 2016 May 2016 Apr 2016 May 2016 Mar 2016 May 2016 June 2016 Apr 2016
103.7% Pavement colouring to be completed in April 91.3% 5.2% Waiting on DSG relocations (Best and Formby), contract awarded for Middle Road works
Linemarking in some areas to be reinstated Const ruction pending Const ruction pending Additional signage to be installed in East Devonport
64.0% Stage 1 has been completed 65.7% 0.3% 97.2% Quotat ions received for scope of work above budget allocation - addit ional expenditure approved by GM 93.1% Work in Stewart St, Loane Ave and Caroline Street underway 99.7% 57.4% 34.6% 53.4% 98.8% 73.9% 99.6% 76.8% 85.1% 0.2% 2.2% 0.2% 99.3% 99.7% 95.4% 90.0% 69.0% 6.5% 23.2%
Fort hside Rd guardrail replaced Drew St lighting being upgraded Works at Webberleys Rd/Forthside Rd complete Const ruction progressing
Const ruction pending Const ruction progressing Tenders being reviewed Quotat ions received for scope of work above budget allocation - addit ional expenditure Const ruction progressing Const ruction progressing Const ruciton progressing Cont ract awarded Cont ract awarded Cont ract awarded Const ruction progressing Quotat ion accepted Quotat ions from contractors have been requested Const ruction progressing (within project CT0145)
73.3%
Plant & Fleet
CF0014 CF0015 CF0013
Hire Plant Replacement Plan (including disposal d ) Replacement Plan (including disposal Minor Plant
294,000
294,000
294,000
124,886
267,861
26,139
complet ed
completed
96,700
96,700
96,700
36,902
-
36,902
59,798
NA
NA
38.2% List of identified it ems t o be progressively purchased
Fleet Replacement Plan (including disposal proceeds)
200,000
42,391
242,391
242,391
(9,900)
90,728
80,827
161,564
NA
NA
33.3% List of identified it ems t o be progressively purchased
590,700
42,391
633,091
Total Plant & Fleet
-
91.1%
633,091
151,888
233,702
385,590
247,501
240,000
167,121
10,682
177,802
62,198
NA
NA
60.9%
190,000
17,164
-
17,164
172,836
NA
NA
430,000
184,284
10,682
194,966
235,034
8,967,618
4,733,404
1,628,094
6,361,498
2,754,233
5,837,822 5,837,822
3,448,378 3,448,378
56,895 56,895
3,505,273 3,505,273
2,332,549 2,332,549
60.0%
14,805,440
8,181,782
1,684,989
9,866,771
5,086,781
64.8%
Other Equipment
CE0006
240,000
Office Equipment
Information Technology - Renewal & Upgrades Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY CC0007
Living City
CB0068
Liv ing City - Strategic Initiativ es Total Living City
TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY
240000
175,000
15,000
190,000
415,000
15,000
430,000
8,054,200
879,146
9,382,366
2,496,000 2,496,000
3,341,822 3,341,822
5,837,822
10,550,200
4,220,968
15,220,188
5,837,822
1,478,888
1,478,888
ITEM 6.1
74.1% List of identified it ems t o be progressively purchased 9.0% Ongoing program of IT infrastructure upgrades 45.3% 67.8%
June 2015
July 2016
60.0% Project to continue through duration of the year
PAGE 139 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
6.2
DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D412076
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of February and March 2016.
BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:
Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.
STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:
Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000
DISCUSSION 1.
Planning Reform Update The Minister has released a draft of the Tasmanian Planning Scheme. The draft is composed of 22 Zones plus an additional two templates for Particular Purpose Zones. In addition to the Zones there are 15 separate Codes. This combination of Zones and Codes is what is called the State Planning Provisions. They will in time be accompanied by the Local Planning Provisions that are to be developed by each Council. Given the number of Codes, Zones and Local Provisions that will make up the final Tasmanian Planning Scheme it remains to be seen whether it will deliver a “simpler” planning framework for Tasmania.
ITEM 6.2
PAGE 140 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
Accompanying the draft scheme is an “Explanatory Document�. This consists of over 200 pages of information, much of it written in technical language, which is designed to facilitate submissions from the general public. The draft scheme and the explanatory document will be exhibited from 15 March to 18 May 2016. Full details of all documentation relating to the new scheme is available at the Tasmanian Planning Commission website at tpc@planning.tas.gov.au. 2.
Finalisation of Devonport Interim Planning Scheme 2013 The Tasmanian Planning Commission continues to work towards finalisation of the Devonport Interim Planning Scheme 2013 (IPS). There have been no further hearings into representations about the Devonport IPS since late last year although the TPC has occasionally requested further information about some matters. Council has however been assured during a recent visit by the Commissioner that it is the intention for all Interim Planning Schemes to be finalised before the Tasmanian Planning Scheme is introduced.
3.
DHS Statistical Report for March and April 2016 Building Building applications for the year to date are some 16 behind the previous year although for the two months in review 53 applications were received as against 43 for the same period last year. The total estimated cost of building work for the year, as submitted by the applicants, is over $3 million less than last year. Plumbing Plumbing applications for the year are 17 less than for the same period last year although for the two months in review 12 more applications were received than for the same two months in 2015.
ITEM 6.2
PAGE 141 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
Planning Development applications are running in advance of the same period last year. To the end of March there had been 92 applications for discretionary uses and 47 applications for permitted uses. This total of 139 applications compares to a total of 126 to the end of March 2015 or a 10% increase.
ITEM 6.2
PAGE 142 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
Health 934 immunisations, mostly in the schools program, had been administered to the end of March. This is significantly less than last year due to the State tightening the eligibility of students for certain immunisations. To the end of March Council’s Health team had responded to 302 complaints about the various legislation and regulation in the Health portfolio. This is a slight increase over the previous year. Many of the complaints were either not substantiated or dealt with matters beyond Council jurisdiction while almost all of the remaining complaints have been resolved.
ITEM 6.2
PAGE 143 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
Animal Control To the end of March there were 4374 dog registrations which is comparable to the same period last year. The average response time for the complaints received in the two months was one day and all but three of those complaints have been finalised.
ITEM 6.2
PAGE 144 Report to Infrastructure Works and Development Committee meeting on 11 April 2016
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.
RISK IMPLICATIONS There are no specific risk implications as a result of this report.
CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in February and March 2016.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Development and Health Services report be received and noted.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 6.2
Matthew Atkins Deputy General Manager
PAGE 145 Infrastructure Works and Development Committee meeting Agenda 11 April 2016
7.0
CLOSURE
There being no further business the Chairman declared the meeting closed at <insert time> pm.