NOTIICE OF MEE ETING hereby giv ven that an n ordinary M Meeting of the Devo onport Cityy Council will w be held d Notice is h in the Co ouncil Cha ambers, 44-48 Best Street, De evonport, on Mond day 23 Ma arch 2015,, commenc cing at 6:30pm. he public a at 6.30pm. The meetiing will be open to th
QUA ALIFIED PERS SONS dance with h Section 65 of the Local Go overnmentt Act 19933, I confirm m that the e In accord reports in this agen nda conta ain advice e, informattion and recommen ndations given by a person w who has the t qualifications o or experie ence nece essary to give such advice,, informatio on or recom mmendatio on.
Paul Westt GENERAL MANAGER R 18 March 2015
AGENDA FOR AN ORDINARY MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 23 MARCH 2015 AT THE COUNCIL CHAMBERS AT 6:30PM Item
Page No.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
3.0
PUBLIC QUESTION TIME .............................................................................. 6
3.1
Responses to questions raised at prior council meetings ......................................................... 6
3.2
Questions asked at this meeting ................................................................................................... 6
4.0
CONFIRMATION OF MINUTES........................................................................ 8
4.1
Minutes of an Council meeting held 23 February 2015 ............................................................ 8
5.0
WORKSHOPS & BRIEFING SESSIONS .............................................................. 9
5.1
Workshop and Briefing Sessions held since the last Council meeting (D361779)................. 9
6.0
PLANNING AUTHORITY MATTERS ................................................................ 11
7.0
NOTICES OF MOTION ............................................................................... 12
7.1
Membership - Regional Capital Australia (RCA) Group - Ald J F Matthews (D362865) ........................................................................................................................................ 12
7.2
Budget Allocation - Planting of Trees - Ald L M Laycock (D362874) .................................... 13
8.0
MAYORAL REPORT ................................................................................... 14
8.1
Mayor's Monthly Report (D361899)............................................................................................. 14
9.0
GENERAL MANAGER'S REPORTS ................................................................. 16
9.1
General Manager's Report - March 2015 (D351343) .............................................................. 16
9.2
Rooke Street Mall Improvements (D351931)............................................................................. 29
9.3
Voluntary Amalgamation Program (D360840)......................................................................... 34
9.4
Devonport Surf Life Saving Club - Request for assistance (D362512) ................................... 43
9.5
Governance and Finance Committee Meeting - 16 March 2015 (D362725) .................... 58
10.0
CUSTOMERS AND COMMUNITY REPORTS ..................................................... 64
10.1
Anzac Centenary Request (D361975) ....................................................................................... 64
10.2
War Memorials (D362666) ............................................................................................................ 66
11.0
TECHNICAL AND FINANCE REPORTS ............................................................ 71
11.1
LIVING CITY Update - March 2015 (D362923) ........................................................................... 71
11.2
Tender - Architectural Design - Stage 1 LIVING CITY (D362285)............................................ 77
12.0
CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 80 Closure ........................................................................................................... 80
PAGE 5 Report to Council meeting on 23 March 2015
Agenda of a meeting of the Devonport City Council to be held at the Council Chambers, Fenton Way, Devonport on Monday, 23 March 2015 commencing at 6:30pm. PRESENT Present Chair
Ald S L Martin (Mayor) Ald A L Rockliff (Deputy Mayor) Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald J F Matthews Ald L M Perry
Apology √
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0 APOLOGIES
The following apology was received for the meeting. Ald A L Rockliff
Leave of Absence
2.0 DECLARATIONS OF INTEREST
PAGE 6 Report to Council meeting on 23 March 2015
3.0
PUBLIC QUESTION TIME
3.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS
3.2
QUESTIONS ASKED AT THIS MEETING
There were no questions from the February Council meeting that required a written response.
Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may -
a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the writtn question will be included in the minutes as well as any written answer or summary of that answer to that question.
ITEM 3.0
PAGE 7 Report to Council meeting on 23 March 2015
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
ITEM 3.0
PAGE 8 Report to Council meeting on 23 March 2015
4.0
CONFIRMATION OF MINUTES
4.1
COUNCIL MEETING - 23 FEBRUARY 2015
RECOMMENDATION That the Minutes of the Council meeting held on 23 February 2015 as circulated be confirmed.
ITEM 4.0
PAGE 9 Report to Council meeting on 23 March 2015
5.0
WORKSHOPS & BRIEFING SESSIONS
5.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING
Council is required by Regulation 8(2)(c) of the Local Government (Meeting Procedures) Regulations 2005 to include in the Agenda the date and purpose of any Council Workshop held since the last meeting. Date 21/02/2015
Description Alderman’s Training Session
02/03/2015
LIVING CITY Update
Voluntary Update
Amalgamations
Budget Allocator Devonport Project
Bluff
Seawalk
LGAT Annual General Meeting
Australian Local Government Association Agenda Distribution Aldermen Centenary Wall
Regional Cities Group
to
Purpose Held at Parakaleo, Sheffield Aldermen participated in a day-long session with various presenters including Janelle Allison, UTAS, Jenny MCQuilkin, Integrity Commission and Sue Smith, former MLC. Representatives of the P+i Group attended the Workshop and provided a briefing to Aldermen on progress to date. Following a regional meeting between the Minister for Local Government and Mayors, Deputy Mayors and General Managers the item of voluntary amalgamations was listed for discussion. Final review of budget allocator prior to it going live on 5 March. A proposal by the Rotary Club of Devonport North. The Rotary Club have been invited to present their proposal to a future Council Workshop. An opportunity for Council to consider submitting motions to the July 2015 Annual General Meeting of the LGAT. An opportunity for Council to consider submitting motions to the June 2015 National General Assembly. Arrangements for the delivery of agendas to Aldermen was discussed. A request from the RSL for the construction of a commemorative wall near the Cenotaph to recognise the 22 servicemen from Devonport killed during the Gallipoli Campaign. The matter was referred to the Public Arts Committee for comment. Benefit of becoming a member of the Regional Cities Group was discussed.
ITEM 5.1
PAGE 10 Report to Council meeting on 23 March 2015
RECOMMENDATION
That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.
ITEM 5.1
PAGE 11 Report to Council meeting on 23 March 2015
6.0
PLANNING AUTHORITY MATTERS There are no items in this agenda to be considered by Council in its capacity as a Planning Authority.
ITEM 6.0
PAGE 12 Report to Council meeting on 23 March 2015
7.0
NOTICES OF MOTION
7.1
MEMBERSHIP - REGIONAL CAPITAL AUSTRALIA (RCA) GROUP - ALD J F MATTHEWS File: 21768 D362865
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman J F Matthews.
MOTION
“That Council apply for membership of Regional Capital Australia (RCA) Group.”
ALDERMAN’S COMMENTS Regional Capitals Australia seeks to bring about a collaborative approach to the development of Australia’s regional cities. The group is working with all levels of Government to keep the momentum of regionalism moving forward, ensuring strong regional capitals means a strong Australia. Definition by RCA A regional capital is a regional city, located outside the State Metropolitan Urban boundary. A regional capital provides a central point to access essential infrastructure services, employment and education for local residents as well as those in surrounding towns and rural areas. “These cities perform a capital role within their regions.” OFFICER’S COMMENTS Regional Capitals Australia has advised that the cost of membership in the first year will be $3,000 with subsequent years the subscription increasing to $6,000. Following the matter being discussed at a recent Workshop advice was sought from the Launceston City Council (as the only other Tasmanian Council currently a member of RCA) as to the benefits of membership. It was advised that to date there has been minimal tangible benefits however Launceston see the RCA as a strategic alliance of like councils nationally who have the capacity to lobby on behalf of Australia’s regional cities at the Federal level. Conversely following contact with another council interstate on the benefits of membership the view was expressed that RCA is not very effective and has not delivered any tangible benefits during the period that council has been a member.
ITEM 7.1
PAGE 13 Report to Council meeting on 23 March 2015
7.2
BUDGET ALLOCATION - PLANTING OF TREES - ALD L M LAYCOCK File: 29896 D362874
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman L M Laycock.
MOTION
“That this Council consider $10,000 in the 2015/2016 Budget and thereafter for the following four years for the exclusive use of planting more trees in Devonport.”
ALDERMAN’S COMMENTS No supporting comments were provided. OFFICER’S COMMENTS Council will be considering its 2015/16 budget over the next few months. If this motion is accepted by Council, any allocation included in the budget will need to be considered on its merits when compared to other projects and/or programs.
ITEM 7.2
PAGE 14 Report to Council meeting on 23 March 2015
8.0
MAYORAL REPORT
8.1
MAYOR'S MONTHLY REPORT File: 22947 D361899
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY This report details meetings and functions attended by the Mayor.
BACKGROUND This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of February 2015.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of February 2015:
Kylah Day State Touch Grandfinals & Presentations HMAS Parramatta – on-board guest leaving port Harbour Masters Café - Leigh Murphy National Servicemen’s Association – Tasmanian Branch Christmas in the East Tasmanian Senior Open – Woodrising Council Workshop Cradle Coast Strategic Planning Meeting - Burnie Mayor’s Charitable Fund Qantaslink, Stephen Farquer – Hobart Ben Targett DPAC – Hobart Kim Booth & Nick McKim – Hobart Neroli Ellis, ANF – Hobart Advocate interview TAS Water Workshop Don College – Evening of Excellence Mersey Ferry supporters Mayors Charitable Fund Regional Gallery – National Photographic Portrait Exhibition launch Deputy Mayor Rockliff Minister for Health Michael Ferguson Infrastructure Works Committee Seniors School Philip Matthews Little Learners Launch – Miandetta Primary School ITEM 8.1
PAGE 15 Report to Council meeting on 23 March 2015
Local Government Minister Peter Gutwein – Voluntary Council Amalgamation Forum, Ulverstone Welcome - State Motor Home Rally, Devonport Showgrounds LGAT Meeting – Bridgewater DPAC Ben Targett - Hobart Minister for Justice, Vanessa Goodwin Teddy Bear Fly-in & Kite Festival Community Services Meeting Maidstone Park Controlling Authority City of Devonport Brass Band Steve Bruce SUP-PLY Men’s Shed – Kate Beer Devonport & Surrounds Tourism Association Resident meetings Cradle Coast Authority – Aust. Masters Games Committee Southern Cross TV interview – Mersey Hospital Community Safety Special Interest Group Launch – Devonport Food & Wine Festival booklet 30th Anniversary Devonport Triathlon Grant Munday, Devonport RSL MC – Launch of Mates 1915-2015 CD Hank Koopman Aldermen’s Workshop – Parakaleo Devonport Triathlon Devonport Boat Show Devonport Bowls Club Peaks Challenge – Cradle Mountain Launch Devonport Football Club – new strip launch Mersey Leven Emergency Management – Agenda Council Ordinary Meeting – February Child & Family Health Centre 7AD Radio interview Senior Citizen Club Indoor Bowls tournament ABC Radio interview Food Security meeting Senator Jacqui Lambie – Burnie Green Army Graduation – Claytons Drive City Slider
ATTACHMENTS Nil
RECOMMENDATION That the Mayor’s monthly report be received and noted.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 8.1
Paul West General Manager
PAGE 16 Report to Council meeting on 23 March 2015
9.0
GENERAL MANAGER'S REPORTS
9.1
GENERAL MANAGER'S REPORT - MARCH 2015 File: 29092 D351343
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.8.2
Ensure access to Council information that meets user demands, is easy to understand, whilst complying with legislative requirements
SUMMARY This report provides a summary of the activities undertaken by the General Manager, 18 February to 17 March 2015. It also provides information on matters that may be of interest to Aldermen and the community.
BACKGROUND The report is provided on a regular monthly basis and addresses a number of management and strategic issues currently being undertaken by Council. The report also provides regular updates in relation to National, Regional and State based local government matters as well as State and Federal Government programs.
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other legislation. The General Manager is appointed by the Council in accordance with the provisions of the Act.
DISCUSSION 1.
COUNCIL MANAGEMENT 1.1.
Attended and participated in a number of internal staff and management meetings.
1.2.
Attended Workshops, Section 23 Committee and Council Meetings as required.
1.3.
Attended the Aldermen’s professional development day at Parakaleo Centre. The program for the day included the following:
1.4.
2.
Professor Janelle Allison – Leadership in the Community
Professor Janelle Allison – Teams that Lead
Integrity Commission – obligations and expectations
Sue Smith – Local Government Reform – what might it look like?
Attended the first meeting of the new Devonport & Central Coast Combined Audit Panel. The first meeting was held in Ulverstone on Monday 2 March 2015. Minutes from this meeting were presented to Council through the Governance & Finance Section 23 Committee 16 March agenda.
COMMUNITY ENGAGEMENT (RESIDENTS & COMMUNITY GROUPS) 2.1.
Attended the launch of the Devonport Food and Wine Festival (DFWF). DFWF is now in its sixth year and continues to be well supported by the community. ITEM 9.1
PAGE 17 Report to Council meeting on 23 March 2015
Over the month of March in excess of 50 events will be/have been held under the DFWF banner including the Taste of the Harvest.
3.
2.2.
Met with the President of the Devonport Chamber of Commerce & Industry for a catch up.
2.3.
Attended the Devonport Green Army Graduation event held at Claytons Drive, Spreyton. The Federal Member for Braddon presented certificates to the young people who had participated in the green army project.
2.4.
Met with a resident regarding a number of issues at Coles Beach including dogs on the beach, signage notifying of beach closure and crown land access.
2.5.
Met with representatives of Costa’s to discuss their proposed development application relating to the expansion of their investment in the Devonport area.
2.6.
Attended the launch of Renew Devonport. The event was held at the Blue Room at East Devonport, the first business established as part of the Renew Devonport project.
2.7.
Participated in the Devonport Food & Wine Festival through promotion of the event and the “West vs West” challenge.
NATIONAL, REGIONAL AND STATE BASED LOCAL GOVERNMENT 3.1.
Attended on behalf of Council the Dulverton Regional Waste Management Authority Representatives Meeting at Latrobe. Ald Rockliff also attended this meeting the other council appointed representatives. The minutes of this meeting have been provided to Council in Closed Session in accordance with the Rules of the Joint Authority. At the conclusion of the meeting Representative were taken on a guided tour of the landfill site and compost ingarea at Dulverton. It is evident that this site is very well managed and is a credit to the Authority and its owner councils.
3.2.
Attended a Cradle Coast General Managers meeting in Burnie. discussed at this meeting included:
3.3.
The items
Cradle Coast Waste Management Group – Governance Report – the Cradle Coast Waste Management Group have been working on a joint task to look at alternative models for the delivery of waste management and waste infrastructure services in the Cradle Coast region.
Cradle Coast Regional Adaptation Strategy – The Department of Premier and Cabinet has engaged ‘Think South’ to deliver a Regional Climate Adaption Project to the Cradle Coast and Northern Tasmania regions. Representatives of ‘Think South’ attended the meeting to discuss the development of the strategy in the Cradle Coast region.
Voluntary Amalgamation Opportunities – following on from the Minister for Local Government’s regional meeting the matter was further discussed.
Update from Cradle Coast Authority.
LUPPA Compliance – looking to a joint regional project to consider compliance issues associated with Land Use Planning and Approvals Act 1993 approvals.
TasWater – Letter of Shareholders’ Expectations
The Local Government Association of Tasmania (LGAT) held regional briefings on matters currently on the local government agenda. Attended the first in a ITEM 9.1
PAGE 18 Report to Council meeting on 23 March 2015
series of these meetings in Ulverstone at which the Minister for Local Government was the main guest. 3.4.
Attended a Statewide General Managers’ Meeting organised by the LGAT. Topics discussed at the meeting included:
TasNetworks – presentation of the company’s strategy for the future following its formation to replace the previous three entities.
Policy Session – matters relating to the rollout of the NBN and the appointment of a new local government contact; review of the State Heritage Register and the likely impacts this may have on councils to include properties on local registers where they are removed from the State register; update on the legal compliance pack being prepared relating to enterprise bargaining; staff training opportunities; Tas Rail and the interface agreements being pursued including responsibility for line marking and signage; National Heavy Vehicle Regulator implementation issues; MOU between the State Government and LGAT to allow councils to undertake emergency works on State roads (refer July 2012 motion); public lighting contracts; building and planning regulatory frameworks.
Quadrant Superannuation provided a presentation on the progress relating to their merger with Tas Plan Super. The merger is to be effective from November 2015.
Auditor General provided a presentation on his 2013-14 Financial Audit Report to Parliament.
ArcBlue provided a presentation on a product they have developed on procurement and the opportunity for Tasmanian Councils to become involved.
Local Government Reform – considerable discussion around the Minister for Local Government’s proposal for voluntary amalgamations.
3.5.
TasWater have provided an update of its proposed changes to its office accommodation in the North West and the pending release of a tender. TasWater anticipate that around 100 employees will be based in a new North West regional office. While the location is yet to be determined, following engagement with current employees and with consideration of logistical matters, the tender process proposes a greater Devonport location that is either green field or existing. A copy of TasWater’s advice is provided as an attachment.
3.6.
Attended a meeting with the Planning Taskforce. The purpose of this meeting was to allow the Taskforce to update councils on their activities and the progress on delivering the State Government’s Single Statewide Planning Scheme. It was advised that a range of options for the structure of the Statewide Planning Scheme has been provided to the Minister for consideration. Once the Minister has determined his position in relation to the recommendations of the Taskforce the framework will be released for consultation purposes. There was also some discussion around the Interim Planning Schemes, significant agricultural land and rural settlement issues and the possibilities of providing further exemption provisions in the future.
ITEM 9.1
PAGE 19 Report to Council meeting on 23 March 2015
4.
5.
STATE AND FEDERAL GOVERNMENT PROGRAMS 4.1.
A submission was provided to the Tasmanian Government in the lead up to the State Budget. The focus of the submission is accessing funding to assist Council in undertaking detailed feasibility studies relating to the future of Tiagarra and also the reintroduction of the Don River Railway onto Tas Rail’s infrastructure.
4.2.
Met with the recently appointed Co-Ordinator General, Mr John Perry. The meeting was an opportunity to provide a briefing to the Co-Ordinator General on Council’s LIVING CITY plans.
4.3.
Met with a local developer to discuss his plans to further expand his business interests in Devonport.
4.4.
Met with representatives of Parks & Wildlife (Crown Land Services) in relation to lease and licence arrangements in Devonport particularly around the foreshore area.
OTHER 5.1.
Council has in the last few years been able to participate in electricity contestability for nine of its current 60 sites where electricity is provided. To be eligible for contestability the amount of power used has to be at a certain level. Currently the cost of electricity for Council is approximately $473K (excluding street lighting). The nine sites eligible for contestability consume just under 50 per cent of the total electricity costs. For the last two years ERM Power Pty Ltd has been the supplier of electricity to these nine sites and the contract with Council expires on 31 March 2015. Tenders were requested through Goanna Energy Consulting Pty Ltd in February 2015. Goanna specialises in this field of work and has the expertise to understand the current electricity market and how it operates in the Tasmanian context. As a result of the tender process Goanna recommended that the electricity contract for Devonport be awarded to Aurora Energy for a two-year period. Expected savings as a result of the tender process is $18-$20K per annum. Acceptance of the tender by Aurora Energy was approved by the General Manager on 20 February 2015.
5.2.
The report of the Auditor-General on the financial results of Local Government Authorities for 2013-14 was tabled in Parliament in February 2015. A full version of the report can be found on the Tasmanian Audit Office website. The report includes a comparative analysis of key financial indicators across each of Tasmania’s 29 Councils. A summary of the financial performance indicators are shown below: Tasmanian Average Devonport
Financial Performance 2013/14
$M
Burnie
$M
$M
Operating Revenue
24.329
37.188
23.857
37.869
Operating Expenditure
24.386
36.103
23.512
39.789
Underlying Surplus / (Deficit)
(0.057) 1.085
0.345
(1.920)
Total Revenue
27.194
43.418
47.902
40.377
Total Expenditure
25.136
39.858
24.200
45.616
Net Surplus / (Deficit)
2.058
3.560
23.702
(5.239)
ITEM 9.1
$M
Central Coast
PAGE 20 Report to Council meeting on 23 March 2015
The measures of financial performance in the Auditor-General’s report are included to allow ease of comparison across councils. The underlying result excludes items that are considered to be non-operating such as capital grants and contributions. Devonport’s net surplus of $3.560M for the 2013/14 year is above the State average of $2.059M. A summary of the rating indicators identifies the following: Ta s ma ni a n Avera ge Devonport
Rating 2012/13
Central Coast
Burnie
$
$
$
$
Average rate per rateable valuation
1,373
2,174
1,234
2,153
Rate revenue per head of population
910
1,018
587
1,014
Operating Costs per rateable valuation
2,530
3,009
2,212
4,226
Operating grants per head of population
384
88
191
209
These indicators demonstrate that Devonport is a relatively high rating Council with only Hobart having a higher average rate per rateable valuation. Rates per rateable property and rates per capita have increased by 15% and 17% respectively over the 4 years to 30 June 2014. Council should see a reduction in these percentages in 2014/15 as Council did not impose a rate increase for the current financial year. A summary of the employee indicators identifies the following: Employees 2012/13
Tasmanian Average Devonport
Total Employee Costs ($M)
$ 9.2530
$ 12.5140
$ 9.9360
$ 15.1640
Full‐time Equivalent Employees
117
163
141
185
Average Cost per FTE
$ 76,000
$ 77,000
$ 70,000
$ 82,000
FTE's per 1000 population
8.2
6.4
6.3
9.3
Source: 15.pdf
Central Coast
Burnie
http://www.audit.tas.gov.au/media/AGR-Volume-4-Part-Two-2014-
Further detailed analysis of the results for Devonport City Council was included in the Governance & Finance Committee agenda for its meeting on 16 March 2015.
COMMUNITY ENGAGEMENT The information included above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Councils’ operating budget as a result of this recommendation.
ITEM 9.1
PAGE 21 Report to Council meeting on 23 March 2015
RISK IMPLICATIONS Any specific risk implications will be outlined in the commentary above. Any specific issue that may result is any form of risk to Council is likely to be subject of a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council to be updated on matters of interest.
ATTACHMENTS 1.
TasWater - letter
2.
Action Report on Council Resolutions - March 2015
RECOMMENDATION That the report of the General Manager be received and noted.
Author: Position:
Paul West General Manager
ITEM 9.1
PAGE 22 TasWater T - lettter
ATTTACHMENT [1 1]
ITEM 9.1
PAGE 23 TasWater T - lettter
ATTTACHMENT [1 1]
ITEM 9.1
PAGE 24 Action Report on Council Resolutions - March 2015
ATTACHMENT [2]
DEVONPORT CITY COUNCIL ACTION REPORT ON COUNCIL RESOLUTIONS - MARCH 2015 OPEN SESSION MEETING DATE
RESOLUTION NO
February 2015
29/15
30/15
33/15
35/15
Â
RESOLUTION/ITEM
STATUS
COMMENTS
PA2014.0179 - 20-24 North Caroline Street, East Devonport - 13 Lot Subdivision Entry Corridor - Ferry Terminal to Bass Highway - Ald J F Matthews
Council gave conditional approval for a 13 lot subdivision and erection of multiple dwellings (22 residential units)
Completed
Planning Permit issued.
Eastern Shore Committee be requested to review original Eastern Shore Redevelopment Plans to develop an approach to prioritising enhancement of road corridors from Spirit of Tasmania Ferry Terminal at East Devonport and the Bass Highway. Authorised General Manager to sign revised version of State Emergency Services - Memorandum of Understanding between Devonport City Council and Latrobe Council. Approve introduction of Audio Recording Policy to coincide with installation of necessary equipment.
In progress
Listed on East Devonport Special Interest Group Agenda for 28 April 2015.
Completed
Signed by General Manager.
EM(C&B)
Completed
EM(C&B)
Devonport RSL be advised that verification of historical accuracy for the Charles Littler Memorial project is required by 28 February 2015. CSC 2/15 Financial support be provided to Eastern Shore Community House towards improvements for their community garden up to the value of $2,000. CSC 4/15 In relation to outdated Bass Highway tourism signage endorse proposed design and proceed with installation. CSC 5/15 Council, subject to positive stakeholder consultation, work with Rotary Club of Devonport North Inc to see planting of trees at Meercroft Park as soon as possible.
Completed
Audio recording commenced at Governance and Finance Meeting on Monday, 16 March 2015. Advice not received by 28 February 2015.
State Emergency Services Memorandum of Understanding Audio Recording Policy
34/15
RESPONSIBLE OFFICER
TOPIC
Community Services Committee Meeting - 16 February 2015
Â
ITEM 9.1
Completed
In progress
Signage company contacted and formalised quotes. Installation timeframes requested.
In progress
Meeting scheduled with Leigh Titmus to develop conceptual design for consultation.
DGM(IW&D)
EM(CS)
EM(CS)
PAGE 25 Action Report on Council Resolutions - March 2015 MEETING DATE
RESOLUTION NO
February 2015
36/15
February 2015
RESOLUTION/ITEM
STATUS
COMMENTS
Infrastructure, Works and Development Committee Meeting - 9 February 2015
IWC 4/15
Completed
CCWMG advised of Council’s support for FOGO collection.
Completed
Contract has been awarded.
Completed
Correspondence sent to: Minimata Chongming Cradle Coast Authority Sister City Association Advising of Council resolution. Planning has commenced for 20th anniversary.
EM(CS)
Completed
Correspondence sent. A request by YFCC to commence stage 2 received.
EM(CS)
Completed
Contract has been awarded.
Sister Cities
38/15
Accessible Youth Services - Request for Support
39/15
Tender - Contract 1285 Don Road Hillcrest Road Intersection Reconstruction LIVING CITY Regional Benefits and Opportunities LIVING CITY Reference Group
41/15
TOPIC
37/15
40/15
ATTACHMENT [2]
Advise Cradle Coast Waste Management Group of Council’s inprinciple support for the introduction of a food and garden organic collection; IWC 5/15 Council award contract for demolition of Victoria Parade toilet block to Oliver Kelly Construction Pty Ltd for $25,544.75 (ex GST). In relation to Sister Cities determine to: (a) Work in partnership with Sister Cities Association to plan, develop and implement activities in 2016 for 20th Anniversary of Sister City relationship between Devonport and Minimata; (b) Coordinate a self-funded cultural exchange between Devonport and Minimata as part of 20th Anniversary celebrations for Sister City; and (c) Write to Cradle Coast Authority suggesting Authority investigate a Sister City relationship with Chongming County in Shanghai, China on behalf of the region. Advise Youth, Family and Community Connections that it will allocate up to $26,000 in 2015/16 budget to progress stage 3 component of proposed redevelopment of ‘The Junction’ 64 Stewart Street, Devonport, subject to them successfully securing remaining funds. Award contract to Kentish Construction and Engineering Company Pty Ltd for tendered sum of $243,144.50 (ex GST)
Endorse the December 2014 report titled “LIVING CITY – An Assessment of its Regional benefits and Opportunities” prepared by Hill PDA 1. Wind up LIVING CITY Independent Community Taskforce 2. Establish LIVING CITY Reference Group.
ITEM 9.1
Completed
Completed
RESPONSIBLE OFFICER DGM(IW&D)
DGM(IW&D)
DGM(IW&D)
Reference Group being established with an EOI for community representatives advertised on 7 March 2015.
DGM(IW&D)
PAGE 26 Action Report on Council Resolutions - March 2015
ATTACHMENT [2]
Previous Council Resolutions - still being actioned RESOLUTION NO
RESPONSIBLE OFFICER
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
3/15
Drainage Issues 160B Sheffield Road and Gibson Court Subdivision - Ald J T Keay
In Progress
Quotes have been received and are currently being assessed.
16/15
Vietnam Veterans Association of Australia (MerseyLeven Sub-Branch) Vietnam War Memorial Park/Wall
Completed
Report on agenda.
Council
GM
December 2014
308/14
Budget Airline
In Progress
Maintaining a watching brief in regards to this issue.
GM
December 2014
310/14
Financial Assistance - City of Devonport Lions Club
Completed
Agreement received Devonport Lions Club.
316/14
Spirit of the Sea Level of Service
Engage a suitable consulting firm to prepare a report on drainage issues related to 160B Sheffield Road and Gibson Court subdivision with a requirement that the Consultant engaged be required to consult directly with the property owners. Approve request to re-name area of Bluff Road Coastal Reserve at Aitkenhead Point, from access path to breakwater on eastern side to end of memorial avenue on western side “Vietnam War Memorial Park” and construction second Memorial Wall subject to: 1. Input from Public Art Advisory Committee; 2. Council receiving written support for proposal from State Returned Servicemen’s League and Tasmanian Chapter of Vietnam Veterans Association of Australia; and 3. Council not incurring any costs as a result of the proposal. Remain committed to working with neighbouring Councils, State Government and Tas Ports on growing the potential of Devonport Airport including attracting a budget airline; and note securing a budget airline at this time it not high priority for Airline industry or State Government’s Access Plan. Advise City of Devonport Lions Club of provision of $1,500 financial assistance towards hire of Devonport Recreation Centre for hosting 2015 Brixhibition event; and financial support for future years funding be considered in 2015-2016 Economic Develop-ment and Events Sponsorship grants program. 1. Accepted Lions Club of City of Devonport Inc offer to reinstate infrastructure associated with the Statue; noting requirement to allocate additional funds in future budgets for operating and maintenance costs.
In progress
Discussions are continuing with the Lions Club.
MEETING DATE January 2015
ITEM 9.1
March
2015
from
DGM(IW&D)
EM(CS)
DGM(IW&D)
PAGE 27 Action Report on Council Resolutions - March 2015
ATTACHMENT [2]
 MEETING DATE
RESOLUTION NO
October 2014
257/14
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
Purchase of Western Pontoon Mersey River - Ald A J Jarman
Subject to the provision of external funding from local philanthropist group to purchase the Western Pontoon previously utilised by the Torquay Ferry, and guarantee from operators of the Ferry to recommence its service for a minimum operational period of 12 months; agree to: (a) accept transfer of pontoon to Council ownership; (b) accept future maintenance and management responsibilities for the pontoon; and (c) authorise General Manager to negotiate Council securing Crown Land lease over foreshore area adjacent to the pontoon. Continue youth engagement through Council activities and determined that the Youth Policy be reviewed and included within Community Development Framework. Further that technology be used to seek input and feedback from young people. (e) List as a future Workshop topic the options which may be available for the Council owned land adjacent to the entry/exit to the Spirit of Tasmania ferry terminal at 2-12 Murray Street, East Devonport, acquired in 2009.
Completed
Agreement for sale prepared and presented to Vendor.
211/14
Youth Engagement
221/14
VIC - Amended operational hours
ITEM 9.1
RESPONSIBLE OFFICER GM
Report on current agenda in closed session.
In Progress
Consultation to be undertaken as part of National Youth Week.
EM (CS)
In progress
To be listed for Workshop discussion.
GM (KH)
PAGE 28 Action Report on Council Resolutions - March 2015
ATTACHMENT [2]
CLOSED SESSION MEETING DATE
RESOLUTION NO
February 2015
44/15
45/15
TOPIC Options for Acquisition of Property Australian Masters Games
RESOLUTION/ITEM
STATUS
General Manager undertake preliminary investigations on options which may be available to Council for acquiring property. Confirmed ongoing commitment for hosting of 2017 Australian Masters Games in Cradle Coast region subject to: (a) confirmed support of other Councils in region; (b) a combined financial contribution of at least $1.5 million being made by Tasmanian and Australian Governments; (c) Cradle Coast Authority formally approaching Launceston City Council to become a partner in bid including provision of a financial commitment; and (d) Council’s maximum financial exposure to games bid being set at $200,000 (financial and in-kind).
In progress
Completed
COMMENTS
RESPONSIBLE OFFICER GM
Letter sent to Cradle Coast Authority advising of decision.
GM
Previous Council Resolutions - still being actioned MEETING DATE
RESOLUTION NO
December2015
320/14
June 2014
132/14
October 2013
260/13
TOPIC LIVING CITY Business and Professional Precinct Proposal Fenton Villas LIVING CITY Purchase of strategic properties
RESOLUTION/ITEM
STATUS
COMMENTS
Support preparation in conjunction with Devonport Central Pty Ltd of proposal for new business relocation into King Street.
Ongoing
Awaiting response from potential tenant.
Liaising with Housing Choices re contractual obligations. Authorise the General Manager to: 1. Negotiate and determine the most suitable outcome for Council to purchase, either by agreement or compulsory acquisition strategic properties for LIVING CITY project; 2. Report the outcomes of the negotiations to Council for further consideration.
In progress
Negotiations ongoing.
In progress
Action in relation to this resolution reported to Council through Closed Session minutes.
ITEM 9.1
RESPONSIBLE OFFICER DGM(IW&D)
EM (C&B) GM
PAGE 29 Report to Council meeting on 23 March 2015
9.2
ROOKE STREET MALL IMPROVEMENTS File: 19248 D351931
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.1.2
Manage strategic urban development initiatives that supports the importance of the CBD and reduces fragmentation
SUMMARY For Council to consider what, if any, infrastructure improvements are undertaken in the Rooke Street Mall in the 2014/2015 financial year.
BACKGROUND Previous reports to Council commencing in April 2014 have explored a number of options for improvement to the Rooke Street Mall. During budget deliberations, a line item to the value of $75,000 was included in the capital budget for Rooke Street Mall Improvements. Specific detail of the exact projects to make up this expenditure were not finalised during budget deliberations, but Council favoured the implementation of playground equipment and to honour the previous resolution regarding the fixed public address system. In July, Council determined that Wi-Fi was the priority project for the Mall and subsequently determined (Min 190/14 refers) to trial Public Wi-Fi in the Rooke Street Mall in time for the summer tourist season. The public Wi-Fi is now operational and previous reports have provided Council with the details of the remaining budget so a determination can be made on future expenditure. At the December 2014 meeting, when presented with options for progression, Council determined to defer the matter for consideration at a Workshop (Min 303/14 refers). This Workshop has been subsequently held at which there was clear indication that the majority of Aldermen wished to proceed with the installation of the public address system and if there was sufficient funding available the playground equipment. As a result of the Workshop additional information requested relating to the public address system and playground equipment is provided as part of this report.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION At the completion of the public Wi-Fi trial project there remains $61,187 in the budget for Mall improvements. Fixed Public Address System There are varying options available in relation to installing a fixed public address system within the Rooke Street Mall, depending on the proposed use, budget available and quality of sound required. The simplest and most effective design for Council would be to mount a number of allweather rated outdoor speakers to the existing poles located in the Mall. Ideally these speakers will be Wi-Fi based speakers but as this is very new technology, limited
ITEM 9.2
PAGE 30 uncil meeting on o 23 March 2015 Report to Cou
informatio on is availlable to determine d if this is possible. p The altern native would be to o connect e each spea aker with a cable run from the amplifier. a This system m would significantly s y enhance e the audio quality at events in the Ma all and be e capable of playing g music an nd informa ation broa adcasts as required. The nature of thiss ould be such that it is not operrational co onstantly, ra ather be u utilised at events e and d system wo in the lead d up to Ch hristmas. If Counciil were to o considerr a more advance ed system that wass to provide music,, messaging g, marketiing and advertising, a , played each e day, it would need to look at a higher sta andard systtem. The best optio on in this re egard would be to in nstall speakers in the e e Mall and canopies which wo ould provid de the besst sound quality for users u of the d the bestt visual outcome. The canopie es howeve r are only continuou us on the w west side of o the Mall,, meaning the east side would have to be e cabled in n and out of building gs. The can nopies are e also owne ed by the individual propertiess and Cou uncil would d need to g gain perm mission and d access rig ghts if the equipment e t were insta alled within n them. The estimated cost of the ad dvanced syystem, including insta allation, w would likely y be in the e vicinity $3 30,000 - $35 5,000 for a reasonabl e quality sy ystem. The Devonport Cha amber of Commerce C e and Indu ustry (DCCI) Retail G roup have e provided d Council w with inform mation, including quo otes, for th he public address syystem. It would be e advantag geous to consult c witth them to o achieve e a mutua ally benefiicial outco ome. It iss proposed a maximu um budgett of $30,000 0 should be allocated to this prroject. nd Equipme ent: Playgroun Should Council pro oceed witth the insttallation of o a simple e public a address sy ystem, the e remaining g budget allocation a available a tthis finanical year ma ay be in the e order of $31,187. Installation n of any play equ uipment m must meet Australian n Standard rds including softfalll material u under the equipment e t to minimi se injury fro om falling off o the equ uipment. Taking thiss into conssideration the availa ble funding this finan ncial year would only allow forr a small insstallation of o equipme ent, perhap ps one to two t small ittems. Playgroun nds provide e places for f increassed social benefits, will w encou rage longer stays in n the Mall a and provid de a greater provisio on of ente ertainmentt options. There would be an n advantag ge to have e a numbe er of small iitems at va arious loca ations throu ughout the e Mall thatt children c could play on and arround, artisstic in nature. It is propo osed that specific options o wo ould be pre esented as part of tthe 2015/1 16 budgett deliberations or workshop. Options O wo ould include different styles an d sizes. Th he optionss would alsso cover various bud dget amou unts so an informed decision c can be made m as to o which opttion best su uits the inte ent of the p project.
ITEM 9.2
PAGE 31 uncil meeting on o 23 March 2015 Report to Cou
Other con nsideration ns Within the e LIVING CITY C frame ework therre remainss a clear desire d to rretain the Mall as a vibrant pa art of the City. C Howe ever, it is alsso acknow wledged th hat the role e of the Ma all as it hass been kno own will change overr time. Evid dence aro ound the country c ind dicates thiss will occurr with or witthout the implementtation of LIV VING CITY. How best to develo op the Mall is not yett clear but will furtherr evolve as LIVING CITTY progresses.
COMMUNITTY ENGAGEM MENT No speciffic consultation has been carrried out at a this stag ge on Malll improvem ments and d Council voted agaiinst a notic ce of motio on earlier in the year to underrtake consultation to o M gain an understanding of the communitty priorities in relation to the Devvonport Mall. oup has asked Coun ncil to con nsider the following p points in re elation to The DCCI Retail Gro c address system: s the public
the P PA’s main function sh hould be t o improve e the atmosphere and d mood in n the Mall. Musiic can help p set the mood m – set a level tha at is not offfensively lo oud;
it co ould be utiliised for ma arketing pu urposes by y local businesses;
it sho ould be ussed to promote Dev vonport – send s a welcome to vvisitors and d provide com mmunity information;
It sho ould be use ed to prov vide tourist informatio on;
Some externa al compan nies have offered assistance a in providin ng record dings and supp port as a community service;
Could the running of it be outsou urced to an a operato or or a gro oup of operators in conjjunction with the Dev vonport Citty Council?;
It is v very important to ha ave accesss for live announce a ments and d a base station s at Devo onport Info ormation Centre, C De evonport City C Counc cil, local ra adio statio on and in the M Mall would d make thiss very man nageable;
ITEM 9.2
PAGE 32 Report to Council meeting on 23 March 2015
Purchase an ‘audio vault’ type system to automate the running – and provide local live input when available;
Use it for special events like Movie’s in the Mall/Melbourne Cup in the Mall on the big screen – hire big screen and operator can plug in to PA to provide sound throughout Mall.
It is recommended further consultation is undertaken with the DCCI Retail Group for the duration of the project.
FINANCIAL IMPLICATIONS A capital budget allocation for Mall Improvements of $75,000 has been made in the 2014/15 financial year. Currently, there is a balance of $61,187 available.
RISK IMPLICATIONS By not proceeding with the suggested improvements, Council risks the possibility of some public criticism. However the decision can be justified by explaining the need for Council to “live within its means” and to carefully prioritise any funding proposals. Strong public opinion has been received through the media regarding some of the Mall improvement proposals. With the proposed model of placing speakers on poles, there is an issue relating to the physics of sound, namely with speakers aiming across the Mall (as opposed to in the canopies aiming down). The system would have to be designed in such a way as to allow no crosstalk between speakers, otherwise the potential for time smear would be quite apparent. Provided the design is correct, the fact that the system will not broadcast on a regular basis should mean that the risk of issues in this regard should be minimal.
CONCLUSION Council should be mindful that many of the factors which contribute to the vibrancy or the decline of the Mall are outside of Council’s control. Council always needs to give consideration to what it spends, ensuring any new capital investments have a long term strategic benefit for the City. Council has been provided with information within the report to allocate the remaining $61,187 available in the Mall Improvements capital budget allocation.
ATTACHMENTS Nil
RECOMMENDATION That Council in relation to its capital budget for improvements in the Rooke Street Mall determine: 1.
to proceed with installation of a fixed public address system, to a maximum budget of $30,000;
2.
in determining the most appropriate system and installation arrangements and configuration, Council consult with the Devonport Chamber of Commerce and Industry (DCCI) Retail Group;
3.
initially it be identified that the intended purpose of the public address system is to primarily improve public events held in the Mall; ITEM 9.2
PAGE 33 Report to Council meeting on 23 March 2015
4.
any expansion of the use of the public address system other than events based, will need to be cost neutral to Council and have established clear guidelines approved; and
5.
carry forward the remaining budget allocation for playground equipment in the Rooke Street Mall until the 2015/16 financial year.
Author: Position:
Shane Crawford Executive Manager Corporate and Business Services
Endorsed By: Position:
ITEM 9.2
Paul West General Manager
PAGE 34 Report to Council meeting on 23 March 2015
9.3
VOLUNTARY AMALGAMATION PROGRAM File: 17731 D360840
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.1.2
Pursue opportunities for cooperative initiatives including resource sharing with other councils, organisations and community groups
SUMMARY This report is provided to assist Council in considering its response to a request received from the Minister for Local Government, Hon Peter Gutwein MP relating to his proposed voluntary amalgamation program.
BACKGROUND Council has considered the matter of amalgamations / local government reform several times over the past few years. Council’s most recent position on this matter was determined at its meeting on 27 January 2015 (Min No. 11/15 refers): That Council reconfirm its previous position insofar as it is prepared to discuss any options available for the reform of local government in Tasmania including voluntary amalgamations and/or to further pursue/investigate resource sharing opportunities. Prior to this decision Council at its meeting on 19 March 2012 (Min. No. 76/12 refers) determined: “That Council form our own Committee to look at amalgamations in our area” This matter was raised as a Notice of Motion by former Alderman Peter Hollister. Apparently the then General Manager and Ald Hollister met on a number of occasions to discuss this matter. There were no formal notes recorded of their meetings and no further action appears to have been taken. Prior to this resolution, Council determined at its meeting held on 19 September, 2011 (Min. No. 273/11 refers): “That Council seek the support of Latrobe, Kentish and Central Coast Councils to jointly request the State Government to fund the commissioning and development of a business model using a recognised and independent business consultancy in consultation with all four Councils with the view to establishing a single Authority to manage the administration and operations of the participating Councils and that the model demonstrate both the feasibility and the economic benefits that may flow to the community from such a structure.” The response received from Central Coast was that that Council saw no merit in participating in the proposed study. Both the Latrobe and Kentish believe the matter should be deferred until after the 2011 elections. It appears that no further action was taken on the matter. At its meeting held on 20th November 2006, Council determined as follows: “That the Devonport Council seek dialogue with the neighbouring Councils with a view to amalgamation of municipalities”. A letter was forwarded to the Latrobe, Kentish and Central Coast Councils who all declined to meet at that time. ITEM 9.3
PAGE 35 Report to Council meeting on 23 March 2015
STATUTORY REQUIREMENTS The Local Government Act 1993 has specific requirements in relation to the review of councils and any proposal for an amalgamation is required to be subject of a Local Government Board review process.
DISCUSSION The Minister has previously advised that it was his intention to pursue a discussion with local government regarding the possibility of voluntary council amalgamations within the State. The Minister invited Mayors, Deputy Mayors and General Managers to regional briefings in mid February 2015 at which time he outlined a proposed framework for discussion and a timeline in which he was requesting councils to respond. Subsequent to the regional briefings the Minister provided a letter to Council dated 19 February 2015 as follows: “Thank you for attending the recent regional meetings. I am pleased that all councils were represented, and I appreciated the open-minded attitude that local government representatives brought to the meetings. The State Government has a vision of ensuring that Tasmania is the most competitive and attractive place in the country to live, work and invest. I was very encouraged with the level of good will and open dialogue that occurred in relation to the matters discussed and I know that all of you came to these meetings with the best interests of ratepayers foremost in your thinking. As I explained, the State Government is prepared to fund in partnership with councils the development of models that will answer the question: Is a shared services model/or a voluntary amalgamation model going to improve the benefits that ratepayers receive from local government? I would encourage you to now lead a similar discussion around your council table and I am writing to reiterate the timeframe and process I discussed in my presentation for delivering on better outcomes for our local communities. I am asking all councils to get back to me by the end of March, indicating their willingness to explore the option of voluntary amalgamations and/or shared service models. I appreciate that a significant number of councils wish to explore a shared services option; while I am open to this, my preference would be an examination of the amalgamation option at the same time in order to see which option delivers optimum outcomes for the community. Once we have an indication of which councils are prepared to participate, I would expect local government would require some time for more detailed consideration of amalgamation/shared services proposals, within and between councils. By the end of May I would like councils to advise me of their intention to proceed to the feasibility study and community consultation stage of the process. As I indicated, I will support councils to undertake feasibility studies of proposed amalgamations/shared services by providing up to $25 000 for a feasibility study involving two councils, or up to $50 000 for three or more councils. It is my expectation that participating councils will match State Government funding but I am happy to discuss this on an individual basis. As we discussed at the regional meetings, the feasibility studies should involve detailed modelling of options and could provide a basis for community consultation.
ITEM 9.3
PAGE 36 Report to Council meeting on 23 March 2015
I will also support those councils who wish to enter into discussions with other councils by providing up to $5000 for professional facilitation to guide discussion and decision making between participating councils. During our discussions a number of councils raised important issues over administrative aspects of the process I outlined. I have asked the Local government Division to draft protocols for the implementation of the program as well as develop a Terms of Reference template for any feasibility study that may occur. These documents will be circulated for discussion so that we are all in agreement on the protocols and Terms of Reference prior to the modelling taking place. Please advise me whether your council intends to conduct modelling on an amalgamation and/or shared services model by Tuesday 31 March 2015. Once I have received your advice, I will ask the Local Government Division to work with participating councils to develop terms of reference for the feasibility studies. A copy of the full timetable and process is attached. If you would like further information, or you have any questions about the process or the feasibility studies, please contact Phillip Hoysted, Director, Local Government Division, by phone on 6232 7014 or by email at Phillip.Hoysted@dpac.tas.gov.au” Voluntary Amalgamations Program Process
Timeframe
Councils indicate interest in understanding what benefits voluntary amalgamations could provide for ratepayers More detailed consideration of amalgamation proposal within and between Councils. Councils advise Minister of intention to proceed to feasibility study and community consultation. Undertake feasibility study and conduct community consultations. Participating Councils consider outcomes and report back to local community. Next Steps: Don’t proceed further or request Local Government Board (LGB) to conduct Formal Review. Following advice, Minister requests LGB to conduct a review of amalgamation proposals. Board reviews conducted as required under Local Government Act 1993. If positive recommendation is received from LGB, discussion on transitional funding – if required – and timing of amalgamation. Executive Orders are made to implement any amalgamation changes.
March 2015 April/May 2015
June-September 2015 October – December 2015 JanuaryMarch 2015 March-September 2016 SeptemberDecember 2016 As required
The Minister in providing his briefings to Mayors, Deputy Mayors and General Managers indicated that his preference was for neighbouring councils to voluntarily initiate studies on the benefits which may accrue to communities if two or more councils were to be amalgamated. The Minister did indicate that he was also prepared to consider providing funding to assess shared service models. Subsequently, the Minister confirmed that his “preference would be an examination of the amalgamation option at the same time in order to see which option delivers optimum outcomes for the community”. The Minister also made it clear that he was only interested in providing funding to councils who were willing participants in any study/review. ITEM 9.3
PAGE 37 Report to Council meeting on 23 March 2015
Devonport Council has previously determined that it supports a review of councils in Tasmania and would be prepared to be involved in an amalgamation process if it could be demonstrated that there were benefits which would accrue to the community. The only way it will ever be clear as to the benefits or otherwise of an amalgamation would be for a study to be undertaken that is arms-length of the vested interests of the councils themselves. Conversely in the past Latrobe, Kentish and Central Coast Councils have all indicated that they do not support amalgamation with Devonport, either forced or voluntary. The following table outlines information as reported in the Auditor General’s Report No. 7 of 2014-15 to Parliament: Devonport
Central Coast
Latrobe
Kentish
Sub-Total
Burnie
W/Wynyard
Total
Population
25,628
22,347
10,655
6,495
65,125
19,986
14,291
99,402
Area (km2)
111
933
601
115
1,760
611
3,531
5,902
37,188,000
23,857,000
11,443,000
9,302,000
81,790,000
37,869,000
15,914,000
135,573,000
26,084,000
13,114,000
6,223,000
4,660,000
50,081,000
20,271,000
9,614,000
79,966,000
2,261,000
4,261,000
1,413,000
2,692,000
10,627,000
4,183,000
3,237,000
18,047,000
Employee Costs
12,514,000
9,936,000
3,441,000
2,397,000
28,288,000
15,164,000
5,905,000
49,357,000
Material & Cont
19,029,000
7,179,000
4,065,000
2,815,000
33,088,000
9,494,000
3,871,000
46,453,000
8,910,000
5,835,000
2,503,000
2,659,000
19,907,000
7,976,000
4,080,000
31,963,000
20,020,000
3,188,000
326,000
1,569,000
25,103,000
4,444,000
16,000
29,563,000
1.9
1.0
3.4
6.1
1.8
3.2
163
141
45
32
381
185
83
649
Average Cost /FTE 77,000
70,000
76,000
75,000
74,500
82,000
71,000
75,167
FTE's /1000 pop.
6
6
4
5
22
9
6
37
Elected Members
9
9
9
9
36
9
8
53
Pop. Per Councillor
2,848
2,483
1,184
722
1,809
2,221
1,786
1,876
Operating Income Rates Govt Grants
Expenditure
Depreciation
Loan Debt Current Ratio
Employees (FTE)
The population of the combined Devonport, Central Coast, Latrobe and Kentish municipal areas is 65,125. The broader region expanded to include Burnie and Waratah/Wynyard results in a population base of approximately 100,000. There would likely be significant advantages to the North West region if it was speaking with the one voice for a population base between 65,000 and 100,000 people, rather than the current situation where you have a number of small councils essentially competing against each other. The issue of local government reform has been a constant distraction for years. Few could argue that the 1993 amalgamations should now be reversed and any of the communities are now actually worse off. In hindsight it was unfortunate that this reform when coupled with the introduction of a new Local Government Act did not actually go further at the time. Since the reforms in 1993 there has been a continued reduction in the roles and responsibilities of local government. The water and sewerage reform agenda was the most significant change, resulting in up to 30 per cent or more of local governments business being removed from individual councils and now subsumed into a state-wide entity, TasWater. The regional planning initiative and now the move to a State-wide ITEM 9.3
PAGE 38 Report to Council meeting on 23 March 2015
model is a further example of the dilution of individual council’s ability to determine local policy and priorities. Until the Stage Government is prepared to take the lead in this debate and independently review local government it is likely that little will happen in regards to any form of amalgamations. Councils will argue that there are significant benefits to shared services models however unless this assertion is tested up against the amalgamation alternative it is difficult to objectively assess the issue. Reforming the local government sector appears long overdue, if not for any other reason but to stop the continual questioning of whether the structure is right for the 21st century and the number of councils in Tasmania are too many. There is no doubt that the State Government is keen to progress local government reform, however it would appear that it does not have the courage to do so, which is no different to its most recent predecessor. The aborted local government amalgamations in the late 1990’s, during the Rundle Liberal Government appears to have made future reform agendas unpalatable on the basis that there may be potential electoral backlash. Until the State Government is prepared to lead the debate it is unlikely that much will be achieved. However the option before Council at present is to respond to the Minister’s request and to assess whether it wishes to formally approach its neighbours to discuss opportunities to at least consider options for reform. There may also be benefit in a more holistic approach being taken in relation to the issue and exploring the opportunities for local government reform in the broader Cradle Coast region and what the drivers will be for the future.
COMMUNITY ENGAGEMENT No specific community engagement has been undertaken to date in relation to the issue of either voluntary amalgamation or the introduction of a formal shared services model. Any study or consideration of the issue of voluntary amalgamation would be subject to extensive community consultation and engagement. As a precursor to the 2015/16 budget, Council has launched its “Budget Allocator” online engagement tool. Three poll questions were asked as part of this process including one specifically about the support or otherwise for Council to consider voluntary amalgamation or enhanced shared services with neighbouring councils. The results of this consultation will be provided to Council in due course.
FINANCIAL IMPLICATIONS The Minister has indicated that funding of up to $25,000 for two councils or $50,000 for three or more councils to undertake a study into the benefits of a voluntary amalgamation is available. It is expected that any work undertaken in this space would need to be based on current facts, future modelling and objective assessment of the benefits or otherwise of amalgamations and/or share services models. The Minister has indicated that he would be keen to see councils also contributing some of their own funding towards any studies/reviews undertaken.
RISK IMPLICATIONS Without the State Government actually leading the discussion around local government reform there will likely be minimal outcomes achieved. Whilst Devonport City Council is prepared to consider the issue of a voluntary amalgamation/local government reform with a number of its neighbours, it would appear ITEM 9.3
PAGE 39 Report to Council meeting on 23 March 2015
that there is minimal appetite for any of Central Coast, Latrobe or Kentish to be involved unless it purely focuses on the issue of shared services. All have indicated that they may be prepared to discuss shared services to a degree. The level of interest in shared services is likely to be specifically targeted to those services where the greater benefit accrues to the smaller council partner/s, unfortunately in Devonport’s case the likely benefits of an ad-hoc shared services model may be minimal. Devonport has in the past been seen as the aggressor in relation to possible local government reform in the region, primarily because it is the largest council. This has been unfortunate however it is likely to always be the case where one party (which in this case is the largest council) truly believes that there would be significant benefits accrued through an amalgamation but cannot convince its smaller neighbours to even genuinely consider the issue. The Mayor of Burnie City Council has recently written to the Council advising (copy attached): “I would like to encourage discussions as soon as possible with regard to our region leading and initiating our interest in reviewing the current data; service delivery and governance models that would best fit this region. This may mean looking broader than shared services and being prepared to explore how this region could look in 10, 20 and 30 years from now and the influence a different approach to local government may have on the growth of our region, our people, businesses and communities”. The recommendation provided, if accepted by Council, is complementary to the intent outlined in the Burnie City Council’s correspondence.
CONCLUSION The issue of amalgamation of councils in Tasmania has been an ongoing distraction for the industry for many years. The proposed voluntary amalgamation model by the Minister is unlikely to gain much traction in its current form at this time due to an unwillingness of councils to actively participate and/or accept any suggested reform options which would see the number of councils significantly reduced in the State. Council has a long held position that it supports local government reform and would be prepared to participate in modelling to determine what the best outcome would be within the region.
ATTACHMENTS 1.
Burnie City Council
RECOMMENDATION That Council in relation to the issue of voluntary amalgamations: (a) advise the Minister for Local Government that in relation to his desire to have councils consider the issue, Council: (i) is prepared to actively participate in the modelling of options for amalgamation/s or improved shared service models with its neighbouring councils including those in the Mersey region and the broader Cradle Coast region. ITEM 9.3
PAGE 40 Report to Council meeting on 23 March 2015
(ii) believes that any exercise around modelling relating to amalgamations is unlikely to be successful whilst it remains the State Government’s position that only voluntary amalgamations will be considered and therefore Council encourages the Minister to take the lead on the matter and consider referring the issue of local government reform more generally to the Local Government Board for advice. (b) formally advise its neighbouring councils of its interest in better understanding the issue of local government reform in the region and would be prepared to participate in undertaking studies of reform options including but not limited to: (i)
continuation of ad-hoc resource sharing,
(ii)
a more defined shared services model; or
(iii)
the prospect of voluntary amalgamation.
Author: Position:
Paul West General Manager
ITEM 9.3
PAGE 41 Burnie B City Co ouncil
ATTTACHMENT [1 1]
ITEM 9.3
PAGE 42 Burnie B City Co ouncil
ATTTACHMENT [1 1]
ITEM 9.3
PAGE 43 Report to Council meeting on 23 March 2015
9.4
DEVONPORT SURF LIFE SAVING CLUB - REQUEST FOR ASSISTANCE File: 26371 D362512
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3
Attract and promote equitable distribution and sharing of financial and other resources throughout the community
SUMMARY To consider a request for financial assistance from the Devonport Surf Life Saving Club (DSLSC) for improvements to the Surf Club building.
BACKGROUND The DSLSC lease the Surf Club premises from Council under a lease dated 1 December 2011 which expires on 30 November 2021. An approach was made to Council in September 2014 for in principle support of a proposal by the DSLSC to upgrade their facilities by undertaking minor modifications to the existing building. At that time, no funds were being sought from Council. The DSLSC has recently approached Council to now seek financial assistance in undertaking the modifications they propose to the existing building to provide an education/training/meeting room and additional storage space.
STATUTORY REQUIREMENTS Section 77(1) of the Local Government Act, 1993 relates to this report. Section 77(1) states: (1)
A Council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate.
DISCUSSION The DSLSC’s proposal is to create additional 65m² of floor space upstairs by placing a floor in the void area (see plan attached). This would maximise the space/capacity at the facility and provide an education/ training/meeting room and additional storage space. The DSLSC would then fit out the new floor area to make it into a room for the purposes identified above. As shown on the revised project budget attached, it is estimated the modifications will cost $57,395 with a request for $17,500 from Council plus waiving of Council’s building and planning fees. DSLSC will cover the remaining costs through sponsorship, grants and their own funds. The key objectives listed in the project brief include:
Increase the capacity of the Club to facilitate Regional and State surf lifesaving training and education programs; Increase opportunities for the community to undertake surf lifesaving and rescue training; Increase the number of qualified surf lifesaving volunteer numbers to reduce demand on existing members; Improve capacity to patrol beach areas and provide support to major events such as Devonport Triathlon; ITEM 9.4
PAGE 44 Report to Council meeting on 23 March 2015
Increase the capacity of the Club to purchase and adequately store existing and new equipment and supplies; Improved occupational health and safety outcomes; Improved capacity for the Club to generate income through venue hire for meetings and conferences.
COMMUNITY ENGAGEMENT There has been no community engagement undertaken as a result of this report.
FINANCIAL IMPLICATIONS Capital Budget As the works are expected to commence after 1 July, 2015, any allocation would need to be provided for in Council’s 2015/16 capital budget.
RISK IMPLICATIONS
Communication/Reputation If Council chooses not to support this proposal, it may cause negative community feedback.
CONCLUSION Council could determine to allocate the total amount requested of $17,500, a lower amount than that requested or determine that it is unable to assist with the project at this stage.
ATTACHMENTS 1.
Surf Club - request for assistance February 2015
2.
Letter from DSLSC re support material for funding request
RECOMMENDATION Option 1 That Council in relation to the request from the Devonport Surf Life Saving Club for approval and financial assistance towards upgrading the facility determine: (a)
approve the plan to modify the building to create a more useable space for Club activities;
(b)
allocate the sum of $.................... in the 2015/16 capital works budget to assist the Devonport Surf Life Saving Club with the cost of the works providing they proceed; and
(b)
waive building and planning fees associated with the works.
OR Option 2 That Council in relation to the request from the Devonport Surf Life Saving Club for approval and financial assistance towards upgrading the facility determine: (a)
approve the plan to modify the building to create a more useable space for Club activities; ITEM 9.4
PAGE 45 Report to Council meeting on 23 March 2015
(b)
advise the Club that it is unable to assist with its request for financial assistance towards the cost of the works;
(c)
agree to waive the building an planning fees associated with the works if they proceed.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 9.4
Paul West General Manager
PAGE 46 Surf S Club - req quest for assiistance Febru uary 2015
ATTTACHMENT [1 1]
ITEM 9.4
PAGE 47 Surf S Club - req quest for assiistance Febru uary 2015
ATTTACHMENT [1 1]
ITEM 9.4
PAGE 48 Surf S Club - req quest for assiistance Febru uary 2015
ATTTACHMENT [1 1]
ITEM 9.4
PAGE 49 Surf S Club - req quest for assiistance Febru uary 2015
ATTTACHMENT [1 1]
ITEM 9.4
PAGE 50 Surf S Club - req quest for assiistance Febru uary 2015
ATTTACHMENT [1 1]
ITEM 9.4
PAGE 51 Surf S Club - req quest for assiistance Febru uary 2015
ATTTACHMENT [1 1]
ITEM 9.4
PAGE 52 Surf S Club - req quest for assiistance Febru uary 2015
ATTTACHMENT [1 1]
ITEM 9.4
PAGE 53 Letter L from DS SLSC re support material for f funding re equest
ITEM 9.4
ATTTACHMENT [2 2]
PAGE 54 Letter L from DS SLSC re support material for f funding re equest
ITEM 9.4
ATTTACHMENT [2 2]
PAGE 55 Letter L from DS SLSC re support material for f funding re equest
ITEM 9.4
ATTTACHMENT [2 2]
PAGE 56 Letter L from DS SLSC re support material for f funding re equest
ITEM 9.4
ATTTACHMENT [2 2]
PAGE 57 Letter L from DS SLSC re support material for funding re equest
ITEM 9.4
ATTTACHMENT [2 2]
PAGE 58 Report to Council meeting on 23 March 2015
9.5
GOVERNANCE AND FINANCE COMMITTEE MEETING - 16 MARCH 2015 File: 29468 D362725
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY The purpose of this report is to receive the minutes of the open session of the Governance and Finance Committee meeting held on Monday, 16 March 2015.
ATTACHMENTS 1.
Minutes - Governance and Finance Committee - 16 March 2015 - Open
RECOMMENDATION That the minutes of the open session of the Governance and Finance Committee held on Monday, 16 March 2015 be received and the recommendations contained therein be adopted. Open Session GFC /15
TasWater - Review of Shareholders’ Letter of Expectations (D357866)
GFC /15
Free Parking Days (D348705)
GFC /15
Public Wi-Fi Trial (D359081)
GFC /15
Annual Plan Progress Report - January-February 2015 (D359504)
GFC /15
Harassment, Bullying and Anti-Discrimination Policy (D361317)
GFC /15
Unconfirmed Minutes of Meeting - Shared Audit Panel - 2 March 2015 (D361326)
GFC /15
Elected Members’ Expenditure Report - December 2014 to February 2015 (D361841)
GFC /15
Finance Report for February 2015 (D362743)
GFC /15
Governance and Finance Report (D344890)
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 9.5
Paul West General Manager
PAGE 59 Minutes M - Gov vernance an nd Finance Committee - 1 16 March 2015 - Open
ITEM 9.5
ATTTACHMENT [1 1]
PAGE 60 Minutes M - Gov vernance an nd Finance Committee - 1 16 March 2015 - Open
ITEM 9.5
ATTTACHMENT [1 1]
PAGE 61 Minutes M - Gov vernance an nd Finance Committee - 1 16 March 2015 - Open
ITEM 9.5
ATTTACHMENT [1 1]
PAGE 62 Minutes M - Gov vernance an nd Finance Committee - 1 16 March 2015 - Open
ITEM 9.5
ATTTACHMENT [1 1]
PAGE 63 Minutes M - Gov vernance an nd Finance Committee - 1 16 March 2015 - Open
ITEM 9.5
ATTTACHMENT [1 1]
PAGE 64 Report to Council meeting on 23 March 2015
10.0
CUSTOMERS AND COMMUNITY REPORTS
10.1
ANZAC CENTENARY REQUEST File: 28908 D361975
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.1.4
Develop and maintain partnerships and advocate for improved service provision, funding and infrastructure
SUMMARY To consider a request on behalf of the Devonport Return Service League (RSL) Sub Branch for additional assistance due to the centenary of ANZAC, “100 Years of ANZAC PRIDE”.
BACKGROUND The Devonport RSL Sub Branch received partial funding from the Government to assist with local celebrations. The activities require additional assistance from Council, which is greater than the annual allocation for ANZAC Day. The request includes the following activities:
44 ANZAC Day Banners supplied by the RSL to be installed by Council
installation of a Commemorative Wall to recognise 22 Servicemen from Devonport killed during the Gallipoli Campaign to be located in Victoria Parade, near the Cenotaph (this matter will be considered in a separate report, agenda item 10.2)
additional provision of sound equipment due to a larger crowd being expected on ANZAC Day
planting out of a flower bed located at the Cenotaph
assistance with delivery of a special dinner
The extensive program encompasses all wars, conflicts and peacekeeping operations in which Australians have been involved.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION The request to Council for additional assistance endeavours to ensure Devonport commemorates the ANZAC Centenary, marking 100 years since our nation’s involvement in the First World War. The ANZAC Centenary is a milestone of special significance to all Australians. During the ANZAC Centenary we will remember not only the original ANZACs who served at Gallipoli and the Western Front, but commemorate more than a century of service by Australian servicemen and women.
COMMUNITY ENGAGEMENT Meetings have been held with Devonport RSL Sub Branch members over a period of time to discuss activities. ITEM 10.1
PAGE 65 Report to Council meeting on 23 March 2015
FINANCIAL IMPLICATIONS Council currently allocates $1,500 and in-kind assistance to the value of $2,725 to support the delivery of ANZAC Day on an annual basis. The operational budget for the 2015 ANZAC Day event is $4,225 and it is anticipated that an increase of $4,430 is required to deliver the additional activities. Commemorative Wall – information associated with the commemorative wall has been included in a separate report in this agenda item 10.2.
RISK IMPLICATIONS
Financial There is provision in the 2014/15 budget for this event; however additional funds are required to fulfil the elements requested.
Communication/Reputation The Centenary ANZAC Day memorial is an event of historical significance for the Australian community. There is a significant reputational risk to Council if this request is not supported, and therefore community expectations are not met.
CONCLUSION The Centenary of ANZAC is a significant event commemorating 100 years of ANZAC PRIDE. The event represents part of Australia’s history, and should be recognised in an appropriate manner. The request for additional support from Council will ensure the event is adequately resourced to reflect the value Council places on the Centenary of ANZAC, 100 years of ANZAC PRIDE on behalf of the Community.
ATTACHMENTS Nil
RECOMMENDATION That Council note additional costs and resources are likely to be incurred which may result in a budget overrun of up to $4,500 to assist in commemorating the ANZAC Day centenary.
Author: Position:
Evonne Jones Executive Manager Services
Community
Endorsed By: Position:
ITEM 10.1
Paul West General Manager
PAGE 66 Report to Council meeting on 23 March 2015
10.2
WAR MEMORIALS File: 26069 D362666
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.3.1
Develop and implement initiatives to preserve and maintain heritage buildings, items and places of interest within the City of Devonport
SUMMARY To consider two separate requests for the installation of War Memorials, along Victoria Parade. Request one is from the Vietnam Veterans Association of Australia Mersey-Leven Sub-Branch (returned servicemen Vietnam War). Request two is from the Devonport RSL Sub-Branch (Gallipoli Campaign).
BACKGROUND Request 1 At its meeting held on 27 January 2015 (Min 16/15 refers) Council determined to support the request from the Vietnam Veterans Association of Australia Mersey-Leven Sub-Branch to construct a War Memorial Wall honouring returned Vietnam Veterans from the MerseyLeven region, who have passed away since the Vietnam War, subject to input from the Public Art Advisory Committee (now the Public Art Special Interest Group). Request 2 Council received a request on 27 February 2015, from the Devonport RSL Sub-Branch to construct a War Memorial Wall commemorating the twenty-two Devonport Servicemen who lost their life during the Gallipoli Campaign. This request was workshopped with Council and referred to the Public Art Special Interest Group for consideration against the Public Art Guidelines and Policy. The Public Art Special Interest Group convened on 10 March 2015 to consider the requests.
STATUTORY REQUIREMENTS There are no legislative requirements that relate to this report.
DISCUSSION The Public Art Special Interest Group, at its meeting held on 25 November 2014, commenced its review of the Public Art Policy and Guidelines. The policy had not been tested to date as Council had not received any applications until 2014, when a request to develop a commemorative memorial for the evacuation of Gallipoli, and the role of Charles Littler was received by the Devonport RSL. The group at the time requested authentication from the National War Memorial, which subsequently was not received and the memorial has not progressed. The previous and both of the current requests before Council have highlighted gaps in the Public Art Policy and Guidelines with opportunities for improvement included a need for:
a coordinated and integrated approach to the approval and construction of public memorials, current practice has created duplication and disjointed planning approach;
clear and agreed plan/process for de-accession/asset disposal; ITEM 10.2
PAGE 67 Report to Council meeting on 23 March 2015
agreed plan/process to consider and determine the preventative maintenance costs of future Public Art for the useful life of the asset;
early collaboration with the Public Art Special Interest Group at the initial project scoping of future Public Art projects (assistance with design, location and materials etc.); and
greater liaison, education and awareness of the Public Art Policy and Guidelines with stakeholders.
In addition to the general issues raised, the Public Art Special Interest Group noted the following concerns: Request 1
five Public war memorials are already in place honouring the fallen service personnel of the Vietnam War Campaign which are located in the vicinity;
the memorial is unprecedented, (to the Special Interest Group’s knowledge) a war memorial has never been created to recognise service personnel who did not pass during the conflict;
based on previous experience with masonry/block work the proposed memorial wall may have a reduced asset life due to the effects of a coastal environment. An alternate memorial/public art materials and design should be considered which is more suited to the environment.
In assessing the request, letters of support for the installation of the memorial were received by Tasmanian RSL Sub-Branch and the Tasmanian Vietnam Veterans Sub-Branch as requested by Council and since the meeting of the Public Art Special Interest Group support for the memorial has been received from the National President of the Vietnam Veterans Association Australia. The Public Art Special Interest Group’s recommendation to Council is that the Vietnam Veterans Association of Australia Mersey-Leven Sub-Branch, Returned Vietnam Veterans War Memorial Wall proposal be declined in response to the current review of the Public Art Guidelines. Upon adoption of the reviewed Public Art Guidelines, the Public Art Special Interest group welcomes the opportunity to discuss future applications. As a result of the discussion by the Public Art Special Interest Group, officers contacted the State President of the Vietnam Veterans Association who advised that a memorial wall was in situ inside the RSL Club Launceston, commissioned by the Vietnam Veterans and each year is updated with those who have subsequently passed in the previous twelve months. Request 2
this proposal is to memorialise Devonport Servicemen who lost their life during the Gallipoli Campaign. The proposal doesn’t consider campaigns on other fronts during the First World War, and additionally the Special Interest Group was not provided with evidence to ascertain if the twenty-two proposed names were the only Devonport Servicemen who lost their life during the World War Campaign; and
the wall is perceived as a direct duplication of the Cenotaph, which is located nearby.
The Public Art Special Interest Groups recommendation to Council is that the Devonport RSL Sub-Branch Gallipoli Campaign War Memorial Wall proposal be declined in response to the current review of the Public Art Guidelines. Upon adoption of the reviewed Public ITEM 10.2
PAGE 68 Report to Council meeting on 23 March 2015
Art Guidelines, the Public Art Special Interest Group welcomes the opportunity to discuss future applications.
COMMUNITY ENGAGEMENT There has been no broader community engagement as a result of this report, other than the convening of Public Art Special Interest Group on 10 March 2015 and 25 November 2014 to consider the applications against the Public Art Policy and Guidelines and provide feedback to Council. The Public Art Special Interest Group may need to consider future membership when assessing applications of this nature to ensure representation from appropriate backgrounds eg memorials may require representation from the Return Service League or an infant memorial at the cemetery may require representation from a local group that supports bereaved parents. Correspondence has been received for the local and State Vietnams Veterans Associations in support of request 1, being the Vietnam Veterans Memorial.
FINANCIAL IMPLICATIONS Both the Vietnam Veterans Association of Australia Mersey-Leven Sub-Branch and the Devonport RSL Sub-Branch propose to fund the projects therefore it will be at no initial cost to Council; however the constructed War Memorial Wall would revert to Council as an asset upon completion of construction. As such, the ongoing maintenance, asset renewal and depreciation costs while be borne by Council.
RISK IMPLICATIONS There is a risk:
that continued applications for memorials be received by Council, and Victoria Parade becomes cluttered by an ad-hoc approach of memorials, rather than a wellplanned, celebrated and protected area of Public Open Space.
That there may be an inclusion or exclusion of individuals whose history may not have been able to be verified.
Returned Vietnam Veterans War Memorial Wall if not approved may cause angst with returned Vietnam War Servicemen and families by perpetuating the belief their service to Country during the Vietnam War is not valued and the general community may not understand the differentiation of this proposed War Memorial Wall. There may also be other views by local Servicemen who do not support the proposed memorial. There has been no consultation with those individuals.
Devonport RSL Sub-Branch Gallipoli Campaign War Memorial Wall, if not approved, may cause angst with the families of fallen servicemen of the Gallipoli Campaign and within the general community who may perceive that Council is not valuing the service of our fallen servicemen, especially during the Centenary Year of the Gallipoli Landing, as the proposed War Memorial Wall is memorialising servicemen who lost their life in the Gallipoli Campaign. In addition the timing for the construction of the wall is aligned to ANZAC Day on 25 April 2015, the subsequent report identifies the additional activities planned to commemorate 100 Years of ANZAC PRIDE. A delay in approving this request may hinder the timely construction of the memorial. Government funding has been secured for additional activities and it is understood the wall was to be unveiled as part of the suite of activities.
ITEM 10.2
PAGE 69 Report to Council meeting on 23 March 2015
CONCLUSION In conclusion, the request to Council from the Vietnam Veterans Association of Australia Mersey-Leven Sub-Branch to construct a War Memorial Wall honouring returned Vietnam Veterans from the Mersey-Leven region, and the Devonport RSL Sub-Branch to construct a War Memorial Wall commemorating the twenty-two Devonport Servicemen who lost their life during the Gallipoli Campaign is not supported by the Public Art Special Interest Group. The Public Art Special Interest Group respect and acknowledge that memorials play a key role in commemorating and honouring people, places, history and ideas of significance that are central to Devonport's sense of identity and value. As such memorials provide a tangible and easily recognisable celebration of civic life and play a vital role in enriching the physical and social environment of the City. The Public Art Special Interest Group identify a gap in Council’s current policy and process as a result of assessing the current requests. The Committee is committed to developing a clear and robust process that actively responds to proposals for memorials, inclusive of ongoing maintenance and management of assets. The Public Art Special Interest Group is also committed to protecting Victoria Parade’s Public Open Space from becoming a Memorial Walk cluttered with walls of plaques. Many memorials are pieces of Public Art which attract locals and visitors afar due to their appeal. They are designed to complement the surrounding landscapes and involve local stakeholders in the process of design to ensure local relevance, aesthetics, appeal and asset management. The Group is keen to develop guidelines which ensure any future memorial are developed in conjunction with the Public Art Special Interest Group, ensuring a coordinated approach, approvals and community engagement is demonstrated, design, materials and asset management are discussed in collaboration to achieve a positive outcome for stakeholders, the broader community and Council.
ATTACHMENTS Nil
RECOMMENDATION Motion One – Vietnam Veterans That Council acknowledge the feedback from the Public Art Special Interest Group in relation to the proposed Returned Vietnam Veterans War Memorial Wall and determine that Council: OPTION 1 approve the request from the Vietnam Veterans Association Mersey-Leven Sub-Branch to construct the proposed Wall, noting on completion Council will be responsible for the ongoing maintenance and asset management requirements. OR OPTION 2 advise the Vietnam Veterans Association Mersey-Leven Sub-Branch that it is does not approve the request to construct the proposed Wall and invite future collaboration with the Public Art Special Interest Group to develop a suitable memorial option.
ITEM 10.2
PAGE 70 Report to Council meeting on 23 March 2015
Motion Two – Devonport RSL Sub-Branch That Council acknowledge the feedback from the Public Art Special Interest Group in relation to the proposed Gallipoli Campaign War Memorial Wall and determine that Council: OPTION 1 approves the request from the Devonport RSL Sub-Branch to construct the proposed Wall, noting that on completion Council will be responsible for the ongoing maintenance and asset management requirements. OR OPTION 2 advise the Devonport RSL Sub-Branch that it is does not approve the request to construct the proposed Wall, and invite future collaboration with the Public Art Special Interest Group to develop a suitable memorial option.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 10.2
Evonne Jones Executive Manager Services
Community
PAGE 71 Report to Council meeting on 23 March 2015
11.0
TECHNICAL AND FINANCE REPORTS
11.1
LIVING CITY UPDATE - MARCH 2015 File: 27122 D362923
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.4.1
Develop and implement a CBD Master Plan aligned to the key LIVING CITY principles based on community engagement outcomes
SUMMARY Council has embarked on an ambitious strategy, LIVING CITY which has the potential to transform Devonport and North West Tasmania with significant economic development outcomes highlighting the regions tourism, arts, food and services. This report provides an update on the current status of LIVING CITY as of March 2015.
BACKGROUND The concept of revitalising Devonport’s CBD to consolidate services and bring life into the City has been a 30-year community aspiration. Council’s Strategic Plan clearly identifies a strong desire to revitalise Devonport into a thriving regional City. Council’s most recent attempt to transform Devonport has been branded “LIVING CITY changing the heart, reviving the region” and since 2010 has evolved through various phases of planning and extensive community consultation. Council adopted the LIVING CITY Master Plan in September 2014. With a focus on food, arts, tourism, and services the Plan is underpinned by key principles which involve creating the following distinct precincts within the CBD: 1.
Retail Precinct linking the existing shopping centres and preventing further fragmentation;
2.
Business and Professional Services Precinct giving purpose to the Southern CBD; and
3.
Cultural Waterfront Precinct opening the City up to the river and creating a new City heart.
With the planning phases complete the focus has now moved to implementing the plan. Implementation will be multi-faceted, with sub-projects progressively rolling out over the next decade and beyond. Council has entered into a four year agreement with Projects and Infrastructure Holdings (P+i) to act as Development Managers and assist with the implementation. Quarterly reports are provided to Council to keep Aldermen and the community updated on current progress.
STATUTORY REQUIREMENTS The predominant legislation to which Council must comply in undertaking LIVING CITY is the Local Government Act 1993.
ITEM 11.1
PAGE 72 Report to Council meeting on 23 March 2015
DISCUSSION With the adoption of the LIVING CITY Master Plan the focus of LIVING CITY is now firmly on the execution and implementation of the Plan. Key activities in recent months include: Memo of Understanding (MOU) - Negotiations are underway to establish an MOU between Council and the State Government in regard to the commitment to transfer the LINC and Magistrates Court sites to Council. A draft MOU outlining the terms of the agreement has been prepared and is currently being considered by Government representatives. Multipurpose Building – Several project team meetings have been held with likely tenants for the multipurpose building. The parties have agreed to progress the design process over coming months to allow submission of a Development Application during 2015. A separate report is included in the confidential section of this Council agenda, recommending the appointment of an architect to work with stakeholders to design the building. Conference Centre Operator – As part of the LIVING CITY planning process the need for a large conference and function venue incorporated into the multipurpose building was identified. The venue would complement the existing Devonport Entertainment and Convention Centre (DECC) and provide a key attractor to support other aspects of the LIVING CITY Master Plan. The planning phases have generated some interest in the management and operation of such a facility and it is now recommended that Council formally advertise for Expressions of Interest (EOI) from interested parties. Proponents expressing interest in operating the new facility will also be encouraged to submit proposals as to how the two facilities might operate in collaboration. Particular weighting may be given to proposals that demonstrate an approach or capacity which:
Continues and expands the current level of events at the DECC;
Provides functional integration and offers an integrated convention/conference facility which allows larger scale events to come to Devonport; and
Reduces Council financial risk, exposure and recurrent costs.
It is proposed that a two stage process be undertaken in accordance with the requirements of a multi-stage tender as defined in the Local Government Regulations. This will allow a successful proponent or proponents to be selected from the initial EOI process with whom the project team can liaise and define the requirements of each party before proceeding to a final tender process to determine a firm financial proposal for Council’s consideration. Given the design process for the multipurpose building has begun it is now imperative that Council proceed to clarify the involvement of any potential external operators and allow any specific building requirements to be appropriately considered in the design phase. Australian Government Support – A detailed application has been made to round one of the Australian Government’s National Stronger Regions Fund (NSRF). The application seeks to attract funding for Stage One of LIVING CITY which includes the new multipurpose building, food pavilion and the multi-storey car Park. Applications closed on 28 November 2014 and announcements on successful submissions should be known in May 2015. Food Pavilion – P+i have commenced developing a draft business plan for the food pavilion. This will inform further discussions in coming months with Council, potential operators, and other key stakeholders.
ITEM 11.1
PAGE 73 Report to Council meeting on 23 March 2015
Regional Benefits Study – At its February meeting, Council formally adopted the LIVING CITY Regional Benefits & Opportunities Report, an independent study prepared by consultants Hill PDA into the economic, production, construction, retail & tourism benefits likely to flow from LIVING CITY. The report confirmed that LIVING CITY will be a critical step in the economic development and transformation of not only Devonport, but the broader North West Region of Tasmania. The report calculated that LIVING CITY will create an estimated 830 direct full-time and significant indirect operational jobs once completed; 801 direct and 2,148 indirect jobs during construction. The report which was primarily funded by the State Government also outlines how the project will make the North West a more attractive place to live for residents, through the enhancement or introduction of new cultural, retail and business services. LIVING CITY Reference Group – At the February 2015 Council meeting, Council resolved to establish the LIVING CITY Reference Group. Expressions of Interest have been advertised, with a closing date of 23 March 2015 seeking community representatives to join the Group. Letters have been sent to the Hon Jeremy Rockliff MHA, Brett Whitely Federal Member for Braddon and Sylvia Sayers President of Devonport Chamber of Commerce and Industry inviting participation in the group. It is anticipated that the first meeting will be held in April/May 2015. Southern CBD Precinct – Council have been actively marketing its consolidated sites in King Street for new business opportunities. Confidential discussions are currently in progress with a potential commercial tenant with a decision likely to be known by mid2015. Co-Ordinator General – A briefing on LIVING CITY was provided to the State Government’s newly appointed Co-ordinator General, Mr John Perry. The Office of the Co-ordinator General is intended to assist with streamlining interaction with Government, particularly where multiple Departments are involved as with LIVING CITY. Future Progress – Progressing arrangements with the State Government remains the highest priority and is occurring on two fronts, being the finalisation of the MOU and undertaking the design and approvals processes for the new building. Finalisation of the transfer arrangements is critical to progress the implementation of LIVING CITY. Determining the logistics of the proposed shared service model within the Multipurpose Building to achieve improved integrated customer service is also a focus. Attracting suitable business and professional uses into the Southern CBD remain a priority for Council and considerable resources are currently being allocated to this task. A number of reports will be provided to Council in coming months to progress Stage One of LIVING CITY. The timing of these reports will be dependent on progress with the MOU and the outcome of the NSRF application. However during the next six months it is anticipated that the following will be presented to Council for approval:
Multipurpose Building concept design sign off Food Pavilion business case Stage One financing plan Development Approval design sign off Construction contractor selection process
COMMUNITY ENGAGEMENT Council have undertaken extensive consultation during the planning phases of LIVING CITY. A dedicated website has been created and is being updated regularly to ensure all relevant news and information is made available to the public. ITEM 11.1
PAGE 74 uncil meeting on o 23 March 2015 Report to Cou
FINANCIAL IMPLICATIO ONS Operation nal Expend diture Council’s 2014/15 Operationa O al Budget has an allowance a for incom me and ex xpenditure e associated with LIV VING CITY Y. This in cludes the e rent, an nd outgoiings of co ommerciall propertiess purchase ed by Cou uncil to fac cilitate the e implemen ntation of LIVING CITY. It also o includes sstaff resourrces, consu ultants, ad vertising and genera al materialss along with finance e related ite ems such as a deprecia ation, interrest charge es, internall charges a and land ta ax. The follow wing graph hs indicate e current year to date actua al income and expe enditure in n compariso on to the budget b allo ocation.
Dev vonport City C Coun ncil - Livin ng City Fiinancial Report R YTD to t February 201 15
YTD Varianc ce $ %
YTD B Budget
Actual
Full Bud dget 2015
INCOM ME
Fees & Charges Grantss Contri butions ment Revenue Investm Other Income
TOTALL INCOME
649,712
636,741
(12,971)
-2.0%
914,533
649,712
636,741
(12,971)
-2.0%
914,533
EXPEN NSES
Emplo oyee Benefits
30,529
31,286
(757)
-2.3%
46,392
190,450
276,678
(86,228)
-45.3%
304,720
Depre eciation
68,117
68,312
(195)
-0.3%
102,176
Financ ce Costs
311,988
311,672
316
0.1%
536,330
Leviess & Taxes Other Expenses
151,083
102,790
48,293
32.0%
151,083
7,464
5,940
1,524
20.4%
11,346
759,631
796,678
(37,047)
-4.9%
1, 152,047
(159,937) (50,018)
45.5%
(23 37,514)
Mater ials & Services
Interna al Charges
TOTALL EXPENSES NET OPERATING O SURP PLUS / (DEFICIT)
(109,919)
ITEM 11.1
PAGE 75 Report to Council meeting on 23 March 2015
As of 28 February income and expenditure were generally tracking in line with budget with the exception of material and services, which currently exceeds year to date budget by $86,228. This is a result of a number of factors: 1.
The Department of State Growth’s $40,000 contribution to the regional benefit study was received as income in the prior financial year yet Council incurred the cost when the consultant was paid in October 2014.
2.
Additional costs were incurred in the lead up to the Master Plan launch to outsource media and communication services, whilst the internal position responsible for this task was vacant.
3.
The majority of costs associated with the Master Plan were incurred in the first quarter of the year, with the budget allocation being evenly split across the twelve month period. Additional one-off costs were incurred in October and February associated with the completion of the Federal funding grant application. This variance is timing related and expected to align as the year progresses.
Capital Expenditure Council has allocated $4,112,090 in the 2014/15 financial year for capital expenditure associated with LIVING CITY. This allocation is to progress the design and approval process on the Multipurpose Building, Magistrates Court and Retail Development, along with funding for any necessary additional property purchases. As of 28 February $202,166 of capital expenditure has occurred for the 2014/15 financial year, primarily with P+i to progress the Multipurpose Building and retail development. It is not expected that the full capital budget will be spent this financial year, with at least $2,000,000 likely to be carried forward. Actual capital expenditure (primarily for the acquisition of strategic properties) on LIVING CITY related items over the last three financial years is summarised below: Year
Actual Expenditure
2012/13
$7,683,282
2013/14
$4,614,323
2014/15 (YTD)
$202,166
RISK IMPLICATIONS
Political/Governance Government support for LIVING CITY is essential and Council must continue to promote the strategy as an attractive proposition to both the State and Federal Governments. Maintaining community support and highlighting the regional benefits of LIVING CITY are critical in this process.
Communication/Reputation Council have invested significantly in LIVING CITY and the community expectation that the strategy will be delivered is very high. Council risk enormous reputational damage if the Master Plan is not implemented.
Financial The financial risks with LIVING CITY are significant and a robust financial model has been developed to inform decisions for the best long term financial outcomes. The model will link with Council’s annual and long term financial and asset management plans. ITEM 11.1
PAGE 76 Report to Council meeting on 23 March 2015
CONCLUSION The LIVING CITY Master Plan provides Devonport with an ambitious but realistic blueprint to create a transformed City that will revive the region. With the Plan now formally adopted by Council the focus has moved from planning to implementation. Progress over the last three months has included meetings with potential tenants of the Multi-purpose Building, meetings about the MOU between Council and the State, and the release of the Regional Benefits Report. The current highest priority is resolving arrangements with the State Government relating to the LINC and Magistrates Court. It is also planned that an Expression of Interest process commence to identify potential conference centre operators.
ATTACHMENTS Nil
RECOMMENDATION That: 1.
the report on the progress of LIVING CITY be received and noted; and
2.
Council invite Expressions of Interests in the operation and management of a new convention facility, including potential integrations with the existing Devonport Entertainment and Convention Centre.
Author: Position:
Matthew Atkins Deputy General Manager
Endorsed By: Position:
ITEM 11.1
Paul West General Manager
PAGE 77 Report to Council meeting on 23 March 2015
11.2
TENDER - ARCHITECTURAL DESIGN - STAGE 1 LIVING CITY File: 27452 D362285
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.4.1
Develop and implement a CBD Master Plan aligned to the key LIVING CITY principles based on community engagement outcomes
SUMMARY This report recommends Council award the tender for Architectural Services for Stage One of LIVING CITY to Lyons Architects.
BACKGROUND LIVING CITY will occur in three stages. Stage One is the catalyst for the whole project and enables the remainder to occur by releasing land to be used in later stages. Stage One involves the creation of a new Multi-Purpose Building which will incorporate an 800-1000 seat convention centre, Council offices, LINC, Service Tasmania and general community space. Stage One also includes the first two levels of the multi storey carpark and the Food Pavilion. The Food Pavilion consists of anchor food and beverage tenants, plus indoor/outdoor space for a food market and other food orientated activities. Projects and Infrastructure Pty Ltd (P+i) have been engaged by Council as Development Managers and have overseen the consultant selection process. The tender for Architectural Services is being carried out as a two stage process in accordance with Council’s Code of Tenders and Contracts. Expressions of interest for Architectural Services for Stage One of LIVING CITY were advertised in December 2014 with nineteen submissions being received. At its meeting on 27 January 2015, Council determined to shortlist three firms to proceed to the second round of the tender process. The three organisations were:
Artas/DWP Suters
Cox Architects
Lyons Architects
STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders over the prescribed amount of $100,000.
DISCUSSION The Multi-Purpose Building and Food Pavilion are significant buildings for LIVING CITY and will be a central hub for community activity. They will function as a key node between the future waterfront site and redeveloped retail precinct. Both the Multi-Purpose Building and Food Pavilion should be designed as permanent enhancements to the urban landscape. These buildings will be of civic importance and it is therefore important that they are proficiently designed to meet both the aesthetic and functional needs of the City. A tender brief was provided to each of the shortlisted firms with submissions to be provided by 27 February 2015 for assessment. A presentation was provided by each organisation to ITEM 11.2
PAGE 78 Report to Council meeting on 23 March 2015
P+i and Council representatives. A summary of the presentations will be provided by P+i prior to Council’s consideration of this report. P+i have assessed the proposals and recommend that Lyons Architects be awarded the tender. A full copy of the assessment report has been provided to Aldermen as a confidential attachment. Lyons are an architectural and urban design practice based in Melbourne. With over 80 creative staff, Lyons is one of Australia's largest design practices and has the expertise and proven capability to deliver complex large projects. Their submission includes working in partnership with Launceston based Birelli Architects and Maddison Architects. Birelli Architects headed up by Jack Birelli will bring local industry design knowledge to the team and will work closely with the Lyons Project Director. Maddison’s specialise in retail design and will provide specialised advice in regard to the Food Pavilion. A copy of the Lyons Architects submission has been provided to Aldermen as a confidential attachment.
COMMUNITY ENGAGEMENT An advertisement seeking Expressions of Interest for Architectural Services and Engineering Design was placed in The Advocate on 29 November 2014 and 2 December 2014.
FINANCIAL IMPLICATIONS Council has allocated $4,112,090 in the 2014/15 financial year for capital expenditure associated with LIVING CITY. This allocation is to progress the design and approval process on the Multipurpose Building, Magistrates Court and Retail Development, along with funding any necessary additional property purchases. The fee proposal of Lyons Architects is as follows: Phase 1 - Concept design $102,163 Phase 2 - Development application $204,325 Phase 3 - Design development for tender $715,138 Phase 4 – Construction documentation 2.04% of GMP (estimated at $714,000) The fee is based on Lyons acting in the role of Principal Consultant with Maddison Architects and Birrelli Architects as sub consultants to Lyons. The fee does not include designing the fit out of tenancies and is for architectural services only with further engineering and other design consultants to be engaged at the appropriate time. The architectural contract will be managed in phases, requiring the satisfactory completion of the previous phase before commitment is provided to the next phase. Managing the contract in phases also provides Council with the ability to stop the work, should finance not be achieved or another unexpected delay occurs, resulting in the architect being paid only for the work done to date. The first two phases are likely to be completed within the next six months. Later phases will need to be incorporated in future capital budgets, if funded by Council or alternatively could be novated to a third party depending on the final financing arrangements.
ITEM 11.2
PAGE 79 Report to Council meeting on 23 March 2015
RISK IMPLICATIONS
Political/Governance A delay in the signing of the Memorandum of Understanding with the State Government will not delay the awarding of this contract, however until this is resolved Council are proceeding without certainty regarding funding arrangements.
Financial The financial risks with LIVING CITY are significant and a robust financial model has been developed to inform decisions for the best long term financial outcomes. Typically, the architectural costs for the design and architectural management of a construction project are around 4% of the total cost of a building and the proposal is consistent with this.
Communication/Reputation Council have invested significantly in LIVING CITY and the community expectation that the strategy will be delivered is very high. Council risk enormous reputational damage if the Master Plan is not implemented.
CONCLUSION The tender for Architectural Services has been carried out as a two stage process in accordance with Council’s Code of Tenders and Contracts. The process is now complete and it is recommended that Lyons Architects be awarded the tender to provide architectural services for the initial design phases of Stage One of LIVING CITY.
ATTACHMENTS 1.
150316 Evaluation of Architectural Submissions P&I Round 2 - March 2015
Confidential
2.
Lyons LIVING CITY Tender
Confidential
RECOMMENDATION That the report in relation to the provision of architectural services for Stage One of LIVING CITY be received and noted and Council: a)
award the contract to Lyons Architects for design phases one and two for a lump sum total of $306,488 (ex. gst) and
b)
note that a further report will be provided to Council prior to proceeding with the later phases of the design process.
Author: Position:
Rebecca McKenna Economic Development Officer
Project
Endorsed By: Position:
ITEM 11.2
Matthew Atkins Deputy General Manager
PAGE 80 Report to Council meeting on 23 March 2015
12.0
CLOSED SESSION
RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items 12.1 to 12.7 which are confidential matters be dealt with in Closed Session;
Item No 12.1 12.2
12.3 12.4
12.5 12.6 12.7
Local Government (Meeting Procedures) Regulations 2005 Reference Applications for Leave of Absence 15(2)(i) Unconfirmed minutes Dulverton 15(2)(f) Regional Waste Management Authority Board meeting, Dulverton Regional Waste Management Audit and Risk Committee meeting and Dulverton Regional Waste Representatives Committee meeting Purchase of property 15(2)(e) Closed Session - Governance and 15(2)(f) Finance Committee Meeting - 16 March 2015 State Treasury Survey 15(2)(c) Purchase of Pontoon 15(2)(e) General Manager’s Performance 15(2)(a) Review 2015 Matter
CLOSURE There being no further business the Mayor declared the meeting closed at
pm.
AS THIS CONCLUDES THE OPEN SESSION SECTION THE RECORDING OF THE MEETING WILL NOW CEASE AT ______ PM.
ITEM 12.0