Agenda 26 october 2015 by Devonport City Council

NOTIICE OF MEE ETING hereby giv ven that an n Ordinary y Councill meeting of the Devvonport City Councill Notice is h will be held in the e Council Chamberrs, 44-48 Best B Streett, Devonp ort, on Monday M 26 6 October 2 2015, comm mencing at a 6:30pm. he public a at 6:30pm. The meetiing will be open to th QUA ALIFIED PERS SONS In accord dance with h Section 65 of the Local Go overnmentt Act 19933, I confirm m that the e reports in this agen nda conta ain advice e, informattion and recommen ndations given by a person w who has the t qualifications o or experie ence nece essary to give such advice,, informatio on or recom mmendatio on.

Paul Westt GENERAL MANAGER R er 2015 21 Octobe

AGENDA FOR AN ORDINARY MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 26 OCTOBER 2015 AT THE COUNCIL CHAMBERS AT 6:30PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0 3.1

PROCEDURAL............................................................................................. 2 CONFIRMATION OF MINUTES .................................................................................. 2

3.1.1

Council meeting - 28 September 2015 ........................................................................................ 2

3.2

PUBLIC QUESTION TIME ...................................................................................................................... 3

3.2.1

Responses to questions raised at prior meetings ....................................................................... 4

3.2.2

Questions on notice from the public ........................................................................................... 5

3.2.3

Question without notice from the public .................................................................................... 5

3.3

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 6

4.0

PLANNING AUTHORITY MATTERS .................................................................. 7

4.1

PA2015.0116 2 lot subdivision - one additional lot for storage and development of purpose built storage building for Agricultural Use - 246 Brooke Street East Devonport (D391254) ...................................................................................................................... 8

5.0

REPORTS ................................................................................................ 31

5.1

Live and Learn Strategy (D387571) ............................................................................................ 31

5.2

National Trust Australia (Tasmania) Partnership Agreement and Strategic Plan for Home Hill (D372746) ...................................................................................................................... 59

5.3

Tender Report Contract 1299 - William Street Pavement Reconstruction - Steele to Tasman Street (D390142) .............................................................................................................. 87

5.4

Mersey Bluff Sound Shell Community Comments (D390649) ................................................. 90

5.5

Unconfirmed Minutes - Cradle Coast Authority Representatives Meeting - 22 September 2015 (D390688).......................................................................................................... 96

5.6

Rooke Street Mall Play Equipment (D390775) ........................................................................ 107

5.7

Local Government Association of Tasmania - General Meeting - 29 October 2015 (D390803) ...................................................................................................................................... 113

5.8

Seawalk Project - Mersey Bluff (D391260) ............................................................................... 148

6.0

INFORMATION ....................................................................................... 159

6.1

General Manager's Report - October 2015 (D372080) ......................................................... 159

6.2

Mayor's Monthly Report (D389208)........................................................................................... 172

6.3

Workshop and Briefing Sessions held since the last Council meeting (D389953)............. 174

7.0

SECTION 23 COMMITTEES ....................................................................... 175

7.1

Infrastructure Works and Development Committee Meeting - 12 October 2015 (D390461) ...................................................................................................................................... 175

7.2

Community Services Committee Meeting - 19 October 2015 (D391189) ......................... 180

8.0

CLOSED SESSION - CONFIDENTIAL MATTERS .............................................. 188 Out Of Closed Session ................................................................................ 189

9.0

CLOSURE .............................................................................................. 189

PAGE 1 Council meeting Agenda 26 October 2015

Agenda of an ordinary meeting of the Devonport City Council to be held at the Council Chambers, Fenton Way, Devonport on Monday, 26 October 2015 commencing at 6:30pm. PRESENT Present Chair

Apology

Ald S L Martin (Mayor) Ald A L Rockliff (Deputy Mayor) Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald J F Matthews Ald L M Perry

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Councilâ&#x20AC;&#x2122;s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Councilâ&#x20AC;&#x2122;s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

2.0

DECLARATIONS OF INTEREST

PAGE 2 Council meeting Agenda 26 October 2015

3.0

PROCEDURAL

3.1

CONFIRMATION OF MINUTES

3.1.1 COUNCIL MEETING - 28 SEPTEMBER 2015 RECOMMENDATION That the minutes of the Council meeting held on 28 September 2015 as circulated be confirmed.

PAGE 3 Council meeting Agenda 26 October 2015

3.2

PUBLIC QUESTION TIME

Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.

Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.

A maximum period of time of 30 minutes in total will be allowed for public participation.

A maximum period of time of 3 minutes will be allowed for each individual.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.

A question by any member of the public and an answer to that question are not to be debated.

The Chairperson may a.

Address questions on notice submitted by members of the public;

Refuse to accept a question.

10.

If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.

11.

Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.

12.

Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.

PAGE 4 Council meeting Agenda 26 October 2015

3.2.1

Responses to questions raised at prior meetings Meeting held 21 September 2015 Reproduced below is the response dated 28 September 2015 to Mr Douglas Janney’s question: “I write in response to your questions, raised at the Governance and Finance meeting held on 21 September 2015: Annual Plan Progress - The graph states that 53.3% is “on track”. This is only just a pass mark. “Highlights” words say nothing about this! What have the allotted personnel been doing? Are they skilled to undertake what has to be done in the allotted time? How is catch up going to occur? A number of the 2015/16 actions have not yet commenced due to the staging of tasks and projects. Given the delays are more related to timing matters, Council management at this point do not believe there is any reason for concern in regard to the Annual Plan actions. Progress will continue to be closely monitored as the year progresses. Projects are assigned to staff with the necessary skills and qualifications to undertake them. Council is confident that the actions contained in the Annual Plan will be finalised in time. I trust this response answers your question satisfactorily.” Meeting held 28 September 2015 Reproduced below is the response dated 7 October 2015 to Mr Trevor Smith’s question: “I advise the following in response to questions you raised at Council’s meeting on Monday 28 September 2015: “With the completion of new roadworks at the intersections of Don Road, Hillcrest Road and Watkinson Street, why is the roadway marked out to be repaired so soon??? Who is going to pay for these repairs??? Will it be left to the Ratepayers of Devonport???” I can confirm the new works are not maintenance related to the previous project. The marked out area is a dig out and sub-pavement reconstruction being undertaken by a separate contractor as part of works in Hillcrest Road. The works at the intersection last year primarily only involved a replacement of the road seal. Whilst the crossover of the two projects may appear to cause confusion, this is the most cost effective manner to undertake the necessary work. “At present the Devonport City Council provides free parking in the Council owned car parks after 5:30pm weekdays, all day on Saturdays and Sundays. Will there be free parking during these times in the multi storey carpark as well as the smaller car park in stage one, two and three of the LIVING CITY PROJECT??? Will there be parking fees involved for people attending Concerts and the Devonport Eisteddfod after 5:30pm.” Council is yet to determine the pricing structure that will apply to any new carparks constructed as part of LIVING CITY.

PAGE 5 Council meeting Agenda 26 October 2015

“As you know, the Devonport City Council has a duty of care to the residents and visitors to this city!!! Why is it that you are failing to keep the road line markings up to an acceptable standard, in the Devonport Municipality??” Council’s role in line marking is limited to replacing existing markings when new road construction occurs. The monitoring and maintenance of line markings throughout Tasmania is the responsibility of the State Government’s Department of State Growth.”

RECOMMENDATION The responses to questions from previous Council meetings be noted. 3.2.2

Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.

3.2.3

Question without notice from the public

PAGE 6 Council meeting Agenda 26 October 2015

3.3

QUESTIONS ON NOTICE FROM ALDERMEN

At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 7 Report to Council meeting on 26 October 2015

4.0

PLANNING AUTHORITY MATTERS

The Mayor will now announce that Council intends to act as a Planning Authority under the Land Use Planning and Approvals Act 1993 for the consideration of Agenda Item 4.1. Council is required by Regulation 8(3) of the Local Government (Meeting Procedures) Regulations 2005 to deal with items as a Planning Authority under the LUPA 1993 in a sequential manner. The following item is to be dealt with at the meeting of Council in its capacity as a Planning Authority. 4.1

PA2015.0116 2 lot subdivision - one additional lot for storage and development of purpose built storage building for Agricultural Use - 246 Brooke Street East Devonport (D391254)

ITEM 4.0

PAGE 8 Report to Council meeting on 26 October 2015

4.1

PA2015.0116 2 LOT SUBDIVISION - ONE ADDITIONAL LOT FOR STORAGE AND DEVELOPMENT OF PURPOSE BUILT STORAGE BUILDING FOR AGRICULTURAL USE - 246 BROOKE STREET EAST DEVONPORT File: 31552 D391254

RELEVANCE TO COUNCILâ&#x20AC;&#x2122;S PLANS & POLICIES Councilâ&#x20AC;&#x2122;s Strategic Plan 2009-2030: Strategy 2.1.1

Ensure the City's Planning Scheme supports local community character and appropriate land use.

Strategy 2.1.2

Provide high quality, consistent and responsive development assessment and compliance processes

PURPOSE The purpose of this report is to enable Council acting as a Planning Authority to make a decision regarding planning application PA2015.0116.

BACKGROUND Planning Instrument: Applicant: Owner: Proposal: Existing Use: Zoning: Decision Due:

Devonport Interim Planning Scheme 2013 Tasmanian Consulting Service Mr W D Bovill 2 lot subdivision - one additional lot for storage and development of purpose built storage building for Agricultural use Resource Development Rural Resource and Environmental Management 10/11/2015

SITE DESCRIPTION The subject land is identified by Certificate of Title 131587/1 with the property address of 246 Brooke Street, East Devonport. The site comprises a land area of 97.65ha and is intersected by Brooke Street which runs through the site in an east/west direction. The site is predominantly zoned Rural Resource under the Devonport Interim Planning Scheme 2013 (DIPS), with a section of land designated to the Environmental Management zone extending along the northern end of the site. The existing use of the site is generally characterised by resource development use (agricultural use), with an existing single dwelling and associated outbuildings (farm sheds) located to the south of Brooke Street. As indicated by Figure 1 below, two separate land titles are further identified within the site to the north of Brooke Street, these being CT31881/3 which is utilised as a depot, packing and dispatch facility for Costa Berry Exchange (under a Rural Resource zoning), and CT131586/1 comprising the TasWater wastewater treatment facility which is designated a Utilities zoning under the DIPS.

ITEM 4.1

PAGE 9 uncil meeting on o 26 Octoberr 2015 Report to Cou

Figure 1: Location of land 24 46 Brooke Stre reet, East Dev vonport (Source: www.the elist.tas.gov.a au).

APPLICATIO ON DETAILS The propo osed use and develo opment co mprises an n integrate ed proposa al including g: -

the subdivision n of an ad dditional 6 6ha allotm ment adjoin ning the e eastern bo oundary off CT31 1881/3; the constructio on of a new n purpo ose built warehouse w facility on n this new w lot. The e ware ehouse facility will accommo odate the receiving g, storage and distrribution off packaging materials m fo or agriculttural prod ducts, with h the adjjoining Co osta Berry y Exch hange facility represe enting the e principal customer for such p packaging materials.. and the future exte ension of the t wareh house facillity and the installatiion of machinery to o enab ble the ma anufacture e of packin ng material on site.

Regarding g the proposed sub bdivision, iit is noted d from a Council p perspective e that the e proposed developm ment of the warehou use and processing p facility wo ould not be e required d to be on a separatte title. Ho owever the e applican nt has adv vised that the develloper, EMSS Packaging, currently has a conditiona c l contract for the purchase o of the 6ha allotmentt from the current la andowner with con nditions to o this purc chase con ntract including the e issuance of a plan nning perm mit to sub bdivide th he land, and a for th he approv val of the e packaging facility. This establishes an ap ppropriate e justificatio on for the ssubdivision. Supporting informattion prepa ared by Ta asmanian Consulting C Service w was also prrovided ass part of the e applicattion detailin ng assessm ment again nst the app plicable usse and dev velopmentt standardss of the DIP PS. A copy off the propo osal plans are a attach hed as Atta achment 1.

PLANNING ISSUES As detaile ed in Figu ure 2 belo ow, the ssite is zoned Rural Resource and Environmentall Managem ment unde er the Devo onport Inte rim Plannin ng Scheme e 2013 (DIP PS). As detailed above e, the pro oposed usse and developme d ent comp prises an integrated i d subdivision and con nstruction application a n. In accorrdance witth the requ uirements of o the DIPSS ITEM 4.1

PAGE 10 Report to Council meeting on 26 October 2015

all use and development must be categorised into a prescribed use class. designation of appropriate use classification is further discussed below.

The

The proposed subdivision will enable the development of a warehouse to accommodate the receiving, storage and distribution of packaging materials for agricultural products. Accordingly, the most appropriate use classification for these developments under the DIPS is deemed to be storage. The Use Table for the Rural Resource Zone prescribes storage a permitted use status, with the qualification that it is for: (a) (b) (c)

a depot for the storage of plant, machinery, equipment, materials, and other goods if required for primary industry use on land in the zone; or a warehouse primarily or exclusively used for storage and handling of the products of primary industry use produced or required on land in the zone pending distribution for sale or use on another site; and not be a liquid fuel depot or a solid fuel depot.

The proposed development appropriately complies with the above qualifications. Notwithstanding this â&#x20AC;&#x2DC;permittedâ&#x20AC;&#x2122; use status, the effect of clause 9.5 of the DIPS, and the absence of an Acceptable Solution under provision 26.4.4 establishes, that all subdivision (excluding a boundary adjustment as provided under 9.3 of the DIPS) requires a discretionary permit application. The appropriate use classification for the future extension of the warehouse facility and the installation of machinery to enable the manufacture of packaging materials on site is considered to be manufacturing and processing. The Use Table for the Rural Resource Zone prescribes manufacturing and processing as a discretionary use status without further qualification. It is further noted that the proposed subdivision of the new 6ha a lot extends into the Environmental Management zone located to the northern end of the site. The Environmental Management Zone of the DIPS prescribes a relatively limited scope for use and development with the primary purpose of this Zone to provide for conservation and management of land which is of identified environmental value. In accordance with the above commentary the purpose of the proposed subdivision is to accommodate the creation of a new lot for the establishment of a storage warehouse facility. A strictly technical interpretation of the DIPS relating to use and development within the Environmental Management zone would possibly preclude the subdivision of land for storage use. However, in this case the proposed use and development of the new lot will not extend into the Environmental Management zoned area, and is to be located wholly within the Rural Resource zoned area of the lot (with the exception of the proposed stormwater drainage line). Statements of compliance against the applicable standards as set out for use and development for the Rural Resource Zone and any applicable Code or specific Area Plan under the DIPS has been provided in the supporting information prepared by Tasmanian Consulting Service. The commentary contained therein is supported with appropriate permit conditions to be included as applicable.

ITEM 4.1

PAGE 11 uncil meeting on o 26 Octoberr 2015 Report to Cou

Figure 2: Zoning Z of land d 246 Brooke e Street, East Devonport (Source e: www.thelisst.tas.gov.au â&#x20AC;&#x201C; Devonportt Interim Plan nning Scheme e 2013).

COMMUNITTY ENGAGEM MENT On 29/09/2015, Co ouncil rece eived an a application for the above de evelopmen nt. Underr Section 57(3) of the e Land Use e Planning g and App provals Act 1993, the e Planning g Authority y must give e notice of an application for a permit. As A prescribed at Secttion 9(1) of the Land d Use Plann ning and Approva als Regula ations 2014 4, the Pla anning Au uthority fu ulfilled thiss notificatio on requirem ment by: (a)

Adve ertising the e applicatio on in The A Advocate newspape er on 03/100/2015;

(b)

Makiing a copy y of the pro oposal ava ailable in Council C Offfices from tthe 03/10/2 2015;

(c)

Notiffying adjoin ning prope erty owners rs by mail on o 01/10/20 015; and

(d)

Erectting a Site Notice for display fro om the 02//10/2015.

The period d for representations to be rece eived by Council C clo osed on 16//10/2015.

REPRESENTA ATIONS One repre esentation was receiived during g the prescribed statutory 14 d day public exhibition n period re equired by y the Land d Use Plan nning and d Approva als Act 19993. A co opy of the e received representa ation is provided as A Attachmen nt 2. ers raised in the repre esentation n relate to the locatio on of site n notices de etailing the e The matte applicatio on, and wh hat impactt the propo osed use and a develo opment wiill have on the future e use of the e site. In accord dance with h the commentary u under the Communitty Engage ement secttion of thiss report the e applicattion was subject to the statuttory public c notificat ion require ements ass prescribed d by the Land Use Planning an nd Approv vals Act 1993 and the e Land Use e Planning g and Apprrovals Reg gulations 20 014. Site n notices de etailing the e applicatiion were placed p by y Council o officers on the fence e line of th he road bo oundaries of Tea Tre ee Lane and Brooke e Street, witth a notice e also place ed near th he property y boundary y from Upp per Drew Street. In additio on to the statutory re equiremen ts for public notification, the a application n was also o made ava ailable for viewing on n the Coun ncilâ&#x20AC;&#x2122;s webssite.

ITEM 4.1

PAGE 12 Report to Council meeting on 26 October 2015

Accordingly, the application was appropriately notified and exhibited by the Council in compliance with the statutory requirements. The impacts of the proposed use and development of the land have been assessed against the applicable standards of the DIPS. Any future use and development of the site will be subject to compliance with the requirements of the DIPS.

DISCUSSION The proposed use and development of the site is considered to comply with the applicable standards of the DIPS, compatible with adjoining land use and development and consistent with the intent and purpose of the Rural Resource zone in providing service and support for primary industry use. Accordingly the proposal can be supported.

FINANCIAL IMPLICATIONS No financial implications are predicted.

RISK IMPLICATIONS This report has been prepared in accordance with general practice and with appropriate due diligence. No associated risks are predicted.

CONCLUSION The application was referred to TasWater for comment as required by the Water and Sewerage Industry Act 2008. Comments received have been included as conditions in the final recommendation. Attachment 3. The application has also been referred internally to other Council departments with an interest in development applications. Comments received have also been included in the final recommendation. Council’s Policy on requiring 5% public open space or a financial contribution does not apply for subdivisions of one additional lot and no recommendation is submitted on this matter. In summary, the application has demonstrated compliance with the applicable use and development standards of the DIPS, and the received representation made against the permit applicant is considered to be of insufficient merit to warrant a negative recommendation.

ATTACHMENTS 1.

Proposed plans

Representation by Richard Burgess

246 Brooke Street, East Devonport - TasWater Submission

RECOMMENDATION That Council, pursuant to the provisions of the Devonport Interim Planning Scheme 2013 and Section 57 of the Land Use Planning and Approvals Act 1993, approve application PA2015.0116 and grant a Permit to use and develop land identified as 246 Brooke Street, East Devonport for the following purposes: 

2 lot subdivision - one additional lot for storage and development of purpose built storage building for Agricultural use ITEM 4.1

PAGE 13 Report to Council meeting on 26 October 2015

Subject to the following conditions: 1.

The Use and Development is to proceed generally in accordance with the submitted plans referenced as Drawing Numbers 8259-010 – 8259-023 and dated 21/09/205 by Tasmanian Consulting Service copies of which are attached and endorsed as documents forming part of this Planning Permit.

The developer is to comply with the conditions contained in the Submission to Planning Authority Notice which TasWater has required to be included in the planning permit, pursuant to section 56P(1) of the Water and Sewerage Industry Act 2008.

The developer is to submit a report detailing the design of the on-site waste water system (including the site and soil evaluation in accordance with AS/NZS 1547:2012), and also a Special Plumbing Application for this system. This is to be submitted with the Building Application.

Note: The following is provided for information purposes.

THIS IS NOT A BUILDING PERMIT. You need to provide a copy of this planning permit to a registered Tasmanian Building Surveyor. WORK CANNOT COMMENCE UNTIL BUILDING AND PLUMBING PERMITS ARE ISSUED. During the construction and subsequent use of the building, all reasonable measures are to be taken to minimise off site environmental effects that may result in a nuisance. This includes air, noise, and water pollution with such matters subject to the provisions and requirements of the Building Regulations 2014 and/or the Environmental Management and Pollution Control Act 1994. In regard to any condition(s) specified in the TasWater Submission to Planning Authority Notice, the applicant/developer should contact TasWater – Ph 136992 with any enquiries. In regard to condition 3 the applicant should contact Council’s City Infrastructure Department – Ph 6424 0511 with any enquiries. Enquiries regarding condition 4 can be directed to Council’s Development & Health Services Department – Ph 6424 0511. The designation of street numbering for the proposed new lots is to be as follows: (a)

Lot 1 is to be numbered 213 Brooke Street; and

(b)

The balance lot is to be retained as 246 Brooke Street.

Author: Position:

Shane Warren Planning & Environmental Coordinator

Health

Endorsed By: Position:

ITEM 4.1

Brian May Development Manager

PAGE 14 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 15 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 16 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 17 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 18 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 19 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 20 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 21 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 22 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 23 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 24 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 25 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 26 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 27 Proposed P pla ans

ATTTACHMENT [1 1]

ITEM 4.1

PAGE 28 Representatio R on by Richard d Burgess

ATTTACHMENT [2 2]

ITEM 4.1

PAGE 29 246 2 Brooke Sttreet, East De evonport - TasWater Subm mission

ITEM 4.1

ATTTACHMENT [3 3]

PAGE 30 246 2 Brooke Sttreet, East De evonport - TasWater Subm mission

ITEM 4.1

ATTTACHMENT [3 3]

PAGE 31 Report to Council meeting on 26 October 2015

5.0

REPORTS

5.1

LIVE AND LEARN STRATEGY File: 31359 D387571

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.5.4

Develop and support a culture of excellence in innovation and life‑long learning to enhance employment opportunities

SUMMARY To present Council with the proposed Live and Learn Strategy developed by the Learning Communities Special Interest Group. Although a Special Interest Group the activities undertaken by them are outside of Council’s direct control as are the bulk of the strategies and actions associated with the plan.

BACKGROUND Council at its meeting held on 25 August 2014 resolved to facilitate the formation of a Special Interest Group, to oversee the development of a Learning Communities strategic framework. The document attached to this report is the culmination of the work of the Group. The Live and Learn Strategy (refer attached) was presented at a Council workshop on 19 October 2015, for Aldermen’s consideration and feedback. Community members Todd Hendricks and Matthew Jago attended to outline the Strategy to Aldermen. The Live and Learn Strategy has been developed by the Learning Communities Special Interest Group to assist Devonport in becoming a community of lifelong learners with an aim of driving economic and social development in the city.

STATUTORY REQUIREMENTS There are no direct legislative requirements associated with this report. Local Government is not generally responsible for the delivery of education and learning opportunities within the community. In particular education in all forms is and should remain a State Government responsibility; however Council does have a role in proactively attempting to influence activities and outcomes.

DISCUSSION The Live and Learn Strategy has been developed by the Learning Communities Special Interest Group and aims to provide new and innovative ways of inspiring and supporting partnerships between individuals, families, education providers, community groups and government agencies which encourage and support lifelong learning. The strategy endeavours to identify actions that may be taken to improve community life though improved and increased learning opportunities and outcomes. The strategic actions developed are designed to facilitate improvements in the formal and informal learning outcomes for the Devonport community. The strategy implementation is a whole of community effort; and the success of the strategy will depend critically on support from all relevant stakeholders.

ITEM 5.1

PAGE 32 Report to Council meeting on 26 October 2015

Investment in learning by individuals, families and communities brings a range of wide benefits from the tangible, such as increased participation rates at schools, to the intangible or difficult to measure, such as increased community interactions. Potential benefits include, but are not limited to:               

Increased retention rates at school; Increased literacy and numeracy rates; Increased employment rates; Increased participation in tertiary study; Improved economic prosperity for the city; Improved social cohesion; Improved wellbeing; Increased community/neighbourhood pride; Exploration of individual (sense of self) and community identity; Improved community connectedness and establishment of new social networks; Increased community input into decision making; Increased community participation; Sharing of tacit knowledge; Create a common purpose; and Increased sense of belonging.

Subject to Council endorsement of the strategy, it is proposed that the launch of the Live and Learn Strategy will occur on Thursday, 12 November 2015 at the Bass Strait Maritime Centre.

COMMUNITY ENGAGEMENT Community engagement has occurred with the Learning Communities Special Interest Group who have developed the whole of community based Live and Learn Strategy.

FINANCIAL IMPLICATIONS Council allocated an amount of $20,000 in its 2015/16 operational budget for Learning Communities. If approved by Council the cost of the strategy launch will be met from this budget line item. In future the Special Interest Group proposes to provide to Council an action plan on an annual basis which includes any requests for budgetary consideration.

RISK IMPLICATIONS 

Consultation and/or Communication There is a risk of low community support to participate in the actions of strategy.



Reputation Council will mitigate reputational risks by continuing to work in partnership with the Learning Communities Special Interest Group and other relevant organisations to develop achievable and agreed and community determined strategic actions.



Governance Low level risk the Learning Communities Special Interest Group will not develop strategic actions and assist in the implementation of this plan.

CONCLUSION The Live and Learn strategy links to Council’s strategic goals and can assist to initiate new partnerships which foster an environment for positive cultural, social and economic development. ITEM 5.1

PAGE 33 Report to Council meeting on 26 October 2015

By Council endorsing the Live and Learn Strategy it will be acknowledging and accepting some responsibility for ensuring that it is implemented. It is however important to recognise that Councilâ&#x20AC;&#x2122;s role should not be seen as the primary agency for developing, funding and implementing the actions associated with the strategy. This Strategy is not a Council strategy - it is a whole of community strategy - developed for, with and on behalf of a wide range of stakeholders. As such it will need ongoing commitment and support from all stakeholders involved.

ATTACHMENTS 1.

Live and Learn Strategy

RECOMMENDATION That the Live and Learn Strategy report be received and noted and that Council: a.

endorse the Strategy;

agree to fund the cost of the launch of the Strategy at a community event at the Bass Strait Maritime Centre on 12 November 2015.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 5.1

Shane Crawford Executive Manager Business

Corporate

PAGE 34 Live L and Learrn Strategy

ATTTACHMENT [1 1]

ITEM 5.1

PAGE 35 Live L and Learrn Strategy

ATTTACHMENT [1 1]

ITEM 5.1

PAGE 36 Live L and Learrn Strategy

ATTTACHMENT [1 1]

ITEM 5.1

PAGE 37 Live L and Learrn Strategy

ATTTACHMENT [1 1]

ITEM 5.1

PAGE 38 Live L and Learrn Strategy

ATTTACHMENT [1 1]

ITEM 5.1

PAGE 39 Live L and Learrn Strategy

ATTTACHMENT [1 1]

ITEM 5.1

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PAGE 59 Report to Council meeting on 26 October 2015

5.2

NATIONAL TRUST AUSTRALIA (TASMANIA) AGREEMENT AND STRATEGIC PLAN FOR HOME HILL

PARTNERSHIP File: 22973 D372746

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.3.1

Develop and implement initiatives to preserve and maintain heritage buildings, items and places of interest within the City of Devonport

SUMMARY To consider entering into a three year partnership agreement with National Trust Australia (Tasmania) and the adoption of a Strategic Plan to ensure the ongoing operations of Home Hill.

BACKGROUND Home Hill was built by Joseph and Enid Lyons in 1916. After Joe Lyon’s death in 1939, Dame Enid remained living at Home Hill until she herself passed away in 1981. The Council assumed ownership of the buildings and property grounds in 1977. In 1983, Council handed over responsibility of the contents of Home Hill to the National Trust Australia (Tasmania). Council is responsible for the maintenance and development of the buildings, gardens and grounds at Home Hill. The National Trust Australia (Tasmania) is responsible for the preservation, restoration, exhibition, marketing and promotion of the collection, furniture and fittings inside Home Hill. The facility is open to the public ten months of the year, closing during the quieter tourism period of July and August. Home Hill provides a range of community events including High Tea, weddings and special functions. Council resolved at its meeting held on 19 May 2014 (Min No. 120/14 refers): That in relation to the request from the National Trust Australia (Tasmania) for Council to enter into a three year partnership agreement for the provision of funding to assist in operating Home Hill, Council: 1.

advise the Trust (a)

that it will provide a one-off community partnership grant of $28,000 to it in the 2014/15 financial year; and

(b)

will work cooperatively with the National Trust during the next 12 months to identify potential operating models aimed at ensuring the ongoing sustainability of Home Hill;

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION Over the past twelve months, discussions have been ongoing between the CEO of National Trust and Council staff. Based on the discussions, a three year partnership ITEM 5.2

PAGE 60 Report to Council meeting on 26 October 2015

agreement has been prepared and has been given approval in principle from the National Trust. It is attached for Council’s consideration. Home Hill’s Strategic Plan has also been updated for the period 2015-2018 and is also attached for Council’s consideration.

COMMUNITY ENGAGEMENT There has been no community engagement undertaken as a result of this report. Council’s Devonport Maritime and Heritage Special Interest Group considered the draft Strategic Plan at its meeting held on 15 October 2015.

FINANCIAL IMPLICATIONS The current net operating cost to Council for Home Hill in 2014/15 was $107,584 inclusive of depreciation of $19,479. This included the $28,000 payment for last financial year’s partnership agreement. There would be no additional implication as a result of the recommendation. The partnership agreement amount of $28,000 has been included in the 2015/16 operational budget.

RISK IMPLICATIONS 

Work Health and Safety Employment of the part time position will remain with National Trust (Australia).



Political/Governance Home Hill is considered a political and historical asset of Devonport.



Assets, Property and Infrastructure The property is managed in accordance with Council’s asset management and maintenance service levels.



Communication/Reputation Home Hill is valued by the local community; closure of Home Hill may be a reputational risk to Council.



Industrial Relations/Personnel Employment of the part time position will be the responsibility of National Trust (Australia). Volunteers of Home Hill will be managed in accordance with Council’s Volunteer Management Policy.



Professional Indemnity/Public Liability The partnership agreement requests copies of all current insurances.

CONCLUSION Home Hill delivers a range of tangible outcomes to the community which are aligned to Devonport Council’s strategic plan. The historic asset contributes to Council’s overall Tourism strategy as a local place of interest and attraction. The facility is unique to Devonport and the State and is one of only three former Prime Minister Residences open to the public nationwide.

ITEM 5.2

PAGE 61 Report to Council meeting on 26 October 2015

ATTACHMENTS 1.

Home Hill Partnership Agreement 2015-18

Home Hill Strategic Plan DRAFT Oct 2015

RECOMMENDATION That Council in relation to the National Trust Australia (Tasmania) Partnership Agreement for Home Hill: (a)

receive and note the report;

(b)

enter in to a three year partnership agreement which includes an annual cash contribution to the National Trust of $28,000, to ensure ongoing operations at Home Hill;

(c)

endorse the Strategic Plan 2015-2018 as attached to this report.

Author: Position:

Karen Hampton Governance Coordinator

Endorsed By: Position:

ITEM 5.2

Paul West General Manager

PAGE 62 Home H Hill Parrtnership Agreement 2015 5-18

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PAGE 87 Report to Council meeting on 26 October 2015

5.3

TENDER REPORT CONTRACT 1299 - WILLIAM STREET PAVEMENT RECONSTRUCTION - STEELE TO TASMAN STREET File: 30560 D390142

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report seeks Council’s approval to award Contract 1299 William Street Pavement Reconstruction – Steele to Tasman Street to Kentish Construction and Engineering Company Pty Ltd.

BACKGROUND This report considers tenders received for “William Street Pavement Reconstruction – Steele to Tasman Street” listed within the 2015/16 capital expenditure budget. The road pavement and kerb in William Street between Steele and Tasman Street has reached the end of its useful life and needs to be renewed. The project involves replacing the kerb, upgrading stormwater infrastructure and resurfacing the road as well as improvements to pedestrian access. The driveways and sections of footpath affected by the new works will be replaced as part of the project. Since the 2015/16 capital expenditure budget was adopted Council has received a $22,000 Safer Roads, Vulnerable Road Users grant to improve pedestrian safety at this location. These works have been included in with this tender.

STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.

DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from two companies. tenders and are summarised in table 1.

All tenders received were conforming

TABLE 1 No. 1 2

Tender

Conforming

Tender Price (ex GST) $451,521

Conforming

$501,110

Status

Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) Hardings Hotmix Pty Ltd

As highlighted in the above table, Kentish Construction and Engineering Company Pty Ltd $451,521 is the lowest priced. The Tender Planning and Evaluation Committee have considered the two tenders against each of the selection criteria, these being:  

Relevant Experience Quality, Safety and Environmental Management ITEM 5.3

PAGE 88 Report to Council meeting on 26 October 2015

 

Methodology Price

The evaluation by the committee indicates that Kentish Construction and Engineering Company Pty Ltd scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments.

COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 19 September 2015 and tenders were also advertised on Council’s website.

FINANCIAL IMPLICATIONS The 2015/16 capital expenditure budget includes two allocations for the proposed works as shown in table 2. TABLE 2 Project

No.

Allocation

William Street Pavement Reconstruction – Steele to Tasman Street

Stewart Street Pedestrian Facility

$400,000 $22,000

TOTAL

$422,000

The tender received from Kentish Construction and Engineering Company Pty Ltd is $451,121. The breakdown of the budget for this project is summarised below in table 3. TABLE 3 No.

Tender Price (ex GST)

Tender

Contract 1299 price

Additional item – pavement reinforcement

$41,126

Tasnetworks power pole relocations (estimate only)

$10,000

Project management/administration

$15,000

Construction contingency

$25,000

$451,521

TOTAL

$542,647

The estimates provided in table 3 detailed that the project cost are estimated to be $120,000 over the allocated budget. There are two reasons for this: 

A need was identified to include a duplicate stormwater main on William Street. This was identified as part of the on-going assessment of the stormwater network. The duplicate main will provide additional capacity and assist Council to meet the requirements of the Stormwater Strategy. While these works were not part of the original scope, it is the optimal time to install this main as part of the reconstruction works as it will be more cost effective, limit disruption to the public and have a road in new condition at the completion of the work. Tenderers were asked to include the works in their quotes. ITEM 5.3

PAGE 89 Report to Council meeting on 26 October 2015



The subgrade (underlying ground) was much weaker than anticipated at budget preparation time, requiring additional pavement thickness and reinforcing grid.

So far this financial year, the 2015/16 capital expenditure for transport projects is forecast to be $240,000 under budget. This includes significant savings on the following projects already approved by Council:   

William Street, Stewart to Steele River Road widening stage 3 Bellamy Road bridge renewal

The estimated over-expenditure on this project can be offset by the forecasted underexpenditure on other transport projects within the 2015/16 capital expenditure budget.

RISK IMPLICATIONS To minimise risk the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.

CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Kentish Construction and Engineering Company Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1299 William Street Pavement Reconstruction – Steele to Tasman Street. It is recommended that the forecasted under-expenditure on other transport projects within the 2015/16 capital expenditure budget is utilised to fund help fund the additional scope of works.

ATTACHMENTS 1.

CT0145 Contract 1299 Signed meeting minutes

Confidential

RECOMMENDATION That Council, in relation to Contract 1299 – William Street Pavement Reconstruction – Steele to Tasman Street: a)

note the increased scope of works and additional expenditure of $120,000 for the project, funded from savings in other 2015/16 transport projects previously awarded;

award the contract to Kentish Construction and Engineering Company Pty Ltd for the tendered sum of (including the provisional item) $492,647 (ex GST);

note that Tasnetworks relocations are estimated to cost $10,000 (ex GST);

note that design, project management and administration for the project are estimated to cost $15,000 (ex GST); and

note that a construction contingency of $25,000 (ex GST) is included in the budget.

Author: Position:

Michael Williams City Engineer

Endorsed By: Position:

ITEM 5.3

Matthew Atkins Deputy General Manager

PAGE 90 Report to Council meeting on 26 October 2015

5.4

MERSEY BLUFF SOUND SHELL COMMUNITY COMMENTS File: 12163 D390649

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.3

Provide and maintain Council buildings, facilities and amenities to appropriate standards

SUMMARY This report provides a summary of the community comments regarding Council’s intention to remove the steel roof structure from the Mersey Bluff Sound Shell.

BACKGROUND The Mersey Bluff Sound Shell was constructed in the late 1980’s as an initiative of the Lions Club of City of Devonport Inc. Upon completion of construction, the Sound Shell was handed over to Council to maintain as a Council asset. Initially, a number of events, such as Sunday concerts and Youth Bands utilised the Sound Shell as well as Devonport’s annual Carols by Candlelight. However in recent years the number of events held at the Sound Shell has diminished, to a stage where it hasn’t been used for its intended purpose for several years. It has been identified that the steel roof purlins are completely rusted through in some areas of the roof and require replacing. If the structure was to remain, the steel framework should also be sandblasted and painted to prolong the asset life. Given the considerable cost of maintaining the steel roof structure and the fact that it is not currently used for any organised events, Council at its meeting on 24 August resolved to accept the recommendation of the Infrastructure, Works and Development committee to identify removal of the steel roof structure as Council’s preferred outcome. Minute Reference IWC 29/15 refers: “That the report of the Technical Support Supervisor regarding the Mersey Bluff Sound Shell be received and noted and that Council: a)

Identify removal of the steel roof structure as their preferred outcome; and

Seek community comment on its intentions prior to proceeding with any works.”

The matter was also discussed at Councils Infrastructure Works and Development Committee meeting on October 12 with the item being deferred pending additional information. This report provides information to Council on the comments received from the community comment period along with the additional information requested at the Committee meeting.

STATUTORY REQUIREMENTS There are no specific statutory requirements relating to this report.

DISCUSSION Community comments on Council’s intention to remove the steel roof structure from the Mersey Bluff Sound Shell were received over three weeks from 27 August 2015 to 17 September 2015. ITEM 5.4

PAGE 91 Report to Council meeting on 26 October 2015

The consultation included: 

Media release (resulting in two newspaper articles)



DCC website,



DCC Facebook, and



Speak-Up Devonport Website.

A significant number of comments were received from the consultation: 

DCC Facebook posts reached 10,247 people and received 121 comments,



Speak-Up Devonport Website received 97 visits and had 9 contributors, and



one written comment was received.

The comments received from the community can be summarised into the following main themes: 

Convert the remaining concrete structure into a BBQ shelter, once the steel roof structure is removed. Comment - This suggestion has merit. The block work walls could be reduced to handrail height. This would open up the view of the beach and provide a safe area for picnics or BBQs (the existing public BBQ is adjacent to the Sound Shell).



Bring back the events that were previously held at the Sound Shell. Comment - It is understood that there are a number of factors that have contributed to the decline in events, primarily associated with the infrastructure to support the Sound Shell facility. It should also be noted that events such as Carols by Candlelight are held by external organisations who have not indicated to Council that they support their event returning to the Sound Shell.



Hold Sunday afternoon concerts and open cinemas at the Sound Shell. Comment - Once the steel roof structure is removed the remaining concrete structure could still be utilised for these types of events.

The soundshell has deteriorated to the extent where it cannot be left as is and as a result four options were originally provided to Council for consideration. The option identified as Council’s preferred outcome was to remove the entire steel roof structure leaving the concrete slab and block work walls. The supporting infrastructure, such as power supply, will also remain. The block work walls could be reduced to handrail height of approximately 900mm to open up the view encouraging the area to be utilised for picnics or BBQs. Leaving part of the wall would be the most cost effective way of providing a handrail to the edge of the slab which has a significant drop at the northern end. Other options including the installation of a stainless steel handrail and the possible building up of the natural ground level were also investigated but discarded due to cost. Retaining the wall will also allow the existing electrical switch board on the northern end to be retained without modification.

COMMUNITY ENGAGEMENT The community consultation undertaken for the preparation of this report has been detailed above.

ITEM 5.4

PAGE 92 Report to Council meeting on 26 October 2015

FINANCIAL IMPLICATIONS The 2015/16 operational budget has an allowance of $25,000 to undertake action on the Sound Shell. It is estimated that it will cost $15,000 to remove the steel roof structure and a further $8,000 to reduce the block work wall to handrail height.

RISK IMPLICATIONS 

Consultation and/or Communication Undertaking consultation on Council’s intention to remove the steel roof structure prior to making a final decision has provided the community an opportunity to provide comments.

CONCLUSION A three week community comment period was undertaken to seek comments on Council’s intention to remove the steel roof structure from the Mersey Bluff Sound Shell. As a result of the community comments and discussion at a recent Council Committee it is recommended that the roof removal now proceed along with the demolition of the block wall structure down to handrail height.

ATTACHMENTS 1.

Sound Shell Community Comments - Speak Up Devonport

Sound Shell community comments - letter from G Russell

RECOMMENDATION That Council receive and note the report regarding the Mersey Bluff Sound Shell consultation and proceed with the removal of the steel roof structure and the existing concrete block walls to approximately 900mm above the slab level.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.4

Matthew Atkins Deputy General Manager

PAGE 93 Sound Shell Community Comments - Speak Up Devonport

ATTACHMENT [1] Contributor Details

Date of contribution

Comments

Aug 27 15 05:01:30 pm

I think the sound shell should be removed completely. It is currently underutilised and is mainly used by itinerant campers who frequently string washing lines through the centre of the Sound Shell. The annual Christmas Carols by candlelight should continue at Roundhouse Park where appropriate Christmas decorations would add to the ambiance of the event beside the beautiful Mersey River. A portable sound shell for specific functions at Roundhouse Park would keep events in the public eye and easily attract locals and visitors alike.

Aug 27 15 06:02:33 pm

Commission an artwork similar to that by James Turrel at MONA. Once built it would offer an outdoors place to relax and enjoy, offering two free light shows every day of the year.

Contributor Summary (Signup form Qs Detailed breakup on the right > )

b.j.lander@bigpon d.com

lukefconroy@gmail. com

https://www.mona.net.au/james-turrell/

lukefconroy@gmail.co m;;LukeSee;;MOUNT NELSON, TAS;;1825;;Male

Comment Details Agrees

Disagrees

Replies

In Response to

Votes

Aug 27 15 07:32:11 pm

I have had many likes to my FB comment that it's a sound shell. Use it for what it was intended. For bands. I offered to provide free PA for the first four events. I am one of the sound team and own much of the gear used at C3 Church. Our mobile rig used at Reece High School will be replaced by an installed rig at our new base in North Fenton St. I am also aiming, with other sound rig owner/operators in the area, to start training up budding young soundies on real-world gear and situations. This would be a great opportunity for them to exercise their new skills. Another pro-sound operator in the area has supported relocating the shell to the Roundhouse area. Whether at the Bluff or Roundhouse, my offer stands.

dw54@live.com.au

Aug 28 15 09:07:41 am

Ithink it should be a public art space, whether with talented graffiti or something else, but there really isnt anything like it and being a public art space would give tourists something more to view as they walk around the bluff track

nazs_kiss@hotmail.c om

Aug 29 15 07:08:31 pm

I think that it should be made as an outdoor cinema for the summer night. it can be where people can all get along sit down and relax while watching a movie with friends and family in a great location. I also believe that it will bring tourists to devonport as there is not many outdoor screening areas around anymore.

maingaygeorgia@ gmail.com

Sep 01 15 09:20:25 am

The sound shell should be repaired and used to its' full potential. It was a wonderful venue for Carols by Candlelight and also other musical events during the summer months. There are plenty of nearby toilets and parking available, but if the toilets are a problem, bring in some portable toilets. They are the only toilets used at Round House Park. Alternatively use the toilets at the redundant Tiargarra or make the whole building into a toilet block. The argument that the terrain in too difficult to access is also an invalid one. There would be no better site in Australia to hold the Carols. Round House Park has no atmosphere at all.

helenbuissink@west net.com.au

ITEM 5.4

helenbuissink@westne t.com.au;;sinkers;;Dev onport;;56-65;;Female

PAGE 94 Sound Shell Community Comments - Speak Up Devonport

ATTACHMENT [1]

Sep 08 15 02:53:36 pm

Totally agree, and to add what a fantastic venue if promoted and utilized properly for such things as the carols but also live theatre performances over the summer months. Especially for some of the smaller theatre groups who given the opportunity would probably jump at the chance to utilise the facility if the cost of hiring and overheads was not prohibiting. Maybe the problem is that the council has not promoted this venue adequately as they see it being away from the city centre where they seem to have most of their focus on lately. Ask the smaller theatre groups or even high schools if they are able to utilise the facility as it would be a shame to see it lost and I definitely wouldn't like to see it turned into a toilet block. I agree also functions at roundhouse park are also great but there are a number of issues which arise here also, lack of public toilets (nothing worse than having a fabulous event on but being surrounded by porta-loos what a joke). Lack of FREE parking, most times you have to pay admission for the event so to throw the cost of parking on just adds to the cost of attending.

Sep 16 15 09:48:25 am

I believe it should be removed all together. It's not used and is simply an extra expense to rate payers. I do like G's idea of an outdoor cinema, but this would only be able during fine weather conditions and we all know that Tasmania doesn't have a great deal of that.

mccoy9@hotmail.c om

Sep 17 15 11:04:50 am

As a playing member of the City of Devonport Brass band, we have enjoyed using the Sound Shell in previous years to perform at the Carols by Candlelight event. I would like to see the site retained and the roof repaired, so that there is an outdoor performance area available for our community. I recommend engagement with other musical groups in the Devonport region so this space can be more frequently used.

robertapse@gmail. com

brett@skymesh.co m.au

ITEM 5.4

mccoy9@hotmail.co m;;Mccoy9;;DEVONP ORT, TAS;;26-35;;Male

robertapse@gmail.co m;;RobertApse;;Devon port;;36-45;;Male

PAGE 95 Sound S Shell community comments - le etter from G R Russell

ITEM 5.4

ATTTACHMENT [2 2]

PAGE 96 Report to Council meeting on 26 October 2015

5.5

UNCONFIRMED MINUTES - CRADLE COAST REPRESENTATIVES MEETING - 22 SEPTEMBER 2015

AUTHORITY File: 27103 D390688

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.1.4

Develop and maintain partnerships and advocate for improved service provision, funding and infrastructure

SUMMARY To provide Council with the unconfirmed minutes of the Cradle Coast Representatives meeting which was held on 22 September 2015.

BACKGROUND As a member of the Cradle Coast Authority, Council is provided with a copy of the minutes.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report. Under the Authority’s Rules, minutes of representatives meetings can be considered by Council in open session.

DISCUSSION The unconfirmed minutes of the Cradle Coast Authority Representatives meeting, held on 22 September 2015, are attached for consideration. Items of interest which relate to Devonport Council include Item 7 Australian Masters Game and Item 6 Local Government reform. Council’s General Manager has been appointed to a working group to develop a project brief for the appointment of consultants to local government reform (shared services) in this region.

COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.

FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.

RISK IMPLICATIONS There are no risk implications as a result of this report.

CONCLUSION The unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 22 September 2015 are presented.

ATTACHMENTS 1.

Unconfirmed Minutes - Cradle Coast Authority Representatives meeting - 22 September 2015

Australian Master's Games - Key Dates schedule as presented at CCA Representatives Meeting - 22 September 2015 ITEM 5.5

PAGE 97 Report to Council meeting on 26 October 2015

RECOMMENDATION That the unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 22 September 2015 be received and noted.

Author: Position:

Robyn Woolsey Administration Officer

Endorsed By: Position:

ITEM 5.5

Paul West General Manager

PAGE 98 Unconfirmed U Minutes - Cradle C Coast Authority Re epresentative es meeting - 22 September S 20 015

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ATTTACHMENT [1 1]

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P PAGE 105 Unconfirmed U Minutes - Cradle C Coast Authority Re epresentative es meeting - 22 September S 20 015

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ATTTACHMENT [1 1]

P PAGE 106 Australian A M Master's Gam mes - Key Dates D sched dule as pressented at CCA Representativ R ves Meeting - 22 Septemb ber 2015

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ATTTACHMENT [2 2]

PAGE 107 Report to Council meeting on 26 October 2015

5.6

ROOKE STREET MALL PLAY EQUIPMENT File: 30605 D390775

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.1.2

Manage strategic urban development initiatives that supports the importance of the CBD and reduces fragmentation

SUMMARY This report outlines options for Council’s consideration in determining the expenditure of an allocation in the 2015/16 capital expenditure budget for the installation of play equipment in the Rooke Street Mall.

BACKGROUND It is intended that the installation of items in the Rooke Street Mall will not only improve the amenity of the Mall but also provide places for increased social benefits. It will encourage longer stays in the Mall and provide a greater provision of entertainment options. In the past there have been a number of different play equipment installations installed ranging from a timber fort to spring rockers, all of which were nice initially but later plagued with vandalism and had to be removed.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION The 2015/16 capital expenditure budget includes an allocation of $80,000 to install play equipment in the Mall. Expressions of Interest were advertised using the Tenderlink process to gain an understanding of options available to Council for the current budget allocation. The Expression of Interest outlined a number of objectives for the project to achieve the desired outcomes: 

Encourage people shopping with children to stay longer in the Mall



To install a unique structure or number of items that are associated with Devonport



To have items that complement and improve the amenity of the existing Mall and are consistent with the Devonport City Council values



Provide a play space for all ages and abilities



Provide a play space that is visually attractive



Consider low maintenance options and the coastal environment conditions



Installation of any play equipment must meet Australian Standards including softfall material under the equipment if applicable

Five submissions were received varying from traditional play equipment through to more abstract items. The submissions received were assessed against the assessment criteria detailed in the Expression of Interest document as detailed below: ITEM 5.6

PAGE 108 8 uncil meeting on o 26 Octoberr 2015 Report to Cou



Adherence to project ob bjectives (5 50%)



evant expe erience and d technica al resource es (20%) Rele



Valu ue for mone ey (20%)



Insta allation lead time (10% %)

Table 1 be elow detaiils the subm missions tha at were rec ceived. Of these the e Lange De esigns and d Imaginatio on Play sub bmissions rated r highe est againstt the selection criteria a. TABLE 1 or: Contracto

Desc cription of SSubmission n: Traditional playy equipme ent for all ages and abilitties sensoryy play equ uipment.

Ultimate P Play



Train T and c carriage



Block B climb bing structure

ITEM 5.6

PAGE 109 9 uncil meeting on o 26 Octoberr 2015 Report to Cou

 Explorer E ca arousel Iconic play eq uipment to o encourag ge interac ction for a broad ran nge of user groups.

Lange De esigns  ‘Crates’ co oncept

 ‘Beached tinny’ concept.

ITEM 5.6

PAGE 110 0 uncil meeting on o 26 Octoberr 2015 Report to Cou

Traditional playy equipme ent to challlenge child dren of all abilities.

Playrope Group

 ‘Treehouse e’ conceptt. Absttract play e equipmentt to encourage interractive pla y for all ag ges and ab bilities.

Imaginatio on Play

 Silhouette S u urban play y equipme ent.

ITEM 5.6

PAGE 111 uncil meeting on o 26 Octoberr 2015 Report to Cou

ent offering g innovativve and Traditional playy equipme challenging pla ay opportu unities.

Playscape e Creation ns

concept was w not pro ovided.  A specific c All the rec ceived sub bmissions in ndicated th hat their concepts could be su upplied and installed d within the e allocated d budget. It is antici pated tha at the selec cted subm missions will require 12 2 weeks to ssupply and d install the e selected play equip pment. The concepts were presented d to a Cou uncil Workshop in ea arly Octob ber for discussion. Att the Worksshop Alderrmen dete s to Counc ermined to refer the submission s cil’s Buildin ng Familiess Special Interest Group for feed dback and d recomme endation. ubmissions were presented to tthe Buildin ng Familiess Special In nterest Gro oup on 20 0 All five su d the Imag gination Pla ay submisssion with so ome minorr October. The Group strongly supported ments inclu uding the introductio on of brightt colours. enhancem Given the e submission from Ima agination P Play also ra anked high h against tthe selectio on criteria,, it is recom mmended that t Counc cil proceed d with this supplier.

COMMUNITTY ENGAGEM MENT As part off the LIVING CITY Ma aster Plan preparatio on, consulttation was undertake en to gain n an undersstanding of o the com mmunity’s e expectatio on regardin ng the Ma ll. The key y message e that the c community y gave thrrough the process was w that the Mall nee eds to be a vibrant,, family friendly space e at the he eart of the CBD. uncil’s Building Fami lies Specia al Interest Group G hass ensured input from m Feedbackk from Cou various co ommunity groups. g

FINANCIAL IMPLICATIO ONS A budgett allocation n of $80,00 00 is includ ded in the 2015/16 capital c exp penditure budget b forr the installa ation of pla ay equipm ment in the Rooke Stre eet Mall. All of the ffive submisssions rece eived indica ated that their t concepts could d be achieved within n the alloca ated budget.

RISK IMPLIC CATIONS The high profile nature of this project rrisks the possibility of some pu ublic criticism of the e project and the insstalled play equipme ent. Seek king consultation prio or to makiing a finall decision h has assisted d in the de ecision makking proce ess.

ITEM 5.6

PAGE 112 Report to Council meeting on 26 October 2015

CONCLUSION Taking into account the assessment criteria and the feedback from the Building Families Special Interest Group, it is recommended that Council proceed with the submission received from Imagination Play for the silhouette urban play equipment.

ATTACHMENTS Nil

RECOMMENDATION That Council receive the report from the Infrastructure and Works Manager regarding the installation of play equipment in the Rooke Street Mall and: a)

note the feedback from the Building Families Special Interest Group;

agree to progress the submission received from Imagination Play for the purchase and installation of silhouette urban play equipment up to a cost of $80,000; and

note the anticipated supply period is 12 weeks from placement of order.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.6

Matthew Atkins Deputy General Manager

PAGE 113 Report to Council meeting on 26 October 2015

5.7

LOCAL GOVERNMENT ASSOCIATION OF TASMANIA - GENERAL MEETING - 29 OCTOBER 2015 File: 30415 D390803

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.1.1

Promote open communication and cooperation with local and state governments in regional initiatives

SUMMARY This report has been prepared to inform Council of items listed for consideration on the agenda for the upcoming Local Government Association of Tasmania (LGAT) General Meeting to be held on Thursday, 29 October 2015 at the Brighton Civic Centre, Bridgewater.

BACKGROUND A full copy of the agenda for the meeting is attached for the information of Aldermen. The attachments which relate to the agenda can been found on the LGAT website by following the link: http://www.lgat.tas.gov.au/webdata/resources/files/29%20October%202015%20All%20Att achments.pdf

STATUTORY REQUIREMENTS There are no statutory requirements relating to this report.

DISCUSSION The agenda items (apart from normal procedural matters) listed for the meeting are classified under the broad heading of: 

Items for Decision



Items for Noting



Items for Discussion

Items for Decision 2.1

Review of the Local Government Act That Members advise of any key concerns regarding: a)

Issues to be captured by the Terms of Reference.

The process proposed.

2.2

Motion: Limit on Political Donations - Clarence City Council That LGAT request the State Government to amend the Local Government Act and Regulations, consistent with legislation associated with the Legislative Council (Sect 162 of the Electoral Act 2004) to prevent donations to or expenditure by Local Government election candidates involving political parties which endorse and/or support that candidate.

2.3

Local Government Reform 1. That Members note the broad direction being taken in each region in relation to reform. ITEM 5.7

PAGE 114 Report to Council meeting on 26 October 2015

That Members advise of any whole of sector advice or action they feel LGAT should be taking including any resources (such as the Reform Toolkit).

That Members consider whether a benchmarking exercise should be undertaken on a state-wide basis.

2.4

Motion: Financial Assistance Grants - Flinders Council That LGAT lobbies the Auditor General to have Federal Assistance Grants (FAGs) that are paid in advance prior to the financial year they are meant to be received in, recognised as income in the financial year they relate to, and not in the financial year received as is the current position.

2.5

Motion: Determination of Parks and Wildlife Priorities - Dorset Council That LGAT write to the Minister responsible for the Parks & Wildlife Service requesting that Councils are genuinely involved in the process of determining PWS priorities within Local Government areas, rather than being subject to token consultation.

2.6

Northern Councils Energy Efficient Street Lighting Project That Members:

2.7

Note the report; and

Advise Kate Hiscock as soon as possible if they would like to participate in the Northern Councils Energy Efficient Street Lighting Project.

Draft State Policy for Healthy Spaces and Places 1. That Members note LGATâ&#x20AC;&#x2122;s concerns in relation to the proposal by the Tasmanian Heart Foundation; and 2.

2.8

That the Meeting determine whether to support the Tasmanian Heart Foundationâ&#x20AC;&#x2122;s advocacy for a State Policy for Healthy Spaces and Places.

Secondment to Planning Taskforce That Members agree to fund the Local Government secondment to the Planning Taskforce for a further six months.

Items for Noting 3.1

Code of Conduct Update

3.2

Planning Reform

3.3

Valuation of Complex Properties

3.4

Procurement

3.5

Employee Assistance Program

3.6

Local Government SES Funding Model

3.7

Policy Update

3.8

2016 Annual Conference

3.9

Professional development Program

Items for Discussion 4.1

Superannuation for Elected Members

4.2

Limit on Election Expenditure

ITEM 5.7

PAGE 115 Report to Council meeting on 26 October 2015

4.3

Council v TasWater

COMMUNITY ENGAGEMENT There was no community engagement undertaken in relation to this report.

FINANCIAL IMPLICATIONS Council contributes to the LGAT through payment of subscriptions. Any decisions reached at General Meetings may have an impact on Councilâ&#x20AC;&#x2122;s finances.

RISK IMPLICATIONS There are no risks which have been identified in relation to the contents of this report. Any risk is dependent on the outcome of decisions which are reached at the General Meeting.

CONCLUSION The LGAT General Meeting agenda items have been listed for the information of Aldermen and to allow comment and/or direction to be provided to Mayor Martin, Councilâ&#x20AC;&#x2122;s voting delegate, in relation to any matter.

ATTACHMENTS 1.

LGAT - General Meeting Agenda - 29 October 2015

RECOMMENDATION That the agenda for the Local Government Association of Tasmania General Meeting on 29 October 2015 be received and noted.

Endorsed By: Position:

Paul West General Manager

ITEM 5.7

P PAGE 116 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 117 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 118 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 119 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 120 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 121 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 122 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 123 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 124 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 125 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 126 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 127 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 128 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 129 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 130 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 131 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 132 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 133 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 134 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 135 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 136 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 137 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 138 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 139 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 140 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 141 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 142 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 143 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 144 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 145 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 146 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

P PAGE 147 LGAT L - Generral Meeting Agenda - 29 October 201 5

ATTTACHMENT [1 1]

ITEM 5.7

PAGE 148 Report to Council meeting on 26 October 2015

5.8

SEAWALK PROJECT - MERSEY BLUFF File: 26983 D391260

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.2.3

Facilitate a pro‑active approach by business to embrace tourism opportunities

SUMMARY This report is provided to assist Council in considering a revised request from the Rotary Club of Devonport North in relation to financial assistance for a revised feasibility study relating to the Mersey Bluff Sea Walk proposal.

BACKGROUND Council previously considered a report at its 25 May 2015 meeting in relation to the proposal by the Rotary Club of Devonport North regarding development of a seawalk project at the Mersey Bluff. The Council in considering the matter determined (Min Ref 101/15 refers): That Council: (a)

advise the Rotary Club of Devonport North that it will support any grant application submitted for funding of a feasibility study relating to the Bluff Sea Walk proposal to a maximum amount of $15,000; and

(b)

appoint Ald Goodwin as a Council representative on the Sea Walk Steering Committee with Ald Jarman as the appointed proxy.

STATUTORY REQUIREMENTS Any grant or benefit provided is to be recorded in Council’s Annual Report.

DISCUSSION The Club previously advised that it proposed a feasibility study for the seawalk project that would cost in the vicinity of $45,000. The Club sought a $15,000 contribution from Council to assist in meeting the total cost on the proviso that they were successful in obtaining a Government Grant. The grant fund they intended applying for required a $ for $ cocontribution. The Club also indicated that “we will also approach the Cradle Coast Authority for funding and our own Rotary Club and other local service clubs to attempt to raise the other $10,000 required to reach the $25,000 amount to be matched by the TDDI Fund” The Club has now advised: “The applications, in the form of expressions of interest, closed in late September and we were subsequently informed our application was unsuccessful. The only explanation given was that an activity that was predominately for local communities and includes components of marketing is ineligible and by inference this project was deemed to be such an activity”. As a result of not securing the grant funding the Steering Committee has reviewed its options and now proposes to undertake the feasibility study in stages. Their consultant, IPD

ITEM 5.8

PAGE 149 Report to Council meeting on 26 October 2015

have provided a revised proposal to achieve their immediate requirements at an indicative cost of $18,700 (ex GST). A copy of the correspondence received from the Chair of the Seawalk Steering Committee together with the revised professional services proposal is attached to this report. Essentially the revised scope for the first stage of the project would be the provision of sketch plans of what the walkway will look like, seek advice as to the manner of construction and obtain indicative costings for the project. The Steering Committee indicates that with this information available they would then be in a better position to properly consult with the local community and commence meaningful discussions with State and Federal politicians. The request to Council is whether it is prepared to still commit the $15,000 towards the initial stage of the feasibility study. Previously Council’s $15,000 contribution was on the assumption that the full scope of the feasibility study would be undertaken and cofunded.

COMMUNITY ENGAGEMENT As a result of the decision by Council previously to provide funding assistance there was some media coverage on the proposal to have a seawalk at the Mersey Bluff. The initial feasibility study included a strong emphasis on consultation with stakeholders. The revised scope will reduce the stakeholder consultation at this stage.

FINANCIAL IMPLICATIONS Council has allocated amount of $15,000 in its 2015/16 budget as its contribution to the seawalk feasibility study. This allocation was on the assumption that the Rotary Club would secure the balance of the estimated $45,000 for the study.

RISK IMPLICATIONS Council may be criticised irrespective of whether it provides the funding or if it declines to do so.

CONCLUSION Council previously agreed to contribute $15,000 towards the seawalk feasibility study. The funding was on the assumption that the Rotary Club of Devonport North would secure the balance of the estimated $45,000 cost. The Club’s application for external grant funding was unsuccessful and therefore the Steering Committee has sought to reduce the scope of the feasibility study at this stage, but at the same time seeks Council’s support to maintain its full $15,000 financial commitment.

ATTACHMENTS 1.

Steering Committee Request including IPD Consultants revised project scope

ITEM 5.8

PAGE 150 Report to Council meeting on 26 October 2015

RECOMMENDATION That the Mersey Bluff Seawalk Project report be received and noted and that Council: Option 1 advise the Rotary Club of Devonport North that although the Clubâ&#x20AC;&#x2122;s application for external funding was unsuccessful necessitating a reduced scope of works for the project, Council maintains a strong commitment to the project and will contribute an amount of $15,000 towards the revised feasibility study. Option 2 advise the Rotary Club of Devonport North that as a result of it not being able to secure the funding necessary for the full feasibility study for the project as previously indicated, Council withdraws its offer of funding at this time, however should the Club be successful in obtaining the necessary external funding which allows the full feasibility study to proceed, Council will honour its $15,000 commitment to the project.

Endorsed By: Position:

Paul West General Manager

ITEM 5.8

P PAGE 151 Steering S Com mmittee Requ uest including g IPD Consulttants revised project scop pe

ITEM 5.8

ATTTACHMENT [1 1]

P PAGE 152 Steering S Com mmittee Requ uest including g IPD Consulttants revised project scop pe

ITEM 5.8

ATTTACHMENT [1 1]

P PAGE 153 Steering S Com mmittee Requ uest including g IPD Consulttants revised project scop pe

ITEM 5.8

ATTTACHMENT [1 1]

P PAGE 154 Steering S Com mmittee Requ uest including g IPD Consulttants revised project scop pe

ITEM 5.8

ATTTACHMENT [1 1]

P PAGE 155 Steering S Com mmittee Requ uest including g IPD Consulttants revised project scop pe

ITEM 5.8

ATTTACHMENT [1 1]

P PAGE 156 Steering S Com mmittee Requ uest including g IPD Consulttants revised project scop pe

ITEM 5.8

ATTTACHMENT [1 1]

P PAGE 157 Steering S Com mmittee Requ uest including g IPD Consulttants revised project scop pe

ITEM 5.8

ATTTACHMENT [1 1]

P PAGE 158 Steering S Com mmittee Requ uest including g IPD Consulttants revised project scop pe

ITEM 5.8

ATTTACHMENT [1 1]

PAGE 159 Report to Council meeting on 26 October 2015

6.0

INFORMATION

6.1

GENERAL MANAGER'S REPORT - OCTOBER 2015 File: 29092 D372080

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.8.2

Ensure access to Council information that meets user demands, is easy to understand, whilst complying with legislative requirements

SUMMARY This report provides a summary of the activities undertaken by the General Manager, 16 September to 20 October 2015. It also provides information on matters that may be of interest to Aldermen and the community. (Note the General Manager was on leave from 17 September to 12 October).

BACKGROUND The report is provided on a regular monthly basis and addresses a number of management and strategic issues currently being undertaken by Council. The report also provides regular updates in relation to National, Regional and State based Local Government matters as well as State and Federal Government programs.

STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other legislation. The General Manager is appointed by the Council in accordance with the provisions of the Act.

DISCUSSION 1.

COUNCIL MANAGEMENT 1.1.

Attended and participated in a number of internal staff and management meetings.

1.2.

Attended Workshops, Section 23 Committee and Council Meetings as required.

1.3.

Met with an IT Consultant to discuss the future development and implementation of Cloud Based Computing systems in Tasmania. At present Council maintains its own hardware, operating systems and in-house services. With the rollout of NBN in Devonport due to commence in the near future and the development of the new Civic Building as part of LIVING CITY it is an opportune time for Council to commence considering it future IT requirements.

LIVING CITY 2.1.

Attended a Workshop with Aldermen with P+i Consultants. This workshop provided an update on a number of aspects related to LIVING CITY.

2.2.

Met with the recently appointed Director in the Coordinator General’s Office responsible for the Northern Cities Major Development Initiative through the State Government. This was an opportunity to discuss the LIVING CITY project.

ITEM 6.1

PAGE 160 Report to Council meeting on 26 October 2015

NATIONAL, REGIONAL AND STATE BASED LOCAL GOVERNMENT 3.1.

At the Cradle Coast Authority Representatives Meeting on 22 September a Working Group was established to develop terms of reference for the investigation of Shared Services for the Region. The Working Group is made up of the following: 

Deputy Chief Representative – Mayor Jan Bonde



Burnie – Mayor Anita Dow



King Island – Mayor Duncan McFie



Waratah-Wynyard – General Manager, Michael Stretton



Devonport – General Manager, Paul West

The first meeting of the Working Group was convened on 14 October. 3.2.

Attended the 2015 Local Government Managers Australia (LGMA) Conference in Launceston. The event is run annually and is a professional development opportunity for council professional officers. The theme of this year’s event was ‘Leadership from a different perspective’ and included a number of informative and interesting speakers including: 

John Perry - Coordinator General – spoke about leading towards a new economy in Tasmania. He outlined the current Tasmanian economic outlook including employment growth now being above the national average – significant growth in construction sector - high retail trade growth - growth in business investment - residential building activity is up GSP (Gross State Product) estimate for 2015/16 is currently tracking at 2.5%. All of the above is leading to improved business confidence in Tasmania linked to consumer and market confidence although government assistance is still necessary - particularly around the State’s aging population. The State Government’s plan is to increase Tasmania’s population to 650,000 by 2050 - Tasmania has a diverse economy with labour demands continuing to change – as part of this change it is important to focus on how we do business – moving from a manufacturing based economy to a service based economy will present challenges but it is imperative to take opportunities and grasp changing trends - particularly as we see more automation, globalisation and collaboration - focus on design led thinking will be essential in the future - digital platforms are continuing to increase and Tasmania has the unique advantage of enviable liveability and lifestyle on which we need to capitalise - innovation and different way of thinking - creativity, rationality, starts with what the consumer wants and then works back to find a design led solution - integration leads to the best results in all work practices - need to capitalise on creative minds from start to finish - build creative environments within the workplace - design led is not just for designers it creates a corporate culture that leads to knowledge management practices within the workplace - skilled workforce with a focus on problem solving, creativity, social intelligence, and entrepreneurship will be essential into the future.

ITEM 6.1

PAGE 161 Report to Council meeting on 26 October 2015



Donna Adams - Assistant Commissioner Tasmania Police spoke about leadership in tough times. Donna outlined a case study of work she undertook in Tas Police in 2012. Her presentation focused on how to use a negative environment to your advantage and the importance of engagement with stakeholders. Setting the vision, keys to success personal leadership insights and assessing the environment are all essential components of good leadership. Reducing budgets, shrinking the workforce, moral issues, perception of doing more with less and a 15 per cent reduction in staff was Tasmania Police’s challenge in 2012. Donna worked through how they had to introduce these reductions while responding to negative comments in the community about the process and the outcomes - when the focus is on the negatives it is the best time to look for new initiatives and turn those negatives into positives – Tas Police flipped the morale issues and ensured there was support for the front line - some of the imperatives needed included managers being focussed on making existing processes better, opportunities to challenge assumptions, create a sense of urgency, create a vision, determining how to make it happen, consultation (new ideas, engage the workforce), set the vision, identify the barriers/blockers, early engagement with unions, build the right team, maintain the momentum and obtain high level support. Leadership needs to be embedded into senior management performance action plans - importance of setting the vision is a priority including strategic direction, business priorities, performance targets foundations for leadership success, establish your reputation, seek learning opportunities, turn weaknesses into strengths, know your business, set goals and have a plan. Above all else remain in touch with your people.



Brett Godfrey - Virgin Australia inaugural CEO spoke about how different thinking can lead to new and innovative ideas. He outlined his involvement with the introduction of Virgin Airlines into Australia and some of the challenges he encountered along the way. He stressed the importance of being prepared to move outside your comfort zone and how the power of a fresh set of eyes into problem solving can assist in finding a resolution. Know your business and your competitive advantages - if conventional thinking had have been applied when Virgin first launched in Australia it would have failed - corporate culture provides long term results - changing corporate culture that is imbedded in an organisation can be the hardest thing to overcome.



Dave Dilger - Page Seager Lawyers focussed on human resources management and the importance of leadership and preparedness to have courageous conversations when managing people. He asked – “what is the number one problem with today's managers?” – Answer “failure to deal with poor performer/s performance”. Why is effective performance management so necessary – if the job is to get results it is imperative for leadership and management being integral to getting outcomes.



Janine Carruthers - KPMG - learning and leading in adaptive environments will be the difference between success and failure - ability of leaders to look to the future, unite and inspire people behind a desired purpose – leadership is using influence to bring about change, establishing future direction, helping people to see the direction and work towards it - and ITEM 6.1

PAGE 162 Report to Council meeting on 26 October 2015

above all else developing people along the way. Accepting mediocrity should not occur – “the standard you walk past is the standard you accept” – if those around you are unable to change themselves good leaders will work to ensure the change occurs around them - the only real training for leadership - is leadership. 

Peter Kenyon - building healthy, communities – Peter outlined the eight characteristics of a healthy, vibrant, resilient and enterprising community and local economy: 1.

Practice ongoing participation

dialogue

and

broad-based

Fosters commitment to place

Builds connections and collaborations

Knows itself and builds on existing assets

Shapes the future

Acts with ideas and opportunity obsession

Embraces change and takes responsibility

Generates leadership

community



Tim Wootton - Leadership - should managers lead or manage – leadership requires complex skills some inherent some learnt - birth should not be a guarantee to a taxpayer supported life - urban consolidation is occurring throughout Australia and Tasmania's share of Australia's population on a percentage basis will likely decrease from around 2.3% to about 1.6% over the next 50 years. The working age and its impact on Government expenditure will be the biggest challenge for all governments in the future. The big picture is Tasmania is grossly over governed – it has 17 Federal politicians, - 40 State MP’s – 270 Local Government councillors for a population base of 500,000 compared to 17 for a similar number of people in the ACT. Tim questioned if there really is a role for Local Government in a modern society - if economists win there will no doubt be amalgamation in Tasmania.



David Morris - Simmons Wolfhagen – spoke about the delineation of the role of the Mayor and General Manager - currently a very piercing focus is on Local Government in Tasmania which is distracting the community from the good work that Local Government actually does. At the heart of the investigations currently underway in Tasmania is the relationship between Mayors and the General Manager - the Local Government Act currently provides minimal guidance and in some respects has created some of the tensions - behaviour, leadership, culture and experience plus transparency are core to good leadership.

Also at this year’s Conference Karen Hampton, Council’s Governance CoOrdinator was reappointed for another year as the State President. Matthew Atkins, Council’s Deputy General Manager was appointed to the State Board for a three year term. The membership also ratified the State Board’s recommendation to change the name of the organisation to Local Government Professionals Australia (Tasmanian Branch). ITEM 6.1

PAGE 163 Report to Council meeting on 26 October 2015 3.3.

Dulverton Waste Management Authority provided information to Council on its activities for 2014/15. The report indicates that for the financial year the Authority finished in a far stronger position than budgeted. A copy of the statement is attached for information.

3.4.

Attended a Local Government Association of Tasmania (LGAT) Regional Breakfast meeting. LGAT have introduced a twice yearly program of breakfast meetings in each of Tasmania’s three regions. This meeting was held in Devonport and included presentations from Tourism Tasmania and the Tourism Industry Council on the Tourism 21 Plan and an overview of Tasmania’s visitor economy.

COMMUNITY ENGAGEMENT The information included above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS Any financial or budgetary implications related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Councils’ operating budget as a result of this recommendation.

RISK IMPLICATIONS Any specific risk implications will be outlined in the commentary above. Any specific issue that may result is any form of risk to Council is likely to be subject of a separate report to Council.

CONCLUSION This report is provided for information purposes only and to allow Council to be updated on matters of interest.

ATTACHMENTS 1.

Dulverton Waste Management Authority

Action Report on Council Resolutions - October 2015

RECOMMENDATION That the report of the General Manager be received and noted.

Author: Position:

Paul West General Manager

ITEM 6.1

P PAGE 164 Dulverton D Wa aste Management Authority

ATTTACHMENT [1 1]

ITEM 6.1

P PAGE 165 Dulverton D Wa aste Management Authority

ATTTACHMENT [1 1]

ITEM 6.1

PAGE 166 Action Report on Council Resolutions - October 2015

ATTACHMENT [2]

DEVONPORT CITY COUNCIL ACTION REPORT ON COUNCIL RESOLUTIONS - OCTOBER 2015 OPEN SESSION MEETING DATE September 2015

RESOLUTION NO

TOPIC

RESOLUTION/ITEM

STATUS

COMMENTS

182/15

Victoria Parade Lighting - NOM Ald A J Jarman

Completed

Consultation underway. Will be listed for consideration in 2016/17 budget.

183/15

2015 Masters Games - Adelaide

184/15

Supply & Delivery of Backhoe Loader

185/15

Contract 1292 Design & Replacement of Bellamy Road Bridge

186/15

Contract 1296 Kelcey Tier Road Pavement Renewal

187/15

Contract 1297 William Street Pavement Reconstruction Stewart to Steele Street

Investigate installation of suitable lighting of sections of footpath on Victoria Parade, this to include community consultation, costings and other information to be considered as part of 2016/17 budget deliberations. Note Mayor’s attendance, Cradle Coast Authority will reimburse Council airfares and nine night’s accommodation with all remaining costs met by Council. JF Machinery’s quote be accepted for supply of JCB 3cx backhoe loader for $161,440 (ex GST), with trade-in price for existing loader of $39,000 (ex GST) Award contract to BridgePro Engineering Pty Ltd for $147,300 (ex GST) and note that design, project management and administration are estimated to cost $6,000 (ex GST) with a construction contingency of $15,000 (ex GST) included in budget. Award contract to Hardings Hotmix P/L for $301,339 (ex GST) and note TasWater relocations are estimated to cost $15,000 (ex GST); design, project management and administration are estimated to cost $25,000 (ex GST) with a construction contingency of $20,000 (ex GST) included in budget. Award contract to Kentish Construction & Engineering Company P/L for $303,764 (ex GST) and note design, project management and administration are estimated to cost $25,000 (ex GST) with a construction contingency of $30,000 (ex GST) included in budget.

ITEM 6.1

Completed

RESPONSIBLE OFFICER DGM

Completed

Backhoe has been ordered.

DGM

Completed

Contract has been awarded.

DGM

Completed

Contract has been awarded.

DGM

Completed

Contract has been awarded.

DGM

PAGE 167 Action Report on Council Resolutions - October 2015

MEETING DATE September 2015

RESOLUTION NO 188/15

189/15 190/15

192/15

TOPIC

RESOLUTION/ITEM

STATUS

Public Address System - Rooke Street Mall Harbourmaster’s Café Request by Devonport Tennis Club for Removal of Trees

Note information and determine not to proceed at this time.

Completed

Matter deferred pending workshop being held. Advise Devonport Tennis Club due to threatened native vegetation community status of Melaleuca Ericifolia Council unable to condone lopping or removal of any trees in stand. Agree to continue support to Lions Club of Devonport Inc as in Heads of Agreement and underwrite Taste the Harvest event for next three years up to a maximum of $10,000 per year based on agreed criteria. GFC 34/15 Further consider ongoing support for Renew Devonport project in March 2016. GFC 35/15 Authorise moving to an offsite storage solution as outlined. GFC 36/15 Adopted Fitness for Work Policy which also applies to Aldermen when attending a Council Workplace in an official role. GFC 38/15 Formally adopted the following Aldermen as additional Committee members: Governance & Finance - Ald Martin; Infrastructure, Works and Development - Ald Laycock and Community Services - Ald Goodwin

Completed

Taste the Harvest Financial Support request from Lions Club of City of Devonport Inc Governance and Finance Committee Meeting - 21 September 2015

198/15

ATTACHMENT [2]

ITEM 6.1

COMMENTS

EM (C&B)

Completed

Mr Murphy invited to Workshop on 19 October 2015 Letter to Tennis Club advising of Council resolution sent 2 October 2015.

Completed

Lions Club advised.

Completed

Item listed.

Completed

Project underway.

Completed

RESPONSIBLE OFFICER

DGM DGM

EM (CS)

EM (C&B)

PAGE 168 Action Report on Council Resolutions - October 2015

MEETING DATE September 2015

RESOLUTION NO 198/15 (cont.)

TOPIC

ATTACHMENT [2]

RESOLUTION/ITEM

STATUS

GFC 39/15 Received Annual Financial Report which will be included as Appendix in 2015 Annual Report and adjusted carried forward capital works projects budget as listed to value of $4,888,468.

Completed

COMMENTS

RESPONSIBLE OFFICER EM (C&B)

Previous Council Resolutions - still being actioned MEETING DATE August 2015

RESOLUTION NO

TOPIC

RESOLUTION/ITEM

STATUS

COMMENTS

160/15

PA2015.0035 Sports and Recreation (Paintball Facility)

Completed

Application withdrawn.

164/15

Land at 260 Steele Street, Devonport - Off Leash Dog Area and other community uses

Conditionally approved application PA2015.0035 and granted a Permit to use and develop land identified as 56 Nielsens Road, Tugrah for the following purposes:  Sports and Recreation (Paintball facility) assessment against performance criteria for the following provisions in Rural Resource zone: 26.3.1, 26.4.1 & 26.4.2 and provision E9.5.1 in the Traffic Generating Use and Parking Code (Signage Permitted) Note report regarding possible use of land at 260 Steele Street, Devonport and: a) proceed with installation of an off leash dog area at northern side of property utilising $30,000 budget allocation in 201516 operational budget; and b) request that a further report be provided which considers community storage options for former office building and sheds in accordance with Devonport Interim Planning Scheme and likely budgetary requirements.

In progress

Crown Land’s advice received. Dog exercise area a permitted use under the lease. Total to complete work is $35,000. Proposed to proceed with works resulting in over expenditure of budget line item. Application to be forwarded to Crown Lands Services advising of works to be undertaken and seeking final sign off. Report being prepared for future Council meeting regarding planning requirements.

ITEM 6.1

RESPONSIBLE OFFICER DGM

PAGE 169 Action Report on Council Resolutions - October 2015

MEETING DATE August 2015

RESOLUTION NO 174/15

TOPIC

RESOLUTION/ITEM

STATUS

COMMENTS

Community Services Committee Meeting - 17 August 2015

CSC 21/15 Further report be provided detailing impact, costs and level of community support for a Bike Safety Park within Pioneer Park, East Devonport. CSC 23/15 Council appoint three Aldermen to assess applications and report assessment to September Council meeting, those Aldermen being Aldermen Martin, Keay and Goodwin CSC 25/15 Seek community feedback on potential lighting of Meercroft Park and/or Byard Park; with further report provided to Council. CSC 26/15 Youth Engagement Plan be endorsed CSC 27/15 Undertake a Devonport Community Survey for benchmarking purposes. Seek expressions of interest for the project in line with project brief - further report to be provided to Council once expressions of interest have been received and evaluated. Noted success of application from Round 1 of Australian Government’s National Stronger Regions Fund and authorised General Manager to negotiate, finalise and execute Deed of Agreement with the Australian Government by due date.

In progress

Report to Community Services Committee meeting 19 October 2015.

Completed

Working group assessment 28 September 2015 and report to Community Services Committee meeting 19 October 2015.

In progress

Consultation completed as a result further options are being investigated.

In progress

Youth Focus groups currently being developed. Community Survey currently open on Speak Up Devonport, closes 7 December 2015. Primary project participants confirmed 9 October 2015.

July 2015

145/15

East Devonport Public Art Project Proposal

June 2015

121/15

LIVING CITY National Stronger Regions Fund Grant Deed

ATTACHMENT [2]

ITEM 6.1

In progress In progress

In progress

Contract nearing completion.

RESPONSIBLE OFFICER EM (CS)

EM (C&B)

DGM (IW&D)

PAGE 170 Action Report on Council Resolutions - October 2015

ATTACHMENT [2]

MEETING DATE June 2015

RESOLUTION NO 130/15

TOPIC

RESOLUTION/ITEM

STATUS

COMMENTS

Community Services Committee Meeting - 15 June 2015

CSC 11/15

In progress

Report being prepared for November 2015 meeting, waiting on quotes/plans from Gym Club.

February 2015

30/15

Entry Corridor Ferry Terminal to Bass Highway Ald J F Matthews

January 2015

3/15

Drainage Issues 160B Sheffield Road and Gibson Court Subdivision Ald J T Keay

b) seek detailed Officer’s report on request from Devonport Gymnastics Club relating to new building/clubhouse for consideration and potential inclusion in Council’s long term asset and financial plans. CSC 13/15 b) seek Department of State Growth advice re potential installation of signage outlining Devonport attractions on Tarleton Street/Bridge Road. c) request report from City Engineer on proposal to designate south side of Morris Ave (opposite Devonport Community House, from Middle Road to Chichester Drive) as a “No Standing” zone. Eastern Shore Committee be requested to review original Eastern Shore Redevelopment Plans to develop an approach to prioritising enhancement of road corridors from Spirit of Tasmania Ferry Terminal at East Devonport and the Bass Highway. Engage a suitable consulting firm to prepare a report on drainage issues related to 160B Sheffield Road and Gibson Court subdivision with a requirement that the Consultant engaged be required to consult directly with the property owners.

ITEM 6.1

In progress

Existing directional signage being reviewed by Infrastructure & Works Department.

Completed

Additional no standing area being designated opposite Community House driveway.

Completed

Report on current agenda.

Completed

Report from Consultant received which was reported to 12 October Infrastructure Works and Development Committee.

RESPONSIBLE OFFICER EM (CS)

EM (CS)

DGM (IW&D)

PAGE 171 Action Report on Council Resolutions - October 2015

ATTACHMENT [2]

CLOSED SESSION MEETING DATE September 2015

RESOLUTION NO 202/15

TOPIC LIVING CITY Land Acquisition

RESOLUTION/ITEM

STATUS

Authorise General Manager to negotiate purchase of required land at a value up to $25,000 (exc GST)

In progress

RESPONSIBLE OFFICER DGM

COMMENTS

Previous Council Resolutions - still being actioned MEETING DATE December 2014

RESOLUTION NO 320/14

TOPIC LIVING CITY Business and Professional Precinct Proposal

RESOLUTION/ITEM

STATUS

COMMENTS

Support preparation in conjunction with Devonport Central Pty Ltd of proposal for new business relocation into King Street.

Ongoing

Awaiting response potential tenant.

ITEM 6.1

from

RESPONSIBLE OFFICER DGM (IW&D)

PAGE 172 Report to Council meeting on 26 October 2015

6.2

MAYOR'S MONTHLY REPORT File: 22947 D389208

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2

Provide appropriate support to elected members to enable them to discharge their functions

SUMMARY This report details meetings and functions attended by the Mayor.

BACKGROUND This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of September 2015.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of September 2015:                             

ABC Radio interview – Soundshell & Meercroft/Byard Park lighting Crisis accommodation announcement - youth homeless or at risk - TAFE Don College – John Thompson Graham Jones, President D&STA Arts & Culture Committee Environmental Health Australia – official welcome Learning Communities Special Interest Group LIVING CITY – update East Devonport Community House Sunday Examiner interview Regional Gallery Exhibition Opening Kommunity Kids & Kids in the Kitchen Golf Day Deputy Mayor Annette Rockliff Coastal FM interview – Chris Morris Malcolm Ryan – Rhuby Delights ABC Radio interview Council Workshop Briefing – Mersey Leven Emergency Management Planning Committee Food Security Network Mersey Leven Emergency Management Planning Committee – Sheffield Devonport High School Centennial Celebration Committee 7AD Sylvia Sayers & new Tasmania Talks announcer Brian Carlton Spreyton Primary School – Student Council – LIVING CITY Mayor’s community/business Lunch – Drysdale House Spreyton Cider – Learning Communities Devonport Rotary – World Record Car Wash Devonport Chaplaincy – Andrew Hillier Walk for William Devonport Bowls Club season Launch ITEM 6.2

PAGE 173 Report to Council meeting on 26 October 2015

                             

Minamata Sister City Committee Advocate interview & photo ABC Northern Tasmania interview Planning Taskforce – Cradle Coast Authority, Burnie Maribyrnong Sports Academy & University of Victoria - Melbourne Devonport Eisteddfod Talent Finale AFL Tasmania TFL Grand Final Luncheon – Hobart Rugby Tasmania Grand Final (Devonport Bulls) – Hobart UTAS – Leanne Stubbs Cradle Coast Authority Reps Meeting – Burnie Stephen Farquer – Qantaslink Tasmanian Freight Equalisation Forum – Launceston TCCI Chairman’s Luncheon – Launceston Mr Jack Benson 100th Birthday Celebration Devonport High School Centennial Celebration Committee Our Lady of Lourdes – Kinder City Mersey Community Care Nixon Street Primary School student social The Junction “Employ Me Film Project” - DECC Premier Will Hodgman, Adam Brooks MP, Joan Rylah MP visit to Bass Strait Maritime Centre Tasmanian Fire Service NW Fire Competitions East Devonport Bowls Club Season Opening Primary School Basketball Championships Citizenship Ceremony Heartbeat Foundation – Ulverstone Financial Assistance Committee Inspector Shane Lefevre Council and Council Committee Meetings A number of 7AD interviews Resident meetings

ATTACHMENTS Nil

RECOMMENDATION That the Mayor’s monthly report be received and noted.

Author: Position:

Robyn Woolsey Administration Officer

Endorsed By: Position:

ITEM 6.2

Paul West General Manager

PAGE 174 Report to Council meeting on 26 October 2015

6.3

WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING

Council is required by Regulation 8(2)(c) of the Local Government (Meeting Procedures) Regulations 2015 to include in the Agenda the date and purpose of any Council Workshop held since the last meeting. Date 5/10/2015

Description Interim Planning Matters

Scheme

New Year’s Eve Event Brett Smith, Cradle coast Authority Devonport Oval Upgrade Facilities Plan Actions

19/10/2015

Rooke Street Mall Play Equipment Mersey Bluff Sound Shell Public Consultation LIVING CITY Update

Live and Learn Strategy

Leigh Murphy master’s Café)

(Harbour-

Purpose An update was provided on outstanding matters in the Devonport Interim Planning Scheme. Discussion on the format for 2015 event. An update was provided on the latest activities of the Authority. Discussion on the scope of works involved in the proposed upgrade project at the Devonport Oval. An update was provided on new play equipment in the Mall. An overview was provided on the public consultation outcomes. Representative of P+i Group provided an update to Aldermen on the LIVING CITY project. The Live and Learn Strategy developed by the Learning Communities Working Group was presented to Aldermen. A request received from Murphy Investments to use Council maintained parkland for activities associated with the Harbourmaster’s Cafe was discussed with Council.

RECOMMENDATION

That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.

Author: Position:

Robyn Woolsey Administration Officer

Endorsed By: Position:

ITEM 6.3

Paul West General Manager

PAGE 175 Report to Council meeting on 26 October 2015

7.0

SECTION 23 COMMITTEES

7.1

INFRASTRUCTURE WORKS AND MEETING - 12 OCTOBER 2015

DEVELOPMENT

COMMITTEE File: 29528 D390461

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2

Provide appropriate support to elected members to enable them to discharge their functions

SUMMARY The purpose of this report is to receive the minutes and endorse the recommendations provided to Council by the Infrastructure Works and Development Committee meeting held on Monday, 12 October 2015.

ATTACHMENTS 1.

Minutes - Infrastructure Works and Development Committee - 12 October 2015

RECOMMENDATION

That the minutes of the Infrastructure Works and Development Committee meeting held on Monday, 12 October 2015 be received and the recommendations contained therein be adopted. IWC 34/15

Mersey Bluff Sound Shell Community Comments (note this matter deferred to Council following provision of additional information)

IWC 35/15

Stormwater Strategy - Year 3 Status

IWC 36/15

Council Policy Review - Driveway Policy

IWC 37/15

Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment

IWC 38/15

160B Sheffield Road Drainage - Independent Report

IWC 39/15

Infrastructure and Works Report

IWC 40/15

Development and Health Services Report

Author: Position:

Robyn Woolsey Administration Officer

Endorsed By: Position:

ITEM 7.1

Paul West General Manager

PAGE 176 Minutes - Infrastructure Works and Development Committee - 12 October 2015

ATTACHMENT [1]

MINUTES OF AN INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET, DEVONPORT ON MONDAY, 12 OCTOBER 2015 COMMENCING AT 6:00PM PRESENT:

Ald L M Perry (Chairman) Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews

Aldermen in Attendance: Ald Keay Ald Rockliff Council Officers: General Manager, P West Deputy General Manager, M Atkins Manager Development, B May Infrastructure and Works Manager, K Lunson Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. 1.0

APOLOGIES The following apology was received for the meeting. Ald Laycock

2.0

Apology

DECLARATIONS OF INTEREST There were no Declarations of Interest.

3.0

PROCEDURAL 3.1 3.1.1

PUBLIC QUESTION TIME QUESTIONS ON NOTICE FROM THE PUBLIC

Nil 3.1.2

QUESTION WITHOUT NOTICE FROM THE PUBLIC

Nil 3.2

QUESTIONS FROM ALDERMEN

Nil

ITEM 7.1

PAGE 177 Minutes - Infrastructure Works and Development Committee - 12 October 2015

ATTACHMENT [1]

3.3 NOTICES OF MOTION Nil

4.0 TENDERS Nil

5.0 INFRASTRUCTURE AND WORKS REPORTS 5.1

MERSEY BLUFF SOUND SHELL COMMUNITY COMMENTS (D385519) RESOLUTION MOVED: SECONDED:

Ald Matthews Ald Jarman

That it be recommended to Council that the report of the Infrastructure & Works Manager regarding the Mersey Bluff Sound Shell consultation be received and noted and that Council proceed with the removal of the steel roof structure and removal of the block wall totally and that Council be provided with a costing to provide an appropriate safety fence around the remaining concrete slab. PROCEDURAL MOTION IWC 34/15 RESOLUTION MOVED: SECONDED:

Ald Goodwin Ald Emmerton

The matter be deferred and subsequently referred direct to Council with additional information as discussed at the meeting. For   

Ald Perry Ald Emmerton Ald Goodwin

Against Ald Jarman Ald Matthews

For  

Against

CARRIED UNANIMOUSLY 5.2

STORMWATER STRATEGY - YEAR 3 STATUS (D387209) IWC 35/15 RESOLUTION MOVED: SECONDED:

Ald Goodwin Ald Jarman

That it be recommended to Council that the report of the City Engineer be received and that Council note the status of actions listed in the Devonport City Council Stormwater Strategy. Ald Perry Ald Emmerton Ald Goodwin

For   

Against Ald Jarman Ald Matthews

For  

Against

CARRIED UNANIMOUSLY ITEM 7.1

PAGE 178 Minutes - Infrastructure Works and Development Committee - 12 October 2015

5.3

ATTACHMENT [1]

COUNCIL POLICY REVIEW - DRIVEWAY POLICY (D387839) IWC 36/15 RESOLUTION MOVED: SECONDED:

Ald Goodwin Ald Emmerton

That it be recommended to Council that the report of the Infrastructure and Works Manager be received and noted and that Council adopt the revised Driveway Policy with immediate effect. For   

Ald Perry Ald Emmerton Ald Goodwin

Against

For  

Ald Jarman Ald Matthews

Against

CARRIED UNANIMOUSLY 5.4

CRADLE COAST WASTE MANAGEMENT GROUP 2014/15 RECYCLING BIN ASSESSMENT (D387840) IWC 37/15 RESOLUTION MOVED: SECONDED:

Ald Matthews Ald Emmerton

That it be recommended to Council that the Cradle Coast Waste Management Group’s 2014/15 Recycling Bin Assessment Report be received and noted. For   

Ald Perry Ald Emmerton Ald Goodwin

Against

For  

Ald Jarman Ald Matthews

Against

CARRIED UNANIMOUSLY 5.5

160B SHEFFIELD ROAD DRAINAGE - INDEPENDENT REPORT (D388980) IWC 38/15 RESOLUTION MOVED: SECONDED:

Ald Goodwin Ald Jarman

That it be recommended to Council that: 1.

the report of the City Engineer be received and noted;

an offer be made to Mr and Mrs Wyllie to fund the construction of a subsoil drain and swale drain along the northern boundary of their property at 160B Sheffield Road as recommended by consultants SEMF Pty Ltd.

Ald Perry Ald Emmerton Ald Goodwin

For   

Against Ald Jarman Ald Matthews

For  

Against

CARRIED UNANIMOUSLY ITEM 7.1

PAGE 179 Minutes - Infrastructure Works and Development Committee - 12 October 2015

ATTACHMENT [1]

6.0 INFRASTRUCTURE AND WORKS MONTHLY UPDATE 6.1

INFRASTRUCTURE AND WORKS REPORT (D386471) IWC 39/15 RESOLUTION MOVED: SECONDED:

Ald Jarman Ald Matthews

That it be recommended to Council that the Infrastructure and Works report be received and noted. For   

Ald Perry Ald Emmerton Ald Goodwin

Against

For  

Ald Jarman Ald Matthews

Against

CARRIED UNANIMOUSLY 6.2

DEVELOPMENT AND HEALTH SERVICES REPORT (D388141) IWC 40/15 RESOLUTION MOVED: SECONDED:

Ald Emmerton Ald Goodwin

That it be recommended to Council that the Development and Health Services report be received and noted. Ald Perry Ald Emmerton Ald Goodwin

For   

Against Ald Jarman Ald Matthews

For  

Against

CARRIED UNANIMOUSLY There being no further business on the agenda the Chairman declared the meeting closed at 6:19pm.

ITEM 7.1

PAGE 180 Report to Council meeting on 26 October 2015

7.2

COMMUNITY SERVICES COMMITTEE MEETING - 19 OCTOBER 2015 File: 29530 D391189

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2

Provide appropriate support to elected members to enable them to discharge their functions

SUMMARY The purpose of this report is to receive the minutes and endorse the recommendations provided to Council by the Community Services Committee meeting held on Monday, 19 October 2015.

ATTACHMENTS 1.

Minutes - Community Services Committee - 19 October 2015

RECOMMENDATION

That the minutes of the Community Services Committee meeting held on Monday, 19 October 2015 be received and the recommendations contained therein be adopted. CSC 29/15

Minutes of the Sport and Recreation Strategic Special Committee Meeting

CSC 30/15

Minutes of the Community Development Strategic Special Committee Meeting

CSC 31/15

Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting

CSC 32/15

East Devonport Bike Park Proposal

CSC 33/15

Permanent Art Collection Acquisition

CSC 34/15

Financial Assistance Working Group recommendations

CSC 35/15

New Year’s Eve 2015

CSC 36/15

Community Services Committee Report - October 2015

Author: Position:

Robyn Woolsey Administration Officer

Endorsed By: Position:

ITEM 7.2

Paul West General Manager

PAGE 181 Minutes - Community Services Committee - 19 October 2015

ATTACHMENT [1]

MINUTES OF A COMMUNITY SERVICES COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET, DEVONPORT ON MONDAY, 19 OCTOBER 2015 COMMENCING AT 6:02PM PRESENT:

Ald A L Rockliff (Chairman) Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock (from 6:03pm)

Aldermen in Attendance: Council Officers: General Manager, P West Community and Cultural Development Manager, B de Jong Governance Coordinator, K Hampton Marketing, Tourism and Recreation Manager, S Jones Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. 1.0

APOLOGIES The following apology was received for the meeting. Ald Martin

2.0

Apology

DECLARATIONS OF INTEREST The following Declaration of Interest was advised: Ald Jarman

3.0

4.6

Financial Assistance

PROCEDURAL 3.1 3.1.1

PUBLIC QUESTION TIME QUESTIONS ON NOTICE FROM THE PUBLIC

Nil 3.1.2

QUESTION WITHOUT NOTICE FROM THE PUBLIC

RODNEY RUSSELL - 225 STEELE STREET, DEVONPORT 1.

When I arrived tonight I walked into the Council meeting room and a meeting was in progress. Would it be possible for a system to be implemented that would identify that a meeting is in progress – ie a sign placed on door? The Chairperson indicated that Mr Russell’s concerns were noted and arrangements would be implemented to address the matter.

Sometimes it is hard to hear comments being made by Aldermen at meetings – is there something that can be done to improve this? ITEM 7.2

PAGE 182 Minutes - Community Services Committee - 19 October 2015

ATTACHMENT [1]

The Chairperson advised that with the introduction of recording of Council meetings it was important for all Aldermen and staff to use their microphones. It would be reiterated that microphones be used. 3.2

QUESTIONS FROM ALDERMEN

Nil

3.3 NOTICES OF MOTION Nil

4.0 COMMUNITY SERVICES REPORTS 4.1

MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING (D384085) CSC 29/15 RESOLUTION MOVED: SECONDED:

Ald Keay Ald Laycock

That it be recommended to Council the minutes of the Sport & Recreation Strategic Special Committee be received and noted. For   

Ald Rockliff Ald Goodwin Ald Jarman

Against

For  

Ald Keay Ald Laycock

Against

CARRIED UNANIMOUSLY 4.2

MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING (D384086) CSC 30/15 RESOLUTION MOVED: SECONDED:

Ald Goodwin Ald Keay

That it be recommended to Council that: 1.

the minutes of the Community Committee be received and noted;

Development

Strategic

Special

consideration be given in the 2016-2017 budget of the following items: 

Installation of ablution and BBQ facilities at Horse Head Creek Reserve; and



Installation of signs to deter unauthorized driving in Pioneer Park (located on both sides of the park), and to consider implementing an infringement process for unauthorized vehicles.

Ald Rockliff Ald Goodwin Ald Jarman

For   

Against Ald Keay Ald Laycock

For  

Against

CARRIED UNANIMOUSLY

ITEM 7.2

PAGE 183 Minutes - Community Services Committee - 19 October 2015

4.3

ATTACHMENT [1]

MINUTES OF THE ARTS CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE MEETING (D384087) CSC 31/15 RESOLUTION MOVED: SECONDED:

Ald Laycock Ald Keay

That it be recommended to Council that the minutes of the Arts, Culture and Tourism Strategic Special Committee be received and noted. For   

Ald Rockliff Ald Goodwin Ald Jarman

Against Ald Keay Ald Laycock

For  

Against

CARRIED UNANIMOUSLY 4.4

EAST DEVONPORT BIKE PARK PROPOSAL (D387573) CSC 32/15 RESOLUTION MOVED: SECONDED:

Ald Jarman Ald Keay

That it be recommended to Council that the report of the Community and Cultural Development Manager regarding the East Devonport bike safety park be received and noted and Council endorse the project as a priority for external grant application funding and possible future capital works funding. For   

Ald Rockliff Ald Goodwin Ald Jarman

Against Ald Keay Ald Laycock

For  

Against

CARRIED UNANIMOUSLY 4.5

PERMANENT ART COLLECTION ACQUISITION (D387596) CSC 33/15 RESOLUTION MOVED: SECONDED:

Ald Keay Ald Jarman

That it be recommended to Council that it approve the purchase of the Fiona Tabart #Scrimshaw, 2014 artwork for inclusion in the permanent art collection. Ald Rockliff Ald Goodwin Ald Jarman

For   

Against Ald Keay Ald Laycock

For  

Against

CARRIED UNANIMOUSLY Ald Jarman declared an interest in the next agenda item and left the meeting at 6:17pm. ITEM 7.2

PAGE 184 Minutes - Community Services Committee - 19 October 2015

4.6

ATTACHMENT [1]

FINANCIAL ASSISTANCE WORKING GROUP RECOMMENDATIONS (D387635) CSC 34/15 RESOLUTION MOVED: SECONDED:

Ald Laycock Ald Keay

That it be recommended to Council that: a.

the report regarding Financial Assistance be received and noted;

the unconfirmed minutes of the Community Financial Assistance Working Group held 28 September 2015 be received

the following Economic Development and Sponsorship Grants as listed be approved:

Organisation

Amount Requested ($) PA

Project Title

Fund Amount ($)

2015-16

2016-17

2017-18

Devonport Athletic Club Inc.

Devonport Athletic Club Christmas Carnival

$5,000 p.a. for 3 years

$5,000

Rotary Club of Devonport North Inc.

Devonport Motor Show 2016

$5,000 p.a. for 3 years

$2,000 and In Kind Support

In Kind Support

Devonport City Strikers Soccer Club

National Skills Acquisition Carnival

$2,000 p.a. for 3 years

$2,000

$12,000

$9,000

$7,000

TOTAL

the following Rate Remissions as listed be approved; Organisation

Property Address

General Rate Value

Fund Amount ($)

B Huett

58 Wright Street, EAST DEVONPORT

$2,472.05

$1,236.05

Devonport Agricultural & Pastoral Society

86A Gunn Street DEVONPORT

$5,000.00

East Devonport Tennis Club

48-50 Wright Street, EAST DEVONPORT

$1,154.18

Van Diemen Light Railway Society Inc.

24 Forth Road, DON

$9,573.90

Scouts Association of Australia 1st Spreyton Scouts

96 Mersey Main Road, SPREYTON

$1,105.37

Devonport Girl Guides

56A Forbes Street, DEVONPORT

$1,447.04

ITEM 7.2

PAGE 185 Minutes - Community Services Committee - 19 October 2015

ATTACHMENT [1]

Scouts Australia, Tasmanian Branch, Mersey District

342 Pumping Station Road, FORTH

$3,472.65

Mersey Rowing Club Inc.

52 River Road, AMBLESIDE

$1,617.39

TOTAL

$31,884.90

$24,606.58

the following Sporting Small Grants be approved: Organisation

Project Title

Amount Requested ($)

Fund Amount ($)

Devonport Judo Club

Scoring System Update

$1,400

$700

Maidstone Park Management Controlling Authority (MPMCA)

Defibrillator

$1,760

$880

Don Steamers Cricket Club

Outdoor Cricket Nets

$6,500

$3,000

East Devonport Football Club

Flooring Function Room

$4,037

$1,500

Devonport Bulls Rugby Club

Heartsmart First Aid Defibrillator

$2,185

$1092.50

Devonport Junior Soccer Inc.

2016 Devonport Cup (Soccer Tournament)

$7,100

$3,000

Devonport Bowls and Croquet Club Inc.

Replace Commercial Oven and Hot Plates

$5,500

$2,750

Dragons Abreast North West Tasmania Inc.

International Standard 10 Seat Dragon Boat

$16,200

$3,000

Devonport Tennis Club

Tennis Court re-fencing

$12,850

$3,000

$57,532

$18,922.50

TOTAL

the following Community Small Grants be approved; Organisation

Project Title

Amount Requested ($)

Fund Amount ($)

East Devonport Community House

Tai Chi for Arthritis

$3,000

Devonport Senior Citizens Club Inc.

We need to Pee

$3,000

North West Film Society

North West Film Societyâ&#x20AC;&#x2122;s Seniorâ&#x20AC;&#x2122;s Week Participation

$418.26

Devonport Apex Regatta Association Inc.

Annual Devonport Apex Regatta

$3,000

Mersey Community Care Association Inc.

Disabled Toilet Facilities

$3,000

Devonport Rotary Club

World Record Attempt

$3000

$500

ITEM 7.2

PAGE 186 Minutes - Community Services Committee - 19 October 2015

ATTACHMENT [1]

Devonport Chaplaincy Inc.

Fit 2 Learn

$3000

$1,500

Melrose Memorial Hall Controlling Authority

Hot Water Supply Upgrade

$2,100

Mersey Leven Child Care Services Inc.

Cultural Connections

$3,000

Child and Family Centre – East Devonport

Music in the Parks

$2,160

Mersey Yacht Club Inc.

Defibrillator

$2,845

$1,422.50

Wildlife Rescue and Rehab Inc.

Native Wildlife Rehabilitation Pens

$2,940

$1,470

Australian Breastfeeding Association (ABA) Mersey / Devonport

Updating Local Library and breastfeeding educational resources

$1386

$1,386

$32,849

$25,956.76

TOTAL

and; g.

the following Donations be approved. Organisation

Project Title

Devonport Agricultural & Pastoral Society Inc.

Prize for Horticultural Events

Claire Williams Devonport Orchid Society Inc.

Amount Requested ($) $80

$80

After School Book Club

$250

Spring Orchid Show

$250

$580

TOTAL

Ald Rockliff Ald Goodwin

For  

Fund Amount ($)

Against Ald Keay Ald Laycock

For  

Against

CARRIED UNANIMOUSLY Ald Jarman returned to the meeting at 6:18pm.

ITEM 7.2

PAGE 187 Minutes - Community Services Committee - 19 October 2015

4.7

ATTACHMENT [1]

NEW YEARS EVE 2015 (D389911) CSC 35/15 RESOLUTION MOVED: SECONDED:

Ald Goodwin Ald Jarman

That it be recommended to Council that the New Year’s Eve 2015 report be received and noted; and that Council further consider the 2015 event at the next available Workshop with the aim of securing community support for the staging of the event and its format. For  

Ald Rockliff Ald Goodwin Ald Jarman

Against Ald Keay Ald Laycock

For  

Against

CARRIED UNANIMOUSLY 4.8

COMMUNITY SERVICES COMMITTEE REPORT - OCTOBER 2015 (D375230) CSC 36/15 RESOLUTION MOVED: SECONDED:

Ald Keay Ald Jarman

That it be recommended to Council that the Community Services report be received and noted. Ald Rockliff Ald Goodwin Ald Jarman

For   

Against Ald Keay Ald Laycock

For  

Against

CARRIED UNANIMOUSLY There being no further business on the agenda the Chairman declared the meeting closed at 6:22pm.

ITEM 7.2

PAGE 188 Council meeting Agenda 26 October 2015

8.0

CLOSED SESSION

RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015, the following be dealt with in Closed Session.

Item No

Matter

Local Government (Meeting Procedures) Regulations 2015 Reference

8.1

Application for Leave of Absence

15(2)(i)

8.2

Unconfirmed Minutes - Cradle Coast 15(2)(g) Authority Board Meeting - 8 September 2015

8.3

LIVING CITY (Stage 1)

15(2)(d)

PAGE 189 Council meeting Agenda 26 October 2015

OUT OF CLOSED SESSION RECOMMENDATION That Council: (a)

having met and dealt with its business formally move out of Closed Session; and

(b)

resolves to report that it has determined the following:

Item No

Matter

8.1

Application for Leave of Absence

8.2

Unconfirmed Minutes - Cradle Coast Noted Authority Board Meeting - 8 September 2015

8.3

LIVING CITY (Stage 1)

9.0

Outcome

CLOSURE

There being no further business the Mayor declared the meeting closed at <insert time> pm.