NOTICE OF MEETING Notice is hereby given that a Community Services Committee of the Devonport City Council will be held in the Council Chambers, on Monday 18 August 2014, commencing at 5:30pm. The meeting will be open to the public at 5:30pm.
QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 13 August 2014
AGENDA FOR A COMMUNITY SERVICES COMMITTEE MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 18 AUGUST 2014 AT THE COUNCIL CHAMBERS AT 5:30PM Item
Page No.
1.0
APOLOGIES .............................................................................................. 5
2.0
DECLARATIONS OF INTEREST ........................................................................ 5
3.0
PROCEDURAL ............................................................................................ 5
3.1
PUBLIC QUESTION TIME ...................................................................................................... 5
3.1.1
Responses to Questions raised at prior meetings ...................................................................... 6
3.1.2
Questions on notice from the public ........................................................................................... 6
3.1.3
Questions without notice from the public ................................................................................... 6
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................. 7
3.3
NOTICE OF MOTIONS ......................................................................................................... 7
4.0
COMMUNITY SERVICES REPORTS .................................................................. 8
4.1
Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D334236)......................................................................................................................... 8
4.2
Use of Council leased grounds on Good Friday (D333323) ................................................... 42
4.3
Development and Health Services Report (D334794) ............................................................ 45
4.4
Learning Communities Strategic Framework (D335503) ........................................................ 56
4.5
Financial Assistance Grants 2013-14 Acquittals (D337137) .................................................. 102
4.6
Partnership Agreements 2013-14 Annual Reports (D337164) .............................................. 114
4.7
Food Security Grant (D337374) ................................................................................................. 188
4.8
Community Services Report (D333650) ................................................................................... 193
5.0
CLOSURE .............................................................................................. 221
PAGE 5 Report to Community Services Committee meeting on 18 August 2014
Agenda of a meeting of the Devonport City Councilâ€&#x;s Community Services Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday, 18 August 2014 commencing at 5:30pm. PRESENT Present Chairman
Ald A L Rockliff Ald P G Hollister Ald A J Jarman Ald L M Laycock Ald S L Martin Ald W P Wilson
IN ATTENDANCE
1.0 APOLOGIES 2.0 DECLARATIONS OF INTEREST
Apology
PAGE 6 Report to Community Services Committee meeting on 18 August 2014
3.0 PROCEDURAL 3.1 PUBLIC QUESTION TIME
Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
ITEM 3.0
PAGE 7 Report to Community Services Committee meeting on 18 August 2014
3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received. 3.1.3 Questions without notice from the public
3.2 QUESTIONS ON NOTICE FROM ALDERMEN
At the time of compilation of the agenda no questions on notice from Aldermen were received.
3.3 NOTICE OF MOTIONS At the time of compilation of the agenda no notices of motion were received.
ITEM 3.0
PAGE 8 Report to Community Services Committee meeting on 18 August 2014
4.0
COMMUNITY SERVICES REPORTS
4.1
MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS File: 29530 D334236
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council‟s
SUMMARY
To present the minutes of Controlling Authorities, Working Groups and Special Committee meetings managed by the Community Services Department of Council.
BACKGROUND The relevant information specific to each Controlling Authority, Working Group and Special Committee is outlined in individual reports.
STATUTORY REQUIREMENTS
Under Section 24 of the Local Government Act Special Committees, a Council may establish on such terms and for such purpose as it thinks fit. This report is providing the minutes of Special Committees of Council.
DISCUSSION The minutes of the following Committee meetings are attached: Devonport Recreation Centre Special Committee Eastern Shore Special Committee East Devonport Recreation and Function Centre Special Committee Building Families Committee Devonport Food and Wine Festival Special Committee (x3)
An application for membership was received from Debbie Grice. The Committee recommends to Council that Debbie Grice be appointed as a member of the Committee.
An application for membership was received from Jodhi Wilkinson. The Committee recommends to Council that Jodhi Wilkinson be appointed as a member of the Committee.
Sylvia Sayers and Teena Snare formally resigned from the Committee. A letter to acknowledge their extensive and valued contribution to founding and establishing the Festival will be sent from the Mayor.
Meercroft Park Special Advisory Committee Maidstone Park Controlling Authority
The MPMCA have no issues with the internal renovations (kitchen) proposed, however, they do have some concerns with the external renovations (size and ITEM 4.1
PAGE 9 Report to Community Services Committee meeting on 18 August 2014
positioning of a ramp and placement of gas bottles near the kiosk). There was no request for outside renovations received by MPMCA for discussion and approval. A motion was moved that the MPMCA Executive meet with delegates of the Spreyton Cricket and Bowls Club. Don River Railway Special Committee Julie Burgess Operations Committee Community Safety Liaison Group Imaginarium Special Committee
COMMUNITY ENGAGEMENT
Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS
The financial implications are outlined in individual reports and all are in accordance with existing budgets.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION The Controlling Authorities, Working Groups and Special Committees will continue to meet and provide Council with information and recommendations for community facilities and services.
ATTACHMENTS 1.
Unconfirmed Minutes of Committee - 4 June 2014
the
Devonport
2.
Unconfirmed Minutes of the Eastern Shore Special Committee - 3 June 2014
3.
Unconfirmed Minutes of the East Devonport Recreation and Function Centre Special Advisory Committee - 10 June 2014
4.
Unconfirmed Minutes of the Building Families Committee - 11 June 2014
5.
Confirmed Minutes of the Devonport Food and Wine Festival Special Committee - 23 June 2014
6.
Confirmed Minutes of the Devonport Food and Wine Festival Special Committee - 7 July 2014
7.
Unconfirmed Minutes of the Devonport Food and Wine Festival Special Committee - 4 August 2014
8.
Unconfirmed Minutes of the Meercroft Park Special Advisory Committee - 8 July 2014
9.
Unconfirmed Minutes of the Maidstone Park Controlling Authority - 10 June 2014
10.
Unconfirmed Minutes of the Don River Railway Special Committee held 2 Jul 14 ITEM 4.1
Recreation
Centre
Special
PAGE 10 Report to Community Services Committee meeting on 18 August 2014
11.
Unconfirmed Minutes of the Julie Burgess Operations Committee - 8 July 2014
12.
Unconfirmed Minutes of the Community Safety Liaison Group - 31 July 2014
13.
Unconfirmed Minutes of the Imaginarium Science Centre Special Committee - 30 July 2014
RECOMMENDATION That it be recommended to Council that the combined minutes of Controlling Authorities, Working Groups and Special Committees be received and noted; and that: 1.
Debbie Grice and Jodhi Wilkinson be appointed as members of the Devonport Food and Wine Festival Special Committee.
Author: Sarah Masters Position: Community Services Administration Officer
Endorsed By: Evonne Ewins Position: Executive Manager, Community Services
ITEM 4.1
PAGE 11 Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 4 June 2014
ATTACHMENT [1]
MINUTES OF THE DEVONPORT RECREATION CENTRE SPECIAL COMMITTEE HELD IN THE COUNCIL COMMITTEE ROOMS ON WEDNESDAY, 4 JUNE 2014 COMMENCING AT 5.15PM PRESENT Committee Members Mathew Cock Ald Perry Bruce Robinson Dominic Graham Rick Forth Greg Collis David Cole Bob Jago Nani Clark Council Officers Fabio Pizzirani Sarah Masters
Chairman Independent Table Tennis Independent Basketball Independent Independent White Lion Sports & Recreation Coordinator (SRC) Community Services Administration Officer (CSAO)
Guest Mayor Steven Martin APOLOGIES Ald Keay Kate Beer Ken Mason Kim Robinson Stuart Jones 1.0
Devonport Community House Table Tennis Independent Marketing, Tourism and Recreation Manager (MTRM)
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the minutes of the meeting held 7 May 2014 be received and noted. B. Robinson/R. Forth
CARRIED
2.0
DECLARATION OF INTEREST Nil
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1
Kim Robinson to follow up matters from April meeting: Formalise the committee for reporting on the accommodation units; Letter to be sent to Aldermen regarding the process for the allocation of funds for the Youth Centre lighting upgrade.
3.2
Greg Collis has received no update in relation to the tender process for the NWBU Finals.
3.3
Lux levels in the Youth Centre have been tested and all levels are above engineering standards.
3.4
Repair work to walls in squash courts 1 and 2 is scheduled for the first two weeks in July. ITEM 4.1
PAGE 12 Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 4 June 2014
3.5
Whitelion waiting on a response to their letter dated 8 May 2014 in relation to sponsorship from Splash.
3.6
SRC contacted Waratah-Wynyard Council for further information in regards to the School Holiday Program. Currently waiting on a return call.
4.0
CORRESPONDENCE Nil
5.0
CLUB REPORTS 5.1 Basketball Nil
6.0
ATTACHMENT [1]
5.2
Squash Winter roster has now been completed. There will be a 2 week social roster followed by a 5 week handicap tournament. After a 2 week break Pennant will start. The Coastal Squash Tournament will commence on 17 June.
5.3
Table Tennis New roster is about to commence. Old players have been retained and hoping to attract some new players. Come and Try day was a success. Thursday night competition is going well.
5.4
Gymnastics Nil.
5.5
White Lion Nil.
RECREATION OFFICER’S REPORT A staff member will be made available to score for the basketball tournament this weekend. Discussions between Council officers and Devonport Basketball Council (DBC) representatives are continuing in regards to the relocation of the DBC. The EOI is being drafted and a report will go up to Council once finalised. The Committee asked if they could look at the document before it went up to Council. Financial reports will be emailed to the Committee once available. Action: Ald Perry to follow up DBC relocation with SRC.
7.0
GENERAL BUSINESS 7.1
Relocation of Table Tennis Tables Ken Mason requested that the table tennis tables in the office in the squash building be relocated to the storeroom in the Youth Centre.
7.2
Agenda Items “Update on Units” to become a permanent agenda item.
[Nani Clark arrived at 5.55pm] 7.3
NWBU Finals Mathew Cock received a phone call querying the NWBU finals being held in Ulverstone. This item is to remain on future agendas for further discussion.
ITEM 4.1
PAGE 13 Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 4 June 2014
8.0
NEXT MEETING Wednesday, 6 August 2014 at 5.15pm.
Meeting closed: 6.00pm
ITEM 4.1
ATTACHMENT [1]
PAGE 14 Unconfirmed Minutes of the Eastern Shore Special Committee - 3 June 2014
ATTACHMENT [2]
MINUTES OF THE EASTERN SHORE SPECIAL COMMITTEE HELD AT THE EAST DEVONPORT RECREATION AND FUNCTION CENTRE ON TUESDAY, 3 JUNE 2014 COMMENCING AT 4.00PM PRESENT Committee Members Clyde Eastaugh Ald Graham Kent Ald Lynn Laycock Ald Grant Goodwin Vonda Morris Maureen Clarke Lynne Dolbey Sharifah Syed Rohan Council Officers Carol Bryant Sarah Masters
Chair
Sustainable Communities Manager Community Services Administration Officer
Guest Mayor Steve Martin APOLOGIES Nil 1.0
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the previous minutes of the meeting held 28 January 2014 be received and noted. S. Syed Rohan/L. Dolbey
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING 3.1
CARRIED
Capital Projects/Maintenance Issues The Committee discussed issues with the proposed pedestrian way-finding sign for Murray Street. A smaller pedestrian sign may be an option with the large sail sign utilised elsewhere. Action: Clyde Eastaugh to follow up with Council officers. Other maintenance issues: Cleaning of the tiger stripes has been scheduled; Damaged posts may be replaced. Quotes are currently being obtained; Garbage bins along Wheeler Street are scheduled to be emptied weekly. The Committee is to advise Council if this is not undertaken; Overgrown shrubs on Norton Way have been trimmed. The shrubs on the corner of Norton Way and Wright Street still need to be attended to. Action: Community Services Administration Officer to raise an action request for trimming of shrubs. ITEM 4.1
PAGE 15 Unconfirmed Minutes of the Eastern Shore Special Committee - 3 June 2014
ATTACHMENT [2]
[Ald Goodwin and Clyde Eastaugh arrived at 4.05pm] 4.0
GENERAL BUSINESS 4.1
Torquay Ferry Discussions took place as to the future of the Torquay Ferry. Mayor Martin has met with the Child and Family Centre, Eastern Shore Community House, and the ferry owners of Phoenix Coaches. To compensate for the ferry service ending, they will run 16 extra bus services through East Devonport during the week running along Tarleton Street. The Wheels for Work and Training Project will be hosting forums in July to discuss improving bus services. Clyde Eastaugh and Sharifah Syed Rohan were asked to attend the forum.
4.2
East Devonport Community Plan – Action Plan Status Discussions were held on each action. The Committee will approach local service clubs to seek auspice for an application to Tas Community Funds for outdoor gym equipment. Action: Sustainable Communities Manager to forward project brief to C. Eastaugh and Ald Goodwin to enable them to follow up with service clubs.
5.0
OTHER BUSINESS 5.1
Wi-Fi Elected members explained the process of the Notice of Motion that was put forward at the last Council meeting in regards to wi-fi.
5.2
Council Meeting at East Devonport The Committee asked whether the Council AGM could be held at East Devonport. Action: Sustainable Communities Manager to follow up.
5.3
Community Safety Survey Council is currently conducting a survey to understand community priorities in relation to safety. Committee members were asked to complete a survey.
5.4
Guest Speakers The Committee was asked to forward any ideas/suggestions for guest speakers for future meetings to Council‟s Community Services Administration Officer.
5.5
Soroptimist Donation A donation has been received from the Soroptimists. Maureen Clarke agreed that this could be put towards the installation of a bbq and picnic shelter in Pioneer Park.
5.6
East Devonport News Article Items The Committee was asked to forward any ideas/suggestions for articles for the East Devonport News to Council‟s Community Services Administration Officer.
5.7
Carpet Factory Rezoning The Committee requested a public briefing on the process undertaken for the rezoning of the carpet factory site to ensure the community understands all the facts around this decision. Action: Sustainable Communities Manager to follow up. ITEM 4.1
PAGE 16 Unconfirmed Minutes of the Eastern Shore Special Committee - 3 June 2014
6.0
NEXT MEETING To be advised.
Meeting closed 5.20pm
ITEM 4.1
ATTACHMENT [2]
PAGE 17 Unconfirmed Minutes of the East Devonport Recreation and Function Centre Special Advisory Committee - 10 June 2014
ATTACHMENT [3]
MINUTES OF THE EAST DEVONPORT RECREATION AND FUNCTION CENTRE SPECIAL ADVISORY COMMITTEE HELD AT THE EAST DEVONPORT RECREATION AND FUNCTION CENTRE ON TUESDAY, 10 JUNE 2014 COMMENCING AT 12.30PM PRESENT Committee Members Ald Kent Ald Hollister Bob Rodman Gene Steward Jenny Mountney
Chair/East Devonport Badminton Club Inc Devonport Volleyball Association East Devonport Child and Family Centre
Council Officers Stuart Jones Glenda Burnett Sarah Masters
Marketing, Tourism and Recreation Manager (MTRM) East Devonport Recreation Centre Officer (RO) Community Services Administration Officer
APOLOGIES Judy Munday Wendy Dougan Mick Reid Tracey Carter Fabio Pizzirani 1.0
Committee Member Committee Member Eastern Shore Community House Sport & Recreation Development Coordinator (SRDC)
CONFIRMATION OF MINUTES The Committee recommends to Council that the minutes of the meeting held on 8 April 2014 be received and noted. Ald Hollister/Ald Kent
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING 3.1
3.2
4.0
CARRIED
OH&S Incident reported at last meeting now fixed. meeting.
No incidents since last
NW Lillium Society Show The organisers will write a letter to the Aldermen thanking Council for its assistance. The show will not be held at the Centre this year.
CLUB REPORTS 4.1
Badminton A letter was tabled from the East Devonport Badminton Club thanking Council for the recent upgrade of the lighting at the Forbes Street stadium.
4.2
Volleyball Last rostered game will be held tonight.
ITEM 4.1
PAGE 18 Unconfirmed Minutes of the East Devonport Recreation and Function Centre Special Advisory Committee - 10 June 2014
ATTACHMENT [3]
4.3
Eastern Shore Community House Nil.
4.4
Child and Family Centre On Friday, 25 July 2014 the Centre will be hosting two Jazz events. The first is part of Launch into Learning where local music students will be providing jazz up close for children, their parents and carers. In the evening Dixieland Express will be performing at the Centre. Some of the centre‟s parents will be receiving training in hospitality at Drysdale House and working on the night. The Get Active Program is currently on hold as funding has been suspended. In Term 3 a weight loss program will commence.
5.0
EAST DEVONPORT RECREATION AND FUNCTION CENTRE OFFICER’S REPORT The following user groups have utilised the Centre since the last meeting: Parkinsons Tasmania (for the DECC); Oakwood School badminton, Clifford Craig Foundation Soup and Sandwich Luncheon and Basketball Tas (2 day tournament). Regular user groups include: Badminton, Volleyball, Futsal, Eastern Shore Community House, TaiChi, Watercolour and Zumba. This Thursday a Community Information Session will be held in regards to the Tascot Carpet Factory Rezoning process.
6.0
OH&S REPORT Nil.
7.0
MARKETING, TOURISM AND RECREATION MANAGER’S REPORT Nil.
8.0
SPORT AND RECREATION COORDINATOR’S REPORT Nil.
9.0
GENERAL BUSINESS 9.1
An official letter will be sent to Mick Reid acknowledging his resignation from the Committee and thanking him for his contribution.
9.2
The idea of a plaque to commemorate a past committee member was discussed.
10.0 NEXT MEETING 12 August 2014 at 12.30pm. All members are asked to advise of their ability to attend or submit an apology to Sarah Masters prior to this meeting. 11.0 MEETING CLOSED 12.55pm
ITEM 4.1
PAGE 19 Unconfirmed Minutes of the Building Families Committee - 11 June 2014
ATTACHMENT [4]
MINUTES OF THE BUILDING FAMILIES COMMITTEE MEETING THE JUNCTION, 64 STEWART ST, DEVONPORT 11 JUNE 2014, COMMENCING AT 3.30 PM PRESENT Committee Members Kathy Mantach Rachel Turner Claire Williams Tameeka Crawford Simone Collins Jodi Higginson Sue Horton Anne Guest
Mission Australia Youth, Family & Community Connections Inc Anglicare (KIDS) Anglicare (KIDS) Mersey Leven Child Care Services Centacare East Devonport Child and Family Centre LINC
Council Representatives Ald Annette Rockliff (Chair) Ald Steve Martin (Mayor) Damian Collins
Devonport City Council Devonport City Council Community Sustainability Coordinator
APOLOGIES Kate Beer Tracey Carter
Devonport Community House Eastern Shore Community House
1.0
CONFIRMATION OF MINUTES The Committee recommends to Council that the minutes of the previous meeting held 9 April 2014 be received and noted. A. Guest/S. Horton
CARRIED
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES
4.0
3.1
Mayor’s Charity Gala Ald Martin advised the fundraising gala was very successful raising approximately $870 per participating school for their breakfast clubs. The event received generous support from local businesses and lots of positive feedback.
3.2
Shopfront The shopfront for children and family services suggestions has been cited for possible inclusion in Council‟s LIVING CITY plan, as well as likely to be part of Council‟s annual plan for 2014/15. Committee members are encouraged to think about what this shopfront my offer and how their services could support it.
INFORMATION SHARING 4.1. East Devonport Child and Family Centre Will be hosting an event as part of Devonport Jazz on July 25th, $25 per person. 4.2. Ald. Martin (Mayor) Following up on the Driveway Safety discussion, 3 large local dealerships have agreed to distribute Kidsafe road safety books to everyone purchasing new and used cars. The committee agreed to Alderman Martin & Alderman Rockliff presenting booklets to dealerships on behalf of Building Families Committee. ITEM 4.1
PAGE 20 Unconfirmed Minutes of the Building Families Committee - 11 June 2014
ATTACHMENT [4]
4.3. Anglicare (KIDS) Claire to commence placement in two weeks‟ time, Tameeka will be acting in her role during her absence. KIDS will be delivering pantry packs to families in the program. 4.4. Mersey Leven Child Care Services Will be hosting an RACT run road safety program which includes Elmo. Program to be run on July 3rd, 10am-12pm and open to all. Community Playgroup runs every Thursday utilising TasTafe students. 4.5. Mission Australia Have relocated to be in the same building as Mission‟s employment services (in the old Centrelink building) 4.6. LINC July school holiday program will have a monsters and dinosaurs theme to tie in with the current Imaginarium exhibition. National Simultaneous Storytime was a huge success with approximately 80 attendees. 4.7. Centacare Jodi to be the new Centacare representative at Building families meetings. Currently offering a program working for males who demonstrate abusive behaviours and have vacancies for children‟s counselling. 4.8. Choose Life Services In talks with Lifeline regarding rolling out ASSIST workshops state wide, will be free for attendees. 4.9. Devonport City Council Latest Building Families newsletters, Child & play Booklets and also some cashup booklets are available for collection. Council has been successful in obtaining funding through Tas Medicare Local to develop a food security plan focussing on availability of fresh, local produce to reduce the social detriments of health. 5.0
OTHER BUSINESS Nil
6.0
PRIORITY AREAS FAMILIES WEEK 2014 The Families Week event held in May at the Playhouse was a great success with 250+ attendees. Highlights noted included the engaging stalls by service providers, sandwich station and photo-booth. CHILDREN’S WEEK 18-26 OCTOBER 2014 Discussions commenced around possible events for upcoming Children‟s week. Ideas discussed included utilising both Kommunity Kids and Community House Kids, an across the city scavenger hunt and shared activities across the city.
7.0
NEXT MEETING Wednesday 13 August 2014, commencing at 3:30pm, venue TBC
Meeting closed 4.42pm ITEM 4.1
PAGE 21 Confirmed Minutes of the Devonport Food and Wine Festival Special Committee - 23 June 2014
ATTACHMENT [5]
MINUTES OF THE DEVONPORT FOOD AND WINE FESTIVAL COMMITTEE HELD AT DEVONPORT CITY COUNCIL CHAMBERS ON MONDAY, 23 JUNE 2014 COMMENCING AT 12.00PM PRESENT Committee Members Ald Lynn Laycock Ald Grant Goodwin Teena Snare Sylvia Sayers Council Officers Stuart Jones Sarah Masters Apologies Suzy Parravicini Tracey Bruce 1.
Chair
Marketing, Tourism and Recreation Manager (MTRM) Community Services Administration Officer (CSAO) Marketing and Tourism Coordinator (MTC)
CONFIRMATION OF MINUTES The Committee recommends to Council that the minutes of the meeting held 26 May 2014 be received and noted. S. Sayers/T. Snare
CARRIED
2.
DECLARATION OF INTEREST Nil.
3.
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1. Food Expo A couple of productive meetings have been held with the Devonport Agricultural and Pastoral Society. Next meeting will be held on 1 July. 3.2. Ambassador The Devonport Food and Wine Festival Ambassador for 2015 has been finalised, pending the agreement being signed.
[Ald Goodwin arrived at 12.10pm] 3.3. Stakeholders Presentation The Presentation and Application Packs will be sent out to stakeholders in the next couple of weeks. This mail out will be followed up with telephone calls. Action: MTRM to provide copies of the Application Pack to the Committee. 3.4. Membership An application for membership was received from Debbie Grice. The Committee recommends to Council that Debbie Grice be appointed as a member of the Committee. S. Sayers/Ald Goodwin
CARRIED
ITEM 4.1
PAGE 22 Confirmed Minutes of the Devonport Food and Wine Festival Special Committee - 23 June 2014
ATTACHMENT [5]
Action: Ald Laycock to follow up on tourism representative and industry representative;
Sylvia Sayers to follow up on industry representative;
MTRM to follow up on media representative.
3.5. Terms of Reference There is a slight change to be made to the Terms of Reference. An amended copy will be sent to the Committee. 3.6. Calendar The Calendar is to be distributed to the Committee via email after each update. No updates have been made since the last meeting. 3.7. Guest Speaker The Committee will approach Ben Milbourne to be a guest speaker at the next meeting to discuss his upcoming cooking show. Action: Sylvia Sayers to invite Ben Milbourne to be a guest speaker. 3.8. Action Sheet The Action Sheet was discussed and amendments made. 4.
NEXT MEETING Tuesday, 7 July 2014 at 12.00pm in the Council Chambers.
Meeting closed 1.05pm.
ITEM 4.1
PAGE 23 Confirmed Minutes of the Devonport Food and Wine Festival Special Committee - 7 July 2014
ATTACHMENT [6]
MINUTES OF THE DEVONPORT FOOD AND WINE FESTIVAL COMMITTEE HELD AT DEVONPORT CITY COUNCIL CHAMBERS ON MONDAY, 7 JULY 2014 COMMENCING AT 12.00PM PRESENT Committee Members Ald Lynn Laycock Tracey Bruce Teena Snare Sylvia Sayers
Chair
Guest Debbie Grice Council Officers Stuart Jones Suzy Parravicini Sarah Masters
Marketing, Tourism and Recreation Manager (MTRM) Marketing and Tourism Coordinator (MTC) Community Services Administration Officer (CSAO)
Apologies 1.
CONFIRMATION OF MINUTES The Committee recommends to Council that the minutes of the meeting held 23 June 2014 be received and noted. T. Snare/S. Sayers
CARRIED
2.
DECLARATION OF INTEREST Nil.
3.
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1. Food Expo A further meeting was held with the Devonport Agricultural and Pastoral Society to discuss marketing, criteria and financials. Investigating possibility of youth cooking challenge at the expo. 3.2. Membership MTRM has a meeting next week to discuss potential media representative on Committee. Ald Laycock waiting to hear back from industry representative. 3.3. Guest Speaker The Committee have approached Ben Milbourne to be a guest speaker at a future meeting to discuss his upcoming cooking show. Action: Sylvia Sayers to follow up invite to Ben Milbourne to be a guest speaker; CSAO to send out calendar of future meeting dates to Committee.
[Debbie Grice arrived at 12.20pm] 4.
GENERAL BUSINESS 4.1. Action Sheet The Action Sheet was discussed and amendments made. ITEM 4.1
PAGE 24 Confirmed Minutes of the Devonport Food and Wine Festival Special Committee - 7 July 2014
ATTACHMENT [6]
4.2. Sponsorship Television sponsorship was discussed. 4.3. Event Packs The Committee agreed that the list of stakeholders be divided up equally and forwarded to each member for follow up phone calls. Action: CSAO to email list of stakeholders to Committee. 4.4. Taste the Harvest Tracey Bruce has now become the Chairperson of the Taste the Harvest Committee. There are some proposed changes to the Taste the Harvest schedule which will accommodate the start of the Three Peaks Race. 4.5. Stakeholders Committee members have had various discussions with other stakeholders in relation to events to be held. These discussions are ongoing. Action: Debbie Grice to discuss possible cooking competitions with Devonport High and Reece High. 5.
NEXT MEETING Tuesday, 21July 2014 at 12.00pm in the Council Chambers.
Meeting closed 12.50pm.
ITEM 4.1
PAGE 25 Unconfirmed Minutes of the Devonport Food and Wine Festival Special Committee - 4 August 2014
ATTACHMENT [7]
MINUTES OF THE DEVONPORT FOOD AND WINE FESTIVAL COMMITTEE HELD AT DEVONPORT CITY COUNCIL CHAMBERS ON MONDAY, 4 AUGUST 2014 COMMENCING AT 12.15PM PRESENT Committee Members Ald Grant Goodwin Tracey Bruce
Acting Chair
Guest Debbie Grice Council Officers Stuart Jones Suzy Parravicini Sarah Masters
Marketing, Tourism and Recreation Manager (MTRM) Marketing and Tourism Coordinator (MTC) Community Services Administration Officer (CSAO)
Apologies Ald Lynn Laycock 1.
CONFIRMATION OF MINUTES The Committee recommends to Council that the minutes of the meeting held 7 July 2014 be received and noted. T. Bruce/D. Grice
2.
DECLARATION OF INTEREST Nil.
3.
CORRESPONDENCE
CARRIED
Inwards 3.1. Letters from Sylvia Sayers and Teena Snare Due to work commitments Sylvia Sayers and Teena Snare have resigned from the Committee. An acknowledgment letter has been sent. 3.2. Letter from Devonport Chamber of Commerce and Industry The Chamber has withdrawn its Expression of Interest to host the Ambassador Dinner. Outwards Letters were sent to Sylvia Sayers and Teena Snare acknowledging their resignation from the Committee. T. Bruce/D. Grice 4.
CARRIED
BUSINESS ARISING FROM PREVIOUS MINUTES 4.1. Media Representative Action: Ald Laycock to follow up.
5.
GENERAL BUSINESS 5.1. Action Sheet The Action Sheet was discussed and amendments made. ITEM 4.1
PAGE 26 Unconfirmed Minutes of the Devonport Food and Wine Festival Special Committee - 4 August 2014
ATTACHMENT [7]
5.2. Membership An Expression of Interest was received from Jodhi Wilkinson of Drift Café. The Committee recommends to Council that Jodhi Wilkinson be appointed as a member of the Committee. T. Bruce/D. Grice
CARRIED
Action: MTC to follow up with another potential member. 5.3. Calendar Action: MTC to follow up with Julie Burgess event; CSAO to amend calendar to reflect standard week. 6.
NEXT MEETING Monday, 18 August 2014 at 12.00pm in the Council Chambers.
Meeting closed 12.40pm.
ITEM 4.1
PAGE 27 Unconfirmed Minutes of the Meercroft Park Special Advisory Committee - 8 July 2014
ATTACHMENT [8]
MINUTES OF THE MEERCROFT PARK SPECIAL ADVISORY COMMITTEE HELD IN THE COUNCIL COMMITTEE ROOMS ON TUESDAY, 8 JULY 2014 COMMENCING AT 5.15PM PRESENT Committee Members Ald Annette Rockliff Colin Emmett David Johnston Julie Woodberry Marlene Crabtree
Chairperson North West Hockey Centre Devonport Tennis Club North West Hockey Centre Devonport Junior Soccer Association
Council Officers Fabio Pizzirani
Sports & Recreation Coordinator (SRC)
Guest Mayor Steven Martin APOLOGIES Ald Cole David De Cani Paul Briant Kylie Lunson 1.0
Touch Association Touch Association Infrastructure and Works Manager
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the previous minutes of the meeting held 13 May 2014 be received and noted. D. Johnson/C. Emmett
CARRIED
2.0
DECLARATION OF INTEREST Nil
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES
4.0
3.1
The 2014/15 Capital Works Budget includes an item “Meercroft Park Carpark”. Discussions are continuing with the Aged Care Facility who will be contributing to the carpark.
3.2
The Devonport Sports Development Program is now open.
3.3
As part of the Community Energy Efficiency Program (CEEP) there are plans to install hot water timers at Meercroft Park and Byard Parks in early 2015. Council‟s maintenance crew is currently installing low-flow showerheads on all Council maintained shower facilities. If suitable funding does become available Council will be applying or forwarding on to Clubs depending on what is deemed more likely to be successful.
CLUB REPORTS 4.1
North West Hockey Centre The opening of the new surface took place in June. The Hockey Clubs thanked Council for their support.
ITEM 4.1
PAGE 28 Unconfirmed Minutes of the Meercroft Park Special Advisory Committee - 8 July 2014
ATTACHMENT [8]
4.2
Devonport Touch Association Nil.
4.3
Devonport Junior Soccer Association The statewide Skills Acquisition Program (SAP) was held at Meercroft on the weekend of 5-6 July. The event was originally scheduled for the Valley Road Soccer Centre but due to the poor condition of the grounds was transferred to Meercroft Park. Twenty six teams competed. Team officials from visiting clubs provided positive feedback on the condition of grounds at Meercroft Park. The SAP is aimed at junior soccer players up to 12 years of age from around the state, and provides them with expert coaching, delivered by highly qualified coaches at Victory League Clubs.
4.4
Devonport Tennis Club David Johnston advised that recent storm damage to light poles has resulted in the closure of 3 courts. The courts are cordoned off for safety and light poles will need to be replaced. The reduction in the number of available courts places a significant burden on the club when conducting tournaments and rosters. The issue is compounded by a further 3 courts being unavailable due to safety reason. The 3 hard courts, located at the northern end of the property are shaded by tea trees, causing the courts to become very slippery and therefore unplayable. Tennis Tasmania has offered to assist with grant funding applications. Action: SRC to follow up: o Tea Trees - can these trees be trimmed due to safety; o Musco Lighting – SRC to provide contact details for the Tennis Club; o Cleaning of shaded courts – SRC to provide contact details for the Tennis Club.
5.0
GENERAL BUSINESS 5.1
6.0
Budget The SRC advised the committee that Council‟s 2014-2015 budgets have been adopted and letters have been sent to all sporting clubs.
NEXT MEETING Tuesday, 9 September 2014, 5.15pm.
Meeting closed: 5.45pm
ITEM 4.1
PAGE 29 Unconfirmed Minutes of the Maidstone Park Controlling Authority - 10 June 2014
ATTACHMENT [9]
MAIDSTONE PARK MANAGEMENT CONTROLLING AUTHORITY HELD AT MAIDSTONE PARK ON TUESDAY, 10 JUNE 2014 COMMENCING AT 7.30PM PRESENT Committee Members Ald Annette Rockliff Mayor Steve Martin Jamie Baldock Alan Geddes Ken Donaghy Collene Donaghy Ian Moore Ted Van Overmeeren Michael Campbell Peter Loone Elaine Woolley Peter Foley Barry Graue Todd Beckett
Devonport City Council Devonport City Council Treasurer MPMCA Mersey Valley Pony Club Devonport Lapidary Club Devonport Lapidary Club Public Representative President MPMCA Secretary MPMCA Mersey Valley Pony Club Tennis Club Trustee Trustee Devon Netball Club
Council Officers Fabio Pizzirani
Sport and Recreation Development Coordinator (SRDC)
APOLOGIES Philip Atkins Rod Dewis Owen Cornick Russel Pearn Tony Young Brent Mace Jeff Matthews Geoff Mayne Hos Koerner
Spreytons Bowls Club Caretaker Trustee Devonport Lapidary Club Devonport Lapidary Club Spreyton Football Club Vice President MPMCA Trustee Devonport Lions Club
1.0
CONFIRMATION OF MINUTES The Controlling Authority recommends to Council that the minutes of the meeting held on 22 April 2014 be received and noted. Mayor Martin/A, Geddes
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING
CARRIED
3.1Traffic - Kelcey Tier Road President Ted Van Overmeeren met with Spreyton primary School principal Toni Douglas to discuss traffic issues on Mersey Main Road. It was reported previous correspondence has been sent to DIER and as no
ITEM 4.1
PAGE 30 Unconfirmed Minutes of the Maidstone Park Controlling Authority - 10 June 2014
ATTACHMENT [9]
serious incidents have occurred no action would be taken. It was agreed to stay in touch and monitor the situation. 3.2
Cricket Club re: Fencing Issue is ongoing. Ted noted that a lack of attendance by the cricket club MPMCA representatives means the issue cannot be resolved and they need to attend for assistance from Maidstone Park. Action: ď‚ˇď€ SRDC to follow up.
4.0 5.0
3.3
Football Club Bath Spreyton Football Club are waiting on donated labour to install the bath.
3.4
Ground Rental Increase SRDC reported that there has been no increase to the ground changes for 2014/15.
3.5
Letter of Support The Lapidary Club has received their letter of support as requested.
CORRESPONDENCE Ald Rockliff / J. Baldock
CARRIED
BUSINESS ARISING FROM CORRESPONDENCE The MPMCA have no issues with the internal renovations proposed, however, they do have some concerns with the external renovations. These concerns include the size and positioning of a ramp and placement of gas bottles near the kiosk. There was no request for outside renovations received by MPMCA for discussion and approval. A motion was moved that: The MPMCA executive meet with delegates from the SC&BC. Ald Rockliff/Mayor Martin
6.0
CARRIED
FINANCIAL REPORT Bank balance as at 10th June 2014 Accounts paid: Aurora - Power: SFC MP
$307.51 $210.24
7.0
ACCOUNTS FOR PAYMENT Nil.
8.0
GENERAL BUSINESS 8.1
$13,812.84
Ted Van Overmeeren Ted reported that the dual court at the netball facility was not being used for tennis and that the original sign had been removed replaced with a new sign that says for use of netball court contact the Devonport City Council. This needs a new sign stating that for use as a tennis court to apply at the cottage. Elaine Woolley from the Tennis Club said that ITEM 4.1
PAGE 31 Unconfirmed Minutes of the Maidstone Park Controlling Authority - 10 June 2014
ATTACHMENT [9]
nobody realises it is a tennis court and is available for hire. It was suggested that a letter could be placed in the Spreyton Primary newsletter to increase awareness. Todd Beckett agreed to follow up.
9.0
8.2
Pony Club Alan Geddes reported that the games team won the recent State Championships. He also informed the meeting that the pony club were looking at extending the wall of their shed to increase storage capacity. A basic plan would be submitted to MPMCA for referral to Council.
8.3
Devonport City Council SRDC asked the Committee to ensure that all user groups have received an e-mail about available sports grants.
8.4
Alderman Rockliff Alderman Rockliff informed the meeting that Council staff were following up with the DIER to have Mersey Main Road resealed where current works had been undertaken out the front of the Spreyton Primary School. Alderman Rockliff also asked for input regarding changing the 'No Standing' rule that currently applies to drop off children during school hours around the back of the Spreyton Primary School. It would involve approaching the DIER safety committee as to whether this could occur.
8.5
Devonport Lapidary Club Collene advised the Committee that the Lapidary Club had been at Maidstone Park for its first year. She thanked the Committee for a wonderful year and said the relocation had resulted in increased exposure for the club.
NEXT MEETING To be advised.
Meeting closed at 8.35pm
ITEM 4.1
PAGE 32 Unconfirmed Minutes of the Don River Railway Special Committee held 2 Jul 14
ATTACHMENT [10]
MINUTES OF THE DON RAILWAY SPECIAL COMMITTEE (DRSC) HELD AT DEVONPORT CITY COUNCIL ON WEDNSDAY 2 JULY 2014 COMMENCING AT 2.30PM PRESENT Committee Members Ald Lynn Laycock Ald Grant Goodwin Ald Graham Kent Glen Stewart Warren Woodberry
Chairperson Don River Railway Don River Railway
Council Officers Evonne Ewins Lester Jackson April Nelson
Executive Manager Community Services (EMCS) Community Partnerships Manager Executive Assistant
Invited Paul West
General Manager
APOLOGIES Ald Alison Jarman Ian Waller 1.0
Regional Tourism Authority (RTDM)
Development
Manager
Cradle
Coast
BURNIE RAIL CAR SET UPDATE - DCC 1.1
The General Manager briefed the committee on the outcome of the meeting held between BCC and DCC to discuss the BCC proposal for the rail car set. The burnt out rail car has been transferred to Queensland. BCC are happy for the DRR to submit an alternate proposal to the one currently offered as the current proposal wouldn‟t be a viable option for DRR to accept. DRR to provide an updated proposal to EMCS prior to sending to BCC.
General Manager left the meeting. 2.0
CONFIRMATION OF MINUTES 2.1
The Committee recommends to Council that the previous minutes of the meeting held 21 May 2014 be received and noted.
Moved: G. Kent / W. Woodberry 3.0
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1
4.0
No further updates.
SIGNIFICANCE ASSESSMENT 5.1
6.0
All business arising had been transferred into the action sheet and discussed.
STRATEGIC PLAN 4.1
5.0
CARRIED
Veronica Macno has commenced work on the significance assessment but hasn‟t given any clear direction as yet to the volunteers to continue in her absence.
REPORT FROM DON RIVER RAILWAY 6.1
No further updates ITEM 4.1
PAGE 33 Unconfirmed Minutes of the Don River Railway Special Committee held 2 Jul 14
7.0
ATTACHMENT [10]
GENERAL BUSINESS Nil NEXT MEETING THE MONTH)
TO BE HELD 28 AUGUST FROM 2PM IN THE COMMITTEE ROOM (4TH THURSDAY OF
ITEM 4.1
PAGE 34 Unconfirmed Minutes of the Julie Burgess Operations Committee - 8 July 2014
ATTACHMENT [11]
MINUTES OF THE JULIE BURGESS OPERATIONS COMMITTEE HELD AT THE BASS STRAIT MARITIME CENTRE, GLOUCESTER AVENUE ON TUESDAY 8 JULY 2014 COMMENCING AT 6PM PRESENT Committee Members Ian Martin Ald Graham Kent Kerry Whittle Brian Coates Tony McDonald Tim Gott
Chair Devonport City Council (DCC) Community Member Community Member Community Member Community Member
Council Officers Margaret Griggs
Bass Strait Maritime Centre Coordinator (BSMCC)
APOLOGIES Nil 1.0
CONFIRMATION OF MINUTES The Julie Burgess Operations Committee recommends to Devonport Maritime and Heritage Authority that the previous minutes of the meeting held 17 June 2014 be received and noted. B. Coates/K. Whittle
CARRIED
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1
Pontoon Anodes have been purchased. I. Martin to advise Tas Consulting Services that quotes now being organised for modifications to the pontoon.
3.2
DVD Update JAFFA is arranging for film and photos to be put on DVD for archiving and also the production of a DVD to sell.
3.3
Conservation Document In progress.
3.4
Website The set of newsletters will be forwarded to IT to prompt progress.
3.5
Elements of Shipboard Safety 3 crew members booked in for August 25-27.
3.6
Securing of Merchandise Lockable bin purchased.
3.7
Risk Management Updated document sent to MAST.
3.8
Badges Resolved to purchase badges with pins. Bass Strait Maritime Centre will compile a list of those requiring a badge and arrange purchase. ITEM 4.1
PAGE 35 Unconfirmed Minutes of the Julie Burgess Operations Committee - 8 July 2014
4.0
ATTACHMENT [11]
GENERAL BUSINESS 4.1
Maintenance Copies of the list of items to be done in preparation for slipping were circulated and discussed.
4.2
Sailing Schedule 4.2.1 General Calendar With Ald Kent leaving at the end of the month and sailings not being so regular, the Bass Strait Maritime Centre will take names and then ring those interested when a sailing is scheduled.
4.3 Crew 4.3.1 Recruitment Two enquiries resulting from item in the Advocate 1 July. 4.3.2 Roster Crew list has been amended to remove those not active. 4.3.3 Training First Aid completed. Elements of Shipboard Safety arranged. Bass Strait Maritime Centre to provide a laminated list of those crew members with First Aid and Elements of Shipboard Safety qualifications to be kept on the ketch. 4.4 Volunteers Volunteer week certificates sent to the ketch. Those not crew members will be posted. 4.5 Publicity 4.5.1 Television Ad/ ABC Radio/ School Holiday Activities Television Ads for both the Bass Strait Maritime Centre and the Julie Burgess are currently running. ABC Radio interview – June 26. School Holiday Activities publicised. 4.6 Support/ Thank you letters None 4.7 Finance Draft June report tabled. 5.0
OTHER BUSINESS 5.1
Australian Wooden Boat Festival – Attendance Approved by Devonport City Council 4 berths to date, Devonport to Hobart, 2 for Hobart to Devonport (yet to be confirmed) and 6 bookings for Kettering to Hobart. Cost of trip from Kettering to Hobart is $85 which includes refreshments.
5.2
Mal Riley Email Happy to be involved and work cooperatively with other Tall Ships in lead up to AWBF.
ITEM 4.1
PAGE 36 Unconfirmed Minutes of the Julie Burgess Operations Committee - 8 July 2014
ATTACHMENT [11]
5.3
MED3 Qualification G. Kent liaising with MAST regarding requirements.
5.4
Donation of T-Shirt – Julie Burgess 1988 B. Coates received it from a passenger (Burgess family descendant) for donation to the Bass Strait Maritime Centre for Julie Burgess memorabilia.
5.5
Relief Skipper G. Kent will follow up with dates from Noel Goodwin for sailings during August/ September.
5.6
Certification of Radios K. Whittle to get a quote from Rand Electronics for Purchase Order.
5.7
Berthing of Vessel Ald Kent advised that the berthing of the vessel is constantly being reviewed due to tidal issues and wind.
5.8
Minimum Numbers It was confirmed that 5 passengers are required unless sailings for some passengers have been continually deferred due to weather or numbers.
5.9
Rhona H Approach received from new owners of Rhona H – very similar tin lines to Julie Burgess and they are keen to forge a relationship. BSMCC to follow up email.
5.10 School Holiday Activity Press release has been done. 6.0
AGENDA ITEMS FOR NEXT MEETING Nil
7.0
NEXT MEETING Tuesday, 12 August 2014 at 6pm at the Bass Strait Maritime Centre, Gloucester Avenue, Devonport.
Meeting closed at 7.20pm
ITEM 4.1
PAGE 37 Unconfirmed Minutes of the Community Safety Liaison Group - 31 July 2014
ATTACHMENT [12]
MINUTES OF THE COMMUNITY SAFETY LIAISON GROUP HELD AT THE DEVONPORT FIRE STATION ON THURSDAY 31 JULY 2014 COMMENCING AT 3.00PM PRESENT Group Members Mayor Steve Martin Paul Hill Gabrielle Zolati Sylvia Sayers Toni Muir
Chair Tas Fire Youth, Family & Community Connections (YFCC) Devonport Chamber of Commerce & Industry (DCCI) St Vincent de Paul
Council Officers Evonne Ewins Sarah Masters Karen Stone
Executive Manager, Community Services (EM) Community Services Administration Officer (CSAO) Risk Management Coordinator (RMC)
APOLOGIES Ald Lynn Laycock Ald Justine Keay Ald Alison Jarman Inspector Adrian Shadbolt Tas Police Kate Beer Devonport Community House Lester Jackson Community Partnerships Manager (CPM) Charmane Sheehan Community Development and Volunteer Coordinator (CDVC) Mayor Martin welcomed Bob Vellacott from the School for Seniors as a guest. 1.0
CONFIRMATION OF PREVIOUS MINUTES The Group recommends to Council that the minutes of the meeting held 29 May 2014 be received and noted. S. Sayers/G. Zolati
CARRIED
2.0
DECLARATION OF INTEREST Nil.
3.0
COMMITTEE EVALUATION SURVEY The Committee were asked to complete the Committee Evaluation Survey. An electronic copy will be emailed to all members who were unable to attend the meeting.
4.0
REPORT ON ITEMS FROM PREVIOUS MINUTES Nil.
5.0
BUSINESS ARISING FROM PREVIOUS MINUTES 5.1
New Committee Members Letters have been sent out to schools seeking a youth representative. No response has been received to date. Actions:
ITEM 4.1
PAGE 38 Unconfirmed Minutes of the Community Safety Liaison Group - 31 July 2014
5.2
ATTACHMENT [12]
Mayor to approach Nick Bond from Housing Solutions to ask if they would like to become a member of the Committee.
Guest Speakers Suggestions for future guest speakers included SES, Police, Ambulance, and various agencies. A guest speaker on the topic of Emergency Management was also suggested. Actions: CPM to follow up on guest speakers for future meetings.
6.0
6.0
REPORTS 6.1
Liquor Accord Nil.
6.2
Fire Management Area Committee Nil.
6.3
Tasmania Police Nil.
6.4
DIER Nil.
6.5
Other Reports Toni Muir reported that St Vincent de Paul have now upgraded their safety procedures for home visits.
GENERAL BUSINESS 6.1
RISK Council have been working with the three entities at the Surf Club on emergency evacuation procedures. Some vandalism has been reported around Devonport. Assessments being undertaken.
6.2
Community Safety Survey Consultation has been extended until 8 August. To date 73 completed surveys have been received. Further consultation is being undertaken with youth. Actions: DCCI will circulate again; Council to consult with School for Seniors; Media promotion.
6.3
Community Safety Booklet The Committee agreed to a launch for the booklet. An invite will be sent to members with further details. Copies of the booklet are available by contacting Council‟s Community Services Administration Officer.
6.4
Action Plan The following actions were discussed:
Continue to support the delivery of alternative education programsLearning Communities;
ITEM 4.1
PAGE 39 Unconfirmed Minutes of the Community Safety Liaison Group - 31 July 2014
6.5
ATTACHMENT [12]
Continue to operate –The Zone to provide services and activities to young people;
Help address the issue of food availability in the community.
Renew Devonport A partnership has been formed between Devonport City Council, Devonport Chamber of Commerce and Tas Regional Arts to fill empty shops around Devonport. Interest has been received from property owners and artists. The Renew Devonport office is located at the Corporate Centre. Action: Sylvia Sayers to follow up a possible story in Retcom to remind shop owners to keep their shop front tidy and promote a safe environment.
7.0
6.6
Storm Damage The Mayor asked that thanks be noted to all on duty over the last couple of days in relation to storm damage.
6.7
Tas Fire Presentation and Tour Paul Hill gave a presentation on the Devonport Fire Station followed by a tour of the facility.
NEXT MEETING 30 October 2014 at 3.00pm, venue to be advised.
Meeting closed: 4.25pm followed by the tour.
ITEM 4.1
PAGE 40 Unconfirmed Minutes of the Imaginarium Science Centre Special Committee - 30 July 2014
ATTACHMENT [13]
MINUTES OF THE IMAGINARIUM SCIENCE CENTRE SPECIAL COMMITTEE MEETING HELD AT THE IMAGINARIUM SCIENCE CENTRE ON WEDNESDAY, 30 JULY 2014 COMMENCING AT 4.00PM PRESENT Committee Members Ald Grant Goodwin Ald Justine Keay Eric Mobbs Emma McMahon Kylie Waters Shane Pinner Dawn Rouse Rebecca McPake
Chair Devonport Chamber of Commerce and Industry Youth representative Department of Education Tas Tafe Guest – Pandemonium (Tas) Pty Ltd Guest – Imaginarium Science Centre
Council Representatives Carol Bryant Sarah Masters
Sustainable Communities Manager Community Services Administration Officer
Apologies Amanda Wilson
Cradle Coast Authority
1.0
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the minutes of the meeting held on 9 April 2014 be received and noted. E. Mobbs/ S. Pinner
CARRIED
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1
Future Funding of Imaginarium Information has been sent to the Premier‟s office with no response received to date. Action: Eric Mobbs to meet with Jeremy Rockliff.
[4.10pm Ald Goodwin and Kylie Waters arrived] 4.0
GENERAL BUSINESS 4.1
Pandemonium Second Quarter Report Rebecca McPake and Dawn Rouse presented Pandemonium‟s fourth quarter report for April to June 2014 outlining key performance measures, science education programs, marketing and finances for the Imaginarium Science Centre. The Committee recommends to Council to receive and note Pandemonium (Tas) Pty Ltd Imaginarium Fourth Quarter Report for 2014.
E. Mobbs/Ald Keay
the
CARRIED
[Dawn Rouse and Rebecca McPake left the meeting] ITEM 4.1
PAGE 41 Unconfirmed Minutes of the Imaginarium Science Centre Special Committee - 30 July 2014
5.0
ATTACHMENT [13]
OTHER BUSINESS 5.1
Committee Evaluation Survey Committee members completed the Committee Evaluation Survey.
5.2
DCCI Representative Eric Mobbs advised he will no longer be representing the Chamber at future meetings. Action: ď‚ˇď€ Council to write to DCCI asking for a nominee to replace Eric Mobbs.
6.0
NEXT MEETING To be advised at the Imaginarium Science Centre.
Meeting closed: 4.50pm
ITEM 4.1
PAGE 42 Report to Community Services Committee meeting on 18 August 2014
4.2
USE OF COUNCIL LEASED GROUNDS ON GOOD FRIDAY File: 27452 D333323
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 4.1.4
Manage sport and recreation facilities to ensure appeal, safety and accessibility
SUMMARY
Council received the attached correspondence from the Devonport-Don Presbyterian Church, requesting all future leases for Council grounds exclude Good Friday from the allowable days.
BACKGROUND The Devonport-Don Presbyterian Church, write „that they regret that football and other sports are being played on Good Friday, the most sacred day of the Christian calendar. That unfortunately Good Friday is becoming more just like any other day, rather than a day for reflecting on what the Lord Jesus Christ has done for mankind. In recognition of Australia’s Christian heritage and values, we feel that this day should be set aside and be free from organised sport. We acknowledge that many in our community would not agree with this, however, we think this small concession to Christianity is warranted and would be greatly appreciated. The Devonport City Council leases facilities and applies fees and charges to the use of sporting grounds across the City, inclusive of Good Friday.
STATUTORY REQUIREMENTS The request from the Devonport–Don Presbyterian Church relates to The Human Rights and Equal Opportunity Commission Act 1986. The rights to freedom of religion and belief and freedom from discrimination on the basis of religion are highly valued in Australia and have been protected constitutionally and legislatively by the Commonwealth in Section 116 of the Commonwealth Constitution, the Human Rights & Equal Opportunity Commission Act 1986 (Cth) (“the HREOCA”), the Racial Discrimination Act 1975 (Cth) and the Workplace Relations Act 1996 (Cth) and by several States and Territories in antidiscrimination and Commonwealth and State industrial relations legislation.
DISCUSSION
Good Friday commemorates the crucifixion of Jesus Christ and is a day of mourning for Christians. It is a very important day in church calendars, as the crucifixion and resurrection of Jesus are central events in Christian beliefs. The Easter date depends on the ecclesiastical approximation of the March equinox. For many people who are members of other faiths or are not particularly observant, Good Friday is not a day of religious observance, but the start of a four-day weekend at the end of the summer. For some, it is a good opportunity to take a short vacation or spend time with family or friends. Others use the time to carry out maintenance on their homes or cars or to attend sporting events. Whilst Council own and lease the facilities to local sporting clubs, they are not responsible for decisions by the governing bodies which decide the rostering of activity. The decision to play sports on Good Friday is determined by individual clubs. ITEM 4.2
PAGE 43 Report to Community Services Committee meeting on 18 August 2014
COMMUNITY ENGAGEMENT
No engagement was undertaken to inform this report.
FINANCIAL IMPLICATIONS
There are no financial implications associated with this report.
RISK IMPLICATION
Communication/Reputation To approve the Church‟s request may be viewed as Religious discrimination which would be a high level risk to Council. Religious discrimination is valuing or treating a person or group differently because of what they do or do not believe.
CONCLUSION
In accordance with The Human Rights and Equal Opportunity Commission Act 1986, Council must not:
refuse to provide/or deny access to services or facilities because of religion or belief; discriminate in the way any of these things are provided/or not provided because of religion or belief.
ATTACHMENTS 1.
Devonport-Don Presbyterian Church - Good Friday Sports
RECOMMENDATION That it be recommended to Council that the report by the Executive Manager Community Services be received and Council advise the Devonport-Don Presbyterian Church that it is not Council‟s role to determine whether sports are played on Good Friday and suggests it would be more appropriate, for the Church to take the matter up with the respective sporting organisations.
Author: Position:
Evonne Ewins Executive Manager
Endorsed By: Position:
ITEM 4.2
Paul West General Manager
PAGE 44 Devonport-Don Presbyterian Church - Good Friday Sports
ITEM 4.2
ATTACHMENT [1]
PAGE 45 Report to Community Services Committee meeting on 18 August 2014
4.3
DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D334794
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY
This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of June and July 2014.
BACKGROUND This report is provided to the bi-monthly Community Services Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:
Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.
STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:
Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000
DISCUSSION 1.
Interim Planning Scheme Since the declaration of the Interim Planning scheme in November 2013 Council has considered the merits of a large number of representations dealing with local regional and state aspects of the scheme. A combined report including the resolutions of all nine North West Regional councils in relation to representations received has now been provided to the Tasmanian Planning Commission (TPC) under the provisions of section 30J of the Land Use Planning and Approvals Act 1993 (the Act). The Act provides that the TPC must now convene hearings for each of the representations although it may choose to combine a number of similar
ITEM 4.3
PAGE 46 Report to Community Services Committee meeting on 18 August 2014
representations into a single hearing. As yet the TPC has not notified a program for these hearings. 2.
Application for Dispensation After the declaration of the Interim Planning Scheme the Mersey Community Care Association made an application to the TPC pursuant to section 30P of the Act for dispensation from the General Residential zone requirements to expand their operation at 167 Steele Street Devonport. Council resolved to support that application, and after no representations were received during the exhibition period the TPC granted the dispensation. Council will now consider the planning application that will be necessary for further development to occur on the site which must now satisfy the requirements of the Community Purpose Zone.
3.
Combined Dispensation and Permit Application Amendments to the Land Use Planning and Approvals Act 1993 which were passed by the parliament in late 2013 were proclaimed and came into effect on 3 July 2014. The new provisions replace those that applied in the Steele Street case where an application for dispensation only was made to the TPC before being referred to Council for consideration in its role as a planning authority. Under the new provisions a combined application for a dispensation and a development permit may be made directly to Council which will then consider them at the same time. Council may resolve to refuse the application for dispensation, or resolve that it be exhibited for a period of three weeks. If it resolves to refuse the application for dispensation then it must also refuse the permit application as it would be for a use not allowed in the existing zone. Where it resolves to exhibit the application for dispensation it must first determine whether to approve or refuse the permit application as all documentation involved with both applications must form part of the exhibition. At the close of the exhibition period Council must consider the merit of any representation made and provide a report to the TPC about each representation. Council is entitled to condition an approved permit in any way it deems suitable but the TPC retains the power of final approval for both the dispensation and the permit. It may add or remove conditions as it sees fit. Only one application has been received under the new provisions. It is in relation to the former carpet factory at east Devonport and the application has not yet been considered by Council.
ITEM 4.3
PAGE 47 Report to Community Services Committee meeting on 18 August 2014
4. Development & Health Services Activity Report June 2014 BUILDING APPLICATIONS/PERMITS 2012/13 2013/14 July Aug Sept Oct Nov Dec Jan Feb Mar April May June
25 29 20 22 19 19 7 15 14 20 19 13
28 17 22 20 15 16 14 26 15 25 22 23
VALUE OF BUILDING WORK (ESTIMATED COST) 2012/13 2013/14 July 2853960 5136659 Aug 5116780 1913605 Sept 3962979 2607300 Oct 2006490 2176489 Nov 1802700 1860500 Dec 1691975 4158925 Jan 1026735 2297235 Feb 2788800 1536300 Mar 2195840 4887300 April 1567155 4960900 May 1119500 3448600 June 2585200 5425200
YTD 28 45 67 87 102 118 132 158 173 198 220 243
YTD 5136659 7050264 9657564 11834053 13694553 17853478 20150713 21687013 26574313 31535213 34983813 40409013
PLUMBING APPLICATIONS/PERMITS 2012/13 2013/14 July 21 24 Aug 26 17 Sept 18 20 Oct 19 20 Nov 14 13 Dec 14 15 Jan 9 13 Feb 14 17 Mar 14 9 April 16 13 May 19 22 June 13 25
YTD 24 41 61 81 94 109 122 139 148 161 183 208
PLUMBING INSPECTIONS - DEVONPORT 2012/13 2013/14
YTD
July
71
86
86
Aug Sept
74 92
91 69
177 246
Oct Nov
108 78
108 69
354 423
Dec Jan
50 63
88 58
511 569
Feb Mar
64 50
74 65
643 708
April May June
63 58 52
40 73 74
748 821 895
PLUMBING INSPECTIONS – LATROBE/KENTISH 2012/13 2013/14 Latrobe Kentish Latrobe Kentish July Aug Sept Oct 17 1 Nov 8 Dec 14 6 Jan 11 4 Feb 19 5 Mar 16 4 April 15 3 May 13 1 June 14 1
ITEM 4.3
Latrobe
17 25 39 50 69 85 100 113 127
YTD Kentish
1 7 11 16 20 23 24 25
PAGE 48 Report to Community Services Committee meeting on 18 August 2014 PLANNING APPLICATIONS 12/13
12/13
13/14
13/14
YTD
YTD
Disc
Permitted
Disc
Permitted
Disc
Permitted
14 14 9 8 7 4 12 10 11 14 14 10
4 9 5 8 1 2 3 2 3 1 5 3
16 10 8 11 6 5 6 6 12 12 11 13
5 4 2 3 4 3 2 1 6 6 4 4
16 26 34 45 51 56 62 68 80 92 103 116
5 9 11 14 18 21 23 24 30 36 40 44
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
PLANNING APPLICATIONS Single Dwelling
Units
Commercial
Industrial
Rural
Subdivision
J June 14
11
2
1
0
0
1
Other 2
2012/13
73
16
44
12
2
9
17
2013/14
80
11
25
8
3
20
13
90 80 70
Single Dwelling
60
Units
50
Commercial
40
Industrial
30
Rural
20
Subdivision
10
Other
0 Jun-14
2012/13
2013/14
ENVIRONMENTAL HEALTH PLACE OF ASSEMBLY
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
Inspections 12/13 13/14 0 0 0 0 0 0 26 29 22 22 10 14 1 2 3 3 0 0 0 1 0 0 0
0
ITEM 4.3
Temporary Permits 12/13 13/14 1 1 0 0 0 1 1 3 1 3 5 8 2 2 4 8 7 4 3 2 1 0 1
0
PAGE 49 Report to Community Services Committee meeting on 18 August 2014
ENVIRONMENTAL HEALTH FOOD Inspections
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
13/14 24 29 21 24 25 20 24 15 21 19 14 1
Improvement Notices 12/13 13/14 1 2 0 2 3 0 4 6 1 1 3 1 0 1 3 2 3 0 0 1 2 1 1
New Premises Permit 12/13 13/14 5 0 1 2 3 3 5 3 3 2 1 1 1 5 4 1 8 0 2 1 2 3 0 3
Temporary Premises Permit 12/13 13/14 1 5 4 8 7 8 10 13 10 12 16 20 9 14 30 11 26 21 11 9 10 9 2 6
Complaints Received 12/13 13/14 2 5 0 2 2 0 2 3 5 0 1 0 0 0 1 3 1 1 3 1 2 0 4 3
Infringements Issued 12/13 13/14 0 0 0 21 8 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0
Public Health Risk Ass/Insp 12/13 13/14 0 0 0 0 0 0 6 7 8 7 0 0 0 0 0 0 0 0 0 0 0 0 0 1
Immunisations Given 12/13 13/14 30 12 24 762 11 549 368 37 19 27 19 17 13 22 11 7 573 659 608 82 58 26 9 977
Special Plumbing Permits 12/13 13/14 0 0 1 1 4 1 2 0 4 0 3 0 1 0 0 0 0 0 1 2 2 1 1 2
Fire Hazard Notices 12/13 13/14 0 0 0 0 0 0 0 0 0 0 113 105 6 31 2 12 0 0 0 0 0 0 0 0
Street Trading Inspections 12/13 13/14 56 49 28 33 47 52 30 27 19 43 8 19 32 24 46 8 20 31 33 11 19 52
Street Trading Permits 12/13 13/14 49 44 52 47 21 28 9 0 0 0 0 0 0 0 0 0 1 0 3 0 0 1 0 0
Noise 12/13 13/14 0 0 0 2 0 1 2 2 2 0 1 3 2 1 0 5 1 3 6 3 3 6 2 2
Litter 12/13 13/14 0 2 0 1 0 0 0 0 2 0 1 1 1 1 4 0 0 1 2 2 2 2 0 1
Environmental 12/13 13/14 0 3 0 7 0 4 7 0 4 4 2 7 5 5 1 1 6 2 12 2 5 5 6 5
Water 12/13 13/14 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 1 0 0 0 2 1 1 0 0
Fire Hazard 12/13 13/14 0 0 0 0 0 10 34 67 63 82 120 143 58 72 22 2 3 1 0 0 0 0 0 0
Other 12/13 13/14 2 4 0 1 1 4 7 1 1 2 0 0 0 0 1 5 0 1 0 10 2 4 3 9
12/13 28 23 22 27 26 19 21 22 23 21 27 16
MISC
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
COMPLAINTS
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
ITEM 4.3
PAGE 50 Report to Community Services Committee meeting on 18 August 2014
PARKING CONTROL INCOME FROM METERS
INCOME FROM TICKET MACHINES
12/13 45764 46999 55520 56132 33666 46842 65079 44543 32193 50819 52580 41733
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
13/14 53040 32201 54715 32918 43939 34361 49458 33900 56600 24405 56136 58448
12/13 71240 66069 66958 70117 61810 50666 103616 61070 54759 45811 72472 58661
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
13/14 80619 64639 80017 65676 66925 72674 94422 66417 80084 54092 63578 67594
INFRINGEMENT NOTICES 12/13 2274 1630 2548 3218 2629 1408 2271 2403 2199 2672 2725 2451
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
13/14 2905 2560 2461 2548 2007 1506 1668 1655 1567 2010 New Staff 2907 2692
Objection to Notices
Objections Upheld
Objections Declined
Referred To MPES
12/13
12/13
12/13
12/13
13/14
80 80 80 100 120 118 112
13/14
20 20 20 20 35 28 20
ITEM 4.3
13/14
60 60 60 80 85 90 92
13/14 0 0 1578 0 872 0 410 0 200 55 86 97
PAGE 51 Report to Community Services Committee meeting on 18 August 2014
June table
July table 5.
Development & Health Services Activity Report July 2014 Following a realignment of service delivery with effect from July, Parking and Infringement statistics no longer appear in the DHS monthly report.
ITEM 4.3
PAGE 52 Report to Community Services Committee meeting on 18 August 2014 PLANNING APPLICATIONS 13/14 Disc
13/14
16 10 8 11 6 5 6 6
5 4 2 3 4 3 2 1
Mar April May June
12 12 11 13
6 6 4 4
July 14 2013/14 2014/15
10 80 10
14/15
YTD
Permitted
Disc
July Aug Sept Oct Nov Dec Jan Feb
PLANNING APPLICATIONS Single Dwelling
14/15
Permitted
12
YTD Permitted
Disc
6
12
6
Units
Commercial
Industrial
Rural
Subdivision
Other
0 11 0
5 25 5
1 8 1
0 3 0
2 20 2
0 13 0
90 80 70
Single Dwelling
60
Units
50
Commercial
40
Industrial Rural
30
Subdivision
20
Other
10
0 Jul-14
2013/14
ITEM 4.3
2014/15
PAGE 53 Report to Community Services Committee meeting on 18 August 2014 BUILDING APPLICATIONS/PERMITS 2013/14 July Aug Sept Oct Nov Dec Jan Feb Mar April May June
28 17 22 20 15 16 14 26 15 25 22 23
2014/15
YTD
20
20
VALUE OF BUILDING WORK (ESTIMATED COST) 2013/14 2014/15 July 5136659 3763900 Aug 1913605 Sept 2607300 Oct 2176489 Nov 1860500 Dec 4158925 Jan 2297235 Feb 1536300 Mar 4887300 April 4960900 May 3448600 June 5425200
YTD
PLUMBING APPLICATIONS/PERMITS 2013/14 2014/15 July 24 21 Aug 17 Sept 20 Oct 20 Nov 13 Dec 15 Jan 13 Feb 17 Mar 9 April 13 May 22 June 25
PLUMBING INSPECTIONS - DEVONPORT 2013/14 2014/15 July 86 72 Aug 91 Sept 69 Oct 108 Nov 69 Dec 88 Jan 58 Feb 74 Mar 65 April 40 May 73 June 74
YTD 21
YTD
PLUMBING INSPECTIONS – LATROBE/KENTISH 2013/14 2014/15 YTD Latrobe Kentish Latrobe Kentish Latrobe Kentish July 15 0 Aug Sept Oct 17 1 Nov 8 Dec 14 6 Jan 11 4 Feb 19 5 Mar 16 4 April 15 3 May 13 1 June 14 1
ITEM 4.3
PAGE 54 Report to Community Services Committee meeting on 18 August 2014 ENVIRONMENTAL HEALTH FOOD Inspections
Improvement Notices 13/14 14/15 1 1 0 3 4 1 3 0 3 3 0 2 1
New Premises Permit 13/14 14/15 0 2 2 3 3 2 1 5 1 0 1 3 3
Temporary Premises Permit 13/14 14/15 5 6 8 8 13 12 20 14 11 21 9 9 6
Complaints Received 13/14 14/15 5 11 2 0 3 0 0 0 3 1 1 0 3
Infringements Issued 13/14 14/15 0 0 21 1 0 0 0 0 0 0 0 0 0
Public Health Risk Ass/Insp 13/14 14/15 0 0 0 0 7 7 0 0 0 0 0 0 1
Immunisations Given 13/14 14/15 12 34 762 549 37 27 17 22 7 659 82 26 977
Special Plumbing Permits 13/14 14/15 0 4 1 1 0 0 0 0 0 0 2 1 2
Fire Hazard Notices 13/14 14/15 0 0 0 0 0 0 105 31 12 0 0 0 0
Street Trading Inspections 13/14 14/15 49 0 33 52 27 43 19 24 8 31 11
Street Trading Permits 13/14 14/15 44 0 47 28 0 0 0 0 0 0 0 1 0
Noise 13/14 14/15 0 5 2 1 2 0 3 1 5 3 3 6 2
Litter 13/14 14/15 2 1 1 0 0 0 1 1 0 1 2 2 1
Environmental 13/14 14/15 3 8 7 4 0 4 7 5 1 2 2 5 5
Water 13/14 14/15 0 3 0 0 0 0 0 0 1 0 2 1 0
Fire Hazard 13/14 14/15 0 0 0 10 67 82 143 72 2 1 0 0 0
Other 13/14 14/15 4 6 1 4 1 2 0 0 5 1 10 4 9
13/14 24 29 21 24 25 20 24 15 21 19 14 1
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
14/15 3
MISC
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
COMPLAINTS
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
ANIMAL CONTROL: Current Dog Registrations
13/14 July Aug Sept Oct Nov Dec Jan Feb Mar April May June
3776
4321
14/15 3168
New Dog Registrations
13/14
2 3 2 0 0
14/15 241
Animal Complaints
13/14
22 25 23 26
14/15 71
Complaints Closed
Complaints Outstanding
Complaint Response (Days)
13/14
13/14
13/14
14/15 71
1 1 2 1 0
20 23 22 26
ITEM 4.3
14/15 0
1 1 1 1
14/15 1
Infringement Notices Issued 13/14
6 7 4 6 2
Prosecutions Commenced / referred to MPES 14/15 13/14 14/15 0 0
1 0 0 0
PAGE 55 Report to Community Services Committee meeting on 18 August 2014 PLACE OF ASSEMBLY Inspections July Aug Sept Oct Nov Dec Jan Feb Mar April May June
13/14 0 0 0 29 22 14 2 3 0 1 0 0
Temporary Permits 13/14 14/15 1 2 0 1 3 3 8 2 8 4 2 0 0
14/15 0
COMMUNITY ENGAGEMENT
This report does not require community consultation or engagement.
FINANCIAL IMPLICATIONS
There are no financial implications attached to this report.
RISK IMPLICATIONS
There are no risk implications attached to this report.
CONCLUSION
This report is provided for information purposes only about the activities of the Development and health Services department in June and July 2014.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that it receive and note the Development and Health Services report for June and July 2014.
Author: Position:
Brian May Development Manager
and
Health
Services
Endorsed By: Position:
ITEM 4.3
Matthew Atkins Deputy General Manager
PAGE 56 Report to Community Services Committee meeting on 18 August 2014
4.4
LEARNING COMMUNITIES STRATEGIC FRAMEWORK File: 29236 D335503
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 3.5.4
Develop and support a culture of excellence in innovation and life‑long learning to enhance employment opportunities
SUMMARY A diverse group of stakeholders request Council to facilitate the formation of a Special Interest Group and dedicate resources to the development of a Learning Communities strategic framework.
BACKGROUND A group of interested stakeholders including individuals, retired teachers and parents, government representatives – Department of Economic Development, Authorities including Cradle Coast Authority and Resource Development Authority, State agencies including education, employment and training services, a range of community and social services (child, youth, seniors and family), schools, community clubs and groups, volunteer organisations, media, service club and local church representatives are interested in developing a Learning Communities strategic framework. A Learning Communities strategic framework is an evidenced based approach to describe places which are responding to emerging challenges by bringing key organisations and people together to learn how to invent new responses to challenges their communities face. A learning community is a community that mobilises learning in all forms to drive social, economic and cultural life of the community through a shared vision and partnership approach. The capacity to learn throughout life empowers people to take control of their lives, gives choice, and adds quality of life through greater competency and personal fulfilment. It strengthens community bonds and the economic sustainability of the community. Most people are involved in learning situations on a daily basis – pursuing their interest, helping children with homework, volunteering, playing sport, listening to the radio or reading a newspaper, as well as formal study. Consciously or unconsciously, we are learning or helping others to learn. Lifelong learning happens in formal settings such as schools and universities and in informal setting such as workplaces, volunteering, hobbies or recreational activities. Lifelong learning incorporates accredited education which includes formal qualifications such as certificates or degrees and non-accredited education which can include learning a second language, woodworking or learning from other people such as the interaction that occurs between grandparents and grandchildren. Learning happens throughout the lifespan, from birth and into old age. A Learning Communities framework will facilitate in partnership the creation of new approaches; the ongoing identification and coordination of pathways; and the encouragement and support of residents to participate in learning on a daily basis over their lifetime. Learning is also impacted upon by people‟s gender, culture and backgrounds as well as disability and financial security. Learning throughout life is now, more than ever, an ITEM 4.4
PAGE 57 Report to Community Services Committee meeting on 18 August 2014
essential requirement for all. In the context of continual challenges Devonport faces both economically and socially, learning is critical to maintaining employability, good health, achieving personal fulfilment, building a caring and cohesive community, and adding to the quality of life for individuals, families and communities. All forms of learning are valid within a Learning Communities strategic framework
STATUTORY REQUIREMENTS
There are no legislative requirements associated with this report.
DISCUSSION
A Learning Communities strategic framework aims to provide new and innovative ways of inspiring and supporting partnerships between individuals, families, education providers, community groups and services, government agencies and Council. A framework endeavours to identify and document the actions that will be taken over time to improve a particular aspect of community life. Strategies will be developed to facilitate improvements in the formal and informal educational outcomes for Devonport‟s residents and ratepayers. Consultation with stakeholders commenced last year, resulting in the identification of concerns and issues facing Devonport. The level of participation from a range of diverse stakeholders was of a high level and the outputs of sessions are attached. Devonport due to its low social economic status identifies as a community which may benefit from a learning community model. The following statistics further demonstrate the level of disadvantage in Tasmania and specifically Devonport:
Tasmania jobless rate 7% - highest in Australia;
2013 December quarter, Devonport unemployment rate 10.16%;
Over the past 2 years, youth unemployment in Tasmania has risen by 59% in West and North West Tasmania (including Burnie and Devonport), reaching 20.5% 2014;
49% of all Tasmanians aged between 15 to 74 are functionally illiterate, and more than half are functionally innumerate;
Tasmania 15 years rate 8% below the national average in Maths and 11% below the national average for reading;
50% of Tasmanian adults don‟t have a post year 10 qualification;
2146 adults in Devonport completed school to Year 9.
Investment in learning by individuals, families and communities brings a range of wide benefits; these include healthy living, social cohesion, and interaction. A collaborative approach is proposed in developing a Learning Community framework, which offers a range of benefits including the opportunity to allow diverse thinking, the sharing of resources and workload, the building of capacity in members, groups, organisations and community, creation of an environment for taking risks in exploring new approaches. Other councils have developed a similar framework to foster partnerships and collaboration in widening learning opportunities‟ for all throughout life, addressing disadvantage, celebrating success, and building a community of caring and responsible lifelong learners.
ITEM 4.4
PAGE 58 Report to Community Services Committee meeting on 18 August 2014
As a whole of community effort, the proposed Learning Communities framework will depend critically on support from all relevant stakeholders in the community. There exist groups and organisations which are delivering services/strategies which link to a Learning Community framework. The lack of a strategic approach which recognises learning occurs at all stages and ages of life, formally and informally, will be addressed within the holistic framework. A key planning step will be the mapping of what currently exists and which stage of life it targets, as well as identifying gaps, developing key principles, shared objectives, strategies and actions. Consultation will be integral to developing the framework to ensure it meets current needs and reflects diverse thinking. There are many communities across Australia and the world which have implemented a Learning Community‟s framework in response to identified issues. It is common practice that Local Government plays a key role in facilitating and developing the framework aimed at supporting individuals, diverse sectors, government agencies, schools, community groups and organisations to work collaboratively.
COMMUNITY ENGAGEMENT A diverse range of stakeholders participated in a series of breakfast meetings, initiated by the Mayor, Steve Martin. Sessions were held with a range of stakeholders and identified areas of concern. As a result of the overwhelming level of interest, Council staff facilitated two sessions with over 40 stakeholders. The list of stakeholders is included in the outputs of the sessions facilitated. The results of these sessions are attached. As a result interested stakeholders drafted a terms of reference for a special interest group. Draft Terms of Reference attached. Stakeholders attended a workshop with Council July 2014 and presented outcomes of their sessions. Workshop presentation attached.
FINANCIAL IMPLICATIONS
There are no financial implications at this stage is staff resources. The development of a strategic framework will identify future financial implications associated with the delivery of actions. Action plans are reviewed on an annual basis and considered during budget deliberations for inclusion.
RISK IMPLICATIONS
Governance Low level risk of participation, due to the high level of interest by stakeholders.
Financial There is no financial risk as a result of this report.
Communication/Reputation The opportunity to address cultural change and lead a proactive approach is positive.
CONCLUSION Too many residents are still excluded from opportunities they need to create the life they want. They can be trapped in a spiral of disadvantage caused by family circumstances, low expectations, community poverty, a lack of suitable and affordable housing, illness or discrimination – often leading to early school leaving, long term unemployment and chronic ill-health. The cost of the social disadvantage in Devonport is high, to individuals, and the future of the community itself. ITEM 4.4
PAGE 59 Report to Community Services Committee meeting on 18 August 2014
Council is in a position to exercise leadership and engage in long-term strategic planning on behalf of the community. A special interest group will act as the mechanism to coordinate and oversee the development of the Learning Communities framework. There is high level interest for involvement in this group due to the work undertaken over the previous year. A Learning Communities framework links intrinsically to Councils five strategic goals and can initiate new partnerships which foster an environment for positive cultural, social and economic development. Lifelong learning is the basis of the strategy and Councilâ€&#x;s role in developing the strategy is facilitator and production of a strategic framework document. The draft document will be presented to Council in coming months and considered for adoption at a later date.
ATTACHMENTS 1.
Outputs Participants Meeting - 3 April 2014 - Learning Communities
2.
Outputs Participants Meeting - 10 April 2014 - Learning Communities
3.
Presentation to DCC Learning City 7 July 2014
RECOMMENDATION That it be recommended to Council that the report of the Executive Manager Community Services be received and that Council: 1.
facilitate the formation of a Special Interest Group, to oversee the development of a Learning Communities strategic framework; and
2.
seek interest from Aldermen to be members of the Special Interest Group.
Author: Position:
Evonne Ewins Executive Manager Services
Community
Endorsed By: Position:
ITEM 4.4
Paul West General Manager
PAGE 60 Outputs Participants Meeting - 3 April 2014 - Learning Communities
ATTACHMENT [1]
Workshop conducted at the Devonport Adult Education Centre, William St Devonport, organized by Mayor Steve Martin & facilitated by Evonne Ewins. Commenced 8.30am, closed 10.25am In attendance: 1. Robert Aspe – Devonport Brass Band 2. Mandy Beard – Principal. Miandetta Primary 3. Kate Beer – Dev. Community House 4. Mel Blake – TL3 Learning 5. Desley Blanch - Soroptimists 6. Jacqueline Bourke – TasTAFE Teacher 7. Mike Brindley – RDA 8. Tracey Carter – ESCH 9. Charlie Emmerton – O Group 10. Rob Fleming – Acting Principal Devonport High School 11. Ross Graham – Community 12. Kim Hainsworth – Manager, Strategic Partnerships TasTAFE 13. Lara Hendriks – Dept of Economic Development 14. Todd Hendricks – Dept of Economic Development 15. Andrew Hillier – Devonport Chaplaincy 16. Kate Huett – Mission Australia 17. Kate Jago – Centre Manager Dana Drive Child Care Centre 18. John Lee-Archer – Community (ex-Principal Don College) 19. James McCormack – Dept Employment 20. Lucy Murfet - Teacher- Children‟s and Education Support 21. Julian O‟Brien – Advocate Newspaper 22. Janine Phillis – Program & Marketing Manager YFCC 23. Luke Sayer – Cradle Coast Authority 24. Charmane Sheehan – DCC 25. Vanessa Skipworth – Business & Employment 26. Brian Smith – Govt Action Leader DHHS 27. Brett Williams – Rotary Club of Devonport, Pres. 28. Dallas Williams – LINC retired 29. Helen Williams – retired teacher 30. Brett Youd – Principal East Devonport Primary School Apologies: 1. Joan Andrews – Sister Cities & Devonport Eisteddfod 2. Tracy Badman – Devonport Gymnastics Club 3. Dana Broun – UTAS 4. Alida & Bruce Beattie – Sister Cities 5. Nathan Burton – Skills TAS 6. Duncan Fairley – Fairley & Associates 7. Jane Forward - LINC 8. Kim Gawnes – Headspace 9. Katrina Gibbs – Connect2U Consulting 10. Amelia Gray – Bendigo Bank 11. Doug Green – Auzkick
ITEM 4.4
PAGE 61 Outputs Participants Meeting - 3 April 2014 - Learning Communities
12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22.
ATTACHMENT [1]
Ald Peter Hollister Deb Morcom – TAS Performing Arts Centre Trudy Pearce – A/General Manager – Learning Services NW Colin Pettit – Secretary, Dept of Education David Raw – Pres. TAS Principal‟s Assoc. Ald Annette Rockliff Claire Stucas – Headspace John Thompson – Principal Don College Susan Tucker – Principal Hillcrest Primary School Melanie Woods – Principal Devonport Christian School Shane Yates – President Devonport Football Club
Alderman in attendance: Mayor Steve Martin Council staff in attendance; Assistant General Manager Evonne Ewins, Charmane Sheehan Community Development and Volunteer Co-ordinator and Executive Assistant April Nelson
Context of meeting Mayor Martin welcomed everyone Meet and greet exercise
Group exercise - What does it mean to be a learning community? “It is a place where…………” These have been loosely grouped
A vision for the future Instill values from an early age – life skills Lifelong learning We can all learn – all ages Where learning is Valued, Supported, Resourced and Celebrated The learning experience begins at birth and is lifelong Value learning Intergenerational learning
All learning is identified, valued and supported by the whole community Value people in community
Where everyone values learning Where everyone is valued and believes Circumstance is no barrier Age is no barrier Every individual is important Community that values learning – look to other cultures, create a
ITEM 4.4
Supported thinking 13 6 4
10 2 9 6 3
PAGE 62 Outputs Participants Meeting - 3 April 2014 - Learning Communities
value on higher education (similar to sport‟s achievement)
Community teachers – we are all teachers
Community that understand the opportunities in its own region make opportunities happen entrepreneurship That has strong and informed leadership at both government level and community Co-operate and collaborate A need for a co-ordinated, integrated direction, approach People working collaboratively to achieve outcomes Direction, focused priorities Many opportunities and challenges are recognised Willingness to follow, participate and support Set a standard – common goals Where education and learning is the foundation of all major decisions Celebrate achievements The community take responsibility for everyone‟s learning Supportive community Connectedness There is celebration and recognition of attainment Connected community volunteering, education, employers, industry, community groups (sharing – communicating) Endless cycle of community participation which is valued Place of unprecedented growth opportunity Common language Take a positive view Mindset of the community Welcome and embrace change Where ideas and innovation are nurtured Opportunity abounds Community that needs to learn not wants to learn Where we are small enough to make change but big enough to make a difference! Active – mind/body Learning can happen in different contexts Sharing learning community – using a blend of “old style” teaching and new methods to help young people – mentoring – coaching Diverse learning styles and ways of sharing Respect cultural aspects of learning Ownership of learning Make learning engaging Engaging, fun and diverse Where we can gain and develop life skills
ITEM 4.4
ATTACHMENT [1]
8
13 6 2 1 2 1
4 3 1
4 3 1 1 1
3 1 1 1 1
PAGE 63 Outputs Participants Meeting - 3 April 2014 - Learning Communities
ATTACHMENT [1]
Individuals completed exercises around the room to reflect on where we are currently at as a Learning Community “Traffic Lights” – What we keep doing; What we need to do more of; What we need to stop doing What we need to KEEP DOING
Number of ticks
Keep on having these conversations/meetings Keep on talking Community engagement/involvement Early intervention Variety of opportunities for learning Offer innovative places to learn in/at Looking for and delivering great education options Mentoring program DHS and SBSC Focus on what can be done Creativity in opportunities Apply for funding to run alternative programs that suit all ages
What we need to DO MORE OF
4 4 4 2 1 1 1 1
Number of ticks
Find some great mentors/some champions Role model continual learning by involving older people Mentoring Get industry/business more involved in making training/education relevant Local businesses to provide more training Linking schools to industry and community Sharing information and collaborating Inclusive approaches Scholarships/bursaries – employ locally Offer a learning process “gateway” – where people can find out what is being offered and where Informing right across our community and updating Create a thirst for learning by “seeing” rewards Alternative learning programs Increase participation in “Launch into Learning” Encouraging parental skills Utilisation of information technology Gaining commitment from (teachers/mentors and families) to teach and learn. Pressure state authorities to follow up truancy Ask and engage the customer i.e. the youth/learner – before you make the decision Better/improved career counselling
ITEM 4.4
4 1 1 3 2 2 2 2 1 1 1
PAGE 64 Outputs Participants Meeting - 3 April 2014 - Learning Communities
What we need to STOP DOING
ATTACHMENT [1]
Number of ticks
Focusing so much on young people (people) /negatively Negativity towards making a dollar or being successful The same! Stop thinking learning is like it was 25 years ago Using old thinking in a better way Finishing high school at year 10 (change to college) Making excuses to accept mediocrity Imposing limits on others – the sky is not the limit Suspended/expelled Imposing financial barriers Using TLAs Programs set from top down Expecting too much from schools Having people of all ages fall through the gaps in services/support/education
5 4 2 2 1 1
Register Your Data/The Stats
ABS census Parents engagement with schools Info collected/reported through community/neighbourhood houses Retired formal educators willing to participate in a learning opportunity for community 47% of jobs get filled informally: networks! School attainment rates or retention vs attainment Understand what future jobs will look like 20.5% youth unemployment Highest unemployment in the country and the state = full time equivalent? Lowest participation rate in the country and the state High rate of teenage pregnancy, STDs, disability Low tertiary attainment levels – compared to Tasmanian/ Australian average Still affordable housing Homelessness stats Safest place for young families
Links to Strategic Plans, Research, Existing Programs/Activities (To avoid duplication of work already known or undertaken) Program School business community partnership brokers – TL3 www.TL3.com.au CCA strategy goal around lifelong learning and unlimited access to such Community schooling program through community house – links with local high school(s) School connectedness/engagement – student mentoring streams
ITEM 4.4
PAGE 65 Outputs Participants Meeting - 3 April 2014 - Learning Communities
Support, workplacement, stalls Devonport chaplaincy Avril Henry – “The Y generation” – DEDTA/state of growth RDA Tasmania Regional Plan DCCI Industry Skills Audit 2013 DCC Strategic Plan Youth Policy Children and Family Policy 26 ten
Group brainstorming – 5 things that hold us back Loosely grouped What‟s the plan?-Vision? Still need a clear vision of what we want to achieve Clear direction and vision Vision - strategic plan Focused effort and vision needed An agreement….. do we try the Now, Ready Fire Aim method When/How to commence Who will drive the process What resources are available People Finances Responsibility Media Each individual KPI (Key Person of Interest) Commitment Community and Government Champions Lack of buy-in/awareness Challenge old and entrenched mindsets Perception – reality How will we engage key stakeholders? Community Educators Youth Parents Government Industry Economy Is there a legislative or policy barrier to what we are trying to achieve Lack of systems, thinking, understand how the community is connected Current structures don‟t seem to be working Segmentation
ITEM 4.4
ATTACHMENT [1]
PAGE 66 Outputs Participants Meeting - 3 April 2014 - Learning Communities
ATTACHMENT [1]
Next steps Group brainstorming – Next three things that need to happen to keep “this” momentum going. Write a plan-vision Creation of a vision Create Action Plan/Strategy Action plan, setting of priorities Relate key points from today into 5 clear points Current smorgasbord pulled together into themes Identify the pathway forward Steps Timelines Action Smart goals Plan, activities and relevance Begin to establish clear goals and actions Engage key stakeholders Collation and sharing of ideas and information including the people who could not be here today Keep momentum going Need to have understanding spread in community Networks Socially Workplace Engage with training providers and educators to begin changes at grass roots level knowledge audit Funding Big and little politics New education Minister=opportunities! Attitudes Fear Lack of will
Future thinking Exercise – In 2025 Devonport wins an award as a learning community because……..
We saw a need and we addressed it from within, utilizing the people and resources in our community Over a decade of commitment from our community in creating a unique, connected, innovative and vibrant City We had a clear vision to become a learning community and now learning is valued, supported and celebrated Vibrant, sustainable community Every person involved in some sort of Learning Dynamic engagement Diversity of opportunities Employment Entrepreneurial skills
ITEM 4.4
PAGE 67 Outputs Participants Meeting - 3 April 2014 - Learning Communities
ATTACHMENT [1]
Community groups We innovatively engaged the whole community in learning with positive outcomes We all recognised a need All came together using the collective generational resources that we had to make the changes Because we changed the future of our regions and because we were not afraid to push boundaries in order to create change!
ITEM 4.4
PAGE 68 Outputs Participants Meeting - 3 April 2014 - Learning Communities
ATTACHMENT [1]
Looking at Devonport – the ripple effect from a “helicopter” point of view.
ITEM 4.4
PAGE 69 Outputs Participants Meeting - 10 April 2014 - Learning Communities
ATTACHMENT [2]
Workshop conducted at the Devonport Adult Education Centre, William St Devonport, organised by Mayor Steve Martin & facilitated by Evonne Ewins. Commenced 8.30am, closed 10.45am In attendance: 1. Robert Aspe – Devonport Brass Band 2. Sue Atkinson – Volunteer Tas 3. Mandy Beard – Principal. Miandetta Primary 4. Kate Beer – Dev. Community House 5. Mel Blake – TL3 Learning 6. Mike Brindley – Resource Development Authority 7. Dayna Broun 8. Tracey Carter – ESCH 9. Meredith Cashion – Principal Nixon St Primary School 10. Charlie Emmerton – O Group 11. Rob Fleming – Acting Principal Devonport High School 12. Jane Forward – Manager LINC 13. Ross Graham – Community 14. Lara Hendriks – Dept of Economic Development 15. Todd Hendricks – Dept of Economic Development 16. Andrew Hillier – Devonport Chaplaincy 17. John Lee-Archer – Community (ex-Principal Don College) 18. James McCormack – Dept Employment 19. Lorraine McNamara – TL3 20. Juan Marshall – Reece High School 21. Jenny Mountney – Child and Family Centre East Devonport 22. Julian O‟Brien – Advocate Newspaper 23. Janine Phillis – Program & Marketing Manager YFCC 24. Tony Preece 25. Kathleen Priestly – Community Learning LINC 26. Luke Sayer – Cradle Coast Authority 27. Charmane Sheehan – DCC 28. Brian Smith – Govt Action Leader DHHS 29. John Thompson – Principal Don College 30. Claire Williams - Anglicare Apologies: 1. Joan Andrews – Sister Cities & Devonport Eisteddfod 2. Tracy Badman – Devonport Gymnastics Club 3. Alida & Bruce Beattie – Sister Cities 4. Desley Blanch - Soroptimists 5. Jacqueline Bourke – TasTAFE Teacher 6. Nathan Burton – Skills TAS 7. Duncan Fairley – Fairley & Associates 8. Kim Gawnes – Headspace 9. Katrina Gibbs – Connect2U Consulting 10. Amelia Gray – Bendigo Bank 11. Doug Green – Auzkick 12. Kim Hainsworth – Manager, Strategic Partnerships TasTAFE 13. Ald Peter Hollister 14. Kate Huett – Mission Australia
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PAGE 70 Outputs Participants Meeting - 10 April 2014 - Learning Communities
15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30.
ATTACHMENT [2]
Kate Jago – Centre Manager Dana Drive Child Care Centre Deb Morcom – TAS Performing Arts Centre Lucy Murfet - Teacher- Children‟s and Education Support Trudy Pearce – A/General Manager – Learning Services NW Colin Pettit – Secretary, Dept of Education David Raw – Pres. TAS Principal‟s Assoc. Ald Annette Rockliff Vanessa Skipworth – Business & Employment Claire Stucas – Headspace Susan Tucker – Principal Hillcrest Primary School Melanie Woods – Principal Devonport Christian School Brett Williams – Rotary Club of Devonport, Pres. Dallas Williams – LINC retired Helen Williams – retired teacher Shane Yates – President Devonport Football Club Brett Youd – Principal East Devonport Primary School
Alderman in attendance: Mayor Steve Martin Council staff in attendance; Assistant General Manager Evonne Ewins, Charmane Sheehan Community Development and Volunteer Co-ordinator and Executive Assistant April Nelson
Context of meeting Mayor Martin welcomed everyone Evonne Ewins recapped the last session Recap of first meeting What Create a plan Clear vision Goals Engagement with stakeholders Who Governance Small working group/formed Role and responsibilities Distill the thinking Overseeing development of plan Brief Council (June) Seek endorsement to develop plan on behalf of stakeholders and community Prepare report for endorsement (June) Development of plan Engagement Communication Council adopted
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PAGE 71 Outputs Participants Meeting - 10 April 2014 - Learning Communities
ATTACHMENT [2]
One word to sum up the first session What were you struck by……. Inclusion Holistic Participation Respect Access Collaboration Quality of life Excellence Change attitudes Practical (achievable) Communication Engagement Education Lifelong learning S.M.A.R.T. Specific Measurable Achievable Realistic Timely Life Stages of Learning Need to be clear on what the group wants to achieve. Group exercise for each life stage detailing key outcomes, key marginal groups with areas, specific needs/issues/barriers. Formulate a key goal and list the outcome to achieve by Life Stages of Learning Life Stages can overlap: Early years – 0-4 years School years – 4-18 years Youth Life Stage – 12-25 years Adult Life Stage – 25-65 years Seniors Life Stage – 65+ years
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PAGE 72 Outputs Participants Meeting - 10 April 2014 - Learning Communities
ATTACHMENT [2]
Life Stage – EARLY YEARS Barriers / Issues
Marginal Group
Lack of understanding 0-4 value Literacy Social barriers – transport Parenting skills Isolation Lack of access to services Family breakdown Justice system Lack of coherence between support systems Middle class values (judgemental) Identifiying/connecting with marginalised groups Confidentiality between systems
Long term unemployed/disadvantaged Parent with mental illness Inter-generational poverty Group who don’t value education Disengaged – haven’t had positive educational experiences
Goal – Objective By 2025 all children (0-4) in our community are engaged with some form of early learning program
Theme
Knowledge and understanding Access Engagement Collaboration/sharing information Easy access opportunities to Outcomes early years programs Need to restart parenting support groups after someone Help for parents to help their children achieve A broad range has a baby of early childhood strategies to Attachment/bonding between engage families with young parent and child valued and children understood Early identification of those Parenting skills shared who need support Community acknowledges that Assist but don’t make people learning begins at birth passive The community values the Greater number of families young child identified to attend LIL Community/family Involving parents of ‘marginal’ understands how young groups in schools in ‘creative’ children learn through play ways Parents equipped to assist Target groups to share/inform their children in learning information with. E.g. Kids starting school years antenatal groups L/L equipped to learn Efficient communication Community facilities are child systems between support friendly- suitable and enticing services for young children and babies Co-operation between service (the child is valued) providers LIL/0-4 programs “go to” More support for parents from families not families come to community school More mentoring AEDI Measures of Success Child health data Improvement in data KDC Trending up Link participation Kids come first TEYF early years foundation
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PAGE 73 Outputs Participants Meeting - 10 April 2014 - Learning Communities
ATTACHMENT [2]
Life Stage – SCHOOL YEARS Barriers / Issues
Marginal Group
Poverty Access acceptance Attitude Aspirations Isolation Disengagement System orientated not student Structure of formal education/opportunity Life interferes with learning Community health and wellbeing Stereotyping Finding models Positive employment prospects Pathways “The divide between the lower socio-econ and the middle class – values, culture” Ruby Payne Interagency and NGO – for young people, coordination and communication Lack of youth role models Social media – media generally, distractions
LGBTI Aboriginal Low SES Single Minority groups
EAL Mental health Students with a disability Low literacy Generational unemployment
Goal – Objective By 2025 ??% of our LAG population will be employed 18-25 year old’s engaged in Cert III or above training and education. Seamless education K-12 Theme Industry engagement Excellence – centres of Parent flexibility in how excellence or excellent they see education centres Community concern and Health and wellbeing – respect for the young physical/fitness, mental rather than fear Utilising C21 learning Creating young people who fluencies are aware of role in Student voice/parent voice learning community Community engagement Build the resilience of the Holistic solutions community. The emotional Vocational pathways and mental health Improved engagement with Outcomes parent/s child/ren’s Improved learning participation/engage in Preparing children for education lifelong learning Aspirational – goal setting – Improved smart literacy/numeracy rates Increased attendance Holistic approach to Increased parent feedback left/right brain learning Employer feedback utilised in planning
Measures of Success 100% retention to (year 12) ATAR/Cert 3 Reduced youth unemployment to national average Demonstration of maths and reading and writing at everyday adult levels – standard 3 (ACSL) Measure(s) to determine literacy and numeracy levels Increase perceived value of education – holistic education Increased rate and level of formal qualifications across the whole community by 2025.
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PAGE 74 Outputs Participants Meeting - 10 April 2014 - Learning Communities
ATTACHMENT [2]
Life Stage - YOUTH Barriers / Issues
Marginal Group
Disengaged (nonattendees) Generational unemployment Young parents
Transport access Health Poverty Life skills – know how – literacy Intergenerational UK modelling Substance and alcohol abuse Values Respect Work ethic Negative role modelling Family issues Addiction Relationships Self esteem Relationships Housing Money Technology Food
Disability Homeless Isolated
Goal – Objective Create a learning culture where young people are inspired to reach their learning goals resulting in employment and improved life outcomes Education attainment Theme Access Technology Retention Valuing education Celebration Variety Flexibility Encouraging mentoring between young and elderly Embracing technology Shared approach to removing barriers Holistic approach to Flexible bridging learning programs individuals (stepping stones to TAFE/university) Recognise that they matter Variety of learning in our community experiences/opportunities 1 place to access Innovative learning opportunities information on learning in outside classrooms to make learning region relevant to the world of work Family learning Learning opportunities to build Affordable education aspirations Community grants to Learning is highly valued improve your life Value of education in families Less poverty Celebration of excellence and Less homelessness achievement Improved health Hunger to learn Improved transport Recognition of achievement Greater attendance at Higher % of young parents returned to school – beyond what is education compulsory Valued education Higher retention in Celebration of excellence education Pride in learning Increased engagement People feeling more valued Media buy-in (in all forms) Positive media reports – celebrating and included community learning Changed perceptions around values of all ages Higher education attainment (more Measures of Success achieving goals) Improved access (more Significantly reduced unemployment to coming in) <10% 2025 – 7.5% 2030 (achieving Reduced % of early leavers work as a result) (less leaving)
Outcomes
ITEM 4.4
PAGE 75 Outputs Participants Meeting - 10 April 2014 - Learning Communities
ATTACHMENT [2]
Life Stage - Adult Barriers / Issues
Marginal Group
Migrants Generational long-term unemployed Adults with low literacy, low digital literacy, technically challenged People with mental health issues, drug and alcohol dependencies Disables Underemployed Volunteers Socially excluded – because of place
Economy Social circumstance Low literacy Lack of engagement Lack of network Financial literacy Health literacy Homelessness Intergenerational Impact – culture Role models Ethnicity Transport Mental health Disability Addiction Ability to sustain positive relationships Social skills Confidence and self esteem Access to new technologies (except smart phones) Lack of support
Goal – Objective Individuals and organisations working together to raise awareness of the benefits of learning through life to remove barriers to learning, to promote cohesion and inclusion……. Access Theme Mindset (attitudinal change) Literacy Community Collaboration Employment Awareness and information
Outcomes Attitudinal change Increasing collaboration between providers and organisations Service providers share their clients/participants so they grow Better promotion of programs Information (plain English user friendly) about our community and what’s on offer Improve access to services – outreach into communities
Increase transport – more bus services Improved digital literacy for new technologies Improved health literacy More opportunities for adult work placements for…migrants, unemployed and disabled More engage community % of community that volunteer More mentoring to help connection people More community leaders Reduced long term unemployment - %
Measures of Success
Increased employment Reduced unemployment Adult literacy levels – improve % of community engaged in volunteering Integrated service provision for marginalised people where they are – how to measure?
ITEM 4.4
PAGE 76 Outputs Participants Meeting - 10 April 2014 - Learning Communities
ATTACHMENT [2]
Life Stage - SENIOR Barriers / Issues
Marginal Group
Aged in facilities 65-75 years transitional work – post work employment 75+
Cost Access Transport Lack of enthusiasm Stigma of work ‘seniors’ Knowing what’s available Health – physical and mental TWADDLE (that’s the way I’ve always done it)
Goal – Objective By 2025 this community will provide, facilitate, support and encourage…..opportunities for seniors to participate in and contribute to learning
Theme Communication Respected and valued Identifying and creating opportunities Visibility Outcomes Participation Men’s sheds funded More participation by men – Mentoring, volunteering Role model social, health, mentoring Cross generational and Safe community, so can – generational walk, talk/share with Respected for like knowledge neighbours Increased better health Lifestyle – quality of life outcomes, less visits to Aged care facilities medical facilities Pickup/drop off service – Increased confidence transport Social interaction, getting out Eating better sharing food / meals together of home and accessing U3A opportunities Customised “formed” Enthusiasm programs
Measures of Success
Reduced depression rates Reduction in timeframe for dementia and alzheimers Rates of morbidity and mortality Participation of seniors in volunteering , role models and mentoring
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PAGE 77 Outputs Participants Meeting - 10 April 2014 - Learning Communities
ATTACHMENT [2]
Next steps Key values are starting to show in the group presentations. Underlying principles in the plan going forward and will help to inform the future vision statement.
Working Group The Working Group will prepare a brief for Council. Envisage that meetings will be 3 weekly for 2 hours duration and then changing to 1 hour. The Working Group will compile the vision and key principles. Nominations for the Working Group
Nomination
Representing
Mandy Beard
Principal Miandetta Primary
Kate Beer
Community House
Mel Blake
TL3
Mile Brindley
RDT Tas
Dayna Broun
UTAS
Evonne Ewins
DCC
Jane Forward
Manager LINC
Ross Graham
Streetwise Innovation
Todd Hendricks
Dept of State Growth
John Huett
Mission Australia
John Lee-Archer James McCormack
Local Employment Co-ordinator
Steve Martin
DCC
Janine Phillis
YFCC
Kathleen Priestly
Community Learning LINC
Brian Smith
DHS
Brett Williams
UTAS
Claire Williams
Anglicare
Dallas Williams
Retired LINC
Helen Williams
Retired teacher
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PAGE 78 Presentation to DCC Learning City 7 July 2014
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PAGE 79 Presentation to DCC Learning City 7 July 2014
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PAGE 80 Presentation to DCC Learning City 7 July 2014
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PAGE 81 Presentation to DCC Learning City 7 July 2014
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PAGE 82 Presentation to DCC Learning City 7 July 2014
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PAGE 83 Presentation to DCC Learning City 7 July 2014
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PAGE 84 Presentation to DCC Learning City 7 July 2014
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PAGE 85 Presentation to DCC Learning City 7 July 2014
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PAGE 101 Presentation to DCC Learning City 7 July 2014
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PAGE 102 Report to Community Services Committee meeting on 18 August 2014
4.5
FINANCIAL ASSISTANCE GRANTS 2013-14 ACQUITTALS File: 28261 D337137
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 4.7.3
Attract and promote equitable distribution and sharing of financial and other resources throughout the community
SUMMARY
To present achievements of the Community Small Grants and Economic Development and Events Sponsorship projects funded by Council in 2013-14.
BACKGROUND Through the provision of a Financial Assistance Scheme, the Council supports projects, programs and activities developed for the benefit of Devonport‟s residents and visitors. Each year Council operates a grants program comprising of two areas as follows:
Community Small Grants – provides up to $3,000 to non-profit organisations to provide programs that enhance health and well-being, environmental sustainability, arts, culture and heritage, and sports and recreation. Includes activities to improve safety, undertake minor capital works, and purchase equipment.
Economic Development and Events Sponsorship – provides support for social, cultural, environmental, sport and recreational initiatives and events held in the Devonport municipality that attract locals and visitors creating commercial benefits for the City.
For the 2013-14 grant period Council resolved to fund eighteen projects with a combined value of $64,083 (Min 259/13). An additional five projects were funded $27,000 in previous grant rounds to deliver projects in 2013-14.
STATUTORY REQUIREMENTS The Local Government Act 1993 Section 77 outlines Council‟s requirements in regard to grants and benefits; (1)
A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate. (1A) A benefit provided under subsection (1) may include –
(2)
(a)
in-kind assistance; and
(b)
fully or partially reduced fees, rates or charges; and
(c)
remission of rates or charges under Part 9.
The details of any grant made or benefit provided are to be included in the annual report of the council.
The details of each grant will be reported in the 2013-14 Annual Report.
DISCUSSION As per the Financial Assistance Policy each organisation is to submit an acquittal using Council‟s template within four weeks of project completion. ITEM 4.5
PAGE 103 Report to Community Services Committee meeting on 18 August 2014
Community Small Grants Under the Community Small Grants program ten projects were funded totalling $20,083. As of 31 July 2014 eight projects have been acquitted, these are summarised below. Organisation Project Title Grant Amount Income Expenditure Project Surplus / (Deficit) Description
Achievements
No. participants Organisation Project Title Grant Amount Income Expenditure Project Surplus / (Deficit) Description
Achievements
Devon Netball Association Devon Netball Association State Mixed and Club Carnival $1,000 $6,348 $5,494 $854 This will be a netball carnival of excellence, attracting State wide participants. It is open to all club netball teams of senior women's, mixed and junior, 17 and under and 15 and under. This netball carnival attracted teams from Devonport, Launceston, Circular Head, King Island, covering players from 15 and under to Masters. The project provided increased participation and the use of the facility. Participants were given the opportunity to use the improved/resurfaced courts. Next year we will be trialling this as a twilight carnival. 400 Devonport Gymnastics Club Air Tumbling Mats $3,000 $3,000 $3,364 $(364) Purchase two tumbling air mats to increase repetitions of tumbling in a safe manner. These mats significantly decrease the risk of joint injury to gymnasts of all ages by lessening the impacts on wrists, ankles, knees and elbows during tumbling exercises. The provision of the Airmat Pro has been significant for the Club. All gymnasts have benefited as they can attempt new skills and/or improve their techniques with current routines while having the confidence that any error won't cause significant injury. It has allowed the club to take gymnasts into the community and display their many skills which promotes the benefits of healthy and physical activity. It has increased the number of school groups utilising our facilities as it allows inexperienced children to attempt skills in a safe manner.
No. participants
8 (involved in purchase of mats, delivering programs)
Organisation
Devonport Senior Citizens Club Celebrating 50th Anniversary of Devonport Senior Citizens $1,500
Project Title Grant Amount
ITEM 4.5
PAGE 104 Report to Community Services Committee meeting on 18 August 2014
Income Expenditure Project Surplus / (Deficit) Description
$1,500 $1,641 $(141) Senior Citizens celebrated its 50th anniversary by running two events - a bowls carnival on 20 February 2014 and a bus trip to Sheffield, Mole Creek and Deloraine on 13 March 2014. The bowls carnival required the purchase of new bowls mats and the booking of the stadium.
Highlights
The grant was used to purchase bowls mat of good quality. This not only assisted with the 50th celebrations but has also improved the resources at the Club. The indoor bowls carnival was attended by 160 people who enabled the fostering of great friendships while enjoying a fun activity. Many requests were received from participants to run another tournament later in the year. 160
No. participants Organisation Project Title Grant Amount Income Expenditure Project Surplus / (Deficit) Description
Achievements
No. participants
Don River Railway Royal Carriage Viewing Platform $3,000 $7,200 $7,950 $(750) Construction of a viewing platform. The newly restored "Royal Carriage" is a historical carriage and was used in the past by British Royalty on four occasions. It has been restored to best museum standards using original photographs. The platform is to allow members of the public to view the interior from outside while preserving the interior. The project allows our visitors to view the workmanship and quality of restoration undertaken by our volunteers from outside the carriage whilst preserving the interior. This project is a new way forward in displaying fully restored historic rolling stock. 6 (involved in the carriage restoration)
Organisation Project Title
East Devonport Primary School Parents & Friends Removal of old tyres from grounds and disposal at transfer station
Grant Amount Income
$1,903 $1,903
Expenditure Project Surplus / (Deficit) Description
$2,003 $(100) To remove old tyre barriers from the playground within the East Devonport Primary School on the Northern (Drew Street) side. This playground is used by the community outside school hours. Due to the tyres being there for some time, the ITEM 4.5
PAGE 105 Report to Community Services Committee meeting on 18 August 2014
Achievements
steel belts have been exposed and broken rubber is creating a safety risk. All tyres around the playground were removed. The finish of this project has made it safer for the community kids and school kids that use the equipment. The Eastern Shore Community House and the Parents & Friends have come closer together, each bringing strengths to achieve a common goal, making it safer for the community.
No. participants
6 (involved in removal of tyres)
Organisation
Mersey Colts Cricket Club Inc Restoration of centre matting and nets $3,000
Project Title Grant Amount Income Expenditure Project Surplus / (Deficit) Description
No. participants
$6,647 $6,647 $Replace centre wicket matting and cover the netting facility with some matting at Byard Park #2.The centre wicket matting is currently very dangerous with some balls going at people's heads so it is due diligence issue. Coverage of the netting area is also long overdue and is also an OH&S issue and the club has a duty of care. The target is current and prospective members and the general public who use the ground and practice areas. We now have good facilities and safe conditions for which our players can now train and play. The Club Members now have a sense of pride from which has been achieved. 10
Organisation Project Title Grant Amount Income Expenditure
Mersey Leven Child Care Services Traffic Safety for Children $1,000 $2,786 $2,786
Project Surplus / (Deficit) Description
$To create and construct a mini road system to educate children on road and traffic safety and hazards in an attempt to minimise road traffic incidents in relation to children. This project enabled children to learn through various means â&#x20AC;&#x201C; discussions with key speakers, completing activities on the topic, reading information and traffic road safety displays, and also providing a practical approach where children could design their own road systems using the traffic safety signs. Children have the opportunity to put what they have learnt into practise. We believe our approach to use a variety of methods to share the important message of traffic safety for children has
Achievements
Achievements
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PAGE 106 Report to Community Services Committee meeting on 18 August 2014
No. participants
been a success and we hope that this information will stay with children and families for many years to come. The involvement of a Devonport Police Officer was a great opportunity to strengthen the relationship between the children and the local police. 50+
Organisation
TasTAFE - Certificate 3 in Events
Project Title Grant Amount
Cradle Coast Talent Search $700
Income Expenditure Project Surplus / (Deficit)
$5,047 $3,243 $1,804
Description
Cradle Coast Talent Search is a night to showcase the unique and sometimes hidden talents that our community's youth has to offer. We are doing it to raise funds and awareness for the Devonport's Headspace as well as engage the local businesses in providing an opportunity for the broader community to appreciate and celebrate the talents of its young people. Our target audience is 12-25 years old for entrants as the youth is our main target, but we wish to incorporate the community in support. Reece High School is our venue. The event was socially inclusive and was dedicated to our youth and was affordable. Promoting headspace to the local community. Raising money and awareness. This was extremely successful as it was a unique, innovative and creative event that had not been run before on the NorthWest Coast outside of schools and the community response was fantastic, so much so, that they would like it to be run again. Our event was run by young people for young people. 9 (involved in organising event)
Achievements
No. participants
The following organisations have yet to submit an acquittal. Under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. Organisation
Devonport Rugby Club
Project Title Grant Amount
Playing Ground Lights for the Don Recreation Ground $3,000
Organisation
East Devonport Child and Family Centre First Aid for Centre Volunteers & Community $1,940
Project Title Grant Amount
Economic Devonport and Events Under the Economic Devonport and Events Grants eight projects were funded totalling $44,000. As of 31 July 2013 four projects have been acquitted, these are summarised ITEM 4.5
PAGE 107 Report to Community Services Committee meeting on 18 August 2014
below. Note the economic benefit estimate is based on a spend of $190 per night for visitors staying in commercial accommodation. Organisation Event title Grant amount Income Expenditure Project surplus/(deficit) Description
Achievements
No. participants No. attendees Origin attendees
No. attendees/participants staying
Caribou Publications Tasmanian Summer Sports Carnivals $2,500 $4,500 $14,000 $(9,500) Working with Sports Carnivals Associations of Tasmania (SCAT), Caribou will introduce a lucrative three-leg criterium series, with Devonport to host one of the closed-circuit street races on Sunday, December 29 as a curtain-raiser to its popular track/ athletics/woodchopping carnival. Caribou will also assist the Devonport club with the re-programming of its schedule for its two-day carnival, with the main aim to create an actionloaded two-hour program which features the most exciting events of the carnival. The criterium was designed to give interstate and international cyclists an incentive to ride the track component of the timehonoured Devonport sports carnivals on 29 & 30 December. The criterium succeeded, with a 75-man field participating in the one hour long lunchtime event which preceded the opening of the Devonport carnivals. It was the first time a criterium series had been conducted in conjunction with the Tasmanian Christmas Sports Carnivals, which has been operating for up to 127 years. The criterium was conducted over 20 laps of a 2km circuit, starting and finishing near the Surf Club in Bluff Road. 325 1000 60% Tasmania 35% Interstate 5% International 200
No. nights stayed Estimate economic benefit
4 $152,000
Organisation
Cradle Coast Sports and Events Pty Ltd
Event title Grant amount Income Expenditure Project surplus/(deficit)
Devonport Triathlon $15,000 $91,875 $84,200 $7,675 ITEM 4.5
PAGE 108 Report to Community Services Committee meeting on 18 August 2014
Description
Achievements
No. participants No. attendees Origin attendees
No. attendees/participants staying No. nights stayed Estimate economic benefit Organisation
The Devonport Triathlon has been in existence since 1985 and is the third longest running triathlon in Australia. Our target audience is triathletes eligible and willing to participate in the above competition from both Tasmania and interstate. Devonport City Council played a large role in supporting the 2014 Devonport Triathlon, providing in-kind sponsorship, particularly with assisting with infrastructure. The community groups involved included The Don College Polytechnic Academy, Rotary North Devonport, Devonport Lions Club, Ulverstone Scouts, Devonport Football Club, Cradle Coast Triathlon and Multisport, Professional Cross Country Club and Fairbrother Construction. There organisations received a donation for their contribution. Community cohesiveness was promoted throughout the lead up to the Triathlon. CCSE staff delivered letters to local residents detailing the upcoming event, the road closures which may affect them and provided the opportunity for residents to speak with CCSE staff regarding these road closures and the event. CCSE answered approximately 50 calls regarding the event. 535 900 5% Devonport/Latrobe/Kentish 5% North West 10% Tasmania 73% Interstate 7% international 25% 3-5 days 23% 5+ days 80% $243,960
Event Title Grant Amount
PGA Tasmanian Seniors Open $5,000
Income Expenditure Project Surplus/(Deficit)
$21,487 $21,487 $-
Description
Professional Golf Association - Professional Golf Tours around Australia, attract elite players to tour the nation. Spectators follow the event bringing additional economic benefit to the area. The interstate professional and amateurs who attended were very complimentary about Devonport and its infrastructure which was unknown to them. All the professionals have indicated that they will return and have certainly passed on the good word about Devonport around the rest of the Senior
Achievements
ITEM 4.5
PAGE 109 Report to Community Services Committee meeting on 18 August 2014
No. participants No. attendees Origin of Attendees
Professional circuit. We have seen an increase in membership from the local community, increase in local green fee players and an increase in juniors registered in the junior program. All visiting professionals and amateurs were in Devonport for a minimum of three days. 100 50 20% North West 10% Tasmania 70% Interstate
No. attendees/participants staying
26
No. nights stayed Estimate economic benefit
3 $14,820
Organisation
Skateboarding Australia Nike SbA AM Titles $4,000 $22,500 $22,500 $SbA delivered the Tasmanian Final of the amateur skateboarding championships at the Mersey Bluff skate park. The 2013 Nike SbA Titles delivered great numbers in attendants who participated on the day hosting 34 competitors, 13 Junior Competitors and 21 Opens, with 175 Spectators throughout the day. The event saw 34 skaters participate with the top 3 from Juniors and top 6 from opens landing a spot at the National finals in Melbourne on October 18th 2014. The local and interstate participants and spectators arrived a few days before the event to tidy up their tricks and skills enjoying the accommodating tourism advantages from the City of Devonport. Many of the guests were able to fill the Mersey Bluff Caravan park, local hotels and who all enjoyed the stay based on comments and reports from the event attendees and the parents associated with the riders. The event was posted in the local paper, youth channels and social media sites along with various surrounding cities and towns getting behind the event in regard to promotion of the weekend and the local community members/council park users and skate/surf/streetwear retailers. 34
Event title Grant amount Income Expenditure Project surplus/(deficit) Description Achievements
No. participants No. attendees Origin attendees
175 70% Devonport 20% Tasmania ITEM 4.5
PAGE 110 Report to Community Services Committee meeting on 18 August 2014
No. attendees/participants staying No. nights stayed Estimate economic benefit
10% Interstate 100
3 $57,000
The following projects received recurrent funds in previous financial years to deliver the same event for a 2 or 3 year period. Organisation
Tas Cook Comp - Devonport High School
Event title Grant amount Income Expenditure Project surplus/(deficit) Description Achievements
Whirlpool Challenge Cooking Competition $2,500 $25,600 $69,800 $(44,200) due to incorporation of in-kind expenses Australia's largest annual live one day cooking competition. Over 200 competitors competing in 13 sections. Participants are from Grade 5 through to qualified chefs and pastry chefs and come from across the State, including King Island. Judges are all respected chefs and major sponsors are also invited to be guest judges. SeaFM stream live and do live updates on the day. 370 1,100 25% Devonport 25% North West 50% Tasmania 150
No. participants No. attendees Origin attendees
No. attendees/participants staying No. nights stayed Estimate economic benefit
2 $57,000
Organisation Event title
Mersey Valley Devonport Cycling Club Mersey Valley Tour
Grant amount Income Expenditure Project surplus/(deficit) Description
$2,000 $23,594 $22,927 $667 Now in its 5th year, the Mersey Valley Tour attracts men and women from Australia's best U19 cyclists, as well as elite riders, their coaches and support crew. Attracted elite interstate riders and support crew from
Achievements
ITEM 4.5
PAGE 111 Report to Community Services Committee meeting on 18 August 2014
No. participants No. attendees Origin attendees
interstate. Devonport and region promoted through SBS coverage. 356 500 1% Devonport 2% North West 7% Tasmania 90% Interstate
No. attendees/participants staying No. nights stayed Estimate economic benefit
180
Organisation
Devonport Eisteddfod Society City of Devonport Eisteddfod $16,500 $73,384 $61,586 $11,798 To provide an avenue for performers of the arts to perform publicly and to provide for highly qualified and independent adjudication on their performances. Many competitors and parents from out of town stayed in local accommodation. Restaurants and cafes were supported daily. Each adjudicator spent between 3-5 nights in Devonport. The event had great support from Lions, Rotary, Soroptimists and local business. 6,500 3,800 80% Devonport 14% North West 6% Tasmania
Event title Grant amount Income Expenditure Project surplus/(deficit) Description
Achievements
No. participants No. attendees Origin attendees
No. attendees/participants staying No. nights stayed Estimate economic benefit
4 $136,800
Approx 300
3 $171,000
The following organisations have yet to submit an acquittal. Under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted.
ITEM 4.5
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Organisation Event title Grant amount Organisation
Cradle Coast Sports and Events Pty Ltd 2014 Run Devonport $3,000
Event title Grant amount
Cycling Australia Tour of Tasmania $10,000
Organisation
Devonport Apex Regatta Association Inc
Event title Grant amount
Wood Chopping State Championship $2,500
Organisation
Devonport Athletic Club Devonport Athletic Club Christmas Carnival $4,000
Event title Grant amount Organisation Event title Grant amount
Devonport Tennis Club AMT Australian Money Tournament $2,000
Organisation Event title
Rotary Club of Devonport North Inc 2014 Rotary District 9830 Petuna Conference
Grant amount
$2,000
COMMUNITY ENGAGEMENT Details of the grants program including the application process is available on Councilâ&#x20AC;&#x;s website and is publicised in July of each year.
FINANCIAL IMPLICATIONS The budget for Community Small Grants and Economic Development and Events Sponsorship for 2014-15 is $76,000.
RISK IMPLICATIONS
There are no risks associated with this report.
CONCLUSION
The Community Small Grants and Economic Development and Events Sponsorship programs are avenues for Council to help generate social, cultural, environmental and economic benefits for the City.
ATTACHMENTS Nil
ITEM 4.5
PAGE 113 Report to Community Services Committee meeting on 18 August 2014
RECOMMENDATION That it be recommended to Council that the report regarding Financial Assistance Grants 2013-14 Acquittals be received and noted.
Author: Position:
Carol Bryant Sustainable Communities Manager
Endorsed By: Position:
ITEM 4.5
Evonne Ewins Executive Manager Services
â&#x20AC;&#x201C;
Community
PAGE 114 Report to Community Services Committee meeting on 18 August 2014
4.6
PARTNERSHIP AGREEMENTS 2013-14 ANNUAL REPORTS File: 28693 D337164
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3
Attract and promote equitable distribution and sharing of financial and other resources throughout the community
SUMMARY To present the annual reports of organisations which hold partnership agreements with Council.
BACKGROUND In 2013-14 Council had ten endorsed Partnership Agreements totalling $182,700. These payments have been made in exchange for the provision of a service which Council may otherwise provide itself or a service which Council values in the community.
STATUTORY REQUIREMENTS The Local Government Act 1993 Section 77 outlines Council’s requirements in regard to grants and benefits; (1)
A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate. (1A) A benefit provided under subsection (1) may include –
(2)
(a)
in-kind assistance; and
(b)
fully or partially reduced fees, rates or charges; and
(c)
remission of rates or charges under Part 9.
The details of any grant made or benefit provided are to be included in the annual report of the council.
The details of each partnership agreement will be reported in the 2013-14 Annual Report.
DISCUSSION The following agreements are current. Organisation
Agreement Purpose
Term
Annual Amount ($)
Report Received
Central North Wildlife Care and Rescue
Rescue injured native animals from Council owned facilities and roadsides
2013-16
5,000
Yes
Devonport Brass Band
Perform at civic and community events and develop club activities and membership
2013-16
10,000
Yes
Devonport Carol’s by Candlelight
Contribution towards event costs
2013-16
5,000
Yes
ITEM 4.6
PAGE 115 Report to Community Services Committee meeting on 18 August 2014
Devonport Choral Society
Contribution towards major production and club development
2013-16
5,000
Pending
Devonport Community House
Operations of the Devonport Community Garden, Men’s Shed and Playhouse
2013-16
25,000
Yes
Kommunity Kids / Eastern Shore Community House
Contribution towards delivery of annual Christmas in the East event
2013-16
2,500
Pending
National Trust of Australia
Contribution towards operational costs of Home Hill
2013-14
9,200
N/A
2014-15
28,000
Pandemonium Tas Pty Ltd
Operation of the Imaginarium Science Centre on Council’s behalf
2013-14
90,000
2015-16
30,000
Tasmanian Arboretum
Site development and maintenance, promotion and events
2013-16
33,000
Youth, Family and Community Connections Inc
Subsidised rent of 64 Stewart St, rent assessed at $30,000, rent paid $10,000 in return for delivering $20,000 of support services to the community
2013-18
Yes – reports quarterly Yes
Yes
Each organisation is required to provide an annual report against the responsibilities outlined in each agreement. Seven of the nine organisations required to submit reports have complied, refer attached.
COMMUNITY ENGAGEMENT Elements of each partnership agreement contain varying strategies for community engagement.
FINANCIAL IMPLICATIONS In 2013-14 Council expended $182,700 on Partnership Agreements. This shall reduce to $143,500 in 2014-15 due to reduction in funds towards the operations of the Imaginarium Science Centre.
RISK IMPLICATIONS There are no risks associated with this report.
CONCLUSION Partnership agreements assist Council to provide support towards community activities.
ATTACHMENTS 1.
Central North Wildlife Care and Rescue - Annual Report 2013-2014
2.
Devonport Brass Band - Annual Report 2013-2014
3.
Devonport Carols By Candlelight - Annual Report 2013-2014 ITEM 4.6
PAGE 116 Report to Community Services Committee meeting on 18 August 2014
4.
Devonport Community House - Annual Report 2013-2014
5.
Pandemonium Tas Pty Ltd - Annual Report 2013-2014
6.
Tasmanian Arboretum - Annual Report 2013-2014
7.
Youth Family and Community Connections Inc - Annual Report 2013-2014
RECOMMENDATION That it be recommended to Council that the report regarding Partnership Agreements 2013-14 Annual Reports be received and noted.
Author: Position:
Carol Bryant Sustainable Communities Manager
Endorsed By: Position:
ITEM 4.6
Evonne Ewins Executive Manager Services
â&#x20AC;&#x201C;
Community
P PAGE 117 Central C North h Wildlife Care e and Rescue - Annual Re eport 2013-2014
ITEM 4.6
ATTTACHMENT [1 1]
P PAGE 118 Central C North h Wildlife Care e and Rescue - Annual Re eport 2013-2014
ITEM 4.6
ATTTACHMENT [1 1]
P PAGE 119 Devonport D Brass Band - Annual Reportt 2013-2014
ATTTACHMENT [2 2]
ITEM 4.6
P PAGE 120 Devonport D Brass Band - Annual Reportt 2013-2014
ATTTACHMENT [2 2]
ITEM 4.6
P PAGE 121 Devonport D Brass Band - Annual Reportt 2013-2014
ATTTACHMENT [2 2]
ITEM 4.6
P PAGE 122 Devonport D Brass Band - Annual Reportt 2013-2014
ATTTACHMENT [2 2]
ITEM 4.6
P PAGE 123 Devonport D Ca arols By Cand dlelight - Ann nual Report 2 2013-2014
ITEM 4.6
ATTTACHMENT [3 3]
P PAGE 124 Devonport D Ca arols By Cand dlelight - Ann nual Report 2 2013-2014
ITEM 4.6
ATTTACHMENT [3 3]
P PAGE 125 Devonport D Ca arols By Cand dlelight - Ann nual Report 2 2013-2014
ITEM 4.6
ATTTACHMENT [3 3]
P PAGE 126 Devonport D Ca arols By Cand dlelight - Ann nual Report 2 2013-2014
ITEM 4.6
ATTTACHMENT [3 3]
P PAGE 127 Devonport D Co ommunity Ho ouse - Annua al Report 2013 3-2014
ITEM 4.6
ATTTACHMENT [4 4]
P PAGE 128 Devonport D Co ommunity Ho ouse - Annua al Report 2013 3-2014
ITEM 4.6
ATTTACHMENT [4 4]
P PAGE 129 Devonport D Co ommunity Ho ouse - Annua al Report 2013 3-2014
ITEM 4.6
ATTTACHMENT [4 4]
P PAGE 130 Devonport D Co ommunity Ho ouse - Annua al Report 2013 3-2014
ITEM 4.6
ATTTACHMENT [4 4]
P PAGE 131 Devonport D Co ommunity Ho ouse - Annua al Report 2013 3-2014
ITEM 4.6
ATTTACHMENT [4 4]
P PAGE 132 Devonport D Co ommunity Ho ouse - Annua al Report 2013 3-2014
ITEM 4.6
ATTTACHMENT [4 4]
P PAGE 133 Devonport D Co ommunity Ho ouse - Annua al Report 2013 3-2014
ITEM 4.6
ATTTACHMENT [4 4]
P PAGE 134 Devonport D Co ommunity Ho ouse - Annua al Report 2013 3-2014
ITEM 4.6
ATTTACHMENT [4 4]
P PAGE 135 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 136 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 137 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 138 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 139 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 140 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 141 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 142 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 143 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 144 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 145 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 146 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 147 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 148 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 149 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 150 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 151 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 152 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 153 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 154 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 155 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 156 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 157 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 158 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 159 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 160 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 161 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 162 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 163 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 164 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 165 Pandemonium P m Tas Pty Ltd - Annual Report 2013-20 14
ITEM 4.6
ATTTACHMENT [5 5]
P PAGE 166 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 167 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 168 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 169 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 170 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 171 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 172 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 173 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 174 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 175 Tasmanian T Arrboretum - Annual Report 2013-2014
ATTTACHMENT [6 6]
ITEM 4.6
P PAGE 176 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 177 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 178 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 179 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 180 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 181 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 182 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 183 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 184 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 185 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 186 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
P PAGE 187 Youth Y Family and Commu unity Connec ctions Inc - A Annual Reportt 2013-2014
ITEM 4.6
ATTTACHMENT [7 7]
PAGE 188 Report to Community Services Committee meeting on 18 August 2014
4.7
FOOD SECURITY GRANT File: 28697 D337374
RELEVANT PORTFOLIO
Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 4.6.3
Development of partnerships between all levels of government, the private and not for profit sectors that deliver innovative solutions to complex needs and issues in conjunction with the community
SUMMARY To present proposed activities as part of the Tasmanian Medicare Local funded Food Security initiative.
BACKGROUND Devonport City Council in partnership with the Devonport Food Security Network has received a grant from the Tasmania Medicare Local to address food insecurity of vulnerable individuals, families and communities in Devonport. The grant is part of the Social Determinants of Health (SDoH) Strategy funded through the Australian Government Department of Health. The aim of the SDoH Strategy is to assist communities in Tasmania improve the health status of their residents by reducing inequalities in health caused by social determinants. The Devonport project, titled The Food Connection, aims to develop realistic local solutions to reduce food insecurity amongst vulnerable groups in Devonport. Key project partners include the Devonport Community House, Eastern Shore Community House and Gateway Community Care – Heaven‟s Kitchen. These partners form the core of the Project Steering Committee. The project has two phases:
Phase (1) Project planning to be completed between 10/6/2014 & 29/8/2014 with a funding allocation of $50,000
Phase (2) Implementation to be completed between September 2014 and June 2016 with a funding allocation of $300,000
STATUTORY REQUIREMENTS Development of this project through community engagement and collaboration is in accordance with the Local Government Act 1993 Section 20; 20.
Functions and powers (1)
(2)
In addition to any functions of a council in this or any other Act, a council has the following functions: (a)
to provide for the health, safety and welfare of the community;
(b)
to represent and promote the interests of the community;
(c)
to provide for the peace, order and good government of the municipal area.
In performing its functions, a council is to consult, involve and be accountable to the community. ITEM 4.7
PAGE 189 Report to Community Services Committee meeting on 18 August 2014
DISCUSSION
For the purposes of this project food security means the ability of individuals, households and communities to access and prepare affordable, nutritious food. It is significant as poor diet lies behind a range of social and health issues and exacerbates conditions like heart disease, diabetes, obesity and some cancers. Despite the rural areas of Devonport and surrounds producing 40% of Tasmania‟s vegetables there are concerns about distribution and access to fresh healthy locally grown food for both producers and consumers. Unhealthy eating also affects the development and learning capabilities of children and increases anxiety in adults. Research indicates that food insecurity also reduces social inclusion and socialisation skills. There is evidence of social disadvantage in Devonport. It ranks 21 out of Tasmania‟s 29 local government areas using the index of social and economic disadvantage. The index is derived from attributes that reflect disadvantage such as low income, high unemployment, low educational attainment and jobs in relatively unskilled occupations. Food security problems and levels of disadvantage are linked. In Devonport there are a number of successful and practical programs tackling food security by providing access to fresh vegetables and cooking meals. Adults and children are being involved in activities aimed at improving levels of food literacy. There is potential to do more through increased collaboration across the food security whole system. There are four interlinked areas that combine to influence healthy eating: 1.
Supply a. b. c.
2.
Demand a. b. c.
3.
The food people want to eat Preferences and motivations (family and social norms) Social marketing and promotions
Access a. b. c. d. e.
4.
The food that is available where people live work or play Available healthy and unhealthy choices Shops, markets, community gardens and home delivery
Physical proximity to food locations. How far away are the nearest shops? This is linked to town planning. Income: What food can people afford to buy? Transport, access to cars or public transport Availability of social support Skills and knowledge to make healthy choices
Utilisation a. b. c.
Storage capability Food preparation equipment Knowledge and skills in food preparation and cooking
The Food Connection project aims to develop achievable local solutions incorporating the above areas through:
Increased understanding about the local determinants of food security; Maximising supply and distribution of locally grown produce; and ITEM 4.7
PAGE 190 Report to Community Services Committee meeting on 18 August 2014
Improving skills of community members to access and prepare healthy food.
Devonport Council will act as the project sponsor and a steering committee of partners from the Devonport Food Security Network will guide project implementation. It is envisaged that a broad “food coalition” will come together around specific projects. Over time the success of the project will be evidenced by improvement in the indicators that reflect community social disadvantage. There will also be increased access to resources and relations that make life healthy, happy and productive. Draft Strategies and Actions A draft project plan has been submitted to Tasmania Medicare Local for feedback, which includes the following proposed strategies and actions. Responsibility, budget and timing is yet to be determined, and this shall be dependent on the securing of project implementation funds of up to $300,000 until 30 June 2016. Council may be involved in several actions; however, specific suggested activities are outlined in Strategy 1.3, with endorsement of these expected through the life of the project. Key objective (1): Improved understanding about the determinants of food security Strategy (1.1): The key drivers and indicators of local food security are identified through purposeful research, mapping and evaluation. 1.1a: Review models for environmental scanning and mapping. 1.1b: Determine research scope, schedule and budget and choose the process. Research should include surveying of vulnerable communities. 1.1c: Allocate responsibility and timeframe for completing the research project. 1.1d: Receive the report and use the findings to guide and inform project actions. Strategy (1.2): We learn from the experience of others, and create opportunities for sharing knowledge 1.2a: Formalise a food security coalition that involves the whole system. 1.2b: Identify best practice examples of community driven models in Australia. 1.2c: Develop a learning program with schedule and budget. The program should consider: • Delivering a series of community conversations to improve understanding of food issues and generate community driven solutions. • Conducting a study tour or exchanges to capture good practice. • Delivering a food forum, festival or conference to stimulate learning and knowledge exchange. 1.2d Implement the learning program. Strategy (1.3): Council policies and practices support food security 1.3a: Integrate food security into strategic and statutory planning. 1.3b: Develop a council policy on food security to guide council‟s role. 1.3c: Include food security as a criteria for the annual community grant program. 1.3d: Incorporate health and well being information including healthy food choices into promotional materials and user manuals e.g. events kit. 1.3e: Develop a food procurement policy for Council events and meetings that maximises the supply of healthy locally produced food. Key Objective (2): Maximised supply and distribution of affordable locally grown produce Strategy (2.1): An efficient storage and distribution system ITEM 4.7
PAGE 191 Report to Community Services Committee meeting on 18 August 2014
2.1a: Establish a business case for a local storage and distribution model that may also incorporate social enterprise initiatives that add value to “seconds” or “thirds” through packing or processing food for purchase at affordable prices. Strategy (2.2): Technology helps facilitate and promote food security 2.2a: Employ social media, including applications to increase access to donated produce and provide meaningful nutritional information, recipes and information on activities. Strategy (2.3): Food waste is reduced and value is added 2.3a: Investigate methods to utilise current farm-based fresh food waste that cannot be commercially sold “nature standard” produce. 2.3b: Explore ways to collect and distribute surplus fresh produce from people‟s backyards. Key objective (3): Improved skills amongst community members to access and prepare healthy affordable food Strategy (3.1): Access to affordable food continues through existing and new programs 3.1a: Employ a project manager to coordinate activities, learning programs, and enhance distribution of donated produce through the Devonport Food Shed, Heaven‟s Kitchen and Eastern Shore Community House. 3.1b: Offer formal employment pathway programs (certificate training) linked to programs operating from Devonport Community Garden, Heaven‟s Kitchen and East Devonport food programs. 3.1c: Investigate the establishment of a wholefoods catering arm / café arising from increase in community and volunteer skill base. 3.1d: Optimise access to and use of community kitchen facilities for processing cooking and eating locally grown fruit and vegetables. Strategy (3.2): Reduced food costs for families through increased skills in food utilisation 3.2a: Deliver integrated training (possibly accredited) for food program volunteers. 3.2b: Deliver local events in community parks incorporating skill development in nutrition and food preparation. 3.2c: Facilitate healthy food production in various settings like schools, community centres and shared public spaces. Strategy (3.3): Barriers of transport and physical isolation are overcome 3.3a: Trial fresh produce “drop-off” boxes from existing food hubs to overcome transport barriers. 3.3b: Examine transport options to reduce isolation in vulnerable communities. These proposed actions will be reviewed by the Project Steering Committee prior to submission of the final project plan on 31 August 2014.
COMMUNITY ENGAGEMENT
A project planning workshop was conducted on 22 July 2014 with thirty-five representatives of the whole system around food security in Devonport. The whole system includes food relief organisations; not-for-profit food providers; retailers; fruit and vegetables wholesalers, distributors and farmers; information, funding and advocacy groups; community development and learning organisations; health professionals; and transport providers. The purpose of the workshop was to describe the present situation ITEM 4.7
PAGE 192 Report to Community Services Committee meeting on 18 August 2014
with food security and to identify possible projects for the three key project objectives. The outcomes have been integrated into the proposed strategies and actions outlined above.
FINANCIAL IMPLICATIONS
The project shall be implemented through external funding and in-kind support from a range of stakeholders, in particular the project partners Devonport Community House, Eastern Shore Community House, and Gateway Community Care - Heaven‟s Kitchen. It is understood that funding shall be delivered in two stages, $150,000 over the next two financial years.
RISK IMPLICATIONS
Financial There is a medium risk that only the first year of funding of $150,000 will be secured due to change in Federal Government policy; however, the project plan will be structured to accommodate this.
CONCLUSION
The Tasmanian Medicare Local funded Food Connection project aims to develop and implement realistic, local solutions to improve long term food security and social inclusion for vulnerable people in Devonport. Through a collaborative model it is envisaged that this initiative will improve the health and wellbeing of many Devonport residents. The project actions as presented will be reviewed and finalised by 31 August 2014 with funds and implementation commencing shortly after.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Food Security Grant report be received and noted.
Author: Position:
Carol Bryant Sustainable Communities Manager
Endorsed By: Position:
ITEM 4.7
Evonne Ewins Executive Manager – Community Services
PAGE 193 Report to Community Services Committee meeting on 18 August 2014
4.8
COMMUNITY SERVICES REPORT File: 27452 D333650
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY
This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 June 2014 to 30 July 2014.
BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community development – means that a community itself engages in a process aimed at improving the social, economic and environmental situation of the community. The community is both the means and the end of community development. The community itself takes action and participates together. It is through this action that the community becomes more vital, not just economically but as a strong functioning community in itself. Community development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:
Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Economic Development Environmental sustainability Tourism, Marketing and Promotion Emergency Management
DISCUSSION 1.
COMMUNITY DEVELOPMENT
1.1
Community Engagement Council undertakes a spectrum of community engagement activities (inform, consult, involve and collaborate – each level requires a greater level of participation by stakeholders). The following table includes the level of engagement and technique used; the issue it targeted and the number of participants. Outcomes of community engagement inform Council initiatives, strategies, policies etc.
ITEM 4.8
PAGE 194 Report to Community Services Committee meeting on 18 August 2014
Technique e.g. public comment, survey, focus group, listening post etc Consult -Survey Consult -Focus group Consult -Focus Group Involve -Workshop Involve - Workshop Involve -Forum
Issue
No. Participants
Community safety – still open Community safety Community Safety Strategy – Devonport Food Shed Committee Food Security Actions Food Security Project Design Seniors Week Network Focus Group
73 8 8 33 33 8
A targeted consultation which occurred over the past month will inform a review of the Devonport Community Safety Strategy 2012-2014. Consultation will assist Council understand changes in priorities and on-line and hard copy survey closing 8 August 2014 (73 respondents end July) has been disseminated across the community and promoted on the local radio sponsored by 7AD; additional focus groups have been held at the East Devonport Child and Family Centre, School for Seniors and Devonport Community House. Young people will also be engaged directly through workshop session and survey through the schools. Other face to face consultation has included workshops to assist in developing the direction of the Devonport Food Connection project plan (as part of foods security grant), 30 participants from education, community services, health, agriculture and government sectors attended a brainstorming workshop on 22 July 2014. Outcomes include a draft project plan, included as a separate report. Council continues to utilise social media platforms to inform the public about issues of importance, services, facilities, programs and activities. The following table relates to usage during June/July. The table includes Council web hits, (the number of people viewing the web site), Facebook likes (the number of people acknowledging the information posted by liking it), Facebook reach (the number of people viewing the information). The amount of people utilising social media continues to grow, and Council will launch a new website over the next twelve months which aims to improve readability, usability and layout. June/July 2014 SOCIAL MEDIA Council Dev Events DFWF DRG/ DROOGS Jazz Julie Burgess/ BSMC VIC
Web Hits
New Facebook Likes
Facebook Reach
TOTAL Likes
11,031
69 11
31354 2454
2457 1065
1950 4055 1478 7751
20 58 11
2114 5500 4447
518 459 265
Compared to the previous year‟s stats: 1.2
the number of Council web page hits for the month increased by 1825; the Jazz website increased its hits by 350; Council‟s web page continues to be a popular portal for information; Jazz Face book reach reduced by approximately 400;
Participation Across Facilities/Council Run Events and Activities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction. ITEM 4.8
PAGE 195 Report to Community Services Committee meeting on 18 August 2014
The following graph tracks the previous 12 month overall participation rates across Council run Community Service facilities inclusive of the Devonport Entertainment and Convention Centre and Customer Services (Best Street) and those listed in the table below. The Facilities Participation Rate is derived from the amount of customers through the door plus the number of participants in organised programs run by Council.
26122
22417
26040
20822 Jan-14
28052
21412 Dec-13
24073
20978
25000
Nov-13
25340 Aug-13
30000
26267
35000
Jul-13
40000
29531
36884
Facilities Participation Rates
20000 15000 10000 5000 Jun-14
May-14
Apr-14
Mar-14
Feb-14
Oct-13
Sep-13
0
Facilities Participation Rates
The graph below is a further breakdown of overall participation rates and includes data from Council Customer Services (Best Street Offices), Devonport Regional Gallery, Devonport Entertainment and Convention Centre, East Devonport Recreation Centre and the Devonport Recreation Centre.
12000
Customers Through the Door - 2013/2014
10000
8000
Customer Services Gallery
6000
DECC EDRC
4000 DRC VIC
2000
0 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14
ITEM 4.8
PAGE 196 Report to Community Services Committee meeting on 18 August 2014
The table below relates to existing facilities and services of Council for the month of July 2014. Information is collected via a range of mechanisms including door counters, registration of individuals, bookings etc. A customer through the door relates to the amount of individuals accessing the facility which totals 17,204 for the month. The number of additional programs and activities run by facilities and services is also captured and totals 5430 individuals who participated in Council organised programs. The East Devonport Recreation Centre had the highest usage during July 2014 due to the popularity of the â&#x20AC;&#x153;Brixhibitionâ&#x20AC;? lego display with up to 3000 people attending the event. Followed closely by 3731 people patronising Jazz during the month. July 2014 Devonport Regional Gallery
2077
63(Public program participants)
East Devonport Recreation Centre
4399
2392
Devonport Recreation Centre
2877
2697
3731(Patrons at various Jazz Events)
122 artists
Events
Visitor Information Centre Bass Strait Maritime Centre Julie Burgess passengers
156 in choirs
2761 1314 (Paying customers)
54 (Public program participants)
45 (Regular sailings)
21 (School Holiday Program)
17204
5430
TOTAL
1.3
Number of Organised Program Participants
Customers through the Door
Programs and activities Council delivers a range of programs and activities which offer residents opportunities to be involved in community life. Many programs target specific groups or an area of interest. Broad benefits are an outcome of programs delivered including social inclusion, health and wellbeing, arts and cultural development, creating linkages between young and old, sharing of knowledge and skills, increasing awareness on matters of interest and concern. One such program delivered recently is the Healthy Lifestyles Program - Council granted $9,000 to Outside the Square Solutions to deliver a 6 week program of 12 sessions at the Eastern Shore Community House and Devonport Community House for unemployed people aged over 16 to increase their employability and wellbeing. Of the 21 registered participants, 12 completed with the remainder leaving due to securing employment or training. Overall, 80% of participants identified an improvement in their weekly exercise activities and 75% an improvement in their diet. The following table shows the activities delivered across Council facilities over the past month. Event/Activity and when National Tree Day 2014 Tree planting 27 July DRG Gallery Visit Glee Club 10 July DRG Gallery Visit Glee Club 17 July DRG Gallery Visit Devonport Primary 28 July DRG Gallery Visit Meercroft 30 July DRG Gallery Visit Penguin High 31 July Kommunity Kids 21 July Maritime Talk BSMC School Holiday Activities BSMC
No of participants 70 6 10 23 12 12 33 45 9
ITEM 4.8
PAGE 197 Report to Community Services Committee meeting on 18 August 2014
School Holiday Activities JB
21
Senior’s Week Program Planning has commenced for 2014 Senior Week - Monday 13 October – Sunday 19 October. Activities delivered in Devonport will contribute to a broader State wide event coordinated by COTA Tasmania (Council on the Ageing). This year Seniors Week theme is “Activities that connect generations”. Council plans to work in partnership which schools and community organisations to deliver activities throughout the week; these will include but are not limited to morning and afternoon teas in various locations, crafts and stories shared in local nursing homes, cooking and sharing of lunch, bridge in a day (cards and fun), Mall activities and much more. The program will be promoted throughout the community. 1.4
Financial Assistance Community Small Grants, Economic Development and Events Grants and Rate Remissions for Non-profit Organisations applications opened 30 June, closing 29 August 2014.
1.5
Food Security Project Council has received a grant from the Tasmanian Medicare Local to address food insecurity of vulnerable individuals, families and communities in Devonport. The grant is part of the Social Determinants of Health (SDoH) Strategy funded through the Australian Government Department of Health. The aim of the SDoH Strategy is to assist communities in Tasmania improve the health status of their residents by reducing inequalities in health caused by social determinants. The Devonport project aims to develop realistic local solutions to reduce food insecurity amongst vulnerable groups in Devonport. Key project partners include the Devonport Community House, Eastern Shore Community House and Gateway Community Care – Heaven‟s Kitchen. These partners form the core of the Project Steering Committee. The project has two phases:
Phase (1) Project planning to be completed by 31 August 2014 with a funding allocation of $50,000; and
Phase (2) Implementation to be completed between September 2014 and June 2016 with a proposed funding allocation of $300,000.
The project has three main objectives: 1.
Build capacity of socially isolated/vulnerable individuals to access and prepare low cost nutritious meals by overcoming access barriers, reducing food costs, and improving social connectedness;
2.
Maximising the supply & distribution of affordable produce in the local area (for example reducing waste; creating opportunities/shortening the food supply chain; developing local storage solutions; developing policy solutions etc); and
3.
Improve understanding of the determinants of food security by conducting research/evaluation. Council‟s role is to auspice the funds and drive the planning of the project, it is imagined the funds will be disbursed to other services to deliver outcomes as identified in the project plan. Campbell & Jones have been appointed to deliver phase 1 including community engagement.
ITEM 4.8
PAGE 198 Report to Community Services Committee meeting on 18 August 2014
1.6
Youth Development In addition to the food security grant Council is a partner in a second Tasmania Medicare Local grant led by Youth, Family and Community Connections to develop an integrated service delivery model or a “hub” for young people aged 12-24 and their families. The proposal aims to address some of the key issues facing young people around education, safety, employment, housing, recreation/connectedness, health and wellbeing, status and relationships. Council is one of five partners (alongside YFCC, Don Medical Centre, Wise Employment and Eastern Shore Community House). Council‟s role is to provide representation on the project steering committee and in-kind support in terms of promotion/marketing, governance, networks and as owners of 64 Stewart Street - a potential dedicated youth services hub.
1.7
Youth School Holiday programs Council‟s role as a coordinator and promoter of Devonport school holiday programs continues to be successful. The July school holidays saw a range of activities for 90 teenagers including cooking programs, music afternoons, and exploring fossils at the Imaginarium. A highlight was an inaugural school holiday sailing on the Julie Burgess that was enjoyed by teens, parents and grandparents.
1.8
The Junction Partnership – Youth Services As part of the five year partnership agreement to deliver youth services from Councils Youth facility (formerly known as the Zone), Youth, Family and Community Connections report annually on a range of youth services. The report is provided separately however in summary: Total number activities: 33
Total number of participants: 816
Total groups accessing the centre: 33
Total contacts (include recurrent access by individuals): 2487
Details
Comments (Include finalised date and length of agreement)
Amount - If Applicable
In Budget
Council and Community Partnerships Council works in partnership with a range of community organisations to deliver services which align to Council strategic goals and objectives. The following table lists the organisation, how long the partnership is for, length of agreement, and amount provided. A separate report within this agenda reports on achievements of partnerships. Status – all relevant
1.9
Devonport Brass Band
4
3 year agreement, finishing 30 June 2016
$10,000 pa
Y
Devonport Community House
4
3 year agreement finishing 30 June 2016
$25,000
Y
Tasmanian Arboretum
4
3 year agreement finishing 30 June 2016
$33,000
Y
Youth and Family Focus
4
5 year agreement - $10,000 lease payment to Council pa
Choral Society
4
Carols by Candlelight Central North Wildlife
-
Y
Heads of Agreement 3 years
$5,000 pa
Y
4
Heads of Agreement 3 years
$3,000 pa
Y
3
3 year agreement finishing 30 June 2016
$5,000 pa
Y
ITEM 4.8
PAGE 199 Report to Community Services Committee meeting on 18 August 2014
Rescue 1
3 year agreement finishing 30 June 2016
$2,500 pa
Y
Devonport RSL -Public Art Commission
1
Draft prepared progress dependent on confirmation of historical accuracy of Littler‟s role in evacuation of Gallipoli
$10,000
Y
Volunteers Council adopted a Volunteer Strategy in 2013; the strategy provides a framework for the attraction, retention, recognition and reward of Council volunteers. An internal volunteer group coordinate the strategy and the following are key actions delivered over the recent months:
training in volunteer management; review the volunteer satisfaction survey; annual recognition dinner to be held 8 August for volunteers at the BSMC and JB; discussion with Home Hill Property Manager in relation to shared volunteers.
20
0
46
1
4 18
250.15 116 291.65 158.75 40 902.55
1
Number of Resignations
Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Bass Strait Maritime Centre The Julie Burgess Project Events Visitor Information Centre Friends of Don Reserve TOTAL
Total Hours
Number of Inductions
Facility
Non-Active
The table below identifies the number of active, non-active, number of inductions and resignations of volunteers over the past month. The delivery of the Jazz Festival increased Councils volunteer contribution during July. The Bass Strait Maritime Centre runs a highly successful volunteer program and numbers continue to be strong.
Active
1.10
Eastern Shore Kommunity Kids Christmas Party
0 0 18 22 17 19 6 102
6 28
2
4
The generous and valued contribution by volunteers brings a variety of benefits including the sharing of individual‟s skills and knowledge in the community. From an organisational perspective volunteers assist with reducing the cost of operating Council facilities. The table below represents over a twelve month period the hours contributed by volunteers across Council facilities and the economic benefit to the organisation.
ITEM 4.8
PAGE 200 Report to Community Services Committee meeting on 18 August 2014
Jul-13
74
32
315
101
285
165
54
1026
36133
Aug-13
72
42
365
64
35
148
45
770
27112
Sep-13
65
45
351
105
147
41
1453
51174
Oct-13
57
22
339
137
158
28
741
26091
Nov-13
64
27
360
286
150
39
925
32583
Dec-13
48
15
367
235
11
676
23811
Jan-14
52
6
332
271
189
850
29929
Feb-14
69
28
305
280
160
39
881
31020
Mar-14
33
320
299
188
38
877
30879
Apr-14
65
303
228
170
26
804
28309
May-14
23
269
127
51
470
16531
Jun-14
81
225
170
24
163
47
708
24929
3850
2303
344
1636
417
10182
358500
217
VIC
Environment
DECC
Average Monthly Dollar Amount$
EDRC
703
Events
Monthly Hours Total
Gallery
Year total
BSMC
Julie Burgess
700
12
712
Note: $35.21 per/hour is the amount used to calculate the average monthly dollar amount. (Current figure quoted in â&#x20AC;&#x17E;The Economic Value of Volunteering in Tasmaniaâ&#x20AC;&#x; May 2014 Report)
Monthly Volunteer Hours 1400 1200 1000 800 600 400 200 0 Jul-13
Gallery
Aug-13
EDRC
Sep-13
BSMC
Oct-13
Nov-13
Julie Burgess
2.
ARTS AND CUTURAL DEVELOPMENT
2.1
Devonport Regional Gallery
Dec-13
Events
VIC
Jan-14
Feb-14
Mar-14
Environment
DECC
Apr-14
May-14
Jun-14
Monthly Hours Total
2.1.1 Collection Management The permanent art collection has been relocated to the new art storage facility. Aldermen will tour the facility late August. Solar panels with the capacity to generate 20kw have been installed to offset the electricity usage. ITEM 4.8
PAGE 201 Report to Community Services Committee meeting on 18 August 2014
2.1.2 Tidal Art Award The Tidal: City of Devonport Art Award is a biennial, acquisitive award exhibited every two years at the Devonport Regional Gallery. Artists residing in Australia are invited to submit 2-dimensional artworks that reflect on the theme of tidal – the natural, cultural, personal or political concerns related to the sea and coastal regions. The Award aims to:
Encourage experimentation within and across mediums relative to 2dimensional works of art;
Present a stimulating and diverse exhibition of contemporary Australian art practice to the Devonport Community and visitors to the region; and
Promote excellence in contemporary visual art that reflects on natural, cultural, personal or political concerns related to the sea, coastal regions and coastal communities
The Major award of $15,000 is partially funded by Council ($10,000) and the remainder by the Devonport Regional Gallery Friends Committee ($5,000). The winning art work is accessioned into the Devonport City Permanent Art Collection. The People‟s Choice Award of $1000 is sponsored by Collins Real Estate, Devonport and is selected by the viewers of Tidal, announced at the conclusion of the exhibition. The judging panel consists of two nationally recognised art experts who will select the finalist‟s works, and will then determine the winner of the Major Award. This year‟s judges are Erica Green, Director, Anne & Gordon Samstag Museum of Art, University of South Australia; and Sean Kelly, Arts Coordinator, Moonah Arts Centre, Hobart, Tasmania. Applications closed 30 July 2014 with 225 applications received, 40% increase from previous Tidal. Finalists are announced in early September, exhibition opening 12 December, and closes 1 February 2014. 2.1.3 Exhibition Program The North West Art Circle presented their annual show 7 – 22 June attracted 1298 visitors. The current exhibition Fashion Fancies: Textiles from the Moon Collection, DCC Permanent Collection, curated by Council staff, Dunja Rmandic, has attracted a constant stream of visitors, in particular locals. While most of the textiles on display were in good condition, some of the dresses have undergone major conservation. The next exhibition, a Solo Commission by Colin Langridge, curated by Dr Ellie Ray, will open 15 August. 2.1.4 Education and Public Programs During June and July 13 education and public programs were delivered with 236 participants. Council is currently recruiting an Education and Public Programs Officer who will be based at the Gallery but will work across Council‟s community services. The Gallery has received a $3000 Gordon Darling Travel Scholarship to investigate education programs in public galleries. Due to the vacancy in the role the Gallery Director shall fulfil the scholarship and will attend meetings and workshop sessions at Newcastle Regional Gallery, Maitland Gallery, Lake Macquarie City Gallery and the Art Gallery of NSW. ITEM 4.8
PAGE 202 Report to Community Services Committee meeting on 18 August 2014
2.1.5 Touring Exhibitions Two Gallery exhibitions are currently on tour. Bea Maddock’s Leaving a Mountain, curated by guest curator Bridget Arkless, was launched at the opening of the Museum‟s Australia conference in Launceston and is currently on display at Queen Victoria Museum and Art Gallery. Felt Presence, curated by the Gallery Director, Dr Ellie Ray, opened at the Lake Macquarie City Gallery on 27 July. The exhibition shall also be displayed at Wodonga Regional Gallery and The Bond Store, Tasmanian Museum and Art Gallery (dates to be confirmed). 2.2
Public Art Council resolved at their meeting held 17 March 2014 to provide in principle support to the Devonport RSL for a contemporary memorial commemorating the evacuation of Gallipoli on the condition that more accurate historical data be sought on Charles Littler‟s role (Min 64/14). The Public Art Advisory Committee is yet to receive verification. The Committee are also developing a brochure for visitors on Devonport‟s public art assets.
2.3
Bass Strait Maritime Centre The Devonport Maritime and Heritage Single Authority was wound up in June and the Maritime and Heritage Special Committee was established transferring existing members of the Authority to the new committee. The recent TV campaign and school holidays contributed to a very busy July for the Bass Strait Maritime Centre with 1314 visitors. The “Long Walk” exhibition has been extended, and another successful maritime talk was held with 46 attendees. “The Long Walk” is the current temporary exhibition and tells the story of deep sea diver, John Johnstone, who walked for 44 kilometres in Bass Strait in 1939 checking the PMG cable. The centrepiece of the exhibition is a series of paintings by local artist Bill Flowers which depict Johnstone‟s daily interaction with a family of seals, especially the pup which he named Percy. The paintings were done over 8 day sailings of the Spirits of Tasmania when Bass Strait Maritime Centre volunteer, Jim Rouse, worked with Bill in entertaining passengers with maritime stories and presentations. An interesting link with the story is that the “Julie Burgess” was the cable ship and the original windlass from the ketch has been brought in as part of the exhibition and will now be a permanent exhibit. In July this year the facility held a Jazz event with 50 people enjoying lunch and great entertainment. A number of school activities delivered included the “Julie Burgess” and increased participation by children and families. As to be expected this time of the year, weather impacts and demand for sailings on the ketch is reduced however rather than lay her up over August/September she is still available for sailings, charters and events. There were 9 sailings and 2 charters during June and 3 sailings and 1 school holiday activity during July.
ITEM 4.8
PAGE 203 Report to Community Services Committee meeting on 18 August 2014
2.3.1 Volunteers Bass Strait Maritime Centre volunteers continue to update the collection catalogue and files in between responding to the steady flow of research enquiries. These enquiries are not just local; they come from intrastate, interstate and internationally and are about a variety of subjects. Volunteers continue to support and provide information for the ongoing interpretation of exhibitions; the most recent being photos, supporting information and an outlay plan collating all paintings on display on the southern wall. This will form the basis for interpretation to give visitors more information as to what is exhibited. 2.3.2 The Collection The Bass Strait Maritime Centre now has access to the house at 46 Victoria Parade (formerly Gallery Archive). This will allow the entire centre collection stored at various locations to now be stored at the one location. Volunteers will be able to research and catalogue all items under staff guidance. 2.3.3 Exhibitions Sponsorship is being sought for the exhibition „The Box that changed the world‟ and „Joshua Slocum Park Interpretation walk‟. Meetings have been held with stakeholders and discussions continuing. 2.3.4 Julie Burgess Over recent months, “Julie Burgess” volunteers have participated in training in new updated “man overboard” procedures, seven have completed first aid training and three will be doing the “Elements of Shipboard Safety” course in August in preparation for the coming season. In addition, some key volunteers have worked diligently in updating the Risk Management Plan and Operations Manual for compliance with the Australian Maritime Safety Authority National Standards for Commercial Vessels Part E which is required as part of the Certificate of Operation. Very positive feedback has been received from MAST and those involved are to be congratulated. The “Julie Burgess” will once again participate in school holiday activities in Sep/Oct before preparing for slipping late October for survey requirements and sprucing up before the new season. The highlight will be attending the Australian Wooden Boat Festival in February. Although yet to advertise, the ITEM 4.8
PAGE 204 Report to Community Services Committee meeting on 18 August 2014
four passenger berths to Hobart have been sold and one for the return with two yet to be confirmed. Six people have already booked for the shorter trip from Kettering into the AWBF. 2.3.5 Home Hill Partnership Home Hill has had a very busy 12 months with visitor numbers passing 2,100 this year. This shows an increase of just under 60% over the previous year. The increase in attendance has been most noticeable through special functions, operator conducted bus groups and school groups visiting the property. These groups have not been engaged with Home Hill for many years and are areas we identified as, and targeted as, opportunities for growth. Weddings have been another source of revenue this year with three weddings being held in the grounds and a number more using the property for photographs. Home Hill staff and volunteers have prepared and installed a number of small exhibits, relating to the house and the Lyons family, into the foyer and entrance to Devonport LINC. Currently Home Hill has had an average of 14 volunteers over the last year. Only 7 of these are guides for the property and the remaining volunteers work on research, and documentation of collections. This number needs to increase to be able to maintain the level of activity Home Hill has been experiencing and this will be the main focus for the immediate future.
(Round Table â&#x20AC;&#x201C; a special group, established and managed by the Museum of Australian Democracy at Old Parliament House who visited Home Hill.) 3.
RECREATION AND SPORTS DEVELOPMENT
3.1
Strategic Sport and Recreation The Devonport Recreation Strategy is currently under review. The Strategic Sport and Recreation Special Committee will discuss the draft Recreation Master Plan ITEM 4.8
PAGE 205 Report to Community Services Committee meeting on 18 August 2014
documentation, including, design principles, sporting precinct master plans, and precinct action plans at its next meeting. The documentation has been developed from the capability and capacity assessment undertaken by Sports Marketing Australia, and from the Recreation precinct decision making matrix criteria developed by the committee. 3.2
Sports Development Program The Devonport Sports Development Program was introduced in July 2014; the program provides a formal pathway to request assistance from Council on a number of levels, including financial assistance and professional advice and support. There has been excellent feedback and interest in the program from sporting clubs, associations and sporting individuals. 18 clubs and associations have met with Council and there has also been significant interest from sporting individuals for the travel assistance grant.
3.3
Sports Marketing Program Council allocates funds to support the delivery of sporting events. Below is a table with the secured events for 2014-2015. Basketball TAS Under 12 State Championships
30th-31st Sept
2014
Tasmanian Squash Open
23 - 26 October
2014
Australian Freestyle Motor Cross Championships and Bike Show
14 - 15 November
2014
PGA Tasmanian Senior Open
February
2015
Touch Tasmania State Cup
February
2015
Basketball TAS Pre Season Classic
March
2015
Basketball TAS June Long Weekend
7th-9th June
2015
3.5
Sports bookings In an effort to streamline the booking process, application forms for each ground, reserve and hall have been added to Council‟s website. All seasonal users of sports grounds have been advised of the change. In previous years Council would write to all seasonal users and attach a ground hire application form.
3.6
Sports grounds The closure of sports grounds during the wet winter months continues to cause some angst with sporting user groups. Every effort is made to ensure the grounds are in the best possible condition for weekend competitions. Sometimes this means closing the grounds during the week, disrupting club training sessions. Recreation staff are often requested to find an alternative indoor venue but the Devonport Recreation centre (DRC) and East Devonport Recreation and Function Centre (EDRFC) stadiums are often already booked by basketball/volleyball/badminton. The Sport & Recreation newsletter, “Off the Bench” was distributed to all clubs and sporting associations in July. The feedback has been positive and the next issue is due in September. July‟s edition featured articles on Council‟s sports ground booking procedure and the Devonport sports Development Program.
ITEM 4.8
PAGE 206 Report to Community Services Committee meeting on 18 August 2014
4.
ECONOMIC DEVELOPMENT
4.1
Renew Devonport – provided by Renew Devonport Project Officer Renew Devonport (RD) continues to gain traction. Marcus Westbury, Renew Australia, and Marni Jackson, Renew Newcastle, visited Devonport on 14 July for a Property Owner presentation, a walk around the Devonport Mall retail precinct viewing vacant shops and sharing some tips on project roll out. RD have had indication property owners are interested in being involved with the project. We currently have 2 property owners with 2-3+ vacant properties verbally committed to lending properties to RD. The Renew Australia templates for Property Owner License and Artist/Participant Agreements, currently established for Victorian law, are with a pro-bono Devonport Lawyer, Anne Gott, being adjusted for Tasmanian Tenancy and Work Standard laws. 15 expressions of interest were received from Artists/Creatives. The official call for Participants will be open 1-21/8/14. RD has received a lot of Media coverage in the Advocate, radio 7AD, 2 x ABC radio interviews and in Tasmanian Times. A face book page has been established and web site is being established. The MOU between Tasmanian Regional Arts (TRA), Devonport City Council (DCC) and Devonport Chamber of Commerce & Industry (DCCI) was signed on 25/7 with accompanying media release, resulting in 2 radio interviews & 2 paper/online newspapers. Grants Council continues to apply for grants and funding to deliver agreed objectives within its Annual Plan. Some grant programs are solely applied for by Council, others are in partnership with stakeholders. The following table relates to grants applied for, and the status of the grant/funding. Details
Status – all relevant
4.2
Comments (Include Acquittal Date)
Amount
Museums Australia Gordon Darling Foundation Tasmanian Early Years Foundation Youth Week 2014
4 5
Bursary Dunja Rmandic Education Scholarship Ellie Ray
$500 $3,300
4
123 Create
$3,000
6
Reclaim the Lane – May 2014 Acquittal
$2000
LGEEP
6
Solar Hot Water – will acquit by end of Nov
$20,000
Coastal Program Cradle Coast NRM CEEP
1
To maintain urban waterway at Jiloa Way
$8,000
4
Milestone #3 projects underway
$543,611
Social Determinants of Health - Tas Medical Local – Food Security
4
Contract currently under development two phases: 1. Project planning; 2. Implementation
Phase 1: $50,000 Phase 2: $300,000
Status Legend 1 Applied for 4 Successful
2 5
Waiting decision Received
3 6
ITEM 4.8
Unsuccessful Acquitted
PAGE 207 Report to Community Services Committee meeting on 18 August 2014
5.
ENVIRONMENTAL SUSTAINABILITY
5.1
Community Energy Efficiency Project (CEEP) In August 2013 Council received $543,611 under the Australian Government‟s Community Energy Efficiency Program to undertake upgrades to a number of Council facilities. With final approval of the project plan in late June, the first projects are nearing completion, including heating upgrades to the Devonport Playhouse, Keiko and Elanora Child Care Centres, and a major overhaul of the DECC‟s heating and cooling system. The priority of these upgrades is to install technology that will provide Council and community organisations with financial savings for years to come while delivery improvements in energy use.
5.2
National Tree Day Over 70 community volunteers gathered at Clayton Reserve, Spreyton, on 27 July 2014 to plant over 400 native seedlings as part of National Tree Day. These seedlings will grow to provide habitat for endemic birds and animals including the endangered Central North Burrowing Crayfish. Council staff also worked with students from several local primary schools to assist their National Tree Day activities. All events attracted positive media coverage.
5.3
Green Army Project Council has been successful with a Green Army proposal to the Federal Government to rehabilitate the habitat of the endangered burrowing crayfish, Engaeus granulatus in Clayton Reserve. The project will include removal of weed species from the creek banks and heavily infested areas in the reserve; native tree planting along the creek where sites are available; invasive and native vegetation surveying/monitoring; and community engagement. There is scope for some fencing and erection of new community access gates as part of the project. Council will receive a team of up to nine participants aged 17-24 years and a team supervisor, managed by Australian Trust for Conservation Volunteers, as well as $8,500 for project materials to deliver conservation activities for the next six months.
6.
TOURSIM, MARKETING AND PROMOTION
6.1. Tourism Development Strategy The Tourism Development Strategy 2009-2019 is currently under review. The review will provide an update on the Strategic directions, recommendations and action planning in the categories of: • • • • •
Management and resourcing Quality of experience Creating a Devonport identity Attractions and Activities Getting to and around Devonport
The Tourism Development Strategy 2009-2019 is a fluid document, and will be influenced by State and regional strategic plans and documentation. The Tasmanian Government and the Tasmanian tourism industry have set an exciting new goal to attract 1.5 million visitors to Tasmania each year by 2020. 1.5 Million Visitors to Tasmania in 2020 would generate an additional $1 billion of annual visitor spending in Tasmania and support another 8,000 tourism-related jobs across the Tasmanian economy. To put this in context, an additional $1 billion of tourism spending in the Tasmanian economy would be the equivalent to the entire combined current value of the Tasmanian seafood, dairy and forest industries to Tasmania being injected into the Tasmanian economy over the next 6-years. ITEM 4.8
PAGE 208 Report to Community Services Committee meeting on 18 August 2014
To achieve this ambitious target, overnight visitation and visitor spending to Tasmania must grow at an average compound rate of 7.5% per-annum over the next six-years. This is a significant growth rate that exceeds the current Tourism 21 target to grow annual visitor spending to $2.1 billion per annum by 2021. The Tasmanian tourism industry believes this bold target is achievable only if government and industry work together and adopt a whole of government and industry approach to growing tourism as a key pillar of the Tasmanian economy. This „geared for tourism‟ approach recognises that many sectors of the Tasmanian economy contribute to the overall visitor experience in Tasmania, and nearly every agency of the Tasmanian Government engages with the tourism industry at some level. The current Tourism 21 joint industry-government strategic plan launched in August 2013 identified four key priorities for growing the Tasmanian tourism industry; •
Marketing – supporting a strong and engaging brand and marketing approach to grow and sustain high visitor interest and conversion for Tasmania in key markets
•
Access – ensuring we have the air and sea capacity to support growing visitor demand for Tasmania
•
Industry Development – growing the capacity and capabilities of our operators across the industry to cater for expected high visitor growth, while developing the visitor infrastructure and experiences needed to attract new and emerging visitor markets
•
Workforce Development – ensuring we are an industry-of-choice for the Tasmanian community, providing clear pathways for training and career advancement
6.2. Devonport Visitor Information Centre The Devonport Visitor Information Centre recorded a minor increase in June 2014 (2,704) vs. June 2013 (2,650) and a decrease in number for July 2014 (2,761) vs. July 2013 (3,042). In excess of 60,000 consumers utilised the Visitor Information Centre during the 2013/14 financial year. Council will undertake a review of operations this year to inform future service levels. 6.3. Cradle Country Marketing Group The four Council stakeholders have agreed and committed to advertising in 2014/15 Visitor publications as follows; • •
Tasmania Travel guides Wanderer Magazine.
10,000 copies of the Devonport and Cradle Country Visitors Guide will be reprinted to meet the distribution commitment on the Spirit I & II and other distribution channels as identified in the Marketing Plan. During 2014/15 stakeholders will meet with industry representatives to discuss the redesign of this publication in an attempt to align with the Branding of Tourism Tasmania. This is a great opportunity for alignment and leveraging of the regional and state brand which is now very successfully being delivered into the market and forms the basis of the development of all state and regional marketing activitieslanguage-delivery-look and feel.
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The region is successfully promoting our destination using a digital approach with the Cradle Coast Tourism Executive board and this publication strongly supports those activities once visitors arrive into Cradle Country or embark on the Spirit to come here. 6.4. Cradle Coast Executive The Cradle Coast Tourism executive held a planning session on issues relating to Tourism in the region, which included research including:
Cradle Coast Destination Management Plan Industry Development Directions Statement World Heritage Area Access Plan
6.5. Retail Promotion A Heads of Agreement with Devonport Chamber of Commerce and Industry (DCCI) has been finalised to deliver the upcoming Awards for Excellence 2014 in partnership with the Devonport City Council. Retail associated events are being coordinated including Festive Friday to coincide with Christmas Parade and Summer Events in the City. 6.6. EVENTS 6.6.1. Council run events Planning has commenced planning for Eve in the City, engaging vendors, risk management and associated pre planning activities with fireworks, Tasrail and Place of Assembly, Liquor, Food and other required permits for the event to proceed. Liaison continues with Devonport RSL and community representatives in relation to ANZAC Day 2015, 100 year anniversary celebrations. Australia Day planning is underway. 6.6.2. Jazz 2014 A post event evaluation is underway of this year‟s Jazz festival. The full report will be tabled at the October Community Services Committee meeting. A survey was undertaken during Devonport Jazz 2014 as a result of a Council resolution to explore whether the festival could be run over a ten day period. The outcome of the consultation will inform a report to Council in October. 6.6.3. DFWF Devonport Food and Wine Festival Committee meet fortnightly. The Ambassador for the 2015 Festival has been confirmed. The month long calendar is being populated with host venues, with the final date for submissions of Expression of Interest being 5 August 2014. A range of media and promotion strategies are being developed in liaison with Media partners. 6.6.4. Council supported events Taste the Harvest committee meet regularly to plan and collaboratively deliver the event through an agreed arrangement. The committee are looking to make some significant changes to the event for 2015. Mall Permits are currently being reviewed to ensure activities undertaken by individuals, groups and organisations comply with proposed guidelines. A range of external event permits are processed on a monthly basis, future report will capture the data and provide to Council. ITEM 4.8
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7.
EMERGENCY MANAGEMENT A review of the Mersey Leven Emergency Management Plan has been completed and forwarded to SES Tasmania for final approval. FMAC â&#x20AC;&#x201C; Fire Management Area Committee (Central North) was formed earlier this year and has members including councils, Parks Tasmania, Forestry, Tas Fire, Hydro and a number of other utilities. The purpose of the committee is to develop a Fire Protection Plan for the Central North which takes in Central Coast, Devonport, Latrobe and Kentish and part of Meander Valley. Attached is the Fire Management Area Map.
COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Councilâ&#x20AC;&#x;s operating budget as a result of this recommendation.
RISK IMPLICATIONS Any specific risk implications will be outlined in the commentary above. Any specific issue that may result in any form of risk to Council is likely to be subject to a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.
ATTACHMENTS 1.
MAST acknowledgement of receipt of Safety Management Plan for the Operation of the Julie Burgess
2.
Central_North_131127_Maps - FMAC
RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.
Author:
Evonne Ewins, Carol Bryant, Stuart Jones, Lester Jackson
Endorsed By: Position:
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Paul West General Manager
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5.0 CLOSURE There being no further business the Chairman declared the meeting closed at
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pm.