NOTIICE OF MEE ETING
g that a meetin ng of the Commun nity Servic ces Com mmittee off Notice is hereby given ouncil will be held a at the East Devonp port Recre eation and d Function n Devonporrt City Co Centre, C Caroline Street, East Devonporrt, on Mon nday 13 October 20 14, comm mencing att 6:00pm.
QUA ALIFIED PERS SONS
dance with h Section 65 of the Local Go overnmentt Act 19933, I confirm m that the e In accord reports in this agen nda conta ain advice e, informattion and recommen ndations given by a person w who has the t qualifications o or experie ence nece essary to give such advice,, informatio on or recom mmendatio on.
Paul Westt GENERAL MANAGER R
8 Octoberr 2014
AGENDA FOR THE COMMUNITY SERVICES COMMITTEE MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 13 OCTOBER 2014 AT THE EAST DEVONPORT RECREATION AND FUNCTION CENTRE AT 6:00PM Item
Page No.
1.0
APOLOGIES .............................................................................................. 4
2.0
DECLARATIONS OF INTEREST ........................................................................ 4
3.0
PROCEDURAL............................................................................................. 5
4.0
COMMUNITY SERVICES REPORTS .................................................................. 4
4.1
Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D341015)......................................................................................................................... 7
4.2
Appointment of Municipal and Deputy Co-ordinator - Emergency Management (D342269) ........................................................................................................................................ 33
4.3
Energy Efficiency Strategy - Year One Status (D342921) ........................................................ 36
4.4
Bass Strait Maritime Centre Significance Assessment (D342950) .......................................... 47
4.5
Financial Assistance to Community Organisations Working Group (D343090) ................ 196
4.6
Bass Highway signage (D343113) ............................................................................................ 202
4.7
Development and Health Services Report (D343295) .......................................................... 205
4.8
Community Services Report - October 2014 (D338488) ....................................................... 211
5.0
CLOSURE ............................................................................................. 226
PAGE 4 Report to Community Services Committee meeting on 13 October 2014
Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the East Devonport Recreation and Function Centre, Caroline Street, East Devonport on Monday, 13 October 2014 commencing at 6:00pm. PRESENT Present Chairman
Ald A L Rockliff Ald P G Hollister Ald A J Jarman Ald L M Laycock Ald S L Martin Ald W P Wilson
Apology ¥
IN ATTENDANCE
1.0 APOLOGIES The following apology was received for the meeting.
2.0 DECLARATIONS OF INTEREST
ITEM 1.0
PAGE 5 Report to Community Services Committee meeting on 13 October 2014
3.0 PROCEDURAL 3.1 PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a. Address questions on notice submitted by members of the public; b. Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
ITEM 3.0
PAGE 6 Report to Community Services Committee meeting on 13 October 2014
3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received. 3.1.3 Questions without notice from the public
3.2 QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
3.3 NOTICE OF MOTIONS At the time of compilation of the agenda no notices of motion were received.
ITEM 3.0
PAGE 7 Report to Community Services Committee meeting on 13 October 2014
4.0
COMMUNITY SERVICES REPORTS
4.1
MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS File: 27670 D341015
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the minutes of Controlling Authorities, Working Groups and Special Committee meetings managed by the Community Services Department of Council.
BACKGROUND The relevant information specific to each Controlling Authority, Working Group and Special Committee is outlined in individual reports.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act Special Committees, a Council may establish such terms and for such purpose as it thinks fit. This report provides the minutes of Special Committees of Council.
DISCUSSION The minutes of the following Committee meetings are attached: Don River Railway Special Committee Building Families Committee Maritime and Heritage Special Committee x
As a result of Council undertaking a review of Special Committees, the Maritime and Heritage Special Committee draft Terms of Reference will be included in a later report.
Devonport Recreation Centre Special Committee Meercroft Park Special Advisory Committee x The Committee recommends that Council investigate the removal of tea trees at the northern side of the Tennis Club. Maidstone Park Management Controlling Authority (MPMCA) x A letter was tabled requesting the MPMCA consider allowing a dog exercise area within the fenced baseball diamond. The Committee resolved to deny the application, in line with Council’s guidelines that dogs are not permitted on sporting precincts. x
A letter was tabled from the Spreyton Bowls Club outlining their intention to pursue the development of an enclosed bowls facility at Maidstone Park. The matter was discussed and the Committee resolved; that: the MPMCA provide in principle support to Spreyton Bowls Club to collaborate with Spreyton Cricket Club and ITEM 4.1
PAGE 8 Report to Community Services Committee meeting on 13 October 2014
Spreyton Football Club in regards to an indoor bowls facility concept and present outcomes to the Council Strategic Sport and Recreation Special Committee. Eastern Shore Special Committee x The Committee recommends that future promotional signs for LIVING CITY be located in East Devonport and at the Devonport Airport. Devonport Regional Gallery Special Committee x The Committee recommends to Council to purchase two works to add to the Permanent Collection: Lisa Garland, Sheoaks (2010), and Colin Langridge, Not Knowing II. Under the Art Collection Policy, the role of the Devonport Regional Gallery Special Committee is to provide advice and recommendations to Council on the acquisition of art works. Works of art, craft, and design acquired by Council for accessioning into the Collection by purchase, commission, gift or donation are to fulfil a number of criteria as outlined in the Policy. Each work’s suitability against each criterion is described below. Criterion
Lisa Garland, Sheoaks (2010)
Colin Langridge, Not Knowing II
The artist is Tasmanian or has been living and working in Tasmania for at least two years as a practising artist.
Lisa Garland lives and works in North West Tasmania. She is a Graduate of the University of Tasmania. Garland was the recipient of the Moorilla Winter Collection Acquisitive award, Hobart City Art Prize in 2007.
The artist lives on the Tasman Peninsula; teaches part-time at the University of Tasmania and works part time at Contemporary Arts Tasmania. He is a Graduate of the University of Tasmania and was the 2014 recipient of the Devonport Regional Gallery Solo Commission.
The artist demonstrates a strong connection to Tasmania.
As above
As above
The artist demonstrates a professional history in visual arts practice or, in the case of emerging artists, the realistic potential for establishing a long-term career in the visual arts.
Lisa Garland has a strong exhibition history and makes new work on a regular basis. Her work recently featured at the renowned photography gallery, Stills, in NSW.
Colin Langridge has been the recipient of overseas studio residencies in Paris (2004) and Rome (2007) and was the winner of the Hobart City Art Prize in 2011. He has exhibited nationally and internationally and his work is held in several major collections.
The proposed art work must be significant within the realm of the artist’s practice at the time of purchase, and not considered to be a minor work or study.
Sheoaks complements existing photograph work in the Collection, Daniel, (2010). Both photographs were made on Daniel Thomas’ property at Northdown on the NW Coast
The work was made for the Devonport Regional Gallery Solo Commission as one of a selection of major works.
Works of art must be at no risk of damage or deterioration in the Gallery’s existing display and storage facilities.
The work is in excellent condition and at low risk of deterioration in new storage facility.
The work is in excellent condition and under existing storage controls will not deteriorate.
ITEM 4.1
PAGE 9 Report to Community Services Committee meeting on 13 October 2014
Purchases for the Collection must be accompanied by a Certificate of Authentication from the Vendor/Gallery where the work was purchased or an equivalent signed document from the artist.
A certificate of Authentication from Despard Gallery accompanies this work.
The artist has supplied signed documentation verifying this work
$20,000 has been allocated in the 2014/15 capital program for public art and acquisitions. Lisa Garland, Sheoaks (2010), has a purchase price of $2,500 and Colin Langridge, Not Knowing II, $2,200. Devonport Maritime and Heritage Special Committee.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS The financial implications are outlined in individual reports and all are in accordance with existing budgets.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION The Controlling Authorities, Working Groups and Special Committees will continue to meet and provide Council with information and recommendations for community facilities and services.
ATTACHMENTS 1.
Unconfirmed Minutes of the Don Railway Committee - 27 August 2014
2.
Unconfirmed Minutes of the Building Families Committee - 20 August 2014
3.
Unconfirmed Minutes of Committee - 6 August 2014
4.
Unconfirmed Minutes of the Meercroft Park Special Advisory Committee - 16 September 2014
5.
Unconfirmed Minutes of the Maidstone Park Controlling Authority - 19 August 2014
6.
Unconfirmed Minutes Eastern Shore Special Committee - 9 September 2014
7.
Unconfirmed Minutes of the Devonport Regional Gallery Special Committee 17 September 2014
8.
Unconfirmed Minutes of the Maritime and Heritage Special Committee - 24 September 2014
the
Devonport
ITEM 4.1
Recreation
Centre
Special
PAGE 10 Report to Community Services Committee meeting on 13 October 2014
RECOMMENDATION That it be recommended to Council that the combined minutes of Controlling Authorities, Working Groups and Special Committees be received, and Council: 1.
investigate the removal (and cost of removal) of tea trees at the northern end of the Devonport Tennis Club; following which Council will consider the matter further.
2.
endorse the advice from the Maidstone Park Management Controlling Authority regarding the denial of the request for a dog exercise area within the fenced baseball diamond at Maidstone Park;
3.
note the advice from the Maidstone Park Management Controlling Authority in regards to an indoor bowls facility concept and refer this information to the Council Strategic Sport and Recreation Special Committee;
4.
note the advice of the Eastern Shore Special Committee that consideration be given to future promotion of LIVING CITY dependent upon requirements and budget considerations;
5.
appoint Josephine Kelly as Chairperson of the Devonport Regional Gallery Special Committee;
6.
based on the recommendation of the Devonport Regional Gallery Special Committee, purchase two works to add to the Permanent Collection: Lisa Garland, Sheoaks (2010), and Colin Langridge, Not Knowing I.
Author: Position:
Sarah Masters Community Services Administration Officer
Endorsed By: Position:
ITEM 4.1
Evonne Ewins Executive Manager, Community Services
PAGE 11 Unconfirmed Minutes of the Don Railway Committee - 27 August 2014
ATTACHMENT [1]
UNCONFIRMED MINUTES OF THE DON RAILWAY SPECIAL COMMITTEE (DRSC) HELD AT DEVONPORT CITY COUNCIL ON WEDNSDAY 27 AUGUST 2014 COMMENCING AT 2.00PM PRESENT Committee Members Ald Lynn Laycock Ald Alison Jarman Glen Stewart Warren Woodberry
Don River Railway Don River Railway
Council Officers Evonne Ewins April Nelson
Executive Manager Community Services (EMCS) Executive Assistant
APOLOGIES Ald Grant Goodwin Ald Graham Kent Lester Jackson Ian Waller
1.0
Chairperson
Community Partnerships Manager Regional Tourism Development Authority (RTDM)
Manager
Cradle
Coast
CONFIRMATION OF MINUTES 1.1 The Committee recommends to Council that the previous minutes of the meeting held 2 July 2014 be received and noted. Moved: W. Woodberry / G Stewart
CARRIED
2.0
BUSINESS ARISING FROM PREVIOUS MINUTES 2.1 All business arising had been transferred into the action sheet and discussed.
3.0
STRATEGIC PLAN 3.1 No further updates.
4.0
SIGNIFICANCE ASSESSMENT 4.1 Veronica Macno has commenced work on the significance assessment. 4.2
5.0
Locating the history on some items is slowing progress as records are inconclusive. Extensive research is required through archives.
REPORT FROM DON RIVER RAILWAY 5.1 The railway would like to pass on their thanks to Gary Corcoran and the operations team for their assistance provided during the recent strong winds to remove fallen trees and debris from the train line. 5.2
Hand written pages from Arthur Belbin (ex Track Inspector) have been given to the rail and will be typed and the originals preserved.
5.3
Scheduling school holiday promotion on the radio.
5.4
DB5 Rail Carriage restoration is near completion in Launceston and can be utilised as an extra space for e.g. children’s parties or as an alternative waiting room.
Action: DRR to provide details once in situ for promotion in the Building Families Newsletter.
ITEM 4.1
PAGE 12 Unconfirmed Minutes of the Don Railway Committee - 27 August 2014
6.0
ATTACHMENT [1]
GENERAL BUSINESS 6.1 There is a meeting scheduled in Burnie at 5.30pm on 12Sep14 between the four Braddon politicians, DCC representatives, DRR representatives and Damien White CEO Tas Rail. Waiting on confirmation of Damien White’s attendance for meeting to occur. Ald Laycock to advise confirmation and location of the meeting.
NEXT MEETING THE MONTH)
TO BE HELD 25 SEPTEMBER FROM 2PM IN THE COMMITTEE ROOM (4TH THURSDAY OF
ITEM 4.1
PAGE 13 Unconfirmed Minutes of the Building Families Committee - 20 August 2014
ATTACHMENT [2]
MINUTES OF THE BUILDING FAMILIES COMMITTEE MEETING HELD AT THE DEVONPORT CITY COUNCIL COMMITTEE ROOMS 20 AUGUST 2014, COMMENCING AT 3.30 PM PRESENT Committee Members Ald Annette Rockliff Mayor Steve Martin Tameeka Crawford Kate Beer Jodi Higginson Rachel Turner Robyn Hynes
Anglicare (KIDS) Devonport Community House Centacare Youth, Family & Community Connections Inc Devonport LINC
Council Officers Damian Collins Sarah Masters
Community Sustainability Coordinator Community Services Administration Officer
APOLOGIES Ald Justine Keay Kathy Mantach Sue Horton Mick Clark Christie Goss
Mission Australia East Devonport Child and Family Centre Devonport Child Care Centres Inc Devonport Child Care Centres Inc
Chair
1.0 CONFIRMATION OF MINUTES The Committee recommends to Council that the minutes of the previous meeting held 11 June 2014 be received and noted. J. Higginson/T. Crawford
CARRIED
2.0
DECLARATION OF INTEREST Nil.
3.0
COMMITTEE EVALUATION SURVEY Members were reminded to complete the survey online or to obtain a paper copy from Council. The survey closes this Friday, 22 August.
4.0
BUSINESS ARISING FROM PREVIOUS MINUTES Nil.
5.0
INFORMATION SHARING 5.1. Youth, Family and Community Connections Inc HELP movie festival was held on 4 August and was a great success. Currently rebranding. Now have a new logo. 5.2. Devonport Community House Have under taken Healthy Bones. Vicki Spoke is now on board at The Playhouse every second Monday for Food Fun. Other programs coming up include Cook and Taste, Daffodil Day, Father’s Day Craft, Footy Colours Day and Safe Talk by Lifeline. Fairy Tales and Pirate Sails “Fairy Tale Workshops” will commence at The Playhouse on 6 September. This will run fortnightly from 11am to 1pm. Posters are now available for The Playhouse. ITEM 4.1
PAGE 14 Unconfirmed Minutes of the Building Families Committee - 20 August 2014
ATTACHMENT [2]
5.3. Anglicare (KIDS) Pantry packs have been delivered to families in the program. support group is still ongoing. Claire will return in 2 months.
Playhouse
5.4. Centacare Challenging Abusive Behaviour Group for men over 18 will commence again in 2 weeks time. Business as usual, taking referrals. 5.5. Devonport City Council Members were asked to submit their events for inclusion in the school holiday program. A report was received from Devonport Child Care Centres Inc. Malangenna has celebrated their 20th birthday. An open day will be held on Saturday 23 August. 5.6. Choose Life Services Currently auspicing the StandBy program (a program for people affected by suicide). ASIST (2 day suicide intervention training) will commence mid September. A six week training program for palliative care industry workers will commence in the middle of October. This program is funded by TAHPC. 5.7. Mayor Martin The Learning Communities program was discussed. [Robyn Hynes from LINC arrived] 5.8. Devonport LINC Weekly storytelling can form part of Children’s Week activities. Tuesday night reading hour was very successful. There is now a story walk at the library. This idea could be developed further. 6.0
PRIORITY AREAS 6.1. Annual Plan Action The following action is included in Council’s 2014/15 Annual Plan: “In partnership with child and family service providers, investigate the feasibility of establishing a shop front to provide information and support to families with children.” It was decided that a Focus Group from this Committee be established to investigate the above action. Action: x Invitation to be sent to all Committee Members inviting them to become part of the Focus Group. 6.2. Children’s Week – 18-26 October 2014 Members were given a handout outlining “What is Children’s Week?”. Children’s Week and Seniors Week overlap this year. It was agreed that a working group will be formed to collate a program for the week. Action: x Invitation to be sent to all Committee Members inviting them to become part of the Working Group.
7.0
GENERAL BUSINESS 7.1. Anti-Poverty week is in October. ITEM 4.1
PAGE 15 Unconfirmed Minutes of the Building Families Committee - 20 August 2014
ATTACHMENT [2]
Action: x Kate Beer to send out details of Anti-Poverty week activities at the Devonport Community House. 7.2. Food Security Group are currently working on a project. 7.3. Mayor’s Charity Golf Day will take place on 21 September at Woodrising Golf Club. 7.4. The Committee was asked to forward any articles for inclusion in the next Building Families Newsletter to Council by 5 September 2014. 8.0
NEXT MEETING Wednesday 15 October 2014, commencing at 3:30pm, venue TBC
Meeting closed 4.25pm
ITEM 4.1
PAGE 16 Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 6 August 2014
ATTACHMENT [3]
MINUTES OF THE DEVONPORT RECREATION CENTRE SPECIAL COMMITTEE HELD IN THE COUNCIL COMMITTEE ROOMS ON WEDNESDAY, 6 AUGUST 2014 COMMENCING AT 5.15PM PRESENT Committee Members Mathew Cock Jennie Porter Bruce Robinson Kate Beer Ken Mason David Cole
Chairman Basketball Independent Devonport Community House Table Tennis Independent
Council Officers Fabio Pizzirani Sarah Masters
Sports & Recreation Coordinator (SRC) Community Services Administration Officer (CSAO)
Guest Mayor Steven Martin APOLOGIES Ald Keay Ald Perry Nani Clark Greg Collis Kim Robinson Stuart Jones 1.0
White Lion Basketball Independent Marketing, Tourism and Recreation Manager (MTRM)
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the minutes of the meeting held 4 June 2014 be received and noted. D. Cole/F. Pizzirani
CARRIED
2.0
DECLARATION OF INTEREST Nil
3.0
COMMITTEE EVALUATION SURVEY An electronic version of the survey has been emailed out to all members. If a paper copy is required please contact Council.
4.0
BUSINESS ARISING FROM PREVIOUS MINUTES 4.1
Kim Robinson to follow up matters from April meeting: x Formalise the committee for reporting on the accommodation units; x Letter to be sent to Aldermen regarding the process for the allocation of funds for the Youth Centre lighting upgrade.
4.2
Repair work to the walls in squash courts 1 and 2 has been completed.
4.3
SRC contacted Waratah-Wynyard Council for further information in regards to the School Holiday Program. Currently waiting on a return call.
4.4
The relocation of the table tennis tables to the storeroom in the Youth Centre has been completed. ITEM 4.1
PAGE 17 Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 6 August 2014
4.5
ATTACHMENT [3]
NWBU finals to remain on future agendas for further discussion.
5.0
CORRESPONDENCE Nil
6.0
CLUB REPORTS 6.1
Basketball Junior, senior, high school and primary school rosters are commencing in 2 weeks time.
6.2
Squash A new pennant will commence next Tuesday and will continue through to early December. Planning is progressing for the Devonport Open and Tas Open in conjunction with the PSA tournament.
6.3
Table Tennis Four players have been selected in the State team to play in Kingston in October. An under 15’s player has been selected to compete in South Australia. The Club is obtaining another disabled table as the number of disabled players is increasing. Another competition night will be added next year. The Club asked if they could put an honour board up on the wall. The Committee agreed that the Club could erect an honour board. B. Robinson/J. Porter
CARRIED
As Devonport City Council are the building owners, the Table Tennis Club will be required to seek permission, in writing, from the Devonport City Council in regards to the erection of an honour board, in accordance with their lease. This should be noted for future motions or actions raised at this Special Committee meeting. 6.4
7.0
Playhouse Kate Beer will contact Council’s Sustainable Communities Manager in relation to permission for possible outside work. More cooking with children classes are to be scheduled on a monthly basis for 6-12 year olds. Parties are going well on weekends.
RECREATION OFFICER’S REPORT Committee Members were handed a copy of the last 2 years statistics. relocation of the basketball offices to the DRC office is still ongoing.
The
Action: x SRC to follow up on statistics from Gymnastics Club. 8.0
GENERAL BUSINESS 8.1
Heating Basketball asked whether the large heat pump in the DRC office can be relocated to the club rooms and a smaller heater installed in the office. Action: x SRC to follow up.
8.2
After Hours Alarms Kate Beer queried the process/procedure for after hours alarms. ITEM 4.1
PAGE 18 Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 6 August 2014
ATTACHMENT [3]
Action: x SRC to follow up. 8.3
Table Tennis Storeroom Ken Mason asked if they could have another key for the table tennis storeroom. Action: x SRC to follow up.
8.4
Scoreboard in Youth Centre SRC advised that the contractor delivered the new scoreboard on Monday. It will be installed once a technician from Hobart is available.
8.5
EOI The EOI is part of a draft operational review to be considered by Council in coming months. The Committee request to be informed of process and included in consultation if deemed appropriate.
8.6
Swipe Cards Swipe cards are badged to turn lights on and off. accordingly.
8.7
Maintenance at Table Tennis Ken Mason advised of a small maintenance issue. Action: • SRC to follow up.
9.0
NEXT MEETING Wednesday, 1 October 2014 at 5.15pm.
Meeting closed: 6.05pm
ITEM 4.1
Clubs will be billed
PAGE 19 Unconfirmed Minutes of the Meercroft Park Special Advisory Committee - 16 September 2014
ATTACHMENT [4]
MINUTES OF THE MEERCROFT PARK SPECIAL ADVISORY COMMITTEE HELD IN THE COUNCIL COMMITTEE ROOMS ON TUESDAY, 16 SEPTEMBER 2014 COMMENCING AT 5.15PM PRESENT Committee Members Ald Annette Rockliff David De Cani David Johnston Marlene Crabtree Shannon Wainwright
Chairperson Touch Association Devonport Tennis Club Devonport Junior Soccer Association North West Hockey Centre
Council Officers Fabio Pizzirani Peter Tuson
Sports & Recreation Coordinator (SRC) Operations Coordinator (OC)
Guest Mayor Steven Martin APOLOGIES Ald Cole Colin Emmett Julie Woodberry Paul Briant Richard Bidwell 1.0
North West Hockey Centre North West Hockey Centre Touch Association Devonport Junior Soccer Association
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the previous minutes of the meeting held 8 July 2014 be received and noted. D. Johnson/M. Crabtree
CARRIED
2.0
DECLARATION OF INTEREST Nil
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1
4.0
The 2014/15 Capital Works Budget includes an item “Meercroft Park Carpark”. Discussions are still ongoing with the Aged Care Facility who will be contributing to the carpark.
CLUB REPORTS 4.1
Devonport Junior Soccer Association Season has ended. Thank you to Council for maintenance of the grounds.
4.2
Devonport Touch Association Season starts on 8 October. The DTA has requested that grounds be marked by 2 October.
4.3
North West Hockey Association Season has finished. SRC confirmed that Council will paint the structural steel on the building late September/early October. Excellent feedback received on new synthetic surface. ITEM 4.1
PAGE 20 Unconfirmed Minutes of the Meercroft Park Special Advisory Committee - 16 September 2014
4.4
ATTACHMENT [4]
Devonport Tennis Club Main season starts soon. The club has received quote for lights/poles, will apply for grants. The Committee recommends that Council investigate the removal of tea trees at the northern side of the Tennis Club. D. Johnston/D. De Cani
CARRIED
Action: x SRC to follow up with Council’s Planning Department. 5.0
GENERAL BUSINESS 5.1
Australian Masters Games The Mayor updated the Committee on the Australian Masters Games to be held in October 2017. He advised that there is a possibility that the Cradle Coast Region may host the event.
5.2
Meercroft Park Development Proposal An update on the Meercroft Park Development Proposal was presented to the Committee and discussed. The Devonport Junior soccer Association proposal is supported by the committee. The proposal includes lighting, installation of safety fencing and a building extension to the existing Hockey/Touch facility to house Devonport Junior Soccer Association. Action: x SRC to follow up with Council’s Planning Department.
6.0
NEXT MEETING To be advised.
Meeting closed: 5.55pm
ITEM 4.1
PAGE 21 Unconfirmed Minutes of the Maidstone Park Controlling Authority - 19 August 2014
ATTACHMENT [5]
MINUTES OF THE MAIDSTONE PARK CONTROLLING AUTHORITY HELD AT MAIDSTONE PARK ON TUESDAY, 19 AUGUST 2014 COMMENCING AT 7.30PM PRESENT Committee Members Ald Annette Rockliff Mayor Steve Martin Jamie Baldock Alan Geddes Ken Donaghy Collene Donaghy Ian Moore Ted Van Overmeeren Michael Campbell Elaine Woolley Todd Beckett Rod Dewis Geoff Mayne
Chair Treasurer MPMCA Mersey Valley Pony Club Devonport Lapidary Club Devonport Lapidary Club Public Representative President MPMCA Secretary MPMCA Tennis Club Devon Netball Club Caretaker Trustee
Council Officers Nil APOLOGIES Phillips Atkins Owen Cornick Russel Pearn Tony Young Brent Mace Jeff Matthews Peter Loone Peter Foley Barry Graue Fabio Pizzirani Hos Koerner J. Dewis 1.0
Spreyton Bowls Club Trustee Devonport Lapidary Club Devonport Lapidary Club Spreyton Football Club Vice President MPMCA Mersey Valley Pony Club Trustee Trustee Devonport City Council Devonport Lions Club Caretaker
CONFIRMATION OF PREVIOUS MINUTES The Controlling Authority recommends to Council that the minutes of the meeting held on 10 June 2014 be received and noted. C. Donaghy/A. Geddes
CARRIED
2.0
DECLARATION OF INTEREST Nil
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1
Netball Signage Todd Beckett reported that current signage is not appropriate. Old details to be reinstated.
ITEM 4.1
PAGE 22 Unconfirmed Minutes of the Maidstone Park Controlling Authority - 19 August 2014
4.0
ATTACHMENT [5]
3.2
Sports Grants There has been no uptake yet of the grants on offer.
3.3
Spreyton School Drop Off Zone Issue is ongoing about No Standing area at the back of Spreyton School.
CORRESPONDENCE G. Mayne/Ald Rockliff
CARRIED
5.0
BUSINESS ARISING FROM CORRESPONDENCE Nil.
6.0
FINANCIAL REPORT Bank balance as at 10 June 2014 Accounts paid: Luzette Florist Aurora Energy Axle Holding (Cottage Repairs) Tas Pak (hall requirements)
$13,413.84 $ 160.00 $ 638.64 (SFC $430.05; MP $208.59) $ 737.26 $ 82.23
Mayor Martin/A. Geddes 7.0
ACCOUNTS FOR PAYMENT Nil.
8.0
GENERAL BUSINESS
CARRIED
8.1
Spreyton Cricket Club Shane Woolley was advised that the No.1 oval would be ready for usage after the football season possibly by 10/11 September. It was reported that the new sump near the BMX track was working well with removal of water. An email was sent thanking Council for their efforts. The fence issue is ongoing.
8.2
Alan Geddes Alan enquired about the requirement for smokers when using the memorial hall. He was informed that smoking is not permitted within 3 metres.
8.3
Tennis Club Elaine Wooley advised the Committee that the holes used for the tennis net poles were blocked up and cannot be used. The MPMCA, Rod and Council reps to look into it. She also mentioned that the Spreyton Primary School intended to use the courts.
8.4
Devonport Lapidary Club Collene provided the Committee with an updated delegates list. She also thanked Council for helping with the pruning and gardening around their building. It was also asked if the tree in the vicinity could be pruned for the safety of the children. Ted agreed to talk to Garry Corcoran.
8.5
Spreyton Football Club Jamie Baldock informed the meeting that the Spreyton Football Club wished to thank the MPMCA for their assistance in getting the ground ready for the finals series.
ITEM 4.1
PAGE 23 Unconfirmed Minutes of the Maidstone Park Controlling Authority - 19 August 2014
ATTACHMENT [5]
8.6
Ted Van Overmeeren Ted asked the Committee if everyone had completed the evaluation survey and advised that spares were available.
8.7
Dog Exercise Area A letter was tabled requesting the MPMCA to consider allowing a dog exercise area within the fenced baseball diamond. The matter was discussed and the following motion was put forward: The application is denied, in line with Council guidelines the dogs are not permitted on sporting precincts. However the MPMCA, Executive and Council would support the applicant to find a suitable area. I. Moore/A. Geddes
CARRIED
It was also agreed that a letter be sent to the General Manager of the Devonport City Council outlining that signs regarding exercising of dogs on Maidstone Park need to be upgraded and placed at the entrances. 8.8
Spreyton Bowls Undercover Facility Proposal A letter was tabled from the Spreyton Bowls Club outlining their intention to pursue the development of an enclosed bowls facility at Maidstone Park. The matter was discussed and it was recommended that any development incorporate a multifunctional facility in line with the LIVING CITY proposal at an appropriate venue. In response to the letter the following motion was proposed: MPMCA give in principal support to the proposal that the Spreyton Bowls Club continue to investigate an indoor facility. Alderman Rockliff/A. Geddes
9.0
CARRIED
NEXT MEETING 21 October 2014 at 7.30pm
Meeting closed: 8.55pm
ITEM 4.1
PAGE 24 Unconfirmed Minutes Eastern Shore Special Committee - 9 September 2014
ATTACHMENT [6]
MINUTES OF THE EASTERN SHORE SPECIAL COMMITTEE HELD AT THE EAST DEVONPORT RECREATION AND FUNCTION CENTRE ON TUESDAY, 9 SEPTEMBER 2014 COMMENCING AT 4.00PM PRESENT Committee Members Clyde Eastaugh Ald Lynn Laycock Vonda Morris Maureen Clarke Sharifah Syed Rohan Council Officers Carol Bryant Sarah Masters
Chair
Sustainable Communities Manager Community Services Administration Officer
Guest Mayor Steve Martin APOLOGIES Ald Graham Kent Ald Grant Goodwin Lynne Dolbey 1.0
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the previous minutes of the meeting held 3 June 2014 be received and noted. Ald Laycock/V. Morris
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING 3.1
CARRIED
Capital Projects/Maintenance Issues The Committee discussed the proposed pedestrian way-finding sign for Murray Street. Action: x Sustainable Communities Manager to follow up status of sign. Other maintenance issues: x
Cleaning of the tiger stripes has been completed. Action: x Sustainable Communities Manager to check whether repainting of tiger stripes has been allocated for in the budget.
This year’s Council resealing program includes resealing of Brooke Street from Tarleton Street to Bovill Street. Drawings are currently being priced for the River Road widening. The existing BBQs at the end at the eastern end of Coles Beach Reserve and the northern end of Wheeler Street will be replaced.
ITEM 4.1
PAGE 25 Unconfirmed Minutes Eastern Shore Special Committee - 9 September 2014
4.0
ATTACHMENT [6]
GENERAL BUSINESS 4.1
Parking The Committee raised concerns in regards to parking in East Devonport now that the unit complex has been completed.
4.2
Street Light Outage A number of street lights are not working in the East Devonport area. Action: x Sustainable Communities Manager to follow up who needs to be contacted. x
4.3
Clyde Eastaugh to write a letter on behalf of the Committee requesting street light repairs.
East Devonport Community Plan – Action Plan Status The Committee discussed objectives within the Community Plan including the Torquay Ferry, Wheels for Work and Wi-Fi trial in Devonport. Action: x Sustainable Communities Manger to email Wheels for Work Newsletter to the Committee.
5.0
OTHER BUSINESS 5.1
Council Meeting at East Devonport The Council AGM will be held at East Devonport on Monday, 13 October 2014. Action: x Council to advertise AGM in East Devonport.
5.2
LIVING CITY Promotion Committee members asked that future promotional signs for LIVING CITY be located in East Devonport and at the Devonport Airport. The Committee recommends to Council that East Devonport be utilised as a location for future promotion of LIVING CITY. V. Morris/C. Eastaugh
CARRIED
5.3
East Devonport News The Committee was asked to forward any ideas/suggestions for articles for the East Devonport News to Council’s Community Services Administration Officer.
5.4
Carpet Factory Rezoning Representations in relation to the dispensation and permit of 23-61 Tarleton Street, East Devonport close on 19 September. The Committee asked whether they are in a position to make a representation. Action: x Sustainable Communities Manager to follow up rules in regards to the Committee being able to make a representation.
[Ald Laycock left the meeting at 5.05pm] The Committee agreed that the Chair make a representation on behalf of the independent Committee members in relation to the dispensation and permit of 23-61 Tarleton Street, East Devonport.
ITEM 4.1
PAGE 26 Unconfirmed Minutes Eastern Shore Special Committee - 9 September 2014
6.0
NEXT MEETING To be advised. Meeting closed 5.25pm
ITEM 4.1
ATTACHMENT [6]
PAGE 27 Unconfirmed Minutes of the Devonport Regional Gallery Special Committee - 17 September 2014
ATTACHMENT [7]
MINUTES OF THE DEVONPORT REGIONAL GALLERY SPECIAL COMMITTEE MEETING HELD AT THE DEVONPORT REGIONAL GALLERY ON WEDNESDAY, 17 SEPTEMBER 2014 AT 5:40 PM PRESENT Committee Members Josephine Kelly Ald Alison Jarman Ald Brian Cole Ald Peter Hollister Alister McCrae Belinda Gunson Stacey Sheehan Vivienne Breheney
Chairperson
Council Officers Ellie Ray Dunja Rmandic Carol Bryant
Gallery Director Curator of Collections Sustainable Communities Manager
Guests Steve Martin
Mayor
APOLOGIES Adam Gowans 1.0
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the previous minutes of the meeting held 14 May 2014 be received and noted. Ald Jarman/V. Breheney
CARRIED
2.0
BUSINESS ARISING FROM PREVIOUS MINUTES Nil.
3.0
DECLARATION OF INTEREST Nil.
4.0
CORRESPONDENCE Nil.
5.0
GALLERY REPORT The Director tabled the Gallery report. Highlights included: Fashion Fancies exhibition of textiles form the permanent collection with 2,455 visitors attending; the Director’s recent Gordon Darling Travel Scholarship; Tidal entries and income; and the Friends of the Gallery AGM. The report was accepted by the Committee. A. McCrae/Ald Jarman
CARRIED
ITEM 4.1
PAGE 28 Unconfirmed Minutes of the Devonport Regional Gallery Special Committee - 17 September 2014
6.0
ATTACHMENT [7]
GENERAL BUSINESS 6.1
Tidal Council officers to meet in the coming month to progress marketing for this year’s event. Council officers will investigate a possible model and options for funding a larger festival in 2016 as listed in Council’s 2014-15 Annual Plan.
6.2
Terms of Reference Items to be amended on the Special Committee Terms of Reference are: x
Terms of Reference to be reviewed every 4 years to coincide with the Council Elections;
x
Member quorum: 4;
x
Aldermen on the committee: 2; and
x
Attendance: if 3 consecutive meetings missed without an apology a letter to be sent asking if the member would like to stay or leave the committee.
Terms of Reference wording to be finalised by the Director and Chairperson and emailed to the committee before the next meeting. 6.3
Election of Chairperson Josephine Kelly re-elected as the Chairperson. Ald Jarman thanked Josephine for her commitment and professionalism on behalf of the committee. Ald Jarman/Ald Cole
6.4
CARRIED
Acquisitions The Curator of Collections presented the Lisa Garland Sheoaks (2010) work to the committee. The work accompanies Garland’s photograph already in the collection, Daniel (2010), which has been on hold for a year at Despard Gallery. The Committee agreed that this photograph would be an important purchase to complete the set of work. The Gallery is also interested in purchasing one work from the solo commission exhibition by Colin Langridge, currently on display at the Gallery. The work proposed is Not Knowing II which comprises two sculpture pieces. The Committee agreed this was an important work to have in the collection. The Committee recommends to Council to purchase two works to add to the Permanent Collection: Lisa Garland, Sheoaks (2010), and Colin Langridge, Not Knowing II. Ald Jarman/Ald Cole
CARRIED
[Ald Jarman, V. Breheney and B. Gunson left the meeting at 6.35pm] 7.0
OTHER BUSINESS 7.1
Friends of the Gallery The Friends of the Gallery Committee has requested to have an informal catchup with the Special Committee similar to last year’s event. The Friends committee are to be invited to meet with the Special Committee after the meeting on 12 November at 6:30pm. Light refreshments to be provided.
ITEM 4.1
PAGE 29 Unconfirmed Minutes of the Devonport Regional Gallery Special Committee - 17 September 2014
8.0
ATTACHMENT [7]
7.2
Membership Ald Cole is stepping down from the Committee as he will not be standing in the forthcoming Council election. The Committee thanked Brian for his input and wished him well in his future pursuits.
7.3
LIVING CITY It was noted the Gallery does not feature in the LIVING CITY Master Plan. The Committee agreed that their input was important and further discussions were necessary.
NEXT MEETING Wednesday 12 November 2014, 5:30 pm at the Devonport Regional Gallery.
Meeting Closed at 7:00 pm.
ITEM 4.1
PAGE 30 Unconfirmed Minutes of the Maritime and Heritage Special Committee - 24 September 2014
ATTACHMENT [8]
MINUTES OF THE MARITIME & HERITAGE SPECIAL COMMITTEE MEETING HELD AT THE COUNCIL COMMITTEE MEETING ROOMS, FENTON WAY ON WEDNESDAY 24 SEPTEMBER 2014 COMMENCING AT 4PM PRESENT Members Ald Lynn Laycock Ald Graham Kent Ray Wright Malcolm Reid Ann Teesdale
Chair Devonport City Council Community Member Community Member Home Hill
Council Officers Margaret Griggs Evonne Ewins
Bass Strait Maritime Centre Coordinator (BSMCC) Executive Manager - Community Services (EMCS)
APOLOGIES Steve Quinn Lester Jackson M Smithies
Community Member Community Partnerships Manager National Trust Tasmania
1.0
DECLARATION OF INTEREST Nil.
2.0
CONFIRMATION OF MINUTES The Committee recommends to Council to adopt the Terms of Reference of the Maritime and Heritage Special Committee. G. Kent/R. Wright
3.0
CARRIED
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1
Terms of Reference EMCS Presented the document and clarified the new structure re section 23. EMCS left the meeting at 4.20pm.
3.2 2015 Tall Ships G. Kent advised that the 2015 Tall Ships will not go ahead. 4.0
CORRESPONDENCE 4.1
In/Out List was provided to Committee members and the correspondence was tabled. The inward and outward correspondence be accepted as a true and accurate record. G. Kent/R. Wright
5.0
CARRIED
REPORTS 5.1
Home Hill 5.1.1 Centre Operations A. Teesdale provided a verbal report. ITEM 4.1
PAGE 31 Unconfirmed Minutes of the Maritime and Heritage Special Committee - 24 September 2014
ATTACHMENT [8]
It was noted that Home Hill was closed July/August 2015 for cleaning and conservation. Opening hours are Wednesday to Sunday from 2pm. 5.1.2 Financial No report. 5.1.3 Confirmation of reports The Committee recommends to Council that all reports under agenda item 5.1 be accepted. G. Kent/R.Wright
CARRIED
A. Teesdale left the meeting at 4.40pm 5.2
BSMC 5.2.1
Centre Operations The BSMCC reported on the operations of the Centre to date.
5.2.2
Financial Financial reports were distributed to Committee members and the BSMCC spoke to the report.
5.2.3
Confirmation of reports The Committee recommends to Council that all reports under agenda item 5.2 be accepted. R. Wright/G. Kent
5.3
CARRIED
Julie Burgess 5.3.1
Operations Committee Minutes G. Kent spoke to the minutes. G. Kent reported that the Julie Burgess will be slipped on or after October 20 for 5/6 days.
5.3.2
Recommendations from Minutes Nil.
5.3.3
Tall Ships 2015 Discussed under item 3.2.
5.3.4
Confirmation of Minutes The Committee accepts the Minutes of the Julie Burgess Operations Committee held 17 June, 8 July and 12 August 2014. R. Wright/ M. Reid
5.4
6.0
CARRIED
CafĂŠ 5.4.1
Overview Review of Operations scheduled for Tuesday 30 September 2014.
5.4.2
CafĂŠ Lease No Report.
General BUSINESS 6.1
Key Performance Indicators The CPM is streamlining with other reporting requirements. ITEM 4.1
PAGE 32 Unconfirmed Minutes of the Maritime and Heritage Special Committee - 24 September 2014
ATTACHMENT [8]
6.2
Sponsorship No report
6.3
Council Election As there will not be another meeting prior to Local Government elections, Chair Ald L. Laycock reflected on the achievements of the Committee and expressed her appreciation for members’ support over the term.
6.4
Significance Assessment Copies were tabled and members noted that the project was now complete.
7.0
AGENDA ITEMS FOR NEXT MEETING Nil.
8.0
NEXT MEETING Wednesday 26 November 2014 at 4pm at the Council Committee Meeting Rooms, Fenton Way, Devonport.
Meeting closed at 5.10pm
ITEM 4.1
PAGE 33 Report to Community Services Committee meeting on 13 October 2014
4.2
APPOINTMENT OF MUNICIPAL AND DEPUTY CO-ORDINATOR EMERGENCY MANAGEMENT File: 26059 D342269
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.4.1
Support the community in emergency management response and recovery
SUMMARY To nominate a person to the Minister in accordance with the Emergency Management Act 2006 for appointment as the Municipal and Deputy Municipal Coordinator for the Devonport Municipal area.
BACKGROUND The Devonport City Council supports Emergency Management through participation in the Mersey Leven Emergency Management Committee made up of the Central Coast, Latrobe, Kentish and Devonport Councils. Also participating in the North West Regional Emergency Management Committee made up of all 9 Councils in the Cradle Coast region. Both committees have a number of agencies represented including but not limited to, Tasmania Police, Fire and Ambulance, Tasmanian Health, Tas Networks etc. The role of Municipal Coordinator and Deputy Municipal Coordinator is currently undertaken by the Community Partnerships Manager and the Executive Manager, Community Services respectively, the term being 3 years from the 26th May 2011.
STATUTORY REQUIREMENTS Requirement of Section 23 of the Emergency Management Act 2006 23.
Municipal Emergency Management Coordinators and Deputies (1)
The Minister is to appoint a Municipal Emergency Management Coordinator and a Deputy Municipal Emergency Management Coordinator for each municipal area.
(2)
The Minister is to appoint as Municipal Emergency Management Coordinator, or Deputy Municipal Emergency Management Coordinator, for a municipal area a person nominated by the council in that municipal area.
(3)
Each Municipal Coordinator and Deputy Municipal Coordinator may hold that office in conjunction with any other appointment, position or office.
(4)
Each Municipal Coordinator and Deputy Municipal Coordinator holds office for the period, and on the terms and conditions, specified in his or her instrument of appointment.
(5)
A Deputy Municipal Coordinator for a municipal area may act in the office of Municipal Coordinator if – (a)
the Municipal Coordinator is absent from Tasmania or from duty as Municipal Coordinator; or
(b)
the Municipal Coordinator is otherwise unable to perform the functions of the office of Municipal Emergency Management Coordinator; or
ITEM 4.2
PAGE 34 Report to Community Services Committee meeting on 13 October 2014
(c)
the Municipal Coordinator has died, resigned or been removed from office and a new Municipal Coordinator has not been appointed.
(6)
While the Deputy Municipal Coordinator is acting in the office of Municipal Emergency Management Coordinator, he or she is taken to be the Municipal Coordinator.
(7)
The Minister, by written notice provided to a council, may require the council to nominate persons for the positions of Municipal Emergency Management Coordinator and Deputy Municipal Emergency Management Coordinator by providing that nomination to the Minister within the time specified in the notice.
(8)
A council may only nominate a person for the position of Municipal Emergency Management Coordinator or Deputy Municipal Emergency Management Coordinator if the person, once appointed to the position, would have the authority and ability to make decisions relating to the coordination of emergency management in the municipal area during an emergency without first seeking the approval of the council.
(9)
On receipt of the nomination, the State Controller is to provide the nomination, together with his or her recommendations, to the Minister.
(10) If a council fails to comply with a notice provided under subsection (7), the Minister may appoint a person he or she considers suitable to be Municipal Emergency Management Coordinator or Deputy Municipal Emergency Management Coordinator for the municipal area. (11) If a council fails to nominate a Municipal Coordinator or Deputy Municipal Coordinator, the Minister may appoint a person he or she considers suitable to be Municipal Emergency Management Coordinator or Deputy Municipal Emergency Management Coordinator for the municipal area governed by that council.
DISCUSSION Council is required to nominate in accordance with Section 23 of the Emergency Management Act 2006 persons to fulfil the role of Municipal Emergency Management Coordinator and Deputy Municipal Emergency Management Coordinator for the Devonport Municipal area. The nomination will be forwarded to the State Controller (SES), he or she must then provide the nominations and recommendations to the Minister. The role of Municipal Coordinator will form part of the function of Community Partnerships Manager. The role of Deputy Municipal Coordinator will form part of the function of the Risk Management Coordinator.
COMMUNITY ENGAGEMENT No community consultation is required to inform this report.
FINANCIAL IMPLICATIONS An annual allocation for Emergency Management is included as part of the Annual Plan and Estimates of Council.
ITEM 4.2
PAGE 35 Report to Community Services Committee meeting on 13 October 2014
RISK IMPLICATIONS x
Contractual/Legal As described in subsection (10) & (11) of section 23 of the Emergency Management Act 2006, if Council fails to nominate persons to fill the roles of Municipal and Deputy Municipal Coordinator the Minister may appoint someone he or she considers suitable.
CONCLUSION In accordance with section 23 of the Emergency Management Act 2006, the Community Partnerships Manager (Lester Jackson) be nominated for the position of Municipal Coordinator and Risk Management Coordinator (Karen Stone) be nominated as Deputy Municipal Coordinator for the Devonport Municipal area.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of Community Partnerships Manager be received and noted and Council: 1.
in accordance with Section 23 of the Emergency Management Act 2006, Community Partnerships Manager (Lester Jackson) be nominated for the position of Municipal Coordinator and Risk Management Coordinator (Karen Stone) be nominated for the position of Deputy Municipal Coordinator for the Devonport City Council area;
2.
advise the State Controller, State Emergency Services of Council’s Emergency Management nominations.
Author: Position:
Lester Jackson Community Partnerships Manager Community Services
Endorsed By: Position:
ITEM 4.2
Evonne Ewins Executive Manager Community Services
PAGE 36 Report to Community Services Committee meeting on 13 October 2014
4.3
ENERGY EFFICIENCY STRATEGY - YEAR ONE STATUS File: 28179 D342921
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.1.1
Lead and actively promote the adoption of practices that support the sustainable use of energy and other natural resources by Council, businesses and the community
SUMMARY To present to Council progress on the actions outlined in the Devonport Energy Efficiency Strategy.
BACKGROUND The Energy Efficiency Strategy provides Council with a comprehensive plan to improve its energy efficiency across its operations as part of Council’s Strategic Plan 2009-2030. Council adopted the Strategy at its meeting held 16 September 2013 (Min. 241/13).
STATUTORY REQUIREMENTS Section 20(2) of the Local Government Act 1993 outlines Council requirements in relation to reporting to the community. 20.
Functions and powers (2)
In performing its functions, a council is to consult, involve and be accountable to the community.
Providing information on the progress of Council strategies is one way to demonstrate accountability.
DISCUSSION The Energy Efficiency Strategy internal working group meets every six months to discuss progress against Strategy Actions. Achievements in the first 12 months are outlined in the attached. 19 of the 74 actions have been completed to date, 18 are ongoing, 17 are in progress, 10 require future budget allocation and 10 have been deferred. The impact of actions taken will be measured over the coming 12 months through analysis of Council’s energy consumption.
COMMUNITY ENGAGEMENT One of the 12 directions of the Strategy includes raising community awareness of Council’s work to reduce energy consumption. One of the three actions has been completed, one is ongoing and one in progress.
FINANCIAL IMPLICATIONS Several actions are funded externally through the Australian Government funded Community Energy Efficiency Program and the acquitted Local Government Energy Efficiency Program. Ten actions require consideration in future budget allocations.
RISK IMPLICATIONS x
Assets, Property and Infrastructure The Strategy aims to reduce energy consumption and hence costs of several Council facilities. ITEM 4.3
PAGE 37 Report to Community Services Committee meeting on 13 October 2014
x
Contractual/Legal A large number of actions are dependent on Council adhering to the Community Energy Efficiency Program contract. To date Council has successfully completed milestone reporting requirements.
CONCLUSION Substantial progress has been made to implement the actions listed in the Devonport Energy Efficiency Strategy.
ATTACHMENTS 1.
Devonport Energy Efficiency Strategy Year One Status
RECOMMENDATION That it be recommended to Council that the report of the Sustainable Communities Manager be received and Council note the status of actions listed in the Devonport Energy Efficiency Strategy.
Author: Position:
Carol Bryant Sustainable Communities Manager
Endorsed By: Position:
ITEM 4.3
Evonne Ewins Executive Manager Services
Community
PAGE 38 Devonport D En nergy Efficien ncy Strategy Year Y One Sta atus
ITEM 4.3
ATTTACHMENT [1 1]
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ITEM 4.3
ATTTACHMENT [1 1]
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ITEM 4.3
ATTTACHMENT [1 1]
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ITEM 4.3
ATTTACHMENT [1 1]
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ITEM 4.3
ATTTACHMENT [1 1]
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ITEM 4.3
ATTTACHMENT [1 1]
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ITEM 4.3
ATTTACHMENT [1 1]
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ITEM 4.3
ATTTACHMENT [1 1]
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ITEM 4.3
ATTTACHMENT [1 1]
PAGE 47 Report to Community Services Committee meeting on 13 October 2014
4.4
BASS STRAIT MARITIME CENTRE SIGNIFICANCE ASSESSMENT File: 28062 D342950
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.1
Acknowledge, preserve and celebrate local art, culture and heritage
SUMMARY To present the Bass Strait Maritime Centre Significance Assessment.
BACKGROUND In 2012 Council was successful in obtaining the Maritime Museum Significance Assessment and Collection Management Project Grant for the Bass Strait Maritime Centre through Arts Tasmania. This included 15 days of Arts Tasmania Roving Curators time, working closely with staff and volunteers.
STATUTORY REQUIREMENTS There are no Statutory requirements that relate to this report.
DISCUSSION The Significance Assessment will be used by Centre staff and volunteers to: x
understand the significance of the collection as a whole;
x
revise the collection policy;
x
identify key themes for new exhibitions in the collection;
x
provide for advocacy when approaching grants bodies or the media;
x
assist with planning conservation and collection management priorities;
x
prioritise objects for conservation;
x
enrich collection records for the future; and
x
develop new programs for tourists and school groups.
Most importantly, the significance assessment provides an opportunity for a fresh look at the collection, both through the research conducted by the Roving Curators, the Centre staff and volunteers. The following are key recommendations from the Significance Assessment. x
x
To support the expansion of, and redevelopment of the Museum into the Bass Strait Maritime Centre and the resulting increase in visitor numbers and exhibition space and the development and delivery of education and public programs it is recommended to employ more paid staff, i. e. two part time staff to cover the roles of education/public program/events coordinator and a curator/collection manager. Continue the professional development of the volunteers and staff in all areas of museum best practice as these opportunities become available. Endorse the Centre's Collection Policy
x
Implement the Collection Management Plan which is currently being developed
x
ITEM 4.4
PAGE 48 Report to Community Services Committee meeting on 13 October 2014
x
x x x x x x x x x x x x x x
Ensure that the collection in the new Council storage facility and other off-site storage (building adjacent to the Centre) is cared for, housed and stored according to museum best practice as much as possible as identified in the National Standards for Australian Museums and Galleries Continue a regular regime of Preventive Conservation ('museum housekeeping') Implement a regular schedule for monitoring the condition of collection in storage and on display Complete the inventory of all collection items and then implement the collection database system, Past Perfect, as used by the Devonport City Council Develop and implement a yearly operational plan and a longer term (i. e. 5 years) strategic plan for the Centre once the governance structure for the Centre is formalised Include 'significance' as a criteria for assessing new offers to donate objects Undertake a Preservation Needs Assessment to assist in planning for the future environmental and I or conservation needs of the collection Continue the community involvement in the Centre Continue to work with and attend Arts Tasmania's Roving Curator Program workshops In the longer term it is recommended that the Centre formulate a Disaster Preparedness Plan. Build on the interpretation undertaken for the newly expanded and redeveloped Centre and develop an Interpretation Plan Develop programs for school visits, etc. Respond to local community events In time it is recommended that the Centre develop a Marketing Strategy, including visitor research (where visitors come from, i. e. postcode) and visitor comments/feedback about their experience/expectations of their visit to the Centre Review and update the Centre's website.
A number of these recommendations are already in place and are funded through the annual operational budget the other recommendations will be reliant on future budgets and strategic direction. The Collection Policy will be reviewed by the Maritime and Heritage Special Committee and presented to Council at a later date for endorsement. The significance of the collection at the Bass Strait Maritime Centre lies in its clear and consistent focus as a collection based on the history and maritime heritage of the Devonport region and its connection with the Bass Strait. The collection contains a large number of historically significant individual objects and small collections. On the whole the collection is strongly provenanced to the Devonport region, this means that the Centre is able to interpret the history and maritime heritage of the Devonport region and its connection with the Bass Strait.
COMMUNITY ENGAGEMENT Staff, volunteers and a number of community members and groups were consulted as part of the project.
FINANCIAL IMPLICATIONS The Significance Assessment provides guidance regarding the collection and any costs associated with it are included in the annual operational budget. The ongoing cataloguing of the collection is being undertaken by volunteers and staff.
ITEM 4.4
PAGE 49 Report to Community Services Committee meeting on 13 October 2014
RISK IMPLICATIONS x
Assets, Property and Infrastructure The risk of not managing the collection to Museum standards may result in the loss of cultural heritage assets.
CONCLUSION The Significance Assessment will provide guidance to staff and volunteers in the management and maintenance of the existing collection.
ATTACHMENTS 1.
Bass Strait Maritime Centre Significance Assessment
RECOMMENDATION That it be recommended to Council that the report of the Community Partnerships Manager regarding the Bass Strait Maritime Centre Significant Assessment Report be received and noted and that Council: 1.
consider the recommendations included within the Report in conjunction with its annual planning and budget estimates process.
2.
refer the draft Collection Policy to the Maritime and Heritage Special Committee for review and advice.
Author: Position:
Lester Jackson Community Partnerships Community Services
Manager
Endorsed By: Position:
ITEM 4.4
Evonne Ewins Executive Manager Services
Community
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PAGE 196 Report to Community Services Committee meeting on 13 October 2014
4.5
FINANCIAL ASSISTANCE WORKING GROUP
TO
COMMUNITY
ORGANISATIONS File: 11763 D343090
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3
Attract and promote equitable distribution and sharing of financial and other resources throughout the community
SUMMARY To present the minutes of the Financial Assistance to Community Organisations Working Group meeting held 29 September 2014, and endorse the group’s recommendations in relation to submissions under the 2014-15 Sporting Small Grants program, and a request for waiver of planning permit fees by GC Services Incorporated.
BACKGROUND Under the Financial Assistance Policy the Council supports projects, programs and activities developed for the benefit of Devonport’s residents and visitors. Seven areas of assistance are available, including Sporting Small Grants. Under this program up to $3000 is available for non-profit sporting organisations for the following types of activities. x
Purchase of Equipment – Projects which aim to increase participation, safety and are essential for the sport;
x
Club Development – Projects aimed at providing professional development opportunities for club personnel e.g. coaching accreditation;
x
Minor Infrastructure – Projects which aim to upgrade or replace aging infrastructure e.g. netting, scoreboards, playing surfaces, player amenities.
STATUTORY REQUIREMENTS The Local Government Act 1993 Section 77 outlines Council’s requirements in regard to grants and benefits; (1)
A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate. (1A) A benefit provided under subsection (1) may include –
(2)
(a)
in-kind assistance; and
(b)
fully or partially reduced fees, rates or charges; and
(c)
remission of rates or charges under Part 9.
The details of any grant made or benefit provided are to be included in the annual report of the council.
The details of each grant will be reported in the 2014-15 Annual Report.
DISCUSSION Sporting Small Grants applications opened on 27 June 2014 and closed on 29 August 2014. Eight applications were received as follows.
ITEM 4.5
PAGE 197 Report to Community Services Committee meeting on 13 October 2014
Organisation
Project Title
Summary
Cradle Coast Aquatic Club
Equipment Storage Trolley
Supply of a portable equipment storage bin for storage of training aids used in coaching and training of swimmers. Will enable easy and safe movement around the wet areas of the Devonport Aquatic Centre. Includes a whiteboard for communicating training programs to swimmers.
2,268
1,134
Cradle Coast Triathlon & Multisport Inc
Replacement of Stolen Equipment
Replacement of stolen equipment used to host events safely.
8,987
3,000
Devonport Bowls & Croquet Club Inc
Indoor Bowls and Croquet Equipment
2,454
1,227
Devonport Judo Club
Crash Mat Project
Purchase of coloured indoor bowls to assist visually impaired bowlers. The red and black bowls currently used make it difficult for these bowlers. Purchase crash mats to decrease the risk of injury and make it safer for participants.
1,000
500
Devonport Little Athletics Centre (DLAC)
PA System
5,000
2,500
Devonport Tennis Club
Replacement of Umpire Chairs and Court Seating
Purchase of a new weatherproof PA system under the new grandstand roof at Girdlestone Park to allow the Centre to operate on a compliant width. The PA system is an integral part of running Little Athletics meets for disseminating information, organising age groups and calling for urgent assistance when required. Replacement and repairs to tennis court seating and umpire chairs to enhance tournaments and conditions for members and the general public.
3,000
1,500
East Devonport Football Club Inc
Project Defib
Purchase of a defibrillator to reduce fatalities resulting from sudden cardiac arrest.
2,000
1,000
East Devonport Tennis Club Inc
Window Frames Painting
Repair window frame over kitchen sink. Paint the timber frame windows inside and out.
1,440
720
26,149
11,581
Totals
Total Project Cost ($)
Funds Requested ($)
Applications Assessment The Working Group of Aldermen appointed by Council to assess the applications recommends seven Sporting Small Grants applications receive funding.
ITEM 4.5
PAGE 198 Report to Community Services Committee meeting on 13 October 2014
Planning Permit Waiver Glee Club Services Incorporated wrote to Council 23 September 2014 requesting a reduction in planning permit fees of $700 for a proposed extension at their premises at 62 Tarleton Street, East Devonport, for a personal care room, added space and storage. The Committee recommends to Council that the request for a reduction in planning permit fees be declined.
COMMUNITY ENGAGEMENT The Financial Assistance Scheme provides an avenue for a range of organisations to increase community involvement in activities and events.
FINANCIAL IMPLICATIONS Recommended applications total $9,861 which is within the $10,000 budget allocation for sporting small grants.
RISK IMPLICATIONS x
Communication/Reputation There is a risk that organisations which have applied and been unsuccessful may be critical of Council’s decision in relation to the allocation of grants.
CONCLUSION The total value of Sporting Small Grants applications was $11,581. The Financial Assistance to Community Organisations Working Group recommends seven applicants receive funding totalling $9,861.
ATTACHMENTS 1.
Unconfirmed Minutes of the Financial Assistance Working Group - 29 September 2014
RECOMMENDATION That it be recommended to Council that the report of the Sustainable Communities Manager be received and noted and that Council: 1.
receive the unconfirmed minutes of the Financial Assistance to Community Organisations Working Group held 29 September 2014; and
2.
in line with the recommendations of the Financial Assistance to Community Organisations Working Group approve the following Sporting Small Grants as listed: Organisation
Project Title
Amount Requested ($)
Fund Amount ($)
Cradle Coast Aquatic Club
Equipment Storage Trolley
1,134
1,134
Cradle Coast Triathlon and Multisport
Replacement of Stolen Equipment
3,000
2,000
Devonport Bowls & Croquet Club Inc
Indoor Bowls and Croquet Equipment
1,227
1,227
Devonport Judo Club
Crash Mat Project
500
500
ITEM 4.5
PAGE 199 Report to Community Services Committee meeting on 13 October 2014
Devonport Little Athletics Centre
PA System
2,500
2,500
Devonport Tennis Club
Replacement of Umpire Chairs and Court Seating
1,500
1,500
East Devonport Football Club Inc
Project Defib
1,000
1,000
East Devonport Tennis Club Inc
Window Frames Painting
720
0
11,581
9,861
Total
3.
in line with the recommendations of the Financial Assistance to Community Organisations Working Group decline the request from GC Services Inc to waive permit fees for a proposed extension at their premises at 62 Tarleton Street, East Devonport.
Author: Position:
Carol Bryant Sustainable Communities Manager
Endorsed By: Position: Services
ITEM 4.5
Evonne Ewins Executive Manager
Community
PAGE 200 Unconfirmed Minutes of the Financial Assistance Working Group - 29 September 2014
ATTACHMENT [1]
MINUTES OF THE FINANCIAL ASSISTANCE WORKING GROUP HELD IN THE ALDERMEN’S ROOM ON MONDAY, 29 SEPTEMBER 2014 COMMENCING AT 3.30PM PRESENT Mayor Steve Martin Ald Graham Kent Ald Justine Keay Ald Grant Goodwin Council Officers Carol Bryant Sarah Masters 1.0
Sustainable Communities Manager Community Services Administration Officer
CONFIRMATION OF MINUTES The Working Group recommends to Council that the previous minutes of the meeting held 5 September 2014 be received and noted. Ald Goodwin/Ald Keay
2.0
CARRIED
DECLARATION OF CONFLICTS OF INTEREST Ald Goodwin is a member of the East Devonport Tennis Club.
3.0
GENERAL BUSINESS 3.1
Sporting Small Grant Applications Eight applications were received for Sporting Small Grants totaling $11,581. All applications were considered by the Working Group and the following initiatives highlighted are recommended to Council to receive support. Ald Keay/Ald Goodwin Organisation
CARRIED Project Title
Amount Requested ($) 1,134
Fund Amount ($)
Cradle Coast Aquatic Club
Equipment Storage Trolley
Cradle Coast Triathlon and Multisport
Replacement of Stolen Equipment
3,000
2,000
Devonport Bowls & Croquet Club Inc
Indoor Bowls and Croquet Equipment
1,227
1,227
Devonport Judo Club
Crash Mat Project
500
500
Devonport Little Athletics Centre
PA System
2,500
2,500
Devonport Tennis Club
Replacement of Umpire Chairs and Court Seating
1,500
1,500
East Devonport Football Club Inc
Project Defib
1,000
1,000
East Devonport Tennis Club Inc
Window Frames Painting
720
0
11,581
9,861
Total
ITEM 4.5
1,134
PAGE 201 Unconfirmed Minutes of the Financial Assistance Working Group - 29 September 2014
4.0
ATTACHMENT [1]
OTHER BUSINESS 4.1
Rate Remission A letter has been received from Family Based Care Association North West Inc requesting a rate exemption under s.87(1)(d) of the Local Government Act 1993 due to their status as a charitable organisation. A revised rates notice will be sent to the organisation.
4.2
Permit Fee Reduction Request GC Services Incorporated wrote to Council 23 September 2014 requesting a reduction in planning permit fees of $700 for a proposed extension at their premises at 62 Tarleton Street, East Devonport, for a personal care room, added space and storage. The matter was discussed. The Committee recommends that the request for a reduction in planning permit fees be declined. Ald Goodwin/Ald Keay
5.0
CARRIED
NEXT MEETING To be advised.
Meeting closed 4.30pm
ITEM 4.5
PAGE 202 2 mmunity Servic ces Committee e meeting on 1 13 October 2014 Report to Com
4.6
BASS HIGHWAY SIIGNAGE File: 18913 D343113 3
RELEVANCE TO COUNCIIL’S PLANS & POLICIES Council’s Strategic Plan P 2009-2 2030: Strattegy 3.2.1
Support tourism thrrough the provision p of o infrastruc cture and facilities f
SUMMARY To seek Council’s endorsem ment to u update the e design of the Ba ass Highw way touristt informatio on bay sign nage locatted in a hig gh profile position p at the entran nce of the City.
BACKGROUUND The tourist information signag ge at the entry poin nt of Devo onport wass erected in Augustt 2003. TThe curre ent sign provides informatio on on De evonport and neighbouring g municipalities, attrac ctions, eve ents, a map p of the arrea and ge eneral poin nts of intere est. pictured below, is req quired to b be replace ed due to the followin ng reasonss; The sign, p x
inforrmation on n the sign iss incorrect and/or ou ut of date;
x
imag ges portray yed on the e sign are o out of date e;
x
inforrmation dissplayed on n the sign c cannot be e read from m passing vvehicles and there iss not a high take e up of veh hicles stop ping;
x
The destination n logo use ed in the si gn is out-d dated, and d not Coun ncil’s curre ent tourism m bran nding.
Council a adopted a signage strategy 2 2012, which h outlines a decision n-making framework f k and supp porting dessign princip ples to enh hance sign nage across the Devvonport mu unicipality.. Signage rrequirements are prioritised o over a five e year pe eriod to 20017-18. Thiis strategy y ITEM 4.6
PAGE 203 3 mmunity Servic ces Committee e meeting on 1 13 October 2014 Report to Com
applies to o signage e developed for Co ouncil owned, man naged or supported d facilities,, amenitiess, and serviices, as we ell as comp plimentary hardcopy y and e-ba sed maps..
STATUTORY REQUIREMEENTS There are no statuto ory requirem ments asso ociated witth the updating or re emoval of this t sign.
DISCUSSION N The curren nt tourism information sign on tthe Bass Highway has out-date ed information which h e new sign includess is unable to be rea ad by passsing traffic c. The pro oposed lay yout for the images an nd attractiions that can c be eassily seen by y passing vehicles v an nd will also o include a call to action to the e Devonport tourism w website. age data was collected 30 J une to 4 August on n a daily basis resulting in 39 9 Road usa vehicles sstopping per p day in the bay. 33% were e heavy ve ehicles. O Observation ns suggestt many ligh ht vehicless are using g the info ormation bay b as a rest r stop o or meeting g point ass opposed to seeking g informatio on. e existing in nfrastructurre is in plac ce the opportunity to promote e the City to t passers-Given the by with hiigh resoluttion graphiic images and a we elcoming message m (iin line with h Councils’ tourism brranding) is deemed an a opportu unity to pro omote Dev vonport an nd its attrac ctions. A conceptual design of the e new sig gn is below. The design d sho owcases Devonport D t attraction ns, encoura aging the visitor v to exxplore attra actions based in Devvonport.
Council m may consid der not up pdating the e exsisting informatio on and de eterminie to t remove e the sign. This will incur a costt to remov ve and ma ay result in a lost opp portunity to o promote e the City.
COMMUNITTY ENGAGEM MENT Feedbackk on the de esign has been b positiive with the following g stakehold ders: x
Devo onport an nd surrounds Tourism m Association – add dressed Co ouncil rec cently and d raise ed concerrns about the signa age not re eflecting Councils C c current branding orr attra actions;
x
Devo onport Visitor Inform mation Cen ntre – prom motional signage wh hich increa ases visitorr stayss are an ob bjective within the De evonport Tourism T Developmen nt Strategy;;
x
Devo onport and d Cradle Country C Ma arketing Group G – a need n for in ncreased destination d n signa age has be een identiffied.
FINANCIAL IMPLICATIO ONS The projec cted cost to replace e the sign iis $12,000. The mate erial used iss of a high h standard d and apprropriate for weather conditionss. A delay y in design n sign off h has occurre ed, hence e the delay y in presenting to Council. C TThe curren nt signage e includes operating g costs forr lighting.
ITEM 4.6
PAGE 204 Report to Community Services Committee meeting on 13 October 2014
RISK IMPLICATIONS x
Communication/Reputation The highway sign is in a prominent location, not ensuring the sign remains updated and relevant presents a risk of Council being viewed as not providing updated information. There is also a risk that Council may be viewed as not effectively marketing or promoting the City. Removal of the signage may be perceived as a reputational risk to Council, as it may be perceived that existing infrastructure has not been efficiently upgraded.
CONCLUSION The existing tourism signage located on the Bass Highway, at the entrance of the City is out-dated and does not reflect Councils adopted Tourism branding. Data collected demonstrates the signage is not highly used for information purposes. Input and feedback from stakeholders and industry support the proposed design and urge Council to update the signage.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council in relation to the outdated Bass Highway tourism signage that Council: Option A endorse the proposed design and proceed with installation. Option B do not replace the existing content of the signage, and remove the sign at its earliest convenience.
Author: Position:
Stuart Jones Marketing, Tourism and Recreation Manager
Endorsed By: Position:
ITEM 4.6
Evonne Ewins Executive Manager
PAGE 205 Report to Community Services Committee meeting on 13 October 2014
4.7
DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D343295
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of August and September 2014.
BACKGROUND This report is provided to the bi-monthly Community Services Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are: x x x x x
Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.
STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the: x x x x x x x
Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000
DISCUSSION 1.
Application for dispensation and planning permit at 23-61 Tarleton Street, East Devonport Council resolved at its meeting on 25 August 2014 to exhibit all of the documents associated with these applications for a period of three weeks in accordance with the requirements of section 30U of the Land Use Planning and Approvals Act 1993 (LUPAA). At the close of the three week exhibition period Council had received ten written representations. In its role as a planning authority Council is required to provide a report to the Tasmanian Planning Commission (TPC) about the merits of each of those representations by 24 October 2014. A full report will be provided to the Ordinary Council meeting on 20 October 2014.
ITEM 4.7
PAGE 206 6 mmunity Servic ces Committee e meeting on 1 13 October 2014 Report to Com
2.
Reso ource Man nagement and Plan nning Tribu unals Appe eal – 3 Lo ot Subdivission 52-54 4 Wrig ght Street, East E Devon nport. The Planning Authority Committe e at its meeting m on n 25 Augu ust 2014 re esolved to o approve this application with apprropriate co onditions. On 1 15 September 2014 Council C wa as notified of o an appe eal againstt that deciision. At a directionss hearing on 29 Sep ptember 20 014 the ap ppellants w were direc cted to file e ame ended grounds of ap ppeal in a accordanc ce with the e Tribunal’ss Practice Directionss by 6 October 2014. 2 d to respo ond to an ny amende ed ground ds of appeal by 13 3 Council will be required Octo ober 2014.
3.
Hearrings to de etermine re epresentatiions made about the e Interim Pla anning Sch heme. Council has be een advise ed that the e Tasmanian Plannin ng Commi ssion will convene c a direc ctions hearing at the e Cradle C Coast Auth hority in Oc ctober 201 4 to deterrmine how w hearrings abou ut the rep presentatio ons received about the 9 Crradle Coa ast Interim m Planning Schemes will be e managed d. ate has yett been adv vised to Co ouncil but it is anticip pated thatt once the e No sspecific da dete ermination is made th he Commisssion will lik kely schedule hearing gs for Nove ember.
4.
State e Governm ment Discusssion Pape er on the Re eform of the Tasmaniian Plannin ng System. At itss meeting on 22 Sep ptember 20 014 Counc cil received d a summa ary report about the e direc ctions prop posed for planning p re eform by th he Tasmanian Goverrnment. Council Office ers subsequ uently conttributed to o a discussion at an LLGAT forum m where a conssolidated local government ressponse wa as determin ned. It is u understood d that afte er conside ering the re esponses to the Disc cussion Pap per by the e vario ous stakeholders the governme ent will tab ble a draft Amendme ent Bill for debate in n the c current sesssion of parliament.
5.
Statisstical Repo ort for August and Se eptember 2014. 2
PLANNING A APPLICATION NS
ITEM 4.7
PAGE 207 7 mmunity Servic ces Committee e meeting on 1 13 October 2014 Report to Com
80 70 Sinngle Dwelling 60 Units 50
Commercial
40
Inddustrial
30
Rural
20
Subbdivision
10
Othher
0 Aug 14
Seep 14
2013/114
2014/15
ENVIRONMENTA AL HEALTH FOOD Inspections July Aug Sept Oct Nov Dec Jan Feb Mar April May June
13/14 1 24 29 21 24 25 20 24 15 21 19 14 1
14/15 5 3 23 7
Improvem ment Notice es 13/14 14/15 1 1 0 0 3 0 4 1 3 0 3 3 0 2 1
w Premises New Permit 13/1 14 14/15 0 2 2 5 3 4 3 2 1 5 1 0 1 3 3
ITEM 4.7
Temporary Premises Perm mit 13/14 14 4/15 5 6 8 4 8 6 13 12 20 14 11 21 9 9 6
plaints Comp Rece eived 13/14 14/15 5 11 2 3 0 5 3 0 0 0 3 1 1 0 3
nfringements In Issued 1 13/14 14/15 0 0 21 0 1 11 0 0 0 0 0 0 0 0 0
PAGE 208 8 mmunity Servic ces Committee e meeting on 1 13 October 2014 Report to Com
The differenc ce in the immu unisation figures for August and Septemb ber 2013/14 ass against 20144/15 is due to the fact thatt Council is ad dministering fe ewer vacciness this year and d also because the numbe er and timing of school clin nics has been n altered.
COMPLAINTS July Aug Sept Oct Nov Dec Jan Feb Mar April May June
Noise 113/14 14/155 0 5 2 4 1 4 2 0 3 1 5 3 3 6 2
Litterr 13/14 14/15 2 1 1 2 0 0 0 0 1 1 0 1 2 2 1
Envvironmental 13//14 14/15 3 8 7 1 4 11 0 4 7 5 1 2 2 5 5
Water 13/14 144/15 0 3 0 0 0 1 0 0 0 0 1 0 2 1 0
Fire Hazard 13/14 14/15 0 0 0 0 10 0 67 82 143 72 2 1 0 0 0
Other 13/14 14/155 4 6 1 6 4 9 1 2 0 0 5 1 10 4 9
ANIMAL CONTR ROL: Cu urrent Dog Reggistrations
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
13/14 37 776 43 321
14/15 3168 3591 3676
Animal Complaints
13/14
22 25 23 26
14/15 5 71 86 6
Complaintts Closed
13/14 20 23 22 26
Complaints Outstanding
14 4/15 71 76 N N/A
13/14
1 1 2 1 0
ITEM 4.7
14/15 0 10 N/A
Co omplaint Re esponse ( (Days) 13/1 14
1 1 1 1
14/15 1 0 N/A
Infringement Notices Issued N
Prosecutions Commenced / referred to MPES
13/14 1 6 7 4 6 2
13/14 14/15 5 0 0 0
14/15 0 2 1
1 0 0 0
PAGE 209 9 mmunity Servic ces Committee e meeting on 1 13 October 2014 Report to Com
COMMUNITTY ENGAGEM MENT This reportt does not require co ommunity c consultatio on or engagement.
FINANCIAL IMPLICATIO ONS There are no financiial implicattions as a rresult of thiis report.
ITEM 4.7
PAGE 210 Report to Community Services Committee meeting on 13 October 2014
RISK IMPLICATIONS There are no risk implications attached to this report.
CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services department in August and September 2014.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the Development and Health Services Manager be received and Council note the activities of the Development and Health Services Department during August and September 2014.
Author: Position:
Brian May Development Manager
and
Health
Services
Endorsed By: Position:
ITEM 4.7
Matthew Atkins Deputy General Manager
PAGE 211 Report to Community Services Committee meeting on 13 October 2014
4.8
COMMUNITY SERVICES REPORT - OCTOBER 2014 File: 29530 D338488
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 August 2014 to 30 September 2014.
BACKGROUND This report is provided to the Community Services Committee bi-monthly and aims to update the Aldermen and community on matters of interest. Community Development – means that a community itself engages in a process aimed at improving the social, economic and environmental situation of the community. The community is both the means and the end of community development. The community itself takes action and participates together. It is through this action that the community becomes more vital, not just economically but as a strong functioning community in itself. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include: x x x x x x x
Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Economic Development Environmental sustainability Tourism, Marketing and Promotion Emergency Management
DISCUSSION 1.
COMMUNITY DEVELOPMENT
1.1
Community Engagement Council undertakes a spectrum of community engagement activities (inform, consult, involve and collaborate – each level requires a greater level of participation by stakeholders). The following table includes the level of engagement and technique used; the issue it targeted and the number of participants. Outcomes of community engagement inform Council initiatives, strategies, policies etc. Technique e.g. public comment, survey, focus group, listening post etc
No. of Participants
Issue
ITEM 4.8
PAGE 212 Report to Community Services Committee meeting on 13 October 2014
July 2014 Survey
Community Safety – closed
73
Focus groups
Community Safety
84
Workshop
Food Security Actions
33
Survey online
Devonport Jazz-Host Community
26
Online Forum
LIVING CITY Master Plan
46
Survey
Community Safety – closed
80
Focus group
Community Safety – 4 groups
74
August 2014
A targeted consultation continued to inform a review of the Devonport Community Safety Strategy 2012-2014. A high level of face to face consultation was conducted including workshops to assist in developing priorities for the Devonport Community Safety Strategy and Devonport Food Connection project plan. The LIVING CITY Master Plan engagement outcomes were reported to Council at the September Council meeting. Council resolved to adopt the LIVING CITY Master Plan in response to Community engagement outcomes. Online engagement included seeking feedback on Council’s signature event Jazz, Community Safety and LIVING CITY. Council developed an independent website to provide information about LIVING CITY which has had a high visitation rate. Council continues to utilise social media platforms to inform the public about issues of importance, services, facilities, programs and activities. August 2014 SOCIAL MEDIA Council
New Facebook Likes
Web Hits
Speak Up Dev – Engaged **
TOTAL Likes
35
37210
2504
Dev Events
12
289
1068
DFWF
15
1464
1517
778
14
1912
532
1466
5
2669
461
512
10
2065
273
DRG/ DROOGS Jazz Julie Burgess/ BSMC VIC
11955
Facebook Reach
46
8254
•
“Likes” are the number of people/organisations who like our various pages. “Reach” is the number of people who have seen our posts. A post counts as reaching someone when it is shown in their newsfeed. The “Reach” figure is the total monthly reach of all posts made in the reported month, per page.
•
Facebook pages such as the Council page, Gallery, Events and BSMC regularly increase their number of likes, as these pages are frequently updated with current and timely information. ITEM 4.8
PAGE 213 Report to Community Services Committee meeting on 13 October 2014
1.2
•
Pages such as DFWF and Jazz are seasonal and therefore the number of new likers for those pages tend to be sporadic.
•
Over the period of 12 months to date, all Council’s social media pages have experienced significant increases in the number of likers.
•
Web hits refer to the number of people who have visited our sites over a monthly period.
Participation Across Facilities/Council Run Events and Activities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction.
Facilities Participation Rates 2014/2015
15531
Jul 14 Aug 14
22709
Customers Through the Door 2014/2015 5000 Gallery 4000
EDRC
3000
DRC
2000
JB Passengers BSMC
1000
Events
0
VIC Jul 14
Aug 14
x
The dramatic decrease from July to August for East Devonport Recreation Centre was due to Brixhibition held in July.
x
Increase to the Devonport Recreation Centre as a result of Council securing the Under 12 State Basketball Championships held over 3 days.
x
The Julie Burgess sailing schedule has been impacted upon by inclement weather.
x
September should see an increase in participation at the Bass Strait Maritime Centre owing to a number of programs and activities being delivered.
ITEM 4.8
PAGE 214 Report to Community Services Committee meeting on 13 October 2014
1.3
1.4
Splash Aquatic Centre Participation Rates (*these figures are provided by Belgravia Leisure) Total Centre Attendance
Month
Total
Splash
July
19,980
August
14,774
Programs and Activities Council delivers a range of programs and activities which offer residents opportunities to be involved in community life. Many programs target specific groups or an area of interest. Broad benefits are an outcome of programs delivered including social inclusion, health and wellbeing, arts and cultural development, creating linkages between young and old, sharing of knowledge and skills, increasing awareness on matters of interest and concern. The following table shows the activities delivered across Council facilities over the past month. August 2014
Patrons to Facility
Devonport Regional Gallery
1974 *Patrons were participants of public programs - 264
East Devonport Recreation Centre
2360 *Patrons were participants of events/activities - 1664
Devonport Recreation Centre
7949 *Patrons were participants of events/activities - 3754
Events
No events run
Visitor Information Centre
2608
Bass Strait Maritime Centre
615
Julie Burgess: (Note: toured vessel)
25
TOTAL
12923
1.5
Senior’s Week Program A committee of organisations have developed a calendar of over 30 activities for this year’s Senior’s Week 13-19 October. This year’s theme is activities that connect generations. Council delivered events include an old time dance, a dinner at the Bass Straight Maritime Centre for older residents to reminisce, an intergenerational tour of the Gallery, and a historic walk along Victoria parade. Promotion of the event is via social and print media and radio.
1.6
Financial Assistance Council at their September meeting endorsed funding under the Financial Assistance Scheme. Nine organisations received a total of $13,235 to deliver projects under the Community Small Grants program, five organisations received $26,000 to deliver events under Council’s Economic Development and Events Sponsorship program, and nine organisations received remissions of their general rate totalling $30,729. All successful and unsuccessful organisations have been advised.
1.7
Food Security Project The Devonport Food Connection project plan has been approved and funding released to implement the project. Approved activities to be delivered by project ITEM 4.8
PAGE 215 Report to Community Services Committee meeting on 13 October 2014
partners: Devonport Community House (DCH), Eastern Shore Community House (ESCH), Gateway Community Care – Heaven’s Kitchen (HK), and Council (DCC) are as follows. Objective (1) Healthy food choices are made easily by improving the skills amongst community members to access and use nutritious affordable food Strategy 1.1: Establish mobile food co-op to overcome transport barriers and engage vulnerable individuals (includes food storage, information and kitchen for learning demonstrations) Activities
Organisation
1.1(a): Employ project officer
ESCH
1.1(b): Establish small working group to design mobile unit, and establish operational model
ESCH
1.1(c): Seek sponsorship, alternative resources to fund purchase / loan of unit
ESCH
1.1(d): Secure and fit-out mobile unit
ESCH
1.1(e): Recruit and train volunteers (food safety etc.)
ESCH
1.1(f): Design, schedule and deliver series of learning / training programs
ESCH
1.1(g) Seek donated food produce and redistribute through mobile unit
ESCH
Strategy 1.2: Provide low cost meals in community setting (Heaven’s Kitchen) for vulnerable individuals and families Activities
Organisation
1.2(a): Coordinate and support volunteers to prepare meals and assist with the weekly community meal
HK
1.2(b): Seek donated food produce and redistribute
HK
1.2(c): Healthy low cost meals provided to vulnerable individuals
HK
Strategy 1.3: Deliver healthy eating and education program for children at Heaven’s Kitchen meal nights Activities
Organisation
1.3(a): Design and plan weekly program
HK
1.3(b): Deliver program with assistance from volunteers
HK
Strategy 1.4: Provide training opportunities (some accredited) in food preparation and hospitality to unemployed participants / volunteers at HK, DCH and ESCH Activities
Organisation
1.4(a): Liaise with training provider to secure training schedule
HK, DCH, ESCH
1.4(b): Deliver training
Training provider
1.4(c): Recognise achievement and present certificates
HK, DCH, ESCH
Strategy 1.5: Establish an impact investment business utilising increase in skill base of unemployed vulnerable individuals accessing Devonport Community House food programs Activities
Organisation
1.5(a): Employ project facilitator
DCH
1.5(b): Develop business plan including operating model for venture
DCH
ITEM 4.8
PAGE 216 Report to Community Services Committee meeting on 13 October 2014
1.5(c): Establish business including employment of unemployed individuals
DCH
Strategy 1.6: Deliver local community events and learning programs promoting social inclusion incorporating skill development in nutrition and food preparation Activities
Organisation
1.6(a): Develop schedule of activities and events e.g. Living Lightly expo, food and wine festival
DCH, ESCH
1.6(b): Deliver activities and events
DCH, ESCH
Strategy 1.7: Increase access to affordable produce through the Devonport Food Shed Activities
Organisation
1.7(a): Receive and redistribute donated fresh produce
DCH
1.7(b): Trial fresh produce ‘drop off’ boxes to overcome transport barriers, review and modify program as necessary
DCH
Objective (2) Maximise the supply and distribution of affordable local produce through improved connections with local growers / suppliers, business and consumers Strategy 2.1: Establish an efficient storage and distribution system Activities
Organisation
2.1(a): Prepare a funding application to the Heart Foundation to develop a business case for a centralised storage and distribution food hub integrating local distribution points. Include options for utilising farmbased fresh food waste that cannot be commercially sold – “nature standard” produce
DCC
2.1(b): Investigate alternative suppliers of surplus / donated produce (farmers, retailers etc), including methods for transporting / distributing
DCC
2.1(c): Employ social media, including applications to increase access to donated produce (e.g. through food directory) and provide meaningful nutritional information and promote community food activities
DCC
Central Coast Council
Heart Foundation
Objective (3) Strengthen institutional and network capacity to support a culture of healthy eating Strategy 3.1: Undertake environmental scan to identify the key drivers and indicators of local food security Activities
Organisation
3.1(a): Establish a working group to review models for environmental scanning and mapping
DCC
3.1(b): Determine the research scope, methodology and schedule and select the process. Research should include surveying of vulnerable communities
DCC, Heart Foundation, DHHS
3.1(c): Collate existing food security data relative to the social determinants of health impacting Devonport residents
DCC, Heart Foundation, DHHS
3.1(d): Conduct innovative community consultation with target audiences, where there are gaps in data
DCC, ESCH, DCH
3.1(e): Finalise report, integrate findings into project activities, and share
DCC
ITEM 4.8
PAGE 217 Report to Community Services Committee meeting on 13 October 2014
results with the whole system, including policy makers Strategy 3.2: Establish collaborative relationships and opportunities for knowledge exchange & learning Activities
Organisation
3.2(a): Establish food security network representing the whole system
DCC
3.2(b): Organise and deliver food forum, festival and/ or conference / events to stimulate learning and knowledge exchange
Food network
3.2(c): Undertake promotional activities to build a narrative around healthy eating
All partners
Strategy 3.3: Embed food related opportunities into Devonport City Council strategic planning, policy and practice Activities
Organisation
3.3(1): Develop policy on food security / health and wellbeing to guide Council’s role
DCC
3.3(b): Include food security initiatives as a criteria for project submissions in the annual council community grants program
DCC
3.3(c): Incorporate health and wellbeing information including healthy food choices into promotional materials and user manuals
DCC
3.3(d): Develop a food procurement policy for Council events and meetings that maximises the supply and consumption of healthy locally produce food
DCC
1.8
Youth School Holiday programs Over nine activities are on offer in the school holiday calendar coordinated by Council. Council delivered events include a workshop at the Gallery for young people to create surreal self-portraits through photography, drawing and collage; discounted entry to the Bass Straight Maritime Centre; and sailings of the Julie Burgess especially for young people.
1.9
Council and Community Partnerships Central North Wildlife Care and Rescue have voluntarily terminated the partnership agreement with Council to rescue and relocate native animals from Council properties due to service reduction as a result of ill-health of staff. Central North Wildlife Care and Rescue have acquitted the first year of the three year agreement with $5,000. No funds are outstanding.
1.10
Volunteers Council adopted a Volunteer Strategy in 2013; the strategy provides a framework for the attraction, retention, recognition and reward of Council volunteers. The table below identifies the number of active, non-active, number of inductions and resignations of volunteers over the past month.
Facility
Active
Non-Active
Number of Inductions
Total Hours
Number of Resignations
Devonport Regional Gallery
32
0
90.5
1
0
East Devonport Recreation Centre
0
0
0
0
0
ITEM 4.8
PAGE 218 Report to Community Services Committee meeting on 13 October 2014
Devonport Recreation Centre
0
0
0
0
0
Bass Strait Maritime Centre
22
4
291
4
0
The Julie Burgess Project
10
30
28
0
0
Events
12
5
26
0
0
Visitor Information Centre
20
4
147.5
0
0
6
1
40
0
0
102
44
623
5
0
Friends of Don Reserve TOTAL
TOTAL VOLUNTEER HOURS PERCENTAGE AUGUST Environment
6% VIC 18%
Gallery 5%
BSMC 28%
Events 32% Julie Burgess 13%
2.
ARTS AND CUTURAL DEVELOPMENT
2.1
Devonport Regional Gallery 2.1.1 Tidal Art Award A total of 257 entries were received for Tidal, 97 more than in 2012. Judges Erica Green, Director, Anne & Gordon Samstag Museum of Art, University of South Australia, and Sean Kelly, Arts Officer of the Moonah Arts Centre, Hobart, recently selected 27 finalists. Preliminary planning is underway for the Tidal Festival which will take place in the second half of January 2015. 2.1.2 Exhibition Program Fashion Fancies: Textiles from the Moon Collection, DCC Permanent Collection, curated by Dunja Rmandic, 28 June–10 August 2014, attracted 2,455 visitors. Colin Langridge 2014 Solo Commission, Curated by Ellie Ray, closed 28 September attracted 2,142 visitors. Pat Brassington: A Rebours, opens Friday 3 October until 2 November 2014. A Rebours is the first extensive exhibition of Brassington’s 30 years of practice and explores her ongoing aesthetic language derived from surrealism and cinema reinterpreted through photography. The exhibition has been assisted by the Australian Government through the Australia Council for the Arts, its arts funding and advisory body. 2.1.3 Education and Public Programs The Gallery presented the Little Aesthetics program at the recent Early Years In The Frame – Creativity And The Developing Brain professional development ITEM 4.8
PAGE 219 9 mmunity Servic ces Committee e meeting on 1 13 October 2014 Report to Com
day for arts and health prac ctitioners in n Launcesto on. As a re esult, the Gallery G hass been approache ed by TasTTafe to de emonstrate e the key compone ents of the e program m to 35 Ea arly Educa tion and Care C stude ents. A ch hildcare centre and d primary school have also bo ooked into Little Aesth hetics since e the prese entation. The Collin Langridge 2014 S olo Comm mission exh hibition hass been po opular with h primary schools. The Galle ery has pre esented floor talks a and worksshops thatt focus on o the way a 2D de esign or object o is trransformed d into a 3D 3 object.. Students were ab ble to deco orate and construct a paper sculpture from a 2D D design. During the t reporting period d 19 educ cation and public prrograms have been n delivere ed with a to otal of 382 participan nts. 2.1.4 4 Touring Exhibitionss The Gallery Director was inv vited to open the Gallery’s G to ouring exhibition Feltt Presenc ce at the Lake Macq quarie Art Gallery. G Th he opening g was well attended d and fee edback was w very p positive. Felt Prese ence will c continue touring to o Wodong ga Regio onal Galle ery and Flinders University Gallery in 2015.. Attenda ance was possible p th hrough fund ding from a $3000 G Gordon Darrling Travell Scholarsship. The Gallery d doesn’t re eceive income from m touring exhibitionss rather in ndirect benefit via na ational rec cognition. Costs for travelling exhibitionss are fund ded throug gh externa l bodies.
2.2
Basss Strait Maritime Centtre An a application n was subm mitted to tthe Tourism m Council of o Tasman nia for accreditation.. The Bass Strait Maritime Centre we ere successful and are now an n accredite ed tourism m busin ness and can displa ay the “yyellow tick k” logo on n marketin ng and prromotionall mate erial includ ding the website, bro ochures, bu usiness carrds and in any advertising thatt may y be undertaken. Mariitime Talks continue to be a g great succ cess with good g numb bers attending. The e talk in May wa as linked with w the tem mporary exxhibition with w Jim Rou use giving one of hiss presentations “Sealers, “ Shipwrecks and Piracy in Bass Sttrait”. This was follow wed in July y with Shirley and a Dallass Baker frrom Friend ds of Dea al Island talking ab bout theirr expe erience ass caretake ers and no ow volunte eers with th he Kent G Group Muse eum. The e Bass Strait Mariitime Centtre is forgin g a good relationship with the Museum, both strive e only to collect and preserve p c ollection ittems relating to the m maritime heritage h off not o Bass Strait but also a to entthuse, inforrm and educate the wider com mmunity. e Centre hosted th he Cradle Coast Am adio Club b The Bass Straiit Maritime mateur Ra mem mbers on Internation nal Lightho ouse and Lightship L Weekend W ((ILLW) on 16 and 17 7 August. 74 am mateur stattions acrosss Australia a and New w Zealand were conttacted, 22 2 of th hose were other Ligh hthouse Sta ations, and d included d the Citad del Island Lighthouse L e operrating from m Point Alb bert Maritim me Museum in Victo oria. One o of the New w Zealand d Lightthouse Sta ations was also in De evonport (N NZ). An arrticle in The e Advocate and an n interrview on ABC Radio gave g the C Centre som me great exposure. ITEM 4.8
PAGE 220 Report to Community Services Committee meeting on 13 October 2014
New concrete paths have been completed recently on both sides of the Centre including a screen around garbage bins to hide them away from public view. Lockers and coat hooks have been provided for volunteers, a new map drawer has been installed with storage underneath. Painting of the Signal Station has also commenced. 2.2.1 Julie Burgess The Julie Burgess experienced quieter months in August/September due to inclement weather. Tours of the vessel are increasing and the roster continues for regular openings for inspection each Saturday by volunteers. A number of new crew members have also been inducted. 2.2.2 Home Hill Partnership Home Hill was closed in July/August for cleaning and conservation work. Reopening in September from 2.00pm Wednesday through Sunday. An increase of approximately 60% in visitation over last year has occurred with an increase in school groups, 160 people have visited Home Hill since reopening. A partnership with UTas has seen the development of lessons for schools and students, kits have been sent out to schools. A 10 minute introductory documentary has been completed, funded by the Australian Government. This is shown to visitors upon arrival at Home Hill; it has been very well received. 2.3
Tiagarra Council continues to support Six Rivers Aboriginal Corporation to reopen the facility. Several meetings of the Tiagarra Special Committee have been held and outcomes include draft Terms of Reference, Partnership Agreement and action planning. Attraction and recruitment of volunteers has commenced, a working bee held and meetings with the State Government have been actioned. A report will be prepared and considered by Council at the October Council meeting to revisit Councils’ ongoing commitment given the progress to date. The reopening of the facility has been delayed.
3.
SPORT AND RECREATION The Strategic Sport and Recreation Special Committee met 24 September. The Committee discussed a number of projects that may influence the future Recreation Strategic Plan for the City. The following proposals were discussed: x
Meercroft Park Development
x
Devonport Tennis Club Development
x
Gymnastics Facility
x
Devonport Rugby Club Upgrade to Facilities
x
Byard Park Development
x
Devonport City Soccer Club Development
Consultation has commenced with clubs and organisations to fully inform future requirements to inform the draft Recreation Strategic Plan. 3.1. Sports Marketing Program Council allocates funds to support the delivery of sporting events. Below is a table with the secured events for 2014/15. ITEM 4.8
PAGE 221 Report to Community Services Committee meeting on 13 October 2014
Basketball TAS Under 12 State Championships
30th-31st Sept
2014
Tasmanian Squash Open
23 - 26 October
2014
Australian Freestyle Motor Cross Championships and Bike Show
14 - 15 November
2014
PGA Tasmanian Senior Open
February
2015
Touch Tasmania State Cup
February
2015
Basketball TAS Pre Season Classic
March
2015
Basketball TAS June Long Weekend
7th-9th June
2015
3.2. Sports Bookings Applications for seasonal user groups are currently being received and assessed. Over the last month there have been 5 casual applications and 4 seasonal applications processed. 3.3. Sports Grounds The maintenance and regeneration of sports ground for the summer season has commenced. 3.4. Splash Aquatic Centre Proposed operational hours have been received from Belgravia (external contractor for the operations of the facility) and are set out below. Council workshopped the proposed hours to ensure any concerns as a result of early closing were addressed. Centre Hours
Indoor Pool Hours
Outdoor Pool Hours
Fitness Hours
NORMAL Mon - Thurs Friday Saturday Sunday
6am - 9pm 6am - 8pm 8am - 5pm 8am - 5pm
6am - 8.30pm 6am - 7.30pm 8am - 4.30pm 8am - 4.30pm
n/a n/a n/a n/a
6am - 9pm 6am - 8pm 8am - 5pm 8am - 5pm
NOV & MARCH Mon - Thurs Friday Saturday Sunday
6am - 9pm 6am - 8pm 9am - 6pm 10am - 6pm
6am - 8.30pm 6am - 7.30pm 9am - 5.30 pm 10am - 5.30pm
6am - 7pm 6am - 7pm 9am - 5.30pm 9am - 5.30pm
6am - 9pm 6am - 8pm 9am - 5pm 10am - 5pm
DEC - FEB Mon - Thurs 6am - 9pm 6am - 8.30pm 6am - 7.30pm 6am - 9pm Friday 6am - 8pm 6am - 7.30pm 6am – 7.30pm 6am - 8pm Saturday 9am - 7pm 9am - 6.30pm 9am - 6.30pm 9am - 5pm Sunday 10am - 6pm 10am - 5.30pm 10am - 5.30pm 10am - 5pm * Provisions to extend opening hours during Dec-Feb depending on the number of patrons in the Centre
ITEM 4.8
PAGE 222 Report to Community Services Committee meeting on 13 October 2014
4.
ECONOMIC DEVELOPMENT
4.1
Renew Devonport – provided by Renew Devonport Project Officer Meetings of the Renew Devonport working group continue to be held. Currently nine properties are being assessed for suitability of a proposed pop up shop. Promotional material is being developed including a website and brochure to assist with raising awareness and the provision of information. Several artists have submitted expression of interest to participate in the project. This continues to grow.
4.2
Grants Council continues to apply for grants and funding to deliver agreed objectives within its Annual Plan. Some grant programs are solely applied for by Council, others are in partnership with stakeholders. The following table relates to grants applied for, and the status of the grant/funding. Details
Status – all relevant
Comments (Include Acquittal Date)
LGEEP
6
Solar Hot Water
Coastal Program
5
To maintain urban waterway at Jiloa Way
CEEP
5
Milestone #3 projects underway
Social Determinants of Health - Tas Medical Local – Food Security
5
Phase 1 acquitted. Funds approved for phase 2 project implementation.
Green Army
5
Cradle Coast NRM
Status Legend 1 Applied for 4 Successful
Rehabilitation of Clayton Reserve – protection of Central North Burrowing Crayfish habitat
2 5
Waiting decision Received
3 6
In Budget
Amount $20,000
Y
$8,000
Y
$543,611
Y
Phase 1: $50,000
N
Phase 2: $300,000
$130,000 in value – team of participants and minor materials for six months
N
Unsuccessful Acquitted
5.
ENVIRONMENTAL SUSTAINABILITY
5.1
Community Energy Efficiency Project (CEEP) In August 2013 Council received $543,611 under the Australian Government’s Community Energy Efficiency Program to undertake upgrades to a number of Council and community facilities. Projects underway at present include upgrading of heating/cooling systems at the Devonport Community House and Eastern Shore Community House. Tenders have been recalled for the provision of upgraded air conditioning at the Devonport Entertainment and Convention Centre.
5.2
Green Army Project Council has been successful with a Green Army proposal to the Federal Government to rehabilitate the habitat of the endangered burrowing crayfish, Engaeus granulatus in Clayton Reserve. The project will include removal of weed species from the creek banks and heavily infested areas in the reserve; native tree planting along the creek where sites are available; invasive and native vegetation surveying/ monitoring; and community engagement. Council will receive a team of up to nine ITEM 4.8
PAGE 223 Report to Community Services Committee meeting on 13 October 2014
participants aged 17-24 years and a team supervisor, managed by Conservation Volunteers Australia. The project will commence first week of October for a six month period. 5.3
Jiloa Way Urban Creek enhancement project Council has received a $8,000 grant from Cradle Coast NRM to assist with the rehabilitation of the creek between Jiloa Way and Georgiana Street. Work has commenced by both the weed spraying contractor and Friends of Don Reserve to remove rubbish and weeds from the area. An education program will also be undertaken to inform neighbours of their responsibilities when living adjacent to a reserve.
6.
TOURISM, MARKETING AND PROMOTION
6.1. Devonport Visitor Information Centre At the meeting held 25 August 2014, it was resolved that Council change the operating hours at the Devonport Visitor Information Centre, being Monday to Friday 7.30am - 3.30pm, and Saturday and Sunday 7.30am – 11.30am. 6.2. Cradle Country Marketing Group Representatives from the Councils involved in the Cradle Country Marketing Group; Devonport, Latrobe, Kentish and Central Coast, met on 8 September. The purpose of the meeting was to: x
Evaluate the role of the Group, and reassess the Terms of Reference
•
Prepare a draft Partnership Agreement between each of the participating Council’s, including: ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾
Alignment of Strategic Priorities of partnering Councils Benefits Principles Obligations of the parties Statement of responsibilities Performance Indicators Key milestones Partnership agreement evaluation and review
x
Discuss marketing platforms and materials
x
Discuss and understand state and regional tourism organisations, and leverage the Group can obtain from these organisations relating to marketing and promotional platforms.
6.3. Cradle Coast Executive The Cradle Coast Tourism Executive held a meeting on 11 September relating to Tourism in regional and state, which included agenda items including: • • • •
Financial reports Marketing update and promotions Cradle to Coast tasting trail 2015 Regional Tourism Awards.
6.4. Retail Promotion The 2014 Awards for Excellence were launched at Council on 4 September. Council has requested a meeting with the Devonport Chamber of Commerce and Industry retail subcommittee, to discuss upcoming retail promotions. Agenda items will
ITEM 4.8
PAGE 224 Report to Community Services Committee meeting on 13 October 2014
include the Christmas parade, identified gaps in retail promotions, and future events for the City. 6.5. Events 6.5.1. Jazz 2014 A separate report is included in this agenda. 6.5.2. Devonport Food and Wine Festival (DFWF) The planning for the 2015 DFWF is underway, with the securing of an Ambassador for the event. The Ambassador will be disclosed via a media release in early October. Negotiations are currently underway with media organisations for the DFWF booklet. 6.5.3. Council supported events Council provide financial, in kind and advice based assistance to a number of organisations, clubs and businesses. Events
Jul
Aug
Sept
# of Council supported events conducted
41
1
3
# of permits and applications issued
18
18
19
A range of external event permits are processed on a monthly basis. Attached is a breakdown of the event applications and status. External Event/Activity July 2014 Brixibition Devonport Jazz Zonta Missing Person Day August 2014 Unions Tasmania Rally Salad Sofa Opening & Expo September 2014 Light the Night Centenary Celebration – Masonic Lodge Pregnancy Loss Australia Memorial Walk Tour of Tasmania Celebrate Spring at the Arboretum Dragons Abreast Pink Walk Moto Trials Scouts Car Boot Sale Remembrance Day Reece High School Charity Concert Schools Triathlon Challenge Christmas in the East Tasmanian Criterium Championship Carols by Candlelight Santa Run Breakfast in the Park
Event Date
Progress
DCC Support
13-Jul-14 11-Sep-14 09-Aug-14
Finalised Finalised Finalised
04-Sep-14 20-Sep-14
Finalised Finalised
19-Sep-14 23-Sep-14
Finalised Finalised
28-Sep-14
Finalised
05-Oct-14 05-Oct-14 12-Oct-14 19-Oct-14 25-Oct-14 11-Nov-14 22-Nov-14
Finalised Progressing Finalised Finalised Commenced Progressing Commenced
In-kind support In-kind support
26/27-Nov-14 6-Dec-14 13-Dec-14
Finalised Commenced Finalised
In-kind support In-kind support
14-Dec-14
Commenced
Heads of Agreement
14-Dec-14 24-Dec-14
Commenced Commenced
ITEM 4.8
DCC Event
In-kind support
In-kind support
In-kind support
PAGE 225 Report to Community Services Committee meeting on 13 October 2014
World Record – Convertibles Giant Slide Kyla’s Day Kite Festival Devonport Triathlon Hydrothon Taste the Harvest Spreyton Primary Apple Festival Austins Over Australia
7.
TBC Jan-15 17-Jan-15 1-Feb-15 15-Feb-15 21-Feb-15 22-Feb-15 08-Mar-15 Apr-15 3-6-Apr-15
Commenced Commenced Commenced Commenced Commenced Commenced Commenced Commenced Progressing
In-kind support In-kind support In-kind support In-kind support In-kind support
EMERGENCY MANAGEMENT In accordance with the Emergency Management Act Council is required to nominate officers to fill the positions of Emergency Management and Deputy Emergency Management Coordinator. A separate report is included in this agenda.
COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council’s operating budget as a result of this recommendation.
RISK IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council.
CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the Executive Manager Community Services be received and Council note the activities of the Community Services Department during August and September 2014.
Author: Position:
Evonne Ewins Executive Manager Services
Community
Endorsed By: Position:
ITEM 4.8
Evonne Ewins Executive Manager Services
Community
PAGE 226
5.0 CLOSURE There being no further business the Chairman declared the meeting closed at
ITEM 5.0
pm.