NOTICE OF MEETING Notice is hereby given that a Community Services Committee meeting of the Devonport City Council will be held in the Council Chambers, 44-48 Best Street, Devonport, on Monday 15 June 2015, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 10 June 2015
AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 15 JUNE 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
3.3
NOTICES OF MOTION Nil
4.0
COMMUNITY SERVICES REPORTS .................................................................. 4
4.1
Minutes of the Sport and Recreation Strategic Special Committee Meeting (D369718) .......................................................................................................................................... 4
4.2
Minutes of the Arts, Culture and Tourism Strategic Special Committee Meeting (D371011) ........................................................................................................................................ 13
4.3
Minutes of the Community Development Strategic Special Committee Meeting (D371255) ........................................................................................................................................ 21
4.4
Eastside Village Branding Proposal (D369887) ......................................................................... 31
4.5
Devonport Visitor Information Centre -Update Amended Operational Hours (D370016) ........................................................................................................................................ 33
4.6
Social Determinants of Health (Food Connection) Funding Update (D372635) ............... 36
4.7
Don Reserve Environmental Management Plan (D373332) .................................................. 38
4.8
Devonport Weed Strategy - Year Three Progress (D373342) ................................................. 83
4.9
Community Services Committee Report - June 2015 (D367754) .......................................... 93
5.0
CLOSURE .............................................................................................. 111
PAGE 1 Community Services Committee meeting Agenda 15 June 2015
Agenda of a meeting of the Devonport City Council‟s Community Services Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 15 June 2015 commencing at 6:00pm. PRESENT Present Chairman
Apology
Ald A L Rockliff Ald A J Jarman Ald J T Keay Ald L M Laycock Ald S L Martin
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council‟s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council‟s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Community Services Committee meeting Agenda 15 June 2015
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
PAGE 3 Community Services Committee meeting Agenda 15 June 2015
3.2
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
3.3
NOTICE OF MOTIONS At the time of compilation of the agenda no notices of motion were received.
PAGE 4 Report to Community Services Committee meeting on 15 June 2015
4.0
COMMUNITY SERVICES REPORTS
4.1
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING File: 30161 D369718
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council‟s
SUMMARY To present the minutes of the Sport and Recreation Strategic Special Committee. This Committee provides the conduit between a number of local sporting organisations and Council.
BACKGROUND Council has formed three Strategic Special Committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.
DISCUSSION The Sport and Recreation Strategic Special Committee recommends that Council consider: Sports Development Program Strategic Infrastructure Projects – in 2014-2015 Council received three applications for major projects, from the Devonport Tennis Club, Devonport Gymnastics Club and the Devonport Junior Soccer Association. Projects have been assessed by the Sport and Recreation Strategic Special Committee (SRSSC). The Sport and Recreation Strategic Special Committee recommends that Council consider:
“The Sport and Recreation Strategic Special Committee recommends that Council approve a $25K donation to Devonport Tennis Club for the purpose of providing lighting on courts 4,5,6 in the 2015/2016 Community Services Small Grants/Donations Budget.”
The Tennis Club lighting infrastructure was destroyed in a storm in 2014. replace the lighting on courts 4, 5 and 6 is approximately $50K - $60K. infrastructure is not a Council asset.
The cost to The lighting
Participation numbers are impacted without appropriate lighting and this limits the Club from generating income during the winter season. The winter income allows the Club to continue to upgrade facilities at the Tennis Centre.
“The SRSSC recommends that Council include the Infrastructure Project applications from Devonport Gymnastics Club and Devonport Junior Soccer Association in Council‟s long term asset and financial planning.” ITEM 4.1
PAGE 5 Report to Community Services Committee meeting on 15 June 2015
Both projects are reliant on external funding. By including the projects in the Council‟s long term asset and financial planning allows the SRSSC and Council Officers to continue monitoring the progress of the projects.
Devonport Gymnastics Club project – new building/clubhouse
Devonport Junior Soccer Association project – lighting at Meercroft
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS The 2015/2016 Community Services Small Grants/Donations Budget has not been endorsed or allocated at this time. The draft budget does not specifically provide funding for the requested amount however there is a contingency amount included of $24,000 that Council may determine to allocate partly or fully towards this project. Further discussion is required to determine Councils level of support for the Gymnastics Club project and the Devonport Junior Soccer Association project, and potential impact to Council‟s Long Term Financial Plan and Capital budgets.
RISK IMPLICATIONS Ensuring that the provision of funding to clubs and organisations is made on merit is important. Council may be criticised for either approving or refusing the requests that it receives for funding. Potentially providing funding to one sporting club may result in other clubs questioning why they have not been afforded the same opportunity.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council‟s consideration.
ATTACHMENTS 1.
Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee held 6 May 2015
2.
Unconfirmed Notes of the Sport and Recreation Strategic Special Committee Workshop held 3 June
ITEM 4.1
PAGE 6 Report to Community Services Committee meeting on 15 June 2015
RECOMMENDATION That it be recommended to Council the minutes of the Strategic Special Committees be received and noted and that Council: (a)
approve/refuse the request from the Devonport Tennis Club for funding towards lighting upgrade (if approved the amount is to be $__________).
(b)
seek a detailed Officer‟s report on the request from the Devonport Gymnastics Club relating to a new building/clubhouse for consideration and potential inclusion in Council‟s long term asset and financial plans; and
(c)
seek a detailed Officer‟s report regarding the request from the Devonport Junior Soccer Association for lighting at Meercroft Park for consideration and potential inclusion in Council‟s long term asset and financial plans.
Author: Position:
Danielle O‟Brien Community Services Administration Officer
Endorsed By: Position:
ITEM 4.1
Paul West General Manager
PAGE 7 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee held 6 May 2015
ITEM 4.1
ATTACHMENT [1]
PAGE 8 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee held 6 May 2015
ITEM 4.1
ATTACHMENT [1]
PAGE 9 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee held 6 May 2015
ITEM 4.1
ATTACHMENT [1]
PAGE 10 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee held 6 May 2015
ITEM 4.1
ATTACHMENT [1]
PAGE 11 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee held 6 May 2015
ITEM 4.1
ATTACHMENT [1]
PAGE 12 Unconfirmed Notes of the Sport and Recreation Strategic Special Committee Workshop held 3 June
ITEM 4.1
ATTACHMENT [2]
PAGE 13 Report to Community Services Committee meeting on 15 June 2015
4.2
MINUTES OF THE ARTS, CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE MEETING File: 30157 D371011
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council‟s
SUMMARY To present the minutes of the Arts, Culture and Tourism Strategic Special Committee. Special committees provide the conduit between a number of special interest groups and Council.
BACKGROUND Council has formed three Strategic Special Committees. These committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.
DISCUSSION The actions of the following Special Interest Groups were received and noted by the Arts, Culture and Tourism Strategic Special Committee:
Devonport Maritime and Heritage
Devonport Regional Gallery
Public Art
Tiagarra
The Arts, Culture and Tourism Strategic Special Committee recommends that Council consider:
“Seeking annual support funds from Government both State and Federal for ongoing maintenance of the Julie Burgess hull and masts.” The routine maintenance and scheduled replacement of assets is currently being funded from an annual allocation in Council‟s operations and capital budgets. Seeking funding where available will assist in the ongoing operation of the vessel and allow for capital improvements to occur.
“Seeking sponsorship to develop a marketing communication plan focused on heritage which may include a brochure, social media, promotion and storytelling”. Pursue funding and partnership opportunities for the development of the brochure.
“Devonport Maritime & Heritage Special interest Group to provide input into the review of the partnership between Council and National Trust and that Council consider allocating $30,000 towards Home Hill if the funding submission to Tourism Tasmania for the Interpretation of Home Hill is successful.” Note: a separate report on this current agenda. ITEM 4.2
PAGE 14 Report to Community Services Committee meeting on 15 June 2015
“Appointing another Alderman to the Devonport Maritime and Heritage Special Interest Group.” The Maritime and Heritage Special Interest Group currently only has one (1) Alderman (no proxy) representing Council on the Special Interest Group. Given the diversity of interest it is recommended another Alderman be appointed to the Maritime and Heritage Special Interest Group.
“Supporting a name change of „the Tidal: City of Devonport Art Award‟ to „Tidal: City of Devonport National Art Award‟” Devonport Regional Gallery currently hosts the biennial Tidal: City of Devonport Art Award, to better reflect that the acquisitive art award draws submissions from across Australia, and to increase participation and generate greater media interest, it is recommended that the name of the award be changed to Tidal: City of Devonport National Art Award.
“An allocation in the draft 15/16 budget to progress the implementation of the Signage Strategy.” The Signage Strategy has been developed to provide a planned and cohesive approach to destination signage. To enable the implementation of the signage strategy (namely the purchase of and installation of signage assets) a phased capital budget allocation is requested to be considered over the next five (5) years. An allocation of $25,000 has been included in the draft 2015/16 budget for this purpose.
“Reviewing all Terms of Reference and Guidelines to include a youth member for broader youth engagement across all committees.” The inclusion of a youth representative on Special Interest Groups and Strategic Special Committees will assist in gaining the views of youth when informing strategic policy and actions. It will also enable the relevant youth representative to develop skills in leadership, decision making and community engagement.
“An allocation in the draft 15/16 budget to undertake the Arts and Cultural Strategy” The development of an Arts and Cultural Strategy and Plan and subsequent actions will play a significant role in implementing the LIVING CITY Vision. An allocation has been included in the 2015/16 budget for progressing strategies related to the newly created strategic committees.
“An allocation in the draft 15/16 budget to promote local destination marketing.” An allocation of $15,000 has been included in the budget for city marketing. The “Story of Devonport” was written by CJ Binks to mark the occasion of the conferring of City status upon Devonport by HRH Prince Charles in 1981. Mr Binks has offered to assist this project but is not in a position to take the lead. If Council approves the recommendation, funds would need to be allocated for publishing.
“An allocation in the draft 15/16 budget to undertake the project and publish the updated book.”
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution. ITEM 4.2
PAGE 15 Report to Community Services Committee meeting on 15 June 2015
FINANCIAL IMPLICATIONS A number of the recommendations by the Arts, Culture and Tourism Strategic Special Committee would require funding to be allocated in the 2015/16 budget. As outlined in the discussion section of this report a number of the suggestions have been allowed for in the draft budget.
RISK IMPLICATIONS There are no identified risks associated with this report.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council‟s consideration.
ATTACHMENTS 1.
Arts Culture and Tourism Strategic Special Committee Minutes - 6 May15
RECOMMENDATION That it be recommended to Council that the minutes of the Arts, Culture and Tourism Strategic Special Committee be received and that Council: a)
when opportunities arise, seek grant funding for the ongoing maintenance of the Julie Burgess hull and masts.
b)
pursue sponsorship opportunities to assist Council in the development of a marketing communication plan focused on local heritage assets.
c)
agree to appoint an additional Alderman representative to the Devonport Maritime and Heritage Special Interest Group, that Alderman being Ald______________.
d)
support the renaming of „the Tidal: City of Devonport Art Award‟ to „Tidal: City of Devonport National Art Award‟
e)
support and encourage youth involvement across all of its strategic committees and special interest groups.
f)
seek further details on the proposal to publish an updated edition of the “Story of Devonport”.
Author: Position:
April Nelson Executive Assistant
Endorsed By: Position:
ITEM 4.2
Paul West General Manager
PAGE 16 Arts Culture and Tourism Strategic Special Committee Minutes - 6 May15
ATTACHMENT [1]
MINUTES OF THE ARTS, CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE HELD AT DEVONPORT CITY COUNCIL ON WEDNESDAY, 6 MAY 2015 COMMENCING AT 12NOON PRESENT Committee Members Ald Jarman Ald Laycock Mayor Martin Margaret Forster Debbie Grice Graham Jones Pat Kent Matthew Smithies
Chair Community / Devonport Rep Society Industry Representative Devonport Surrounds Tourism Association Community Member Home Hill – National Trust
Council Officers Brooke deJong Evonne Jones Stu Jones April Nelson
Community and Cultural Development Manager Executive Manager Community Services (EMCS) Marketing, Tourism and Recreation Manager Executive Assistant
APOLOGIES Sid Sidebottom Glen Stewart Ian Waller
Community Member Don River Railway Cradle Coast Authority
NOT PRESENT Ald Keay Vivienne Breheney Alister McCrae David Martin
Community Member Community Member Community Member
1.0
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to the Community Services Committee that the previous minutes of the meeting held 4 March 2015 be received and noted. Moved: M Forster / G. Jones
2.0
CARRIED
SPECIAL INTEREST GROUP REPORTING The following reports were received and noted by the Committee: 2.1
Devonport Maritime and Heritage This Committee endorses the recommendation of the Devonport Maritime and Heritage Special Interest Group and recommend to the Community Services Committee that: Council seek annual support funds from government both State and Federal for ongoing maintenance of the Julie Burgess hull and masts. Moved: M Forster / G. Jones
CARRIED
ITEM 4.2
PAGE 17 Arts Culture and Tourism Strategic Special Committee Minutes - 6 May15
ATTACHMENT [1]
Seek sponsorship to develop a marketing communication plan focused on heritage which may include a brochure, social media, promotion and storytelling. Moved: G. Jones / D. Grice
CARRIED
Devonport Maritime & Heritage Special interest Group to provide input into the review of the partnership between Council and National Trust and that Council consider allocating $30,000 towards Home Hill if the funding submission to Tourism Tasmania for the Interpretation of Home Hill is successful. Moved: G. Jones / D. Grice
CARRIED
Council appoint another Alderman to the Devonport Maritime and Heritage Special Interest Group. Moved: A. Jarman / L. Laycock
CARRIED
Actions: Pat Kent accepted the position of Community Member on the Devonport Maritime and Heritage Special Interest Group. Devonport Maritime and Heritage Special Interest Group to be requested to extend an invitation to Matthew Smithies, National Trust when the agenda item, Heritage Festival for Devonport is discussed. 2.2
Devonport Regional Gallery This Committee endorses the recommendation of the Devonport Regional Gallery Special Interest Group and recommend to the Community Services Committee that: The Committee supports a name change of “the Tidal: City of Devonport Art Award” to “Tidal: City of Devonport National Art Award” Moved: A. Jarman / L. Laycock
3.0
2.3
Public Art Received and noted by this Committee.
2.4
Tiagarra Received and noted by this Committee.
CARRIED
ATTRACTIONS AND EVENTS 3.1
Don River Railway No reports provided.
3.2
Devonport Entertainment and Convention Centre The Devonport Entertainment and Convention Centre will feature a number of performances events in the Town Hall Theatre in 2015. Currently the venue is booked for 147 days with the majority of bookings coming from community theatre groups and local schools who will stage their own productions at the venue. From January through to April, approximately 4000 ticket were sold for performances at the venue. This includes 2450 tickets that have been sold for performances in the DECC‟s annual Subscription Season. In addition, over 4000 tickets have been purchased to external events that were ticketed though the box office since July 2014. This includes sales for A Day in the Vines, The
ITEM 4.2
PAGE 18 Arts Culture and Tourism Strategic Special Committee Minutes - 6 May15
ATTACHMENT [1]
Tasmanian International Arts Festival (Ten Days on the Island) and tickets sold through Ticketmaster and Ticketek. The DECC‟s booking office has signed 100 subscribers which is a significant increase on the previous membership program. Feedback from the subscription program has been positive with patrons appreciating the generous discounts and benefits offered by the Centre and its business partners. This Committee recommends to the Community Services Committee that further investigation be carried out on the condition and sound of the piano located at the DECC. Moved: P. Kent / L. Laycock
CARRIED
3.3
Devonport Food and Wine Festival Successful festival, debrief meetings held to discuss elements of change and moving forward.
3.4
Home Hill A risk assessment has been carried out on the Macrocarpa Pines with arborist advice to remove the trees as they pose safety concerns. Waiting on advice from Heritage Tasmania. Attendance Home Hill attendance for the year to date is 1344. Discounting last financial year, which saw an increase of 60% in visitor numbers to the property, 2014/15 is the highest YTD visitation. Volunteers There has been a steady growth in volunteer numbers at Home Hill, further guides are still required and particularly volunteers who will work weekends. Events Next year (2016) will be Home Hill‟s centenary, with the Lyons family having completed the building and taking up residence during November 1916. Preliminary planning is underway to host a number of special events throughout the year and envisage a committee to be formed for this process.
3.5
Visitors Centre – Tourism / Cradle Country Marketing Final stages of formalizing a partnership between, Devonport, Latrobe/Kentish and Central Coast Councils.
3.6
Events Calendar “What‟s on in Devonport” Calendar distributed for April to June 2015. Calendar is available on the Council‟s website.
3.7
Marketing Family Pirate Day 6 April, Bass Strait Maritime Centre The second annual Family Pirate Day saw over 600 people through the doors at the Bass Strait Maritime Centre. There was plenty of outdoor fun with a jumping castle, inflatable slide, face painting, temporary tattoos, storytelling, paper crafts and flag and knot tying demonstrations. Indoors, patrons had the opportunity to go through the museum and take a turn on the sailing simulator. Many children and quite a few adults came in fancy dress and SeaFM presented a live radio broadcast. Perfect weather and plenty to do resulted in a fun family day out. The Marketing & Promotions Team coordinated the event with the assistance of the Bass Strait Maritime Centre staff and volunteers, with support from the Operations Centre. ITEM 4.2
PAGE 19 Arts Culture and Tourism Strategic Special Committee Minutes - 6 May15
ATTACHMENT [1]
ANZAC Centenary Dinner 18 April, Devonport RSL Club A special dinner honouring the Centenary of ANZAC was coordinated by Marketing & Promotions and the Devonport RSL with assistance from the Devonport Entertainment & Convention Centre. 100 guests were present for the three course dinner. Entertainment was presented by the Australian Army Band Tasmania and a very informative and moving talk was given by author and veteran Barry Heard. ANZAC Day Commemorations 25 April Approximately 8000 people attended the ANZAC Day commemorations in Devonport, with fairly equal numbers at both the Dawn and Commemoration services. The events are run in partnership between Council and the Devonport RSL. Celebrating the ANZAC Centenary this year, there were several additional aspects to the usual tributes including a lone piper at the Dawn Service, a musical tribute by the Devonport Choral Society at the Commemoration, themed banners in the Mall and along Mussel Rock, a special garden planting with the words “100 Years ANZAC� written in flowers and the erection of a Memorial Wall near the Cenotaph. Marketing & Promotions staff where part of the planning committee and were also involved in the delivery of the program along with Parks & Reserves and the Operations Centre. 3.8
Devonport Tourism Association (DTA) Discussed signage and the need to progress the implementation of the Signage Strategy. This Committee recommends to the Community Services Committee for Council to consider an allocation in the 15/16 budget to progress the implementation of the Signage Strategy. Moved: G. Jones / D. Grice
4.0
CARRIED
GENERAL BUSINESS 4.1
Committee Youth Representative This Committee recommends to the Community Services Committee for Council to review all Terms of Reference and Guidelines to include a youth member for broader youth engagement across all committees. Moved: G. Jones / D. Grice
4.2
CARRIED
Cultural Strategy This Committee recommends to the Community Services Committee for Council to consider an allocation in the 15/16 budget to undertake the Arts and Cultural Strategy Moved: L. Laycock / D. Grice
4.3
CARRIED
Tourism Strategy Strategy forwarded to the Committee. Action: Committee members to prioritise the current Tourism Strategy prior to the July 2015 Meeting.
4.4
Tourism Structure Current state and regional tourism structure presentation, including marketing initiatives: Devonport attraction triple pass discussed and attached for feedback. ITEM 4.2
PAGE 20 Arts Culture and Tourism Strategic Special Committee Minutes - 6 May15
ATTACHMENT [1]
Previewed the new promotional brochure and website layout www.tasmaniasnorthwest.com.au and the Devonport Destination campaign.
for TV
Action: The Committee endorses the TV advertising campaign and supports the distribution of the discount vouchers for feedback. Moved: L. Laycock / G. Jones
CARRIED
This Committee recommends to the Community Services Committee for Council to consider an allocation in the 15/16 budget to promote local destination marketing. Moved: A. Jarman / L. Laycock 4.5
CARRIED
Proposal to update the “Story of Devonport” – Pat Kent The Story of Devonport was written by CJ Binks to mark the occasion of the conferring of City status upon Devonport by HRH Prince Charles in 1981. Mr Binks has offered to assist with updating the book but is not in a position to take the lead on the project. This Committee recommends to the Community Services Committee for Council to consider an allocation in the 15/16 budget to undertake the project and publish the updated book. Moved: P. Kent / M. Forster
5.0
CARRIED
ITEMS FOR THE NEXT AGENDA Prioritise Tourism Strategy Stories of the “Spirit of Place”, viable performing arts space – Sid Sidebottom & Margaret Forster NEXT MEETING TO BE HELD WEDNESDAY, 1 JULY 2015 COMMENCING AT 12 NOON IN THE COMMITTEE ROOM
ITEM 4.2
PAGE 21 Report to Community Services Committee meeting on 15 June 2015
4.3
MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING File: 30162 D371255
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council‟s
SUMMARY To present the minutes of the Community Development Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.
BACKGROUND Council has formed three Strategic Special Committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit. This report provides the minutes of Strategic Special Committees of Council.
DISCUSSION The actions of the following Special Interest Groups were received and noted by the Community Development Strategic Special Committee:
Building Families
Community Safety
Sister Cities Association
East Devonport
The Community Development Strategic Special Committee recommends that Council consider:
“Concerns regarding the changes to the Community Road Safety Program and lack of consultation are expressed to the Department of State Growth.”
The Department of State Growth notified Council of changes to the Community Road Safety Program and that it will be ceasing to deliver the program in its well established format. The Department of State Growth is now proposing a direct funding model for councils and community organisations to apply for funding to deliver Community Road Safety Programs. It is the Department‟s intention to have the proposed model and program available in early 2015/16. There are concerns regarding that the possible long term outcome is for the State to devolve its responsibility and “cost shift” community road safety responsibilities to local government.
“Designating the south side of Morris Ave (Opposite Devonport Community House, from Middle Road to Chichester Drive) a “No Standing” zone.”
This item should be referred to Council‟s engineer for review and advice. ITEM 4.3
PAGE 22 Report to Community Services Committee meeting on 15 June 2015
“Consider liaising with Department of Infrastructure, Energy and Resources in relation to the existing signage on Tarleton Street/Bridge Road to consider adding Devonport Attractions.”
Council has an adopted signage strategy and has allocated some funds in the draft 2015/16 budget. The proposal to liaise with the Department of State Growth on this issue is listed as a recommendation.
“Costing‟s be obtained for underground power as per the Devonport Eastern Shore Project Urban Design Framework (September 2004 – Connell Wagner - F121787) Stage 2, location Tarleton Street; The Underpass to Thomas Street.”
A preliminary estimate of circa $1.5M has been obtained from Council‟s Infrastructure and Works Department.
“Determine the impact and costs of rebranding the East Devonport retail hub as; Eastside Village, and the level of Community Support.”
The branding proposal has been reported to Council under separate report.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS A number of the recommendations by the Community Development Strategic Special Committee would require funding to be allocated in operational budget and capital budgets.
RISK IMPLICATIONS There are no identified risks associated with this report.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council‟s information and there is one recommendation arising from those minutes.
ATTACHMENTS 1.
Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 5 May 2015
ITEM 4.3
PAGE 23 Report to Community Services Committee meeting on 15 June 2015
RECOMMENDATION That it be recommended to Council that the minutes of the Community Development Strategic Special Committee be received and noted and that Council: (a)
write to the Minister for State Growth outlining its concerns regarding the changes to the Community Road Safety Program and lack of consultation undertaken in determining the changed arrangements;
(b)
seek the advice of the Department of State Growth regarding potential installation of signage outlining Devonport attractions on Tarleton Street / Bridge Road;
(c)
request a report from the City Engineer on the proposal to designate the south side of Morris Ave (opposite Devonport Community House, from Middle Road to Chichester Drive) as a “No Standing” zone.
Author: Position:
Danielle O‟Brien Community Services Administration Officer
Endorsed By: Position:
ITEM 4.3
Paul West General Manager
PAGE 24 Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 5 May 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 25 Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 5 May 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 26 Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 5 May 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 27 Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 5 May 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 28 Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 5 May 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 29 Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 5 May 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 30 Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 5 May 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 31 Report to Community Services Committee meeting on 15 June 2015
4.4
EASTSIDE VILLAGE BRANDING PROPOSAL File: 30169 D369887
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 3.2.3
Facilitate a pro‑active approach by business to embrace tourism opportunities
SUMMARY To present to Council a request from a group of East Devonport residents and retailers for the rebranding of the “East Devonport Retail Precinct” to “Eastside Village”.
BACKGROUND In March 2014 a group referring to themselves as the “Village People”, approached the East Devonport Special Interest Group with a request to consider a proposal to rebrand the East Devonport retail precinct as “Eastside Village”.
STATUTORY REQUIREMENTS There are no statutory requirements that Council needs to consider at this time in relation to this request.
DISCUSSION East Devonport Special Interest Group at its meeting held 24 March 2015 received a request from the “Village People” representing the East Devonport community and businesses, to consider rebranding the East Devonport retail hub as “Eastside Village”. The rationale for the request to rename is to provide the retail precinct with a strong identity which would increase local community and tourist patronage. As to whether the renaming would actually assist in achieving the desired outcome is not readily identifiable nor is there evidence of strong community support at this time. It is understood that there has only been limited discussions around the proposal and wider community views have not been canvassed.
COMMUNITY ENGAGEMENT The “Village People” have undertaken some minor consultation with East Devonport businesses to establish preliminary support for the proposal. If Council determines to provide “in-principle” support for the suggestion it would be appropriate for a detailed community engagement plan to be developed outlining arrangements that would allow wider and more inclusive community consultation.
FINANCIAL IMPLICATIONS If Council supports the proposal there would be limited costs incurred to undertake the consultation. Rebranding the retail precinct with appropriate signage and directional material would incur costs that have not been provided for in the 2015/16 budget. Council would need to consider the timing of the rebranding (if supported by the consultation) to align with budgetary priorities.
ITEM 4.4
PAGE 32 Report to Community Services Committee meeting on 15 June 2015
RISK IMPLICATIONS Council has been approached by a group of interested residents with a proposal to rebrand the retail precinct of East Devonport as “Eastside Village”. If Council does not support the proposal it may receive negative criticism from the group. Alternatively supporting the rebranding without wider community consultation may also be negatively viewed within some sections of the community.
CONCLUSION The request is for Council to consider its views in rebranding the retail precinct of East Devonport, creating increased retail turnover through a stronger identity. Alternative options have been provided for Council‟s consideration.
ATTACHMENTS Nil
RECOMMENDATION Option 1 That it be recommended to Council that the request from the “Village People” for the potential rebranding of the East Devonport retail precinct to “Eastside Village” be received and the Council implements a community engagement plan to canvass the views of the wider community on the proposal prior to the matter being further considered. OR Option 2 That it be recommended to Council that the request from the “Village People” for the potential rebranding of the East Devonport retail precinct to “Eastside Village” be received and the Council advise the Group that it does not support their proposal at this time as it believes that merely rebranding the area will not achieve the desired outcomes expressed.
Author: Position:
Brooke de Jong Community & Cultural Development Manager
Endorsed By: Position:
ITEM 4.4
Paul West General Manager
PAGE 33 Report to Community Services Committee meeting on 15 June 2015
4.5
DEVONPORT VISITOR INFORMATION CENTRE - UPDATE AMENDED OPERATIONAL HOURS File: 28793 D370016
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 3.2.1
Support tourism through the provision of infrastructure and facilities
SUMMARY This report is provided to update Council on the impact of changes implemented to the operating model at the Devonport Visitor Information Centre (VIC) in September 2014.
BACKGROUND At its meeting held 25 August 2014, Council determined (Min 221/14 refers): a)
endorse a reduced span of hours at the Devonport Visitor Information Centre, being Monday to Friday 7.30am – 3.30pm, and Saturday and Sunday 7.30am –11.30am;
b)
if deemed operationally necessary extend weekend hours during the peak tourism season;
c)
be provided with a report in March 2015 outlining alternative models of operation for the Devonport Visitor Information Centre in time for 2015/16 budget considerations.
d)
list as a future Workshop topic the options which may be available for the Council owned land adjacent to the entry/exit to the Spirit of Tasmania ferry terminal at 2-12 Murray Street, East Devonport, acquired in 2009.
Note the issue relating to the future of the land at 2-12 Murray Street, East Devonport will be referred to an upcoming Workshop.
STATUTORY REQUIREMENTS There are no specific statutory requirements associated with this report that Council needs to be aware of at this time.
DISCUSSION The implementation of a reduced span of hours commenced from 13 September 2014, and is currently still in place. The change was introduced to generate operational efficiencies, and to address a decrease in staff numbers, resulting from the retirement of previous two staff members (1.8 full time equivalent positions). The visitation numbers at the Centre have declined significantly over the last decade, falling from 83,363 in 2005/6, to 60,161 in 2013/14. This is an issue for visitor information centres across the region, not just Devonport. During the current year to date visitation for the eleven months to 31 May 2015 was 45,202. There has also been a decline in visitation during the peak season, from November to March. The visitation numbers for this period have fallen from 48,346 in 2005/6, to 26,421 in 2014/15.
ITEM 4.5
PAGE 34 Report to Community Services Committee meeting on 15 June 2015
The information and trend data presented to Council in August 2014 has been confirmed by the figures relating to the September 2014 to May 2015 period, being consumer visitation to the Centre continues to be in decline. The data collected during this period reflect a number of key points:
The highest level of consumer visitation to the Visitor Information Centre on a daily basis occurs between 7.30am and 11.30am, Monday to Sunday;
The second highest period of consumer visitation on a daily basis Monday to Friday is from 2.30pm to 3.30pm;
There is increased tourist activity and visitation during double sailing periods of the Spirit of Tasmania, which run December to March.
The change in hours has generated significant operational savings at the Devonport Visitor Information Centre. The savings have been generated through a reduction in FTE levels due to natural attrition. The gap in staffing levels at peak times has been filled through greater use of casual employees. With the change in operational hours being implemented during the peak and shoulder tourist season, and visitation during autumn and winter to the Visitor Centre being lower when compared directly to those periods, it is recommended to continue to operate a reduced span of hours. Continued analysis of visitation trends during April to November 2015 will provide data and trends which may be required to determine if any additional decrease in hours is justified for the same period in 2016. The use of casual workforce must be considered for summer 2015/16 and also for events in the City that attract a large number of patrons but may fall outside of the standard operating hours.
COMMUNITY ENGAGEMENT The Cradle Coast Authority has commissioned a regional report into Visitor Services, which has been referenced in previous reports. Consultation and discussions have also been held with Devonport Visitor Information Centre staff, Cradle Coast Tourism Executive members, industry and Tourism Tasmania.
FINANCIAL IMPLICATIONS The operational cost for the Devonport Visitor Information Centre for the 2014/15 financial year is projected at $355K. 2010/11 Actual
2011/12 Actual
2012/13 Actual
2013/14 Actual
2014/15 Budget
2014/15 Forecast
2015/16 Budget
Income
272,066
138,429
186,550
121,054
90,000
95,000
80,000
Expenditure
546,011
627,224
560,931
595,855
542,404
450,000
355,000
(273,945)
(488,795)
(374,381)
(476,800)
(452,404)
(355,000)
(275,000)
Net Operating Surplus/(Deficit)
The operational budget report for VIC ending May 2015 indicated an YTD operational saving of $62,585 in employee benefits. The Council report tabled in August 2014 stated; “A reduction in the span of hours would result in a net cost saving of approximately $50K in the 2014/15 operational budget for the Visitor Centre. This estimation is calculated on wage and employee savings derived from a reduced span of operational hours.” ITEM 4.5
PAGE 35 Report to Community Services Committee meeting on 15 June 2015
The projected savings estimated for the year in the August report will likely be exceeded.
RISK IMPLICATIONS
Contractual/Legal There is minor risk that the Devonport Visitor Information Centre may lose accreditation associated with promoting a yellow i.
Communication/Reputation There is a minor risk that the reduced span of hours at a gateway visitor centre will be perceived negatively by industry.
CONCLUSION The reduction in the operational span of hours has generated operational efficiencies, and does not appear to have detrimentally impacted the service delivery to tourists and visitors since the changes were introduced. It is recommended to maintain the reduced span of hours allowing for additional opening when deemed necessary.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report on the Devonport Visitor Centre be received and noted and that Council: a)
b)
continue operating the Centre on the current reduced span of hours:
Monday to Friday 7.30am – 3.30pm,
Saturday, Sundays and Public Holidays 7.30am – 11.30am;
if deemed operationally necessary extend both weekday and weekend hours during the peak tourism season and/or during the staging of significant events in Devonport
Author: Position:
Stuart Jones Marketing Tourism Manager
and
Recreation
Endorsed By: Position:
ITEM 4.5
Paul West General Manager
PAGE 36 Report to Community Services Committee meeting on 15 June 2015
4.6
SOCIAL DETERMINANTS FUNDING UPDATE
OF
HEALTH
(FOOD
CONNECTION) File: 28697 D372635
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 4.6.3
Development of partnerships between all levels of government, the private and not for profit sectors that deliver innovative solutions to complex needs and issues in conjunction with the community
SUMMARY To provide an update to Council on the Social Determinants of Health Project (Food Connection) funded by Tasmanian Medicare Local and managed in partnership by Council.
BACKGROUND Council, in partnership with the Devonport Food Security Network, has received a grant from the Tasmania Medicare Local to address food insecurity of vulnerable individuals, families and communities in Devonport. The grant is part of the Social Determinants of Health (SDoH) Strategy funded through the Australian Government Department of Health. The aim of the SDoH Strategy is to assist communities in Tasmania improve the health status of their residents by reducing inequalities in health caused by social determinants. The Devonport project, titled “The Food Connection”, aims to develop realistic local solutions to reduce food insecurity amongst vulnerable groups in Devonport. Due to recent reform by the Australian Government Department of Health and the subsequent establishment of the Primary Health Networks (PHNs) it was uncertain if funding of SDoH projects, such as Food Connection would continue.
STATUTORY REQUIREMENTS There are no specific statutory requirements that relate to the contents of this report. Council will need to ensure that it manages the grant funds in accordance with its obligations under the Deed of Agreement.
DISCUSSION Council has now received informal advice from Tasmanian Medicare Local (the recently appointed Tasmanian Primary Heath Network provider) that the Australian Government Department of Health intends to continue funding projects (though the PHN) such as the Social Determinants of Health (Food Connection) through to its conclusion in June 2016. It is expected that formal notification in the form of a funding agreement will be provided to Council in the near future. For the purposes of this project, food security means the ability of individuals, households and communities to access and prepare affordable, nutritious food. It is significant as poor diet lies behind a range of social and health issues and exacerbates conditions like heart disease, diabetes, obesity and some cancers. The Food Connection project aims to develop achievable local solutions incorporating the above areas through: •
Increased understanding about the local determinants of food security; ITEM 4.6
PAGE 37 Report to Community Services Committee meeting on 15 June 2015
•
Maximising supply and distribution of locally grown produce; and
•
Improving skills of community members to access and prepare healthy food.
Over time the success of the project will be evidenced by improvement in the indicators that reflect community social disadvantage. There will also be increased access to resources and relations that make life healthy, happy and productive.
COMMUNITY ENGAGEMENT A community engagement/communications plan has been developed to support the ongoing engagement of the community for the duration of this project.
FINANCIAL IMPLICATIONS External funding is received for the project. The project is meeting its obligations of the funding agreement, is within timeframes and budget.
RISK IMPLICATIONS There is a risk that funding will not be received to continue this project as expected to the 30 June 2016.
CONCLUSION Council has received informal advice that funding of Social Determinants of Health (Food Connection) Project from Tasmanian Medicare Local will continue through to its conclusion on 30 June 2016.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Social Determinants of Health (Food Connection) report be received and it be noted that current advice from Tasmanian Medicare Local is that the funding agreement through to 30 June 2016 will be confirmed.
Author: Position:
Brooke de Jong Community and Cultural Development Manager
Endorsed By: Position:
ITEM 4.6
Paul West General Manager
PAGE 38 Report to Community Services Committee meeting on 15 June 2015
4.7
DON RESERVE ENVIRONMENTAL MANAGEMENT PLAN File: 26919 D373332
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 1.2.1
Support the conservation and maintenance of biodiversity corridors including coastal landscapes and preserve areas of remnant vegetation
SUMMARY To present the Don Reserve Environmental Management Plan to Council for endorsement.
BACKGROUND In January, 2003, the 2002 Don Reserve Environmental Management Plan was adopted. It was subsequently reviewed in 2014 with assistance from the Don Reserve Working Group.
STATUTORY REQUIREMENTS The Environment Protection and Biodiversity Conservation Act 1999 (Threatened species) and the Aboriginal Relics Act 1975 legislation may be relevant to the Don Reserve Environmental Management Plan.
DISCUSSION The Don Reserve Environmental Management Plan 2015-2020 sets out proposed actions, undertaken by Council in partnership with a range of organisations, agencies and community groups in the Don Reserve to protect and enhance the natural bushland ecosystem for the benefit of native flora and fauna and for the enjoyment of residents and visitors.
COMMUNITY ENGAGEMENT The Don Reserve Working Group assisted Council with the review of the 2002 Don Reserve Environmental Management Plan. A community survey was conducted throughout October-November 2014 with 340 participants. The Working Group then analysed all responses received. A copy of the Consultation Outcomes is attached. The Action Plan has been compiled based on the community feedback, existing Council policies and plans, including the 5 year forward capital works program.
FINANCIAL IMPLICATIONS Capital Budget: A sum of $75,000 has been allocated in Council‟s draft 2015/16 Capital Works budget for path renewals; west of Don College and south of the Aquatic Centre. Other works as outlined in the Plan will be considered in future year‟s budgets.
RISK IMPLICATIONS
Environmental Sustainability The plan will ensure the protection and enhancement of the natural bushland ecosystem around the Don Reserve.
ITEM 4.7
PAGE 39 Report to Community Services Committee meeting on 15 June 2015
CONCLUSION The Don Reserve Environmental Management Plan reflects the work undertaken by the Don Reserve Working Group and influenced by the results of a community survey. The Plan will be reviewed in 2020.
ATTACHMENTS 1.
Don Reserve EMP Consultation Outcomes Report
2.
Don Reserve Environmental Management Plan - Draft
3.
Don Reserve EMP Action Plan DRAFT
RECOMMENDATION That it be recommended to Council that the Don Reserve Environmental Management Plan be endorsed.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 4.7
Paul West General Manager
PAGE 40 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 41 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 42 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 43 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 44 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 45 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 46 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 47 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 48 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 49 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 50 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 51 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 52 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 53 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 54 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 55 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 56 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 57 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 58 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 59 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 60 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 61 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 62 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 63 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 64 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 65 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 66 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 67 Don Reserve EMP Consultation Outcomes Report
ATTACHMENT [1]
ITEM 4.7
PAGE 68 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 69 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 70 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 71 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 72 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 73 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 74 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 75 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 76 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 77 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 78 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 79 Don Reserve Environmental Management Plan - Draft
ITEM 4.7
ATTACHMENT [2]
PAGE 80 Don Reserve EMP Action Plan DRAFT
ATTACHMENT [3]
Action Plan 1. Strategic Direction: Preserve and protect existing bushland to enhance biodiversity Desired Outcomes: Fire managed appropriately to protect property and enhance biodiversity.
Improved natural ecosystem for the benefit of native flora and fauna.
Reduced impact of existing weeds and prevention of the establishment of new weed incursions.
1.1.
1.2.
Action Review and implement the Don Reserve Fire Management Plan including: Preparing programs for ecological management burning to maintain the significant flora values of the reserve. Community education and engagement Develop and implement annual plan for the control of priority environmental and declared weeds
1.3.
Undertake revegetation where required with local provenance species
1.4.
Address illegal dumping of garden waste and removal/degradation of native vegetation through incentives and/or compliance Consider monitoring, assessing and reporting on the state of the Reserve‟s ecological health at least every 10 years
1.5
Responsibility DCC Development and Health Services DCC Infrastructure and Works Tasmania Fire Service
Priority High
Resources F-OPEX
DCC Infrastructure and Works DCC Development and Health Services Department of Primary Industries, Parks, Water and Environment (DPIPWE Tasmania) Friends of Don Reserve DCC Infrastructure and Works Friends of Don Reserve
Ongoing
A-OPEX External funds
Ongoing
DCC Infrastructure and Works DCC Development and Health Services
Ongoing
A-OPEX External funds F-OPEX
Contractor
Medium
F-OPEX
ITEM 4.7
PAGE 81 Don Reserve EMP Action Plan DRAFT
2.
ATTACHMENT [3]
Strategic Direction: Improve low impact recreational opportunities
Desired Outcomes:
Low impact recreational options allowing users to enjoy the natural bushland environment.
Provision of recreational opportunities for all ages.
2.1 2.2 2.3 2.4 2.5
Action Construct public amenities at Dell Luck Reserve or near Aquatic Centre Install additional bench seating from Aquatic Centre to Coles Beach Upgrade play equipment near Aquatic Centre Install outdoor exercise equipment along Sawdust Track Maintain walking/cycling path
Responsibility DCC Infrastructure and Works
Priority High
Resources A-CAPEX
DCC Infrastructure and Works
High
A-CAPEX
DCC Infrastructure and Works DCC Infrastructure and Works
Medium Medium
F-CAPEX F-CAPEX
DCC Infrastructure and Works
Ongoing
A-CAPEX A-OPEX
ITEM 4.7
PAGE 82 Don Reserve EMP Action Plan DRAFT
ATTACHMENT [3]
3. Strategic Direction: Increase community understanding of and participation in bushland values and management Desired Outcomes:
Responsible pet ownership promoted.
Increased knowledge and understanding of natural values and appropriate uses by general public, schools, community organisation and business.
Improved way-finding for Reserve users.
3.1 3.2
3.3 3.4
3.5
3.6
3.7
3.8
Action Promote responsible dog control / pet ownership Investigated establishment of bins and supply bags for owners to collect and dispose of dog waste
Responsibility DCC Development and Health Services DCC Development and Health Services
Priority High High
Resources A-OPEX F-OPEX
Consider reclassification of the Don Reserve as an dog on-leash area Review and potentially develop walking maps and brochures integrating historical and environmental interpretive elements available on line Consider development of map-based and other signs indicating walking tracks, distances and access points Support hands-on awareness /education programs and activities with schools and general public
DCC Development and Health Services
Low
F-OPEX
DCC Development and Health Services DCC Media and Communications
Medium
F-OPEX
DCC Infrastructure and Works
Low
F-CAPEX
DCC Development and Health Services In partnership with Don College, primary schools, Friends of Don Reserve DCC
Ongoing
A-OPEX
Ongoing
A-OPEX
DCC Development and Health Services In partnership with Don College
Ongoing
F-OPEX F-CAPEX External Funds
Continue to support the activities of the Friends of Don Reserve volunteers – increase promotion of efforts and recruitment Promote the natural values of the Reserve through digital platforms, interpretive community art etc
ITEM 4.7
PAGE 83 Report to Community Services Committee meeting on 15 June 2015
4.8
DEVONPORT WEED STRATEGY - YEAR THREE PROGRESS File: 20134 D373342
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 1.2.1
Support the conservation and maintenance of biodiversity corridors including coastal landscapes and preserve areas of remnant vegetation
SUMMARY To present to Council progress on the actions outlined in the Devonport Weed Strategy 2012-2016.
BACKGROUND The Devonport Weed Strategy 2012 -2016 sets out proposed actions, undertaken by the Devonport City Council in partnership with a range of organisations, agencies and community groups to contribute to a more sustainable community. Council adopted the Strategy at its meeting held 21 November 2011 (Min. No. refers 352/11).
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION At the conclusion of each year of the strategy, a progress report is provided to Council. The attached progress report sets out action to date in accordance with the Devonport Weed Strategy 2012-16.
COMMUNITY ENGAGEMENT There has been no community engagement as a result of this report.
FINANCIAL IMPLICATIONS There is not expected to be any impact on the Council‟s operating budget as a result of this report.
RISK IMPLICATIONS
Environmental Sustainability The Strategy aims to reduce environmental, financial and social risks associated with the spread of invasive weeds. Implementation of year three strategy actions was deemed low risk.
CONCLUSION The Devonport Weed Strategy provides key directions that will assist Council to minimise the impact of weeds in partnership with the community.
ATTACHMENTS 1.
Weed Action Plan update for 2015
ITEM 4.8
PAGE 84 Report to Community Services Committee meeting on 15 June 2015
RECOMMENDATION That it be recommended to Council that the progress made on the Devonport Weed Strategy Action Plan be noted.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 4.8
Paul West General Manager
PAGE 85 Weed Action Plan update for 2015
ATTACHMENT [1]
ACTION PLAN – YEAR THREE PROGRESS REPORT 1. Strategic Direction: Community Awareness, Education, and Participation Desired Outcome: Increased knowledge, skills, participation and commitment to weed management by general public, schools, community organisations and business Action
Responsibility
Priority
Timing
Resources Required
Progress – Year Three
Support the establishment of local groups and schools adopting an area to assist with weed control and mapping on Council managed land
Sustainable Communities
High
2012-13
Existing operational Low cost
Although initially well support there has been a reduction in Beachwatch participation in recent times.
Investigate the establishment of a pilot project to develop a weed identification and mapping application for mobile phones
Development
High
2012-13
Grant opportunity Low cost to investigate
Cradle Coast NRM developed a smart phone app to assist with weed identification. The app is particularly useful for those with limited knowledge of weed species. http://www.cradlecoastnrm.com/latestnews/top10-weed-pocket-guideavailable-for-download
In partnerships with schools, community groups, CCNRM, DPIPWE
In partnership with tertiary sector, DPIPWE
The app has been improved in 2015
ITEM 4.8
PAGE 86 Weed Action Plan update for 2015
ATTACHMENT [1]
Action
Responsibility
Priority
Timing
Resources Required
Progress – Year Three
Support hands-on awareness programs such as Arbor week and activities with schools
Development
Medium
Annual
Existing operational
Arbor Week continued at the Tasmanian Arboretum with Councils‟ annual funding assisting. 470 Students consisting of 20 classes from prep to grade 6 and 100 adults were involved in 2014/15. Bookend Trust members attended and showed students how to conduct a scientific search for species.
In partnership with Tasmanian Arboretum, community groups, business
Financial contribution to Tasmanian Arboretum Low cost
The Friends of Don Reserve have been working in the reserve removing weeds, replanting native species and conducting hazard reduction burn offs. They were also assisted by a Cradle Coast NRM grant for $8,000 which allowed weed spraying and future planting along the creek between Jiloa way and Georgiana Streets. This project is near completion and will be acquitted by June 30 2015. Integrate information into Council‟s new resident‟s kit
Development
Medium
2011-12
ITEM 4.8
Existing operational Low cost
The new resident‟s kit to be reviewed and updated to include weed management information.
PAGE 87 Weed Action Plan update for 2015
ATTACHMENT [1]
Action
Responsibility
Priority
Timing
Resources Required
Progress – Year Three
Maintain public awareness of identification, current projects and control of weeds in local publications, DCC website and social media
Development
Medium
2012-13
Existing operational Low cost
CCNRM Weeds Advisory meetings are at risk of folding due to budget restraints on weeds officers and CCNRM staff.
A link to the DPIPWE weeds site to be posted on Council‟s Web page.
Communications Development In partnership with CCNRM, nursery and garden industry
CCNRM not in a position to fund the scheme until at least 2016 at the earliest.
Develop and deliver incentive based programs Develop programs to engage new groups not previously involved in weed activities
Development
Medium
2013-14
Existing operational Low cost
A green Army project at Clayton Reserve has been successfully completed in 2014/15. Work for the Dole assistance is being investigated by Infrastructure and Works to assist with maintenance at Clayton Reserve in 2015-16.
Performance Measures: 10% increase from 2012 in community members, schools and groups participating in awareness activities by 2016. Involvement in 2014/15 included: 7 regular members of Friends of Don Reserve, Mersey Estuary Group disbanded. No National Tree Day planned in 2015. Beach watch participation is reducing. Tree planting activities have been held at the Tasmanian Arboretum as part of Arbor Week 2015. Community members have reported thistles, blackberries, cape weed, spanish heath, gorse and occasionally pampas grass. Ricegrass has also been detected, mapped and treated in the Mersey River estuary. This assistance has continued in 2015. ITEM 4.8
PAGE 88 Weed Action Plan update for 2015
ATTACHMENT [1]
2. Strategic Direction: Weed Hygiene and Containment Desired Outcome: Prevent the establishment and spread of new weed incursions. Action
Responsibility
Priority
Timing
Resourcing
Progress – Year Three
Consider use of clean materials in sensitive areas; where required, specify/assess quarries for weeds & phytophthora
Development
High
2011-12
Existing operational Low cost
Sensitive areas to be investigated by Biodiversity Officer as requested.
Works in partnership with CCNRM, DPIPWE, Forestry Tas, Mineral Resources Tasmania
Increase the extent of hygiene practices, including wash down procedures, into DCC contract processes and operations to ensure that works and maintenance activities minimise the risk of weed spread into new or sensitive areas
Works Infrastructure
High
2012-13
Existing operational Low cost
No commitment has been made in this area in 2014/15
Investigate incentives to address illegal dumping of garden waste
Works in partnership with CCNRM
Medium
2012-13
Future operational allocation Low cost to investigate
Problem areas around DCC reserves have been targeted by letters to owners and discussions within Committees. Due to limited action by property owners a second letter was sent reminding that the practice of disposing of waste in reserves is an offence.
ITEM 4.8
PAGE 89 Weed Action Plan update for 2015
Action
ATTACHMENT [1]
Responsibility
Priority
Timing
Resourcing
Progress – Year Three Compliance measures will need to be instigated in the future. Instances of illegal dumping of rubbish investigated when identified with follow up action taken when appropriate.
Encourage alternatives to planting, selling and buying weedy or potential weed species
Development in partnership with CCNRM, nursery and garden industry
Medium
2012-13
Existing operational Grant opportunity Low cost
“Are you growing invaders” and “Grow Local” booklets are available at Council reception areas. Some local nurseries and markets are reluctant to comply however the Nursery industry are recommending that their members don‟t sell weedy species. The Nursery Industry is going to self-regulate regarding the production and sale of environmental weeds.
Investigate and advocate for the establishment of wash down and other cleaning facilities in strategic locations
Development in partnership with state government, Tas Ports, transport companies
Low
2013-14
Existing operational
This action has not been pursed at this time.
No cost to investigate High cost to establish
Performance Measures: Improvements in weed hygiene practices of Council. No change in practices from previous financial year. Decrease in reports of illegal dumping of garden waste. Follow up action is taken when illegal dumping is identified. ITEM 4.8
PAGE 90 Weed Action Plan update for 2015
3.
ATTACHMENT [1]
Strategic Direction: Weed Control, Monitoring, and Coordination
Desired Outcomes: Improve health of terrestrial and freshwater ecosystems including reduction in flood damage and erosion A reduction in the impact of existing weeds Coordinated approach to managing the impact of weeds Action
Responsibility
Priority
Timing
Resourcing
Progress – Year Three
Develop and implement annual plan for the control of priority weeds
Development Works
High
Annual
Existing operational High cost Grant opportunity
Weed infestations noted and targeted according to priority. Main weeds targeted in 2014/15 have been gorse, broom and spanish heath. Thistles continue to be a problem. Ricegrass is a new incursion
Progressively remove willows and rehabilitate riparian zones along the Don River
Development in partnership with private landholders, Fisheries, Crown Land Services, community groups, , Employment agencies (work experience such as Green Army)
High
2011-2014
Existing operational Low cost In-kind labour from private landholder, schools, Mersey NRM Subsidised through grant funds
The first kilometre south of the highway bridge at Don continues to be treated for willow regrowth.
ITEM 4.8
There will be no Federal Government grants available for willow works in in the foreseeable future which impacts on the ability to actively progress works.
PAGE 91 Weed Action Plan update for 2015
ATTACHMENT [1]
Action
Responsibility
Priority
Timing
Resourcing
Progress – Year Three
Participate in the Cradle Coast regional weed mapping program, mapping priority weeds and sites and integrating information with Tasmania‟s Natural Values Atlas Mapping is up to date in 2015.
Development
High
2011-12 then annual update
Existing operational Low cost
The development of a regional weed mapping program has not progressed over the reporting period.
Actively participate in Cradle Coast Regional Weeds Advisory Group and Municipal Officers meeting, including development of partnership projects
Development
Medium
Ongoing
Existing operational Low cost
Biodiversity Officer has regularly attended meetings of both groups. Funding for weed projects has been curtailed by lack of funds, however $8,000 was granted by CCNRM for work on a project in the Don Reserve in 2014/15.
Target identified priority weeds in road reserves as part of the roadside maintenance weed spraying program
Infrastructure
Medium
2012-13
Future operational allocation Medium cost
To be progressed, suggestion has been made that contractors list weed infestations when spraying roadside weed for Council assessment.
Promote the development of environmental projects as part of Council‟s community small grants program
Development
Low
2011
Existing operational Low cost
Grant guidelines / promotion refer to environmental projects.
Develop inventory of equipment available for groups to undertake weed control
Development
Low
2013
Existing operational Low cost
There appears to be no new demand in 2014/15.
In partnership with CCNRM
In partnership with DPIPWE, CCNRM, neighbouring Councils
In partnership with CCNRM
Performance Measures: Weed management actions prioritised and undertaken within budget restrictions or as funds become available for greatest impact. In 2014/15, $44,830 was spent on contract weed spraying and related works and $19,480 spent on street weed spraying. ITEM 4.8
PAGE 92 Weed Action Plan update for 2015
ATTACHMENT [1]
Priority and new weed infestations mapped regularly to monitor physical assessment of the size and spread or reduction of infestations. New ricegrass infestation identified and sprayed in April 2015 in Figure of Eight creek estuary.
Reduction in priority weeds in road reserves. Thistles are becoming a problem in 2014/15.
Resources shared across community to undertake weed control in an efficient and effective manner. Each community group has its own equipment with no need to source additional at this stage.
ITEM 4.8
PAGE 93 Report to Community Services Committee meeting on 15 June 2015
4.9
COMMUNITY SERVICES COMMITTEE REPORT - JUNE 2015 File: 29530 D367754
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 April 2015 to 30 May 2015.
BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:
Community Development and Engagement
Arts and Cultural Development
Recreation and Sports Development
Environmental Sustainability
Tourism, Marketing and Promotion
DISCUSSION 1
COMMUNITY DEVELOPMENT
1.1
Participation Across Facilities/Council Run Events and Activities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction.
ITEM 4.9
PAGE 94 Report to Community Services Committee meeting on 15 June 2015
Overall participation rates have increased by 6795 customers across facilities from 27847 to 34642 during the months April and May 2015 in comparison to same period the year prior. 1.2
Programs and Activities The following table shows the activities delivered across Council facilities over the past few months. April 2015
Customers through the Door
Devonport Regional Gallery
Number of Program Participants
2,070
1,083
1,447
1,232
Devonport Recreation Centre
6,015
2,388
Visitor Information Centre
3,853
Bass Strait Maritime Centre
1,051
East Devonport Recreation Centre
Julie Burgess
109
TOTAL TOTAL Previous Year 2013/14 May 2015
627
14,545 14,681 Customers through the Door
5,330 5,279 Number of Program Participants
Devonport Regional Gallery
1,739
274
East Devonport Recreation Centre
3,632
2,397
11,428
3,154
Devonport Recreation Centre Visitor Information Centre
2,716
Bass Strait Maritime Centre
554
Julie Burgess
32
28
TOTAL TOTAL Previous Year 2013/14
20,097 13,166
5,857 5,431
The following table shows community development activities delivered to the community. April 2015 Event/Activity and when
No of participants
Anzac Commemoration Dinner Anzac Day Services
126 8,000 (est)
May 2015 Event/Activity and when
No of participants
Grassroots to Institutions – Regional Food Forum
1.3
Splash Aquatic Centre Council contracts the operations of its Aquatic Centre to Belgravia Leisure. figures provided are provided by Belgravia.
ITEM 4.9
74
The
PAGE 95 Report to Community Services Committee meeting on 15 June 2015
Year to date Centre Attendance Total
Aug-14
Sep-14
Oct-14
Nov-14
Dec-14
14,774
22,711
22,434
21,705
25,526
Jan-15 26,100
Feb-15 22,540
Mar-15 21,356
Apr-15 17,313
1.4
Senior’s Week Program Council has met with Orana Respite East Devonport and is partnering with them to plan and deliver the Devonport Seniors Expo. This event will launch Seniors Week and will be held on Monday 12 October 2015 at Orana. Council will also deliver an old time dance and an Ageing Stronger and Wellbeing Day. Seniors week runs from 12 -18 October 2015.
1.5
National Families Week 2015 Council partnered with the Building Families Special Interest Group members to deliver a number of family based activities throughout Devonport during National Families Week which ran from 15-21 May 2015. The primary focus during National Families Week was to launch the “Our Families. Our Future. Our Devonport.” consultation which will inform the review of the Families Strategy. Council and the Building Families Special Interest Group members delivered ten (10) listening posts throughout families week.
1.6
Food Forum Devonport Food Connection was instrumental in bringing together a number of stakeholders within the “Social Determinates of Health” Department of Health, community members, organisations, food producers, value adders, food retailers, market managers, peak bodies, academics and policy makers, to contribute towards the future planning and action that is emerging around local food economies in Tasmania, and how communities can contribute towards local level food security and strengthening local economies. The Food Connection extended the budget four-fold as well as the reach and effectiveness of the forum via collaborating with the Central Coast Council, Heart Foundation, University of Tasmania, Tasmania Medicare Local and Department of Health in delivery of the forum. TAFE Community Service Certificate IV students were engaged for volunteering at the event, with Council presenting the Food Connection to the students for an understanding of the project, as well as explaining the role of Council and its community service framework. “Grassroots to Institutions” was a two day forum on building the connection between community grass roots groups, organisations who grow and sell food, and those who set policy around food, farming and retail sectors. Attendees heard about local, national and international approaches to improving food systems that could be adapted for use in Tasmania. Very good media coverage occurred, with both the Advocate and ABC interviewing attendees, with interviews continuing to be broadcast by the ABC Rural programs. The outputs from the forum workshops are extremely valuable, with the format of the workshops lending themselves to the identification of gaps in the food chain. The Food Connection will target to fill with projects workshopped during the discussions. http://www.abc.net.au/news/2015-05-12/devonport-food-forum-heartfoundation/6463416 http://www.theadvocate.com.au/story/3074962/fresh-food-for-thought ITEM 4.9
PAGE 96 Report to Community Services Committee meeting on 15 June 2015
1.7
National Youth Week 2015 Reclaim the Lane 2015 Over four hundred (400) people attended Devonport‟s National Youth Week event “Reclaim the Lane” on Friday 10 April, 3–5 pm in Rooke Lane. The annual event was organised by Council and volunteers of Devonport Regional Gallery (the Droogs) in partnership with Youth, Family and Community Connections. The free youth arts and music festival was chosen as Tasmania‟s launch event for National Youth Week by the Department of Premier and Cabinet. The joint funded event (DPAC $5,085 & Council $2,000 cash + in kind) featured a range of interactive arts and music activities for attendees, including live music by local young musicians, a free photo booth, create your own badge with the Droogs, window art and chalk drawing, performances by Slipstream Circus, a free Henna Tattoo artist and much more! Artistin-residence Laura McMahon (aka Brain Foetus) created a public art work in Rooke Lane during the event, and Devonport Regional Gallery‟s Sketchbook Project Exhibition was also featured – a community art project that saw over four hundred (400) sketchbooks being distributed to young people and community members to fill with their drawings and returned for the exhibition.
ITEM 4.9
PAGE 97 Report to Community Services Committee meeting on 15 June 2015
1.8
Youth Engagement The engagement plan to inform the Youth Policy and Strategy is currently being developed. A staged engagement approach is being recommended to ensure wide representation of views and sufficient time to consult is provided.
1.9
Sister Cities Discussions with Councilâ€&#x;s Sister City, Minimata have been occurring regarding the delegation exchange. It is proposed that Minimata will receive a delegation from Devonport during April 2016, to celebrate the 20th Anniversary of the Sister City friendship between the two cities. It is proposed the Devonport delegation will visit Minamata City for four days and will take part in an official Civic Reception event and a Green Tea ceremony during the visit. The trip will be self-funded, with residents able to extend their trip to allow for further touring of region and country. Expression of Interest from Devonport residents is currently being sought. It is proposed that Devonport will host a return visit from Minamata residents in March 2017
1.10 Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. An evaluation of existing partnership arrangements is being developed. partnership arrangements are included in the table below. Details
Comments (Include finalised date and length of agreement)
Devonport Brass Band
3 year agreement, finishing 30 June 2016
ITEM 4.9
Existing
Amount - If Applicable $10,000 pa
PAGE 98 Report to Community Services Committee meeting on 15 June 2015
Devonport Community House
3 year agreement finishing 30 June 2016
$25,000
Tasmanian Arboretum
3 year agreement finishing 30 June 2016
$33,000
Youth and Family Focus
5 year agreement - $10,000 lease payment to Council pa
Choral Society
Heads of Agreement 3 years finishing 30 June 2016
$5,000 pa
Carols by Candlelight
Heads of Agreement 3 years finishing 30 June 2016
$3,000 pa
Eastern Shore Kommunity Kids Christmas Party
3 year agreement finishing 30 June 2016
$2,500 pa
Pandemonium – Imaginarium operations
Final year of 5 year agreement
$30,000
National Trust of Australia – Home Hill operations
One year agreement
$28,000
Devonport RSL -Public Art Commission
Draft prepared but progress dependent on confirmation of historical accuracy of Littler‟s role in evacuation of Gallipoli
$10,000
Devonport Chamber of Commerce and Industry Awards
Partnership Heads of Agreement 2015
Lions of Devonport-Taste the Harvest
Heads of Agreement 2015
Devonport Motorshow
Heads of Agreement
-
$3,500
In-kind, Staffing and design work Printing costs to $1500, Inkind design support
1.11 Volunteers Council is currently reviewing its Volunteer Strategy. Currently Council have established two (2) stakeholder working groups to provide input into the strategy review. The stakeholder working groups includes a volunteer group and an internal Council group. Volunteers Week was celebrated by Council with over fifty volunteers attending a breakfast at the Bass Strait Maritime Centre. Certificates of appreciation were presented to all volunteers. The volunteers at Home Hill are currently transitioning to Council and are in the process of completing registration forms and National Police Checks prior to being formally inducted. Twenty nine (29) community groups, clubs and organisations requested appreciation certificates and seven hundred, and twenty five (725) certificates were distributed. Planning is in process to streamline a more efficient process for 2016.
ITEM 4.9
PAGE 99 Report to Community Services Committee meeting on 15 June 2015
“Give Happy, Live Happy�. Council engaged Volunteer Tasmania to run two (2) workshops in May 2015. The first, Confidentiality, Boundaries and Conflict Resolution was delivered on 6 May 2015, this was followed by Customer Service Training on 20 May 2015. The sessions were three (3) hours in duration and the feedback has been very positive with a rating of four and a half (4.5) out of five (5). This is the first time that Council has offered external providers to deliver training.
Council Volunteer Breakfast 2015. April 2015 Facility
Active
Non-Active
Total Hours
Number of Inductions
Number of Resignations
Devonport Regional Gallery
35
0
28
0
0
Bass Strait Maritime Centre
22
6
345
0
0
The Julie Burgess Project
20
21
149
0
1
Events
0
17
0
0
0
Visitor Information Centre
20
3
146
1
0
TOTAL
97
47
668
1
1
ITEM 4.9
PAGE 100 Report to Community Services Committee meeting on 15 June 2015
TOTAL VOLUNTEER HOURS PERCENTAGE - APRIL Gallery 4% VIC 22% BSMC 52%
Julie Burgess 22%
May 2015 Facility
Active
Non-Active
Total Hours
Number of Inductions
Number of Resignations
Devonport Regional Gallery
35
0
37
0
0
East Devonport Recreation Centre
0
0
0
0
0
Devonport Recreation Centre
0
0
0
0
0
Bass Strait Maritime Centre
23
6
315
1
0
The Julie Burgess Project
21
20
135
0
0
Events
15
0
11
0
2
Visitor Information Centre
21
2
151
0
0
TOTAL
115
28
649
1
2
TOTAL VOLUNTEER HOURS PERCENTAGE - MAY Gallery 6%
VIC 23% Events 2%
BSMC 48%
Julie Burgess 21%
1.12 Mersey Bluff Historical Cemetery Council and the Rotary Club of Devonport North conducted a two day working bee to rehabilitate and better protect the headstones, which had been deteriorating in their resting place just off Coles Beach Road at the Devonport Bluff. The project has ITEM 4.9
PAGE 101 Report to Community Services Committee meeting on 15 June 2015
enabled Council and the Club to promote a shared value for history, recognising the need to protect and conserve it for future generations. The headstones are the last remaining remnants of the Mersey Bluff Cemetery which saw some three hundred and forty-six (346) people buried there between 1887 and 1952. Following on from this project, Council has been contacted by family members of the late George Rennison Bell who have requested assistance in the return of his headstone from Zeehan to its original resting place.
National Reconciliation Week Council in partnership with UTAS and Recognise, supported National Reconciliation week with the screening and panel discussion of Mabo. Eddie Mabo‟s daughter and visual artist Gail Mabo was in attendance at the Devonport Entertainment Centre for the screening of the Rachel Perkins‟ multi-award winning film MABO to local high schools, and again in the evening at St Brendan Shaw College for screening and a question and answer session. 1.13 Men’s Health Week Council will this year run a Men‟s Health Week Activity in partnership with Choose Life Services (CLS) at the East Devonport Football Club. The event will be on Thursday, 18 June 2015 from 7-9 pm. and will be an informal, non-threating, blokes talking with blokes about blokes health issues. Planning is currently on going for this activity. 2
ARTS AND CUTURAL DEVELOPMENT
2.1
Devonport Regional Gallery The North West Art Circle Annual Exhibition opened on Friday, 15 May 2015 with sixty (60) people in attendance. Awards were presented by the judges to four (4) artists; Gerry Jensen received Best in Exhibition for her work titled The Old Potter; Denise Frost received the Emerging Artist Award for her work titled Wave Burst; Sandy Michell received a Highly Commended for her work titled Rockscape and Christine Lillas received a Highly Commended for her work titled Red Interior. The NWAC conducted a series of workshops over the duration of the Exhibition from 16–31 May 2015. All session attracted maximum capacity attendance. In addition, every Sunday afternoon from 1.30-3.30pm NWAC artists were in action at the Gallery! Featuring three different artists each week, they create their intricate works and were available to chat about the process.
ITEM 4.9
PAGE 102 Report to Community Services Committee meeting on 15 June 2015
Sandra Henderson, Three Heads are Better Than One, mixed media
The True Self: David Rosetzky Selected Works opens in the Main Gallery and the Magical Secrecy Tour: Nancy Mauro–Flude opens in the Little Gallery on Friday, 5 June 2015 at 6:00pm.
2.2
Bass Strait Maritime Centre 2.2.1 Activity During April 2015 the Centre hosted a Latrobe High School work experience student and this month are assisting the TAFE with a work placement. Another successful Pirate Day was held on April 16 with approximately 650 visitors. Feedback was very positive with many patrons commenting that it was good value for money. Many entered into the spirit of the day by dressing up, the weather was kind and the improvements implemented from the previous year were well received. With activities centred outside in the park, there was less congestion in the Centre itself. ITEM 4.9
PAGE 103 Report to Community Services Committee meeting on 15 June 2015
The interpretation panels telling the story of Joshua Slocum have been erected in the park and were officially unveiled on 12 June 2015, Slocum was the first person to sail solo around the world in his small sail boat “Spray”. His stay in Devonport is well documented in his book “Sailing Alone Around the World” The Bass Strait Maritime Centre and Julie Burgess Volunteer afternoon tea was held on 18 May 2015, it was well supported and provides an opportunity for volunteers to be informed of decisions being made and initiatives to be undertaken relevant to their area.
Another successful maritime and heritage talk was held on 26 May 2015, with around 35 people in attendance. Linda Clark, a maritime archaeologist, spoke on her experience working on the wreck of the Sydney Cove. There are currently some artefacts on display at QVMAG. ITEM 4.9
PAGE 104 Report to Community Services Committee meeting on 15 June 2015
The Maritime Heritage Organisations of Tasmania (MHOOT) held a seminar on 27 May 2015, at QVMAG as a way of reconnecting again after a lapse in meetings over the last two (2) years. There was good representation from around the State. The Bass Strait Maritime Centre Coordinator delivered a presentation on “Change, Challenges and Communication – Keeping Volunteers Engaged” which was well received and very topical for many of the organisations attending. 2.2.2 The Collection Collection Management has been a priority with the shed at the annexe cleaned out, items previously stored at a private residence has been relocated and are in the process of being sorted. An action plan has been developed with key collection management volunteers in readiness for the catalogue of collection items to be transferred to the database “Past Perfect” and to improve the working conditions in the work room. A key component is to also update the computer and laptop. Training will be organised for the volunteers 2.2.3 Julie Burgess Julie Burgess crew undertook some intensive training on 16 May 2015, with Toby Greenlees of MAST involved. The training incorporated classroom as well as practical training on the ketch itself. It was well attended and identified topics for further training sessions over the winter.
ITEM 4.9
PAGE 105 Report to Community Services Committee meeting on 15 June 2015
3
RECREATION AND SPORTS DEVELOPMENT
3.1
Sports Marketing Australia Program Sports Marketing Australia has been involved in the following events to date in 2015: Event
Date
Participants
PGA Tasmanian Senior Open
8/9 February 2015
60
Touch Tasmania State Cup
31 Jan – 1 Feb 2015
300
Basketball Tas Pre-season Classic
March 2015
200
Basketball Tas College and High School Invitational
30/31 May 2015
300
Sport Marketing Australia has also provided Council with an opportunity for Devonport to host a series of sporting events. Brief details are provided in the table below. The SRSSC and Council Officers will assess the economic benefits to the community against the cost to host the event to determine which events are accepted. Event
Date
National – Soccer Under 12
February 2016 Sept-Oct 2015 March 2016 November 2016 2016
State - Festival of Soccer State – Summer Cup Soccer State – Para sport/disability State - Bocce National – Australian Open Archery State – Bowls Gala Week State – Basketball Championships 10-11 years State – AFL Women‟s Gala Weekend State – Schools Touch Festival National – Canoe Slalom National – Dragon Boat 3.2
Expected Number of Participation/Visitor days in Numbers Devonport 400
6
200
2
500-600
0
25
2
Tba
2
October 2015 January 2017 September 2015 & 2016 2016
240-360
3
530
7
300
2
100
2
November 2016 November 2015 2016
340
2
150
4
300
3
Recreation Centre’s - bookings During the month of April there was 250 bookings received for the Devonport Recreation Centre and 36 received for the East Devonport Recreation and Function Centre. ITEM 4.9
PAGE 106 Report to Community Services Committee meeting on 15 June 2015
Devonport hosted another Sports Marketing Australia/Basketball Tasmania event over the weekend 30-31 May 2015. The College Championships and High School Invitational saw 30 teams from around the State compete at both of Council‟s recreation centres. Approximately 300 competitors plus their families enjoyed Devonport‟s cafés and eating establishments, shops and accommodation. A combined newsletter and calendar of events for the recreation centres will be introduced in June. The newsletter will promote activities at the centres as well as promote club events. 3.3
Sports Grounds There were a total 5 unique sports ground bookings for the month of April. Valley Road Soccer Centre All Weather Artificial Training Facility – the facility was officially opened by the Federal Member for Braddon, Mr Brett Whiteley, MP on Saturday, 6 June 2015 at 11.30am. The $1.1M project was completed in April 2015; the project was fully funded by the Federal Government. The Devonport City Soccer Club will own the asset and is responsible for the maintenance and depreciation of the facility.
3.4
Staff Development Webinar Series – empowering clubs and their volunteers Council‟s Recreation Department has joined a large number of council‟s across Australia to participate in a series of 10 webinar‟s arranged by an organisation called Sports Community. Sports Community‟s vision is to help build stronger communities by assisting „grass roots‟ sports clubs to succeed through the empowerment of club volunteers. Sports Community believe healthy local sports clubs play a vital role within the community and endeavour to empower volunteers, around Australia, through the provision of information and training to help them achieve their objectives. ITEM 4.9
PAGE 107 Report to Community Services Committee meeting on 15 June 2015
Sports Community has developed a series of webinars to empower council staff in club development and sport and recreation roles to service their constituent clubs more effectively. Commencing 21 May 2015 the training series was developed based on feedback received from councils on staff development needs. Sessions in the series are delivered in a webinar online training format to enable Council staff from all over Australia to attend. There is also the added benefit of ongoing learning opportunities via access to recordings of the training sessions as well as access to a forum for students after each session where learning‟s can be exchanged and networks developed. 4
GRANTS Details
Status – all relevant
Comments (Include Acquittal Date)
Local Government Energy Efficiency Program (LGEEP) Coastal Program Cradle Coast NRM Community Energy Efficiency Program (CEEP) Social Determinants of Health - Tas Medical Local – Food Security Green Army
6
Solar Hot Water – will acquit by end of Nov
5
To maintain urban waterway at Jiloa Way Milestone# 5 in progress
National Youth Week – Department of Premier & Cabinet Museums Australia 2015 Conference Bursary
6
Museums Australia 2015 Conference Bursary MAGNA Award
4
TEYF Grant
6
LGAT Healthy Communities Grant
1
Status Legend 1 Applied for 4 Successful
5 5
1. Project planning acquitted; 2. Implementation
5
Rehabilitation of Clayton Reserve – protection of Central North Burrowing Crayfish habitat Funds for Reclaim the Lane. Acquittal due 15 May 2015. Funds for Dianne Sheehan (DRG). Conference 21-24 May 2015 Funds for Ellie Ray (DRG). Conference 2124 May 2015 Devonport Regional Gallery Storage Facility 1,2,3 Create Early Years Program DRG Food Connection/Mobile Food Co-op vehicle.
4
1
2 5
Waiting decision Received
3 6
ITEM 4.9
Amount
In Budget $20,000
Y
$8,000
Y
$543,611
Y
Phase 1: $50,000 Phase 2: $300,000
N
$130,000 in kind value – team of participants and minor materials for six months
N
$5,085
Y
$770
Y
$770
Y
$2,800
N
$5,000
N
Unsuccessful Acquitted
PAGE 108 Report to Community Services Committee meeting on 15 June 2015
5
ENVIRONMENTAL SUSTAINABILITY
5.1
Community Energy Efficiency Project (CEEP) The Community Energy Efficiency Program (CEEP) is a Commonwealth Government funded program which is covering 2/3 of the costs for Council to undertake initiatives which improve the energy efficiency of council and community buildings, facilities and lighting as well as delivering community education. The Community Energy Efficient Project is in its final stage and Council is now in the process of preparing final reporting.
6
TOURISM, MARKETING AND PROMOTION
6.1
Tourism Development Strategy The installation of the Bass Highway signage is due to be completed in June 2015.
6.2
Cradle Country Marketing Group The Cradle Country Marketing Group met on 20 May 2015. The partnership agreement between Devonport, Latrobe, Kentish and Central Coast Councils has been endorsed by each Council. The partnership agreement document will be signed and finalised in June.
6.3
Retail Promotion A destination television commercial has been developed with Southern Cross television and aired during May 2015. The commercial will continue to be aired during Autumn/Winter. The commercial has received over 1500 views on YouTube, as at 1 June.
7
EVENTS
7.1
Devonport Food Wine Festival Devonport Food and Wine Festival Committee has met and has commenced planning for 2016
7.2
Jazz Festival Devonport Jazz Festival planning is well advanced and the full program is available at http://www.devonportjazz.com/index02.php?id=9 The event will run from July 23-26, 2015 around various venues in Devonport. Thur 7-9pm
Gospel Song
The Don Centre
Fri
12-2pm
Nichaud Fitzgibbon
House of Anvers
5.30-6.30pm
HERD with Gianni Marinucci
Centenary Court, DECC
6-8pm
Ingrid James Quartet
Cafe Inn-dulgence
6-9pm
Mia Palencia & Kelly Ottaway
Wagyu Pie Company & Bakehouse
6.30-8.30pm
Feel the Manouche
Devonport Regional Gallery
7-9pm
The Jive Dogs
East Devonport Child & Family Centre
8-10pm
Grace Knight
Town Hall Theatre, DECC
8pm 'til late
Dance with Shirazz
Forth Community Hall
9.30pm 'til late
Lloyd Spiegel
Molly Malones Irish Pub
Sat
8.30-10.30am Ingrid James Quartet
Drift Cafe
10-11am
Centenary Court, DECC
HERD with Danny Healy
ITEM 4.9
PAGE 109 Report to Community Services Committee meeting on 15 June 2015
10am-12pm
7AD presents Musos in the Mall
Rooke Street Mall
12-2pm
Nichaud Fitzgibbon
Bass Strait Maritime Centre
12-2pm
Mia Palencia & Kelly Otttaway
House of Anvers
12-2pm
The Jive Dogs
Tapas Lounge Bar
2.30-4.30pm
Lloyd Spiegel
Spreyton Cider Co.
3-5pm
Jan Preston's Boogie Circus
Ghost Rock Vineyard
4.30-5.30pm
HERD
Centenary Court, DECC
6pm
An Evening with Grace Knight
La Pomme Brasserie
7-9pm
Cygnet Jazz Collective
The Central Bar
7pm-12am
G and T
Devonport Tennis Club
7.30-9.30pm
Feel the Manouche and Ingrid James Quartet
Town Hall Theatre, DECC
8pm
Wendy Matthews sings Billy Holiday
Red Hot Music
8-11pm
Shirazz
Devonport Football Club
10-11pm
Modern Jazz Standards
Centenary Court, DECC
Nichaud Fitzgibbon
La Pomme Brasserie
11am-12pm
TNT - Explosive but not dangerous!
Centenary Court, DECC
12-2pm
New Talent Showcase
Molly Malones Irish Pub
12-2pm
Cygnet Jazz Collective
Tapas Lounge Bar
12-3pm
Mia Palencia & Kelly Ottaway
Barringwood Estate
2pm
Wendy Matthews sings Billie Holiday Red Hot Music
3-5pm
Jan Preston's Boogie Circus
Mersey Yacht Club
7-9pm
Rhonda Burchmore's Sophisticated Ladies of Jazz
Town Hall Theatre, DECC
7.30-10pm
Great American Songbook
The Wharf
Sun 9-11am
7.3
Council supported events Council supported a number of events including
Anzac Day 25 April 2015 Approximately 8,000 people attended the ANZAC Day commemorations in Devonport, at both the Dawn and 11 o‟clock services. The events were run in partnership between Council and the Devonport RSL. Celebrating the ANZAC Centenary this year, there were several additional aspects to ceremony including a lone piper at the Dawn Service, a musical tribute by the Devonport Choral Society at the Commemoration, themed banners in the Mall and along Mussel Rock, a special garden planting with the words “100 Years ANZAC” written in flowers and the erection of a Memorial Wall near the Cenotaph.
Anzac Day Dinner 18 April A special dinner honouring the Centenary of ANZAC was coordinated by Marketing & Promotions and the Devonport RSL with assistance from the Devonport Entertainment & Convention Centre. 100 guests were present ITEM 4.9
PAGE 110 Report to Community Services Committee meeting on 15 June 2015
for the three course dinner. Entertainment was presented by the Australian Army Band Tasmania and a very informative and moving talk was given by author and veteran Barry Heard.
Targa lunch stop and Paloona stage 28 April 2015
Mayors Charity Gala 8 May 2015
Meander Valley Women‟s National Road series & U/19 selection race 1-3 May
COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council‟s operating budget as a result of this recommendation.
RISK IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council.
CONCLUSION This report is provided for information purposes only and to allow Council and the community to be updated on matters of interest.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.
Author: Position:
April Nelson Executive Assistant
Endorsed: Position
ITEM 4.9
Paul West General Manager
PAGE 111 Community Services Committee meeting Agenda 15 June 2015
5.0
CLOSURE
There being no further business the Chairman declared the meeting closed at <insert time> pm.