Agenda community services committee 17 october 2016 by Devonport City Council

NOTICE OF MEETING Notice is hereby given that a Community Services Committee meeting of the Devonport City Council will be held in the Council Chambers, 17 Fenton Way, on Monday 17 October 2016, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.

Paul West GENERAL MANAGER 12 October 2016

AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 17 OCTOBER 2016 AT THE COUNCIL CHAMBERS AT 5:30PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0

PROCEDURAL............................................................................................. 2

3.1

PUBLIC QUESTION TIME ...................................................................................................................... 2

3.1.1

Questions on notice from the public ........................................................................................... 3

3.1.2

Question without notice from the public .................................................................................... 3

3.2

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3

4.0

COMMUNITY SERVICES REPORTS .................................................................. 4

4.1

Minutes of the Sport and Recreation Strategic Special Committee Meeting September 2016 (D441287)............................................................................................................ 4

4.2

Minutes of the Community Development Strategic Special Committee Meeting (D441924) .......................................................................................................................................... 9

4.3

Mersey Community Care - Request for Financial Assistance (D435879) ............................. 14

4.4

Events Strategy (D429237) .......................................................................................................... 18

4.5

Reinstate Baseball Ground at Maidstone Park (D437182) ..................................................... 38

4.6

Devonport Jazz 2016 (D439949) .................................................................................................. 47

4.7

Financial Assistance - Round One 2016/2017 (D441339)........................................................ 52

4.8

Community Services Report - October 2016 (D441288) ......................................................... 57

5.0

CLOSURE ................................................................................................ 69

PAGE 1 Community Services Committee meeting Agenda 17 October 2016

Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 17 October 2016 commencing at 5:30pm. PRESENT Present Chairman

Apology

Ald A L Rockliff Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald S L Martin Ald T M Milne

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

2.0

DECLARATIONS OF INTEREST

PAGE 2 Community Services Committee meeting Agenda 17 October 2016

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME

Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.

Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.

A maximum period of time of 30 minutes in total will be allowed for public participation.

A maximum period of time of 3 minutes will be allowed for each individual.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.

A question by any member of the public and an answer to that question are not to be debated.

The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.

PAGE 3 Community Services Committee meeting Agenda 17 October 2016

3.1.1

Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.

3.1.2

Question without notice from the public

3.2

QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 4 Report to Community Services Committee meeting on 17 October 2016

4.0

COMMUNITY SERVICES REPORTS

4.1

MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING - SEPTEMBER 2016 File: 30161 D441287

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4

Ensure effective committees

administration

and

operation

Council’s

SUMMARY To present the Minutes of the Sport and Recreation Strategic Special Committee (SRSSC). This Committee provides the conduit between a number of local sporting organisations and Council.

BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation Committees. These Committees include representatives from the community together with three Aldermen.

STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.

DISCUSSION The Sport and Recreation Strategic Special Committee met on Wednesday 28 September 2016. Key points discussed during the meeting included: 

The Committee was updated on the Masters Games and passed a motion for Council to investigate options for Devonport hosting a Tasmanian Masters Games.



The Committee was briefed on Sport and Recreation events for August/September 2016.



The Committee was informed of the Major/Minor financial assistance grants received in the first round for 2016.



The Committee discussed an opportunity to have a high-profile curator undertake work on the turf wicket at Devonport Oval prior to the 2017 Masters Games and cricket season.

COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.

FINANCIAL IMPLICATIONS Should Council proceed with securing a curator as discussed at the meeting, it would need to cover airfares, accommodation and incidental expenses. There is an opportunity to offset these expenses through securing sponsorship, a fee for curators from

ITEM 4.1

PAGE 5 Report to Community Services Committee meeting on 17 October 2016

neighbouring Councils to attend a two-day workshop and a reduction in normal contract work to prepare the ground. Should Devonport host or organise a Tasmanian Masters Games, there will be associated costs.

RISK IMPLICATIONS There are no risk implications which relate to this report.

CONCLUSION The minutes of the Sport and Recreation Strategic Special Committee are provided for Councilâ&#x20AC;&#x2122;s consideration. 1.

ATTACHMENTS

2016.09.28 Sport and Recreation Strategic Special Committee Minutes

RECOMMENDATION That it be recommended to Council that the minutes of the Sport and Recreation Strategic Special Committee meeting held on 28 September 2016 be received and noted; and authorise that an investigation is undertaken in relation to the staging of a Tasmanian Masters Games, which may be hosted in Devonport.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.1

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 6 2016.09.28 Sport and Recreation Strategic Special Committee Minutes

ITEM 4.1

ATTACHMENT [1]

PAGE 7 2016.09.28 Sport and Recreation Strategic Special Committee Minutes

ITEM 4.1

ATTACHMENT [1]

PAGE 8 2016.09.28 Sport and Recreation Strategic Special Committee Minutes

ITEM 4.1

ATTACHMENT [1]

PAGE 9 Report to Community Services Committee meeting on 17 October 2016

4.2

MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING File: 30162 D441924

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4

Ensure effective committees

administration

and

operation

Council’s

SUMMARY To present the minutes of the Community Development Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.

BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation committees. These Committees include representatives from the community together with three Aldermen.

STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit.

DISCUSSION The actions of the following Special Interest Groups were received and noted by the Community Development Strategic Special Committee: 

Building Families



East Devonport



Learning Communities

FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.

RISK IMPLICATIONS There are no risks implications which relate to this report.

CONCLUSION The minutes of the Strategic Special Committees are provided for Council’s information and there are no recommendations arising from those minutes.

ATTACHMENTS 1.

Unconfirmed Minutes of the Community Development Strategic Special Committee - Meeting held 27 September 2016 ITEM 4.2

PAGE 10 Report to Community Services Committee meeting on 17 October 2016

RECOMMENDATION That it be recommended to Council that the minutes of the Community Development Strategic Special Committee meeting of 27 September 2016 be received and be noted.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 4.2

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 11 Unconfirmed Minutes of the Community Development Strategic Special Committee - Meeting held 27 September 2016

ITEM 4.2

ATTACHMENT [1]

PAGE 12 Unconfirmed Minutes of the Community Development Strategic Special Committee - Meeting held 27 September 2016

ITEM 4.2

ATTACHMENT [1]

PAGE 13 Unconfirmed Minutes of the Community Development Strategic Special Committee - Meeting held 27 September 2016

ITEM 4.2

ATTACHMENT [1]

PAGE 14 Report to Community Services Committee meeting on 17 October 2016

4.3

MERSEY COMMUNITY ASSISTANCE

CARE

REQUEST

FOR

FINANCIAL

File: 13767 D435879

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.6.3

Development of partnerships between all levels of government, the private and not for profit sectors that deliver innovative solutions to complex needs and issues in conjunction with the community

SUMMARY To consider a request for financial assistance from the Mersey Community Care Association.

BACKGROUND Whilst attending a workshop with Council on 1 February 2016, Acting General Manager Kathryn Edmunds and President Ron Pankiv, provided background information to Aldermen including the following request: On Behalf of the Board of Directors, staff and volunteers from Mersey Community Care, I would like to thank you for the opportunity to present this information to you and I would sincerely ask the Devonport City Council to consider contributing an annual donation which would assist the organisation to replace at least one vehicle annually and continue to provide a safe work environment for our volunteers and a quality service for our clients and their carers. As part of the background information, it is clear that administrative and legislative changes through other tiers of government are leading to increased financial pressures for Mersey Community Care: The changes to the Home and Community Care Program, by both commonwealth and State Governments, are presenting many challenges to the Association including an increase in ‘red tape’ and many new compliance requirements that must be addressed. The association has remained committed to our objectives despite the uncertainty of continued funding beyond 2018. Due to many essential and specialist services being relocated to a central location in Tasmania, or to the major hospitals or cities, the demand for transport services will definitely increase. The State Government’s Green Paper on Health (if adopted) will create a huge increase in the demand for affordable community transport. This will greatly impact on the Mersey Community Care Association Transport Service and will require additional funding and resources to cope with the increased demand. Unfortunately, the organisation has been informed that there is no growth funding to allow for the purchase and replacement of the vehicle fleet. In the past, vehicle depreciation and growth funding have ensured that the organisation can replace vehicles at approximately 80,000kms. However, the lack of ongoing growth funding has impacted greatly on the organisation’s ability to replace vehicles annually. Council resolved that the matter be deferred pending discussion at a future workshop (Min CSC 25/16 refers). Mersey Community Care Association is a not-for-profit, community based organisation that has been providing services to the North West Coast municipalities of Devonport, ITEM 4.3

PAGE 15 Report to Community Services Committee meeting on 17 October 2016

Latrobe and Kentish for the past 44 years. During the past two years the organisation has expanded its services into the Central Coast Municipality. Prior to this the organisation had been providing Home Maintenance and Spring Cleaning services only. The organisation provides Transport, Home Maintenance, Spring Cleaning and Social Support Services to frail, older people, younger persons with a disability and their carer’s. To enable the organisation to deliver services to a current data base of 1,690 clients, Mersey Community Care relies on the availability of 176 volunteers who complete all of the tasks and duties with the exception of the Spring Cleaning Service. The ageing vehicle fleet is creating significant cost increases due to the upkeep and maintenance required to ensure the vehicles remain in a safe and roadworthy condition, in accordance with the State Government Vehicle Accreditation Regulations. To ensure that the vehicle fleet can continue to be updated, the organisation will need to source alternative avenues by which to raise funds for vehicle replacement, hence the contact with Council to determine whether there is any financial assistance that can be provided to assist with these costs.

STATUTORY REQUIREMENTS Section 77 of the Local Government Act 1993 outlines Council’s requirements in regard to grants and benefits: (1)

A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate. (1A) A benefit provided under subsection (1) may include –

(2)

(a)

in-kind assistance; and

(b)

fully or partially reduced fees, rates or charges; and

(c)

remission of rates or charges under Part 9.

The details of any grant made or benefit provided are to be included in the annual report of the council.

DISCUSSION As part of their request for financial support, Mersey Community Care presented to Latrobe, Kentish and Central Coast Councils and asked for a similar donation as requested of Devonport. Following the Council resolution, Council Officers discussed the matter with Latrobe, Kentish and Central Coast Councils to form a joint position for funding. It was clear that any contribution would be a “once-off” donation and not an ongoing annual contribution. There are a number of formulas that can be used to determine proportionate financial assistance, including models based on client numbers and population. Based on information provided by Mersey Community Care, Devonport currently has 67.8% of clients. To finalise the matter and be able to provide a response to Mersey Community Care, it is recommended that Council offer a donation of $10,000 to be used as a contribution towards replacement of a vehicle by Mersey Community Care. It is likely that Latrobe and Kentish Councils will contribute in the vicinity of $3,000 and $2,000 respectively, subject to confirmation by their Councils. Central Coast Council have a number of queries in relation ITEM 4.3

PAGE 16 Report to Community Services Committee meeting on 17 October 2016

to the funding request and will continue to liaise with Mersey Community Care directly until they reach a decision. As raised in the previous report to Council, it is questionable as to whether this matter is a local government responsibility to provide support in cases where changes at a State and/or Federal level lead to financial constraints. The request is also outside of Council’s Financial Assistance Scheme, and any future requests from the organisation must be directed through this channel. In the Financial Assistance applications recently assessed by Council, Mersey Community Care were successful in receiving a Minor Grant for Parking permits (to the value of $2,750) and a Rates Remission of $3,082.17. They also applied unsuccessfully for a Major Grant of $14,795 for solar panels and $4,725 for a Volunteer Week luncheon.

COMMUNITY ENGAGEMENT Community engagement has not been undertaken in relation to this report. A Workshop was held with Aldermen on 1 February 2016 attended by Mersey Community Care representatives, Acting General Manager, Kathryn Edmunds and President, Ron Pankiv. Details of Council’s grants program, including the application process, are available on Council’s website and advertised at regular intervals throughout the year.

FINANCIAL IMPLICATIONS The request for assistance from Mersey Community Care does not fit within Council’s Financial Assistance Scheme. Any donations or assistance provided would be outside Council’s adopted processes and is unbudgeted. There will be no financial impact should the request be declined, or conversely, if it is supported there is the potential for an annual financial request to the value determined. An allocation has been made within the operational budget to cover the recommended amount.

RISK IMPLICATIONS Council receives many requests for financial assistance from a wide range of individuals and organisations each year. In nearly all cases the arguments and reasons for seeking support are fully justifiable and deserving of support. Any request supported outside the standard financial assistance scheme may attract some criticism. Providing financial support in cases where other tiers of government should be providing it will continue to shift financial burden onto local government from the sphere of government which is actually responsible.

CONCLUSION The request for assistance from Mersey Community Care does not fit with Council’s Financial Assistance Scheme. Any donations or assistance provided would be outside Council’s adopted processes and would be unbudgeted. It appears that further support for their services should be provided by State and Federal Government. However, there appears appetite to provide a donation to recognise the work of the organisation and two of the neighbouring Councils are likely to also make a supporting contribution.

ATTACHMENTS Nil ITEM 4.3

PAGE 17 Report to Community Services Committee meeting on 17 October 2016

RECOMMENDATION That it be recommended to Council that in relation to the request from Mersey Community Care for financial assistance towards the purchase of a motor vehicle for the service that Council: 1.

provide a one off grant of $10,000 within the 2016/17 financial year only; and

write to the responsible Ministers in both the State and Federal Governments in support of Mersey Community Careâ&#x20AC;&#x2122;s plight with their ageing vehicle fleet.

Author: Position:

Shane Crawford Executive Manager Corporate, Community & Business Services

Endorsed By: Position:

ITEM 4.3

Paul West General Manager

PAGE 18 Report to Community Services Committee meeting on 17 October 2016

4.4

EVENTS STRATEGY File: 20971 D429237

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.2

Cultural facilities and programs are well planned and promoted to increase accessibility and sustainability, active engagement and strong participation for the benefit of current and future generations

SUMMARY The purpose of this report is to present the Events Strategy 2016 – 2020 to Council for adoption.

BACKGROUND An Events strategy was adopted in 2007. Although expiring some time ago the Marketing and Events unit have continued to implement a core number of Council run events, and support non council related events that align with Council’s Strategic plan and tourism development strategy. Working closely with Tourism Tasmania and the Regional Tourism organisation, the events strategy 2016-2020 provides a high level strategic direction for events in the city.

STATUTORY REQUIREMENTS There are no statutory requirements related to this strategy.

DISCUSSION The previous Devonport City Council Events strategy included a strategic framework for initiating, developing, coordinating and supporting community and regional events. The 2007-2010 strategy stated that it: The Council events strategy 2016-2020 is a high level document which outlines the strategic direction and objectives for the City. Unlike the previous strategy, the operational execution and assessment of annual events is undertaken in isolation, and presented to Council post each event. The 2016-2020 strategy has been developed to complement the Tasmanian Government Events strategy 2015-2020, and the Cradle Coast Regional Events Strategy Strategic Action plan 2016-2020. Events Tasmania delivers part of the Tasmanian Government Events Strategy 2015-2020 by providing a balanced events portfolio that enhances Tasmania’s reputation as a tourism destination. The Regional events strategy also identifies the strategic goals for the region: “To maximise the economic, social and environmental benefits to the Cradle Coast Region directly from Events of Regional Significance and Regional Events. To encourage new Events of Regional Significance which reinforce the brand proposition of the Cradle Coast Region. Encourage the retention and enhancement of already established Regional Events. To build the capability of communities and event organisers to deliver new and improved events that provide economic, social and environmental benefits to the Cradle Coast Region “

ITEM 4.4

PAGE 19 Report to Community Services Committee meeting on 17 October 2016

COMMUNITY ENGAGEMENT Council have worked closely with Tourism Tasmania, Events Tasmania, the Devonport Chamber of Commerce and Industry and Regional Tourism Organisation on the strategic direction of events. Council’s Marketing, Tourism and Recreation Manager was also the chair of the Regional Events Strategic Committee, comprising event industry and key stakeholder representation.

FINANCIAL IMPLICATIONS The operational budget for Council events is determined in line with the annual budgetary process. There are no additional costs associated with the implementation of this strategy.

RISK IMPLICATIONS 

Consultation and/or Communication There is a reputational risk that the strategy that Devonport adopts should complement the regional and State events strategies and priorities. The Tasmanian events and regional events strategy both include objectives that promote Tasmania as a business events destination, highlights social and economic benefits of events, and seek to enrich Tasmania’s keen sense of community. The regional and State strategies also focus on the attraction and dispersion of visitors to the State and region, therefore requiring the Devonport Events strategy to complement these strategies.

CONCLUSION The Devonport Events strategy 2016-2020 provides a strategic framework for the delivery of events for the City. The strategy complements regional and state strategies and plans.

ATTACHMENTS 1.

Devonport Events strategy 2016-2020

Devonport Events strategy ACTION PLAN

RECOMMENDATION That it be recommended to Council that the Events Strategy 2016-2020 be adopted.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.4

Shane Crawford Executive Manager Corporate, Community & Business Services

Devonport Events strategy 2016-2020

PAGE 20

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 21

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 22

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 23

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 24

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 25

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 26

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 27

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 28

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 29

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy 2016-2020

PAGE 30

ITEM 4.4

ATTACHMENT [1]

Devonport Events strategy ACTION PLAN

PAGE 31

ITEM 4.4

ATTACHMENT [2]

Devonport Events strategy ACTION PLAN

PAGE 32

ITEM 4.4

ATTACHMENT [2]

Devonport Events strategy ACTION PLAN

PAGE 33

ITEM 4.4

ATTACHMENT [2]

Devonport Events strategy ACTION PLAN

PAGE 34

ITEM 4.4

ATTACHMENT [2]

Devonport Events strategy ACTION PLAN

PAGE 35

ITEM 4.4

ATTACHMENT [2]

Devonport Events strategy ACTION PLAN

PAGE 36

ITEM 4.4

ATTACHMENT [2]

Devonport Events strategy ACTION PLAN

PAGE 37

ITEM 4.4

ATTACHMENT [2]

PAGE 38 Report to Community Services Committee meeting on 17 October 2016

4.5

REINSTATE BASEBALL GROUND AT MAIDSTONE PARK File: 31682 D437182

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.2

Enhance and increase the utilisation of sport and recreation facilities

SUMMARY The purpose of this report is to determine whether to undertake an upgrade to the baseball ground at Maidstone Park to allow baseball to be included in the 2017 Australian Masters Games (AMG).

BACKGROUND Baseball has not been played at Maidstone Park for approximately 30 years. Subsequently the gravelled area of the infield has deteriorated and is overgrown with weeds. Due to the lack of activity at the ground, Council’s ground maintenance is limited to 3 or 4 mowing’s a year. The Maidstone Park ground is the only baseball ground on the North West Coast. 2017 Australian Masters Games General Manager, Scott Wade has requested Council invest in an upgrade of the baseball ground to accommodate the sport at the games. Baseball Tasmania has entered the sport in the games and nominated Maidstone Park as their preferred venue. Mr Wade indicated that a second baseball ground may be required, depending on the number of registered teams. The Masters Games competition will be managed via a partnership arrangement between Baseball Victoria and Baseball Tasmania with support from Baseball Australia.

STATUTORY REQUIREMENTS There are no statutory requirements that relate to this report. ITEM 4.5

PAGE 39 Report to Community Services Committee meeting on 17 October 2016

DISCUSSION Baseball Australia’s Facilities Strategy provides a network of facilities around the country and highlights the minimum standard required for the various levels of competitions (Attachment 1). For baseball to be played at the AMG the Maidstone Park baseball field would need to be upgraded to “Club Competition Facilities” standard. At the 2015 AMG in Adelaide, participation numbers for baseball were 343 players (24 teams) and games were held daily over 7 days, at several venues. Preliminary discussions regarding participation numbers at the 2017 AMG indicate numbers are unlikely to reach the same level. The table below highlights the likely level of economic benefit to Devonport should baseball be played at Maidstone Park. Based on Tourism Research Australia’s calculation an average sports tourist will spend $262 per person per day (March 2016). Number of Number participants of nights

Average spend per Total economic benefit for person Devonport

224 (16 teams)

$262

$410,816

168 (12 teams)

$262

$308,112

140 (10 teams)

$262

$256,760

The above figures do not include multipliers (i.e. non-competitors travelling with participants). Council has received a letter from the, President of Baseball Tasmania (Attachment 2) supporting an upgrade of the baseball facility. Part of the letter provided suggestions for future use of the ground: “Once the ground is prepared, Baseball Tasmania will play an exhibition game on the ground as a means of helping to promote the sport and through that, hopefully garner interest in playing the sport in your area. I am currently in discussions with people in the Launceston area to start up baseball there and whilst the participants may baulk at travelling to Spreyton to play games, news of any new league could spark interest along the north-west coast. Having said this, if there is any interest shown through media coverage etc.; I would be only too willing to travel to Devonport to discuss setting up a league in your area. There is a possibility that, as an extension to the Batter T-ball League in Hobart, that similar agreement may be reached between softball leagues on the NW coast and Baseball Tasmania to operate t-ball competitions in your area. Spreyton could be a good venue for this. We have a sister city arrangement with the Northern Pirates from Wollongong to visit our respective states to play baseball and have had similar interest from other interstate teams. As part of any future development of this interest, we could arrange a tournament where the interstate teams would not only play games in Hobart but also at Spreyton.” 

Overflow ground for football clubs when their home grounds are closed during the week due to inclement weather. Occasionally, during winter months, grounds are closed during the week to protect them from overuse and to provide the best The following options and images are provided to assist Council in its decision making.

ITEM 4.5

PAGE 40 Report to Community Services Committee meeting on 17 October 2016

Option 1 - Full Upgrade To upgrade Maidstone Park to full “Club Competition Facilities” standard the Maidstone Park baseball facility would require a total ground renovation, removal and replacement of gravel, new player dug-outs and spectator seating. The approximate cost of this work is $50,000. Option 2 - Modified Upgrade A reduced or modified upgrade of the facility could be completed which, unlike Option 1, does not include player dug-outs or spectator seating and only provides for outfield ground renovations and gravel to be laid around bases and the pitcher’s mound, as shown in images 1 to 3. The use of marquees for player dug-outs and portable seating from the Devonport Recreation Centre may be suitable alternatives. Transporting the modules to and from Maidstone Park would cost approximately $1,000. An upgrade of this level is seen as the minimum requirements for baseball to be played at the AMG. This option would cost approximately $23,000 and a breakdown of expenditure is provided below:   

External supply of materials (soil, seed, fertiliser) Machinery/Seating modules Labour

Image 1 - First base:

Image 2 - Pitcher’s mound:

ITEM 4.5

$12,000 $ 3,000 $ 8,000

PAGE 41 Report to Community Services Committee meeting on 17 October 2016

Image 3 - Home plate/batter’s box and players dug-out;

Option 3 – Explore Alternate Venues Girdlestone Park has been considered as an alternative venue as there would be less cost in materials (soil etc.), however some ground work is required and the cost to purchase and install the necessary infrastructure including netting and poles is approximately $21,000. A breakdown of costs is provided below:   

Purchase of netting and poles Machinery Ground Work

$16,000 $ 3,000 $ 2,000

This option would impact on seasonal ground users such as Little Athletics and the East Devonport Football Club as parts of the ground will require time to regenerate. Whilst the space would be adequate, this option does present a number of challenges not faced by hosting the sport at Maidstone Park. To make the necessary modifications to any similar venue, would incur similar costs to those above. Option 4 – Utilise Multiple Venues Mr Wade has indicated that a second baseball ground may be required, depending on the number of registered teams. Should multiple baseball grounds be required, both Maidstone and Girdlestone Park would be an option; however the cost would be approximately $44,000 (Option 2 plus Option 3). Any multiple venue combination is likely to attract similar expenditure. Option 5 – Do Nothing Consideration must be given to Council’s master planning for the Maidstone Park Precinct which includes the new Gymnastics Centre and Spreyton Bowls Club proposed relocation to the Devonport Golf Club. Significant changes to the landscape at Maidstone Park are likely in the next few years should these projects receive the additional funding required for realisation. Whether baseball remains a focus in the future of Maidstone Park is yet to be determined.

ITEM 4.5

PAGE 42 Report to Community Services Committee meeting on 17 October 2016

Expenditure at the levels detailed above is a significant contribution for a week-long event with unknown participation numbers and an unknown future use of the ground. There remains the possibility the baseball facility at Maidstone Park will not be used after the games.

COMMUNITY ENGAGEMENT No community engagement has been undertaken as a result of this report.

FINANCIAL IMPLICATIONS The current facility at Maidstone Park would require significant work to host baseball at the AMG. Council must decide to what level the ground is upgraded, if at all. To assist Council in its decision making reference is made to the five options listed earlier in this report. Estimated cost for each option is listed below: 1.

Full Upgrade - $50,000

Modified upgrade – $23,000

Girdlestone Park - $21,000

Multiple venues - $44,000

No upgrade - Nil

Council have previously resolved that its maximum financial exposure to the games bid be set at $200,000 (financial and in-kind) (Min 45/15 refers). Indications of the financial model drafted by the Cradle Coast Authority show the Devonport is expected to contribute more than this $200,000, excluding any additional costs associated with this upgrade as its cash contribution to the CCA for the running of the games. There would be limited possibility to recoup minor expenditure through player registration and sponsorship income. If Council resolve to upgrade the Maidstone Park ground there is little impact on Council’s Capital Budget as the ground already has some of the infrastructure required for a baseball ground, including perimeter fencing and a 9m ball stopping fence behind the batter’s box. The 2016-2017 Operating Budget will be negatively impacted depending on the commencement of works and an allocation would be required to complete the works in next year’s budget.

RISK IMPLICATIONS 

Corporate and Business A decision not to upgrade the baseball ground, therefore excluding baseball from the AMG, may receive negative press.



Asset & Property Infrastructure Council’s marquees and portable seating modules would remain on-site for seven days, therefore a vandalism risk. Expenditure on the purpose built facility may be considered a poor return for investment should future use not eventuate.

CONCLUSION The announcement of sports and their locations is scheduled to occur on 21 October 2016. Council needs to determine whether baseball can be played in Devonport, pending an upgrade of facilities.

ITEM 4.5

PAGE 43 Report to Community Services Committee meeting on 17 October 2016

Options have been presented for consideration of Council.

ATTACHMENTS 1.

Baseball Australia - Network of Facilities

Maidstone Park Baseball Ground upgrade - Baseball Tasmania

RECOMMENDATION That it be recommended to Council that the report of the Sport and Recreation Development Coordinator in relation of Baseball facilities be received and that: Option 1 A full upgrade of the Maidstone Park Baseball Field to a level adequate for the Australian Masters Games be approved, nothing that this will require an investment of approximately $50,000. Option 2 a)

A partial upgrade of the Maidstone Park Baseball Field to a level adequate for the Australian Masters Games be approved nothing this will require an investment of approximately $23,000; and

Australian Masters Games General Manager Scott Wade be informed that Councilâ&#x20AC;&#x2122;s commitment is limited to providing one baseball ground for the games, therefore team registrations and rosters will need to be organised accordingly.

Option 3 Baseball facilities are provided at Girdlestone Park to a level adequate for the Australian Masters Games, noting this will require an investment of approximately $21,000. Option 4 Both a partial upgrade of the Maidstone Park Baseball Field and modifications at Girdlestone Park are completed to a level adequate for the Australian Masters Games, noting this will require an investment of approximately $44,000. Option 5 No financial commitment is made in relation to upgrading facilities for the purpose of baseball at the Australian Masters Games

Author: Position:

Fabio Pizzirani Sport & Recreation Coordinator

Development

Endorsed By: Position:

ITEM 4.5

Shane Crawford Executive Manager Corporate, Community & Business Services

Baseball Australia - Network of Facilities

PAGE 44

ITEM 4.5

ATTACHMENT [1]

PAGE 45 Maidstone Park Baseball Ground upgrade - Baseball Tasmania

ITEM 4.5

ATTACHMENT [2]

PAGE 46 Maidstone Park Baseball Ground upgrade - Baseball Tasmania

ITEM 4.5

ATTACHMENT [2]

PAGE 47 Report to Community Services Committee meeting on 17 October 2016

4.6

DEVONPORT JAZZ 2016 File: 30470 D439949

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.2

SUMMARY To provide Council with an overview of the Devonport Jazz Festival 2016.

BACKGROUND The Devonport Jazz Festival was held from 28-31 July 2016. The four-day festival featured 33 performances at venues throughout the region. The festival, now in its fourteenth year featured Emma Pask, Frances Madden, Bopstretch and Peter Locke Trio, and included a program from mainstream, traditional, blues, swing, modern, contemporary, Latin and gypsy jazz. Approximately 3,500 people attended the concerts, shows and events over the four-day period. This year’s attendance is up on last years with approximately 2,700 people attending the 2015 event. The format of Devonport Jazz is a combination of artists that are engaged and contracted to perform directly at a Council venue, and a number of artists that Council engages, then on sells to venues.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION The headline act for 2016 was Emma Pask, described by James Morrison as ‘The greatest gift to Australian Jazz Vocals in the last decade’. Emma played at the Devonport Entertainment & Convention Centre (DECC) and at the Hotel Gateway for a dinner and show. Audiences were impressed with Emma’s obvious jazz talent and the quality of her backing band. The festival included the Rehab Brass Band, a six-piece ensemble from the Hunter Valley who played to a packed house at the Forth Town Hall and again in Rooke Street Mall as part of Saturday morning’s, Muso’s in the Mall event. Sydney’s Frances Madden preformed at both the Town Hall and Gnomon Pavilion Ulverstone with a mix of original swing and ballads. New South Wale’s Peter Locke Trio conducted a performance in ode to Nat King Cole at Centenary Court and a packed house at the Devonport Golf Club as they performed the Great American Songbook. Pianist and composer, Bob Sedergreen and singer-songwriter Geoff Allan performed at Centenary Court with a mix of lyrical stories and original songs. The blues element was provided by Fiona Boyes, fresh from a tour of the USA.

ITEM 4.6

PAGE 48 Report to Community Services Committee meeting on 17 October 2016

The 2016 Devonport Jazz Festival also featured the musical directorship of Viktor Zappner for the last time. After 15 successful years as the Musical Director, Viktor Zappner OAM, has stepped down from his role with the Festival. Planning for the 2017 Devonport Jazz festival is already underway with the musical directorship to be undertaken by Councilâ&#x20AC;&#x2122;s Marketing and Events team. Event Promotion The marketing and promotion for Devonport Jazz included traditional mediums such as print, radio, roadside signage, television, and digital and social media. In regards to print advertising, Devonport Jazz was featured on the front cover and in editorial pieces in both Explore and Travelways magazines. Devonport Jazz appeared in 14 articles in The Advocate and 4 in The Mercury newspaper, plus a flyer in gift bags for interstate media visiting MONA in the June prior. Devonport Jazz also appeared in articles in Jetstar magazine and the International Downbeat Magazine, produced in America. These initiatives gave the event great coverage across the whole of Tasmania, into mainland Australia and the USA.

A new Television commercial was produced and played in the lead up to the festival and via Councilâ&#x20AC;&#x2122;s social media platforms. The ad appeared on WIN, ONE and Eleven television stations. Devonport Jazz received a new website for the 2016 festival which was easy to navigate and received good feedback. Website hits were unavailable for 2016 but have been set up to be readily available for the 2017 festival. New posters were also developed for all of the venues that featured artists during Devonport Jazz 2016.

ITEM 4.6

PAGE 49 Report to Community Services Committee meeting on 17 October 2016

A key initiative of the marketing and promotion of the festival for this year was a series of pop-up performances in the weeks before the festival. A small group of musicians from the Emu Jelly Jazz Band appeared at a series of pop-up mini concerts, each lasting 20 minutes, in high traffic areas in Latrobe, Devonport and Ulverstone. The pop-ups were fantastic for engaging community members across the coast and received coverage from The Mercury Newspaper and Southern Cross News. Devonport Jazz was invited to perform at the 2016 Qantaslink Cradle Coast Tourism Awards. Fiona Boyes performed a 20-minute set to attendees at the Pier 01 dinner which included representatives from the local tourism sector, tourism operators and dignitaries. The use of social media via Devonport Jazz Facebook Page, Devonport Events Facebook Page and linking to website, artist’s pages and venue pages proved successful once again. Posts reached nearly 28,000 with nearly 2,000 of those actively engaging with the posts. There was excellent coverage on social media thanks to the use of #DevonportJazz2016 with posts by artists including Emma Pask, Fiona Boyes and Bopstretch. This year Devonport Jazz received its own Instagram feed (@DevonportJazz) which allowed for plenty of photo and video content to be shared, and the highlights reshared on @DevonportTas. Devonport Jazz 2017 Planning Planning for the 2017 event is underway. The review of the 2016 event identified a number of components which will be considered for improvement in the planning for 2017. These components include: 

Review of venue locations, and number of acts that utilise the DECC;



Amendments to artist’s agreements relating to travel and accommodation expenses;



Council’s Marketing and events team to undertake musical directorship functions;



Reviewing the number of headline acts and artists that Council engage to perform at the DECC; and



Explore alternative venues that may be suitable to host the headline act.

It is anticipated that applying the above points will alter the program and delivery of the Festival in future years.

ITEM 4.6

PAGE 50 Report to Community Services Committee meeting on 17 October 2016

COMMUNITY ENGAGEMENT The Devonport Jazz Festival works collaboratively with business venues, artists, service clubs, patrons and volunteers. Community consultation was undertaken through surveys, to provide feedback on the Festival format, venues and artists. Devonport Jazz also utilised the skills, experience and resources of the Jazz Taskforce. The Taskforce of 18 volunteers were rostered on for approximately 233 hours over the festival. Their duties included acting as ushers, venue liaisons, information desk, drivers and looking after the back stage functions.

FINANCIAL IMPLICATIONS The operational budget allocated by Council to stage Devonport Jazz is $55,000 excluding any Council staffing costs. The overall operational net cost for Devonport Jazz 2016 was $63,133. A breakdown of the key operational components includes: 

$21,394 admission revenue form the Council engaged performances



$15,250 revenue from venue performance agreements



$8,500 in sponsorship



$71,266 in expenses related to artists’ fees, travel and accommodation



$14,602 in sound and venue expenses

Council incurred a loss on both the artists it directly engaged, and also those that were onsold through performance agreements to venues. In relation to Council engaged and run events, 454 tickets from a total venue capacity of 964 were sold. Council recorded a combined net loss of $15,665 on these events. For the performances sourced by Council and on sold to other venues, 1,903 of a possible 1,973 tickets were sold. Whilst it is assumed that the participating venues returned profits on the events, Council recorded a loss of $6,350 for their role in the coordination of the program. These figures do not include the costs incurred by Council for staff wages, advertising and promotion expenses. This year’s overall operational budget net cost has increased from last year’s and the 2015 overall operational net cost was $43,517.

RISK IMPLICATIONS 

Reputation There is a reputational risk to the Festival due to the retirement of the long serving musical director of 15 years, Viktor Zappner.



Financial There is a financial risk to Council that the net cost of the festival is heavily dependent upon ticket sales for the headline and supporting acts. There is also a financial risk to Council that strategies to on charge full costs associated with artists may make the artists unaffordable and reduce the return on investment for venues.

ITEM 4.6

PAGE 51 Report to Community Services Committee meeting on 17 October 2016

CONCLUSION Devonport Jazz continues to be a key event for Council. The event continues to evolve and review of the 2016 Devonport Jazz has highlighted a number of areas for improvement for future events.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the report relating to Devonport Jazz be received and that Council: 1.

note that the 2016 event ran at a net cost (loss) of $63,133 (not including staff costs),

note the feedback received on the event was generally positive, and

endorse implementing the operational delivery changes outlined to potentially reduce the future financial impact on Council of running the Jazz Festival.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.6

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 52 Report to Community Services Committee meeting on 17 October 2016

4.7

FINANCIAL ASSISTANCE - ROUND ONE 2016/2017 File: 32760 D441339

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3

Attract and promote equitable distribution and sharing of financial and other resources throughout the community

SUMMARY To present the results of further discussions regarding the 2016/2017 Financial Assistance Round One grant applications that were provisionally adopted by Council 26 September 2016.

BACKGROUND Through the provision of a Financial Assistance Scheme, the Council supports projects, programs and activities developed for the benefit of Devonport’s residents and visitors. The Round One allocations of the 2016/2017 Financial Assistance Scheme were adopted by Council 26 September 2016 (Min 176/16 refers). Three applications were provisionally accepted on the condition that further discussions be held prior to the organisations receiving a letter of offer. The three grants highlighted were: Grant

Organisation

Project Description

Amount Recommended 2016/2017 Financial Year

Major

Devonport Chamber of Commerce & Industry

Marketing Our Mainstreets project

Major

Ten Days on the Island

Beneath the Waterline, art/research and interpretation project

$4,000

Minor

Parkrun Inc

Defibrillator

$2,200

$17,000

STATUTORY REQUIREMENTS Section 77 of the Local Government Act 1993 outlines Council’s requirements in regard to grants and benefits: (1)

(2)

(a)

in-kind assistance; and

(b)

fully or partially reduced fees, rates or charges; and

(c)

remission of rates or charges under Part 9.

The details of any grant made or benefit provided are to be included in the annual report of the council.

The details of awarded grants will be reported in the 2016/2017 Annual Report. ITEM 4.7

PAGE 53 Report to Community Services Committee meeting on 17 October 2016

DISCUSSION Devonport Chamber of Commerce & Industry (DCCI) – Marketing Our Mainstreets The DCCI described their projects as: “The Marketing Our Mainstreets project involves establishing a Precinct Association for retailers in Devonport that will promote the importance of main retail areas and support the businesses, associations, organisations and professions who sustain them at the heart of our local communities. The project involves appointing a facilitator to develop the Association governance framework, and more importantly to conduct engagement with business and property owners to fine-tune the Association's goals around marketing and mentoring support to build up the success/vibrancy of the main retail streets. The project shall also determine appropriate long term funding models. The project is based on a similar model rolled out across many Victorian cities by Mainstreets Australia which has demonstrated the economic and community value of a coordinated high impact approach to marketing retail centres to visitors” The full DCCI submission was for $23,600, broken down as follows:   

Facilitator to conduct consultation and develop framework - $17,000 Development of website and digital platforms - $6,000 Pamphlet printing and design - $600

The financial assistance assessment group, whilst willing to initiate further discussions regarding the facilitator/consultant component, did not approve the other elements as they were seen as outcomes of the first stage. Council officers met with Stacey Sheehan, President of the DCCI on Wednesday 5 October 2016. The DCCI were requested to clarify whether there remains an intent to introduce a “levy” on retailers, collected via the Council rating process, to fund any subsequent actions resulting from the consulting report. Ms Sheehan indicated that the Chamber seeks to engage Maznik Consulting (Nicole Maslin) to meet with commercial property owners/retailers to outline the benefit of introducing a Precinct Association in Devonport. As part of this consultation the Chamber has committed to achieve in principle support to raise a levy to fund the cost from 80% of building owner/retailers, in accordance with the benchmark requested by the Aldermen at a workshop in January. Should they receive 80% support for the introduction, they will present that information to Council and then formally request collection of the levy via Council’s rates process. The rating process is preferred so the DCCI can achieve security of income over a five-year period, or whatever funding duration is determined. The formal report, completed by Maznik Consulting will identify support for the program and consultation feedback; key management and governance templates; a proposed budget and five-year marketing plan. Ms Sheehan further indicated the levy for the Precinct Association would be used to employ a full time Retail Marketing Manager, who amongst other tasks, would prepare and implement a strategic marketing plan and annual budget in accordance with the Board’s objectives; develop and implement marketing campaigns; build strong relationships with retailers and manage website content.

ITEM 4.7

PAGE 54 Report to Community Services Committee meeting on 17 October 2016

It was indicated that the Chamber did not see Retail Marketing as a function of local government and therefore this approach is the preferred model of the DCCI. The Chamber are aware of timing implications and lead times, therefore wish to engage the consultant as soon as possible in order for the levy to take effect from 1 July 2017. Finally, Ms Sheehan on behalf of the DCCI, expressed how positively business is responding to the commencement of Stage 1 of LIVING CITY and indicated that, in the broader private sector at least, the project is already providing much needed business confidence and growth. Council must determine whether to provide financial assistance for the project, understanding that the likely outcome will be a request for assistance to collect a levy through the rating process. Ten Days on the Island LTD (TDOI) – Beneath the Waterline, art/research and interpretation project Beneath the Waterline, an art/research and interpretation project by artist Anne Morrison proposed for the Bass Strait Maritime Centre for Ten Days on the Island 2017. The north-west coast of Tasmania has an extensive maritime history. Before roads were constructed, access to the settlements along the coast was by sea, not only connecting local communities but also connecting to the world. Today, Stanley is a fishing village, Burnie is a major commercial port and Devonport is the focus for tourism with ferries connecting the island state to mainland Australia. However, the role of women in these maritime stories is more or less absent. The Bass Strait Maritime Centre in Devonport is looking to redress this gap through its interpretation material. This project would enable local artist, Anne Morrison, to undertake a period of research at the Maritime Centre and to create an artwork/intervention in response to the collection with specific focus on the presence and absence of women. The title, ‘Beneath the Waterline', references convicts and emigrants who were often forced to live ‘below the waterline’ on their long sea voyage to Australia. It also relates to icebergs whose greater mass is concealed beneath the surface which becomes a metaphor for the stories told and images collected, and acknowledgement that there is always more beneath the surface, invisible to the eye. Ten Days on the island Visual Arts Coordinator, Jane Deeth, will work with and support the staff at the Maritime Centre and the artist with the curatorial aspects of organising this project. While the project would be presented in the visual arts program of Ten Days on the Island in March 2017, the intention would be to launch the project on International Women’s Day 2017 (8 March) in order to focus attention on the premise of the intervention. The TDOI were requested to provide further further details on the following: 1. 2.

Artistic Outcome(s) of the Project; and Opportunity for Council to retain work(s) as either a permanent loan or donation to the Bass Strait Maritime Centre.

ITEM 4.7

PAGE 55 Report to Community Services Committee meeting on 17 October 2016

The response received from TDOI is below: 1.

Artistic Outcomes of the Project Given the exploratory nature of this project, it is difficult to be absolutely certain what the outcomes will be. Nevertheless here are some parameters the artists will work within. The project will involve a period at the Maritime Centre investigating objects and images in the collection and the stories associated with them. The artist will respond creatively to these explorations. The availability of free space at the Maritime Centre is quite limited so it is unlikely that a series of larger scale work will be the outcome. However, this is not seen as a limitation. Instead, it is likely that Anne will work in and around the objects on display either placing artworks on the walls or in the display cabinets in relation to objects that artworks reference. In other words, it is not the intention to remove or replace the existing historical displays but rather integrate the creative responses throughout the centre’s existing displays. Therefore the estimate of creating 18 small works (20cm x 20cm) is given as an indication of the scope and intensity of the work to be created. This is equivalent to 12 works (25 x25 cm) or 6 works (60 x60cm). Individual works could be in a range of sizes depending on the object under consideration and the space limitations relating to each particular location within the museum’s display. While Anne will respond to items and stories in the collection, her interventions are likely to involve watercolour and other 2-dimensional art media including digital possibilities that will allow her to reference the material in the collection in diverse ways appropriate to the objects in question.

Opportunity for Council to retain works either on permanent loan or donation to the Bass Strait Maritime Centre With regard to this request, the artist is willing to offer to the value of the grant to the Bass Strait Maritime Centre on permanent loan. Please note, the current market value of 12 works (size 25 x25 cm) or 6 works (size 60 x60cm) would in excess of $4,800.

Parkrun Inc – Defibrillator To provide Devonport Parkrun with an Automated Emergency Defibrillator (AED). Discussions have been undertaken with Parkrun Inc and the Devonport Surf Lifesaving Club to negotiate a mutually agreeable outcome. The Surf Club have agreed to provide a Defibrillator (AED) during Parkrun events, and have advised Parkrun accordingly. The arrangement will be monitored over coming months and if successful, no further action will be required. If the arrangement becomes problematic, Parkrun will re-apply for the grant in the next round.

COMMUNITY ENGAGEMENT Community engagement has not been undertaken in relation to this report. Details of Council’s grants program, including the application process, are available on Council’s website and advertised in July of each year.

ITEM 4.7

PAGE 56 Report to Community Services Committee meeting on 17 October 2016

FINANCIAL IMPLICATIONS The awarded grants, rate remissions and donations will be funded through 2016/2017 Community Financial Assistance budget allocations. The allocation of funds for the grants discussed in this report were adopted by Council 26 September 2016 (Min 176/16 refers). The financial impact will be determinant on the decision made by Council.

RISK IMPLICATIONS There is a risk that the organisations may be critical of Councilâ&#x20AC;&#x2122;s decision in relation to the allocation of the funds. There is a risk that the organisations maybe unable to deliver agreed outcomes. Should Council fund the DCCI project it may face potential reputational risks associated with using the rating process to collect the levy and the public relations implications Council may face from retailers opposing the introduction of the levy.

CONCLUSION Discussions have been held with the three applicants for funding to clarify the requests and discuss alternatives. Information is presented for the deliberation of Council.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the report regarding Financial Assistance be received and noted, and Council; a)

approve the funding for the Ten Days on the Island project on the basis the artwork to the value of the grant can be retained by the Bass Strait Maritime Centre on a permanent loan; and

decline the request for funding for Parkrun Inc on the basis a trial arrangement with the Devonport Surf Lifesaving Club has been established; and

Option 1 c)

approve the financial assistance request from the Devonport Chamber of Commerce and Industry to the value of $17,000; or

Option 2 c)

decline the financial assistance request from the Devonport Chamber of Commerce and Industry until further information is obtained regarding the support or otherwise for the introduction of a retail levy.

Author: Position:

Shane Crawford Executive Manager Corporate, Community & Business Services

Endorsed By: Position:

ITEM 4.7

Paul West General Manager

PAGE 57 Report to Community Services Committee meeting on 17 October 2016

4.8

COMMUNITY SERVICES REPORT - OCTOBER 2016 File: 29530 D441288

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 August- 30 September.

BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.

STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:    

Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Tourism, Marketing, Promotion and Events

DISCUSSION 1

COMMUNITY DEVELOPMENT

1.1

Participation Across Facilities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction. The following table shows the activities delivered across Council facilities over the past two months. August 2016 Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Visitor Information Centre Bass Strait Maritime Centre Julie Burgess TOTAL TOTAL August 15/16 September 2016

Customers through the Door 1,704

Number of Program Participants 385

3,390

2,463

11,892 2,084 306 0 19,376 16,451

4,099 N/A 42 0 6,989 6,846

Customers through the Door

ITEM 4.8

Number of Program Participants

PAGE 58 Report to Community Services Committee meeting on 17 October 2016

1.2

Devonport Regional Gallery

1,573

190

East Devonport Recreation Centre Devonport Recreation Centre Visitor Information Centre Bass Strait Maritime Centre Julie Burgess TOTAL TOTAL September 15/16

2,293

1,720

10,284 2,936 775 0 17,861 19,579

2,967 N/A 54 0 4,931 9,423

Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below. Details Carols by Candlelight* Devonport Brass Band

End date and length of agreement 2 year Agreement. 30 June 2016 3 year Agreement. 30 June 2019

Amount - If Applicable $3,000 P/A $12,000 Year 1 $10,000 Year 2 $8,000 Year 3

Devonport Community House

3 year Agreement. 30 June 2019

$25,000 P/A

Tasmanian Arboretum

2 year Agreement. 1 July 2018

$22,000 P/A

National Trust of Australia – Home Hill operations

3 year Agreement. October 2018

$28,000 P/A

Youth and Family Focus

5 year Agreement. 9 July 2018

Rental agreement/ Youth services - in kind funding

* Waiting on return of signed agreement Currently Council’s volunteer workforce currently stands at 155 registered volunteers providing assistance to Bass Strait Maritime Centre, Julie Burgess, Visitor Information Centre, Devonport Regional Gallery and Events. Volunteers continue to complete online inductions and where identified Working with Vulnerable People Checks are applied for. The migration of volunteer data onto the new volunteer management software has begun. 1.3

Seasonal Program and Publication The spring season program, “Devonport – Spring” is currently being delivered. The program is available for download on Council’s website. Development of the Summer program and publication has commenced, the program again focuses on a wide range of free and low cost activities. Initiatives delivered will be by Council and supporting partners, with a focus on arts, culture, heritage, health and wellbeing, learning, food and community connections. The Spring program also includes dedicated programs for Seniors Week and the Festival of Learning.

ITEM 4.8

PAGE 59 Report to Community Services Committee meeting on 17 October 2016

1.4

Read Devonport – Year of Family Literacy Read Devonport – Year of Family Literacy was launched on Thursday, 6 October 2016 at the Child and Family Centre – East Devonport. Key project partners are Council, Devonport LINC, Child and Family Centre – East Devonport and the delivery is supported by the Building Families Special Interest Group. A number of programs, projects and initiatives will be delivered throughout the year and include, appointment of a reading ambassador, The Great 1000 Book Challenge, Ducks Away Book Launch, Building Brighter, Stronger Families Conference, Summer Reading Challenges, along with ongoing activities which seek to embed a culture of reading and learning in Devonport. 1.4.1 Reading Ambassador Acclaimed Children’s author Mem Fox has accepted to become the Devonport Reading Ambassador for 2016/2017. She will provide the community with monthly messages on the value of reading as a family, launch her national book tour for Ducks Away in Devonport and be a keynote speaker at Building Brighter, Stronger Families Conference delivered jointly by Council, Devonport LINC and Child and Family Centre – East Devonport. 1.4.2

Ducks Away Book Launch - “A Special Conversation with Mem Fox and Judy Horacek” The ongoing strategic collaboration between Council, Child and Family Centre - East Devonport and Devonport LINC, has worked with Scholastic Australia to secure Devonport as the launch location for the Ducks Away National Book Tour. This event is a direct result of the relationship Mem Fox has built with Devonport since her visit on 28 June 2016. This is the first time Mem Fox has included Tasmania in a book tour and the first time a non-capital city has been chosen as the launch location. The book launch will include a targeted session reengaging parents at East Devonport, a story and book signing at the Devonport LINC, with the main event being, “A Special Conversation with Mem Fox and Judy Horacek” on Tuesday, 1 November 2016 at the Devonport Entertainment and Convention Centre (DECC). Tickets are available for purchase at the DECC Box Office or online from the DECC website.

1.4.3 The Great 1000 Book Challenge The Great 1000 Book Challenge is the second initiative of the strategic partnership between Council, Devonport LINC and the Child and Family Centre – East Devonport. The project intends to maximise and maintain the growing community in action that is occurring as a direct result of the Mem Fox visit which occurred in June 2016. The Great 1000 Book Challenge seeks to take on organisational partners that deliver services/education to children (0-7) and challenge them as a collective to read 1000 Books in that venue or class. The challenge seeks for families to embrace the joys of reading aloud to children, with the strengthening family connections and improving literacy as the key long term outcomes. The pilot venues are close to completing the first “The Great 1000 Book Challenge”. 1.5

Seniors Week A full program has been planned for Senior’s Week 2016 which commences 10 October. The program includes the following: 

50+ years Ratepayers Luncheon at the Devonport RSL;

ITEM 4.8

PAGE 60 Report to Community Services Committee meeting on 17 October 2016



Seniors, Grandparents and Children Morning Tea and storytelling, at the Child and Family Centre East Devonport;



A Taste of the House, community luncheon prepared and shared at the East Devonport Community House;



North West Film Society’s Seniors Week Film (Sweet Bean) at Cmax Cinema;



Fit for the Future - fun activities and BBQ at Round House Park;



As I Age – Devonport Regional Gallery; and



Trifles at the Soccer Club.

To deliver these programs Council will be working with partners including East Devonport Community House, East Devonport Child and Family Centre, Orana, Tasmanian Police, North West Film Society and the Devonport Soccer Club. 1.6

Citizenship Council’s most recent Citizenship ceremony was held on Wednesday, 28 September 2016 at Council Chambers, at which six (6) new citizens to were welcomed to Devonport.

1.7

Public Art Artist Josh Foley is in the production phase of the East Devonport Public Art Project – Power Play. His work is now visible on the junction boxes in the retail precinct area (Murray and Wright Streets). A two-day public workshop on public art approaches was delivered by Josh Foley on 26 and 27 September 2016.

1.8

Community Financial Assistance 1.8.1 Donations September 2016 Donation Requests – Approved Organisation

Purpose

Devonport High School

Award

$50

Yes

Reece High School

Award

$50

Yes

$30

Rotary Club Devonport 1.9

Amount Approved

East Movie Ticket for child

Festival of Learning The Devonport Festival of Learning has been delivered and provided an opportunity to spread awareness about the importance of learning, increase knowledge about what is on offer in the Devonport region and contribute to building Devonport as a healthy vibrant learning community.

1.10 Food Security Council will become a member of a North West Food Coalification seeking to apply a coalition regional approach to addressing food security issues experienced in North West Tasmania. A preliminary meeting was conducted in August 2016 which brought together North West Councils, UTAS, Cradle Coast Authority, Department of Health, Farmers/Producers, Community Organisations and Agricultural sector peak bodies.

ITEM 4.8

PAGE 61 Report to Community Services Committee meeting on 17 October 2016

ARTS AND CULTURAL DEVELOPMENT

2.1

Devonport Regional Gallery (DRG) 2.1.1 Exhibitions Past Exhibition closed on Sunday 7 August The Lyons Share: Photographs of the Lyons Family from the Robinson Collection, DCC Permanent Collection Brochure publication The Little Gallery The Wilderness Pill: Con Rhee Total visitation: 3,778 (8 weeks) Lisa Garland: Still Reverence Solo Commission Main Gallery and The Little Gallery Friday 12 August: Opened by Dr Deb Malor, Honorary Associate, QVMAG Catalogue publication: catalogue essay and images Opening attendance: 90 Total visitation: 2,672 (6 weeks) 2.1.2 Annual Funding Applications are now open for the Arts Tasmania annual and multi-year funding round. The Gallery is applying for multi-year funding agreement with a potential increase funding to assist with operational expenses. 2.1.3 Tidal Festival Judges Jane Devery and Jane Stewart have shortlisted 22 artists for this yearâ&#x20AC;&#x2122;s tidal award. A press release was sent out announcing the finalistsâ&#x20AC;&#x2122; and the Director has been interviewed on the ABC radio. The finalists are listed on the Gallery website and Facebook Page. A new initiative based on a laneway market is being pursued. The market will take place prior to Christmas with artisan stalls celebrating all things tidal. 2.1.4 Public Programs Currently the Droogs are progressing their current project with Burnie street artist KT Hollywood who is working with them on the design phase for a mural at the back of the Devonport Bookshop. The planned installation is October 2016. Below is a table of Public Programs run through August and September: Date 2 August 3 August 4 August 5 August 6 August 13 August 15 August 23 August 24 August 30 August

Program Arts Tasmania & Ozco Funding Opportunity Forum Nightscape photography, Brian Sollors & Peter Taylor, Ed & PP Officer Little Aesthetics, Our Lady of Lourdes Little Aesthetics, Devonport Primary Life Drawing with June Wilson Life Drawing with June Wilson Books+ Art Life Drawing with June Wilson Nightscape photography Brian Sollors and Peter Taylor; Ed & PP Officer Life Drawing with June Wilson ITEM 4.8

Attendance 21 15 43 29 16 16 7 18 14 15

PAGE 62 Report to Community Services Committee meeting on 17 October 2016

31 August 13 September 15 September 16,17,19, 22, 23 September

Nightscape photography Life Drawing with June Wilson Twilight Tour - In Conversation with the artist and curator Droogs Street Art Devonport Bookshop

9 14 29 26

2.1.5 Education Below is a table of Education Programs run through August and September: Date 4 August 5 August 23 August 24 August 30 August 1 September 6 September 7 September 13 September 20 September 23 September 2.2

Program Attendance Little Aesthetics Our Lady of Lourdes x 2 83 groups Little Aesthetics, Devonport Primary 29 Life Drawing with June Wilson 18 1.2.3 Create, Outreach (CS Book 34 challenge event) Life Drawing 17 Lisa Garland floor talk 9 Life Drawing 17 Little Aesthetics Outreach Devonport 29 Christian School 1,2,3 Create with Gareth Taylor 21 Life Drawing 16 Little Aesthetics Outreach DoE Early Years 100 Conference

Bass Strait Maritime Centre 2.2.1 Recent Activities 

Quiet month for visitor numbers for August but activity improved during September with two school groups, two coach group breakfasts and three other group visits – hosting the Wynyard-Somerset Scout Group, City of Devonport Lions and Scenic Cruises coach group in addition to visitors.



The container exhibition has been opened to the public. Any sponsorship which may be available in the future will be utilised to improve the exhibition.



Two staff members attended the Tourism Industry Council of Tasmania workshop: Tourism Boost on 3 August. The workshop covered basic tourism sector knowledge, the broader tourism industry and key branding and marketing strategies.

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15 August, two representatives from the cruise ship operators – Cunard Line and Bob Wood Cruise Group – visited the Centre while in Tasmania on an organised famil.

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BSMC hosted the Infinity Holidays famil on August 21. The 9 participants were interstate Flight Centre staff. Excellent feedback received.

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Book signing and discussion by Andrew Wilson for his book Old Sea Dogs of Tasmania hosted by the BSMC on August 26 and attended by 19 people. ITEM 4.8

PAGE 63 Report to Community Services Committee meeting on 17 October 2016



The Joshua Slocum exhibition was opened on August 28 by Deputy Mayor Annette Rockliff with 22 people attending. The series of paintings are a collaboration by Bill Flowers and Krystal Clancy and were completed on the “Spirit of Tasmania” day sailings as part of the entertainment. The Maritime and History Talk “A Look at Rooke in Pictures” was presented by volunteer, Helen Anderson, on September 6 was a great success with 54 people attending.

L to R: Chris Mead of Creature Tales, Deputy Mayor Annette Rockliff, Artist, Bill Flowers and Elizabeth Ferrara, Hotel Services Coordinator – TT Line.

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The southern wall of the main gallery area has been refreshed with the assistance of Devonport Regional Art Gallery’s curator.

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BSMC is working with the Gallery planning activities to participate in the Tidal Festival in January.

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The Tourism Industry Council of Tasmania renewal of accreditation has been completed.

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BSMC is now registered with the Children’s University as a destination for the Passport to Learning. Children have to undertake an activity at the Centre to get a stamp in their “passport”.

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Annual maintenance of the internal interpretation panels is underway to ensure the panels are kept in good condition.

2.2.2 Julie Burgess 

The new interpretation panel at the pontoon has been installed and anecdotal feedback indicates it is already making a difference with people stopping to read the information and improved visitor numbers on the Julie Burgess when open for Inspection days.

ITEM 4.8

PAGE 64 Report to Community Services Committee meeting on 17 October 2016



A review of all aspects of the operations of the Julie Burgess is underway.

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Preparations for the annual survey are well underway. Vessel is scheduled to be slipped for maintenance and survey on 17 October.

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Preparations are underway for the Australian Wooden Boat Festival in February. Three passengers for the voyage to Hobart have been confirmed with deposits paid.

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A draft crew training schedule for the start of the season has been prepared and presented for approval by the Julie Burgess Operations Committee.

2.2.3 Collection Management 

Two more sessions for the development of the Disaster Preparedness Plan were held on 26 August and 30 September. The draft plan is almost complete.



BSMC is currently receiving 10 days’ curator assistance, one day per week for 10 weeks. A schedule of prioritised tasks has been developed for completion during the period.



Sorting the library books has now been completed.

RECREATION AND SPORTS DEVELOPMENT

3.1

Sports Marketing Australia (SMA) Program The following SMA/Council events were held in August-September: 3.1.1 Basketball TAS Under 12 State Championships 27-28 August 2016 A very popular event with over 50 teams participating from around the State. Due to the large number of participants, venues at Latrobe and Ulverstone were required in addition to the Devonport and East Devonport Recreation Centres. 3.1.2 Sports Marketing Australia upcoming events The following SMA sporting events have been confirmed for 2016/2017: 

Bowls Tasmania French-Holbrook Test Series between Tasmania and Victoria, 4-6 December 2016



Bowls Tasmania Gala Bowls Week, 2-8 January 2017. ITEM 4.8

PAGE 65 Report to Community Services Committee meeting on 17 October 2016

3.1.3 Other (non SMA) sporting events during August and September 

FFA Cup – 10 August and 30 August Westfield Football Federation Australia Cup (FFA Cup) – Wednesday, 10 August and Tuesday, 30 August. The Devonport Strikers created history for Tasmanian Soccer by being the first team to make it to round 16 in the national FFA Cup. Over 2,500 spectators attended the round 32 game and over 3,000 spectators attended the round 16 game, which the Strikers lost to Victorian powerhouse club, Bentleigh Greens 1 – 0.

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North West Basketball Union Junior Intertown Finals 21 August 2016 The Warriors Basketball Club hosted the Junior Intertown Finals at the Devonport Recreation Centre stadium on Sunday 21 August.

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Tasmanian Racquetball Open 12-14 August 2016 The Devonport Racquetball Club hosted the Tasmanian Racquetball Open at the Devonport Recreation Centre, 12-14 August.

3.1.4 Other upcoming sports events 

2016 Tour of Tasmania Cycling Event; 5-9 October. Devonport hosted two sections of this race which is part of the 2016 Subaru National Road Cycling Series



2016 Peaks Challenge Cradle Mountain Cycling Event 29-30 October. This event is in its second year. The Bluff Precinct will be base for approximately 500 riders, with the majority of competitors from interstate.

3.2

2017 Australian Masters Games Update Australian Masters Games General Manager, Scott Wade will announce the participating sports and venues on Friday, 21 October, exactly one year out from the event. The announcement will also confirm venues for the Opening and Closing Ceremonies and the location of the competitor’s accreditation village.

3.2

Recreation Centres Bookings for facilities at Devonport Recreation Centre (DRC) for August and September are listed in the table below: Bookings - Devonport Recreation Centre Judo Room Meeting Room Sauna Squash Stadium Table Tennis Building Youth Centre Total

Aug 2016 15 20 31 47 97 54 81 345

Sept 2016 15 19 29 36 70 50 61 280

Bookings for facilities at East Devonport Recreation & Function Centre (EDR&FC) for August and September are listed in the table below: Bookings – East Devonport Recreation & Function Centre Community Room Stadium Total

Aug 2016 24 42 66

ITEM 4.8

Sept 2016 23 33 56

PAGE 66 Report to Community Services Committee meeting on 17 October 2016

Special events held at the DRC for August & September are listed in the table below: Special Events - Devonport Recreation Centre NWPSSA Sports Expo Tasmanian Racquetball Open NWBU Junior Intertown Grand Finals Tech Steps Dance Exams Basketball Tasmania State Under 12 Championships Devonport Primary School Tournament BTAS School Holiday Clinic Total

Date 2/8/2016 12-14/8/2016 21/08/2016 21&27/8/2016 27-28/8/2016 24-25/9/2016 28-29/9/2016 7

Special event/s held at the EDR&FC for August & September are listed in the table below: Special Events – East Devonport Recreation & Function Centre Basketball Tasmania State Under 12 Championships JayDee Events Total 3.3

Date 27-28/8/2016 16/09/2016 2

Sports Grounds There were in total 27 sports ground/reserve bookings for the months of August & September, see table below: Ground/Reserve Reserves – Vietnam Vets Memorial Reserves – Bluff Reserves – Roundhouse Park Reserves – Kelcey Tier Byard Park Devonport Oval Don Rec Ground Girdlestone Park Maidstone Park Meercroft Park & Eugene Total

August 2016 1 1 1 0 4 1 1 1 3 2 15

September 2016 0 3 2 1 2 1 1 1 0 1 12

There were in total 55 hall bookings for the months of August & September, see table below: August 2016 27 1 0 28

Hall Don Memorial Hall Spreyton Memorial Hall Melrose Memorial Hall Total 3.4

September 2016 25 1 1 27

Health & Wellbeing Programs 3.4.1 Canning Drive Bootcamp Sessions have been continuing in the winter months at the East Devonport Recreation & Function Centre. ITEM 4.8

PAGE 67 Report to Community Services Committee meeting on 17 October 2016

The program has been rewarding for all concerned and participation numbers continue to grow; the last session before the September school holidays saw 22 children and 7 parents attend.

3.4.2 School Holidays Program – Term 3 The final sport and recreation based program for 2016 has again proven popular; the four-day program was booked out. Forty primary school children from grades 3 and 4 have registered for the program. 3.4.3 Tai Chi people with Parkinson’s, MS and Arthritis This activity continues to be very popular with participants. The Tai Chi session is held in the Meeting Room at the Devonport Recreation Centre between 2.00pm – 2.45pm every Thursday. 3.4.4 New Tai Chi Program In addition to the Tai Chi program for people with serious illnesses, a new program for the elderly is planned to commence in mid-October 2016, after Seniors Week. 3.4.5 Mums n Bubs Fitness Program Mums n Bubs fitness program is held every Wednesday morning at the East Devonport Child & Family Centre. The sessions are tailored so the bubs are included as much as possible through exercises. The feedback has been very positive, with many participants commenting that they have improved in both mental and physical wellbeing. 4

TOURISM, MARKETING AND PROMOTION

4.1

Tourism 4.1.1 Tourism Development Strategy The Tourism Development Strategy 2009-2019 has a total of 109 actions/ recommendations of which 50 have been completed or are in progress. The recommendations include categories of:    

Activities and Attractions - Getting to and around Devonport Creating a Devonport Identity Quality of Experience Management and Resourcing

Council officers will continue to work with industry, Tourism operators and peak bodies in the progression of the strategy recommendations. ITEM 4.8

PAGE 68 Report to Community Services Committee meeting on 17 October 2016

4.1.2 Cradle Coast Tourism Executive THE CCTE met Thursday 15 September 2016. Agenda items included reports and discussion on:   

Introduction of new members to CCTE Regional advertising Tourism Tasmania Data

4.1.3 Cradle Country Marketing Group The CCMG met on Thursday 22 September, agenda items included: 

Cradle Country Tourism Booklet re-design. Aiming to have booklet produced and printed for summer tourism season.

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TT Lines TVC advertising, filming and production of advert in mid-October and commence playing on board the spirit in November 2016 for 12 months.

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Social media, discussion on setting up a CCMG Facebook page

COMMUNITY ENGAGEMENT The information provided above details all community engagement.

FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council’s operating budget as a result of this recommendation.

RISK IMPLICATIONS There are no risk implications which relate to this report.

CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.

Author: Position:

Shane Crawford Executive Manager Corporate, Community & Business Services

Endorsed By: Position:

ITEM 4.8

Paul West General Manager

PAGE 69 Community Services Committee meeting Agenda 17 October 2016

5.0

CLOSURE

There being no further business the Chairman declared the meeting closed at <insert time> pm.