NOTICE OF MEETING Notice is hereby given that a Community Services Committee meeting of the Devonport City Council will be held in the Council Chambers, on Monday 10 April 2017, commencing at the conclusion of the Infrastructure Works and Development Committee, which will commence 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 5 April 2017
AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 10 APRIL 2017 AT THE COUNCIL CHAMBERS AT THE CONCLUSION OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE WHICH WILL COMMENCE AT 5:30PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
COMMUNITY SERVICES REPORTS .................................................................. 4
4.1
Permanent Art Collection Acquisition (D466616) ...................................................................... 4
4.2
Sports Carnivals Association of Tasmania - Application for Funding (D466750) ................ 10
4.3
Minutes of the Sport and Recreation Strategic Special Committee Meeting March 2017 (D466849) .................................................................................................................. 15
4.4
Community Services Report - April 2017 (D466768)................................................................. 20
5.0
CLOSURE ................................................................................................ 36
PAGE 1 Community Services Committee meeting Agenda 10 April 2017
Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 10 April 2017 commencing at the conclusion of the Infrastructure Works and Development Committtee which will commence at 5:30pm. PRESENT Present Chairman
Apology
Ald A L Rockliff Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald S L Martin Ald T M Milne
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Community Services Committee meeting Agenda 10 April 2017
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.
2.
Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
PAGE 3 Community Services Committee meeting Agenda 10 April 2017
3.2
QUESTIONS ON NOTICE FROM ALDERMEN
At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Report to Community Services Committee meeting on 10 April 2017
4.0
COMMUNITY SERVICES REPORTS
4.1
PERMANENT ART COLLECTION ACQUISITION File: 29956 D466616
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.1
Acknowledge, preserve and celebrate local art, culture and heritage
SUMMARY To consider acquisition of proposed artwork for inclusion in Council’s permanent art collection.
BACKGROUND At its meeting held on 22 February 2017, the Devonport Regional Gallery Special Interest Group assessed the suitability of the artworks titled Waterline #1, Waterline #3 and Waterline #7, 2015 by Anne Morrison against the Art Collection Policy, for consideration of acquisition into the permanent art collection. Prior to this Council at its meeting held on 24 August 2015 (Min 174/15 refers) determined to approve the request that any unspent capital budget funds allocated for acquisition of artworks for the 2015-2016 Financial Year be carried forward and combined with future capital budget allocations for the acquisition of a work from a significant Tasmanian artist. The acquisitions above are related to this recommendation and recommended to be funded through associated carried forward capital funds.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION Anne Morrison was born in Scotland in 1966, before relocating to Tasmania. Morrison holds a Doctor of Philosophy, Fine Art from the University of Tasmania (1999), a Master of Arts, Royal College of Art, London (1990) and a Bachelor of Arts (Hons) from the Glasgow School of Art (1988). She has exhibited widely, and has won several awards including Highly Commended in the Bay of Fires Art Prize (2013); TasArt Awards, Burnie City Council Award (2012); and Highly Commended in the Fleurie Biennale, South Australia (2008). Anne Morrison’s work has been featured in numerous group exhibitions, including; Reimagined: Artists response to the collection, QVMAG (2015); Felt Presence, Devonport Regional Gallery (2013); Tasmania Today: An Island State, Academy Gallery Launceston (2013); The Hobart Art Prize, TMAG (2012); The Glover Art Prize (2006); and Senses of Place, Plimsoll Gallery (2006). She has also had numerous solo exhibitions, including Remnants (2010) and Living Systems (2007) at Despard Gallery; Sentient Body (1999) and Liquid Voices (1995) at Plimsoll Gallery; Intermediate Ground, The Bond Store, Tasmanian Museum and Gallery (1997); and Preservation and Loss at Devonport Regional Gallery (2016). Anne has also curated the exhibition Intimate and Distant Landscapes, shown at Devonport Regional Gallery as part of Ten Days on the Island (2008). Morrison’s works are held in collections both within Australia and internationally, including; Tasmanian Museum and Art Gallery; Derwent Art Collection, Tasmania; Artbank Australia; ITEM 4.1
PAGE 5 Report to Community Services Committee meeting on 10 April 2017
University of Tasmania; Royal College of Art, United Kingdom; Northfield Academy, Scotland; Scottish Arts Council, and private collections within Australia and internationally. The works Waterline #1, Waterline #3 and Waterline #7 were displayed in the Devonport Regional Gallery exhibition Preservation and Loss from 6 February – 13 March 2016, Morrison’s exhibition as the 2015 Solo Commission artist. The Waterline series expands on Morrison’s ongoing examination of systems of nature, particularly relating to coastlines, and our relationships with the environment. As stated by Patrick Sutczak in the Preservation and Loss catalogue essay: “Anne Morrison’s work is rich in detail, and profoundly informed by the fundamental systems of nature. For Morrison, as an artist, the natural environment inspires, entices and compels her to create. Observations and interactions with organic and non-organic forms, particularly those found along the shoreline of waterways and beaches, are catalysts for an imaginative and speculative approach to her compositions”. Morrison’s biography on Tasmanian Arts Guide further describes: “Anne Morrison’s recent works are intimate and delicate studies of skeletal branches, brittle fragments of fossilized coral, sea sponges, and seaweeds interwoven with wires, rope, and netting. The paintings on paper in contrast to works on linen and canvas are stripped back to reveal the bare bones, forms hovering, floating, exposed, isolated and studied like a droplet of water or a cell under a microscope. Woven together their complex patterns and architectures mimic the rhythms of natural forces, in constant material exchange. They evoke the transient and ephemeral beauty of our environment and the continual cycle of renewal and transformation. These more recent works continue to build on Morrison’s longstanding interest in the body and its sensorial relationship to the environment – a constant factor in Morrison’s practice over the course of the past 25 years”. The Permanent Collection currently holds an earlier work by Morrison, an oil on canvas titled The Sentient Body 1997, which was acquired in 2003. The acquisition of works from the Waterline series (see Attachment A) aligns with the Council’s aim to procure several key examples of works by contemporary Tasmanian artists, representing various stages of their career. Furthermore, as these works relate conceptually to the environment, specifically of coastal regions, they are cohesive with the large representation of environmentally themed works within the Permanent Collection, including the continuing acquisitions from the biennial Tidal Award. Therefore Morrison’s works have extensive potential for inclusion in a range of future Devonport Regional Gallery exhibitions.
COMMUNITY ENGAGEMENT The only community engagement undertaken is the sustained community engagement through the Devonport Regional Gallery Special Interest Group. This engagement is not specifically as a result of this report.
FINANCIAL IMPLICATIONS The acquisition costing $6,300 would be funded from the carried forward capital budget allocation of $7,300.
RISK IMPLICATIONS There is the unlikely risk the acquired art would depreciate in value either due to damage to the artwork or reputational damage to the artist. ITEM 4.1
PAGE 6 Report to Community Services Committee meeting on 10 April 2017
CONCLUSION The works Waterline #1, Waterline #3 and Waterline #7 are significant, recent examples of Anne Morrison’s work which align with all aspects of the Collection Policy. Anne Morrison is a noted artist, living and working in Tasmania, who has demonstrated her involvement in the visual arts over several decades. Further, as the feature of her 2016 Solo Commission exhibition, the Waterline series is a significant example of Morrison’s work. It is recommended that Council approve the purchase of the Anne Morrison Waterline #1, Waterline #3 and Waterline #7 artworks for inclusion in the permanent art collection.
ATTACHMENTS 1.
Attachment A
RECOMMENDATION That it be recommended to Council that it approve the purchase of the Anne Morrison Waterline #1, Waterline #3 and Waterline #7 artworks for inclusion in the permanent art collection.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.1
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 7 Attachment A
ATTACHMENT [1]
ITEM 4.1
PAGE 8 Attachment A
ATTACHMENT [1]
ITEM 4.1
PAGE 9 Attachment A
ATTACHMENT [1]
ITEM 4.1
PAGE 10 Report to Community Services Committee meeting on 10 April 2017
4.2
SPORTS CARNIVALS ASSOCIATION OF TASMANIA - APPLICATION FOR FUNDING File: 32760 D466750
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3
Attract and promote equitable distribution and sharing of financial and other resources throughout the community
SUMMARY This report is provided to assist Council in considering a request from the Sports Carnivals Association of Tasmania (SCAT) for financial assistance of $20,000 per year over three years to conduct the Devonport Carnival, part of the annual Christmas Carnivals Series. This application for funding is outside the usual Financial Assistance Program as outcomes from the program will not be known until September 2017 which would not allow SCAT sufficient time to plan and secure athlete services.
BACKGROUND Council has provided the Devonport Athletics Club (DAC) with funding for its carnival for many years through the Financial Assistance Program; in 2016 Council provided $5,000. In return, the DAC pays Council an annual sports ground charge for ground preparation work; $2,523 in 2016 plus lighting charges, approximately $1,000 for the two-night carnival. In recent years, SCAT is the peak sporting body that oversees the Christmas Carnivals on behalf of the individual clubs that conduct the carnivals.
STATUTORY REQUIREMENTS Section 77 of the Local Government Act 1993 outlines Council’s requirements regarding grants and benefits: (1)
A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate. (1A) A benefit provided under subsection (1) may include –
(2)
(a)
in-kind assistance; and
(b)
fully or partially reduced fees, rates or charges; and
(c)
remission of rates or charges under Part 9.
The details of any grant made or benefit provided are to be included in the annual report of the council.
DISCUSSION In a letter (Attachment 1) received by Council on 15 March 2017, President of SCAT, Mr Mike Gunson writes: “The Devonport Carnival has been an integral part of the Christmas carnivals for a long time. The Devonport Athletic Club will be conducting the 80th edition of their carnival this coming December. The Christmas Carnivals are a strong component of the culture of the North-West Coast.
ITEM 4.2
PAGE 11 Report to Community Services Committee meeting on 10 April 2017
…Over the last five years the cost of contracting competitors has become a lot more expensive. …Sports Carnivals Association of Tasmania (SCAT) would like to request that Devonport City Council fund SCAT the amount of $20,000 per year over three years. …Already the Devonport Carnival attracts hundreds of visitors to Devonport when you count the athletes, officials, coaches, families and friends. This number can be vastly increased with more funding.” In recent years, the Christmas Carnival Series and in particular the Devonport Carnival has been revitalised and has regained the status of being one of Australia’s best professional carnivals. This can be attributed to the level of support provided by SCAT in securing high quality athletes and in the promotion of the event and coverage through traditional media and social media outlets. A $60,000 request over three years is a significant contribution for Council. To provide some context in the 2016/17 financial assistance program the Triathlon were successful in receiving $20,000 and GTR Events $12.500 for the 2017 Tour of Tasmania. These are events similar in nature to the Carnivals series. There are options Council may wish to consider rather than proving the full funding as requested. A partial contribution may be more palatable. Consideration should be given to a $10,000 per year contribution which would include waiving the annual sports ground charge. A charge would still be applied for lighting. It is difficult to assess the request and make an informed decision with a distinct lack of information provided by SCAT. Council may wish to maintain existing funding levels until such time full financial statements of SCAT are viewed, or similarly rather than make a three-year commitment, request review of the financial statements each year prior to determining funding levels.
COMMUNITY ENGAGEMENT Community engagement has not been undertaken in relation to this report.
FINANCIAL IMPLICATIONS The request for $20,000 per year, for the next three years will impact significantly on Council’s operational budget. Historically, Council has funded this event for $5,000 per year. The amount requested has not been budgeted and at the completion of round 2 of the financial assistance grants, no monetary funds remain in the major event budget. It is recommended any support is funded from the 2017/18 budget.
RISK IMPLICATIONS Council receives many requests for financial assistance from a wide range of individuals and organisations each year. In nearly all cases the arguments and reasons for seeking support are fully justifiable and deserving of support. Any request supported outside the standard financial assistance scheme may attract some criticism. SCAT is the body that oversees the Christmas carnivals on behalf of the individual clubs that conduct the carnivals. Funding provided will be used to provide financial assistance to not only the Devonport Carnival but all other carnivals under the management and operation of this group. There remains the possibility that the Devonport Athletics Club will submit a spate request for funding as per previous years. ITEM 4.2
PAGE 12 Report to Community Services Committee meeting on 10 April 2017
CONCLUSION The Devonport Carnival is an iconic event on Devonport’s sporting calendar and forms part of the regions Christmas Carnival Series. Should Council be of the view to financially support the event, a $10,000 per year contribution which includes waiving the annual sports ground charge may be a suitable compromise position.
ATTACHMENTS 1.
Application for Funding - Sports Carnivals Association of Tasmania
RECOMMENDATION That it be recommended to Council that the request from Sports Carnivals Association of Tasmania be received and: Option 1 Determine to maintain funding and support at its current level Option 2 Agree to provide a contribution of $__________ per year for the event for ______ years, with the first contribution to be paid in the 2017/18 financial year. Option 3 defer consideration of additional funding until such time that further evidence is provided including provision detailed financial reports for the last two years and projections for the 2017 series.
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.2
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 13 Application for Funding - Sports Carnivals Association of Tasmania
ITEM 4.2
ATTACHMENT [1]
PAGE 14 Application for Funding - Sports Carnivals Association of Tasmania
ITEM 4.2
ATTACHMENT [1]
PAGE 15 Report to Community Services Committee meeting on 10 April 2017
4.3
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING - MARCH 2017 File: 30161 D466849
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the Minutes of the Sport and Recreation Strategic Special Committee (SRSSC). This Committee provides the conduit between a number of local sporting organisations and Council.
BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation Committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.
DISCUSSION The Sport and Recreation Strategic Special Committee met on Wednesday 29 March 2017. Key points discussed during the meeting included:
The Committee was updated on the Australian Masters Games progress.
The Committee was briefed on the changes to Section 23 & 24 committee structures.
The Committee was updated on financial assistance grants 2016/17.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION The minutes of the Sport and Recreation Strategic Special Committee are provided for Council’s consideration.
ATTACHMENTS 1.
2016.03.29 Sport and Recreation Strategic Special Committee Minutes
ITEM 4.3
PAGE 16 Report to Community Services Committee meeting on 10 April 2017
RECOMMENDATION That it be recommended to Council that the minutes of the Sport and Recreation Strategic Special Committee meeting held on Wednesday 29 March 2017 be received and noted.
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.3
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 17 2016.03.29 Sport and Recreation Strategic Special Committee Minutes
ITEM 4.3
ATTACHMENT [1]
PAGE 18 2016.03.29 Sport and Recreation Strategic Special Committee Minutes
ITEM 4.3
ATTACHMENT [1]
PAGE 19 2016.03.29 Sport and Recreation Strategic Special Committee Minutes
ITEM 4.3
ATTACHMENT [1]
PAGE 20 Report to Community Services Committee meeting on 10 April 2017
4.4
COMMUNITY SERVICES REPORT - APRIL 2017 File: 29530 D466768
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 February- 31 March.
BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:
Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Tourism, Marketing, Promotion and Events Devonport Entertainment and Convention Centre (DECC)
DISCUSSION 1.
COMMUNITY DEVELOPMENT
1.1
Participation Across Facilities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction. The following table shows the activities delivered across Council facilities over the past two months. February 2016 Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Visitor Information Centre
Customers Door
through 2,094
the Number of Participants 72
3,465
2,054
5,022
2,831
5,725
N/A
ITEM 4.4
Program
PAGE 21 Report to Community Services Committee meeting on 10 April 2017
Bass Strait Maritime Centre Julie Burgess Devonport Entertainment & Convention Centre TOTAL TOTAL February 15/16 March 2017
0
142 1,183
0 N/A
18,551 16,005
4,957 4,289
Customers Door
Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Visitor Information Centre Bass Strait Maritime Centre Julie Burgess Devonport Entertainment & Convention Centre TOTAL TOTAL March 15/16 1.2
920
through 2,360
the Number of Participants 395
2,999
2,116
13,348
3,695
5,793 1,014
N/A 37
86 3,292
0 150
28,892 13,631
6,393 1,863
Program
Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below. Details Carols by Candlelight Devonport Brass Band
3 year Agreement. 30 June 2019
National Trust of Australia – Home Hill operations Devonport-Cradle Country Marketing Group
3 year Agreement. 30 June 2019 2 year Agreement. 1 July 2018 3 year Agreement. October 2018 3 year Agreement – June 2018
Youth and Family & Community Connections
5 year Agreement. 9 July 2018
Devonport Community House Tasmanian Arboretum
1.3
End date and length of agreement 2 year Agreement. 30 June 2018
Amount – If Applicable $ 3,000 P/A $12,000 Year 1 $10,000 Year 2 $ 8,000 Year 3 $25,000 P/A $22,000 P/A $28,000 P/A $15,000 P/A Rental agreement/ Youth services - in kind funding
Seasonal Program and Publication The delivery of Autumn season program has commenced. The program is available for download on Council’s website. The program again focuses on a wide range of ITEM 4.4
PAGE 22 Report to Community Services Committee meeting on 10 April 2017
free and low cost activities. Initiatives will be delivered by Council and supporting partners, with a focus on arts, culture, heritage, health and wellbeing, learning, food and community connections. Activities which have already been delivered include Diamonds of Devonport, Beneath the Waterline Exhibition, Building Brighter, Stronger Families and Harmony Day. 1.4
Community Financial Assistance Round Two of the Minor and Major Grants have been assessed and approved, contract paperwork is currently being processed.
1.5
International Women’s Day – Diamonds of Devonport 1.5.1
Secret Women’s Business The inaugural Secret Women’s Business (an International Women’s Day initiative) was held on Monday, 6 March 2017 at the Devonport Entertainment and Convention Centre. The evening gave the public an opportunity to enjoy talks from three prominent local women speaking about their journeys and insights on how to succeed in life and business as a woman, managing your finances achieving a work-life balance and turning your passion into a successful business. This was attended by 38 people and garnered positive feedback.
1.5.2
Diamonds of Devonport Diamonds of Devonport was held on Wednesday 8 March 2017 at the Bass Strait Maritime Centre with 30 local women awarded on the night. This year the scope was broadened to 4 categories
Personal achievement Business achievement Community Achievement Young Achiever (under 30)
This was well accepted in the community and was attended by 120 people and guests on the evening. 1.6
Harmony Day Harmony Day was celebrated at the East Devonport Child and Family Centre in partnership with Devonport City Council on 21 March 2017. This was an evening event which was a celebration and sharing of food and companionship. Guest speaker Grace Walsh, Project Coordinator of the Multicultural Council from Hobart spoke to the 100 plus audience. ABC Northern Tasmania spoke with children at the event and made a video which can be found at https://www.facebook.com/abcnorthtas
1.7
Volunteer Week Volunteer week is approaching and Council will be celebrating volunteers with a Breakfast at the Argosy in East Devonport on Wednesday 10 May. This will include recognition of years of service. Each year Council seeks to support Devonport organisations and community groups in the recognition of their volunteers, through the provision of “Volunteer Certificates of Recognition”. The closing date for this will be Monday 10 April 2017. Already 438 certificates have been printed for community groups.
1.8
Building Brighter, Stronger Families Conference The Building Brighter, Stronger Families Conference was delivered on 11 March 2017 with over 100 attending. ITEM 4.4
PAGE 23 Report to Community Services Committee meeting on 10 April 2017
2
ARTS AND CULTURAL DEVELOPMENT
2.1
DECC 2.1.1 Theatre Performances & Events Productions staged at the DECC were as follows: Commercial Hire
Justice Crew – Alberts Entertainment The Everly Brothers & Buddy Holly – Ben Maiorana Entertainment Charmaine Wilson – Freaky Whispers Oh What a Night! – Dynamic Management The Best of the Eagles – Harbour Agency Martha Wainwright in Concert – Chugg Entertainment Anh Do the Happiest Refugee – A-List Entertainment
Community Hire
The God That Comes – Ten Days on the Island The Frock – Ten Days on the Island Theatre Performance Attendance & Income Totals Total DECC Income
Number of Days Hired
Number of Perform/Events
Audience Attendances
Commercial Hire
7
7
2080
$33,772.44
Co Presentations
3
2
150
$6,295.68
Totals
9
9
2230
$40,068.12
Performance
ITEM 4.4
PAGE 24 Report to Community Services Committee meeting on 10 April 2017
2.1.2 Meetings and Functions A total of 22 non-performance events including meetings and professional development sessions were held at the DECC during February/March 2017. Meetings & Functions Meetings Training
Total
Number of Days Hired
Number of Attendees
18
443
$10,968.00
4
12
$0
22
455
$10,968.00
&
DCC Bookings (No Charge) Totals
Income
2.1.3 DECC Ticketing During February/March, the DECC Box Office sold a total of 2717 tickets to local, state-wide and national performances and events. A breakdown of sales is as follows: Box office/Agency Sales DECC Theatre Events Concert in the Vines Ten Days on the Island Ticketmaster Events Ticketek Events
Total Tickets Feb/March 2017 2080 140 85 353 59
Sold
2.1.4 Technician Pre-production work for the three school musicals coming up later this year has begun. Technical discussions meetings and performed projection demonstrations have been held for Our Lady of Lourdes, Don College and St Brendan-Shaw College. The Entertainment Centre have been encouraging all amateur theatre productions to realise the potential of projecting sets and backdrops in their shows. Technician staff supported the Vietnam veteran’s day in conjunction with Events and also making a start on the production management for Jazz 2017. March saw the Junior Soccer Championships return to Valley Road, and the DECC team once again provided production services. 2.1.5 Coming Events 2.2
Kasey Chambers – Dragonfly Tour – April 6 Swan Lake – Imperial Russian Ballet Company – April 7 Matt Hale – Hypnolicious – April 22 Razzamatazz – Rotary Club of Devonport – April 24 Australian Bee Gees Show – April 26 Melbourne International Comedy Festival Roadshow – April 27 Whistle Down the Wind – Devonport Choral Society May 12 - 27
Devonport Regional Gallery (DRG) 2.2.1 Exhibitions GIVING VOICE: THE ART OF DISSENT was a Salamanca Arts Centre (SAC) exhibition toured by Contemporary Art Tasmania. The exhibition had strong ITEM 4.4
PAGE 25 Report to Community Services Committee meeting on 10 April 2017
social currency presenting the work of eight contemporary Australasian artists who document their opinions on social and political issues facing the world today. A DECOLONIAL GEOGRAPHIC 19 MARCH – 30 APRIL 2017 Guest Curator: Fernando do Campo Artists: Richard Bell, Hon Cattapan, Juan Davila, Kerry Gregan, Raafat ishak, Penny Mason, Alex Pittendrigh, Jessica Rankin, Judy Watson, Megan Walch, Ruth Waller The curator, Fernando do Campo was invited to develop and present an exhibition under the Gallery’s Guest Curator Program. This exhibition was launched as part of 10 Days on the Island Festival. Exhibition Development Funding from Contemporary Art Tasmania and the exhibition was selected for a national tour in 2016 by Contemporary Art Tasmania Touring pending interest from other galleries.
Jane Haley, CEO 10 Days on the Island Festival speaking at the opening of A decolonial geographic
2.2.2 Grants Tasmanian Community Fund: The Gallery was successful in securing $12,540 to support a young person as the National Youth Week (NYW) Project Officer. National Youth Week Grants Program (dpac): towards presenting the event.
The Gallery received $980
Arts Tasmania Cultural Heritage Grant: The Gallery received $80,000 towards its 2017-2018 program. 2.2.3 Meetings Ten members of the Droogs Committee met in February to commence discussions on the ‘Sketchbook Project’ and ‘Reclaim the Lane’. It is pleasing to note that membership has doubled in the past 12 months. FRIENDS COMMITTEE: The committee met twice in February. The second meeting was scheduled to discuss ways of attracting new members and new activities for 2017. Robert Apse was recruited as a new interim member in the lead up to the AGM. The Committee resolved to present works from the Permanent Collection for International Museums Day as an evening fundraising event.
ITEM 4.4
PAGE 26 Report to Community Services Committee meeting on 10 April 2017
THE SPECIAL INTEREST GROUP: Met on Wednesday 22 February 2017, Agenda items included a discussion on the Gallery relocation, possible acquisitions and the Directors report. TAAB & SCREEN TASMANIA ADVISORY BOARD Reform Meeting: Held Wednesday 22 March and facilitated by Paul Rees, Director of the National Motor Museum, Birwood, South Australia. The Gallery Director attended the meeting along with the Cultural and Community Development Officer and other stakeholders in the region to discuss future changes to the Board and provide feedback on the panel assessment process. The Minister for the Arts, the Hon Dr Vanessa Goodwin spoke at the commencement of the meeting. Other contributors included the Director of Arts Tasmania, David Sudmalis, and Alex Sangston, Executive Manager, Screen Tasmania. 2.2.4 Performances VIRTUOSI performed Mozart's opera The Impresario to a delighted audience of 36 on Sunday 12 February.
Virtuosi performers receive a round of applause at the end of The Impresario by Mozart
2.2.5 Education & Public Programs ART SPARK: After school art class program was launched in February for primary and secondary students. A total of 12 students attended. Four classes were held in March. THE SKETCHBOOK PROJECT: The Gallery and Droogs once again put together sketchbooks for the public to fill with their sketches in paint, pencil, collage, charcoal and text. The project was launched in February with over 400 sketchbooks distributed in the NW region. The closing date for sketchbook drop offs was 29 March 2017 and they will be displayed at the Devonport LINC during National Youth Week, 31 March –9 April 2017. YOUTH WEEK WORKSHOPS: these included two Outreach programs: screenprinting classes, one at Don College, the other at Reece High with Katie Houghton-Ward, Sarah Beckett and Tara Felts titled ‘Wear It’.
ITEM 4.4
PAGE 27 Report to Community Services Committee meeting on 10 April 2017
Screen printing (design phase) at Don College with Katie Houghton-Ward
FLOOR TALKS: The Education and Public Programs Officer presented a discussion on the exhibition Giving Voice: The Art of Dissent to 22 TasTAFE Cert 3 Visual Arts students on 24 February 2017. 36 North West Home School students and families attended a discussion on Giving Voice on the 3 March 2017. TWILIGHT TOUR: DRG conducted the tour as part of Ten Days on the Island on 23 March 2017 with 6 people in attendance. FORUM: The Gallery Director was a panel member at the Ten Days on the Island Forum on Community engagement and the Arts held at the Makers Workshop, Burnie. The Gallery presented a floor talk on Giving Voice: The Art of Dissent to TasTAFE Certificate 3 Visual Arts students. 2.3
Bass Strait Maritime Centre 2.3.1 Recent Activities
14 group bookings over February and March included cruise ship bus tours, coach tours, a school group and a community organisation have contributed to good visitor numbers.
The exterior of the building was given a fresh coat of paint in February as well as the deck.
Merchandise shelving is now on castors courtesy of the Rotary Club of Devonport North which now meets regularly in the café.
The BSMC Coordinator attended the Australian Maritime Museums Council board meeting in Hobart on 8 February 2017. A workshop on exhibition planning followed on February 9/10 as a lead up to the Australian Wooden Boat Festival. Local attendance was disappointing due to commitments to the AWBF and a repeat is scheduled for May in Launceston in an endeavour to get more volunteers attending.
On 25 February 2017, 17 people attended the tour of southern Rooke Street “Second Glance at Rooke” conducted by the Collection Management Volunteer Team. 4 people attended the encore event on March 25. The historical information and images of early businesses in southern Rooke Street will be put into a presentation which will be taken to local aged care homes during May and later be shown at the Centre.
On 8 March 2017, the Centre hosted Council’s celebration of International Women’s Day “Diamonds of Devonport” with ITEM 4.4
PAGE 28 Report to Community Services Committee meeting on 10 April 2017
approximately 120 people in attendance. The function also included the official launch of Anne Morrison’s exhibition Beneath the Waterline.
Anne Morrison’s exhibition Beneath the Waterline as part of the “10 Days on the Island” celebration of the arts in Tasmania opened at the Centre on 8 March 2017 and will run through until early May. Beneath the Waterline is Anne Morrison’s response to the Centre’s collection of objects and their associated narratives. It also acknowledges women’s experiences as convicts and immigrants forced to live below the waterline on their long sea voyage to the Antipodes.
The War at Sea travelling exhibition from the Australian National Maritime Museum opened on March 6 and will run until April 13. The panel exhibition draws on the personal accounts of Navy servicemen – through their diaries, mementoes, ships’ logs and letters home. A press release resulted in two radio interviews, ABC Radio March 24, 7AD on and an article in the Advocate on 28 March 2017.
31 people in total attended the Maritime and History Talk on 28 March 2017, with guest speaker Ted Richey. Ted’s presentation centred on the life of Dick and Dell Richey and the family fishing business and taken from his book “The Flying Fisherman”.
On 29 March 2017, the Centre hosted the meeting of Museums Galleries Australia Tasmania division. The BSMC Coordinator gave an overview and conducted tour of the exhibitions and provided an insight into the operations of the Centre.
2.3.2 Julie Burgess
Australian Wooden Boat Festival (AWBF) held February 10-13 in Hobart was a very successful event. A comprehensive report has been provided to management providing a general overview of activities undertaken at the festival including details of the sailings, numbers of passengers, the networking opportunities, shore-based activities and a financial summary. A profit of $8,600 with all costs taken into account provided a positive outcome.
ITEM 4.4
PAGE 29 Report to Community Services Committee meeting on 10 April 2017
Public sailings resumed end February after the AWBF. There are still issues with getting crew on occasion and recruitment is being ramped up.
18 passengers enjoyed a Friday night Wine Down sail on 3 March. A second scheduled evening cruise did not happen due to lack of interest.
Planning is well underway for a trip to Stanley and Three Hummock Island in April.
2.3.3 Collection Management
The temporary display featuring the Holyman Family has been completed and will run till the end of April.
Work with the Past Perfect database is continuing.
The collection of Clements and Marshall documents have been finalised for transfer to the Tasmanian Archive and Heritage Office. Items of interest for Centre records have been copied and scanned. Storage is an issue for the Centre and this is a positive outcome ensuring the documents will be kept in proper environmental conditions and eventually be readily available for public access.
3
RECREATION AND SPORTS DEVELOPMENT
3.1
The Huddle Project – North Melbourne Football Club - Program participation – March 2017 Active Learning – Devonport High School, Reece High School and St Brendan-Shaw College have all participated in the active learning program held at the Devonport Stadium. However, all three schools have not attended every session siting other school activities clashing with the timing of the Active Learning Session. Each school have 25-30 students attending. Active Girls – despite all efforts to promote the Active Girls, participation numbers to date are low. The Advocate’s Weekender featured a double page spread on the huddle’s Active Girls program. Additional promotion will continue until the completion of the demonstration project.
3.2
Sporting Events in 2017 The table below provides a list of confirmed sporting events remaining in 2017. Major events in 2017 include the Australian Masters Games, National Indoor Bowls Bias Championships, Australian Junior Road National Championships and the return of the North-West Basketball Union Finals Series and Intertown Finals.
ITEM 4.4
PAGE 30 Report to Community Services Committee meeting on 10 April 2017
Sporting Event
Dates 2017 College 27-28 May
Venue
Basketball Tasmania Invitational Australian Futsal Islanders Cup
Devonport Recreation Centre 10-12 June Devonport Recreation Centre Devonport Cup – Junior Soccer 10-12 June Meercroft Park Basketball Tasmania Tri Series 24 June Devonport Recreation Centre Tasmanian Squash Open 29 June – 2 Devonport Recreation July Centre NWBU Finals Series 4, 11, 18 & Devonport Recreation 25 July Centre National Indoor Bowls 21-27 Devonport Recreation Championships August Centre NWBU Intertown Junior Finals 27 August Devonport Recreation Centre Basketball Tasmania under 12 State 2-3 Devonport Recreation Championships September Centre Australian Junior Road National 1–3 Devonport Championships September Tour of Tasmania Cycling Race October – Devonport – 2 stages dates tbc Australian Masters Games 21-28 North West Coast October Peaks Challenge Cradle Mountain 5 Devonport to Cradle (Cycling) November Mountain and return Devonport Athletic Club Christmas 29-30 Devonport Oval Carnival December Details of sporting events in February/March: 1.
Football Federation Tasmania Skills Acquisition Soccer Carnival Dates: 3-5 March A successful carnival was hosted by the Devonport City Soccer Club. Teams from Perth, Newcastle & South Australia attended the event. Event organisers from Football Federation Tasmania plan to grow the event further in 2018 with additional teams from Victoria and New South Wales already committing to the event. Teams, officials and families were accommodated as far away as Wynyard
2.
Devonport Triathlon Dates: 18 – 19 March Unfortunately, participation numbers in the elite fields were considerably lower than expected due to the Hamilton Island Triathlon being a late inclusion to the national triathlon calendar on the same weekend. There were 280 less competitors than in last year’s event. Juniors and youth were not at this year’s event. Event organisers, Cradle Coast Sports & Events believe juniors and youth events will return in 2018 which will increase participation numbers.
ITEM 4.4
PAGE 31 Report to Community Services Committee meeting on 10 April 2017
3.
Run Devonport Dates: 19 March Event Organisers; Cradle Coast Sports & Events. Approximately 800 participants, a slight increase on the previous year
4.
Basketball Tasmania Pre-season Classic Dates: 25 – 26 March Event organisers, Basketball Tasmania (BTAS) A very popular event each year with competitors, officials and families travelling to Devonport for the weekend tournament - sixty teams (480 competitors).
5.
Futsal Tasmania NW Schools Challenge Dates: 30 – 31 March Event organisers Futsal Tasmania. This event is in its second year in Devonport, previously held in Ulverstone. Competitors this year total to 270 (32 teams), a significant increase on the previous year. Both of Council’s Recreation Centre’s were required to cater for the increase in demand.
3.3
2017 Australian Masters Games Update At a meeting held on 14 March, Kate Sims, Sport & Operations Manager for the 16th Australian Masters Games provided sporting clubs and associations with an update on all matters relating to the games, including updates on; Sporting venues - Venues for 7 of the 52 sports are still to be confirmed. Accommodation - A range of accommodation options are being explored by Cradle Coast Authority to ensure the region can accommodate the huge visitor numbers. Volunteers - A partnership with UTAS has been formed to train all volunteers using an online system; it is expected that 1,000 volunteers will be required. Marketing Strategy - To activate and build upon the combined networks of previous participants, club members, social sports participants, etc to build awareness, encourage participation and achieve our target number of 6,000 participants – 16AMG Marketing.
3.4
Recreation Centres Bookings for facilities at Devonport Recreation Centre (DRC) for February and March 2017 are listed in the table below: Bookings - Devonport Recreation Centre Judo Room Meeting Room Sauna Squash Stadium Table Tennis Building Youth Centre Total
ITEM 4.4
February 2017 15 3 25 28 80 54 63 268
March 2017 17 2 25 40 108 64 74 330
PAGE 32 Report to Community Services Committee meeting on 10 April 2017
Bookings for facilities at East Devonport Recreation & Function Centre (EDR&FC) for February and March 2017 are listed in the table below: Bookings – East Devonport Recreation & Function Centre Community Room Stadium Total
February 2017 20 21 41
March 2017 23 31 54
Special events held at the DRC for February and March 2017 are listed in the table below: Special Events - Devonport Recreation Centre Squash High Performance Pathways Program Senior Citizens Indoor Bowls NWBU Roster Taekwondo Grading NWBU Roster NWBU Roster Table Tennis Tournament NWBU Roster The Huddle Program Tai Chi Expo for Seniors BTAS Pre-Season Tournament Futsal Schools Challenge Total 3.5
Date 4-5/2/2017 8/2/2017 10/2/2017 19/2/2017 24/2/2017 03/03/2017 4-5/03/2017 18/03/2017 7-28/03/2017 23/03/2017 25-26/03/2017 30-31/03/2017 12
Sports Grounds There were in total 67 sports ground/reserve bookings for the months of February and March 2017, see table below: February 2017 0 7 3 0 2 0 6 5 1 7 2 3 36
Ground/Reserve Reserves – Coles Beach Reserves – Bluff Reserves – Roundhouse Park Reserves – Don Reserves – Kelcey Tier Reserves - Lighthouse Byard Park Devonport Oval Don Rec Ground Girdlestone Park Maidstone Park Meercroft Park & Eugene Total
ITEM 4.4
March 2017 0 4 3 0 1 1 7 3 2 5 2 3 31
PAGE 33 Report to Community Services Committee meeting on 10 April 2017
There were in total 54 hall bookings for the months of February and March 2017, see table below: February 2017 24 5 2 31
Hall Don Memorial Hall Spreyton Memorial Hall Melrose Memorial Hall Total 3.6
March 2017 19 3 1 23
Health & Wellbeing Programs – Recreation Officer 3.6.1 Canning Drive Bootcamp Funding has been secured for the first two terms of the school year. The East Devonport Child & Family Centre donated $1,000 per term to ensure the program continues. 3.6.2 School Holiday Program The Summer School Holidays Program (SHP) will be held in April. The program will take on a similar format to the January program with sport and recreation pop-up days during the school holidays/Easter period. As with previous SHP’s, the main objective is to encourage children to participate and try different sports that they may not have tried in the past, whilst encouraging a healthy lifestyle and good eating habits. 3.6.3 Tai Chi for Seniors & Tai Chi for people with Parkinson’s, MS and Arthritis Held at the Devonport Recreation Centre, both programs are popular with seniors. Attendances at both programs are near capacity. 3.6.4 Mums n Bub’s Fitness Program Funding has been secured for the first two terms of the school year. The East Devonport Child & Family Centre donated $1,000 per term to ensure the program continues. 3.6.5 New Bootcamp Program in partnership with the SPACE Learning Program Negotiations commenced with representatives from the SPACE Learning Program regarding the delivery of the program. 3.6.6 New Fitness Program for Seniors – Bluff Fitness Equipment Council’s Recreation Officer is currently investigating the opportunity to provide a specialised fitness program for seniors utilising Council’s new fitness equipment at the Bluff Precinct. An instructional video on how to safely use the fitness equipment, will be made available on Council’s social media page.
4
TOURISM, MARKETING AND PROMOTION TOURISM
4.1
Tourism Development Strategy Council hosted the first meeting as part of Cradle Coast Authority’s “Destination Action Plans”. Council staff together with key stakeholders in the Devonport region attended. The second meeting will be held in early May.
4.2
Cradle Country Marketing Group (CCMG) The Cradle Country Marketing Group liaised with CCA to secure TV promotion for the region on WIN TV from April through to July, showcasing the CCMG recent TVC that is ITEM 4.4
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playing on board the Spirit of Tasmania. Marketing and Events staff are continuing work on the revised tourist brochure for the Cradle Country Marketing Group. 4.3
EVENTS 4.3.1 Australian Masters Games Opening Ceremony The events team are part of a committee with other local representatives, led by the Australian Masters Games General Manager to plan the Opening Ceremony for the games to be held in Devonport on Saturday 21 October. 4.3.2 External Events 17 events were held in February & March which required Council approval. These included major events such as Taste the Harvest, Devonport Triathlon, Teddy Bear Fly in, Skyfields, The Motor Show and the Regatta. 4.3.3 Minamata Delegation Events assisted in the organisation of the Minamata Delegation to Devonport. 22 Delegates plus a translator arrived in Devonport Saturday 18 March and undertook activities as part of a planned itinerary. 4.3.4 Taste the Harvest (TTH) Council’s Events team worked with members of the City of Devonport Lions Club and Soroptimist International, to present Taste the Harvest on Sunday 12 March. As part of a Heads of Agreement with Taste the Harvest, Council support the event by providing coordination of all entertainment within the event, consisting of performances on a main stage and secondary performance space (a yurt), as well as many children’s activities. 4.3.5 DFWF The Marketing and Events team in consultation with the Devonport Food & Wine Committee chose to postpone the soft launch functions scheduled for 20 March 2017. Negotiations for additional festival sponsors continue. 4.3.6 Devonport Jazz Due to an arrangement with Tourism Tasmania, the Marketing & Events team have fast-tracked the programming of Devonport Jazz this year. After negotiating with 26 venues and 20 bands, the team have released a program of 38 events to be held from 27 – 30 July, with one additional event outside the festival weekend. The program includes headline acts The Idea of North and Monica Trapaga and international artists Myrczek & Tomaszewski (from Poland) and Lulo Reinhardt (Germany). There are several new venues on board this year. The program includes events such as the reinstatement of the ABC Radio Live Broadcast, a dementia friendly concert, silent film with a live band and a cappella workshop. Two packages have been developed in conjunction the Devonport Entertainment & Convention Centre for the headline performers and a concert series for jazz purists. The promotion of the Festival has commenced, with the marketing strategy targeting audiences in Hobart and on the mainland, encouraging visitation to our region.
COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. ITEM 4.4
PAGE 35 Report to Community Services Committee meeting on 10 April 2017
There is not expected to be any impact on the Council’s operating budget as a result of this recommendation.
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.
Author: Position:
Shane Crawford Executive Manager Corporate, Community & Business Services
Endorsed By: Position:
ITEM 4.4
Paul West General Manager
PAGE 36 Community Services Committee meeting Agenda 10 April 2017
5.0
CLOSURE
There being no further business the Chairman declared the meeting closed at
pm.