NOTICE OF MEETING Notice is hereby given that a Community Services Committee meeting of the Devonport City Council will be held in the Council Chambers, 17 Fenton Way, Devonport on Monday 15 August 2016, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 10 August 2016
AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 15 AUGUST 2016 AT THE COUNCIL CHAMBERS AT 5:30PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
COMMUNITY SERVICES REPORTS .................................................................. 4
4.1
Minutes of the Sport and Recreation Strategic Special Committee Meeting August 2016 (D429234) ................................................................................................................... 4
4.2
Minutes of the Community Development Strategic Special Committee Meeting (D430197) .......................................................................................................................................... 8
4.3
Eastside Village Branding Proposal (D427175) ........................................................................ 17
4.4
Don Reserve Environmental Management Plan - Year One Status (D431563) .................. 20
4.5
Community Services Report - August 2016 (D429051) ............................................................ 25
5.0
CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 38 Out Of Closed Session .................................................................................. 39
6.0
CLOSURE ................................................................................................ 39
PAGE 1 Community Services Committee meeting Agenda 15 August 2016
Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 15 August 2016 commencing at 5:30pm. PRESENT Present Chairman
Apology
Ald A L Rockliff Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald S L Martin Ald T M Milne
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Community Services Committee meeting Agenda 15 August 2016
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.
2.
Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
PAGE 3 Community Services Committee meeting Agenda 15 August 2016
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
3.2
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Report to Community Services Committee meeting on 15 August 2016
4.0
COMMUNITY SERVICES REPORTS
4.1
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING - AUGUST 2016 File: 30161 D429234
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the Minutes of the Sport and Recreation Strategic Special Committee (SRSSC). This Committee provides the conduit between a number of local sporting organisations and Council.
BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation Committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.
DISCUSSION The Sport and Recreation Strategic Special Committee met on Wednesday 3 August 2016. Key points discussed during the meeting included:
The Committee was briefed by both the Devonport Gymnastics Club and the Devonport/Spreyton Bowls & Golf Club on their proposed Federal Government funded projects.
The Committee was briefed on the 2016/2017 budget and what has been included in regards to Sport & Recreation.
The Committee was updated on the grass length issues at sporting grounds.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION The minutes of the Sport and Recreation Strategic Special Committee are provided for Council’s consideration. ITEM 4.1
PAGE 5 Report to Community Services Committee meeting on 15 August 2016
ATTACHMENTS 1.
2016.08.03 Sport and Recreation Strategic Special Committee Minutes
RECOMMENDATION That the minutes of the Sport and Recreation Strategic Special Committee meeting held on 3 August 2016 be received and noted.
Author: Position:
Stuart Jones Marketing, Tourism and Recreation Manager
Endorsed By: Position:
ITEM 4.1
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 6 2016.08.03 Sport and Recreation Strategic Special Committee Minutes
ITEM 4.1
ATTACHMENT [1]
PAGE 7 2016.08.03 Sport and Recreation Strategic Special Committee Minutes
ITEM 4.1
ATTACHMENT [1]
PAGE 8 Report to Community Services Committee meeting on 15 August 2016
4.2
MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING File: 30162 D430197
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the minutes of the Community Development Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.
BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit.
DISCUSSION The actions of the following Special Interest Groups were received and noted by the Community Development Strategic Special Committee:
Building Families
Community Safety
Devonport Sister Cities Association
East Devonport
Learning Communities
There were two recommendations moved by the Committee at their July meeting: 1.
The Community Development Strategic Committee recommends that Council endorse the Living + Learning Brand Logo and Associated Brand Book.
2.
The Community Development Strategic Special Committee recommends that an interpretation panel be designed and installed in proximity of the avenue of 20 Cherry Blossoms to commemorate the 20th Anniversary of the Sister City relationship with Minimata.
The Living + Learning Logo and Associated Brand Book, have been developed to brand and link learning initiatives delivered in Devonport under umbrella branding. This should support and make learning opportunities and initiatives readily identifiable to the community. The brand will remain the property of Council, and as such Council Officers and the Learning Communities Special Interest Group members supporting the delivery of the Live and Learn Strategy would be responsible for approving its use.
ITEM 4.2
PAGE 9 Report to Community Services Committee meeting on 15 August 2016
2016 signifies the 20th anniversary of the Sister City relationship between Devonport and Minimata. To commemorate this significant milestone Council resolved to plant an avenue of 20 Cherry Blossoms along Formby Road. To further enhance this initiative and provide context to the avenue of trees, it is recommended that an interpretation panel be installed in proximity to the trees. It is further recommended that this be designed, fabricated and installed prior to March 2017, to enable it to be officially unveiled during the Minimata delegation visit which is planned for the end of March 2017.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution. There has been no consultation undertaken in relation to either of the recommendations other than discussion at the relevant committees and special interest groups.
FINANCIAL IMPLICATIONS There is no existing budget allocation for the design and installation of an interpretation panel, and would require operational budget savings in the first half of the 2016/2017 to be reallocated to the project.
RISK IMPLICATIONS There are no risks identified as part of this report.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council’s information and the recommendation arising from those minutes listed. Options are provided for Council’s consideration.
ATTACHMENTS 1.
Unconfirmed Minutes of the Community Development Strategic Special Committee - Meeting held 26 July 2016
2.
Living+Learning Brand Book and Associated Brand Book - Council Report Copy Only
RECOMMENDATION That it be recommended to Council that: 1.
The minutes of the Community Development Strategic Special Committee meeting of 26 July 2016 be received and be noted;
2.
Council endorse the Living + Learning Brand Logo and Associated Brand Book;
3.
Council approve an interpretation panel being designed and installed in proximity of the avenue of Cherry Blossoms planted on Formby Road to commemorate the 20th Anniversary of the Sister City relationship with Minamata.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.2
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 10 Unconfirmed Minutes of the Community Development Strategic Special Committee - Meeting held 26 July 2016
ITEM 4.2
ATTACHMENT [1]
PAGE 11 Unconfirmed Minutes of the Community Development Strategic Special Committee - Meeting held 26 July 2016
ITEM 4.2
ATTACHMENT [1]
PAGE 12 Living+Learning Brand Book and Associated Brand Book - Council Report Copy Only
ITEM 4.2
ATTACHMENT [2]
PAGE 13 Living+Learning Brand Book and Associated Brand Book - Council Report Copy Only
ITEM 4.2
ATTACHMENT [2]
PAGE 14 Living+Learning Brand Book and Associated Brand Book - Council Report Copy Only
ITEM 4.2
ATTACHMENT [2]
PAGE 15 Living+Learning Brand Book and Associated Brand Book - Council Report Copy Only
ITEM 4.2
ATTACHMENT [2]
PAGE 16 Living+Learning Brand Book and Associated Brand Book - Council Report Copy Only
ITEM 4.2
ATTACHMENT [2]
PAGE 17 Report to Community Services Committee meeting on 15 August 2016
4.3
EASTSIDE VILLAGE BRANDING PROPOSAL File: 30169 D427175
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.2.3
Facilitate a pro‑active approach by business to embrace tourism opportunities
SUMMARY To present the outcomes from the community consultation undertaken on whether the East Devonport Retail Precinct should be rebranded as Eastside Village.
BACKGROUND In March 2014 a group referring to themselves as the “Village People”, approached the East Devonport Special Interest Group with a request to consider a proposal to rebrand the East Devonport retail precinct as “Eastside Village”. At its meeting held on 22 June 2015, Council resolved (Min 130/15 refers): “That the request from the “Village People” for the potential rebranding of the East Devonport retail precinct to “Eastside Village” be received and the Council implements a community engagement plan to canvass the views of the wider community on the proposal prior to the matter being further considered.”
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION The rationale for the request to rename the East Devonport retail precinct is to provide the area with a strong identity which would increase local community and tourist patronage and is a key strategic action of the East Devonport Community Plan: Identify and strengthen connections with the Council’s Living City Plan, including investigating rebranding of East Devonport to reflect community values and aspirations. A number of strategic actions from the East Devonport Community Plan focus on the outcome of turning the retail precinct into a vibrant community space for residents, business and tourists alike, the proposed rebranding is one of many initiatives to strengthen the identity of the area. The following actions have either been completed or a scheduled for delivering during the 2016/2017 financial year:
Pioneer Park ablution block replacement;
Pioneer Park Bike Safety Park;
Retail Precinct Public WiFi;
Establishment of Community Food Garden (East Devonport Primary School); and
Retail Precinct Public Art Project.
The proposed name change would only be informal rebranding of the retail precinct (encompassing Murray, Wright and Thomas Street) similar to the Four Ways or the Bluff precincts and would not represent a formal nomenclature change of the East Devonport suburb. ITEM 4.3
PAGE 18 Report to Community Services Committee meeting on 15 August 2016
The East Devonport retail precinct rebranding consultation consisted of an online survey hosted at www.speakupdevonport.com.au, a paper based feedback form and a listening post at East Devonport. The consultation achieved significant reach and commentary, particularly on social media, however the number of completed online surveys, feedback forms and participation at listening were limited, with a total of 77 responses. As to whether the renaming would actually assist in achieving the desired outcome is not readily identifiable nor is there evidence of strong community interest either for or against the proposal given responses was limited to 77. Key themes raised by those supporting the proposal included:
Attract more residents and visitors to the retail precinct; It promotes the community spirit and family feel that exists; It helps create positive identity for the area and reduce the negative stigma; Generate collaboration between residents and businesses; Will renew interest and bring new life to East Devonport; and The area by definition represents a village.
Key themes for those against the proposal included:
Perceived cost/waste of rate payer’s money; Associated costs for retailer rebranding; Other priorities for the precinct – traffic management, signage, street beautification, property presentation improvement etc. – ahead of renaming; Feeling that a ‘name’ change doesn’t change the physical place; and Not wanting to be identified as a village.
Speak Up Devonport Online Survey – 49 Responses For Rebranding
Against Rebranding
26
Unsure
18
5
Feedback Forms – 28 Responses For Rebranding
Against Rebranding
19
Unsure
9
0
Total Engagement - 77 Responses For Rebranding 45
Against Rebranding
Unsure
27
5
COMMUNITY ENGAGEMENT Community engagement was planned, developed and implemented in accordance with Council’s Community Engagement Policy. Community engagement was undertaken over a two-week period and included:
An online survey published at www.speakupdevonport.com.au;
Council’s website – promotion was featured on the home page and re-directed users to the online survey at www.speakupdevonport.com.au; ITEM 4.3
PAGE 19 Report to Community Services Committee meeting on 15 August 2016
Media releases were distributed to all newspaper and radio outlets and was reported on by The Advocate, ABC Northern Tasmania and 7AD.
Council’s Facebook page was utilised on to advise the community of the survey and promote the listening post;
Reported in the Mayor’s Message in Coast to Coast;
Listening Post was held outside the East Devonport IGA. Thirteen (13) people visited the listening post.
FINANCIAL IMPLICATIONS Rebranding the retail precinct with appropriate signage and directional material would incur costs that have not been budgeted for in the 2016/17 budget. In total, five (5) totem signs and one (1) precinct marker located on the corner of Murray and Wright Street would require updating with either a full skin or an updated section overlay. The quoted cost for updating the relevant signs is $740 (GST exclusive).
RISK IMPLICATIONS If Council does not support the rebranding it may receive negative criticism from the respondents who as a majority supported the rebranding. Alternatively, supporting the rebranding without the community fully understanding the costs and implications may be viewed negatively within some sections of the community and considered a waste of Council funds.
CONCLUSION The request is for Council to consider its views in rebranding the retail precinct of East Devonport, with the view of creating increased retail turnover through a stronger identity. Due to limited responses during the community engagement undertaken conclusive support for or against the project cannot be determined.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the Community and Cultural Development Manager regarding rebranding of the East Devonport retail precinct be received and noted and that Council: Option 1 supports the Eastside Village rebranding proposal and undertakes the rebranding of signage during 2016/2017. Option 2 supports the Eastside Village rebranding proposal and undertake the rebranding during scheduled sign renewal. Option 3 not support the rebranding proposal. Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.3
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 20 Report to Community Services Committee meeting on 15 August 2016
4.4
DON RESERVE ENVIRONMENTAL MANAGEMENT PLAN - YEAR ONE STATUS File: 26919 D431563
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.2.1
Support the conservation and maintenance of biodiversity corridors including coastal landscapes and preserve areas of remnant vegetation
SUMMARY To report against progress on the actions in the Don Reserve Environmental Management Plan 2015-2020.
BACKGROUND The Don Reserve Environmental Management Plan 2015 -2020 sets out actions in the Don Reserve to protect and enhance the natural bushland ecosystem for the benefit of native flora and fauna and for the enjoyment of residents and visitors. Council adopted the Strategy at its meeting held 21 November 2011 (Min 352/11 refers) and it is due for review November 2016.
STATUTORY REQUIREMENTS Section 20(2) of the Local Government Act 1993 outlines Council requirements in relation to reporting to the community. 20.
Functions and powers (2)
In performing its functions, a council is to consult, involve and be accountable to the community.
Providing information on the progress of Council strategies is one way to demonstrate accountability.
DISCUSSION Achievements for the first year of implementation of the Don Reserve Environmental Management Plan are outlined in the attached document. Three of the 18 actions over the 5 year plan have been completed to date, three are in progress, four are ongoing, and eight have not commenced. Some of the completed actions and ongoing activities for the 2015-16 include:
Fire managed appropriately to protect property and enhance biodiversity – two bushfire reduction burns competed;
Improved natural ecosystem for the benefit of native flora and fauna – dumping of illegal garden waste addressed through compliance measures;
Responsible pet ownership promoted – bins and disposal bags for dog waste supplied, the Reserve reclassified as a dog on-leash area, and establishment of animal exercise area;
Improved way-find for Reserve users – totem signs installed in the Reserve with directional and distance information. ITEM 4.4
PAGE 21 Report to Community Services Committee meeting on 15 August 2016
COMMUNITY ENGAGEMENT In development of the Plan, 340 people responded to a community survey regarding the Reserve’s values and potential ideas for improvements. As a result, one of the three directions of the Plan is to increase community understanding of and participation in bushland values and management. Three of the eight actions in this section are complete, one is in progress, one is ongoing, and three have not commenced.
FINANCIAL IMPLICATIONS Actions undertaken during 2015/16 were resourced through a combination of operational and capital expenditure of $122,081. The capital works included:
Path renewal south of Aquatic Centre ($40,000)
Major maintenance - Former Parks Depot building modifications and dog exercise area $30,000
The operational works included:
Maintenance of paths, tree maintenance and upgrade of totem signs $30,844
Environmental weed spraying $4,237
For 2016/17 $369,000 has been allocated for capital projects, $15,000 major maintenance and $56,446 in the operational budget for path maintenance, contract weed spraying, fire management, and tree maintenance (pruning/removal dead limbs).
RISK IMPLICATIONS The Plan aims to reduce risks associated with environmental sustainability and asset & property infrastructure by proactively protecting and promoting the Reserve’s values. Implementation of the second year of the plan’s actions is deemed medium risk due to a reduction in the level of resources available for implementation of seven actions related to community engagement/education and bushland conservation. Given the high level of community use and interest in the Reserve, Council could consider allocating additional resources to progress several actions.
CONCLUSION The Don Reserve Environmental Management Plan outlines key activities that will assist Council to maintain and promote the Reserve’s natural, heritage, recreational and other community values. Further resources will be required to progress several actions listed in the Plan.
ATTACHMENTS 1.
Don Reserve Environmental Management Plan - Action Plan Status July 2016
RECOMMENDATION That it be recommended to Council that the report of the Executive Officer Community Services be received and the status of actions listed in the Don Reserve Environmental Management Plan 2015-2020 be noted. Author: Position:
Carol Bryant Executive Officer Community Services
Endorsed By: Position:
ITEM 4.4
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 22 Don Reserve Environmental Management Plan - Action Plan Status July 2016
ITEM 4.4
ATTACHMENT [1]
PAGE 23 Don Reserve Environmental Management Plan - Action Plan Status July 2016
ITEM 4.4
ATTACHMENT [1]
PAGE 24 Don Reserve Environmental Management Plan - Action Plan Status July 2016
ITEM 4.4
ATTACHMENT [1]
PAGE 25 Report to Community Services Committee meeting on 15 August 2016
4.5
COMMUNITY SERVICES REPORT - AUGUST 2016 File: 29530 D429051
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 June – 31 July.
BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:
Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Tourism, Marketing, Promotion and Events
DISCUSSION 1
COMMUNITY DEVELOPMENT
1.1
Participation Across Facilities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction. The following table shows the activities delivered across Council facilities over the past two months. June 2016
Customers through the Door
Number of Program Participants
Devonport Regional Gallery
1,319
138
East Devonport Recreation Centre
2,242
1,669
11,704
3,876
2,120
N/A
Bass Strait Maritime Centre
399
181
Julie Burgess
54*
0
Devonport Recreation Centre Visitor Information Centre
ITEM 4.5
PAGE 26 Report to Community Services Committee meeting on 15 August 2016
TOTAL
17,838
5,683
TOTAL Previous Year 2014/15
19,941
6,384
Customers through the Door
Number of Program Participants
*toured vessel did not sail July 2016 Devonport Regional Gallery
1,791
208
East Devonport Recreation Centre
1,751
1,176
11,855
3,532
2,130
N/A
827
38
0
0
TOTAL
18,354
4,954
TOTAL Previous Year 2014/15
25,537
7,234
Devonport Recreation Centre Visitor Information Centre Bass Strait Maritime Centre Julie Burgess
1.2
Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below. Details Carols by Candlelight*
End date and length of agreement 3 year Agreement. 30 June 2016
Amount - If Applicable $3,000 P/A
Devonport Brass Band*
3 year Agreement. 30 June 2016
$10,000 P/A
Devonport Community House*
3 year Agreement. 30 June 2016
$25,000 P/A
Tasmanian Arboretum
2 year Agreement. 1 July 2018
$22,000 P/A
National Trust of Australia – Home Hill operations
3 year Agreement. October 2018
$28,000 P/A
Youth and Family Focus
5 year Agreement. 9 July 2018
Rental agreement/ Youth services - in kind funding
*
Meetings have been held with all partners above that had an agreement to expire on 30 June 2016. Draft Agreements are currently drafted and in negotiations with external parties
1.3
Grants Council has been successful in obtaining a $29,570 grant through the Tasmanian Community Fund to progress Stage One construction of the Don River Rail Trail shared walking path linking Don Reserve to Kelcey Tier Greenbelt. Full details on the project will be presented to Council at a later date.
1.4
Volunteer Management Currently Council’s volunteer workforce currently stands at 139 registered volunteers providing assistance to Bass Strait Maritime Centre, Julie Burgess, Visitor Information Centre, Devonport Regional Gallery and Events.
ITEM 4.5
PAGE 27 Report to Community Services Committee meeting on 15 August 2016
Currently all of Council’s current volunteers are completing an updated online induction. Each volunteer is required to refresh their induction every two years. Council have recently purchased volunteer management software Better Impact, this will support Council to more efficiently manage and administer the volunteer program. A specific tailored volunteer training package for Julie Burgess volunteers is currently being developed whilst it is the off season for the Julie Burgess. The decision has been made to withdraw Council’s membership with Volunteering Tasmania after reviewing the services it offered Council. 1.5
Seasonal Program and Publication The winter season program, “Devonport – Set your wild spirit free” is currently being delivered. The program is available for download on Council’s website. Development of the Spring program and publication has commenced, the program again focuses on a wide range of free and low cost activities. Initiatives delivered will be by Council and supporting partners, with a focus on arts, culture, heritage, health and wellbeing, learning, food and community connections. The Spring program will also include dedicated programs for Seniors Week and the Festival of Learning.
1.6
“An Evening with Mem Fox” A strategic collaboration between Council, Child and Family Centre - East Devonport, LINC, Anglicare and East Devonport Primary School coordinated a professional development session at the Devonport Entertainment and Convention Centre on 28 June 2016 delivered by acclaimed children’s picture book author Mem Fox. The session was open to the public and was well attended. Many positive outcomes have been reported post the Mem Fox’s visit, which includes qualitative examples of increased engagement between family members and parents. Devonport LINC reported the following: In the 3 weeks preceding the Mem Fox visit, 22 new children were registered at Devonport LINC as new members, in the 3 weeks after the Mem Fox visit 58 new children were registered. In the 3 weeks preceding the Mem Fox visit 3,239 children’s book were borrowed at Devonport LINC and in the 3 weeks after the Mem Fox visit a total of 4,046 children’s books were borrowed, a lovely 807 books more. From anecdotal evidence in talking to clients we attribute this surge to the evening with Mem Fox event.
1.7
The Great 1000 Book Challenge The Great 1000 Book Challenge is the second initiative of the strategic partnership between Council, Devonport LINC and the Child and Family Centre – East Devonport. The project intends to maximise and maintain the growing community in action that is occurring as a direct result of the Mem Fox visit which occurred in June 2016. The Great 1000 Book Challenge seeks to take on organisational partners that deliver services/education to children (0-7) and challenge them as a collective to read 1000 Books in that venue or class. The challenge seeks for families to embrace the joys of reading aloud to children, with the strengthening family connections and improving literacy as the key long term outcomes. The Great 1000 Book Challenge will be officially launched on 23 August 2016 in the Rook Street Mall, the launch will conclude with children’s story telling, Rock and Rhyme Storytime and 1,2,3 Create being delivered in the mall for children and their families. ITEM 4.5
PAGE 28 Report to Community Services Committee meeting on 15 August 2016
1.8
Seniors Week A full program has been planned for Senior’s Week 2016 which commences 10 October. The program includes the following:
50+ years rate payers Luncheon at the Devonport RSL;
Seniors, Grandparents and Children Morning Tea and storytelling, at the Child and Family Centre East Devonport;
A taste of the House, Community luncheon prepared and shared at the East Devonport Community House;
North West Film Society’s Seniors Week Film (Sweet Bean) at Cmax Cinema; and
Fit for the Future - fun activities and BBQ at Round House Park.
To deliver these programs Council will be working with partners including East Devonport Community House, East Devonport Child and Family Centre, Orana, Tasmanian Police, North West Film Society and the Devonport Soccer Club. 1.9
Citizenship Council’s most recent Citizenship ceremony was held on 30 June 2016 at the Devonport Surf Club. Acting Mayor Rockliff welcomed nine (9) adults and three (3) children to our community, from nationalities including India, Sri Lanka, Korea, Malaysia, Philippines and Thailand.
1.10 East Devonport Bike Safety Park Council is currently undertaking a community consultation to determine the preferred location of the Bike Safety Park within the bounds of Pioneer Park East Devonport. The consultation will run for a period of two weeks which includes an online survey, listening post feedback forms and targeted letter box drop. 1.11 Public Art Artist Josh Foley is in the design and development phase of the East Devonport Public Art Project – Power Play. Designs will be submitted to the Power Play assessment panel for review and approval before the project moves into the production phase. A two day public workshop on public art approaches and design will be delivered by Josh Foley on 26 and 27 September 2016. 1.12 Emergency Management Preliminary meeting with Australian Red Cross (ARC) has occurred to progress a Memorandum of Understanding for ARC to deliver emergency management support services to Council. A Draft MoU has been received and is currently under review by the Emergency Management Working Group. 1.13 Financial Assistance Review The first round of the 2016/2017 community financial assistance grants opened 1 July 2016 and closes 31 August 2016. 1.14 Festival of Learning The Devonport Festival of Learning will provide an opportunity to spread awareness about the importance of learning, increase knowledge about what is on offer in the Devonport region and contribute to building Devonport as a healthy vibrant learning community.
The Devonport Festival of Learning will be driven through a working group and be guided by the Learning Communities strategy.
ITEM 4.5
PAGE 29 Report to Community Services Committee meeting on 15 August 2016
Key organisations will be approached to provide activities, workshops and information during the month long festival.
All activities will be badged with the Living and Learning logo.
The initiative is being project managed by Devonport LINC, with Council providing graphic design for the program (will form part of the Seasonal Program) and delivering either existing activities such as (1,2,3 Create, Books+Art, artist floor talks, art workshops, maritime talks and activities already planned and delivered as part of the seasonal program). The Program Launch Date is 19 August 2016 (2:00-3:30pm). launched by the Hon Jeremy Rockliff, Deputy Premier.
The Program will be
1.15 Schools National Tree Day Native plants were available from Council to all schools in Devonport for this year’s Tree Day activities. Devonport Christian School and Elanora Children’s Centre participated in the program. 1.16 Food Connection Council was one of three finalists in the LGAT Awards for Excellence for the Devonport Food Connection project. 2
ARTS AND CULTURAL DEVELOPMENT
2.1
Devonport Regional Gallery (DRG) 2.1.1 Exhibitions The Lyons Share, Press and The Wilderness Pill (now closed) all opened on Friday 3 June. The Lyons exhibition has gained in popularity through word of mouth with many locals ‘popping in’ to view the photographs. Public programs running concurrent with the exhibition have been popular. Press has also been popular and is a fine example of Tasmanian prints from DCC Permanent Collection. The suite of prints in the middle gallery pay homage to one of Australia’s most celebrated printmakers, Bea Maddock.
ITEM 4.5
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Con Rhee’s exhibition The Wilderness Pill was much talked about by visitors to the gallery. The artist presented a floor talk to TAFE students focussing on his love of nature and treks to Dove Lake where he photographed the work. The final photograph was enlarged to mural scale and sliced into 40 panels which were displayed around the four walls of The Little Gallery. EXHIBITION ATTENDANCE TO DATE: 2,565 2.1.2 Public Programs Currently our young members, the Droogs are progressing their current project with Burnie street artist KT Hollywood who is working with them on the design phase for a mural at the back of Devonport Bookshop. The planned installation is September 2016. Below is a table of Public Programs run through June and July: Date 15 June
20 June 22 June 23 June 29 June 3 July
13 July 18 July
Program Attendance Outreach program, Night 12 Photography with Brian Sollars & Peter Sayers, attendance Books + Art, community 6 group Droogs meeting/art 7 planning Nightscape photography 11 with Peter Sayers Twilight tour with Ellie Ray 4 &Erin Wilson, The Little Gallery, Cheryl 30 Rose: Connection to Land and Place, celebrating NAIDOC Week. Droogs street art project, 7 design Books + Art, with Dianne 7 Sheehan
2.1.3 Education Below is a table of Education Programs run through June and July: Date 6 June 7 June
9 June 14 June
6 July
Program Attendance 1,2,3 Create 4 Floor talk with Ellie Ray 15 Director for Karingal residence In conversation with Con 24 Rhee/ TAFE & community Little Aesthetics with 24 Dianne Sheehan, Nixon Street Primary Gr2/3 School Holiday Program 13 ‘Drawn Home’ with ITEM 4.5
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13 July 18 July 2.2
Jessie Pangas, School Holiday Program ‘Drawn Home’ 2nd session 1,2,3 Create with Gareth Taylor
13 5
Bass Strait Maritime Centre 2.2.1 Recent Activities The Bass Strait Maritime Centre Coordinator was interviewed by ABC radio host Leon Compton on June 23 2016. The interview was a chance to promote the Centre and acknowledged the continued support of its volunteers. The installation of the solar panels on the roof of the Centre was completed in June, and were officially turned on mid-June. A leaking hot water cylinder in the roof cavity of the Harbour Master’s House resulted in a minor flood incident on 26 June 2016. There was no damage to artefacts. The power was turned off in the house and one room was cordoned off for the day as a precaution. Visitors were given discounted entry. July school holidays saw an increase in the number of visitors and included three vacation care groups. 38 people attended the “Salty Tales” Maritime and History Talk on 5 July 2016 led by crew members of the Julie Burgess. It gave an insight into the challenges faced during the restoration and also the commercial operations of the vessel. 2.2.2 Julie Burgess The Julie Burgess was fortunate to be unscathed from the severe storm event in June. As a precaution, a procedure for preparation for a severe storm event is to be added to the Julie Burgess Operations Manual and Council is also refining the emergency management procedures and formalising communication lines to include the ketch. The ketch is now laid up for winter maintenance. It was a disappointing end to the season with limited opportunity during May for sailings due to the weather and essentially none in June except for a short sailing for the compass adjustment to be completed. Crew will now be undertaking maintenance and preparing for the annual survey slipping in October and attending any scheduled training. The Julie Burgess has been successful with a submission for funding from the Maritime Museums of Australia Project Support Scheme (MMAPSS) for an interpretation panel. The panel is to be installed at Reg Hope Park and will be the first sign installed under the Heritage Trail. 2.2.3 Collection Management Four sessions have now been held for the development of the Disaster Preparedness Plan. The draft plan with attachments is currently being refined. Two work sessions have been held during July with volunteers at the Art Storage Facility sorting through boxes. Items that are not part of the collection and not requiring environmentally controlled storage are being relocated. This is helping create space to allow more comfortable working conditions.
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Two dehumidifiers have been purchased for the annexe in an endeavour to keep the dampness to a minimum in the building as it will be used for storage. 3
RECREATION AND SPORTS DEVELOPMENT
3.1
Sports Marketing Australia (SMA) Program The following SMA/Council events were held in June-July: 3.1.1 2016 Tasmanian Open Squash Tournament 7-10 July Squash Tasmania and the Devonport Squash Club hosted the three day event at the Devonport Recreation Centre (DRC). The squash facilities at the DRC have impressed organisers and discussions have begun to grow for this event in future years. The DRC squash building provides participants with eight courts, which is unique for centres in regional Australia, most squash centres having only four courts. The number of courts allows players to practise more frequently during the three days of competition. This year’s tournament registered 120 players, including 32 from overseas. 3.1.2 Other non SMA sporting events during June and July
Devonport Cup – Intrastate Junior Soccer event – Meercroft Park 11-12 June The Devonport Junior Soccer Associations annual Devonport Cup was held during the long weekend in June. Approximately 400 participants plus families enjoyed the two-day event.
Islanders Cup Senior Futsal – Devonport Recreation Centre 11-12 June The inaugural Australian Futsal Islanders Cup was held at the Devonport Recreation Centre. Men’s and Women’s representative teams from Brisbane, Northern NSW, Ballarat and Tasmania competed over two days
Brixhibition Lego Display – Devonport Recreation Centre 9-10 July The popular family event was held at the Devonport Recreation Centre. Over 3,500 people attended the event. The event was hosted by the Tasmanian Brixhibition Group and the Devonport Lions Club, with a portion of the proceeds going to children charities organisation in Devonport. ITEM 4.5
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North West Basketball Union (NWBU) Finals Series 21 June to 12 July The Devonport Warriors Basketball Club hosted the NWBU Finals Series during June and July. The finals series was held every Tuesday night commencing Tuesday 21 June, with the grand final on Tuesday 12 July. Approximately 1,400 people attended the grand finals on Tuesday 12 July. Feedback from players and officials from the NWBU indicated that the stadium at the DRC provides a great atmosphere for both players and spectators.
3.1.3 Sports Marketing Australia upcoming events The following SMA sporting events have been confirmed for 2016/2017:
Basketball TAS Under 12 State Championships 27-28 August 2016
Bowls Tasmania French-Holbrook Test Series between Tasmania and Victoria, 4-6 December 2016
Bowls Tasmania Gala Bowls Week, 2-8 January 2017.
3.1.4 Other upcoming sports events
The Warriors Basketball Club will host the Junior Intertown Finals at the DRC stadium on Sunday 21 August.
Westfield Football Federation Australia Cup (FFA Cup) – Wednesday 10 August. Devonport City Soccer Club (Strikers) hosts Northern NSW side Lambton Jaffas at the Valley Road Soccer Centre in the round of 32 in this prestigious national knock-out cup.
2016 Tour of Tasmania Cycling Event; 5-9 October. Planning for this event is well underway, Devonport may host two sections of this race which is part of the 2016 Subaru National Road Cycling Series.
2016 Peaks Challenge Cradle Mountain Cycling Event 29-30 October. The inaugural event was held from the Mersey Bluff Precinct in November 2015. Organisers from Bicycle Network Australia hope to build on the 715 registered competitors last year.
3.2
2017 Australian Masters Games Update A meeting of Cradle Coast representatives and AMG staff was held in Burnie on Monday 4 July to discuss the possible venues for the various sports. An announcement will be made by the General Manager of the AMG 2017 Scott Wade, in the near future, allowing sporting clubs and associations to begin preparations.
3.3
Recreation Centres Bookings for facilities at Devonport Recreation Centre (DRC) for June and July are listed in the table below: Bookings - Devonport Recreation Centre Judo Room Meeting Room Sauna Squash Stadium Table Tennis Building ITEM 4.5
June 2016 12 6 6 40 129 50
July 2016 11 20 14 39 95 39
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Youth Centre Total
112 355
93 311
Bookings for facilities at East Devonport Recreation & Function Centre (EDR&FC) for June and July are listed in the table below: Bookings – East Devonport Recreation & Function Centre Community Room Stadium Total
June 2016 22 27 49
July 2016 20 25 45
Special events held at the DRC for June & July are listed in the table below: Special Events - Devonport Recreation Centre Islanders Cup Futsal Tournament North West Basketball Union Finals Series North West Basketball Union Finals Series DCC School Holidays Program Basketball Tas School Holiday Clinic International Squash Tournament – Tas Open Brixhibition Lego Display North West Basketball Union Finals Series North West Basketball Union Finals Series Taekwondo Grading Indoor Bias Bowls Tournament Junior Intertown Basketball Series Futsal State Team Trials Total
Date 11-12/6/2016 21/6/2016 28/6/2016 4-7/7/2016 4-5/7/2016 7-10/7/2016 8-9/7/2016 5/7/2016 12/7/2016 17/7/2016 23-24/7/2016 24/7/2016 31/7/2016 13
Special event/s held at the EDR&FC for June & July is listed in the table below: Special Events – East Devonport Recreation & Function Centre Nil – June 2016 Stamp & Coin Club Fair Community Services Children’s Disco–Winter Program Total 3.4
Date 9/7/2016 12/7/2016 2
Sports Grounds There were in total 22 sports ground bookings for the months of June & July, see table below: Ground/Reserve Reserves – Reserves – Bluff Byard Park Devonport Oval Don Rec Ground Girdlestone Park Maidstone Park
June 2016 0 1 3 1 2 1 1
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July 2016 0 1 3 2 1 1 1
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Meercroft Park & Eugene Total
1 10
3 12
There were in total 73 hall bookings for the months of June & July, see table below: Hall Don Memorial Hall Spreyton Memorial Hall Melrose Memorial Hall Total 3.5
June 2016 18 19 0 37
July 2016 19 15 2 36
Health & Wellbeing Programs – Recreation Officer 3.5.1 Canning Drive Bootcamp Further funding opportunities are being explored to ensure the program continues throughout the year. A meeting with key stakeholders is planned for mid-August to explore funding options. 3.5.2 School Holidays Program – Term 2 The second of Council’s recreation based School Holiday Program for grade 3 – 4 primary school children saw an increase from 22 to 40 participants from the first term program. The feedback form indicated that parents and children were very pleased with;
Variety of activities Sport and recreation based activities Healthy food provided Cost
3.5.3 School Holidays Program – Term 3 Planning for Term 3 program has commenced. Subject to demand, there may be an opportunity to run two programs. The dates are Monday 3 to Thursday 6 October between 9.00am – 4.00pm and if required Monday 26 – Thursday 29 September. Based on the feedback received after the term 2 program, the term 3 program will focus on four key components being Sport & Recreations, Health & Wellbeing, Education and fun. 3.5.4 Tai Chi people with Parkinson’s, MS and Arthritis This activity continues to be very popular with participants. The Tai Chi session is held in the Meeting Room at the Devonport Recreation Centre between 2.00pm – 2.45pm every Thursday. 3.5.5 New Tai Chi Program In addition to the Tai Chi program for people with serious illnesses, a new program for the elderly is planned to commence in September 2016. 3.5.6 Walking Group for people with Parkinson’s, MS and Arthritis This Group has disbanded for the winter period. 4
TOURISM, MARKETING AND PROMOTION
4.1
Tourism 4.1.1 Tourism Development Strategy The Tourism Development Strategy 2009-2019 has a total of 109 actions/ recommendations of which 50 have been completed or are in progress. ITEM 4.5
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The recommendations include categories of:
Activities and Attractions - Getting to and around Devonport Creating a Devonport Identity Quality of Experience Management and Resourcing
Council officers will continue to work with industry, Tourism operators and peak bodies in the progression of the strategy recommendations. 4.1.2 Cradle Coast Tourism Executive THE CCTE met Thursday 4 August 2016. Agenda items included reports and discussion on:
Introduction of new members to CCTE The Marketing, Tourism and Recreation Manager was re-appointed to the committee for a further two years Regional website Regional advertising on Hobart Based Metro buses Election promise projects update Regional Tourism Awards Council Marketing and Events officer, JoHanna Robertson received the Roger Jaensch Tourism Scholarship
4.1.3 Cradle Country Marketing Group The CCMG is currently implementing promotional and advertising. A marketing campaign is currently being developed using the tag line “This is Cradle Country”. 4.2
Events 4.2.1
Devonport Jazz Devonport was once again filled with Jazz events on the last weekend in July. There were 33 events including dances, concerts, cocktail evenings, and a film. Many of the 23 venues were sold out, some even before the commencement of the festival. 20 Bands from all over Tasmania, Victoria and New South Wales joined in the program by local churches, choirs and students, as ticketed and free performances ran alongside community events such as Gospel Song, Musos in the Mall and the New Talent Showcase. Each of the bands delivered high quality musicianship and entertaining performances in a spread of musical styles within the jazz and blues genres. We have had excellent feedback thus far and look forward to a debrief with the volunteer group, the Jazz Taskforce.
COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council’s operating budget as a result of this recommendation. ITEM 4.5
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RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.
Author: Position:
Shane Crawford Executive Manager Corporate, Community & Business Services
Endorsed By: Position:
ITEM 4.5
Paul West General Manager
PAGE 38 Community Services Committee meeting Agenda 15 August 2016
5.0
CLOSED SESSION
RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015, the following be dealt with in Closed Session.
Item No
Matter
Local Government (Meeting Procedures) Regulations 2015 Reference
5.1
Visitor Services
15(2)(a)
5.2
Bass Strait Maritime Centre Cafe Lease
15(2)(c)
PAGE 39 Community Services Committee meeting Agenda 15 August 2016
OUT OF CLOSED SESSION RECOMMENDATION That the Committee move out of Closed Session.
6.0
CLOSURE
There being no further business the Chairman declared the meeting closed at <insert time> pm.