NOTICE OF MEETING Notice is hereby given that a Community Services Committee meeting of the Devonport City Council will be held in the Council Chambers, 44-48 Best Street, Devonport, on Monday 19 October 2015, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 14 October 2015
AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 19 OCTOBER 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item
1.0
Page No.
APOLOGIES ............................................................................................... 1 Ald SL Martin
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
COMMUNITY SERVICES REPORTS .................................................................. 4
4.1
Minutes of the Sport and Recreation Strategic Special Committee Meeting (D384085) .......................................................................................................................................... 4
4.2
Minutes of the Community Development Strategic Special Committee Meeting (D384086) .......................................................................................................................................... 7
4.3
Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting (D384087) ........................................................................................................................................ 12
4.4
East Devonport Bike Park Proposal (D387573) .......................................................................... 17
4.5
Permanent Art Collection Aquisition (D387596) ....................................................................... 24
4.6
Financial Assistance Working Group recommendations (D387635) .................................... 27
4.7
New Years Eve 2015 (D389911) ................................................................................................... 41
4.8
Community Services Committee Report - October 2015 (D375230) ................................... 45
5.0
CLOSURE ................................................................................................ 58
PAGE 1 Community Services Committee meeting Agenda 19 October 2015
Agenda of a meeting of the Devonport City Council‟s Community Services Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 19 October 2015 commencing at 6:00pm. PRESENT Present Chairman
Ald A L Rockliff Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald S L Martin
Apology
√
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council‟s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council‟s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Community Services Committee meeting Agenda 19 October 2015
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
PAGE 3 Community Services Committee meeting Agenda 19 October 2015
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
3.2
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Report to Community Services Committee meeting on 19 October 2015
4.0
COMMUNITY SERVICES REPORTS
4.1
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING File: 30161 D384085
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council‟s
SUMMARY To present the Minutes of the Sport and Recreation Strategic Special Committee (SRSSC). This Committee provides the conduit between a number of local sporting organisations and Council.
BACKGROUND Council has formed three Strategic Special Committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.
DISCUSSION Key points discussed during the meeting included:
Update on previous recommendations - the SRSSC Committee was briefed on the results of recommendations provided to the Community Services Committee Meeting 17 August 2015.
Gymnastics Club Proposal - the MPMCA representative informed the committee that discussions were held with members of the Gymnastics Club regarding the club‟s proposal to build a regional gymnastics facility at Maidstone Park. A separate Council Officer‟s report will be provided to Council once detailed plans and construction costs are finalised. The report will outline the proposal in detail for Council to consider.
Sporting Small Grants 2015-2016 - the SRSSC reviewed the Sporting Small Grants Applications for the 2015/16 financial year. The committee‟s recommendations were provided to the Financial Assistance Working Group for consideration.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.
RISK IMPLICATIONS There are no risk implications which relate to this report. ITEM 4.1
PAGE 5 Report to Community Services Committee meeting on 19 October 2015
CONCLUSION The minutes of the Sport & Recreation Strategic Special Committee are provided for Councilâ€&#x;s consideration.
ATTACHMENTS 1.
2015.09.16 Sport and Recreation Strategic Special Committee Unconfirmed Minutes
RECOMMENDATION That it be recommended to Council the minutes of the Sport & Recreation Strategic Special Committee be received and noted.
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.1
Matthew Atkins Deputy General Manager
PAGE 6 2015.09.16 Sport and Recreation Strategic Special Committee Unconfirmed Minutes
ITEM 4.1
ATTACHMENT [1]
PAGE 7 Report to Community Services Committee meeting on 19 October 2015
4.2
MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING File: 30162 D384086
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council‟s
SUMMARY To present the minutes of the Community Development Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.
BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sports and Recreation committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit. This report provides the minutes of Strategic Special Committees of Council.
DISCUSSION The actions of the following Special Interest Groups were received and noted by the Community Development Strategic Special Committee:
Building Families
Community Safety
Devonport Sister Cities Association
East Devonport
Learning Communities
Tiagarra
The Community Development Strategic Committee recommends consideration of the following items in the 2016-2017 Capital Expenditure Budget:
Installation of ablution and BBQ facilities at Horse Head Creek reserve;
Installation of shared pathway lighting (including exploring solar and other financially and environmentally/economically sustainable options) along Victoria Parade from the Ferry Pontoon to the Bluff; and
Installation of signs to deter unauthorized driving in Pioneer Park (located on both sides of the park), and the implementation of an infringement process for unauthorized vehicles.
The installation of lighting along Victoria Parade was considered as a Notice of Motion at the September Council and subsequently resolved as follows:
ITEM 4.2
PAGE 8 Report to Community Services Committee meeting on 19 October 2015
“That Council Officers be requested to investigate the installation of suitable lighting of sections of the footpath on Victoria Parade. The investigations to include community consultation, costings and other relevant information and be presented for consideration as part of the 2016/17 budget deliberations.”
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS Future budget allocations will need to be considered to deliver the recommendations.
RISK IMPLICATIONS There are no identified risks which relate to this report.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council‟s information and the recommendations arising from those minutes listed.
ATTACHMENTS 1.
2015.09.22 Community Development Unconfirmed Minutes 22 September 2015
Strategic
Special
Committee
RECOMMENDATION That it be recommended to Council that: 1.
the minutes of the Community Development Strategic Special Committee be received and noted;
2.
consideration be given in the 2016-2017 budget of the following items:
Installation of ablution and BBQ facilities at Horse Head Creek Reserve; and
Installation of signs to deter unauthorized driving in Pioneer Park (located on both sides of the park), and implementing an infringement process for unauthorized vehicles.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.2
Matthew Atkins Deputy General Manager
PAGE 9 2015.09.22 Community Development Unconfirmed Minutes 22 September 2015
Strategic
Special
ITEM 4.2
Committee
ATTACHMENT [1]
PAGE 10 2015.09.22 Community Development Unconfirmed Minutes 22 September 2015
Strategic
Special
ITEM 4.2
Committee
ATTACHMENT [1]
PAGE 11 2015.09.22 Community Development Unconfirmed Minutes 22 September 2015
Strategic
Special
ITEM 4.2
Committee
ATTACHMENT [1]
PAGE 12 Report to Community Services Committee meeting on 19 October 2015
4.3
MINUTES OF THE ARTS CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE MEETING File: 30157 D384087
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council‟s
SUMMARY To present the minutes of the Arts, Culture and Tourism Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.
BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sports and Recreation committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit. This report provides the minutes of Arts, Culture and Tourism Strategic Special Committee of Council.
DISCUSSION The actions of the following Special Interest Groups were received and noted by the Arts, Culture and Tourism Strategic Special Committee:
Devonport Maritime and Heritage
Devonport Regional Gallery
Public Art
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council‟s information and there are no recommendations arising from those minutes.
ITEM 4.3
PAGE 13 Report to Community Services Committee meeting on 19 October 2015
ATTACHMENTS 1.
Arts Culture and Tourism Strategic Special Committee Unconfirmed Minutes 2 September 2015
RECOMMENDATION That it be recommended to Council that the minutes of the Arts, Culture and Tourism Strategic Special Committee be received and noted.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.3
Karen Hampton Governance Coordinator
PAGE 14 Arts Culture and Tourism Strategic Special Committee Unconfirmed Minutes 2 September 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 15 Arts Culture and Tourism Strategic Special Committee Unconfirmed Minutes 2 September 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 16 Arts Culture and Tourism Strategic Special Committee Unconfirmed Minutes 2 September 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 17 Report to Community Services Committee meeting on 19 October 2015
4.4
EAST DEVONPORT BIKE PARK PROPOSAL File: 31327 D387573
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 4.7.2
Encourage and provide information and opportunities for active participation in community life
SUMMARY To consider a request from a group of East Devonport residents for Council to develop a bike safety park within the grounds of Pioneer Park, East Devonport.
BACKGROUND At its meeting held on 18 June 2015, the Community Safety Special Interest Group determined to support a request from interested East Devonport residents for Council to develop a Bike Safety park within the grounds of Pioneer Park, East Devonport. The East Devonport and Building Families Special Interest Groups along with the Community Development Strategic Special Committee all support the project.
STATUTORY REQUIREMENTS There are no legislative requirements that relate to this report.
DISCUSSION The Bike Safety Park project proposes to develop a bike safety track within Pioneer Park which simulates road conditions. The project enables both children and youth to garnish an understanding of road safety and road rules in an interactive and safe environment. The project is supported by Tasmania Police and a number of Council‟s Special Interest Groups. A proposed concept plan has been included in Attachment 1. The project aims to assist in further transforming the East Devonport town centre into a vibrant local asset which assists in rejuvenating the public space and encourages increased community participation in the area. Importantly, the development of the project has been guided by the notion that communities are formed and expressed through shared ideas around expectations, entitlement, engagement and equity and as such the project seeks to achieve both physical and social outcomes. Expected project benefits range from the tangible, such as increased usage of a public space, to the intangible or difficult to measure, such as increased community interactions. Potential benefits include, but are not limited to:
Increased usage of park and open space; Increased community/neighbourhood pride; Increased community activity in the retail area, which may translate into increased economic activity of retailers; Increased physical activity; Improved community connectedness and establishment of new social networks; Increased community input into decision making; Increased community participation; Create a common purpose; and Increase sense of belonging. ITEM 4.4
PAGE 18 Report to Community Services Committee meeting on 19 October 2015
Most importantly, the project intends to empower East Devonport residents, community influencers and groups with the responsibility to take on more active roles in community decision making and the delivery of actions which shape the place where they live.
COMMUNITY ENGAGEMENT A four (4) week online consultation was conducted to determine level of community support for the project. The consultation received very favourable support for the project, consultation data including unedited comments is detailed in Attachment 2. The Advocate newspaper also published a favourable article regarding the establishment of a Bike Safety Park on Wednesday, 16 September 2015, refer to Attachment 3. It should be noted that the project delivers on a number of actions in the Strategic Plan, which include:
3.2.5 Support festivals, events and attractions that add value to the City‟s economy;
4.1.1 Provide sport, recreation and leisure facilities and programs to meet the needs of the community;
4.1.3 Promote passive recreational usage including walking, bike paths, trails, parks and play spaces; and
4.7.2 Encourage and provide information and opportunities for active participation in community life.
Community development and engagement practice are embedded principles in delivering this project.
FINANCIAL IMPLICATIONS Currently no capital budget allocation exists for this project, and as such the project will require a future capital budget allocation, or secure a line of grant funds, or a combination of both. Preliminary forward estimates provided by Infrastructure and Works suggest the project will cost approximately $132,000. Refer to Attachment 4 for a detailed breakdown of costing. Given the nature of the project it could potentially be an attractive option for external funding and grant opportunities should be perused.
RISK IMPLICATIONS
Workplace Health and Safety To mitigate any health and safety risks, a risk assessment will be conducted and a risk management plan will be developed prior to the delivery of the project.
Asset & Property Infrastructure The proposed project does not interfere with existing infrastructure and current functional use of the space.
CONCLUSION The project in addition to achieving deliverables of the Strategic Plan will assist in:
Activating the community space through increased usage and interaction;
Encouraging physical activity;
Encouraging family based activates;
Increasing community connectedness; and ITEM 4.4
PAGE 19 Report to Community Services Committee meeting on 19 October 2015
Attracting more people to the East Devonport Retail Precinct.
The project concept designs are intended to complement the surrounding landscapes and involve stakeholders in the process of design to ensure local relevance, aesthetics, appeal and asset management. The project demonstrates a coordinated approach to community collaboration, project design, approval and delivery to achieve a positive outcome for stakeholders, the broader community and Council. The unique and/or new community interactions created by delivering this project, will further assist to break down community perceptions and divisions. The recommendation provided to Council is to support the project as a priority for grant applications and to consider including it within Council‟s forward works program during next year‟s budget deliberations.
ATTACHMENTS 1.
Pioneer Park Road Safety Park - Concept Plan
2.
Online Consultation Status
3.
Advocate Article, Wednesday, September 16, 2015 - Push for bike safety park
4.
Pioneer Park -Bike Park - Concept Estimate of cost
RECOMMENDATION That it be recommended to Council that the report of the Community and Cultural Development Manager regarding the East Devonport bike safety park be received and noted and Council endorse the project as a priority for external grant application funding and possible future capital works funding.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.4
Matthew Atkins Deputy General Manager
PAGE 20 Pioneer Park Road Safety Park - Concept Plan
ATTACHMENT [1]
ITEM 4.4
PAGE 21 Online Consultation Status
ATTACHMENT [2]
ITEM 4.4
PAGE 22 Advocate Article, Wednesday, September 16, 2015 - Push for bike safety park
ITEM 4.4
ATTACHMENT [3]
PAGE 23 Pioneer Park -Bike Park - Concept Estimate of cost
ATTACHMENT [4]
ITEM 4.4
PAGE 24 Report to Community Services Committee meeting on 19 October 2015
4.5
PERMANENT ART COLLECTION AQUISITION File: 29956 D387596
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 4.2.1
Acknowledge, preserve and celebrate local art, culture and heritage
SUMMARY To consider acquisition of proposed artwork for inclusion in Council‟s permanent art collection.
BACKGROUND At its meeting held on 19 August 2015, the Devonport Regional Gallery Special Interest Group assessed the suitability of the artwork titled #Scrimshaw, 2014 by Fiona Tabart against the Art Collection Policy, for consideration of acquisition into the permanent art collection.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION #Scrimshaw was inspired by the Irish born Australian artist William Duke‟s lithograph, „The Rounding‟ (1848) impression of whaling in Tasmania in the mid-1800s. Viewing Duke‟s work led Tabart to ponder….‟the chequered past; questionable present and unknown future of the whale hunt across our oceans. What creature will be left to engrave the story of human existence on our polished bones?‟ The title of the work refers to the scrimshaw engravings whalers used to make from the „souvenired‟ whale bones – usually the teeth. Tabart‟s artwork references the shape of these bones and the way they were etched. Scrimshaw was selected for the 2014 tidal finalists award by Judges Erica Green, Director of Samstag University Gallery, SA and Sean Kelly, Co-ordinator of the Moonah Arts Centre, Hobart. This is an important artwork, by a mid-career Tasmanian artist who was selected for a highly regarded national award and will therefore significantly add to the permanent art collection. Not only does it build on the contemporary Tasmanian artist collection, its link to maritime history is reflective and would provide an interesting display and discussion for students and visitors to Devonport Regional Gallery and possibly the Bass Strait Maritime Centre. Fiona Tabart‟s artwork #Scrimshaw aligns with the following Collection Policy Acquisition Criteria (4.1): The artist is Tasmanian or has been living and working in Tasmania for at least two years as a practising artist: Fiona Tabart grew up on the NW Coast of Tasmania and now resides in Hobart. The artist demonstrates a strong connection to Tasmania & the artist demonstrates a professional history in visual arts practice or, in the case of emerging artists, the realistic potential for establishing a long-term career in the visual arts;
ITEM 4.5
PAGE 25 Report to Community Services Committee meeting on 19 October 2015
Fiona Tabart has lived and worked in Tasmania all her life and has demonstrated a strong connection with the State both in her art practice and in setting up her business. Her profile highlights her professional visual arts practice.
COMMUNITY ENGAGEMENT The only community engagement undertaken is the sustained community engagement through the Devonport Regional Gallery Special Interest Group. This engagement is not specifically as a result of this report.
FINANCIAL IMPLICATIONS The item costs $2,750 which would be paid from the capital expenditure allocation. There is a sum of $10,000 allocated for the acquisition of art works for inclusion in the permanent art collection.
RISK IMPLICATIONS There is the unlikely risk the acquired art would depreciate in value either due to damage to the artwork or reputational damage to the artist.
CONCLUSION It is recommended that Council approve the purchase of the Fiona Tabart #Scrimshaw, 2014 artwork for inclusion in the permanent art collection. If Council does not agree with the recommendation, an alternative could be “That it be recommended to Council that it determine not to purchase the Fiona Tabart #Scrimshaw, 2014 artwork for inclusion in the permanent art collection�.
ATTACHMENTS Nil
ITEM 4.5
PAGE 26 Report to Community Services Committee meeting on 19 October 2015
RECOMMENDATION That it be recommended to Council that it approve the purchase of the Fiona Tabart #Scrimshaw, 2014 artwork for inclusion in the permanent art collection.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.5
Karen Hampton Governance Coordinator
PAGE 27 Report to Community Services Committee meeting on 19 October 2015
4.6
FINANCIAL ASSISTANCE WORKING GROUP RECOMMENDATIONS File: 30690 D387635
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 4.7.3
Attract and promote equitable distribution and sharing of financial and other resources throughout the community
SUMMARY To present the minutes of the Community Financial Assistance Working Group meeting held 28 September 2015, and endorse the Group‟s recommendations in relation to submissions under the 2015/16 Financial Assistance Scheme.
BACKGROUND Through the provision of a Financial Assistance Scheme, the Council supports projects, programs and activities developed for the benefit of Devonport‟s residents and visitors. Six areas of assistance are available, five of which are the subject of this report:
Community Small Grants – provides up to $3,000 to non-profit organisations to deliver programs that enhance health and well-being, environmental sustainability, arts, culture and heritage, and sports and recreation. Includes activities to improve safety, undertake minor capital works, and purchase equipment.
Economic Development and Events Sponsorship – provides support for social, cultural, environmental, sport and recreational initiatives and events held in Devonport that attract locals and visitors creating commercial benefits for the City.
Rate Remissions – provides rate support for social, cultural, environmental, sport and recreational initiatives and events held in Devonport that attract locals and visitors creating commercial benefits for the City.
Small Sporting Grants - provides up to $3,000 towards one-off activities or projects, (such as equipment purchase, events, club development and minor infrastructure) being undertaken by non-profit sporting groups, sporting club associations or voluntary sporting associations within the City.
Donations - provides assistance to groups, organisations or individuals within the City who are not eligible for sponsorship under any other Financial Assistance Program.
For the 2015/2016 financial year, the Community Financial Assistance Working Group was responsible for assessing the Community Small Grants, Economic, Development and Events Sponsorship, Rate Remissions, Small Sporting Grants, and Donations applications. The Sport and Recreation Strategic Special Committee also provided input into the assessment of the Small Sporting Grants. The Sporting Travel Assistance grants applications are assessed on a case by case basis by Council‟s Sport and Recreation Development Coordinator.
STATUTORY REQUIREMENTS Section 77 of the Local Government Act 1993 outlines Council‟s requirements in regard to grants and benefits: (1)
A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate. ITEM 4.6
PAGE 28 Report to Community Services Committee meeting on 19 October 2015
(1A) A benefit provided under subsection (1) may include –
(2)
(a)
in-kind assistance; and
(b)
fully or partially reduced fees, rates or charges; and
(c)
remission of rates or charges under Part 9.
The details of any grant made or benefit provided are to be included in the annual report of the council.
The details of awarded grants will be reported in the 2015/16 Annual Report.
DISCUSSION Applications Assessment The Working Group of Aldermen appointed by Council to assess the applications against the relevant guidelines for the following grants/donations:
Economic Development and Sponsorship Grants;
Rates Remissions;
Sporting Small Grants;
Community Small Grants; and
Donations.
Economic Development and Events Sponsorship Three Applications approved in 2013/2014 are in their final year sponsorship. Previously Approved Applications from 2013/2014 Financial Year Organisation
Project Title
Amount Confirmed 2015/2016 Financial Year
Cycling Australia
Tour of Tasmania
10,000
Cradle Coast Sports and Events Pty Ltd
Devonport Triathlon
15,000
Cradle Coast Sports and Events Pty Ltd
Run Devonport
2,000 Total
$27,000
Four applications were received for Economic Development and Events Sponsorship. All applications were considered by the Working Group and the following highlighted initiatives are recommended to Council to receive support. 2015/2016 Financial Year Applications Organisation
Project Title
Amount Requested
Amount Recommended 2015/2016 Financial Year
Devonport Athletic Club Inc.
Devonport Athletic Club Christmas Carnival
$5,000 p.a.for 3 years
$5,000
$5,000
$5,000
Rotary Club of Devonport $5,000 Devonport North Motor Show p.a. for 3 2016 Inc. years
$2,000 and In Kind Support
In Kind Support
In Kind Support
ITEM 4.6
Amount Recommended 2016/2017 Financial Year
Amount Recommended 2017/2018 Financial Year
PAGE 29 Report to Community Services Committee meeting on 19 October 2015
Devonport City Strikers Soccer Club
National Skills Acquisition Carnival
$2,000 p.a. for 3 years
Fightcard Promotions
Professional Boxing and TABL State Finals
$10,000 p.a. for 3 years Total
2,000
2,000
2,000
0
0
0
$9,000
$7,000
$7,000
Rate Remissions Nine applications were received for 2015/2016 Financial Year Rate Remissions. All applications were considered by the Working Group and the following highlighted initiatives are recommended to Council to receive support. Organisation
Street Address
General Rate Value
Amount Recommended
Berwyn Huett
58 Wright Street, EAST DEVONPORT
2,472.05
1236.05
Housing Choices Tasmania
5 Steele Street DEVONPORT
6,042.32
Nil
Devonport Agricultural & Pastoral Society
86A Gunn Street DEVONPORT
5,000
5,000
East Devonport Tennis Club
48-50 Wright Street, EAST DEVONPORT
1,154.18
1,154.18
Van Diemen Light Railway Society Inc.
24 Forth Road, DON
9,573.90
9,573.90
Scouts Association of Australia 1st Spreyton Scouts
96 Mersey Main Road, SPREYTON
1,105.37
1,105.37
Devonport Girl Guides
56A Forbes Street, DEVONPORT
1,447.04
1,447.04
Scouts Australia, Tasmanian Branch, Mersey District
342 Pumping Station Road, FORTH
3,472.65
3,472.65
Mersey Rowing Club Inc.
52 River Road, AMBLESIDE
1,617.39
1,617.39
Total
$24,606.58
Sporting Small Grants Nine applications were received for 2015/2016 Financial Year Sporting Small Grants. All applications were considered by the Working Group and the following highlighted initiatives are recommended to Council to receive support.
ITEM 4.6
PAGE 30 Report to Community Services Committee meeting on 19 October 2015
Organisation
Project Title
Project Cost
Amount Recommended
Devonport Judo Club
Scoring System Update
$1,400
$700
Maidstone Park Management Controlling Authority (MPMCA)
Defibrillator
$1,760
$880
Don Steamers Cricket Club
Outdoor Cricket Nets
$6,500
$3,000
East Devonport Football Club
Flooring Function Room
$4,037
$1,500
Devonport Bulls Rugby Club
Heartsmart First Aid Defibrillator
$2,185
$1092.50
Devonport Junior Soccer Inc.
2016 Devonport Cup (Soccer Tournament)
$7,100
$3,000
Devonport Bowls and Croquet Club Inc.
Replace Commercial Oven and Hot Plates
$5,500
$2,750
Dragons Abreast North West Tasmania Inc.
International Standard 10 Seat Dragon Boat
$16,200
$3,000
Devonport Tennis Club
Tennis Court refencing
$12,850
$3,000
Total
$18,922.50
Community Small Grant Thirteen applications were received for 2015/2016 Financial Year Community Small Grants. All applications were considered by the Working Group and the following highlighted initiatives are recommended to Council to receive support. Organisation
Project Title
Project Cost
East Devonport Community House
Tai Chi for Arthritis
$11,243
$3,000
Devonport Senior Citizens Club Inc.
We need to Pee
$3,000
$3,000
North West Film Society
North West Film Societyâ€&#x;s Seniorâ€&#x;s Week Participation
$836.52
$418.26
Devonport Apex Regatta Association Inc.
Annual Devonport Apex Regatta
$65,865
$3,000
Mersey Community Care Association Inc.
Disabled Toilet Facilities
$11,499
$3,000
Devonport Rotary Club
World Record Attempt
$7,200
$500
ITEM 4.6
Amount Recommended
PAGE 31 Report to Community Services Committee meeting on 19 October 2015
Devonport Chaplaincy Inc.
Fit 2 Learn
$11,000
$1,500
Melrose Memorial Hall Controlling Authority
Hot Water Supply Upgrade
$2,100
$2,100
Mersey Leven Child Care Services Inc.
Cultural Connections
$3,800
$3,000
Child and Family Centre – East Devonport
Music in the Parks
$3,670
$2,160
Mersey Yacht Club Inc.
Defibrillator
$2,845
$1,422.50
Wildlife Rescue and Rehab Inc.
Native Wildlife Rehabilitation Pens
$2,940
$1,470
Australian Breastfeeding Association (ABA) Mersey / Devonport
Updating Local Library and breastfeeding educational resources
$11,731.30
$1,386
Total
$25,956.76
Donations Five applications have currently been received for 2015/2016 Financial Year to date. Five applications were considered by the Working Group at this meeting and the following highlighted initiatives are recommended to Council to receive support. Organisation
Project Title
Amount Recommended
Devonport Agricultural & Pastoral Society Inc.
Prize for Horticultural Events
Claire Williams
After School Book Club
Turners Beach Scout Group
Art Auction
Devonport Orchid Society Inc.
Spring Orchid Show
North West Medical Research Fund
Rainbow Ball
$80 $250 Nil $250 Nil
Total
$580
All further donation applications for 2015/16 will be assessed as received by the Financial Assistance Working Group. Sporting Travel Grants Nine individual applications and one group application have currently been received for the 2015/2016 Financial Year. All applications have been assessed by the Sport and Recreation Development Coordinator and currently a total of $850 has been paid out.
COMMUNITY ENGAGEMENT Details of the grants program including the application process is available on Councilâ€&#x;s website and is publicised in July of each year.
ITEM 4.6
PAGE 32 Report to Community Services Committee meeting on 19 October 2015
FINANCIAL IMPLICATIONS The awarded grants, rates remissions and donations will be funded through 2015/16 Community Financial Assistance budget allocations.
RISK IMPLICATIONS There is a risk that organisations which have applied and been unsuccessful may be critical of Councilâ€&#x;s decision in relation to the allocation of grants. There is a risk that organisations which have applied and been successful are unable to deliver agreed funded outcomes.
CONCLUSION The Community Financial Assistance Work Group recommends that Council approve the Economic Development and Sponsorship Grants, Rates Remissions, Sporting Small Grants, Community Small Grants and Donations to the value of $80,403 as listed below as well as noting the recurring sponsorships to the value of $27,000. Financial Assistance Type
Number Applicants
Economic Development and Sponsorship Grants Rates Remissions Sporting Small Grants Community Small Grants Donations Recurring Economic Development and Sponsorship Grants Total
4
Number of applicants recommended to received funding 3
Budget Allocation
Fund Amount ($)
Balance remaining
$78,570.00
$9,000.00
$69,750.00
9 9 13 5 3
8 9 13 3
$68,000.00 $20,000.00 $27,000.00 $2,000.00 $27,000.00
$25,943.79 $18,922.50 $25,956.76 $580.00 $27,000.00
$42,056.21 $1,077.50 $1,043.24 $1,420.00 0
43
36
$222,570.00
$107,403.05
$115,166.95
ATTACHMENTS 1.
2015.09.28 Financial Assistance Working Group Unconfirmed Minutes
RECOMMENDATION That it be recommended to Council that: a.
the report regarding Financial Assistance be received and noted;
b.
the unconfirmed minutes of the Community Financial Assistance Working Group held 28 September 2015 be received
c.
the following Economic Development and Sponsorship Grants as listed be approved:
Organisation
Devonport Athletic Club Inc.
Project Title
Devonport Athletic Club Christmas Carnival
Amount Requested ($) PA
$5,000 p.a. for 3 years
ITEM 4.6
Fund Amount ($) 2015-16
$5,000
Fund Amount ($)
Fund Amount ($)
2016-17
2017-18
$5,000
$5,000
PAGE 33 Report to Community Services Committee meeting on 19 October 2015
Rotary Club of Devonport North Inc.
Devonport Motor Show 2016
$5,000 p.a. for 3 years
$2,000 and In Kind Support
In Kind Support
In Kind Support
Devonport City Strikers Soccer Club
National Skills Acquisition Carnival
$2,000 p.a. for 3 years
$2,000
$2,000
$2,000
$12,000
$9,000
$7,000
$7,000
TOTAL
d.
the following Rate Remissions as listed be approved; Organisation
Property Address
Fund Amount ($)
B Huett
58 Wright Street, EAST DEVONPORT
$2,472.05
$1,236.05
Devonport Agricultural & Pastoral Society
86A Gunn Street DEVONPORT
$5,000.00
$5,000.00
East Devonport Tennis Club
48-50 Wright Street, EAST DEVONPORT
$1,154.18
$1,154.18
Van Diemen Light Railway Society Inc.
24 Forth Road, DON
$9,573.90
$9,573.90
Scouts Association of Australia 1st Spreyton Scouts
96 Mersey Main Road, SPREYTON
$1,105.37
$1,105.37
Devonport Girl Guides
56A Forbes Street, DEVONPORT
$1,447.04
$1,447.04
Scouts Australia, Tasmanian Branch, Mersey District
342 Pumping Station Road, FORTH
$3,472.65
$3,472.65
Mersey Rowing Club Inc.
52 River Road, AMBLESIDE
$1,617.39
$1,617.39
TOTAL
e.
General Rate Value
$31,884.90
$24,606.58
Amount Requested ($)
Fund Amount ($)
the following Sporting Small Grants be approved: Organisation
Project Title
Devonport Judo Club
Scoring System Update
$1,400
$700
Maidstone Park Management Controlling Authority (MPMCA)
Defibrillator
$1,760
$880
Don Steamers Cricket Club
Outdoor Cricket Nets
$6,500
$3,000
East Devonport Football Club
Flooring Function Room
$4,037
$1,500
ITEM 4.6
PAGE 34 Report to Community Services Committee meeting on 19 October 2015
Devonport Bulls Rugby Club
Heartsmart First Aid Defibrillator
$2,185
$1092.50
Devonport Junior Soccer Inc.
2016 Devonport Cup (Soccer Tournament)
$7,100
$3,000
Devonport Bowls and Croquet Club Inc.
Replace Commercial Oven and Hot Plates
$5,500
$2,750
Dragons Abreast North West Tasmania Inc.
International Standard 10 Seat Dragon Boat
$16,200
$3,000
Devonport Tennis Club
Tennis Court re-fencing
$12,850
$3,000
$57,532
$18,922.50
TOTAL
f.
the following Community Small Grants be approved; Organisation
Project Title
Amount Requested ($)
Fund Amount ($)
East Devonport Community House
Tai Chi for Arthritis
$3,000
$3,000
Devonport Senior Citizens Club Inc.
We need to Pee
$3,000
$3,000
North West Film Society
North West Film Society‟s Senior‟s Week Participation
$418.26
$418.26
Devonport Apex Regatta Association Inc.
Annual Devonport Apex Regatta
$3,000
$3,000
Mersey Community Care Association Inc.
Disabled Toilet Facilities
$3,000
$3,000
Devonport Rotary Club
World Record Attempt
$3000
$500
Devonport Chaplaincy Inc.
Fit 2 Learn
$3000
$1,500
Melrose Memorial Hall Controlling Authority
Hot Water Supply Upgrade
$2,100
$2,100
Mersey Leven Child Care Services Inc.
Cultural Connections
$3,000
$3,000
Child and Family Centre – East Devonport
Music in the Parks
$2,160
$2,160
Mersey Yacht Club Inc.
Defibrillator
$2,845
$1,422.50
Wildlife Rescue and Rehab Inc.
Native Wildlife Rehabilitation Pens
$2,940
$1,470
Australian Breastfeeding Association (ABA) Mersey / Devonport
Updating Local Library and breastfeeding educational resources
$1386
$1,386
$32,849
$25,956.76
TOTAL
ITEM 4.6
PAGE 35 Report to Community Services Committee meeting on 19 October 2015
and; g.
the following Donations be approved. Organisation
Project Title
Devonport Agricultural & Pastoral Society Inc.
Prize for Horticultural Events
Claire Williams Devonport Orchid Society Inc.
Fund Amount ($)
$80
$80
After School Book Club
$250
$250
Spring Orchid Show
$250
$250
$580
$580
TOTAL
Author: Position:
Amount Requested ($)
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.6
Karen Hampton Governance Coordinator
PAGE 36 2015.09.28 Financial Assistance Working Group Unconfirmed Minutes
ITEM 4.6
ATTACHMENT [1]
PAGE 37 2015.09.28 Financial Assistance Working Group Unconfirmed Minutes
ITEM 4.6
ATTACHMENT [1]
PAGE 38 2015.09.28 Financial Assistance Working Group Unconfirmed Minutes
ITEM 4.6
ATTACHMENT [1]
PAGE 39 2015.09.28 Financial Assistance Working Group Unconfirmed Minutes
ITEM 4.6
ATTACHMENT [1]
PAGE 40 2015.09.28 Financial Assistance Working Group Unconfirmed Minutes
ITEM 4.6
ATTACHMENT [1]
PAGE 41 Report to Community Services Committee meeting on 19 October 2015
4.7
NEW YEARS EVE 2015 File: 30308 D389911
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 4.2.2
Cultural facilities and programs are well planned and promoted to increase accessibility and sustainability, active engagement and strong participation for the benefit of current and future generations
SUMMARY To seek Council‟s endorsement on proposed format change and span of hours for Eve in the City Lantern Dreams Festival 2015.
BACKGROUND Council has run the Eve in the City, Lantern Dreams Festival since 2011. The concept for the event was based upon: “On New Year‟s Eve, families will be able to decorate a Dream Lantern with their own personal messages, and then allow one of the safety staff present to launch their dream lantern into a contained area on Mersey River. Dream Lantern candles will burn throughout the evening creating a spectacular community project.” The concept evolved from a water based Dream Lantern in 2011 and 2012 to a Lantern Dream Garden in 2013 and 2014. The New Year‟s Eve event has featured the Lanterns, music and entertainment, children‟s entertainment, food vendors and sale of alcoholic and non-alcoholic beverages. The events have also included two sets of fireworks, the first at 9.30pm, and the second at midnight, as well as face painting and jumping castles. The increasing costs to undertake the event, and decreased levels of commercial sponsorship for fireworks and naming rights, resulted in an admission price being implemented for the event. The feedback from the community surveys, stallholders, police, service clubs and key stakeholders indicated a number of areas needed improvement, and possible changes were required to ensure maximum patronage and satisfaction at future New Year‟s Eve events.
STATUTORY REQUIREMENTS There are no statutory obligations associated with this report.
DISCUSSION The concept of Dream Lanterns has been extremely well received, with the community embracing the concept. The internal review of the 2014 event however, identified a number of considerations that would enhance the festival. The proposed changes for the event include: Alcohol free event The original concept for Eve in the City, Lantern Dreams Festival was to deliver a family friendly event for the City. The sale of alcohol has detracted from the core focus of the event, and diminished the family concept originally intended. The removal of the sale of alcohol would allow for Round House Park to remain public open space, and would remove the need for fencing, legislation and requirements associated with the sale of alcohol. ITEM 4.7
PAGE 42 Report to Community Services Committee meeting on 19 October 2015
Community free event The introduction of admission charges in previous years has impacted the attendance numbers of the event. The removal of admission charges would be welcomed by the community, and is projected to increase patronage at the event. The admission charges would be replaced by a gold coin donation, or user pay approach, for face painting and use of the jumping castle. Reduction in span of hours The focus on a family event includes the span of hours being reduced from a midnight finish as in previous years, to a 10.00pm finish in 2015. The format of the event historically has resulted in a large number of patrons and families leaving the event at 10.00pm, after the first set of fireworks. The reduction in hours would also disperse patrons from the area, allowing local retailers and business operators to benefit. Amalgamation of fireworks The reduction in span of hours would result in the two individual pyrotechnic displays being replaced by one large display. The recommendation to combine the two displays into one large display at 9.30pm, which would cater to the targeted family market. No reduction in budget for the fireworks would occur, but rather an amalgamation of displays.
ITEM 4.7
PAGE 43 Report to Community Services Committee meeting on 19 October 2015
Theme The concept of a lanterns dream festival will continue, although may be modified from a “Dream Forest or Garden” to a “Dream Pool”. The consultation with internal and external stakeholders and feedback from reviews undertaken on the event suggest the proposed changes would be beneficial for the event.
COMMUNITY ENGAGEMENT Council officers presented to a Council workshop on 5 October 2015, and also the Retail Sub Committee of the Devonport Chamber of Commerce and Industry on Tuesday, 6 October.
FINANCIAL IMPLICATIONS The operational cost to stage the New Year‟s Eve event is in excess of $30,000. The significant costs associated with security, fencing, toilets and amenities, entertainment and fireworks, combined with lack of corporate sponsorship result in significant expense to Council. Changing the span of hours, changing the format and design of the event, and prohibiting alcohol sales will reduce the operational costs of the event. The costs of security, fencing, labour and entertainment will be reduced. The cost of fireworks will be similar to last year, with the two sets of fireworks combined into one large display. Operation savings of approximately $10,000 are projected from the changes to the event.
ITEM 4.7
PAGE 44 Report to Community Services Committee meeting on 19 October 2015
RISK IMPLICATIONS ď€
Consultation and/or Communication There is a risk that community may not support the revised format and span of hours.
CONCLUSION The Eve in the City Lantern Dreams Festival is well regarded by the community. The format of the event has components that detract from a family friendly location, format and experience. The modification of key elements will increase the appeal and experience for patrons and family.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the Marketing, Tourism and Recreation Manager be received and noted and that Council endorse the following changes to Eve in the City Lantern Dreams Festival for 2015: a)
introduction of no alcohol policy;
b)
10.00pm finish time;
c)
removal of admission charges; and
d)
amalgamation of fireworks displays.
Author: Position:
Stuart Jones Marketing, Tourism and Recreation Manager
Endorsed By: Position:
ITEM 4.7
Matthew Atkins Deputy General Manager
PAGE 45 Report to Community Services Committee meeting on 19 October 2015
4.8
COMMUNITY SERVICES COMMITTEE REPORT - OCTOBER 2015 File: 29530 D375230
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 August – 30 September 2015.
BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:
Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Tourism, Marketing and Promotion
DISCUSSION 1
COMMUNITY DEVELOPMENT
1.1
Participation Across Facilities/Council Run Events and Activities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction.
ITEM 4.8
PAGE 46 Report to Community Services Committee meeting on 19 October 2015
1.2
Programs and Activities The following table show the activities delivered across Council facilities over the past two months August 2015
Customers through the Door
Number of Program Participants
Devonport Regional Gallery
1972
208
East Devonport Centre
2966
2115
9345
4523
0
0
Visitor Information Centre
1801
0
Bass Strait Maritime Centre
367
0
0
0
16451
6846
9849
5682
Recreation
Devonport Recreation Centre Events (various)
Julie Burgess TOTAL TOTAL Previous Year 2014/15
September 2015
Customers through the Door
Number of Program Participants
Devonport Regional Gallery
1542
162
East Devonport Centre
2653
1828
11875
7433
0
0
Visitor Information Centre
2898
0
Bass Strait Maritime Centre
611
46
0
0
TOTAL
19579
9423
TOTAL Previous Year 2014/15
16696
5164
Recreation
Devonport Recreation Centre Events (various)
Julie Burgess
1.3
Splash Aquatic Centre Council contracts the operations of its Aquatic Centre to Belgravia Leisure. figures below are provided by Belgravia. Year to Date Centre Attendance Year to date comparison Attendees
Jul
Aug
Aug-14
YTD
Casual Entry
3,625
2,608
4,169
6,233
Fitness Members
8,693
8,615
8,456
17,308
Learn to Swim
4,808
4,720
4,080
9,528
Lane Hire
675
692
657
1,367
Bookings
343
402
264
745
Total
18,144
17,037
17,626
35,181
ITEM 4.8
The
PAGE 47 Report to Community Services Committee meeting on 19 October 2015
1.4
Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below. Details
Status – all relevant
Finalised date and length of agreement
Carols by Candlelight
1
3 year Agreement. Finalising 30 June 2016
3,000 P/A
Choral Society
1
3 year Agreement. Finalising 30 June 2016
5,000 P/A
Devonport Brass Band
1
3 year Agreement. Finalising 30 June 2016
10,000 P/A
Devonport Community House
1
3 year Agreement. Finalising 30 June 2016
25,000 P/A
Eastern Shore Kommunity Kids Christmas Party
1
3 year Agreement. Finalising 30 June 2016
2,500 P/A
Lions of Devonport-Taste the Harvest; In kind staffing and design hours
1
1 year Agreement. Finalising 1 December 2015
National Trust of Australia – Home Hill operations
2
3 year Agreement. Finalising October 2018
28,000 P/A
Tasmanian Arboretum
1
3 year Agreement. Finalising 30 June 2016
33,000 P/A
Youth and Family Focus
1
5 year Agreement. Finalising 9 July 2018
Amount - If Applicable
10,000 P/A – In kind
Status Legend 1. 2. 3. 4.
1.5
Commenced Submitted for Council approval Awaiting Signature Finalised
Volunteers In addition to volunteers working in ongoing positions, a small number of new and existing volunteers have undertaken some short term work at Tiagarra under the guidance of an Arts Tasmania Roving Curator and the Community Development and Volunteer Coordinator. The Volunteer Online Induction is currently being finalised and it is anticipated it will be available for use in the near future.
ITEM 4.8
PAGE 48 Report to Community Services Committee meeting on 19 October 2015
1.6
Sister Cities Council received official confirmation from Minimata accepting the proposed dates of 8 – 11 April 2016 for the 4 day/3 night official visit. The Devonport Sister Cities Association advised that a total of 8 people have expressed their intention to participate in the self-funded trip to Minimata City. The group consists of the Mayor and wife, 4 Sister Cities Association Members and 2 residents.
1.7
Citizenship The first Citizenship Ceremony for the financial year was conducted on 28 September 2015, with 17 Devonport residents becoming Australian Citizens, this included 12 Adults and 5 Children. The group comprised of the following countries, Nigeria, United Kingdom, United States of America, India, South Africa, Philippines and Sri Lanka.
1.8
Food Connection The Food Connection Project has continued with many programs, covering the areas of education, access and including emergency relief. Figures on some of the aspects of the programs deliverables include:
1615 Patrons connected to Food programs this month at Devonport Community House
2031kgs of total produce distributed via the Food Shed
1060kgs of Bread
90ltrs of Dairy
832kg Fruit and vegetables
37kgs from the community garden
15kgs was purchased
Heaven‟s Kitchen has fed 284 adults and 78 children, with 262.2hrs of volunteer time donated, 5 food hampers given out to needy families, 325kg of donated fruit and vegetables and 20kg of meats. Demo Box cooking which teaches people how to cook, has had 40 adults and 10 children partake. East Devonport Community House has continued with its Five for Five program, Cooking for 8 and a number of other programs that educate both adults and children in regard to healthy eating. The Food Connection Newsletter is brought out weekly and contains a wealth of information in regard the many varied programs that are underway, and is available upon request from Council.
ITEM 4.8
PAGE 49 Report to Community Services Committee meeting on 19 October 2015
1.9
Tiagarra Council continues to progress ongoing discussions with the Office of Aboriginal Affairs (DPAC) to have the allocation of the unspent funding made available to progress the Tiagarra feasibility study. Email correspondence to Council dated 12 October 2015, from The Office of Aboriginal Affairs informed, “We are awaiting relevant departmental instruction regarding this matter�, and the department is not currently in a position to advise a timeframe for advice back to Council.
ITEM 4.8
PAGE 50 Report to Community Services Committee meeting on 19 October 2015
Council provided the Tiagarra Special Interest Group with a clear direction to work to secure the unspent grant funds and direct the scope of the feasibility study to be undertaken. The primary function of the group being to provide input and advice in the preparation of a report which is based on consultation with the local and broader Aboriginal community to determine the future of Tiagarra, its viability and sustainability and Councils future commitment. The grant document once received will be reported to a Council meeting for consideration. The TSIG last convened on 9 April 2015 and will reconvene dependant on advice received from Office of Aboriginal Affairs (DPAC). An Arts Tasmania Roving Curator is currently training Council volunteers to preserve/catalogue the collection. 2
ARTS AND CULTURAL DEVELOPMENT
2.1
Devonport Regional Gallery 2.1.1 Recent Activities and Events
Artist Talk with Donna Lougher Still Life of van Gogh (open drawing workshop) Little Aesthetics x 4 sessions (Wilmot, Devonport, Latrobe & Hillcrest Primary) 1,2,3…Create! X 2 sessions with Ali Davies (parents, babies & toddlers) Twilight Tour with Ellie Ray & Emily Kennel (Something New, Something Blue) Virtuosi TSO quintet Floor talk and workshop (Tas TAFE Early Childhood) Creative Nook (open creative writing) Nightscape Photography Spring Life Drawing x 4 classes In Conversation with the Artist Tara Badcock Books + Art Meetings x 3 (1 Friends, 1 SIG, 1 Droogs) Twilight tour with Gallery Director (Tara Badcock Solo Commission HUNT NATURE BIRTH) School Holiday program Hide & Seek with Rosie McKeand x 2 sessions Little Aesthetics workshop Mersey Leven Child Centre
2.1.2 Funding For over a decade the Devonport Regional Gallery has been receiving annual program funding through a Grant Deed from the Department of Economic Tourism and the Arts. This funding has been a direct allocation granted annually on receipt of the Directors Annual Report including the annual budget. However, the funding model was recently changed to provide equity amongst all eligible arts organisations which means that Devonport Regional Gallery will now be required to apply for funding. The application process is lengthy and requires substantial supporting evidence including relevant policies and plans. There is no guarantee the Gallery will be successful in obtaining funding. The Gallery Director and Community and Cultural Development Manager met with Arts Tasmania Acting Director Steve Kyne and Project Officer Catherine Gurrin in September 2015 to discuss the new funding model approved by the ITEM 4.8
PAGE 51 Report to Community Services Committee meeting on 19 October 2015
State Government. The Gallery may apply for program funding under the Cultural Heritage Program including resources such as staff, however the competitive nature of the funding round will determine the amount granted to eligible organisations. The funding round closes in early November 2015. The applications will then be assessed by a panel of experts in the field of museums, galleries and collections. Organisations will be notified in March 2016. 2.2
Bass Strait Maritime Centre 2.2.1 Recent Activities
Hosted a Work Experience student from Don College Tourism Studies.
Of three school groups visiting during September, we welcomed our first interstate school. An activity book developed by a volunteer was provided to prepare for the visit and excellent feedback received.
Four community groups visited during September and good feedback received on the access to the facility and the welcome received.
The facility was hired for a private function on September 16 for 80 plus guests which provided the opportunity to evaluate and determine ideal numbers for the size of the venue whilst ensuring the comfort of visitors.
The first bus tour breakfast for the season was held September 23. In the comments book “Thank you to Margaret and her fantastic guides, best museum we have ever been to. Thank you for your welcome. Food was brilliant too.”
22 September “Under the Waves” Maritime & Heritage Talk by Bass Strait Maritime Centre volunteer, underwater photographer and life member of the Leven Scuba Diving Club - Greg Close was very successful with 46 people attending. We have since received requests for a repeat by those who have heard about the beautiful images and the interesting stories about club activities off our coast.
25 September 2015 the Premier of Tasmania, Will Hodgman visited. In the comments book “Superb. Wonderfully captures our connection with the sea, and the mighty Bass Strait”.
ITEM 4.8
PAGE 52 Report to Community Services Committee meeting on 19 October 2015
All surplus furniture and general small non-collection items have been put in the annexe and documented to progress disposal.
2.2.2 Collection
On 2 September 2015 new shelving was installed in the BSMC room at the Art Collection Storage Centre at Lawrence Drive. All contents of the room were removed and temporarily stored in the Loading Bay. Surplus furniture items were relocated to the annexe in preparation for disposal.
A second collection of items were moved with the assistance of volunteers to the Centre for inspection, documenting and boxing in preparation for sending to Tasmanian Archives and Heritage Office.
2.2.3 Julie Burgess
Crew members continued with maintenance in preparation for annual survey.
Photo below shows a volunteer working aloft.
ITEM 4.8
PAGE 53 Report to Community Services Committee meeting on 19 October 2015
Annual survey booked with MAST for early October 2015.
3
RECREATION AND SPORTS DEVELOPMENT
3.1
Sports Marketing Australia (SMA) Program The Devonport Recreation Centre recently hosted the Basketball Tasmania State under 12 Championships. Approximately 290 players participated in the 2 day event, held on 29 and 30 August. Table 1 below provides Council with a list of SMA events, secured for Devonport in 2016. For the first time in 30 years the Valley Road Soccer Centre will host a national soccer championship. Table 1:
3.2
Date
Event
Venue
Expected Number of number of days participants
Feb 2016
FFA National under 12 Soccer Championships
Valley Road Soccer Centre
400
4
March 2016
National Junior Squash Championships
Devonport Recreation Centre
250
4
June 2016 long weekend
Basketball Tasmania Junior Intrastate Tournament
Devonport Recreation Centre
300
3
July 2016
Squash Australia Tasmanian Open
Devonport Recreation Centre
175
4
August 2016
Basketball Tasmania Under 12 State Championships
Devonport Recreation Centre
250
2
Recreation Centres During the month of August, there were 309 bookings received for the Devonport Recreation Centre (DRC). The East Devonport Recreation and Function Centre (EDR&FC) received 54 bookings. 3.2.1 Health & Wellbeing Programs – Recreation Officer Congratulations to Axel Verschuren, who, effective Monday 28 September, will transition into the permanent part-time role of Recreation Officer. This role will be based between the Devonport Recreation Centre, and the Best Street Offices. A reallocation of resources at the Devonport Recreation Centre has resulted in the permanent part-time role of a Recreation Officer. This position will have a focus on increasing the use and activities at Council‟s indoor recreation centres including developing and implementing health and wellbeing programs within the community. The role specifically involves: •
Working with community/sporting groups to identify the access and participation needs of specific population groups and opportunities for ITEM 4.8
PAGE 54 Report to Community Services Committee meeting on 19 October 2015
increasing active participation by these groups in recreational and health and wellbeing programs based at Council‟s indoor recreation facilities;
3.3
•
Developing and implementing sport and recreation programs at Centres;
•
Assisting with the development and support of community recreation initiatives that focus on increasing participation in health and well-being activities.
Sports Grounds There were in total 6 unique sports ground bookings for the month of July and 7 in August. Most of the ground bookings during this period were for North West Schools football and soccer challenges. Ground renovation works commenced in early September at all sporting grounds as venues transition from winter to summer sports. The grounds were aerated, oversewn with ryegrass and fertilised. Devonport Oval Major renovation of Devonport Oval commenced immediately after the football season. Work included;
Rotary hoeing and levelling out uneven surfaces;
Re sewing/levelling the cricket wicket;
Dig out the cricket wicket ends and install new bedding materials; and
Install new strip drains to lessen the amount of water lying on the turf during rains. Devonport Oval – 21 September 2015
ITEM 4.8
PAGE 55 Report to Community Services Committee meeting on 19 October 2015
3.4
Sporting Grants Sporting Small Grants – applications closed at the end of August and were assessed by the Sport & Recreation Strategic Special Committee (SRSSC) at its meeting on 16 September 2015. The recommendations were presented to the Financial Assistance Working Group for consideration and are the subject of a separate report. The 2015/16 budget allocation for Sporting Small Grants is $13,000.
4
TOURISM, MARKETING AND PROMOTION
4.1
Tourism 4.1.1 Cradle Country Marketing Group The Group have recently developed a half page advertisement for Caravanning Australia. The decision to advertise in this publication was based on Caravanning Australia‟s high pick up rate of their printed publication and their high online presence. At the previous meeting held in August, the Group discussed ways in which to take advantage of the Spirit of Tasmania‟s new wi-fi service, which spans the entire Bass Strait, to use targeted marketing to promote the NW coast. The Group also discussed a recommendation presented by the Devonport and Surrounds Tourism Association, who have requested a sub-regional website to promote the Cradle Country region. The Group agreed in principle to support the idea, pending advice and feedback from the Cradle Coast Tourism Executive as to the relevancy of a sub-regional website among the high number already existing tourism websites. The Group agreed to seek more information relating to digital marketing, and the costs and time involved in developing a sub-regional website versus improving linkages between existing websites.
ITEM 4.8
PAGE 56 Report to Community Services Committee meeting on 19 October 2015
4.1.2 Tourism Development Strategy The Tourism Development Strategy 2009 -2019 has a total of 109 actions/recommendations of which 50 have been completed or are in progress. The recommendations include categories of:
Activities and Attractions, Getting to and around Devonport; Creating a Devonport Identity; Quality of Experience; and Management and Resourcing.
Council officers will continue to work with industry, Tourism operators and peak bodies in the progression of the strategy recommendations. 4.1.3 Cradle Coast Tourism Executive The CCTE met on Thursday 8 October. Agenda items included reports and discussion on: 4.2
Product Development Working Group Industry Development Working Group Marketing Working Group Financial reports Advocacy and Governance working Group Regional Events strategy Grant Deed with Tourism Tasmania
Marketing and Events 4.2.1 Events The Marketing & Events team are in the process of planning Christmas activities for Devonport:
Devonport Christmas Parade to be held on Friday 4 December, 6.30pm. Registrations for floats are now open via the Council website. Categories are: The Mayor‟s Award for Best Christmas Overall Theme 7AD Best Community Entry Prize Pack Impress Print Best Business Entry CMax Best Costumed Character or Movie Theme Sea FM Best School Entry Prize Pack Best Individual Entry (including bikes, scooters etc) sponsored by The Big House Best Individual (over 14 years) Entry Sponsored by the „Julie Burgess‟
New decorations and flags have been ordered for the City. Last year Devonport schools painted flags for the Mall. This year, the schools will go back to painting the panels for the Christmas Tree box for the Mall. The panels will be presented to the Mayor at individual school assemblies and will be installed onto the Christmas Tree box when the tree is installed, prior to the Christmas Parade.
ITEM 4.8
PAGE 57 Report to Community Services Committee meeting on 19 October 2015
A Christmas colouring in competition will also run with the schools. Prizes to be awarded courtesy of the Mayor (vouchers for the Devonport Bookshop).
Spot the Santa comp will run again this year, with a number of Santa‟s being placed in participating retailer‟s windows. Prizes to be gathered from each participation retailer (to the value of $25) and winners will be announced prior to Christmas via social media/media.
Retail promotion: Last year the „Tis the Season‟ retail promotion was trialled with activities in key shopping areas each Saturday in December, leading up to Christmas. A similar promotion will be undertaken this year with Council providing provide music and activities, such as jumping castles and face painting. The buskers program, which ran successfully last year, will again be used to give local musicians a forum, while at the same time creating a vibrant atmosphere in the Mall and Fourways.
Planning for NYE is underway and is the subject of a separate report in this agenda. Expressions of Interest for the 2016 Devonport Food & Wine Festival will be open within the next month. An announcement on the 2016 Ambassador will also be forthcoming.
COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council‟s operating budget as a result of this recommendation.
RISK IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council.
CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.
Author: Position:
April Nelson Executive Assistant
Endorsed By: Position:
ITEM 4.8
Matthew Atkins Deputy General Manager
PAGE 58 Community Services Committee meeting Agenda 19 October 2015
5.0
CLOSURE
There being no further business the Chairman declared the meeting closed at <insert time> pm.