NOTICE OF MEETING Notice is hereby given that a Community Services Committee meeting of the Devonport City Council will be held in the Council Chambers, 44-48 Best Street, Devonport, on Monday 17 August 2015, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 12 August 2015
AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 17 AUGUST 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item
1.0
Page No.
APOLOGIES ............................................................................................... 1 Ald AL Rockliff
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
COMMUNITY SERVICES REPORTS .................................................................. 4
4.1
Minutes of the Sport and Recreation Strategic Special Committee Meeting (D376716) .......................................................................................................................................... 4
4.2
Minutes of the Community Development Strategic Special Committee Meeting (D378534) .......................................................................................................................................... 8
4.3
Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting (D379327) ........................................................................................................................................ 12
4.4
Financial Assistance (D379315) ................................................................................................... 17
4.5
Volunteer Strategy (D363477) ..................................................................................................... 29
4.6
Additional Sportsground Lighting (D376507) ............................................................................ 49
4.7
Youth Engagement Plan (D382279) ........................................................................................... 54
4.8
Community Survey (D382190) ..................................................................................................... 74
4.9
Community Services Report (D374650) .................................................................................... 95
5.0
CLOSURE .............................................................................................. 111
PAGE 1 Community Services Committee meeting Agenda 17 August 2015
Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 17 August 2015 commencing at 6:00pm. PRESENT Present Chairman
Ald A L Rockliff Ald A J Jarman Ald J T Keay Ald L M Laycock Ald S L Martin
Apology
In accordance with Clause 4.7 of the Council Committees Policy, the Mayor, Ald Steve Martin will assume the role of chair in the absence of Ald Rockliff. IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0 2.0
APOLOGIES
Ald A L Rockliff
DECLARATIONS OF INTEREST
PAGE 2 Community Services Committee meeting Agenda 17 August 2015
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME
Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
PAGE 3 Community Services Committee meeting Agenda 17 August 2015
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
3.2
QUESTIONS ON NOTICE FROM ALDERMEN
At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Report to Community Services Committee meeting on 17 August 2015
4.0
COMMUNITY SERVICES REPORTS
4.1
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING File: 30161 D376716
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the Minutes of the Sport and Recreation Strategic Special Committee. This Committee provides the conduit between a number of local sporting organisations and Council.
BACKGROUND Council has formed three Strategic Special Committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.
DISCUSSION The Sport and Recreation Strategic Special Committee (SRSSC) recommends that Council consider: Capital Works The Committee has requested that Council provide the Committee with information relating to the Five Year Capital Works Program, including Safety, Renewal and Prioritisation projects at sporting precincts. In the past only a list of Prioritisation Projects were provided to the Committee. Minutes of the Maidstone Park Management Controlling Authority (MPMCA) The MPMCA Executive expressed concern with Minutes of its meetings being tabled at the SRSSC and requested that Minutes be provided to the SRSSC only when items are raised regarding future infrastructure proposals at Maidstone Park. Consideration of an item from MPMCA – the matter was referred to the committee on a confidential basis. As such a separate report has been prepared for Council and included in the Closed Session section of this agenda.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.
ITEM 4.1
PAGE 5 Report to Community Services Committee meeting on 17 August 2015
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council’s consideration. 1.
ATTACHMENTS
1.
Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee Meeting held 1 July 2015
RECOMMENDATION That it be recommended to Council the minutes of the Strategic Special Committees be received and noted and that Council: (a)
approve the request to provide the SRSSC with information regarding future sporting precinct capital works including safety, renewal and prioritisation projects; and
(b)
approve the request from the MPMCA, not to have Minutes from its meetings tabled at the SRSSC meetings, unless items are raised regarding future infrastructure proposals at Maidstone Park (nothing that future Minutes from MPMCA will be included in the Aldermen’s Fact Sheet.)
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.1
Paul West General Manager
PAGE 6 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee Meeting held 1 July 2015
ITEM 4.1
ATTACHMENT [1]
PAGE 7 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee Meeting held 1 July 2015
ITEM 4.1
ATTACHMENT [1]
PAGE 8 Report to Community Services Committee meeting on 17 August 2015
4.2
MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING File: 30162 D378534
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the minutes of the Community Development Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.
BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sports and Recreation committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit. This report provides the minutes of Strategic Special Committees of Council.
DISCUSSION The actions of the following Special Interest Groups were received and noted by the Community Development Strategic Special Committee:
Building Families
Community Safety
Devonport Sister Cities Association
East Devonport
Learning Communities
The Community Development Strategic Committee recommends that Council consider agreeing in principle to the development of a Bike Safety Park within the grounds of Pioneer Park, East Devonport and that a further report be provided detailing the impact, costs and level of community support for the project. The bike road safety park proposal has been a community led and driven initiative which is supported in principle by the Community Safety, East Devonport, and Building Families Special Interest Groups. The initiative would expect to provide a number of quality of life outcomes for the community including but not limited to increased family interactions, increased road safety knowledge, increased community partnerships and connections, increased health and wellbeing.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution. ITEM 4.2
PAGE 9 Report to Community Services Committee meeting on 17 August 2015
FINANCIAL IMPLICATIONS There are no financial implications which relate to this report. Costs of a Bike Road Safety Park will be subject to a separate report.
RISK IMPLICATIONS There are no identified risks which relate to this report.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council’s information and there are no recommendations arising from those minutes.
ATTACHMENTS 1.
Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 30 June 2015
RECOMMENDATION That it be recommended to Council that: 1)
the minutes of the Community Development Strategic Special Committee be received and noted; and
2)
a further report be provided detailing the impact, costs and level of community support for a Bike Safety Park within the grounds of Pioneer Park, East Devonport.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.2
Shane Crawford Executive Manager Business
Corporate
&
PAGE 10 Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 30 June 2015
ITEM 4.2
ATTACHMENT [1]
PAGE 11 Unconfirmed Minutes of the Community Development Strategic Special Committee Meeting held 30 June 2015
ITEM 4.2
ATTACHMENT [1]
PAGE 12 Report to Community Services Committee meeting on 17 August 2015
4.3
MINUTES OF THE ARTS CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE MEETING File: 30157 D379327
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the minutes of the Arts, Culture and Tourism Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.
BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sports and Recreation committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit. This report provides the minutes of Arts, Culture and Tourism Strategic Special Committee of Council.
DISCUSSION The actions of the following Special Interest Groups were received and noted by the Arts, Culture and Tourism Strategic Special Committee:
Devonport Maritime and Heritage
Devonport Regional Gallery
Public Art
Tiagarra
The Arts, Culture and Tourism Strategic Special Committee recommends that Council consider: “Unspent capital budget funds, allocated for acquisition of artworks for the 2015-2016 Financial Year be carried forward and combined with future capital budget allocations for the acquisition of a work from a significant Tasmanian artist”. It has been identified that Devonport Regional Gallery art collection does not encompass works from acclaimed contemporary Tasmanian Artist Lindsay Broughton. The minimum expected purchase price for a piece of art produced by Lindsay Broughton is $20,000, which is a significant but strategic investment. If a suitable Lindsay Broughton can be purchased, it can be reasonably expected that the acquired piece will appreciate in value over time.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution. ITEM 4.3
PAGE 13 Report to Community Services Committee meeting on 17 August 2015
FINANCIAL IMPLICATIONS Biennially, Council allocates funds in the capital budget for art acquisition. In the 2015/16 budget, $10,000 has been allocated for this purpose. The proposal suggests that any unspent funds from this year’s allocation are carried forward and combined with future capital budget allocations for a Lindsay Broughton piece.
RISK IMPLICATIONS There is the unlikely risk the acquired art would depreciate in value either due to damage to the artwork or reputational damage to the artist.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council’s information and there are no recommendations arising from those minutes.
ATTACHMENTS 1.
Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting 1 July 2015
RECOMMENDATION That it be recommended to Council that the minutes of the Arts, Culture and Tourism Strategic Special Committee be received and noted and that Council: 1.
approve the request that any unspent capital budget funds allocated for acquisition of artworks for the 2015-2016 Financial Year be carried forward and combined with future capital budget allocations for the acquisition of a work from a significant Tasmanian artist;
2.
consider allocation of funds in the 2016-2017 Financial Year budget to complete the purchase; and
3.
authorise the Arts, Culture and Tourism Strategic Special Committee to investigate and identify an appropriate piece of artwork for consideration by Council at a future meeting.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.3
Shane Crawford Executive Manager Business
Corporate
&
PAGE 14 Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting 1 July 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 15 Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting 1 July 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 16 Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting 1 July 2015
ITEM 4.3
ATTACHMENT [1]
PAGE 17 Report to Community Services Committee meeting on 17 August 2015
4.4
FINANCIAL ASSISTANCE File: 30667 D379315
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3
Attract and promote equitable distribution and sharing of financial and other resources throughout the community
SUMMARY To present achievements of the Community Small Grants, Economic Development and Events Sponsorship, Rate Remissions, Small Sporting Grants, Sporting Travel Assistance Grants and Donations projects funded by Council in 2014-15.
BACKGROUND Through the provision of a Financial Assistance Scheme, the Council supports projects, programs and activities developed for the benefit of Devonport’s residents and visitors. Six areas of assistance are available, all of which are the subject of this report:
Community Small Grants – provides up to $3,000 to non-profit organisations to deliver programs that enhance health and well-being, environmental sustainability, arts, culture and heritage, and sports and recreation. Includes activities to improve safety, undertake minor capital works, and purchase equipment.
Economic Development and Events Sponsorship – provides support for social, cultural, environmental, sport and recreational initiatives and events held in Devonport that attract locals and visitors creating commercial benefits for the City.
Rate Remissions – provides rate support for social, cultural, environmental, sport and recreational initiatives and events held in Devonport that attract locals and visitors creating commercial benefits for the City.
Small Sporting Grants - provides up to $3,000 towards one-off activities or projects being undertaken by non-profit sporting groups, sporting club associations or voluntary sporting associations within the City.
Sporting Travel Assistance Grants - provides travel assistance to compete at national or international sporting competitions to sporting groups, organisations or individuals who reside within the City.
Donations - provides assistance to groups, organisations or individuals within the City who are not eligible for sponsorship under any other Financial Assistance Program.
For the 2014/2015 financial year the Financial Assistance Committee were responsible for assessing the Community Small Grants, Economic, Development and Events Sponsorship, Rate Remissions and Donations applications, with the Small Sporting Grants and Sporting Travel Assistance grants applications being assessed by Council’s Sport and Recreation Development Coordinator.
STATUTORY REQUIREMENTS The Local Government Act 1993 Section 77 outlines Council’s requirements in regard to grants and benefits:
ITEM 4.4
PAGE 18 Report to Community Services Committee meeting on 17 August 2015
(1)
A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate. (1A) A benefit provided under subsection (1) may include –
(2)
(a)
in-kind assistance; and
(b)
fully or partially reduced fees, rates or charges; and
(c)
remission of rates or charges under Part 9.
The details of any grant made or benefit provided are to be included in the annual report of the council.
The details of awarded grants will be reported in the 2014-15 Annual Report.
DISCUSSION Community Small Grants Under the Community Small Grants program eleven projects were funded totalling $16,133. At the time of this report four (4) projects were acquitted and one organisation did not accept the grant. Organisation
East Devonport Child and Family Centre
Project Title
Fine Food, Fine Lunchboxes
Grant Amount
$1018.18
Income
-
Expenditure
$1120
Project Surplus / (Deficit)
($101.82)
Description
Facilitate two (2) cooking sessions to be held during the Devonport Food and Wine Festival in March. The sessions delivered were: Fine Budget Cooking; and Healthy Lunchboxes. The sessions delivered at the Child and Family Centre - East Devonport. The sessions were targeted towards low socioeconomic families with an aim to enhance healthy living on a budget. Delivery of the Harmony Day Community Tea.
Achievements
The events brought members of the community together, broke down barriers and provided education to parents and children around fresh, healthy food. It provided new ideas around cooking and allowed new friendships.
No. participants
120
Organisation
Devonport Lapidary Club
Project Title
Provide essential silver-smithing equipment and tuition sessions
Grant Amount
$750
Income
-
Expenditure
$750
Project Surplus / (Deficit)
-
Description
Purchase of safety equipment.
Achievements
Safety equipment had not been available prior to receiving Council’s financial assistance. Silver smithing participants can now
ITEM 4.4
PAGE 19 Report to Community Services Committee meeting on 17 August 2015
complete more extensive, complicated tasks knowing their safety and welfare is top priority at the Devonport Lapidary Club. No. participants
6
Organisation
Don River Railway
Project Title
Secure Archive and Records Store
Grant Amount
$ 1,500
Income
$ 8,508.47
Expenditure
$10,008.47
Project Surplus / (Deficit)
($1,500)
Description
The construction of a new storage facility which is secure, ventilated and with fire retardant outer walls.
Achievements
The Don River Railway is now able to accept and process items of Historic interest and items donated from the general public by recording all existing items plus new items into a new comprehensive archival register.
No. participants
N/A
Organisation
Delta Society Australia
Project Title
Delta Therapy Dogs Program and Classroom Canine Program
Grant Amount
$350
Income
$305
Expenditure
$655
Project Surplus / (Deficit)
-
Description
Purchase of a projector and screen.
Achievements
The purchase of a projector and screen to support the delivery of the Delta Therapy Dogs Program and Classroom Canine Program.
No. participants
250
The following organisation was successful in obtaining a grant, however the project was cancelled and no payment was made. Organisation
Rotary Club of Devonport
Project Title
Devonport Food Expo
Grant Amount
$1,000
Description
Devonport Food Expo at Devonport Showgrounds as part of Devonport Food and Wine Festival. The target was families with focus on health and food education.
The following organisation sought and was granted an extension to 30 June 2016 and as such is yet to submit an acquittal. Organisation
East Devonport Community House
Project Title
Kiddie Care for Studying Mums
Grant Amount
$2,565
Description
Eastern Shore Community House will provide child-care for parents wanting to study Certificate III in Community Services. Nine (9) young mothers, who attended the Food Store weekly to feed their families graduated from Certificate II in Community Services as a direct result of ESCH removing their barriers. Currently twenty-two
ITEM 4.4
PAGE 20 Report to Community Services Committee meeting on 17 August 2015
(22) young parents are registered to study Cert III providing ESCH can host the free course and provide child care which is a large barrier to their success.
The following organisations are yet to submit an acquittal, it should be noted that organisations have until 31 December 2015 to complete funded projects. Under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. Organisation
Mission Australia
Project Title
Mindful Awareness Parenting (MAP) Workshop
Grant Amount
$1,050
Description
Delivery of a workshop consisting of five, 2 ½ hour sessions in Mindful Awareness Parenting (MAP). The aim is to enhance parent’s wellbeing through the practice of mindfulness exercises and to encourage the development of secure attachment relationships between parents and their children. The target group will be those parents with children in the 0-5 age group. The workshops will be facilitated through the East Devonport Child and Family Centre
Organisation
Australian Red Cross Society
Project Title
Youth Health and Wellbeing - Devonport
Grant Amount
$2,000
Description
Delivery of ten (10) Save-a-Mate & Talk OUT Loud workshops with young people in Devonport. These programs aim to strengthen the capacity of young people to respond to challenges associated with alcohol and other drugs and mental health. The save-a-mate program aims to provide participants with the skills and knowledge to prevent, recognise and respond to alcohol and other drug emergencies. The project was to be delivered in collaboration with local organisations including but not limited to Don College, St. Brendan Shaw, Devonport High School, Reece High School, Tas TAFE Start program, Devonport Community House, Eastern Shore Community House, Youth Shelters and the hopefully soon to open Alternative Education setting in Devonport to deliver SAM and TOL sessions to young people. Sessions are planned to be delivered predominantly in local organisation venues to ensure that the environment is familiar and comfortable to the young people who are going through the sessions.
Organisation
Choose Life Services
Project Title
Men's Health Forum - focusing on Mental Health
Grant Amount
$900
Description
Delivery of men’s Health Forum encouraging male workers in our target group (men over 45) to attend directly from their workplace. The event, held on April 15, included interactive 'stops' both outside the venue and inside to encourage participation. The stops included both social (clubs etc.) and support information (particularly around mental health options). The event included an evening meal and guest speakers. The venue was the Devonport RSL, a central non-threatening environment for the target
ITEM 4.4
PAGE 21 Report to Community Services Committee meeting on 17 August 2015
audience. Current statistics clearly show that this target group is at the highest risk of suicide in our community. CLS also see that there is a gap in service delivery to this particular sector. Organisation
Environment Tasmania
Project Title
Devonport Marine Discovery Event
Grant Amount
$3,000
Description
Delivery of a Marine Discovery Event within the Devonport City Council Municipality. The event aims to consist of an educational film night with guest speakers; a guided snorkel with beachside BBQ lunch; and a photographic exhibition of Tasmania’s unique marine environment in a central Devonport venue. The Marine Discovery Event will be held at a variety of venues around Devonport, with exact locations to be confirmed following engagement with the Devonport Surf Life Saving Club, Devonport City Council employees, and Cradle Coast NRM.
Organisation
Eastern Shore Community House
Project Title
Community Garden Improvements
Grant Amount
$2,000
Description
Delivery of improvements to the East Devonport Community House, Community Garden.
Economic Development and Events Under the Economic Development and Events Grants eleven (11) projects were funded totalling $75,000. At the time of this report two (2) projects were acquitted. It should be noted the economic benefit estimate is based on a $190 per night spend for visitors staying in commercial accommodation. Organisation
Devonport Athletic Club
Event title
Devonport Athletic Club Christmas Carnival
Date of event
26 December 2014 – 2 January 2015
Devonport component of event
29 December 2014 – 30 December 2014
Grant amount
$ 4,000
Income
$82,227
Expenditure
$74,566
Surplus / (deficit)
$ 7,661
Description
The Devonport Athletic Club Christmas carnival promotes a healthy lifestyle and provides the opportunity for local athletes. National and International Athletes and cyclists and junior athletes to perform in the big arena with a large spectator base. The Carnival attracts local, regional, national and international athletes, cyclists and spectators. It delivers significant economic, social and tourism benefits to Devonport.
Achievements
The event provides a vehicle for junior athletes and cyclists to learn their craft and fulfil their potential to be stars of the future; gives athletes and cyclists an opportunity to compete in front of their family, peers, and a very large appreciative crowd; to encourage
ITEM 4.4
PAGE 22 Report to Community Services Committee meeting on 17 August 2015
health and wellbeing amongst our young men and women. No. participants
520
No. attendees
6,000
Origin attendees
“52% Devonport / Latrobe / Kentish region. 90% Tasmania 6% Interstate 2% International 2% N/A� (SIC)
No. attendees/participants staying in commercial accommodation
260
No. nights stayed
8 (SIC)
Estimate economic benefit
$395,200
Organisation
Latrobe Speedway
Event title
2014 Australian Freestyle Moto Cross Championship & Bike Show
Date of event
15 November 2014
Grant amount
$ 5,000
Income
$60,700
Expenditure
$54,200
Surplus / (deficit)
$ 6,500
Description
Host 2014 Australian Freestyle Moto Cross Championship & Bike Show.
Achievements
The event attracted 120 interstate visitors who attended the event staying an average three (3) nights. Intrastate visitors were estimated to be at least 550, and it would be a reasonable expectation that they would have stayed at least 1 night in the region. The meet and greet of the riders in the Mall attracted at least an additional fifty (50) people. Food items for the canteens are purchased locally, plus additional security personnel were required. The event employed twelve (12) casual staff who reside in either the Devonport or surrounding areas. Along with another 30 Volunteers who assisted with the staging of the event. Accommodation was used and the Edgewater was basically booked out by the interstate riders and crews. The Latrobe Lions Club operated their canteen and have no doubt that this would have resulted additional revenue for their coffers. The competitor group visited Latrobe and Devonport High Schools.
No. participants
80
No. attendees
3,250
Origin attendees
50% Devonport/Latrobe/Kentish 35% North-West Other 10 % Tasmania Other 5% Interstate
ITEM 4.4
PAGE 23 Report to Community Services Committee meeting on 17 August 2015
No. attendees/participants staying in commercial accommodation
120
No. nights stayed
3
Estimate economic benefit
$68,400
The following organisations are yet to submit an acquittal, it should be noted that organisations have until 31 December 2015 to complete funded projects. Under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. Organisation
PGA
Project Title
Tasmanian Senior Open
Date of event
1 February to 2 February 2015
Grant Amount
$2,000
Description
The Tasmanian Senior Open attracts professional Golf Players from around Australia and possibly internationally. Spectators of all ages will visit the region to watch the elite players and in the process, they will see the quality of the course. Locals will benefit from having the opportunity to see elite athletes play their local course.
Organisation
Devonport Eisteddfod Society Inc.
Project Title
City of Devonport Eisteddfod 2014
Date of event
25 August 2014 – 12 September 2014
Grant Amount
$16,500
Description
The Devonport Eisteddfod Society annual competitions for all ages in the following areas: Speech & Drama, Dance, Vocal, Choral, Instrumental and Brass Band
Organisation
Devonport Eisteddfod Society Inc.
Project Title
City of Devonport Eisteddfod 2015
Date of event
1 September 2015 – 17 September 2015
Grant Amount
$16,500
Description
The Devonport Eisteddfod Society annual competitions for all ages in the following areas: Speech & Drama, Dance, Vocal, Choral, Instrumental and Brass Band
Organisation
Mersey Valley Devonport Cycling Club
Project Title
Mersey Valley Women's National Road Series and U19 Selection Races
Date of event
1 May 2015 – 3 May 2015
Grant Amount
$1,500
Description
Hosting of a round of the Cycling Australia Subaru Women's National Road Series and U19 World Championship Selection races for U19 Men and Women. It provides opportunity to promote our
ITEM 4.4
PAGE 24 Report to Community Services Committee meeting on 17 August 2015
local competitor and cycling to the wider community as a healthy activity. We target primary school and high school children and encourage them to participate in our 'Come and Try Sessions' of cycling. We promote exercise and fitness coupled with a fun activity that can lead to a professional career for those who excel. Organisation
Devonport Surf Life Saving Club
Project Title
Devonport Pub to Club
Date of event
To be advised
Grant Amount
$1,000
Description
Delivery of the Pub to Club 2km open water swim. The event is open to all members of the public and looks likely to be included in a newly formed state wide series for next year
Organisation
Lions Club of City of Devonport
Project Title
Brixhibition
Date of event
11 July 2015 – 12 July 2015
Grant Amount
$1,500
Description
Host Brixhibition Lego community event.
Organisation
Cycling Australia
Project Title
Tour of Tasmania
Date of event
6 October 2015 - 11 October 2015
Grant Amount
$10,000
Description
The Tour of Tasmania is a six day top flight cycling event which showcases the southern, north and north-west regions of the state.
Organisation
Cradle Coast Sports and Events Pty Ltd
Project Title
Devonport Triathlon
Date of event
21 February 2015 – 22 February 2015
Grant Amount
$15,000
Description
The Devonport Triathlon has been in existence since 1985 and is the third longest running triathlon in Australia. The target audience is triathletes eligible and willing to participate in the above competition from both Tasmania and interstate. This event will bring approximately 500 competitors to our shores along with coaches, family and friends
Organisation
Cradle Coast Sports and Events Pty Ltd
Project Title
Run Devonport
Date of event
20 March 2015
Grant Amount
$2,000
Description
Run Devonport is a family focussed event 'fun run' style event which welcomes jogging, walking, those with restrictions, prams and children to complete a course of either 1km, 2.5km, 5km and 10km along the Devonport foreshore. The run for all distances
ITEM 4.4
PAGE 25 Report to Community Services Committee meeting on 17 August 2015
commences and finished at a temporary start/finish line erected at Roundhouse Park. All distances are held along Victoria Parade in Devonport, running North. The event attracts participation of approximately 800 per year. It is non-competitive and affordable with a focus personal achievement and delivery a key message of "healthy body, healthy mind".
Rates Remission Under the Rate Remissions program, ten (10) rates remissions were provided totalling $30,728.98. Of these projects nine (9) were fully funded and one (1) partially funded. Donations Seven (7) donations to the value of $471 were provided during the 2014/2015 financial year. Acquittals are not required for donations. Organisation
Rotary Club of Devonport South East
Description
Children's Film Show 2014
Grant Amount
$30
Organisation
Rotary Club of Devonport Inc.
Description
Razzamatazz
Grant Amount
$55
Organisation
Launceston Legacy
Description
Legacy Week
Grant Amount
$186.36
Organisation
Nixon Street Primary - Department of Education
Description
Student Award 2014
Grant Amount
$50
Organisation
East Devonport Primary School - Department of Education
Description
Presentation Donation
Grant Amount
$50
Organisation
Spreyton Primary School - Department of Education
Description
Award for Science
Grant Amount
$50
Organisation
Devonport High School - Department of Education
Description
Presentation Donation
Grant Amount
$50
Small Sporting Grants Under the Small Sporting Grants seven (7) projects were funded totalling $9,861. At the time of this report five (5) projects were acquitted, these being: ITEM 4.4
PAGE 26 Report to Community Services Committee meeting on 17 August 2015
Organisation
Cradle Coast Triathlon and Multisport Inc.
Project Overview
Replacement Stolen Equipment
Grant Amount
$2,000
Description
Replacement of stolen safety equipment which was used to ensure the safety of our competitors and volunteers. The target audience is inclusive of ages 7-97 years. Project location is Devonport and surrounding areas where the events are hosted.
Organisation
Devonport Bowls & Croquet Club Inc.
Project Overview
Indoor Bowls and croquet Equipment
Grant Amount
$1,227
Description
The purchase of coloured indoor bowls to assist visually impaired bowlers. The red and black bowls currently used make it difficult for these bowlers. 1st and 2nd set of croquet bowls enable the growing number of croquet players to carry out more than one game on the same green. This is important as we only have one and a half croquet lawns.
Organisation
Devonport Judo Club
Project Overview
Crash Mat Project
Grant Amount
$500
Description
Purchase of crash mats to decrease the risk of injury and make it safer for participants. The club is doing this for the junior members and the primary school students that train at the club.
Organisation
Devonport Tennis Club
Project Overview
Replacement of Umpire Chairs and Court Seating
Grant Amount
$1,500
Description
Replacement and repairs to tennis court seating and umpire chairs. The Devonport Tennis Club conducts various Tournaments under Tennis Tasmania Tournament Calendar. In addition, for general members and public use.
Organisation
Devonport Little Athletics Centre
Project Overview
PA System
Grant Amount
$2,500
Description
Purchase of a Public Address (PA) System and Weather Proof Speakers. The PA system is an integral part of running Little Athletics meets for disseminating information, organising age groups and calling for urgent assistance when required. DLAC currently has 150 registered athletes involving more than 100 families mainly from Devonport and Latrobe Municipalities.
The following organisations are yet to submit an acquittal, under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. ITEM 4.4
PAGE 27 Report to Community Services Committee meeting on 17 August 2015
Organisation
East Devonport Football Club Inc.
Project Title
Project Defibrillator
Grant Amount
$1,000
Description
Purchase of defibrillator, so if required the East Devonport Football Club have the equipment to reduce fatalities resulting from sudden cardiac arrest.
Organisation
Cradle Coast Aquatic Club
Project Title
Equipment Storage Trolley
Grant Amount
$1,134
Description
Equipment Storage Trolley. Supply of a portable equipment storage bin for storage of swimming training aids used in coaching and training of swimmers. These items typically comprise kickboards, flippers, pool buoys, etc. The Equipment Storage Trolley will be able to be moved easily and safely around the wet areas of the Devonport Aquatic Centre from the pool equipment storage room to either the indoor or outdoor pool depending on the location of the swimming training. The Equipment Storage Trolley will also be fitted with a whiteboard for communicating training programs to the swimmers.
Sporting Travel Assistance Grants Twenty-one (21) sporting travel assistance grants to the value of $2,100 were provided during the 2014/2015 financial year. They are not required to be acquitted. The financial assistance guidelines and forms have been recently reviewed for the 2015/2016 Financial Year. This included input, by way of workshop, from Alderman on the S23 Community Services S23 Committee. The 2015/2016 Financial Assistance Grant round opened on Monday, 6 July 2015 and will close on Tuesday, 31 August 2015. The applications will then be assessed by a panel of Aldermen, with the recommendations presented to Council at the September 2015 meeting.
COMMUNITY ENGAGEMENT Details of the grants program including the application process is available on Council’s website and is publicised in July of each year.
FINANCIAL IMPLICATIONS The awarded grants, rates remissions and donations were funded through 2014/2015 Financial Assistance budget allocations. The overall budget was $294,437, with a total expenditure of $276,501.
RISK IMPLICATIONS There are no risks associated with this report.
CONCLUSION The Community Small Grants, Economic Development and Events Sponsorship, Small Sporting Grants, Sports Travel Assistance and Donations grants programs are avenues for Council to help generate social, cultural, environmental and economic benefits for Devonport.
ITEM 4.4
PAGE 28 Report to Community Services Committee meeting on 17 August 2015
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that: 1.
the report regarding Financial Assistance be received and noted;
2.
Council appoint three Aldermen to assess the 2015/2016 Community Small Grants, Economic Development and Events Sponsorship and Rates Remissions applications and report their assessment to the September 2015 Council meeting; and
3.
the Aldermen appointed are Alderman ……………………………………, Alderman…………….……………….. and Alderman………………………………….
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.4
Shane Crawford Executive Manager Business
Corporate
&
PAGE 29 Report to Community Services Committee meeting on 17 August 2015
4.5
VOLUNTEER STRATEGY File: 28694 D363477
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.2
Encourage and provide information and opportunities for active participation in community life
SUMMARY To provide Council a progress update on the actions outlined in the Volunteer Strategy 2012-2017 and to present the new Devonport City Council Volunteer Strategy 2015-19 for adoption.
BACKGROUND Council adopted the Volunteer Strategy 2012-2017 at its meeting held 21 October 2013 (Min 279/13). The Volunteer Strategy was developed as a recommendation of Volunteering Tasmania’s Review of Council’s volunteer practices in 2012. The strategy review has been developed with input from Council’s Volunteers (through the annual survey), the Volunteer Working Group and the Internal Volunteer Coordinators Network. The Volunteer Working Group consists of volunteer representatives from the Visitor Information Centre, Bass Strait Maritime Centre, Devonport Regional Gallery, Julie Burgess and Events. The Internal Volunteer Coordinators Network consists of site coordinators or key staff from the Visitor Information Centre, Bass Strait Maritime Centre, Devonport Regional Gallery, Devonport Entertainment and Convention Centre, Community Development & Engagement and Marketing, and Tourism and Events.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION Council within a range of its facilities and operations relies on approximately 157 volunteers to deliver a diverse range of services including information to visitors about Devonport, assistance with gallery exhibitions, assistance with Bass Strait Maritime Centre operations and collection, Julie Burgess operations and delivery of festivals and events. The Volunteer Strategy 2012-2017 has identified 49 actions to deliver. Of these 11 are complete, 30 are ongoing and 4 are currently being progressed. The remaining 4 are no longer relevant. Key actions achieved in the volunteer strategy for 2014/2015 include:
Delivery and review of Annual Volunteer Satisfaction Survey;
Development of Volunteer Position Descriptions;
Delivery of Council Volunteer Recognition morning tea;
Sharing of Volunteer stories and experiences on social media; and
Delivery of Volunteer Training.
Based on feedback from the Annual Volunteer Satisfaction Survey, Council undertook a review of the Volunteer Strategy. ITEM 4.5
PAGE 30 Report to Community Services Committee meeting on 17 August 2015
COMMUNITY ENGAGEMENT Consultation was conducted throughout the strategy review. This included undertaking a Volunteer Survey to inform the review, and consultation with a volunteer working group to provide advice on the review strategy, prior to wider volunteer review.
FINANCIAL IMPLICATIONS The Volunteer Strategy commits Council to best practice volunteer management. This will include ensuring that Council meet the requirements of the Work Health and Safety Act 2012 in relation to volunteers, that they have appropriate training and development, supervision, feedback, and recognition. Priority actions identified in the strategy are delivered from Council’s allocated operational budget for 2015/2016. Each department budgets for specific costs related to managing volunteers.
RISK IMPLICATIONS The Volunteer Strategy seeks to mitigate the following risks by adopting best practice in volunteer management.
Work Health and Safety Without the Strategy there is a risk that Council will not meet the requirements of the Work Health and Safety Act 2012.
Financial A lack of a proactive approach to attracting and retaining volunteers may reduce the number of volunteers resulting in increased operational cost for centres.
Communication/Reputation Without the Strategy there is a risk that the Council does not meet its legislative requirements in relation to the management of volunteers.
Professional Indemnity/Public Liability The Strategy encourages Council to manage risks associated with insurance and volunteers.
CONCLUSION It is recommended that Council approve the Volunteer Strategy 2015-2019 which provides a framework to facilitate a responsive and supportive volunteer environment.
ATTACHMENTS 1.
Draft Volunteer Strategy 2015-2019 Review
RECOMMENDATION That it be recommended to Council that: 1.
the report regarding the Volunteer Strategy be received and noted; and
2.
the Volunteer Strategy 2015-2019 be adopted.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.5
Shane Crawford Executive Manager Corporate and Business Services
PAGE 31 Draft Volunteer Strategy 2015-2019 Review
ATTACHMENT [1]
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PAGE 49 Report to Community Services Committee meeting on 17 August 2015
4.6
ADDITIONAL SPORTSGROUND LIGHTING File: 30161 D376507
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.2
Enhance and increase the utilisation of sport and recreation facilities
SUMMARY This report is provided to assist Council in considering a request from the Devonport Junior Soccer Association (DJSA) for lighting at Meercroft Park.
BACKGROUND At its meeting held 15 June, 2015, the Community Services Committee determined (CSC 11/15 Resolution refers): c)
seek a detailed Officer’s report regarding the request from the Devonport Junior Soccer Association for lighting at Meercroft Park for consideration and potential inclusion in Council’s long term asset and financial plans;
STATUTORY REQUIREMENTS There are no specific statutory requirements associated with this report that Council needs to be aware of at this time.
DISCUSSION Whilst it is pleasing to see more and more people becoming active, increased participation also places more demand on local facilities. The grassed surface at Meercroft Park is of a high standard. Good drainage and a sandy base below the surface allows the Meercroft Park grounds to cope with adverse winter weather conditions. Games are rarely cancelled due to water logged grounds. Lighting would value add to the already popular sporting precinct. The main user groups at Meercroft Park are the Devonport Touch Association and the Devonport Junior Soccer Association Inc. Meercroft Park is also the venue for a number of sporting fixtures including school athletic carnivals, soccer games for the North West Primary Schools Sports Association, Football Federation Tasmania training for young soccer players involved in the Skills Acquisition Program, rugby union games and athletics training. The proposed lighting project at Meercroft Park is being driven by the Devonport Junior Soccer Association Inc. Council has facilitated the consultation process with the major stakeholders at Meercroft Park and all parties are supportive of the project. Feedback received from major stakeholders is as follows; 1.
Devonport Junior Soccer Association (DJSA) “As I have indicated before this would be of great benefit to us and all that require that extra time outside daylight hours. The benefits for junior soccer are significant with;
Game kick off times being scheduled later to enable parents, referees and possibly better qualified coaches able to make game times;
Utilising Meercroft and freeing up time slots and space at Valley Road;
Being able to run our Devonport Cup and possibly other tournaments more efficiently and effectively; ITEM 4.6
PAGE 50 Report to Community Services Committee meeting on 17 August 2015
Our six a side comp has the ability to grow and maybe run in a format that could see more teams compete;
Ability to train teams at later times during the winter months;
Re-scheduling catch-up games cancelled/postponed etc.
and
roster
matches
that
may
be
Some of the issues we need to address are that if we become a significant contributor to the funding then we need to have access to the ground when we need it and the management of giving others access during our roster needs to be controlled well so there is no confusion. Ground conditions will need to be monitored closely if the grounds are to be used more frequently by others and ourselves to maintain the surface that currently exists for the safety of all users. As to committing the funding for the project we as the DJSA committee would need to discuss and agree as one that this would be in our best interest to support and ensure our association benefits from it. We have discussed the proposal at our meeting but have not made any firm decisions in regards to utilising our money.” 2.
Devonport Touch Association (DTA) •
“Would reach and provide assistance to more user organisations that require lighting, in particular junior soccer;
•
Would provide DTA with the ability to run a winter comp;
•
Would provide DTA to provide adequate lighting for our competition games prior to daylight savings commencing so that all game timeslots during the season would be the same;
•
Would enable DTA to tender for interstate and intrastate tournaments/ carnivals as we would have the capability to play games at night; This is a requirement for certain tournaments/carnivals conducted by TFA and for which we cannot tender for at the moment; Gaining such tournaments/carnivals would benefit the whole community due to the influx of competitors, officials, etc.
3.
•
Would still be available for the football club to use (as they would use Byard now) as Meercroft effectively co-joins the Devonport Oval;
•
Would make better use of a multi-purpose facility.”
Devonport Football Club (DFC) “The DFC has been the main instigator over the past 12 months for another venue, not only for the DFC to use but other sporting clubs in the area to utilise that has the use of lights in times of need in the winter periods. It would not matter to the DFC if lights were at Byard Park or Meercroft Park as both grounds are in close proximity of the Oval and change rooms. There may be some concern around the marking of the surface of Meercroft as obviously football training in the winter produces wear and tear to any ground, but so would any other similar sport such as soccer. I have written to AFL Tasmania regarding any grants or applicable funding that may be used for the project and expect a reply shortly.
ITEM 4.6
PAGE 51 Report to Community Services Committee meeting on 17 August 2015
The contributing factors for the DFC around the need for another training venue with lights are as follows: •
Would give the DFC under 14, 17 and 18 teams an alternative training venue when trying to save the surface condition of the Devonport Oval during inclement weather conditions.
•
Would also give the DFC Women’s team a training base as they cannot train until after working hours and the Devonport Oval is usually being used on the same nights by the men’s teams.
•
Would give the State League men’s teams an alternative ground to train on when the Devonport Oval is closed or being rested from wear and tear.
•
The ability to run junior games such as the highly successful Spirit Cup program at staggered times in the evening after school hours.
•
High School girls competition that the Devonport Football Club administers could also be run at staggered times if required and have games under lights.
•
AFL 9s an ever growing community program that business teams compete in is seen by the AFL as the next growth sport and lights at that area gives the ability to run a winter competition.
•
It gives other football clubs such as East Devonport and Spreyton a ground to use if their grounds close during the winter period.
•
It allows other community clubs to have use of the area when training or competition under lights is required - a truly multi-purpose venue.”
Lighting infrastructure The lighting is designed to provide 100 Lux which as per Australian Standards 2560.2.3 which is a suitable level for club level competitions/semi-professional match practice/professional level ball and physical training. The proposed lighting solution provides a LSG – Green Generation Lighting System which has many benefits including up to 40% energy savings over the lifecycle of the whole lighting system when compared to conventional lighting systems.
COMMUNITY ENGAGEMENT Council has facilitated the consultation process with the major stakeholders at Meercroft Park. Preliminary discussions have been held with representatives from DJSA, Devonport Touch Association, Hockey Clubs, the Meercroft Park Development Committee and the Devonport Football Club. To date, the general public and residents in the area have not had an opportunity to provide feedback. It would be appropriate for community consultation on the installation of lighting to be undertaken to gauge the views of residents and in particular these that have residences nearby.
FINANCIAL IMPLICATIONS Operating and Capital impact: Preliminary estimates indicate the cost to light the western side of Meercroft Park (6 poles) and the eastern side of Byard Park (4 poles) would be approximately $338,000 and $255,000 respectively.
ITEM 4.6
PAGE 52 Report to Community Services Committee meeting on 17 August 2015
Operating costs could be met by the user groups, in the same way the light charges are calculated at Devonport Oval, i.e. individual meters installed for each regular user of the facility and a meter for Council use which would be accessed for casual users groups. Table 1 outlines Capital and Operational costs; Table 1 - Sports Ground Lighting - Meercroft Park & Byard Park
Capital Cost Poles - No. Of Useful Life - Years Additional considerations – see below
Meercroft East
Meercroft West
$288,000 6 25 $50,000
$288,000 6 25 $50,000
$13,520 $0.20 500 $300
$13,520 $0.20 500 $300
$10,200 $0.20 500 $200
$11,680 $0.20 500 $200
$200
$200
$200
$200
$3,000 $1,000
$3,000 $1,000
$3,000 $1,000
$3,000 $1,000
Operating Costs Depreciation - Light Poles & Illuminaries (based on standard 20 year life) Energy Cost per KWH- Assumed Annual Operating Hours Annual Pole Inspection Globe Replacement - post 10 year warranty period (current cost) Illuminaries Replacement - post 10 year warranty period (current cost) Annual Maintenance
Byard West
Byard East
$205,000 $242,000 4 4 25 25 $50,000 $50,000
Usage Charge – Table 2 provides various options regarding possible cost per hour charges to user groups. Anything other than full cost recovery would need to be factored into the annual operating cost estimates outlined in the table above. Indicative hourly charge based on 500 operating hours
100% cost 75% cost 50% cost recovery recovery recovery
Annual Operating Costs – including depreciation, pole inspection and maintenance
Hourly Charge
Hourly Charge
Hourly Charge
Meercroft Park – western side
$16,000
$32
$24
$16
Byard Park – eastern side
$12,000
$24
$18
$12
Additional considerations;
An amount of $50,000 has been included under capital costs to allow for;
other (capital allowance & depreciation);
power supply pole and power supply;
provision of underground conduit and electrical mains; and
Increased ground maintenance – Council’s Parks and Reserves Coordinator has indicated the changeover period between seasons will require 4 weeks for ground rehabilitation (currently 3 weeks) as a result of the increased usage. ITEM 4.6
PAGE 53 Report to Community Services Committee meeting on 17 August 2015
RISK IMPLICATIONS
Asset & Property Infrastructure If Council resolve to support the project, Council would own the asset, therefore responsible for maintenance and depreciation of the asset, as it does with lighting at Devonport Oval.
Consultation and/or Communication Consultation with major stakeholders commenced in September 2014 at the Meercroft Park Special Advisory Committee (now disbanded). Committee members included representative from the Devonport Junior Soccer Association, Hockey Clubs and the Devonport Touch Association. The Devonport Football Club was included as the project impacted on the club.
CONCLUSION Council could determine to include the Meercroft Park and/or Byard Park Lighting Proposals for consideration in its forward capital budgets. Lighting at Meercroft Park and/or Byard Park would provide the Devonport sporting community with another option to train, play and host sporting events however it would require significant capital investment and ongoing operational costs.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report regarding the request for lighting of Meercroft Park and/or Byard Park sports ground be received and noted and that Council: (a)
seek community feedback on the potential project, in particular those residents living in close proximity to both grounds; and
(b)
a further report be then provided to Council for their further consideration.
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.6
Paul West General Manager
PAGE 54 Report to Community Services Committee meeting on 17 August 2015
4.7
YOUTH ENGAGEMENT PLAN File: 30416 D382279
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.8.1
Promote programs that encourage youth participation, engagement in decision making, development and leadership
SUMMARY To present Council with the proposed Youth Engagement Plan for adoption. The Youth Engagement Plan provides the framework to apply good principles of community development and the involvement of young people aged 12 to 25 in the development of the Youth Strategy.
BACKGROUND Council at its meeting held on 27 October 2014 (Min 211/14 refers) resolved to continue youth engagement through Council activities and determine that the Youth Policy be reviewed and included within the Community Development Framework. The Youth Engagement Plan (attached) has been developed to guide the process for informing the Youth Strategy for inclusion in the Community Development Framework. Council’s youth engagement is aimed at bringing about an increased awareness of youth views and the issues that should be considered as part of decision making, an increased level of community ownership and acceptance of decisions affecting local government, and to work together to address local issues which has a potential for time, resource and cost savings for Council.
STATUTORY REQUIREMENTS Development of this project through community engagement and collaboration is in accordance with Section 20 of the Local Government Act 1993; 20.
Functions and powers (1)
(2)
In addition to any functions of a council in this or any other Act, a council has the following functions: (a)
to provide for the health, safety and welfare of the community;
(b)
to represent and promote the interests of the community;
(c)
to provide for the peace, order and good government of the municipal area.
In performing its functions, a council is to consult, involve and be accountable to the community.
The project will assist in directly delivering and informing programs to deliver the following strategic goal and objectives: 4.8 Young people are recognised, valued and connected to the community, allowing them to reach their full potential;
4.8.1 Promote programs that encourage youth participation, engagement in decision making, development and leadership’s ITEM 4.7
PAGE 55 Report to Community Services Committee meeting on 17 August 2015
4.8.2 Provide, promote and advocate for appropriate and accessible services, information, facilities, activities and spaces for youth; and
4.8.3 Assist in the development, promotion and celebration of youth.
DISCUSSION The Youth Engagement Plan is a comprehensive approach to collaborating with the community with the aim of developing strategies and an action plan (based on the outcomes of the engagement) which can assist in addressing the needs of Devonport youth. The proposed focus groups method will provide Council with quality feedback on the position of youth in Devonport. The involvement of community groups in the decision making, and ‘ownership’ of the process, is an important facet in the creation of any plan or policy that is to reflect the wants and needs of the group. Running the focus groups also connects Council with what the real issues are rather than trying to define the boundaries, risking not reflecting the current position of the youth in the community as a whole. These groups allow facilitators to hear a wide diversity of opinions over what may be deep or complex issues that Council want to understand. Some youth may not be sure how they feel until they have the opportunity to hear what others have to say about the topic, and focus groups allow youth to ‘get into the groove’ of ideas and provide contributions that not only improve any following survey, but illicit a quality of input all on their own that is of immense value in providing a snapshot of youth views. Delivering the Youth Engagement Plan allows Council to be comprehensively informed when developing the Youth Strategy and any attendant programs, in addition to providing a meaningful platform for collaborative decision making.
COMMUNITY ENGAGEMENT There has been no broad community engagement as a result of the report. The proposed Youth Engagement Plan is in itself an extensive consultative approach to be followed to develop the Youth Strategy for Devonport. It seeks to gain input from youth, parents/guardians and the youth sector and work collaboratively with them to develop the Youth Strategy. The process detailed below utilises a number of focus groups to gather qualitative data around a range of issues, in addition to being supported by the delivery of a proposed Community Survey to support the process with contextual quantitative data. Focus Groups Focus groups are a technique to consult the community around a topic. The aim of focus groups is to bring together subject and ideas that are relevant to the youth. From this process we aim to provide both ownership of that process with youth, an understanding of Council methodologies and to promote youth leadership. Core list of Focus Groups questions: 1.
What do you like about the Devonport City Area? What do you currently do? What do you like about Devonport? What are our assets?
2.
What are the main issues for Young People?
3.
What are some ways issues can be addressed? ITEM 4.7
PAGE 56 Report to Community Services Committee meeting on 17 August 2015
How would they want any activities structured? What could be done about improving assets? What activities and services would you like to see? What do you want to do? 4.
What are the barriers for young people accessing these services? What makes it difficult to access some of our assets? Is it transport? Costs? Distance? Education?
FINANCIAL IMPLICATIONS The Community Services operational budget has $4,000 allocated for the development and implementation of the Youth Strategy. Any costs associated with the engagement process will be utilised from these funds.
ITEM 4.7
PAGE 57 Report to Community Services Committee meeting on 17 August 2015
RISK IMPLICATIONS
Consultation and/or Communication The Youth Engagement Plan is a detailed consultation approach to be utilised to assist in developing the Youth Strategy. It seeks extensive engagement with youth, parents and guardians and youth/educations sector workers.
Human Resources The project will be delivered within existing staff resources.
CONCLUSION The recommendation provided to Council is to endorse the Youth Engagement Plan and commence the project to inform the Youth Strategy.
ATTACHMENTS 1.
Draft Youth Engagement Strategy 2015
RECOMMENDATION That it be recommended to Council that the Youth Engagement Plan be endorsed.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.7
Shane Crawford Executive Manager Business
Corporate
&
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4.8
COMMUNITY SURVEY File: 30416 D382190
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.1
Develop and implement a Community Development Framework that strategically strengthens community ties and opportunities
SUMMARY To present Council with a proposed Community Survey for adoption. The Community Survey once completed and analysed will provide invaluable data which will enable Council to benchmark Devonport against other Australian local government areas and measure the community’s wellbeing.
BACKGROUND In many areas of Council, engagement plans are being implemented to inform on views and perceptions of the community. The two data types garnered in these engagements are qualitative data (speaking with groups, individuals and organisations as to their perceptions on a topic with open questions that allow exploration) and quantitative data (measurable, generally numeric data that provides a measure of what people think from a statistical and numerical point of view). By combining the surveys into one large survey, time, expense and repeated approaches to the community could be lowered, as well as the ability to better target projects with evidence based planning therefore resulting in more effective use of resources.
STATUTORY REQUIREMENTS Development of this project through community engagement and collaboration is in accordance with Section 20 of the Local Government Act 1993; 20.
Functions and powers (1)
(2)
In addition to any functions of a council in this or any other Act, a council has the following functions: (a)
to provide for the health, safety and welfare of the community;
(b)
to represent and promote the interests of the community;
(c)
to provide for the peace, order and good government of the municipal area.
In performing its functions, a council is to consult, involve and be accountable to the community.
DISCUSSION The Community Survey aims to support Council achieve its vision of an equitable, healthy, engaged and well planned community, by building a comprehensive framework of community wellbeing that helps provide a picture of community needs. The questions relate to health, life satisfaction, transport issues, arts participation, personal safety, citizen engagement, cultural diversity, water conservation, employment, food security and general household demographics. These are referred to as community indicators. ITEM 4.8
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Community indicators are defined as “a democratic resource for engaging citizens and communities in informed discussions about shared goals and priorities, a policy resource guiding evidence-based planning and action to address the issues identified as important by communities, and a reporting resource tracking and communicating progress towards agreed goals and outcomes." Implementing this holistic approach to allows Council to drill down to areas or groups of residents’ perceptions as well as provide overarching views that can better inform Council as to our community’s wellbeing, saving time and money by more targeted projects and solutions that fit the needs and expectations of residents. The Devonport Community Survey when delivered and analysed will provide a number benefits including but not limited to:
Provide Council with comparable data as it is consistent with other nationwide surveys in both community and health;
Allows Council to measure the effectiveness of programs;
Allows Council to run programs that have been shown to work elsewhere in other communities that have similar social characteristics;
Allows Council to avoid running projects that are shown not to work in other councils with similar community characteristics;
Allows Council to engage across multiple communities of interest at once;
Allows Council to plan now and into the future around community wants and needs based on feedback identified to particular areas around the city;
Allows Council to support Council planning based on the data, and it being validated via extensive, supported research done by top industry bodies in Australia in both community, health and local government areas;
Allows Council to identify trends within the city localities; and
Allows Council to target specific concerns with regard health and wellbeing within the community based on evidence.
Survey Development A report by the Australian Centre of Excellence for Local Government (ACELG) and Local Government Association of Queensland (LGAQ) undertaken in 2013 builds on earlier research on frameworks for measuring liveability, including research undertaken by Penrith City Council (NSW) with ACELG support in 2012 (Olesson, Albert, Coroneos, Leeson, & Wyatt, 2012) (Olesson, Albert, Coroneos, Leeson, & Wyatt, 2012), and was chosen as a tool for informing the survey process. The Community Indicators Victoria (CIV) and Community Wellbeing Indicators: Measures for Local Government (Morton & Edwards, 2013) (Morton & Edwards, 2013), provides a best practice tool and has also been used to guide the process. Additional food security, sport and recreation, and arts and culture questions have been added to the consultation to provide additional community data to inform the Food Connection project, assist in the development of an arts and culture strategy and support sport and recreation program delivery. The questions in the survey will include, but not limited to those listed in the attached survey. The chosen process and toolkit is supported by extensive research and experience across Council’s in Victoria, NSW and Queensland by the ACELG. Input and support for the Devonport Community Survey was also sought from the Heart Foundation and ITEM 4.8
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Department of Health and Human Services, as well as outputs and experience from Council’s engagement with the community over the past six months. In depth details of aspects of the analysis such as weighting methodology, the ABS data and the weighting program code have been developed and documented in a more detailed version of the attached outline document. Timeframes It is proposed to conduct the survey in accordance with the timeframes established in the attached document, with a completion and release of data scheduled for midDecember. This timing is structured to ensure the data is available to inform annual plan actions and budget allocations for the 2016/17 financial year.
COMMUNITY ENGAGEMENT There has been no broad community engagement as a result of the report. The proposed Community Survey is in itself an extensive consolation and will provide quantitative data to assist in informing Council’s planning, policy and programming. It seeks to gain wide input from across the Devonport community. The ongoing frequency of conducting the Community Survey has not yet been determined.
FINANCIAL IMPLICATIONS The majority of the survey process can be undertaken with little operational costs required. Minor expenditure will be required to promote, develop and distribute the survey. Allocation of staff resources to the project will be the most significant resource implication. The Community Services operational budget has $10,000 allocated for undertaking community planning and strategy development and any expenditure associated with this project will come from this allocation. A proposed budget is outlined in the attached document. The majority of costs are promotional items to entice interest and participation in the survey and can be adjusted as required. The Devonport Food Connection project will contribute funds toward the survey as there are food security questions within it and the project is willing to provide an iPad Air 2 Wi-Fi 16GB as a prize if included as a partner to the survey.
RISK IMPLICATIONS
Legal Compliance All data collected and stored will be managed in a manner compliant with Personal Privacy Protection Policy and internal policies that enforce an individual’s right to personal information protection, in accordance with the Personal Information Protection Principles as outlined in Schedule 1 of the Personal Information Protection Act 2004.
Consultation and/or Communication There is a minor risk that the online nature of the survey will be inaccessible to some Devonport residents. To mitigate this risk the Community Survey process identifies a number of project partners which can provide supported access to the online survey. The survey will also be made available in hard copy at a number of key locations, however this will not be a highly advertised method completion.
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CONCLUSION The Devonport Community Survey is an important process to better inform strategy and more targeted planning and program delivery. The Community Survey will not only provide invaluable data which will enable Council to benchmark Devonport against other Australian local government areas and measure the community’s wellbeing, it will support Council to comprehensively plan and develop targeted programming to support evidence based community need. The recommendation provided to Council is to adopt the Devonport Community Survey.
ATTACHMENTS 1.
Devonport Community Survey
RECOMMENDATION That it be recommended to Council to undertake a Devonport Community Survey, as method of community benchmarking and gathering quantitative community data, using the attached survey process.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.8
Shane Crawford Executive Manager Corporate and Business Services
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4.9
COMMUNITY SERVICES REPORT File: 29530 D374650
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 June 2015 to 30 July 2015
BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The functional areas of Council covered in this report include:
Community Development and Engagement
Arts and Cultural Development
Recreation and Sports Development
Environmental sustainability
Tourism, Marketing and Promotion
DISCUSSION 1
COMMUNITY DEVELOPMENT
1.1
Participation Across Facilities/Council Run Events and Activities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction.
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1.2
Programs and Activities The following table show the activities delivered across Council facilities over the past two months June 2015
Customers through the Door
Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Events Visitor Information Centre Bass Strait Maritime Centre Julie Burgess TOTAL TOTAL Previous Year 2013/14 July 2015
Number of Program Participants
3,253
173
2,837
11,016
2,240 3,971
2,144 682 9 19,941 13,605
6,384 7,719
Customers through the Door
Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Events (various) Visitor Information Centre Bass Strait Maritime Centre Julie Burgess TOTAL TOTAL Previous Year 2014/15
Number of Program Participants
770
228
3,573 10,691 7,340 2,284 879 0 25,537 17,204
2,818 4,123
65 0 7,234 5,505
The following table shows community development activities. Both events utilised Council facilities and were sponsored by Council through the Economic and Development Events sponsorship program and Sports Marketing Australia programs respectively. July 2015 Event/Activity and when Brixhibition 11/12 July Tas Squash Open
1.3
No of participants 4,000 840
Splash Aquatic Centre Council contracts the operations of its Aquatic Centre to Belgravia Leisure. figures below are provided by Belgravia. Year to Date Centre Attendance
Year to date comparison ‐ 2014 Attendees Total
Jul
Aug
Sep
Oct
Nov
Dec
19,980 14,774 22,711 22,434 21,705 25,526 Year to date comparison ‐ 2015
Attendees Total
Jan
Feb
Mar
Apr
May
Jun
YTD
26,100 23,871 21,356 17,313 18,102 28,143 424,958
ITEM 4.9
The
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1.4
Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below.
Details
Status – all relevant
Carols by Candlelight
1
Choral Society
1
Devonfield: Lease Agreement Bass Strait Maritime Centre Cafe Devonport Brass Band
1
Devonport Chamber of Commerce and Industry Awards Devonport Community House
1
Comments (Include finalised date and length of agreement) 3 year Agreement. Finalising 30 June 2016 3 year Agreement. Finalising 30 June 2016 3 year Agreement. Finalising 4 April 2016 3 year Agreement. Finalising 30 June 2016
Amount - If Applicable
$3,000 P/A $5,000 P/A
$10,000 P/A $3,500 P/A
1
Devonport RSL -Public Art Commission; Draft prepared progress dependent on confirmation of historical accuracy of Littler’s role in evacuation of Gallipoli Eastern Shore Kommunity Kids Christmas Party Lions of Devonport-Taste the Harvest; In kind staffing and design hours National Trust of Australia – Home Hill operations
1
Tasmanian Arboretum
1
Youth and Family Focus
1
1 1 1
3 year Agreement. Finalising 30 June 2016 Accrued to 2015/2016 Capex Budget 1 year.
$25,000 P/A
3 year Agreement. Finalising 30 June 2016 1 year Agreement. Finalising 1 December 2015 1 year Agreement. Finalising 15 October 2015 3 year Agreement. Finalising 30 June 2016 5 year Agreement. Finalising 9 July 2018
$2,500 P/A
$10,000
$28,000 P/A $33,000 P/A $10,000 P/A – In kind
Status Legend 1. 2. 3. 4.
1.5
Commenced Submitted for Council approval Awaiting Signature Finalised
Volunteers Volunteer annual achievements and Volunteer Strategy reported under separate cover.
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1.6
Sister Cities Council is awaiting official confirmation from Minimata of the proposed dates for the self-funded cultural delegation to visit Minimata City. The proposed dates for the 4 day/3 night official visit to Minimata are 8 – 11 April 2016. The Devonport Sister Cities Association are meeting on 11 August 2015 and have invited residents (nine) who have expressed an interest in the self-funded trip to attend, to commence planning the itinerary.
1.7
Food Connection Stage two (2) of the Food Connection Project will focus capacity building amongst the partners of the Devonport Food Connection, it is anticipated this will result in increased in food distribution. Project priorities include more direct contact with farmers and producers for sale of their product at a fair cost to farmers via the partners, and working with them and other groups to bring together social enterprise initiatives, which shortens the food chain between farmer/producer and consumer. A number of further smaller forums are being planned that will take the outputs of May’s regional food forum and present them to working groups to take on as structured projects. There is also planning occurring regarding the development of an Annual Devonport Food Connection Awards program that recognises those who have made an outstanding contribution to the advancing of the objectives of the project, including recognition of all who have successfully completed training. The Environmental Scan is anticipating utilising data via the proposed community wellbeing survey that may be delivered before Christmas, this will better inform our data on food security amongst Devonport residents.
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1.8
Citizenship On 30 June 2015 Council hosted the quarterly Citizenship Ceremony with nine residents becoming Australian Citizens. The new quarterly format including a morning tea at the conclusion of the ceremony, was well supported by family members and Alderman.
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1.9
Senior’s Week 2015 Council has confirmed all events and activities to be delivered during Seniors Weeks 2015, with a mix of free and user pays activities. Events will include a Seniors Week Expo on Monday 12 October 2015, at Orana, an intergenerational lunch in partnership with Devonport High School, Fitness with Fun assisted by the recreation centre team, a concert at the DECC and other entertainment.
2
ARTS AND CULTURAL DEVELOPMENT
2.1
Devonport Regional Gallery 2.1.1 Activities and Events Exhibitions: Two exhibitions opened in June: True Self: David Rosetzky Selected Works opened on 5 June along with Magical Secrey Tour by Nancy Muaro-Flude in The Little Gallery. The exhibition was opened by Damien Quillam, Curator of Contemporary Art, QVMAG, this touring exhibition attracted a total of 3,253 visitors to the Gallery. In July two new exhibitions opened: Something New, Something Blue & The Big Pink in The Little Gallery Project Space, 38 people attended the opening which was launched by Deputy Mayor, Annette Rockliff. Education and Public Programs:
David Rosetzky presented a talk to College students prior to the opening. The talk was attended by 23 art students ranging across Hellyer College in Burnie, Don College and St Brendan Shaw in Devonport.
11 June 2015: The Gallery Director presented a floor talk to 22 students from Andrews Creek Primary School.
12 June 2015: Students from UTAS Inveresk attended the exhibition with tutor Dr Jane Deeth.
15 June 2015: Books + Art was held at the Gallery.
16 June 2015: The Scouts attended the exhibition on 16 June to complete their annual arts project.
17 June 2015: 16 toddlers and parents attended the 1,2,3 Create program.
June meetings at the Gallery: the Friends Committee held their monthly meeting on 11 June; the Gallery Special Interest Group met on 24 June.
On 6 June 2015 the Gallery hosted Virtuosi who played flute, cello and piano pieces by composers from Germany, Austria, Russia and France to an audience of 37.
July Jazz: The swinging jazz band, Feel the Manouche, led by George Washingmachine. Ticket sales totalled 81.
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Feel The Manouche, performing at DRG
2.1.2 DCC Permanent Collection The gallery team continue to monitor works and undertake minor conservation procedures along with box making for specific items. Negative scanning will recommence again soon. Eight new photographic works donated to the Collection from the ReViewing exhibition have been accessioned. Four of these works will be displayed in the upcoming collection show along with other donated works and one purchased work. Curator, Emily Kennel was contracted to assist with the Collection exhibition, Something New, Something Blue. The exhibition displays recent and earlier works in the Collection with a focus on earlier works that relate to the notion of ‘blue’.
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David Rosetzky in conversation with college students from Hellyer, Don and St Brendan Shaw
2.2
Bass Strait Maritime Centre 2.2.1
Activities
In June Bass Strait Maritime Centre hosted a work placement student from TAFE. It is a great opportunity to work with and provide support with the local schools and colleges.
12 June 2015 The Joshua Slocum story interpretation panels were unveiled by Mayor Steve Martin, Alderman Grant Goodwin and representatives from Cement Australia.
Four schools and two community groups visited during June 2015.
Two holiday care groups visited during school holidays.
1 July 2015 free Wi-Fi installed for café area.
On 5 July 2015 the Castaways exhibition opened, which is a series of paintings produced live on the Spirit of Tasmania, inspired by the story of ITEM 4.9
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the Sydney Cove wreck presented by Discovery Ranger Will Oliver’s as part of the day sailings program. This has resulted from a unique collaboration of the Bass Strait Maritime Centre, TT Line, Tasmanian Parks and Wildlife Service and Creatures Tales. The exhibition will tour until November 2015.
2.2.2
25 July 2015: the BSMC hosted a sold out Devonport Jazz event, the centre was alive with Jazz with guest artist Nichaud Fitzgibbon.
28 July 2015: Bi-monthly maritime and heritage talk “Voice across the (air) waves”. 24 people attended a talk given by Mary Kay, volunteer marine radio operator based in Smithton.
Following on from Council provided training in May, a site specific training session on gaining consistency in our customer service was delivered for the volunteers at BSMC on 11 June 2015. It attracted 11 volunteers with some good discussion and outcomes provided.
Three BSMC volunteers and the Coordinator attended an Oral History Workshop in Launceston on 23 June 2015. Topics included setting the scene and the importance of preparation, identifying and scheduling oral histories to undertake, roles of the interviewer and interviewee, types of questioning, resources required and ethics. A great day for all concerned and enthusiasm generated to put the new skills into practice.
BSMC volunteers have prepared a display for Family History Week in August at the LINC. This will provide a great opportunity to highlight records and resources available at the Centre.
Collection
Progress with the Collection Management has been steady with a number of tasks completed. Frames sorted, crates of documents moved ready for processing and forwarding to Tasmanian Archives and Heritage Organisation, computers updated and “Past Perfect” database installed. Reconfiguring the workroom is underway to improve the working area.
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2.2.3
Julie Burgess
The Julie Burgess is currently laid up until the end of September 2015. Crew have a list of maintenance tasks to work through and there will be scheduled training sessions.
The “Windeward Bound” was in Devonport for slipping at the end of June. Once completed, the BSMC assisted the Master with a berth for the vessel. Moored alongside the “Julie Burgess” created some great publicity especially on social media. It was also an opportunity to test the space for potential future use and promotional visits.
The Julie Burgess crew members were treated to an in depth training session on 16 May 2015 with MAST staff member Toby Greenlees in attendance. It included classroom style theory and then practical experience aboard the vessel. There was some great learning for all involved and Toby provided a list of his observations which will form the basis for further training over the winter months.
Training and qualifications are an integral part of crewing on the “Julie Burgess”. Three crew members attained “Elements of Shipboard Safety” qualification attending the Maritime College 29 June – 2 July 2015. Other crew members are completing First Aid certificates or CPR refresher courses during the winter months.
3
RECREATION AND SPORTS DEVELOPMENT
3.1
Sports Marketing Australia Program The Devonport Recreation Centre recently hosted the Tasmanian Squash Open. International players from Egypt, India, Ireland, England, Switzerland, South Africa and Pakistan competed for prize money and valuable points towards world rankings. ITEM 4.9
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3.2
Recreation Centres During the months of June and July, there were 350 and 317 bookings received for the Devonport Recreation Centre (DRC). The East Devonport Recreation and Function Centre (EDR&FC) received 61 and 67 respectively. 3.2.1 New Operational Model at Recreation Centres A review of Council’s Recreation Centre’s operations has been completed. The review has been a work in progress commencing with the relocation of the weights gym from the Devonport Recreation Centre to Splash Aquatic Centre in January 2014. The new model will see the East Devonport Recreation & Function Centre Officer relocate to the Devonport Recreation Centre. The aim is to improve efficiency and the staffing model will generate financial efficiencies and reduce the requirement for casuals in Recreation Centres. The model proposes to adapt existing positions to focus on a proactive developmental approach, with an aim to stimulate participation and involvement of community. A key goal is to ensure existing community infrastructure is well utilised by a diverse range of users. To support a change in service delivery, swipe cards have been installed in both centres; this has been an effective approach and reduces the requirements of staff at centres. In making the changes, a range of information has been collected and analysed. The objective of the new structure is to provide the community with quality facilities and service, in the most cost effective, sustainable and efficient way possible. The issue of aging infrastructure, changing priorities of Council and clubs, sport and recreation trends created a challenging environment to arrive at a final outcome. The opportunity to enhance recreation services is in direct response to: •
Operational changes have occurred in the recreational structure over the past few years, largely due to the outsourcing of the Devonport Aquatic Centre to Belgravia;
Relocation of the weights gym from Devonport Recreation Centre (DRC) to Splash Aquatic Centre in January 2014; The corresponding decline in visitation and participation on a casual basis to the Centre during office hours as a result of the relocation of the weights gym;
•
•
Decline in usage rates of East Devonport and Devonport Recreation Centres during office hours; and
•
Implementation of swipe card system, and electronic on line booking system for casual and regular users of the Centres.
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3.2.2 Annual Participation and Attendance Figures Annual participation and attendance figures for both centres are provided in the table and graph below: DRC Participation and attendance figures
Financial Year
EDRFC
% increase/decrease
Participation and attendance figures
% increase/decrease
2012 – 2013
112,701
30,697
2013 – 2014
105,290
6.5%
23,188
24.5%
2014 – 2015
94,520
10.2%
29,814
28.6%
120000 100000 80000 DRC
60000
EDR&FC 40000 20000 0 2012‐13
2013‐14
2014‐15
Key Findings
DRC numbers have declined in recent years - by 6.5% (approximately 7,400 people) in 2013-2014 and a further decrease in 2014-2015 of 10.2% (approximately 10,770 people);
Decrease at DRC can be attributed to; 1.
the closure of the Gym in January 2014;
2.
the decline in participation numbers in basketball, and
3.
the loss of the NWBU Finals Series – the last two years this major event has been held in Ulverstone.
EDR&FC numbers declined in 2013-2014 - by 24.5% (approximately 7,500 people), however numbers increased in 2014-2015 by a similar margin.
Decrease in 2013-2014 at EDR&FC can be attributed to; 1.
The decline in the number of user groups, mainly due to the smaller user groups relocating to school halls to cut costs;
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2.
the decline in the number of special events held over weekends; due to the high cost to hire the centre as staff were required to be in attendance;
Increase in 2014-2015 at EDR&FC; 1.
Mainly due to the increase in participation in the sport of Futsal;
2.
Although after hours participation numbers increased, the number of user groups during office hours declined.
3.2.3 Health & Wellbeing Programs Community Development Officers met with Sport and Recreation staff to build a strategy for connecting existing groups with the facilities available in Council’s Recreation Centres that aims to directly target current slow periods to fully utilise the asset and increase outcomes. The strategy aims to:
Build steadily on the usage of venues and programs
“Advertise via involvement”, building a larger paying user base
Improve on communication of the asset’s facilities online, in the media, and via community service providers networks
Focus existing community health and wellbeing programs, grants and service delivery into the facilities
A coordinated approach to exploring opportunities is underway by both recreation centre staff members and Community Development Officers encompassing a number of areas:
Network meeting of possible stakeholders/partners in programs
School Holidays programs (primary and secondary level strategies)
Targeting of slow periods during the week with existing service provision currently looking into expansion via East Devonport Community House and East Devonport Child and Family Centre
Programs for health and wellbeing aimed at existing seniors groups and care facilities
At Risk Youth Program, connection with projects such as Kommunity Kids and via service providers networks such as the Junction Hub partnership network
Existing commercial enterprise (e.g.: Slipstream Circus)
Events/Food markets/Food education/Kitchen services
Birthday Party Packages
Market/Food Stall projects currently in planning (e.g. multicultural food market)
3.2.4 Brixhibition Event The Brixhibition Lego event was held at the DRC over the weekend of 11-12 July. Last year the event was held at the EDR&FC, this year’s event was transferred to the DRC to cater for the high volume of visitors and participants.
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Proceeds from the event go to local charity organisations. This year the City of Devonport Lions Club received a donation of $2,000 and Lego kits valued at $1,000 were donated to the children at the Mersey Hospital. Organisers hailed this year’s event a great success with approximately 4,000 visitors enjoying the exhibition. Organisers have started planning for the 2016 Brixhibition, which will build on this year’s success and include larger mobile displays in the Youth Centre.
3.3
Sports Grounds There were in total 2 unique sports ground bookings for the month of May and 6 in June. In previous years the management of Council’s turf sporting grounds during the winter months has created many issues for staff and user groups. Due to the high participation numbers at the Devonport Oval and the Devonport Soccer Centre, these grounds had previously been closed on a regular basis, causing angst among user groups. It is pleasing to report that due to good ground usage management by the Devonport Football Club and the Devonport City Soccer Club these grounds have remained open for most of the current winter season. The synthetic turf development at the soccer centre has been a major contributing factor.
3.4
Sporting Grants Applications for the 2015-2016 Sporting Grants opened on 6 July, 2015. Grants include:
Sporting Travel Assistance Grant - To provide assistance to sporting groups, organisations or individuals within the City of Devonport who are not eligible for sponsorship under any other Financial Assistance Program. The grant is available year round or until funding is exhausted.
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Sporting Small Grant - $3,000 is available for Sporting Small Grants towards oneoff activities or projects being undertaken by non-profit sporting groups, sporting club associations or voluntary sporting associations from Devonport. Applications close 4.00pm Monday, 31 August, 2015. Guidelines and Application forms are available on Council’s website; http://www.devonport.tas.gov.au/financial-assistance
4
GRANTS Details Arts Tasmania DRG Annual Program Funding Department of Industry – CEEP Community Energy Efficiency Project Social Determinants of Health - Primary Health Tasmania – Food Security Arts Tasmania – Roving Curator for Bass Strait Maritime Centre Arts Tasmania – Roving Curator Tiagarra Tiagarra Feasibility Study Home Hill Signage
Status – all relevant
6
Comments (Include Acquittal Date) Waiting decision – pending submission of DRG Annual Artistic Report (in progress) Final Report and Financial Acquittal
Amount
In Budget
63,000
Y
Final Payment
Y Y
5
Year 2 (2015/2016) Food Connection contract renewed.
$150,000
1
Provision of Arts Tasmania Curator for 8 days to assist in developing the Disaster Plan Provision of Arts Tasmania Curator
In Kind
NA
In Kind
NA
1 1 1
Status Legend 1. 2. 3. 4. 5. 6.
Applied for Waiting decision Unsuccessful Successful Received Acquitted
5
EVENTS
5.1
Jazz Festival The Devonport Jazz Festival was held from 23-26 July. The festival, now in its fourteenth year featured Grace Knight, Rhonda Burchmore and Wendy Matthews, and included a program from mainstream, traditional, blues, swing, modern, contemporary, Latin and gypsy jazz. The four day festival featured 37 performances at venues throughout the region including the Devonport Entertainment & Convention Centre, Red Hot Music, Tapas Lounge Bar, Drift Café & Restaurant, Spreyton Cider Co., Barringwood Estate, Ghost Rock Vineyard, Forth Community Hall, Bass Strait Maritime Centre, Molly Malones Irish Pub, House of Anvers and the Quality Hotel Gateway. Over 3,700 people attended the concerts, workshops, shows and events over the four day period. Upon reconciliation of all expenditure and income generated from the event, Council Officers will prepare a final report to be tabled at Council. ITEM 4.9
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COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council’s operating budget as a result of this recommendation.
RISK IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council.
CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.
Author: Position:
April Nelson Executive Assistant
Endorsed By: Position:
ITEM 4.9
Paul West General Manager
PAGE 111 Community Services Committee meeting Agenda 17 August 2015
5.0
CLOSURE
There being no further business the Mayor declared the meeting closed at <insert time> pm.