NOTIICE OF MEE ETING g that a meetin ng of the Commun nity Servic ces Committee off Notice is hereby given ouncil willl be held d in the Council Chambers, C , 44-48 Be est Street,, Devonporrt City Co Devonporrt, on Monday 20 April 2015, co ommencing at 6:00pm m. he public a at 6:00pm. The meetiing will be open to th
QUA ALIFIED PERS SONS dance with h Section 65 of the Local Go overnmentt Act 19933, I confirm m that the e In accord reports in this agen nda conta ain advice e, informattion and recommen ndations given by a person w who has the t qualifications o or experie ence nece essary to give such advice,, informatio on or recom mmendatio on.
Paul Westt GENERAL MANAGER R 015 15 April 20
AGENDA FOR THE COMMUNITY SERVICES COMMITTEE MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 20 APRIL 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item
1.0
Page No.
APOLOGIES Ald AJ Jarman
2.0
DECLARATIONS OF INTEREST
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME .................................................................................................... 6
3.1.1
Responses to Questions raised at prior meetings ...................................................................... 7
3.1.2
Questions on notice from the public ........................................................................................... 7
3.1.3
Questions without notice from the public ................................................................................... 7
3.2
QUESTIONS ON NOTICE FROM ALDERMEN ............................................................................ 7
3.3
NOTICE OF MOTIONS ....................................................................................................... 7
4.0
COMMUNITY SERVICES REPORTS .................................................................. 8
4.1
Minutes of Strategic Special Committee Meetings (D363066)................................................ 8
4.2
Food Connection (D363484) ....................................................................................................... 35
4.3
Meercroft Park Tree Planting Proposal (D365541) ................................................................... 42
4.4
Community Services Committee Report - April 2015 (D361889) ........................................... 46
5.0
CLOSURE ................................................................................................ 69
PAGE 5 Report to Community Services Committee meeting on 20 April 2015
Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday, 20 April 2015 commencing at 6:00pm. PRESENT Present Chairman
Ald A L Rockliff Ald A J Jarman Ald J T Keay Ald L M Laycock Ald S L Martin
Apology √
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0 APOLOGIES 2.0 DECLARATIONS OF INTEREST
PAGE 6 Report to Community Services Committee meeting on 20 April 2015
3.0 PROCEDURAL 3.1 PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision. ITEM 3.0
PAGE 7 Report to Community Services Committee meeting on 20 April 2015
3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received. 3.1.3 Questions without notice from the public
3.2 QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
3.3 NOTICE OF MOTIONS At the time of compilation of the agenda no notices of motion were received.
ITEM 3.0
PAGE 8 Report to Community Services Committee meeting on 20 April 2015
4.0
COMMUNITY SERVICES REPORTS
4.1
MINUTES OF STRATEGIC SPECIAL COMMITTEE MEETINGS File: 29530 D363066
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the minutes of Strategic Special Committee meetings managed by the Community Services Department of Council.
BACKGROUND The relevant information specific to each Strategic Special Committee is outlined in individual minutes. The minutes of the following Strategic Special Committees are attached:
Community Development
Arts Culture and Tourism
Sport and Recreation
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit. This report provides the minutes of Strategic Special Committees of Council.
DISCUSSION
Alderman Goodwin was previously appointed to the Community Development Strategic Special Committee. Ald Goodwin advised the General Manager on 3 March 2015 of his resignation from that Committee. It would be therefore appropriate for a new Alderman representative to be appointed.
The Arts and Culture and Tourism Strategic Special Committee recommends an amendment to the Terms of Reference to increase from 6 to 12 Community Members, to ensure the Committee is representative of the diverse sectors.
The Sport and Recreation Strategic Special Committee recommends an amendment to the Terms of Reference to increase the number of independent representatives by 3. The purpose of the increase is to ensure representation by the diverse stakeholders involved.
The Sport and Recreation Strategic Special Committee discussed the existing Sports Marketing Program delivered by Council and make recommendation to increase its allocation in the next financial year. Business partners currently invest $18,000 yearly in attracting multiday sporting events to Devonport. These funds are being used for the City’s economic benefit.
ITEM 4.1
PAGE 9 Report to Community Services Committee meeting on 20 April 2015
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS The recommendation by the Sports and Recreation Strategic Special Committee for an increase in the 2015/16 budget to deliver more sporting events will be considered in budget deliberations.
RISK IMPLICATIONS There are no identified risks associated with this report.
CONCLUSION The minutes of the Strategic Special Committees are provided for Council’s information and there are one recommendation arising from those minutes.
ATTACHMENTS 1.
Unconfirmed Minutes of the Community Development Strategic Special Committee meeting held 3 March 2015 Commencing at 3.30pm
2.
Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee meeting held 4 March 2015 Commencing at 3.30pm
3.
Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee meeting held 4 March 2015 Commencing at 5.30pm
RECOMMENDATION That it be recommended to Council that the report of the Executive Manager Community Services be received and that: (a)
the minutes of the Strategic Special Committees be received and noted;
(b)
Council appoint Ald _______________ to the Community Development Strategic Special Committee.
(c)
the Arts, Culture and Tourism Strategic Special Committee Terms of Reference be amended to increase the number of community members to up to 12.
(d)
the Sport and Recreation Special Strategic Special Committee Terms of Reference be amended, to increase the number of community members by 3
(e)
Council consider as part of its budget process matching dollar for dollar the amount business partners contribute to Sports Marketing Australia in the 2015/2016 financial year.
Author: Position:
Danielle O’Brien Community Services Administration Officer
Endorsed By: Position:
ITEM 4.1
Evonne Jones Executive Manager, Community Services
PAGE 10 Unconfirmed Minutes of the Community Development Strategic Special Committee meeting held 3 March 2015 Commencing at 3.30pm
ATTACHMENT [1]
MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE HELD AT DEVONPORT CITY COUNCIL ON TUESDAY, 3 MARCH 2015 COMMENCING AT 3.30PM PRESENT Committee Members Ald Emmerton Ald Goodwin Joan Andrews Alida Beattie Nicholas Bond Jennifer Mountney Janine Phillis Sylvia Sayers Sarifah Zaliah Syed-Rohan Sheree Vertigan
Community Member Community Member Housing Choices, Social and Affordable Housing Education, East Devonport Child and Family Centre CSO, Youth, Family and Community Connections Devonport Chamber of Commerce and Industry (DCCI) Youth Community and Education
Council Officers Evonne Jones Brooke deJong April Nelson Danielle O’Brien Charmane Sheehan
Executive Manager Community Services (EMCS) Community and Cultural Development Manager Executive Assistant Community Services Administration Officer Community Development and Volunteer Co-ordinator
APOLOGIES Ald Martin Michele Lancaster-Cole Toni Muir James O’Malley
Chair Community Member Community Service Provider Mission Australia
A/Chair
1.0
WELCOME AND COMMITTEE INTRODUCTION Members welcomed and the new committee structure and process explained.
2.0
TERMS OF REFERENCE Terms of Reference endorsed by the Committee. Moved: S. Sayers / A. Beattie
3.0
CARRIED
SPECIAL INTEREST GROUP REPORTING The following reports were received and noted by the Committee: 3.1
Building Families Members provided with information pertaining to the new committee/special working group structure. A focus group is to be formed to investigate the feasibility of establishing a shop front to provide information and support families with children.
3.2
Community Safety Snr Sgt Williams – resigned and replacement to be advised.
3.3
Sister Cities Association LINC approached to display the Japanese Doll Collection. The 20th Anniversary between Devonport and Minamata is in 2016. ITEM 4.1
PAGE 11 Unconfirmed Minutes of the Community Development Strategic Special Committee meeting held 3 March 2015 Commencing at 3.30pm
ATTACHMENT [1]
Council to approach Cradle Coast Authority to gauge interest in forming development opportunities with Chongming County. 4.0
GENERAL BUSINESS 4.1
What is Community Development? Why a Community Development Approach. The Committee reviewed documentation provided which is included in the minutes. The information generated a shared understanding of Community Development and the purpose of developing a Community Development Framework. Alignment to Council strategic goals and objectives was discussed and itemised after the meeting was held. The Committee commenced a strategic planning process to identify shared values and their current perception of Devonport as a community. Common themes emerged, and the input has been grouped into four key themes being Place, Participation, People and Partnerships. Community Development Framework Principles were shared and the group brainstormed what needs to occur to achieve outcomes along with what the key drivers of change for the community are. The outputs of this session are included.
5.0
ITEMS FOR THE NEXT AGENDA Food Security Network Community Development Framework planning session NEXT MEETING ROOM
TO BE HELD TUESDAY, 5 MAY 2015 COMMENCING AT 3.30PM IN THE COMMITTEE
ITEM 4.1
PAGE 12 Unconfirmed Minutes of the Community Development Strategic Special Committee meeting held 3 March 2015 Commencing at 3.30pm
ATTACHMENT [1]
Handout provided at Committee Meeting What is Community Development? Community development is a conceptual approach to increase the connectedness, active engagement and partnerships among members of the community, community groups and organisations in order to enhance Councils community social, economic and environmental (natural and built) objectives. It is a blend of ‘bottom up’ action that is driven by the community in partnership with ‘top down’ resourcing, facilitation and coordination by Council. Community development principles are premised on the basis that we can positively shape our future through connected efforts and sharing responsibility between individuals, organisations, business and all levels of government.
Why a Community Development Framework?
Local governments throughout Australia are facing common dilemmas. Resources are not keeping pace with increasingly complex social issues, especially when government at both state and federal levels is devolving more responsibilities than money. Facilitating the environment assists Council to proactively address these challenges in collaboration with communities, community organisations, local, businesses and other tiers of government. Council views a strong community as having a sustainable mix of assets (economic, human, built, natural and cultural) and strong governance that maximises the equitable use of those assets. The key benefit of a partnership approach between Council and community is that it provides Council with the opportunity to develop a clear understanding of how the people in the community think, what they see as important and the capacity to effectively align corporate and community priorities. A community development framework aims to achieve this within a framework that is transparent and accountable, and provides a mandate for action.
Council and a Community Development framework A major focus of Council business is delivering facilities and services to promote and support good health and wellbeing, create stronger, engaged and connected community and promote active community involvement in civic life. The extent to which people interact include: forming of relationships, engagement in work, learning and community activity, talking to neighbours, attending an event, a sense of belonging is directly related to health and wellbeing of a community. Council aims to implement a community development approach to empower and strengthen the community, encourage cooperative practices, celebrate and embrace the diversity of the community. Importantly the planning will assist Council understand if the work currently undertaken and planned for, is making a difference within the community. At present there are no measures or indicators for Council to understand the health and well-being of the community. Effective community development should be: a long-term endeavor well-planned inclusive, equitable, holistic and integrated into the bigger picture, initiated and supported by community members and of benefit to the community, grounded in experience that leads to best practices. ITEM 4.1
PAGE 13 Unconfirmed Minutes of the Community Development Strategic Special Committee meeting held 3 March 2015 Commencing at 3.30pm
ATTACHMENT [1]
The development of a framework aims to achieve an actively engaged community that is intrinsically linked to Councils vision and strategic direction set by the community and reflected in the corporate values of Council. The framework is strategically designed to:
Build social capital with an emphasis on wellbeing, connectively, participation, inclusivity and resilience;
Enhance neighborhood and community environmental character that promotes civic pride and activity;
Support a healthy economy that preserves the balance between economic and social outcomes to archive positive ‘community capital’; and
Develop partnerships across all sectors to maximise effectiveness toward initiatives.
Strategic Community Development Special Committee Council appointed a Special Committee to oversee the development, coordination and implementation of the Community Development Framework. Membership includes community members, representatives of specific target groups and organisations, elected members and staff.
Alignment to Council Plans and Policy The Community Development Framework will align to Council’s Vision statement and be further articulated in its strategic objectives, specifically:
Goal 4 Building Quality of Life ‘The quality of life by the community depends largely on its connectedness, access to a range of community services and facilities, and the degree to which people feel safe, secure and included. Provision of education and health services are vital to the well-being of the community, as are recreational and community facilities for sport and recreation pursuits, cultural activities which assist people to connect and engage with each other in developing a string sense of belonging, community spirit and quality of life Devonport will be a thriving and welcoming regional City, living lightly by river and sea’
Goal 5 Practicing Excellence in Governance Active and purposeful community engagement and participation is integral to our work Alignment to Council Outcomes and Strategies: 4.4
Our community and visitors are safe and secure 4.4.1
Support activities that encourages safe and responsible community behavior
4.4.4. Facilitate and support a collaborative approach to community safety 4.5
Education and learning is accessible and responsive to our needs 4.5.1
4.6
Support the provision of facilities and services that encourage lifelong learning, literacy and meet the information needs of the community
Integrated health and wellbeing services and facilities are accessible to all 4.6.1
Facilitate and advocate for children
4.6.3
Development of partnerships between all levels of government, the private and not for profit sectors that deliver innovative solutions to complex needs and issues in conjunction with the community ITEM 4.1
PAGE 14 Unconfirmed Minutes of the Community Development Strategic Special Committee meeting held 3 March 2015 Commencing at 3.30pm
4.7
4.8
5.2
ATTACHMENT [1]
An active, connected, empowered community promotes and values diversity and equity 4.71
Develop and implement a Community Development Framework that strategically strengthens community ties and opportunities
4.72
Encourage and provide equitable distribution and opportunities from active participation in community life
4.7.3
Attract and promote equitable distribution and sharing of financial and other resources throughout the community
4.7.4
Advocate for and provide access to quality services, facilities, information and activities that assist the frail, aged, people with disabilities and their carers to engage in all aspects of community life
4.7.5
Support initiatives that foster community harmony and which values and celebrates diversity
Young people are recognised, valued and connected to the community, allowing them to reach their full potential 4.8.1
Promote programs that encourage and advocate for appropriate and accessible services, information, facilities, activities and spaces for youth
4.8.3
Assist in the development, promotion and celebration for youth
Active and purposeful community engagement and participation is integral to our work 5.2.2
Develop an integrated approach to promoting, marketing and supporting a culture of ‘volunteerism’ in our community
5.2.3
Encourage community action and participation that results in increased wellbeing and engagement
Alignment to Council Strategic Documents, Policy and Plans: Child and Family Policy Youth Policy Community Engagement Volunteer Policy
ITEM 4.1
PAGE 15 Unconfirmed Minutes of the Community Development Strategic Special Committee meeting held 3 March 2015 Commencing at 3.30pm
ATTACHMENT [1]
Community Development Strategic Special Committee Meeting Held 3 March 2015 - Workshop Outputs Community Development Framework •
Build social capital with an emphasis on wellbeing, connectivity, participation, inclusivity and resilience
•
Enhance neighbourhood and community environmental character that promotes civic pride and activity
•
Support a healthy economy that preserves the balance between economic and social outcomes to achieve positive “community capital”
•
Develop partnerships across all sectors to maximise effectiveness towards initiatives
As a result of the workshop draft - Key Values which underpin the framework emerged •
Caring Community - Respect – Valuing and Respecting Difference
•
Belonging and a sense of pride
•
Community as an entity – Coming together - Working together - Safety
•
Growing – as a community – continually improving
The Community Development Strategic Special Committee undertook the following planning work to gain a shared understanding of Community Development, what Community means as a group and where we are at? Four emerging themes evolved as a result of the session and the unedited outputs have been aligned to key themes. What does Community Mean? Devonport is a Place where…. People
Inclusiveness People want to be Support each other People are respected Difference is valued Family Care for families, aged, all members, each other, children Where we invest in our generational people Safety Supported Everyone is community A place where we die Support and encouragement Care for the aged Awareness Access Youth to have a future Family ITEM 4.1
Where are we at as a community Don’t celebrate people whilst they are doing Incentive to work is low Divided by social class Difficult for aged to stay in own communities/ no housing supply to downsize Sense of no social responsibility, sense of entitlement Expectation that they don’t have to climb the tree Need to improve SIEFA INDEX, use it to gain funding (the SEIFA Index is a tool used to demine the level of disadvantage of a community) 3rd generation of unemployment, no work ethic People move away due to lack of opportunity
PAGE 16 Unconfirmed Minutes of the Community Development Strategic Special Committee meeting held 3 March 2015 Commencing at 3.30pm
Place
Acceptance of difference Understanding Connected Education and employment
Culture lives A safe place History is created Where memories are created Belonging Where everyone belongs community evolves Sense of hope and harmony Pride There are facilities and services The environment is cared and valued A place where you can raise a family and not move away Creative and vibrant
Participation People are encouraged to contribute back to community Live work and play Work, fun, activity Where everyone can contribute their own ideas and shape the way Learning Where everyone is valued and their contribution is recognised Ownership Responsibility We celebrate Learning happens Partnerships
People can come together Working together Sharing Growth and development Growth of economy and individuals Strength of community Sharing Come together Grow ITEM 4.1
ATTACHMENT [1]
Lack of incentives to connect/ disability Lack of opportunities for seniors to participate in community/work Changes in industry impact on mindset to work Where are we at as a community Cynicism and negativity Large pockets that don’t feel great about Devonport and would like change Low sense of community Devonport very disjointed physically No community spirit Under achieving Community Fabulous assets not recognised Perception we are divided by River Negativity towards Council Negativity – majority Great Festivals, Jazz, Devonport Food and Wine Festival, New Year’s Eve, Christmas events Great region to live in Access to well‐located housing Housing prices/selling point Don’t promote lifestyle well enough Where are we at as a community Need to create the interest Ability to be part of the community is taken away due to travel Lack of opportunity in Devonport, we are not talking about the possibilities with our young people YP limited opportunity, practical experience Activity is happening We don’t celebrate those who have employment 94% Where are we at as a community Services on cusp of change in how we do things No unity Transport continues to impact public Community under financial pressure Disappearance of skills not employable Economic instability – no Jobs
PAGE 17 Unconfirmed Minutes of the Community Development Strategic Special Committee meeting held 3 March 2015 Commencing at 3.30pm
Create greater infrastructure Doing something about it, coming together
Opportunity Sharing Planning for the future Ownership for actions
How do we get there?
Where have we been and what do we want to hold onto Consultation, draw on expertise as required Communication Partnerships – CCA University involvement, data to inform story Celebrate more, arts and academia as much as sport Look at what’s been done elsewhere Change is the challenge. Embrace the change Media/Social Media tell the good stories
What are the Key Drivers for change?
Promote what we can do locally Local Industry being involved More jobs New Interests/business Capitalise on what’s unique Find ways to engage Young People more, build youth network Provide more opportunity for disadvantaged Young People Keep our talented Young People here LIVING CITY
Who else might join the group?
ATTACHMENT [1]
Service Clubs NDIS Cradle Coast Authority Representative
ITEM 4.1
PAGE 18 Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee meeting held 4 March 2015 Commencing at 3.30pm
ATTACHMENT [2]
MINUTES OF THE ARTS, CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE HELD AT DEVONPORT CITY COUNCIL ON WEDNESDAY, 4 MARCH 2015 COMMENCING AT 3.30PM PRESENT Committee Members Ald Jarman Ald Keay Ald Laycock Margaret Forster Debbie Grice Graham Jones Alister McCrae David Martin Sid Sidebottom Ian Waller
Community / Devonport Rep Society Industry Representative Devonport Surrounds Tourism Association Community Member Community Member Community Member Cradle Coast Authority (departed meeting at 5pm)
Council Officers Evonne Jones Brooke deJong Stu Jones April Nelson Danielle O’Brien
Executive Manager Community Services (EMCS) Community and Cultural Development Manager Marketing, Tourism and Recreation Manager Executive Assistant Community Services Administration Officer
APOLOGIES Glen Stewart
Don River Railway
NOT PRESENT Vivienne Breheney Pat Kent Matthew Smithies
Community Member Community Member Home Hill – National Trust
Chair
1.0
WELCOME AND COMMITTEE INTRODUCTION Members welcomed and the new committee structure and process explained.
2.0
TERMS OF REFERENCE The Committee recommends an amendment to the Terms of Reference to increase from 6 to 12 Community Members, to ensure the Committee is representative of the diverse sectors. Moved: M. Forster / G. Jones
3.0
CARRIED
SPECIAL INTEREST GROUP REPORTING The following reports were received and noted by the Committee: 3.1
Devonport Maritime and Heritage First meeting scheduled for 12 March 2015. Julie Burgess sailings going well and attended an extremely successful Wooden Boat Festival in Hobart, February 2015.
3.2
Devonport Regional Gallery Josephine Kelly elected as Chair. Collection Policy and Feasibility Study under review.
ITEM 4.1
PAGE 19 Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee meeting held 4 March 2015 Commencing at 3.30pm
3.3
ATTACHMENT [2]
Public Art Public Art Policy and Guidelines under review. Confirmation to be sought on the proposed RSL ANZAC memorial and Vietnam Veterans Association monuments.
4.0
ATTRACTIONS AND EVENTS 4.1
Don River Railway Warren Woodberry has retired and Niels Brun is the new Site Manager.
4.2
Devonport Entertainment and Convention Centre Programs available on Council website or from the Devonport Entertainment and Convention Centre.
4.3
Devonport Food and Wine Festival Calendar is released.
4.4
Home Hill Council has a current partnership with Home Hill, a report to determine future commitment by Council being prepared. Reviewing the Strategic Plan with National Trust.
4.5
Visitors Centre – Tourism / Cradle Country Marketing Operational changes have been introduced to generate efficiencies. Cradle Coast Tourism Executive review – moving towards a technology based model. Cradle Coast Marketing Group – sign off on the partnership with Devonport, Central Coast and Kentish Council
4.6
Events Calendar “What’s on in Devonport” Calendar distributed for February and March 2015. Calendar is available on the Council’s website.
4.7
Marketing Discussion incorporated the Devonport Food and Wine Festival and current events.
4.8
Devonport Tourism Association (DTA) DTA expanded to incorporate Devonport surrounds including Kentish and Latrobe areas. DTA minutes to be forwarded for inclusion in future meetings.
5.0
GENERAL BUSINESS 5.1
Arts, Culture and Tourism The Committee work shopped a range of topics to generate a shared understanding of what Arts and Culture mean to the group and Devonport. The group also brainstormed how Arts and Culture benefits Tourism. Key themes emerged throughout the session. These themes begin to articulate key values, what Arts and Culture mean to Devonport and Tourism and what the current gaps are to be addressed. The unedited outputs of the group are attached. Included in the attachment is information about Council’s existing policy and strategy, infrastructure, Council run operations and events which was communicated at the meeting. An alignment of the responsible Committee or ITEM 4.1
PAGE 20 Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee meeting held 4 March 2015 Commencing at 3.30pm
ATTACHMENT [2]
Special Interest Group to Council policy and strategy related to Arts and Culture has also been included. The key outcome of the group was a need for a more cohesive approach between the sectors, the lack of a cultural plan to achieve this work, and the lack of Devonport understanding its unique identity which could be achieved through interpretation planning. This early planning endeavors to assist the Committee achieve its goal of developing a plan through collaboration. 5.2
5.3
Signage Strategy Sub-committee to be formed to assist with the Signage Strategy review comprising:
Margaret Forster
Graham Jones
David Martin
Tiagarra Currently closed as the lease between Council and Six Rivers Aboriginal Corporation was formally terminated in October 2014. Tiagarra Special Interest Group has been formed and an application has been made to the State Government to release remaining grant deed funds
5.4
Tourism Strategy Strategy to be forwarded to the Committee. Action: Committee members to prioritise the current Tourism Strategy prior to the May 2015 meeting.
5.5
Budget Allocator This is an opportunity for our residents, ratepayers & staff to learn more about our budget process and Council services, as well as having a say in balancing our budget by taking the online budget simulator at: http://speakupdevonport.com.au/budget-consultation-201516. The consultation is open for feedback until Monday, 6 April.
5.6 6.0
History of Devonport – Pat Kent Not discussed in Pat Kent’s absence, carried forward to next meeting.
ITEMS FOR THE NEXT AGENDA
Tourism – Gaps/Expectations –Overview of current local, regional and State Tourism Branding – is it working? How do we know its working? What does success look like? How do we get there? What are the priority areas? Committee to work towards goal setting History of Devonport – Pat Kent
NEXT MEETING TO BE HELD WEDNESDAY, 6 MAY 2015 COMMENCING AT 12 NOON IN THE COMMITTEE ROOM ITEM 4.1
PAGE 21 Unconfirmed d Minutes of the Arts Cultu ure and Touriism Strategic c Special Committee meeting held d 4 March 20 015 Commen ncing at 3.30p pm
ATTA ACHMENT [2]]
What do oes ARTS S mean?
What do oes Cultu ure mea an?
ITEM 4.1
PAGE 22 Unconfirmed d Minutes of the Arts Cultu ure and Touriism Strategic c Special Committee meeting held d 4 March 20 015 Commen ncing at 3.30p pm
What do oes Crea ative Industries m mean?
What do o the ARTS/Culture mean n to Tourism?
ITEM 4.1
ATTA ACHMENT [2]]
PAGE 23 Unconfirmed d Minutes of the Arts Cultu ure and Touriism Strategic c Special Committee meeting held d 4 March 20 015 Commen ncing at 3.30p pm
What arre the Ga aps/ Exp pectation ns for the e ARTS?
What arre the Ga aps/ Exp pectation ns for a Cultural C identity? ?
ITEM 4.1
ATTA ACHMENT [2]]
PAGE 24 Unconfirmed d Minutes of the Arts Cultu ure and Touriism Strategic c Special Committee meeting held d 4 March 20 015 Commen ncing at 3.30p pm
What do oes this committe c ee hope e to achieve
Related d Council Owned d and Op perated facilitiess:
Visito ors Informa ation Centrre Devo onport Reg gional Gallery Bass Strait Mariitime Centtre Julie e Burgess Historic Ketc ch Art SStorage Facility – Art Collection C Devo onport Enttertainmen nt and Con nvention Centre Tiaga arra – closed future to t be dete ermined Aquatic Centre – Splash
Tourism Culturall Infrastru ucture
Signa age Parkks / Garden ns; bbqs an nd reservess WiFi Toile ets – Public Facilities Attra actions Accessibility (C Cycle wayss, paths, bo oats, by se ea and by air) a Road ds Mall Retail
Councill partnerrs/ suppo orts
Hom me Hill Arbo oretum Rene ew Devonp port ITEM 4.1
ATTA ACHMENT [2]]
PAGE 25 Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee meeting held 4 March 2015 Commencing at 3.30pm
ATTACHMENT [2]
Imaginarium Don River Rail Sister Cities Devonport Tourism and Surrounds Tourism Association Cradle Country Marketing Group – Four Councils
Council Events / Programs / Activities
Administers over 80 event packs annually for non-Council events Delivers Council run events including; Jazz Festival, Devonport Food & Wine Festival, Christmas Celebrations, Civic Events (Australia Day, Civic presentations), and New Year’s Eve. Pirate Day – Bass Strait Maritime Centre Marketing & Promotion – diverse range of promotions and publications Public Programs; Gallery, Bass Strait Maritime Centre TIDAL – Biennial Art Award
Collections
City of Devonport Art Collection Robinson Collection Maritime Collection Tiagarra Collection Sister Cities Collection
Related Policy / Strategy – all due for review by Committee or relevant Special Interest Groups (SIG)
Devonport Tourism Development Strat – Arts, Culture and Tourism Public Art Policy – Public Art SIG Signage Strategy – Arts, Culture and Tourism & internal working group Collection Policy – Devonport Regional Gallery Maritime Collection Policy – Maritime and Heritage Events Strategy – Arts, Culture and Tourism – to be developed
Next session: Tourism – Gaps/Expectations How do we know its working? How can we measure success? What are the priority areas
ITEM 4.1
PAGE 26 Unconfirmed d Minutes of the Arts Cultu ure and Touriism Strategic c Special Committee meeting held d 4 March 20 015 Commen ncing at 3.30p pm
ATTA ACHMENT [2]]
Artts, Culture and Tourism T Strate egic Spe ecial Co ommitte ee TERMS OF REFERENC CE AND OPERATING GUIDELINES G NAME Arts, Cultu ure and Tourism Strate egic Speciial Committee CATEGOR RY Strategic Special Co ommittee established d pursuantt to Section 24 of the e Local Go overnmentt Act 1993 w which state es. 24.
(1) (2) (3)
A Counc cil may esttablish, on such term ms and forr such purp poses as it thinks fit, special committeess. A speciall committe ee consistss of such persons p app pointed byy the Council as the e Council thinks apprropriate. The Coun ncil is to determine d the proce edures rela ating to me eetings of a speciall committe ee.
PURPOSE The purpo ose of the Arts, Cultu ure and To ourism Stra ategic Special Comm mittee is to o ensure a coordinatted, collab borative and strateg gic approa ach in the provision of Arts, Cu ulture and d Tourism fa acilities, serrvices, strattegies, pro gram and activities in Devonpo ort. The Arts, C Culture an nd Tourism Strategic SSpecial Co ommittee will w provide ortunity forr e an oppo community membe ers with a knowledge k e and bac ckground in i Arts, Cu ulture and Tourism to o advice and d guidanc ce on Arts , Culture and a Tourism activitie es and opportunitiess provide a within the e City of De evonport. ROLES AND RESPONS SIBILITIES The role o of the Com mmittee is to provide e advice and a recom mmendatio ons to the Council in n respect to o the follow wing matte ers:
Arts, Culture an nd Tourism policy/stra ategy/man nagementt;
incre easing acc cess to, an nd promoti ng the De evonport Re egional Ga allery and arts as an n integ gral part off Devonpo ort’s cultura al life;
Guid dance and directio on to assiist and su upport the e impleme entation of o Tourism m Deve elopment Strategy, strategic s d irections and infrastru ucture;
act as ambasssadors fo or Devonp ort’s rich Maritime, Heritage and Arts places off interrest and in nitiatives off Council, actively advocating a g on beha alf of and promoting g initia atives, partnerships an nd collectiions at a lo ocal, state and natio nal level;
arts iinitiatives and a activities includin ng public art; a
on re elated tourism development, m marketing and a promo otion;
on c cultural herritage/marritime initia tives and activities; a
even nts and fesstivals; ITEM 4.1
PAGE 27 Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee meeting held 4 March 2015 Commencing at 3.30pm
facilities, collaboration and partnerships;
partnership agreement and grants;
sponsorship;
strategies to sustain a strong volunteer culture.
ATTACHMENT [2]
MEMBERSHIP The Arts, Culture and Tourism Strategic Special Committee will be representative of stakeholders and include:
3 Aldermen;
12 Community members representative of local tourism marketing and promotion cultural development arts education economic development and business
The Community members will ideally include individuals participating in the Arts, Culture and Tourism sector within the Devonport municipal area. Community members will be appointed by the Council following a formal expression of interest process for a two-year period. Should a vacancy occur the Council will consider appointing a new member. The role, functions and membership of the Committee will be regularly reviewed by Council. QUORUM REQUIREMENTS All members (excluding Council Officers), shall have voting rights with decisions based on the principle of simple majority. A quorum is one-half plus one of the members. CONDUCT OF MEETINGS Meetings will generally be conducted in accordance with the provisions of the Local Government Meeting Procedures Regulations 2005 (or successive Regulations). MEETING FREQUENCY AND MEETING PLACE The Arts, Culture and Tourism Strategic Special Committee will generally meet bi-monthly. The time of meetings will be determined by the Committee. The venue for each meeting will generally be the Council Committee Rooms, Fenton Street, Devonport. REPORTING REQUIREMENTS TO COUNCIL Minutes of the Committee meetings will usually be included in a report to the next available Community Services Section 23 Committee. Minutes of Council Special Interest Groups will be listed on agenda for consideration. DELEGATIONS The Committee may at its discretion form sub-committees to assist it in meeting its roles and responsibilities. ITEM 4.1
PAGE 28 Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee meeting held 4 March 2015 Commencing at 3.30pm
ATTACHMENT [2]
LIMITATIONS/CONSTRAINTS The Strategic Special Committee operates under the Local Government Act 1993. Its role is limited to making recommendations to Council for consideration. ANY OTHER REQUIREMENTS Committee Members are automatically covered under the terms and conditions of Council's Public Liability and Professional Indemnity policies provided they are acting within the scope of their duties as a member of the Special Committee.
ITEM 4.1
PAGE 29 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee meeting held 4 March 2015 Commencing at 5.30pm
ATTACHMENT [3]
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE HELD AT DEVONPORT CITY COUNCIL ON WEDNESDAY, 4 MARCH 2015 COMMENCING AT 5.30PM PRESENT Committee Members Ald Rockliff Ald Matthews Ald Perry Matthew Cock David Mullett Ted Van Overmeeren Robert Rodman
Chair Community Member Community Member Sporting Organisation Sporting Organisation
Council Officers Evonne Jones Stuart Jones April Nelson Danielle O’Brien Fabio Pizzirani
Executive Manager Community Services (EMCS) Marketing, Tourism and Recreation Manager Executive Assistant Administration Assistant Sport and Recreation Development Coordinator
APOLOGIES Tim Blair Ian Davies David DeCani Mark Fagan
Community Member Community Member Sporting Organisation Community Member
1.0
WELCOME AND COMMITTEE INTRODUCTION Committee Members welcomed and process explained.
2.0
TERMS OF REFERENCE The committee recommends an amendment to the Terms of Reference, to increase independent representation to up to 3 members. The amended Terms of Reference are included. Moved: Ald Matthews / Matthew Cock
3.0
CARRIED
SPORT AND RECREATION UPDATE 3.1
Strategic Planning; Input and feedback sought on the draft strategic document for Councils investment in Sport.
3.2
Sports Development Program; Strategic Infrastructure Projects – in 2014-2015 Council received three applications for major projects, from the Devonport Gymnastics Club, Devonport Tennis Club and the Devonport Junior Soccer Association. Projects will be assessed by the Strategic Sports and Recreation Committee for future consideration in Council’s long term asset and financial planning. The three proposals include;
Devonport Gymnastics Club – new club house facility
Devonport Tennis Club – Court lighting
ITEM 4.1
PAGE 30 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee meeting held 4 March 2015 Commencing at 5.30pm
3.3
ATTACHMENT [3]
Devonport Junior Soccer – lighting at Meercroft Park and a new facility adjoining existing Hockey/Touch building.
Sports Marketing; Currently business partners invest $18,000 yearly in attracting multiday sporting events to Devonport. These funds are being used for the city’s economic benefit. ACTION: Committee have requested Council match dollar for dollar the amount business partners contribute to Sports Marketing Australia in the 2015/2016 financial year.
3.4
4.0
Moved: Ted Van Overmeeren / Ald Perry CARRIED Facilities Report; A review of existing sport and recreation facilities and demand for those facilities is constantly changing. Information was provided to the committee to gain a greater understanding of current participation and usage rates, a gap analysis and future impacts. This information is included.
GENERAL BUSINESS 4.1
2015-2016 Budget Process Discussion on the 2015-2016 Budget process and its relevance to the 5 year plan. Diagrams of Carparks requiring re-surfacing to be sent to Committee Members. Local Sporting Membership statistics to be provided to Committee Members.
4.2
Membership Invitations to join the Committee to be sent to individuals.
NEXT MEETING
TO BE HELD 5.00PM 6 MAY 2015 IN THE COMMITTEE ROOM (BI-MONTHLY)
ITEM 4.1
PAGE 31 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee meeting held 4 March 2015 Commencing at 5.30pm
ATTACHMENT [3]
FACILITIES REPORT 1.1
Introduction The landscape of sport and recreation facilities, and demand for those facilities is continually changing. Council recognises the need for a planned and coordinated approach to the provision of these facilities to meet the expectations and aspirations of the community into the future through a commitment to 'Investing in Sport'.
1.2
Devonport Oval Usage and Participation Status Football in growth - increased number of teams using facility for 2015, in a number of leagues Cricket – usage rates stable Athletics - usage rates stable Cycling - usage and participation rates stable Gap analysis / Future impact consideration The increased traffic and player movement on the Oval for Football will require increased maintenance and regeneration. Access may also be restricted maintain a high level playing surface. Facility development will be required to attract professional sport, and/or Notional championships, Grand Finals or major events. Master plan decision consideration Is the redevelopment of Devonport Oval a priority? Is the Conceptual plan relevant?
1.3
Devonport Recreation Centre & East Devonport Recreation & Function Centre Usage and Participation Status Basketball in decline now stable – decrease number of teams using facility for 2014/2015 Table Tennis – increase 2014/2015 Squash – usage rates stable Volleyball – usage rates stable Badminton – usage rates stable Futsal – initial surge in participation rates – now stable Gap analysis / Future impact considerations Basketball in decline now stable – decrease number of teams using facility for 2014/2015 Table Tennis – increase 2014/2015 Squash – usage rates stable Volleyball – usage rates stable Cricket – usage rates stable Athletics - usage rates stable Cycling - usage and participation rates stable Master plan decision consideration Is the redevelopment of Devonport Recreation Centre a priority?
ITEM 4.1
PAGE 32 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee meeting held 4 March 2015 Commencing at 5.30pm
1.4
ATTACHMENT [3]
Valley Road Soccer Centre Usage and Participation Status Soccer – growth in the last 3-4 years Gap analysis / Future impact considerations The increase in usage and participation has increased significantly over the last 3 years. Planning for additional grounds needs to be undertaken. The grass training fields have been replaced with synthetic turf – the $1.1M project is due to be completed by 21 March 2015. Master plan decision consideration Future ground provision is required long term.
1.5
Meercroft Park Usage and Participation Status Junior Soccer – steady growth during the last 3-4 years Touch football - stable Gap analysis / Future impact considerations The increase in usage on AFL grounds across the city, increases usage of Meercroft during the preseason of the AFL. Future consideration may be given to utilising this facility as an overflow training venue for winter sports. Capital infrastructure would be required. Master plan decision consideration Medium to long term development.
1.6
Byard Park Usage and Participation Status Devonport and Districts Junior Football – usage stable Mersey Valley Cricket Club – stable Devonport Football Club – increased usage during preseason for training Gap analysis / Future impact considerations The increase in usage on AFL grounds across the city, increases usage of Byard during the preseason of the AFL. Future consideration may be given to utilising this facility as an overflow training venue for winter sports. Capital infrastructure would be required. Master plan decision consideration Medium to long term development.
ITEM 4.1
PAGE 33 Unconfirmed d Minutes of the Sport and d Recreation n Strategic Sp pecial Committee meeting held d 4 March 20 015 Commen ncing at 5.30p pm
ATTA ACHMENT [3]]
SSport an nd Recre eation Strate egic Spe ecial Co ommitte ee
TERMS OF REFERENC CE AND OPERATING GUIDELINES G NAME Sport and d Recreatio on Strategic c Special C Committee e CATEGOR RY Strategic Special Co ommittee established d pursuantt to Section 24 of the e Local Go overnmentt Act 1993 w which state es. 24.
(1) (2) (3)
A Counc cil may esttablish, on such term ms and forr such purp poses as it thinks fit, special committeess. A speciall committe ee consistss of such persons p app pointed byy the Council as the e Council thinks apprropriate. eetings of a speciall The Coun ncil is to determine d the proce edures rela ating to me committe ee.
PURPOSE ose of the e Sport an nd Recrea ation Strate egic Special Comm mittee is to ensure a The purpo coordinatted, collaborative and strate egic approach in the provvision of Sport S and d Recreatio on Services and facilitties in Devo onport. The Sportt and Rec creation Strategic Sp pecial Com mmittee will w provide e an oppo ortunity forr community membe ers with a knowledg ge and ba ackground d in Sport and Recreation to o advice and guidanc ce to Cou uncil on Sport and Recreation he City off provide a n within th Devonporrt. ROLES AND RESPONS SIBILITIES The role o of the Com mmittee is to provide e advice and a recom mmendatio ons to the Council in n respect to o the follow wing matte ers:
sporrt and recre eation poliicy/strateg gy/manage ement/soc cial inclusio on; com mmunity he ealth and wellbeing w p programs/a activities; multtiuse facilitiies, collabo oration and d partnerships; dem mand and supply s of re ecreation services/in nfrastructurre; mon nitor and analysis of participatio p on rates an nd trends; issue es that affe ect clubs at code or g general lev vel; sporrts develop pment prog gram; sporrting events; club b developm ment strate egies to susstain a strong volunte eer culture .
MEMBERSH HIP The Sporrt and Re ecreation Strategic Special Committe ee will be e represen ntative off stakehold ders and inc clude:
3 Ald dermen; ITEM 4.1
PAGE 34 Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee meeting held 4 March 2015 Commencing at 5.30pm
ATTACHMENT [3]
6 Community members representative of: East Devonport Recreation Centre Devonport Recreation Centre Maidstone Park Devonport Oval Meercroft Park Independent representation - up to 3
The Community members will ideally include individuals participating in the Sport and Recreation sector within the Devonport municipal area. Community members will be appointed by the Council following a formal expression of interest process for a two-year period. Should a vacancy occur the Council will consider appointing a new member. The role, functions and membership of the Committee will be regularly reviewed by Council. QUORUM REQUIREMENTS All members (excluding Council Officers), shall have voting rights with decisions based on the principle of simple majority. A quorum is one-half plus one of the members. CONDUCT OF MEETINGS Meetings will generally be conducted in accordance with the provisions of the Local Government Meeting Procedures Regulations 2005 (or successive Regulations). MEETING FREQUENCY AND MEETING PLACE The Sport and Recreation Strategic Special Committee will generally meet bi-monthly. The time of meetings will generally be 5:00pm – 6:30pm unless otherwise determined by the Committee. The venue for each meeting will generally be the Council Committee Rooms, Fenton Street, Devonport. REPORTING REQUIREMENTS TO COUNCIL Minutes of the Committee meetings will usually be included in a report to the next available Community Services Section 23 Committee directly following the Committee meeting. Minutes of Council Special Interest Groups will be listed on agenda for consideration. DELEGATIONS The Committee may at its discretion form sub-committees to assist it in meeting its roles and responsibilities. LIMITATIONS/CONSTRAINTS The Strategic Special Committee operates under the Local Government Act 1993. Its role is limited to making recommendations to Council for consideration. ANY OTHER REQUIREMENTS Committee Members are automatically covered under the terms and conditions of Council’s Public Liability and Professional Indemnity policies provided they are acting within the scope of their duties as a member of the Strategic Special Committee. ITEM 4.1
PAGE 35 Report to Community Services Committee meeting on 20 April 2015
4.2
FOOD CONNECTION File: 28697 D363484
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.6.3
Development of partnerships between all levels of government, the private and not for profit sectors that deliver innovative solutions to complex needs and issues in conjunction with the community
SUMMARY To provide an update of the Tasmanian Medicare Local funded Food Security initiative undertaken by Council.
BACKGROUND Council, in partnership with the Devonport Food Security Network, has received a grant from the Tasmania Medicare Local to address food insecurity of vulnerable individuals, families and communities in Devonport. The grant is part of the Social Determinants of Health (SDoH) Strategy funded through the Australian Government Department of Health. The aim of the SDoH Strategy is to assist communities in Tasmania improve the health status of their residents by reducing inequalities in health caused by social determinants. The Devonport project, titled “The Food Connection”, aims to develop realistic local solutions to reduce food insecurity amongst vulnerable groups in Devonport. Key project partners include the Devonport Community House (DCH), Eastern Shore Community House (ESCH) and Gateway Community Care – Heaven’s Kitchen (HK). These partners form the core of the Project Steering Committee. The project has two phases: •
Phase (1) Project planning to be completed between 10/6/2014 & 29/8/2014 with a funding allocation of $50,000
•
Phase (2) Implementation to be completed between September 2014 and June 2016 with a funding allocation of $300,000
STATUTORY REQUIREMENTS Development of this project through community engagement and collaboration is in accordance with Section 20 of the Local Government Act 1993; 20.
Functions and powers (1)
(2)
In addition to any functions of a council in this or any other Act, a council has the following functions: (a)
to provide for the health, safety and welfare of the community;
(b)
to represent and promote the interests of the community;
(c)
to provide for the peace, order and good government of the municipal area.
In performing its functions, a council is to consult, involve and be accountable to the community.
ITEM 4.2
PAGE 36 Report to Community Services Committee meeting on 20 April 2015
DISCUSSION For the purposes of this project, food security means the ability of individuals, households and communities to access and prepare affordable, nutritious food. It is significant as poor diet lies behind a range of social and health issues and exacerbates conditions like heart disease, diabetes, obesity and some cancers. Despite the rural areas of Devonport and surrounds producing 40% of Tasmania’s vegetables there are concerns about distribution and access to fresh healthy locally grown food for both producers and consumers. Unhealthy eating also affects the development and learning capabilities of children and increases anxiety in adults. Research indicates that food insecurity also reduces social inclusion and socialisation skills. There is evidence of social disadvantage in Devonport. It ranks 21 out of Tasmania’s 29 local government areas using the index of social and economic disadvantage. The index is derived from attributes that reflect disadvantage such as low income, high unemployment, low educational attainment and jobs in relatively unskilled occupations. Food security problems and levels of disadvantage are linked. In Devonport there are a number of successful and practical programs tackling food security by providing access to fresh vegetables and cooking meals. Adults and children are being involved in activities aimed at improving levels of food literacy. There is potential to do more through increased collaboration across the food security whole system. There are four interlinked areas that combine to influence healthy eating: 1.
Supply a. b. c.
2.
Demand a. b. c.
3.
The food people want to eat Preferences and motivations (family and social norms) Social marketing and promotions
Access a. b. c. d. e.
4.
The food that is available where people live work or play Available healthy and unhealthy choices Shops, markets, community gardens and home delivery
Physical proximity to food locations. How far away are the nearest shops? This is linked to town planning. Income: What food can people afford to buy? Transport, access to cars or public transport Availability of social support Skills and knowledge to make healthy choices
Utilisation a. b. c.
Storage capability Food preparation equipment Knowledge and skills in food preparation and cooking
The Food Connection project aims to develop achievable local solutions incorporating the above areas through: •
Increased understanding about the local determinants of food security;
•
Maximising supply and distribution of locally grown produce; and ITEM 4.2
PAGE 37 Report to Community Services Committee meeting on 20 April 2015
•
Improving skills of community members to access and prepare healthy food.
Council acts as the project sponsor and a steering committee of partners from the Devonport Food Security Network guide project implementation. It is envisaged that a broad “food coalition” will come together around specific projects. Over time the success of the project will be evidenced by improvement in the indicators that reflect community social disadvantage. There will also be increased access to resources and relations that make life healthy, happy and productive. Project activities Objective (1) Healthy food choices are made easily by improving the skills amongst community members to access and use nutritious affordable food Strategy 1.1: Establish mobile food co-op to overcome transport barriers and engage vulnerable individuals (includes food storage, information and kitchen for learning demonstrations) Eastern Shore Community House have undertaken/are undertaking the following activities:
Employed two (2) project Officers at an equivalent rate of 0.6 FTE to deliver agreed Food Connection Elements, and
In the process of establishing a working to determine an operational model in consideration.
Strategy 1.2: Provide low cost meals in community setting (Heaven’s Kitchen) for vulnerable individuals and families Heaven’s Kitchen have undertaken/are undertaking the following activities:
Coordinating and supporting volunteers to prepare meals and assist with the weekly community meal, including a participant from Special Education,
Seeking donated food produce and redistribution (on going), and
Providing healthy low cost meals to vulnerable individuals is continuing after a break over Christmas.
Strategy 1.3: Deliver healthy eating and education program for children at Heaven’s Kitchen meal nights Heaven’s Kitchen have undertaken/are undertaking the following activities:
Designed and planned an eight (8)-week program targeting primary school aged children; modules included hygiene, nutrition and healthy eating,
Developed a project evaluation questionnaire,
Initiated a survey on healthy lunchboxes, and
Designing workshops on menu planning and budgeting around food.
Strategy 1.4: Provide training opportunities (some accredited) in food preparation and hospitality to unemployed participants/volunteers at HK, DCH and ESCH
DCH - Avidity Horticulture course to commence in March. Looking at prelearning Retail course with TasTafe
ESCH - Avidity Cert II Community Services and Cert I/II Hospitality in March
ESCH – Investigating horticultural courses
ESCH – Information day held for Cert III in Hospitality ITEM 4.2
PAGE 38 Report to Community Services Committee meeting on 20 April 2015
Both Eastern Shore Community House and Devonport Community House are waiting on government responses in regard to going ahead with varying accredited educational classes. Strategy 1.5: Establish an impact investment business utilising increase in skill base of unemployed vulnerable individuals accessing Devonport Community House food programs
Models have been investigated, and ideas are under development. business plan is underway.
The
One issue identified is the lack of supply fruit & vegetable. Strengthening of strategy 3.2 is being approached to create connections with producers and farmers as a way to improve this situation.
Strategy 1.6: Deliver local community events and learning programs promoting social inclusion incorporating skill development in nutrition and food preparation Council and partner agencies are delivering ongoing events which are incorporating above elements, these programs include:
Heavens Kitchen (HK) – Christmas celebration,
Devonport Community House (DCH), Food Shed Cooking with Kids Christmas in the Park Christmas Luncheon (twenty six (26) participants) FoodCents course Monthly two (2) course luncheon $5 with a volunteer from FoodCents program assisting Living Lightly Expo delivered in partnership with Council with over two hundred (200) participants. The expo provided examples of healthy food choices, cooking techniques and skills, along with gardening and other value adding skills and choices. Tino Carnevale from Gardening Australia ran workshops covering vegetable gardens.
East Shore Community House Christmas in the East (six hundred (600) fruit kebabs, one hundred (100) diced fruit cups given for free) Table for Eight (twenty-five (25) participants) Community for Community BBQ held for children age zero (0) to twelve (12) and disadvantaged families
Awareness of healthy eating culture for children and young people – cooking classes and meal times at DCH and HK has created interest in cooking and eating well that is not a usual occurrence Social inclusion and connectedness – both HK and DCH have seen vast improvements in disadvantaged people engaging with each other and the service. Local community is aware of the needs of their immediate neighbours resulting in them providing a “help-out” service including paying for and collecting food for others when required. This includes helping those with limited mobility or transport. ITEM 4.2
PAGE 39 Report to Community Services Committee meeting on 20 April 2015
Strategy 1.7: Increase access to affordable produce through the Devonport Food Shed
Food from the community garden is continuing, and pesticide free.
50+ people a day are accessing the Food Shed service. There has been trouble with logistics of the trial of fresh produce ‘drop off’ boxes to overcome transport barriers, and are investigating other possibilities.
Increase in skills/opportunities/networking for participants – eg users of the Food Shed have now formed a committee to oversee the Food Shed
Objective (2) Maximise the supply and distribution of affordable local produce through improved connections with local growers/suppliers, business and consumers Strategy 2.1: Establish an efficient storage and distribution system A funding application to the Heart Foundation to develop a business case for a centralised storage and distribution food hub integrating local distribution points was submitted. This include options for utilising farm-based fresh food waste that cannot be commercially sold – ie : “nature standard” produce. A submission of EOI to develop a business case for a regional hub by Central Coast Council was successful. CCC has received $130,000 and the Devonport Food Connection project/DCC sits on the reference group. This strategy also is connected with Strategy 3.2 and 3.3 as an example of local councils working together on regional issues. Investigating alternative suppliers of surplus/donated produce (farmers, retailers etc), including methods for transporting/distributing is an ongoing process by all partners. Objective (3) Strengthen institutional and network capacity to support a culture of healthy eating Strategy 3.1: Undertake environmental scan to identify the key drivers and indicators of local food security An environmental scan is currently underway with data collected from multiple sources and agencies, the Victorian Local Government Association Food Security Scanning Tool adopted, and we are currently in the process of identifying gaps in that data to target. From this a report will be produced over the coming months. Strategy 3.2: Establish collaborative relationships and opportunities for knowledge exchange & learning Ongoing planning for a regional Food Forum to be held on 12 and 13 of May at the Waterfront Function Centre continues. Within our scope we have $7,500 in the project plan to deliver; we have committed $5000 of that to an initial forum, with the rest allocated for follow up workshops. Sponsorship was sought to provide a collaborative approach between councils in the region with Devonport seen as leading direction and instigating a regional approach to the issues of food security. $21,500 total has been achieved for the forum allowing a much greater reach and approach than was initially planned, that supports other elements of the objectives that partners have had issues with delivering (eg: Strategies 1.7, 2.1. 1.
Heart Foundation Tasmania (Healthy Food Access Tasmania Project) - $7,500
2.
Devonport Council ( Devonport Food Connections Project) - $5,000
3.
Central Coast Council ( Mersey Leven Food Hub Project) - $2,000 ITEM 4.2
PAGE 40 Report to Community Services Committee meeting on 20 April 2015
4.
Department of Health and Human Services ( Food Security Network) – $5,000
5.
University of Tasmania - $2,000
The forum will run over 2 days. The first day will profile successful community driven solutions, local farmers/growers and successful networking/engagement including a workshop to identify the best mechanism and purpose for establishing a network to continue long term engagement with stakeholders. The second day will engage with local governments and value chain stakeholders using a Regional Snap Shot of the food system to identify barriers, enablers and key actions for addressing local priorities (second grade produce, aggregation and value adding). The aim is to deliver a regionally focussed forum which engages from the community grass roots to key institutions that builds awareness, understanding and stronger connections and networks that contribute to building a resilient local food economy that also supports community food security. There has been identification of Spreyton being a central point for a possible food hub for the Mersey Leven region via our involvement in the Steering Committee of the Mersey Leven Food Hub. Strategy 3.3: Embed food related opportunities into Devonport City Council strategic planning, policy and practice The guidelines around community gardens on nature strips was adopted by Council (min no 35/15 refers). A draft Healthy Catering Policy is in process. Council recognises and values the importance of healthy eating in promoting people’s health and wellbeing, and we encourage and support our staff, clients and visitors to make healthy eating choices. Small elements such as Eat Well Tasmania initiative approach to vending machines in the workplace are also in process, with a survey utilising their standards distributed to staff collected and a plan started in regard re-balancing of products. Connection with the Health and Wellbeing Committee within Council has been initiated for further involvement of these existing strengths in Councils framework for supporting healthy, local food education, information and access.
COMMUNITY ENGAGEMENT The Devonport Food Security Network has been reengaged with an initial meeting occurring, Food Connection Facebook page ‘soft launch’ initiated and connections being made with other regional, state and national initiatives in regard food security https://www.facebook.com/devonportfoodconnection , Two (2) Food Connection pull up banners have been designed and produced for utilisation at future events, they include Food Connection logo and list of project partners was included, The Food Connection project participated at Taste of Harvest (estimated exposure to eight thousand (8,000) to ten thousand (10,000) participants) with an information stall. The stall provided information on the amount of sugar was in options of lunchboxes, what the amount of vegetables and fruits a family of four should be eating each day and provided free apples and carrots as an incentive to engagement. ITEM 4.2
PAGE 41 Report to Community Services Committee meeting on 20 April 2015
Large signs were also displayed, aimed at engaging attendees put forward the statistic gathered via the Heart Foundation Healthy Food Basket Survey as provided by the Environmental Scan Committee: “Only 7% of Devonport residents eat the required number of fruit and vegetables”. Another sign contained “2 serves of Fruit, 5 serves of veggies. A serve of vegetables is 75g, a serve of fruit is 150g” which is the minimum required for daily consumption to maintain health.
FINANCIAL IMPLICATIONS External funding is received for the project. The project is meeting its obligations of the funding agreement, is within timeframes and budget.
RISK IMPLICATIONS
Financial Council is currently uncertain if it will be successful in securing a second year of funding. There is a medium risk that only the first year of funding of $150,000 will be secured due to change in Federal Government policy; however, the project plan has been structured to accommodate this. Tasmania Medicare Local is still awaiting announcements from the Commonwealth Government regarding a decision on the tender for the Primary Health Network and related funding. Council will be advised of the outcome as soon as they are notified.
CONCLUSION The Tasmanian Medicare Local funded Food Connection project has brought together the partners in a more cohesive way, it has provided the ability for benchmarks that allow better understanding of the food economy in which the partners are placed, and a solid start toward approaching food security in a holistic way within the region from both the angle of community as well as industry. Council demonstrates leadership in addressing health and wellbeing through a collaborative approach.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Food Connection Project progress report be received and noted.
Author: Position:
Brooke de Jong Cultural and Community Development Manager
Endorsed By: Position:
ITEM 4.2
Evonne Jones Executive Manager Community Services
PAGE 42 Report to Community Services Committee meeting on 20 April 2015
4.3
MEERCROFT PARK TREE PLANTING PROPOSAL File: 26326 D365541
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.4
Provide accessible and sustainable parks, gardens and open spaces to appropriate standards
SUMMARY To consider the result of community consultation for a proposal from the Rotary Club of Devonport North Inc. to beautify Meercroft Park through the planting of trees around the perimeter of the Park.
BACKGROUND At its meeting held on 23 February 2015, Council resolved (Min No 5/15 refers): ‘That Council subject to positive stakeholder consultation work with the Rotary Club of Devonport North Inc. to see the planting of trees at Meercroft Park as soon as possible.’
STATUTORY REQUIREMENTS There are no statutory requirements that relate to this report however, the petition received by Council, whilst it does not comply with section 57 of the Local Government Act 1993, it is attached for the information of Aldermen together with responses received.
DISCUSSION Results from the community consultation undertaken by Council:
Overall – 288 responses in total
86% against the proposal (247 responses)
14% for the proposal (41 responses)
The above results include a petition received from Meercroft Home for the Aged with 108 signatures opposing the project. A further 75 replies (forms provided by Meercroft Home for the Aged administration) have been received from residents of Meercroft Home and family members, also opposing the project. Ten (10) responses were received in favour of the project. A summary of the consultation outcomes are provided in the table below and include results from an on line survey, letters and emails from residents and stakeholders. It appears that the most common concern raised from the feedback relates to possible loss of views, leaf litter and possible obstruction to sewer lines as the trees mature. The most common concern raised from user groups include loss of playing surface (Touch Football), leaves will be a slip hazard and damage to the playing surface from exposed tree roots. Most responses favouring the proposal believe the project will enhance Meercroft Park and the Bluff Precinct and provide shade for spectators watching sporting events.
ITEM 4.3
PAGE 43 Report to Community Services Committee meeting on 20 April 2015
A summary of feedback received in support of the project
For the project
Beautifying the area
35
Beautifying the area – but with concerns for user groups
6
Total “For the Project”
41
(14%)
A summary of common concerns raised by residents, Meercroft Against the project Home for the Aged residents and families and user groups Tree roots effecting sports grounds, trees will obstruct line of sight 20 (children run off grounds), leaves will be a slip hazard for players, increased maintenance. Tree roots may cause damage to below ground infrastructure 11 and quality of ground surface Loss of views, leaf litter and possible obstruction of sewer line
203
Grounds should be used for sport/events – no trees
13
Total “Against the Project”
247
(86%)
COMMUNITY ENGAGEMENT Community consultation has been undertaken by Council via social media and correspondence. The consultation process commenced on Monday 23 March and closed at 5.00pm Wednesday 8 April.
FINANCIAL IMPLICATIONS The cost projections provided by the Rotary Club of Devonport North Inc. is $7,500 to complete the planting and installation of the trees. The budget breakdown includes:
$3,000 Rotary Club of Devonport North Inc. contribution
$2,000 Grant from Tasmanian Rotary District 9830, subject to approval
$2,500 request from Council’s Financial Assistance Scheme, (not resolved by Council until September 2015)
Indicative costs for the trees are estimated to be:
45 trees at 400/500mm high in 25cm pots $60 each $2,700
45 trees at 1200/1500mm high in 45litre bags $165 each $7,425
Considering the cost of tree guards it is likely the proposed budget would only allow for the smaller sized species. There would also be operational costs associated with the maintenance and watering of the trees for the first two years of growth. The operational costs associated with watering the trees for a twelve week period, per year for three years equate to $2,700 ex GST. No provision has been made in the 2014/15 operational budget for any elements of this project, and the financial assistance request has not been considered by Council.
ITEM 4.3
PAGE 44 Report to Community Services Committee meeting on 20 April 2015
RISK IMPLICATIONS
Work Health and Safety Slip hazard from fallen leaves for both sports participants and pedestrians and a concern including the additional maintenance to ensure leaves do not have an impact on user groups. Longer term hazards may include exposed surface roots and children climbing trees.
Assets, Property and Infrastructure The is a possible risk that grown trees and root systems may impact on the underground services within the reserve.
Financial There is a risk that the Rotary Club of Devonport North Inc. will not receive the grant funds projected in their letter, and that the cost difference would be expected to be absorbed by Council. Council’s Financial Assistance Scheme is a competitive process and there is no guarantee that this project would be funded. There is a risk that the decision making process of Council will delay the purchase of trees, which may result in the project not coming to fruition.
Environmental/Public Health There is a risk the incorrect species of tree may affect the landscape and ongoing maintenance. There is also a risk that the trees may be vandalised, and increased costs placed upon Council to replace or repair.
Communication/Reputation There is a risk that Council’s reputation may be damaged with the Rotary Club of Devonport North Inc. should the project be rejected. Conversely, there is a high level risk of Council’s reputation being damaged if the results of the consultation are not considered and the project proceeds.
Professional Indemnity/Public Liability Increased liability to Council should any of the above situations arise.
CONCLUSION Given the result of the community consultation process Council Officers and Rotary Club of Devonport North Inc. should work together and seek alternative locations for the tree planting beautification project. In the previous report Byard Park was suggested as a more suitable location for the project however, the results from the community consultation process indicate that some of the concerns raised by those against the project at Meercroft Park, will be similar if Byard Park or other sporting grounds be suggested as alternative locations for the project, therefore non sporting ground areas may need to be considered as alternative locations.
ATTACHMENTS Nil
ITEM 4.3
PAGE 45 Report to Community Services Committee meeting on 20 April 2015
RECOMMENDATION That it be recommended to Council that the report of the Sport and Recreation Development Coordinator be received and Council based on the result of consultation for the proposal at Meercroft Park put forward by the Rotary Club of Devonport North, not be progressed, and another location be identified in consultation with the Club.
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.3
Evonne Jones Executive Manager Services
Community
PAGE 46 Report to Community Services Committee meeting on 20 April 2015
4.4
COMMUNITY SERVICES COMMITTEE REPORT - APRIL 2015 File: 29530 D361889
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 February 2015 to 31 March 2015.
BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community development – means that a community itself engages in a process aimed at improving the social, economic and environmental situation of the community. The community is both the means and the end of community development. The community itself takes action and participates together. It is through this action that the community becomes more vital, not just economically but as a strong functioning community in itself. Community development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:
Community Development and Engagement
Arts and Cultural Development
Recreation and Sports Development
Environmental Sustainability
Tourism, Marketing and Promotion
DISCUSSION 1.
COMMUNITY DEVELOPMENT
1.1
Participation Across Facilities/Council Run Events and Activities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction.
ITEM 4.4
PAGE 47 Report to Community Services Committee meeting on 20 April 2015
Facilities Participation Rates 2014/2015 13361 26033
Jan‐15 Feb‐15
20294
Facilities Participation Rates 2013/2014
23764
Mar‐15
16322
Jan‐14 Feb‐14
18634
Mar‐14
Overall participation rates have increased by 968 customers across facilities from 58720 to 59688 during the months January, February and March 2015 in comparison to same period the year prior. 1.2
Programs and Activities Council delivers a range of programs and activities which offer residents opportunities to be involved in community life. Many programs target specific groups or an area of interest. Broad benefits are an outcome of programs delivered including social inclusion, health and wellbeing, arts and cultural development, creating linkages between young and old, sharing of knowledge and skills, increasing awareness on matters of interest and concern. The following table shows the activities delivered across Council facilities over the past few months. February 2015 Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Events – no events ran Visitor Information Centre Bass Strait Maritime Centre Julie Burgess TOTAL TOTAL Previous Year 2013/14 March 2015 Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Events
Visitor Information Centre Bass Strait Maritime Centre Julie Burgess TOTAL TOTAL Previous Year 2013/14
Customers through the Door 2381 1691
326 1131
5030
2832
5964 833 106 16005 14213
4289 4421
Customers through the Door 2280 1824 10088 Devonport Food and Wine Festival evaluation to be reported in June. 5383 1231 176 20982 19958
ITEM 4.4
Number of Program Participants
Number of Program Participants 342 1368 3306
35 5051 3806
PAGE 48 Report to Community Services Committee meeting on 20 April 2015
The following table shows community development activities delivered to the community. March 2015 Event/Activity and when
No of participants
Diamonds of Devonport Harmony Day Dinner Devonport Rotary Mersey Bluff Cemetery Inductions DFWF Ambassador Dinner
100 86 40 80
February 2015 Event/Activity and when
No of participants 200-250
Living Lightly Expo 28th February
1.3
Splash Aquatic Centre Council contracts the operations of its Aquatic Centre to Belgravia Leisure. figures provided are directly from Belgravia.
The
Year to date Centre attendance Aug-14 Total
14,774
Sep-14 22,711
Oct-14 22,434
Nov-14 21,705
Dec-14 25,526
Jan-15 26,100
Feb-15 22,540
Mar 15 21,356
1.4
Senior’s Week Program The proposed Seniors Week program to be held in May 2015 is currently being developed. Activities currently under consideration include Seniors Expo (partnership), Dance and Ageing Stronger Wellbeing Day (proposed to be run in Reg Hope Park).
1.5
Living Lightly Expo The Living Lightly Expo held on the 28 February 2015, at the Devonport Community Garden was free for the public to attend and included stalls, workshops, food vendors and children’s entertainment. It was also the first event for Devonport Food and Wine Festival. Living Lightly was originally named Living Lightly for your Pocket and the Planet Sustainability Expo. This year the focus was broadened to healthy, local affordable food. Tino Carnevale from Gardening Australia provided workshops throughout the day on growing and maintaining food gardens, giving advice and discussing various aspects of food production. The Expo provided access for the community to draw on resources via existing organisations presenting services, skills or hobby groups, along with learning and skill based workshops on various topics surrounding sustainability. The outcomes are aimed at promoting learning, education and knowledge of healthy eating, local and sustainable foods and practices around growing and supply, skill sharing amongst community members and a social focus for community groups surrounding these topics.
ITEM 4.4
PAGE 49 mmunity Servic ces Committee e meeting on 2 20 April 2015 Report to Com
1.6
Natio onal Youth h Week 201 15
Rec claim the Lane L 2015 Ov ver 400 people atten nded Devo onport’s National N Yo outh Weekk event Re eclaim the e Lan ne on Frida ay 10 April,, 3–5 pm in n Rooke La ane. The annual eve ent was org ganised by y Co ouncil and volunteerss of Devon nport Regiional Galle ery (the Drroogs) in partnership p p witth Youth, Family F and d Commun nity Conne ections. The T free yo outh arts and a music c festival was chosen c ass Tasmania a’s launch event for National Youth We eek by the e Department of Premie er and Ca abinet. Th he joint funded eve ent (DPAC C $5,085 & Co ouncil $2,00 00 + staffin ng) feature ed a range e of intera active arts and music c activitiess for attendee es, including live mussic by loca al young musicians, m a free ph hotobooth,, cre eate your own badge with the Droo ogs, window art a and chalk drawing,, performance es by Slipsttream Circ cus, a free e Henna Tattoo T artisst and mu uch more!! Arttist-in-reside ence Laura a McMaho on (aka Brrain Foetuss) created a public art a work in n Roo oke Lane during th he event, and Dev vonport Re egional G Gallery’s Sk ketchbook k Pro oject Exhib bition was also a featu red – a co ommunity art projec ct that saw w over 400 0 ske etchbooks being distrributed to young peo ople and community c y memberss to fill with h the eir drawing gs and returned for th he exhibitio on.
ITEM 4.4
PAGE 50 mmunity Servic ces Committee e meeting on 2 20 April 2015 Report to Com
1.7
Youtth Engagem ment A yo outh engag gement pla an is curre ntly being developed; this sign nificant bod dy of work k will assist in in nforming th he review w of Councils existing g Youth P Policy and d Strategy.. Stakeholders will includ de youth represen ntatives, parents/ca p arers, youtth service e viders, youtth educato ors and inte erested groups, clubs and indivviduals. prov The proposed d engage ement strrategy inv volves co ollection o of qualita ative and d quan ntitative da ata. Propo osed key e engageme ent questions are:
What do youth currrently do? What do they wantt to do? How wou uld they wa ant these a activities structured? What are e other imp portant con ncerns, (sa afety, problems, transsportation, etc.)? What are e the barrie ers for partiicipation? What are e young pe eople’s asp pirations an nd hopes for Devonp port?
The Youth Eng gagement Plan will c commence utilising strengths b based approach att Reclaim the La ane, Counc cils’ Nation nal Youth Week W Even nt. 1.8
Siste er Cities The working group g to plan civic/c cultural ac ctivities and a deleg gation exchange, to o th cele ebrate the 20 Anniv versary of tthe Sister Cities C Relationship wiith Minima ata, Japan n has m met and commence c ed its plann ning. In ce elebration of our Sisster City, M Minamata and the annual a Ja panese Doll Festivall held d every Ma arch, a doll display w was on exh hibition at Devonport D t LINC, spo onsored by y the Minamata a Internattional Frie endship Association A and De evonport Sister S City y Asso ociation. Dolls D are traditionall t y displaye ed in Japa anese hom mes for Hin na Matsurii (Festtival of the e Princess) from 3 Ma arch each year, cele ebrating G Girls Day. The T festivall cele ebrates the e coming of o spring. The early peach p blo ossoms are used as decoration d n in these doll displays.
ITEM 4.4
PAGE 51 Report to Community Services Committee meeting on 20 April 2015
1.9
Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. An evaluation of existing partnership arrangements is being developed and will be reported to the Community Services Committee in June. Existing partnership arrangements are included in the table below. Details Devonport Brass Band Devonport Community House Tasmanian Arboretum Youth and Family Focus Choral Society Carols by Candlelight Eastern Shore Kommunity Kids Christmas Party Pandemonium – Imaginarium operations National Trust of Australia – Home Hill operations Devonport RSL -Public Art Commission Devonport Chamber of Commerce and Industry Awards Lions of Devonport-Taste the Harvest
Comments (Include finalised date and length of agreement) 3 year agreement, finishing 30 June 2016 3 year agreement finishing 30 June 2016
Amount - If Applicable $10,000 pa $25,000
3 year agreement finishing 30 June 2016 5 year agreement - $10,000 lease payment to Council pa Heads of Agreement 3 years finishing 30 June 2016 Heads of Agreement 3 years finishing 30 June 2016 3 year agreement finishing 30 June 2016
$33,000 $10,000 in kind $5,000 pa $3,000 pa $2,500 pa
Final year of 5 year agreement
$30,000
One year agreement
$28,000
Draft prepared progress dependent on confirmation of historical accuracy of Littler’s role in evacuation of Gallipoli Partnership Heads of Agreement 2014
$10,000
Heads of Agreement 2015
$3500 In-kind, Staffing and design work
1.10 Volunteers A review of Council’s Volunteer Strategy is currently being undertaken, and consultation with Council volunteers will inform improvements to the existing approach. The annual certificate program has been launched and community groups, clubs, organisations are currently invited to register their volunteers as part of this very popular activity. The certificates are distributed during National Volunteer Week. March 2015 Facility Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Bass Strait Maritime Centre The Julie Burgess
Total Hours
Number of Inductions
Number of Resignations
0
35
0
1
0
0
0
0
0
0
0
0
0
0
26
2
377
0
0
27
16
247
1
0
Active
NonActive
35
ITEM 4.4
PAGE 52 Report to Community Services Committee meeting on 20 April 2015
Project Events Visitor Information Centre TOTAL
18
4
157
106
22
816
1
1
TOTAL VOLUNTEER HOURS ‐ PERCENTAGE ‐ MARCH Gallery 5%
VIC 19%
Julie Burgess 30%
BSMC 46%
February 2015 Facility Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Bass Strait Maritime Centre The Julie Burgess Project Events Visitor Information Centre Friends of Don Reserve TOTAL
Active
Non-Active
Total Hours
34
0
38
0
0
0
0
0
0
0
0
0
0
0
0
26
2
292
0
0
16
26
246
0
0
0 18
17 4
0 122
0 0
0 0
94
49
689
ITEM 4.4
Number of Inductions
Number of Resignations
PAGE 53 Report to Community Services Committee meeting on 20 April 2015
TOTAL VOLUNTEER HOURS ‐ PERCENTAGE ‐ FEBRUARY Gallery 5% VIC 18%
Julie Burgess 35%
BSMC 42%
1.11 Mersey Bluff Historical Cemetery Council is currently working closely with the Rotary Club of Devonport North Inc. to conserve the historical cemetery at the Bluff. Forty seven headstones and a large monument base survive in the cemetery, representing 88 persons. Burials at the Mersey Bluff Cemetery occurred during the time period 1887 to 1952 and included the internment of some 346 people. The cemetery and its surviving fabric, surface and subsurface, is an integral part of Devonport history and heritage of Devonport, settled in 1851. A working bee will be held at the site during April to assist with tidying the site and cleaning of the remaining headstones. The activity is an action of Council Cemetery strategy to conserve Devonport Historical Cemeteries. 1.12 Diamonds of Devonport Diamonds of Devonport is an annual event for International Women’s Day. Council seeks nominations of women of any age who quietly contribute to the community in some way. Nomination forms were made available on line and at Customer Services with a closing date 20 February. 29 Nominations were received with 3 declining their nomination. A celebration dinner was held at the Devonport Golf Club Woodrising Avenue Spreyton on 5 March 6-9pm. 98 guests attended the evening, hosted by Deputy Mayor Alderman Rockliff and Guest Speaker Jan Davis, ex CEO of Tasmanian Farmers and Graziers Association. Feedback received:
‘Very enjoyable evening, nice to meet everybody, smooth, very well run.’
‘Good night with great food, wonderful guest speaker, MC with charisma, lovely location for evening. Wonderful enjoyable evening. Guest speaker was a laugh and great to listen to. Food was great, I have never seen this location, and it has a warm atmosphere to it. Just a fantastic evening which I was proud to be a part of. Staff are great!’
‘Wonderful evening - lovely food, good company. Hope it continues for many years - can't have enough "Diamonds.’
‘It is a wonderful concept, and I hope it continues for many years to come.’ ITEM 4.4
PAGE 54 Report to Community Services Committee meeting on 20 April 2015
1.13
‘Perfect event, lovely room setting and meal. A happy worthwhile acknowledgement of the unsung ladies in our community. Also an excellent speaker.’
National Road Safety Week National Road Safety Week is being held from 3 -10 May. The objective of Road Safety Week is to increase awareness about the need for all road users to be safe and courteous on the roads to reduce the chances of crashes that could result in death or serious injury. To support the National Road Safety Week Campaign Council will be offering the Bass Strait Maritime Centre as a highly visible public venue to be lit up in yellow light during the evenings of this week, to raise awareness of road safety.
2.
ARTS AND CUTURAL DEVELOPMENT
2.1
Devonport Regional Gallery 2.1.1 Exhibition Program National Photographic Portrait Prize - A National Portrait Gallery Exhibition The National Photographic Portrait Prize Exhibition opened Friday 6 February, with Fifty (50) people in attendance. The public program “In Conversation” with the curator, Dr Sarah Engledow, was delivered on Saturday 7 February. The National Photographic Portrait Prize attracted a range of visitors including locals, camera clubs, schools and visitors to the region. The many education and public programs were well attended over the period. The total attendance for the exhibition was two thousand, three hundred and eighty-one (2,381)participants. Visitor book feedback: ‘Back again for another look it’s Brill’ (Cardiff, UK) ‘The most beautiful regional gallery I’ve seen – great exhibition too’! (Postcode not provided).’ ReViewing Curated by Ellie Ray and Dunja Rmandic -10 Days on the Island programmed exhibition. Artists Lisa Garland, Troy Ruffels, Ilona Schneider, Brian Sollors including photographs from the Robinson Collection. Opened Thursday, 12 March for 10 Days on the Island Festival: attendance 60. The exhibition attracted many tourists over the festival period and beyond. The exhibition continues to 10 May along with an exhibition of works in The Little Gallery by the Board Members of the Launceston based ARI, Sawtooth. The Devonport Regional Gallery has presented a total of 10 floor talks including Outreach talks to primary schools and Don Collage; 2 Little Aesthetics programs in the gallery and 1 at East Devonport Family Day Centre and one Outreach workshop at Nixon Street Primary School. Visitor book feedback: ‘Robinson Collection is a gem thankyou – delightful photographic exhibit’ (PC 2612); ‘Really interesting exhibition, thankyou’ from QVMAG Guides, (PC 7250) ITEM 4.4
PAGE 55 mmunity Servic ces Committee e meeting on 2 20 April 2015 Report to Com
Upco oming programs include Nightsscape pho otography, Books + A rt and 1,2,3 Create.
ITEM 4.4
PAGE 56 mmunity Servic ces Committee e meeting on 2 20 April 2015 Report to Com
2.2
Tiaga arra Two meetings of the Tiag garra Spec cial Interest Group ha ave been held. Cou uncil awaitt the outcome of a subm mission to release re emaining funds of a an existing g deed off agre eement to engage an a indepe endent con nsultant to o undertakke a reportt to inform m the future of Tiagarra in consu ultation wiith the lo ocal and broader aboriginall com mmunity. Council has se ecured a Ta as Arts gra nt, which provides p Council C with e h 5 days of expertise by a Tas Arts Curator. C Co ouncil will receive a report at the end o of the time which willl inclu ude recom mmendations in relatio on to the collection c associated a d with Tiaga arra. Hom me Hill Mee etings with h the National Trust have be een held to explore e future partnership p p arran ngements.. A review w of the Ho ome Hill Strategy hass been und dertaken along a with h risk a assessmentts of the tre ees and pa aths on the e site. The strategy w will assist Co ouncil and d Natio onal Trust to t understa and the fu uture requirrements off the prope erty, its eng gagementt with the comm munity, ma arketing an nd cross pollination p with w Coun ncil related d initiativess and facilities. The Mayors Ch haritable Trust T are exxploring th he link betw ween the Trust and Home Hill,, due to Dame Enid E Lyons founding the Trust many m years ago. The opportuniity exists to o rebra and the Mayors M Charitable Trrust and align a activities to Ho ome Hill, which w may y resullt in increa ased visita ation to Ho ome Hill and uphold ding the o original inte ent of the e May yors Charita able Trust.
2.3
Basss Strait Maritime Centtre 2.3.1 1 Activity Febrruary/Marc ch has bee en a busy ttime with group g visits as well ass general admissions. a . Our marketing g towards coach c gro oups is deliv vering outc comes. Th he facility welcomed w d two new coa ach comp panies – Pukekohe from New Zealan nd and tw wo Grand d ITEM 4.4
PAGE 57 Report to Community Services Committee meeting on 20 April 2015
Tasmanian Experience groups from a Western Australian travel company Villa Holiday. Email from Pukekohe…….., “Sorry to take so long to write this email since we left you almost two weeks ago. However many thanks for your kind hospitality and wonderful breakfast. You and your team have done an incredible job with the museum and we will definitely be back. This remains one of the highlights of the tour. Especially the welcome flags out front. Plus a special mention to all the staff who helped out on the morning. They were all fantastic. Thanks again Margaret and we hope to send you another group soon. Great job and I won't hesitate to recommend it to others.” Local Austrips continue to support the Centre with the first booking for next season in place. The Bass Strait Diner participated in the Devonport Food and Wine Festival for the first time this year. Learning from this experience will assist with involvement and planning for next year. The first of the bi-monthly maritime and history talks, “Little Britain” was held on 31 March. 35 people enjoyed the presentation about social issues both local and Tasmania wide prior to and during the First World War delivered by Jim Rouse – volunteer. 2.3.2 Volunteers Volunteers have been picking up extra shifts to assist especially with group tours. 2.3.3 The Collection The acquittal of the Collection Management Plan component of the Arts Tasmania Roving Curator hours grant has been completed and forwarded to Arts Tasmania. The document is a guide for all aspects in the care of the collection. It is an overarching document to which supporting policies and procedures can be added. Collection Management is a priority this year and has begun with sorting and storing of items, disposal of excess furniture and bric-a-brac that has been collected over the years, clearing of items from a storage shed and rearranging the room at the annexe (Wheeler House – Gloucester Avenue) to allow room to undertake tasks on site. 2.4
Julie Burgess The ketch has enjoyed a very busy month following on from the Australian Wooden Boat festival in Hobart. Advertising for more skippers to share the roster is a priority and is ongoing. The ‘Julie Burgess’ participated in the Devonport Food and Wine Festival for the first time this year. Learning from this experience will assist with involvement and planning for next year. 2.4.1 Julie Burgess - MyState Australian Wooden Boat Festival 2015 The Australian Wooden Boat Festival (AWBF) is a biennial event held in Hobart, with the next one scheduled for February 2017. The event is recognised nationally as the premier boating event in the country and is widely recognised as one of the best of its type in the world. Council and the City of Devonport has, through the attendance of the Julie Burgess at the last two events, received worldwide exposure and publicity of the City and the Bass Strait Maritime Centre, the value of which should not be under estimated. ITEM 4.4
PAGE 58 Report to Community Services Committee meeting on 20 April 2015
The Julie Burgess was the oldest registered, Tasmanian built tall ship at the festival and, according to Australian National Maritime Museum Curator of Australian Heritage Boats, the only original Australian built tall ship currently in service. The Australian Wooden Boat Festival was once again a great success for the Julie Burgess although different to the 2013 experience. The prime position of 2013 was not available this year. Organisers had to contend with the non-attendance of the James Craig and Bark Endeavour both turning back due to weather conditions and leaving some gaps in vessel placement and the programme. The positioning of the marquee on Princes 1 Wharf and the Julie Burgess at Elizabeth Street Pier was not ideal however the vessel was still in full view of the marquee and could be easily pointed out to visitors. This year, the organisers held an inaugural “Ketch Review” event that was intended to replicate the ketch races held on the River Derwent during the early 1900’s. The revival of the ketch race was a great addition to the programme. Termed a review and judged on seamanship rather than first over the line, it was a great spectacle on the Derwent and created much interest. Spreyton Cider provided the “cargo” and was pleased with the opportunity to showcase their product as well as to be on board the winning vessel. To win the inaugural Wrest Point Tasmanian Ketch Review trophy was a great achievement and testament to the skills and professionalism of the crew and of course some great publicity resulted. Whilst only five vessels participated the effect around the docks was astonishing and there is a general feeling that this event will provide an opportunity for similar vessels from interstate to come to the next event. An estimated 200,000 attended the AWBF having grown from the estimated 66,000 attending in 2011 and 150,000 in 2013. This was the third time we have attended the AWBF, 2013 the first time with the vessel and each time it serves to highlight the opportunity we have to promote the vessel, the Bass Strait Maritime Centre and Devonport. The potential is there for an even larger presence to capitalise on the exposure. A cruise ship was in for the Saturday and HMAS Sydney was there for the weekend which added to the crowd and the atmosphere. It was also a great opportunity for staff and crew for networking, catching up with current contacts in the maritime sector and establishing new ones. Passengers Four passengers, three from the mainland, paid for the Devonport to Hobart experience. The weather impacted and it was not the best trip down however a lovely sail down the Channel on Thursday made up for the shortened trip. There was one passenger on the return and he has not stopped talking about the experience. Some great feedback received from all the passengers. “My recent trip on the Julie Burgess can only be described by one word. Fantastic! The 5 day voyage had many memorable occasions but top of the list had to be the sail into Wineglass Bay and the overnight anchor there. The next day was cloudless blue skies and lovely and warm, so a few of us took the opportunity to go ashore and walk along the beach. I even found a Balinese beauty in the bushes and we took her back to the boat to meet the crew and enjoy our hospitality and lunch. And we weren't dreaming! Despite a few bits of rough weather which challenged yours truly, the sailing was generally an invigorating experience and the well chosen stops to anchor added to the overall experience. Seeing Tasmania from the sea was a very special experience. Captain Dave and his crew were great and couldn't have been more helpful in ensuring the success of my trip. Also a note of appreciation to Leon ITEM 4.4
PAGE 59 Report to Community Services Committee meeting on 20 April 2015
the cook - his meals were wonderful and a real credit to his culinary skills in at times difficult conditions. Devonport is very fortunate to have such a superb, safe and sea worthy vessel and something we should all be very proud of. Thanks again for the opportunity to be part of a truly wonderful experience.� Seventeen extra passengers were taken on board for the Kettering to Hobart leg with refreshments provided. Again great comments received and many were repeat passengers from 2013 and indicating that they would be booking for 2017. “I want to extend our thanks to the crew (and the ship) for our day on the Derwent for the Parade of Sail last month. It was excellent in every way, particularly the manner of the whole crew. They made us feel welcome, showed outstanding knowledge of people as well as the boat, all in a relaxed and friendly fashion. When "things happened", they showed control and prompt action under pressure. Food was great, day was great. Looking forward to seeing them all in 2 years time, if not before.� Fares were set early as enquiries started twelve months out from the event and the four passengers to Hobart were confirmed and deposits paid by mid-2014. There has been some anecdotal feedback about lack of publicity for the trip to Hobart so it will be important to get the message out there that if people want to be a passenger, the numbers are limited and they need to register their interest early. Parade of Sail The Julie Burgess took part in the Parade of Sail which was diminished in comparison to previous years due to the James Craig and Bark Endeavour not attending. It was led by the Egeri with the Enterprize, Windeward Bound, Lady Nelson, Yukon and Rhona H taking part to name a few. Publicity AWBF does it well with organised media and their own contactors. Professional photographers have approached with images as well as amateur photographers who have been happy to share their images. Great coverage of the Ketch Race Review win in the Advocate and regular Facebook posts on BSMC plus Devonport City Council site. We will continue to source photos from the festival and to forward any feedback received. The exposure, publicity and potential passengers for the Julie Burgess and visitors to the Bass Strait Maritime Centre and Devonport are added benefits which are difficult to measure. Financial The information below is as of March 16 with little if any more costs expected and for the first time in attending the AWBF shows an $8,000 profit from the event. The decision to sell berths for the Sail Past on the final day resulted in a sell out and added $1,000 to revenue. Ways to increase income in 2017 have been identified and will be included in the planning, for instance more scheduled sailings at the festival. It should also be noted that the fuel cost is offset by Caltas sponsorship. Wages of staff involved has not been included.
ITEM 4.4
PAGE 60 Report to Community Services Committee meeting on 20 April 2015
Costs for AWBF 2015 Cost Description 1,618.46 440.00
Catering Devonport - Hobart Catering for Kettering - Hobart
1,049.19
Catering Hobart - Devonport
1,734.90
Staff Accommodation & Meals
1,498.00
Casual staff coverage BSMC
192.00
Transport of Kettering Passengers
445.50
Marquee Fee
60.00
Freight for Gangway $1300 Fuel (offset by sponsorship)
$7,038.05
Income for the AWBF 2015 Cost
Description
8,000.00
5x passengers at $1600.00pp Dev - Hob & Hob - Dev
1,445.00
17x passenger at $85.00pp Kettering - Hobart
400.00 1,000.00
8x Passengers at $50.00pp for Ketch Race Review 20x Passengers at $50.00pp for Sail Past
240.00
Transport of Kettering Passengers
,576.65
JB Merchandise Sales
2,000.00
Appearance fee
$15,161.15 $8,123.10
Total Profit
Voyage Report Report provided separately by Master of Vessel. Crew debrief held and feedback and comments received and noted. Learnings for 2017
The potential for increased presence to maximise the exposure for Devonport
Increased presence should ensure prime placement with marquee in close proximity
Increased scheduled sailings to maximise income
More resources required both staff and crew
Appreciation Thanks to:
the skippers and crew for their efforts, the passengers could not speak too highly of the hospitality received
Kerry Whittle and Leon Degraaf for the catering on board – again very positive comments from passengers and crew
ITEM 4.4
PAGE 61 Report to Community Services Committee meeting on 20 April 2015
All crew for their support of staff in the marquee and the Open for Inspection – very much appreciated!
Graham Kent for assistance with transport of gear
Brent Cox for his assistance with loading and unloading of vehicles and set up of the marquee
Ron Heddle for pickup and delivery of the catering to Kettering
Spreyton Cider for the cargo for the ketch race review
Top Centre Laundry for providing bed linen
Paul Cullen of the AWBF and his dedicated committee and band of volunteers for a great festival and their hospitality and support during the event.
For staff, preparation for the AWBF starts twelve months out with approval for attendance, registration, setting fares and schedules, publicity, processing expressions of interest and passenger contracts, payments and ticketing; it ramps up the month prior completing risk management assessments and sail plans, arranging catering, funds for supplies on board, gathering the merchandise and gear for the event; pack and travel to Hobart, peaks with four days of hard work and then it is return and deal with the aftermath. It is much the same for the crew as they ready the vessel to take passengers, take on provisions, undertake maintenance, make the journey to and from Hobart constantly monitoring weather conditions, sailing the vessel and ensuring passenger safety and comfort. There is also catering for passengers and crew, taking on additional passengers at Kettering and then manning the vessel for visitors while she is open for inspection. There is a lot of work involved and done by a group of passionate and enthusiastic people. There is great camaraderie, pride and satisfaction of a job well done.
ITEM 4.4
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ITEM 4.4
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3.
RECREATION AND SPORTS DEVELOPMENT
3.1
Strategic Sport and Recreation Local sporting clubs are requested to provide Council with membership statistics. The purpose is to create a database that will provide the Sports and Recreation strategic Special Committee and Council with information that will assist in making informed decisions around future sporting infrastructure projects. The form will be available online and promoted to clubs and sporting groups.
3.2
Sports Development Program Strategic Infrastructure Projects – in 2014-2015 Council received three applications for major projects, from the Devonport Gymnastics Club, Devonport Tennis Club and the Devonport Junior Soccer Association. Projects will be assessed by the Strategic Sports and Recreation Committee and Alderman and considered for inclusion in Council’s long term asset and financial planning.
3.3
Sports Marketing Australia Program Basketball Tasmania’s Junior Tournament was held at the Devonport Recreation Centre 28/29 March. Team entries were down on previous year. In March Council secured another major event in 2016. Devonport will host the 2016 Australian Junior Squash Open. This is a significant event and will bring families from all over Australia to the region. As it aligns with school holidays, families are likely to extend their stays in the region. It is a great opportunity to promote family holidays within the region. Details of the event are listed below:
Easter Long Weekend (Good Friday – Easter Monday), 2016
253 competitors, plus officials, coaches and accompanying partners
4 days of competition, with bump in and out days
The estimated economic benefit for the event, based on Tourism Research Australia’s figures that a sports tourist spends approximately $234 per day, for 253 competitors plus accompanying partners at a rate of 2.2:1 over 4 days is $757,785.
Sports tourism from Squash events is a growing trend. There is a professional circuit that includes many overseas visitors. This event will continue to build the Devonport reputation around this. 3.4
Sports Bookings During the month of March 265 bookings were received for the Devonport Recreation Centre and 39 for the East Devonport Recreation and Function Centre.
3.5
Sports Grounds There were a total of 12 unique sports ground bookings for the month of March. Meercroft Park – Council resolved at its February meeting (Min No. 35/15 refers), subject to positive stakeholders consultation, to work with Rotary Club of Devonport North Inc. to see planting of trees at Meercroft Park as soon as possible. Specific details are outlined is a separate report within this agenda.
ITEM 4.4
PAGE 64 Report to Community Services Committee meeting on 20 April 2015
4.
GRANTS Details
Comments (Include Acquittal Date)
Local Government Energy Efficiency Program (LGEEP) Coastal Program Cradle Coast NRM Community Energy Efficiency Program (CEEP) Social Determinants of Health - Tas Medical Local – Food Security Green Army
6
Solar Hot Water – will acquit by end of Nov
5
To maintain urban waterway at Jiloa Way Milestone# 5 and Milestone #6 in progress 1. Project planning acquitted; 2. Implementation
National Youth Week
4
Home Hill –– Tourism funding
2
Don Railway – State Budget Submission
2
Tiagarra – existing Deed of Agreement variation
2
Status Legend 1 Applied for 4 Successful
5.
Status – all relevant
5 5
5
2 5
Rehabilitation of Clayton Reserve – protection of Central North Burrowing Crayfish habitat Funds for Reclaim the Lane Interpretation planning, inclusive of signage Feasibility study to investigate Heritage Rail options Request for remaining funds to engage an independent consultant to prepare report for Council Waiting decision Received
3 6
Amount
In Budget $20,000
Y
$8,000
Y
$543,611
Y
Phase 1: $50,000 Phase 2: $300,000
N
$130,000 in kind value – team of participants and minor materials for six months
N
$4000
Y
$30,000
TBC
$50,000
N
Remaining funds approx. $50,000
N
Unsuccessful Acquitted
ENVIRONMENTAL SUSTAINABILITY Community Energy Efficiency Project (CEEP) The Energy Efficiency Strategy provides Council with a comprehensive plan to improve its energy efficiency across its operations as part of Council’s Strategic Plan 2009-2030. To support the delivery of this plan Council successfully obtained funding under the Community Energy Efficiency Program. The Community Energy Efficiency Program (CEEP) is a Commonwealth Government funded program which is covering 2/3 of the costs for Council to undertake initiatives which improve the energy efficiency of council and community buildings, facilities and lighting as well as delivering community education. Under this program Council has received $527,000 to improve the energy efficiency of the following Council and community buildings:
Devonport Entertainment & Convention Centre (DECC)
Devonport Community House
Eastern Shore Community House
Council’s Operations Centre ITEM 4.4
PAGE 65 Report to Community Services Committee meeting on 20 April 2015
Devonport Regional Gallery
Devonport Recreation Centre
East Devonport Recreation Centre
Keiko Childcare Centre
Elanora Childcare Centre
Devonport Playhouse
Devonport Soccer Club
Bluff Surf Club Complex
At the Devonport Entertainment and Convention Centre Council are adding energy efficiency technology to the existing air-conditioning system which includes replacing old heater banks with more energy efficient heating and cooling mechanical units. This system is controlled with state of the art remote management and monitoring. The energy efficiency of the community houses and childcare centres will be improved through the replacement of radiant heaters with heat pumps and the addition of insulation batts and energy efficient LED lighting. A skylight is also being installed at Devonport Community House and in-floor heating replaced with a ducted system at Elanora Childcare Centre. At Council’s operations centre, the regional gallery and two recreation centres are installing energy efficient LED lighting. In the soccer club installation of natural gas hot water systems and at Roundhouse Park, new LED lights. The Playhouse will benefit from insulation batting and the replacement of out-dated heating units with new, split system air-conditioning units. At the Devonport Surf Club complex, radiant heaters have been replaced with ducted air-conditioning and halogen lighting upgraded to energy efficient LEDs. Combined, these energy efficiency upgrades should save Council and the community around $50,800 in electricity bills each year, equivalent to around 268,484 kilowatt hours or 234 tonnes of carbon dioxide emissions. 5.1.1. Community education on energy efficiency Council has partnered with the Sustainable Living Tasmania – a not-for-profit group run by volunteers dedicated to advancing sustainable living – to design and deliver a community education campaign on energy efficiency. The objectives of this program are to provide residents with the knowledge and skills to improve their household energy efficiency. Sustainable Living Tasmania will deliver two free energy efficiency workshops targeting low-income households at the community houses in April 2015:
Tuesday, 14 April, 2-4pm, Devonport Community House
Wednesday, 15 April, 10am-12pm, Eastern Shore Community House
Council has also developed household energy efficient brochure Embracing Energy Efficiency: Tips for Saving Energy at Home, which can be downloaded from Council’s Website. ITEM 4.4
PAGE 66 Report to Community Services Committee meeting on 20 April 2015
An education presentation has been developed, Embracing Energy Efficiency. This is to demonstrate the savings from the CEEP program and encourage other large organisations to follow Councils lead and embrace energy efficiency. Council will also be giving away free energy efficiency show bags to Devonport residents during April 2015. The show bags contain a range of low cost and universal energy efficiency products. They are valued at $70 each and are available from Council’s Best Street offices whilst stocks last. There is a limit of one show bag per household. 6.
TOURISM, MARKETING AND PROMOTION
6.1. Tourism Development Strategy The final draft of the Bass Highway lay-by signage was completed in consultation with the Local Tourism Association, Devonport and Surrounds Tourism Association. Installation of signage will occur within the next 6 weeks. 6.2. Cradle Country Marketing Group The group has held monthly meetings with industry representatives and agreed to reprint a short run of the Visitors Guide for distribution on the Spirit I & II to the end of financial year 2015. The action sheet for 2015/16 activities is in draft form and has in principal agreement which includes progression of the technology model, including the roll out of Wi-Fi services, and investigating the use of push notifications in conjunction with App ‘n’ Go and a full redesign of the Visitors Guide to an A5 size with the Regional Tourism Branding incorporated into the design. The partnership agreement is finalised and will be included in the April Council meeting agenda. 6.3. Retail Promotion A destination television commercial is being developed with Southern Cross television to attract intrastate visitors to the City for day visits. The commercial will be aired during Autumn/Winter. Consultation with the Devonport Chamber of Commerce and Industry is scheduled for April. 6.4. EVENTS 6.4.1. Devonport Food Wine Festival Devonport Food and Wine Festival delivered over 50 events during the month of March. A full evaluation of the Festival including feedback from industry and patrons of the event will be included in the June Community Services Report.
ITEM 4.4
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ITEM 4.4
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6.6.3 Council supported events The events team worked alongside Lions, City of Devonport to deliver a successful Taste the Harvest two day festival for the first time. While the general feedback is that the event was a success, the Lions will consider the new format for future events with the limited resources they have available. Devonport Motorshow was provided in-kind support with design of the People’s Choice Nomination Forms and some financial assistance with the printing of the programs and nomination forms. Council staff promoted the event on the digital platforms of web, social media and provided the statistics on reach to the organisers.
COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council’s operating budget as a result of this recommendation.
RISK IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council.
CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the Executive Manager Community Services be received and Council note the activities of the Community Services Department.
Author: Position:
Evonne Jones Executive Manager Services
Community
Endorsed By: Position:
ITEM 4.4
Paul West General Manager
PAGE 69 Report to Community Services Committee meeting on 20 April 2015
5.0 CLOSURE There being no further business the Chairman declared the meeting closed at pm.
ITEM 5.0