Contents
NOTICE OF MEETING Notice is hereby given that an Ordinary Meeting of the Devonport City Council will be held in The Council Chambers, on Monday 15 April 2013; commencing at 6.00pm with the Confidential Items. The meeting will be open to the public at 7.15pm. A Notice of the meeting was published in The Advocate Newspaper on 10 April 2013. Council Minutes can be found on Council’s website www.devonport.tas.gov.au QUALIFIED PERSONS ADVICE ETC. I certify that with respect to all advice, information or recommendation provided to the Council in or with this agenda: i.
the advice, information or recommendation is given by a person who has the qualifications or experience necessary to give such advice, information or recommendation; and
ii.
where any advice is directly given by a person who does not have the required qualifications or experience that person has obtained and taken into account in that person’s general advice the advice from an appropriately qualified or experienced person.
Ian McCallum GENERAL MANAGER
AGENDA FOR A MEETING OF DEVONPORT CITY COUNCIL TO BE HELD ON MONDAY 15 APRIL 2013 AT THE COUNCIL CHAMBERS COMMENCING AT 6.00PM Item
Page No.
1.0
APOLOGIES
2.0
LEAVE OF ABSENCE
3.0
DECLARATIONS OF INTEREST
4.0
CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 61
5.0
PUBLIC FORUM ........................................................................................ 62
5.1
Responses to Questions raised at prior Council Meetings ..................................................... 62
5.2
Questions asked at this meeting ................................................................................................. 62
6.0
CONFIRMATION OF MINUTES...................................................................... 63
6.1
Minutes of an Council Meeting held 18 March 2013 .............................................................. 63
7.0
WORKSHOPS & BRIEFING SESSIONS ............................................................ 64
7.1
Workshop and Briefing Sessions held since the last council meeting (D293577) ............... 64
8.0
PLANNING AUTHORITY MATTERS ................................................................ 65
8.1
AM2008/03 Mersey Regional Industrial Area - East Devonport (D293081) .......................... 66
9.0
NOTICES OF MOTION
Ald AJ Jarman
Nil
10.0
MAYORAL REPORT ................................................................................. 100
10.1
Mayor's Monthly Report (D293267) ........................................................................................... 100
11.0
GENERAL MANAGER'S REPORTS ............................................................... 103
11.1
2012/13 Annual Plan Update as at 31 March 2013 (D293319) ............................................ 103
11.2
Elected Members Expenditure Report (D293465).................................................................. 141
12.0
CUSTOMERS AND COMMUNITY REPORTS ................................................... 143
12.1
Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D293116)..................................................................................................................... 143
13.0
TECHNICAL AND FINANCE REPORTS .......................................................... 163
13.1
Capital Works Report (D293088) ............................................................................................... 163
13.2
Contract 1238 - William Street Pavement Reconstruction, Nicholls to George Street (D292567) ........................................................................................................................... 168
13.3
Contract 1242 Kelcey Tier Road Gabion and Road Widening (D293307) ........................ 171
13.4
Devonport Car Parking By-Law 2013 (D293063) .................................................................... 174
13.5
Finance Report to 31 March 2013 (D293596) ......................................................................... 176
PAGE 61 Report to Council Meeting on 15 April 2013
4.0
CLOSED SESSION
The following items 4.1 to 4.5 which in the General Manager’s opinion are prescribed items in accordance with Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005 (confidential matters). Consequently, the Council by absolute majority, can decide to close the meeting.
RECOMMENDATION That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.5 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005. 4.1
Unconfirmed Minutes of Meeting - Independent Community Taskforce - 12 March, 2013
4.2
Unconfirmed Minutes of the Cradle Coast Authority Representatives and Board Meetings - 28 February 2013 and 12 March 2013 Respectively
4.3
Unconfirmed Minutes of the Dulverton Regional Waste Management Authority Board and Representatives Meeting - 18 and 19 March 2013 Respectively
4.4
Mersey Bluff Precinct
4.5
Purchase of Land
ITEM 4.0
PAGE 62 Report to Council Meeting on 15 April 2013
5.0
PUBLIC FORUM Standing Orders (199) Public Forum in Countil Meeting:
Respons es to Ques tions R aised at Prior Council Meeti ngs
5.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS RECOMMENDATION That the report advising that no responses have been forwarded to questions raised at a prior Council meeting be received and noted.
Questi ons as ked at this meeti ng
5.2
QUESTIONS ASKED AT THIS MEETING
ITEM 5.0
PAGE 63 Report to Council Meeting on 15 April 2013 Confirmati on of Minutes
6.0
CONFIRMATION OF MINUTES
Confirmati on of Minutes C ouncil M eeting
6.1
COUNCIL MEETING - 18 MARCH 2013
RECOMMENDATION That the Minutes of the Council Meeting held on 18 March 2013 as circulated be taken as read and confirmed.
ITEM 6.0
PAGE 64 Report to Council Meeting on 15 April 2013 Workshops & Bri efing Sessions
7.0
WORKSHOPS & BRIEFING SESSIONS
7.1 Wor kshop and Briefi ng Sessi ons held since the l ast council meeti ng
7.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING
Council is required by Regulation 8(2)(c) of the Local Government (Meeting Procedures) Regulations 2005 to include in the Agenda the date and purpose of any Council Workshop held since the last meeting. Date
Description
Purpose
25/03/13
Tasmanian Emergency Management
Met with Tasmanian Emergency Management re request to Council for resources
Rating Models
Further consideration of information in relation to rating models
Rating Representatives
Met with representatives of higher valued properties re proposed rating methodologies
Mersey Bluff Precinct Committee
Update provided
Cradle Coast Authority
Representatives of CCA attended and discussions held re January Council Meeting Res 15/13
Carbon Reduction/Energy Efficiency Strategy
Presentation of draft DCC Energy Efficiency Strategy for discussion
Living City
Update provided on Living City Project
03/04/13
08/04/13
Recommendati on
RECOMMENDATION That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.
ITEM 7.1
PAGE 65 Report to Council Meeting on 15 April 2013 Planni ng Authority M atters
8.0
PLANNING AUTHORITY MATTERS
The Mayor will now announce that Council intends to act as a Planning Authority under the Land Use Planning and Approvals Act 1993 for the consideration of Agenda Item 8.1. Council is required by Regulation 8(3) of the Local Government (Meeting Procedures) Regulations 2005 to deal with items as a Planning Authority under the LUPA 1993 in a sequential manner. The following item is to be dealt with at the meeting of Council in its capacity as a Planning Authority. 8.1
AM2008/03 Mersey Regional Industrial Area - East Devonport (D293081)
ITEM 8.1
PAGE 66 Report to Council Meeting on 15 April 2013 8.1 AM 2008/03 Mers ey R egional Industri al Ar ea - Eas t Devonport
8.1
AM2008/03 MERSEY REGIONAL INDUSTRIAL AREA - EAST DEVONPORT File: 23624 D293081
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.1.1
Ensure the City's Planning Scheme supports local community character and appropriate land use.
PURPOSE
To fulfil Council’s statutory responsibility to forward a report to the Tasmanian Planning Commission on the representations received from the public exhibition of draft amendment AM2008/03 to the Devonport and Environs Planning Scheme 1984.
BACKGROUND On 29 September 2008, Council initiated an amendment to insert a new zone with an accompanying schedule into the Devonport and Environs Planning Scheme to be known as the Mersey Regional Industrial Zone (MRIZ). This amendment was developed in conjunction with Latrobe Council, who submitted an almost identical amendment for the adjacent land. The amendment was placed on public display for a five week period ending 10 November 2008. Five representations were received during this time. A public hearing was held into the matter on 7 April 2009. The Commission handed down a decision that required the amendment be altered to a substantial degree. In summary the Commission required an Outline Development Plan to be submitted taking into consideration: 1.
The results of investigations into Aboriginal Cultural Heritage on land in the proposed Mersey Regional Industrial Estate within 300m of the shoreline.
2.
The results of investigations into the possible presence and location of threatened flora and fauna within the proposed Mersey Regional Industrial Estate.
3.
The results of a land capability assessment of land within the Mersey Regional Industrial Estate.
4.
The results of an assessment of vulnerability of the proposed Mersey Regional Industrial Estate to the impacts of climate change including sea level rise, erosion, coastal recession and storm surge.
5.
The results of consultations with major infrastructure providers including Department of Infrastructure, Energy and Resources, Cradle Mountain Water, Devonport and Latrobe Councils, Transend, Aurora, Tasports, Powerco and Telstra in relation to the preparation of an Outline Development Plan setting out the layout and staging of the road network, draining systems, servicing networks, land uses and landscape treatment for the Mersey Regional Industrial Estate.
The Commission also required modifications to the written ordinance component of the amendment. ITEM 8.1
PAGE 67 Report to Council Meeting on 15 April 2013
On 21 February, the Tasmanian Planning Commission certified the modified amendment as suitable for public display. The amendment was placed on public display for a 3 week period ending 5 April 2013. 4 representations were received.
COMMENTARY
4 representations were received. These representations are reproduced as Attachment 1 to this report. Representation 1: Captain Dick Burgess Issues Raised 1.
Proposed industrial use is an example of bad future planning for the area.
Response The subject area was chosen after a process of extensive research to identify the most suitable location for industrial development that has the potential to create an economic asset and employment opportunities for the community. A wide range of matters were considered, including the minimization of conflict between competing land uses and the strategic advantages the area had to offer. The subject area is in close proximity to major transport routes and has the ability to be connected to essential services such as a reliable and plentiful water supply, Pardoe Waste Water treatment plant, gas pipeline and electricity and telecommunications infrastructure. No changes to the amendment or permit are recommended in response to this representation. Representation 2: Mr Gilbert Walker Issues Raised 1.
Protection of heritage and natural values;
2.
Land Capability;
3.
Drainage;
4.
Effectiveness of the Environmental Management and Pollution Control Act 1994 (EMPCA) in controlling emissions from industrial use on the proposed MRIA;
5.
Accuracy of data in Pitt & Sherry report (December, 2010);
6.
Proximity of the site to available industrial land.
Response 1.
The report from McConnell and Pedder (2010) identifies all sites that contain, or have the potential to contain, aboriginal cultural heritage value. These are located towards the northern boundary of the subject area, and within the proposed Environmental Management Area. This area extends across the full east to west width of the MRIA and is a minimum of 150m wide. The report from North Barker Ecosystem Services finds there to be no flora species of State or National conservation significance present in the MRIA. Whilst acknowledging the limitations of the field survey, the writer of the report considers the likelihood of species of significance being present to be remote. Mr Walker refers to the potential for Engaeus granulatus (Central North Burrowing Crayfish). The threatened species survey report states there was no evidence of this species during the field survey and that the damage caused by livestock trampling is not compatible with supporting this species. The report notes that removal of stock from the swampy sections of the MRIA would allow these areas to rehabilitate thus ITEM 8.1
PAGE 68 Report to Council Meeting on 15 April 2013
improving their habitat value for Engaeus granulatus and Lathamus discolor (Green and Gold Frog). The swampy sections of the MRIA are contained within the proposed Environmental Management Area. The report states there is no evidence of Oresplanus munionga (Marrawah Skipper Butterfly). It also states that the core breeding area for Lathamus discolor (Swift Parrot) is confined to the east and south east of Tasmania in close proximity to the coast and that foraging values for this species are poor due to historic agricultural practices on the site. The Environmental Management Area is intended to allow for the investigation and protection of environmental and cultural features. The amendment restricts development in this area, which is sensitive or may become affected by climate change, sea level rise or storm surge, whilst acknowledging the need for the possible expansion or upgrading of Pardoe Waste Water Treatment Plant and the need for stormwater infrastructure to be located in the area. Use and development in the Environmental Management Area is controlled by the proposed planning scheme provisions. Should any Aboriginal artifacts be discovered through disturbance of the area, the provisions of the Aboriginal Relic Act 1975 would be invoked. Likewise, should any threatened flora or fauna species be discovered disturbance of the area, the provisions of the Commonwealth Environmental Protection & Biodiversity Conservation Act 1999 or the Tasmanian Threatened Species Protection Act 1995 would be invoked. The cottage, circa 1890-1910, to which Mr Walker refers, is not identified on the Tasmanian Heritage Register. 2.
Mr Walker refers to the area being successfully used to crop potatoes and poppies in recent times as well as lettuces. The land capability assessment by Agronico Pty Ltd found the area to contain Class 4 agricultural land. The report states that the area has poor soil structure and nutrition and that in many areas agricultural activity would be affected by water logging. It further states that cropping should only be undertaken occasionally and with a limited variety of crops; that careful management and conservation practices may be necessary to prevent water logging and soil degradation. The lettuce crops at 373 Brooke Street did not rely on the soil as a growth medium as they were grown hydroponically. The proposed amendment gives Controlled Environment Agriculture and broad acre farming, that does not involve intensive animal husbandry or use of herbicides, discretionary status in the Low Impact and General Impact Areas of the MRIA.
3.
An Outline Development Plan for the MRIA has been prepared by consultant civil engineer Mr Chris Martin. An analysis of the impact of stormwater drainage was undertaken by Mr Martin in the development of this Plan. The Plan addresses appropriate stormwater management across the entire site. Mr Walker also refers to stormwater infrastructure proposed to pass through the Environmental Management Area. Clause S11.4.4 allows for service infrastructure in this area and Clauses S11.6.1 & S11.6.4 and S11.6.12 require provision of a stormwater management plan for approval by Council, protection of the dune system from long-term detrimental change as well as protection of any threatened species or community or site of cultural significance.
4.
All activities, including level 1 activities are regulated under EMPCA. Section 4.1 of EMPCA reads as follows: “4. Environmental harm ITEM 8.1
PAGE 69 Report to Council Meeting on 15 April 2013
1.
For the purposes of this Act, environmental harm is any adverse effect on the environment (of whatever degree or duration) and includes an environmental nuisance. EMPCA is the primary environment protection and pollution control legislation in Tasmania. EMPCA includes a range of tools to achieve its objectives. Regulations made under EMPCA include but are not restricted to: •
Environmental Management and Pollution Control (Distributed Atmospheric Emissions) Regulations 2007
•
Environmental Management and Pollution Control (Miscellaneous Noise) Regulations 2004
•
Environmental Management and Pollution Control (Waste Management) Regulations 2010
•
Environmental Management and Pollution Control (Underground Petroleum Storage Systems) Regulations 2010
•
Environmental Management and Pollution Control (Controlled Waste Tracking) Regulations 2010”
The 2004 EMPCA Enforcement Policy applies to the enforcement of the provisions of EMPCA. It is generally used when other efforts to obtain compliance have been unsuccessful, or in more serious situations where full investigations are necessary. As previously stated, the subject site was chosen after a process of extensive research and that a wide range of matters were considered, including the minimization of conflict between competing land uses. The eastern boundary of the MRIA site is shared with land owned by Tasports Corporation. This land incorporates the Devonport Airport and a 30ha parcel zoned Light Industrial immediately adjacent to the boundary of the proposed MRIA. The amendment includes a structure plan for the MRIA that delineates an area, designated for low impact use, closest to existing houses in proximity of the site. These Uses have qualifications attached to them and include Equipment and Machinery Sales and Hire (Heavy Machinery only), Resource Processing (Only Level 1 as prescribed by EMPCA), Storage, Utilities (Only Level 1 as prescribed by EMPCA), Resource Development (Only CEA) and Food Services (Only to service people working in the area). This measure will ensure that high impact activities are kept away from this area, which in turn will assist in minimizing land use conflicts. Standards to control the visual impacts of built form, and possible noise, odour and lighting emissions from industrial operations in the MRIA are included in the Schedule, which is part of the modified amendment. 5.
Mr Walker queries the accuracy of data collected from the Burnie tidal gauge in regard to the report from Pitt & Sherry dated December 2010. The Tasmanian Government has recently developed coastal inundation maps for the State that use sea level rise (SLR) planning allowances as their basis. The SLR planning allowances are based on advice from leading oceanographers and climate change experts through work commissioned by the Tasmanian Government - Department of Premier and Cabinet (DPAC).
ITEM 8.1
PAGE 70 Report to Council Meeting on 15 April 2013
The SLR planning allowance for Tasmania for 2050, relative to 2010 is 0.2 metres. This allowance is based on: •
the statistical distribution (defined by the 5-percentile to 95-percentile limits of 0.08 to 0.22 metres) of the IPCC AR4-adjusted TAR projections for the 21st century for the A1FI emissions scenario; and
•
the variability of present local tides and storm surges.
The SLR planning allowance for Tasmania for 2100, relative to 2010 is 0.8 metres. This allowance is based on: •
the statistical distribution (defined by the 5-percentile to 95-percentile limits of 0.25 to 0.76 metres) of the IPCC AR4-adjusted TAR projections for the 21st century for the A1FI emissions scenario; and
•
the variability of present local tides and storm surges.
The Pitt and Sherry report proposed SPR allowances of 0.4m to 2050 and 0.9m to 2100. These exceed those accepted by the Tasmanian Government. Mr Walker is concerned that the report states that tidal inundation does not preclude use of the land within the indicated zone of inundation. As Mr Walker points out, Clause S11.6.10 requires all buildings to have a minimum floor level of 2.9m AHD or the applicant to demonstrate that buildings will not be subject to damage from inundation or incorporate appropriate adaptation or mitigation measures to deal with the potential for inundation. 6.
Council acknowledges that industrial use in the region has undergone change in recent times and that there are sites available for development. The former Tascot Templeton site in East Devonport is zoned residential under the Devonport and Environs Planning Scheme 1984 and is in close proximity to existing residential development. Re-development of the site for industrial purposes is not possible under the current planning scheme or conducive to residential amenity in the area. The former pulp and paper mill site at Wesley Vale contains a significant amount of infrastructure and built form that supported the previous use. Latrobe Council has directed many potential developers to this site but it remains unattractive. Many investors in industrial development acknowledge that they prefer a green field site that can be developed in accordance with specifications that suit the particular use they intend to conduct from the site.
No changes to the amendment or permit are recommended in response to this representation. Representation 3: Senator Christine Milne Issues Raised 1.
The modified amendment fails to address the fundamental issues associated with climate change;
2.
The changing nature of coastlines;
3.
Insurance Council of Australia policy paper;
4.
Climate Institute report.
Response 1.
The modified amendment gives address to the Coastal Vulnerability Assessment commissioned by the MRIA Working Group (Pitt & Sherry, December 2010). The executive summary of the report concludes with the following statement: ITEM 8.1
PAGE 71 Report to Council Meeting on 15 April 2013
The proposed Mersey Regional Industrial Estate contains areas vulnerable to the coastal processes of extreme tidal inundation and storm erosion, which will be exacerbated by the effects of climate change. The majority of the site however has a low probability of exposure to erosion and inundation hazards and is considered suitable for industrial development. The report finds the northern low-lying sections of the MRIA to be vulnerable to inundation from significant storm surge events. This area is contained in the Environmental Management Zone and Clause S11.4.4 of the amendment limits use and development in this area. The majority of the land contained with the Low Impact and General Impact Areas is above the 5m contour. Consequently it is unlikely that these areas will be affected by sea level rise. Senator Milne refers to the Sharples report (2007), which concluded that the Turners Beach – Devonport region, including Pardoe Beach as being vulnerable to flooding and recession. The Tasmanian Government, through the Tasmanian Climate Change Office has been actively pursuing response to the challenges of climate change in Tasmania. As previously stated, the following (SLR) planning allowances relative to 2010 were recently adopted by the Tasmanian Government: •
0.2m for 2050; and
•
0.8m for 2100.
Again, as previously stated, the Pitt and Sherry report proposed SPR allowances of 0.4m to 2050 and 0.9m to 2100, which exceed those accepted by the Tasmanian Government. Clause S11.6.10 of the amendment requires all buildings to have a minimum floor level of 2.9m AHD or the applicant to demonstrate that buildings will not be subject to damage from inundation or incorporate appropriate adaptation or mitigation measures to deal with the potential for inundation. Clause S11.6.1 of the amendment and the Outline Development Plan for the MRIA developed by civil engineer Mr Chris Martin address the issue of stormwater management In the MRIA. 2.
Senator Milne raises the issue of degradation of dune systems in the area. The coastal foreshore area is managed by Parks and Wildlife. This area is regularly patrolled and policed by their staff with regard to inappropriate use of the dune area in public ownership. Clause S11.6.12 provides a mechanism to protect the dune system in the MRIA from impact of development of the site.
3.
Senator Milne raises the issue of the Insurance Council of Australia’s policy paper in regard to extreme weather events. This paper raises issues such as the need for adaptation and mitigation with regard to the impacts of climate change. Senator Milne draws Council’s attention to the following extract from this policy: No residential or commercial development should occur on land currently subject to or predicted to be subject to a 1 in 50 year return period for storm surge unless mitigation works have been carried out to maintain a 1 in 100 year risk exposure limit.
ITEM 8.1
PAGE 72 Report to Council Meeting on 15 April 2013
The map in Figure 1 indicates the extent of inundation on the MRIA from storm tide for the years 2010, 2050 and 2100.
Figure 1 Predicted Storm Tide Impact (DPAC 2012)
The areas impacted are contained within the Environmental Management Zone or on the adjacent crown land. Clause S11.4.4 limits development in this area to service infrastructure. 4.
Senator Milne raises the issue of the Climate Institute’s report with regard to climate change impact on infrastructure planning. As previously stated, Clause S11.6.1 of the amendment and the Outline Development Plan for the MRIA developed by civil engineer Mr Chris Martin address the issue of stormwater management In the MRIA.
No changes to the amendment or permit are recommended in response to this representation. Representation 4: Lester Franks obo Ann Forest Will Trust, Richard Yvon Bovill Will Trust and William Y Bovill Estate, landowners Issues Raised 1.
Existing and future development rights for existing uses.
ITEM 8.1
PAGE 73 Report to Council Meeting on 15 April 2013
Response The representation supports the amendment in its current form. The current uses retain existing use and future development rights. No changes to the amendment or permit are recommended in response to this representation.
FINANCIAL IMPLICATIONS
Over a period of five years, Devonport City and Latrobe Councils, the Department of Economic Development and two of the three property owners have contributed significant funds and staff resources to this project. If approved, the proposed amendment is expected to bring a positive economic benefit to the region. The availability of this land as �investment ready� would have positive financial implications for Devonport and, if successfully marketed, should result in increased direct and indirect employment through the construction and development stages, as well as through the establishment of new industry operations into the area.
CONCLUSION The representors raised a number of concerns which the Planning Authority considered when certifying the amendment. Following a detailed assessment of the representations received, it is recommended that no changes be made to the draft amendment.
ATTACHMENTS 1.
Modified Amendment as Submitted to the Tasmanian Planning Commission
2.
Submission by Captain Burgess
3.
Submission by G. Walker
4.
Submission by Senator Christine Milne
5.
Submission by Lester Franks Recommendati on
RECOMMENDATION That this report be forwarded to the Tasmanian Planning Commission as per the requirements of the Land Use Planning and Approvals Act 1993.
ITEM 8.1
PAGE 74 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
AMENDMENT AM 2008/03 That the Devonport and Environs planning Scheme 1984 be amended as follows: 1.
Rezone CT 131587/1, CT131587/1 and CT31881/3 to Mersey Regional Industrial Zone as shown in map attached.
ITEM 8.1
PAGE 75 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
2.
Insert overlay Low Impact Area, General Impact Area, Environmental Management Area over Mersey Regional Industrial Zone as shown in map below.
4.
Insert Schedule 11 as below.
SCHEDULE 11 - Mersey Regional Industrial Zone S11.1 Purpose of the Schedule S11.1.1 The purpose of this Schedule is to provide for: (1)
the manufacturing, processing, repair, storage and distribution of goods and materials that are strategically reliant on a particular location, such as proximity to major infrastructure or materials; and
(2)
Controlled Environment Agriculture (CEA); -
(3)
supporting services to the operation of (1) and (2);
(4)
management potential for change due to coastal environmental processes; and
(5)
protection natural and cultural values in the Mersey Regional Industrial Area.
S11.1.2 The intent is to optimise the use of available resources such as gas, water and primary produce.
ITEM 8.1
PAGE 76 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
S11.1.3 The intent of this area is not to provide for: (1)
operations that will be affected by, or impact the Pardoe Waste Water Treatment Plant; or
(2)
operations that will compromise the safety of aircraft or airport operations; or
(3)
general retail activity.
S11.2 Application S11.2.1 This Schedule applies to all use and development of the land indicated on the Plan as the Mersey Regional Industrial Area. S11.2.2 The provisions of this Schedule must take precedence over a standard or other requirement in this Planning Scheme to the extent of any inconsistency. S11.3. Interpretation S11.3.1 In this schedule: Controlled Environment Agriculture means an agricultural use carried out within some form of built structure, whether temporary or permanent, which mitigates the effect of the natural environment and climate. Such agricultural uses include production techniques that may or may not use imported growth medium. Examples include greenhouses, polythene covered structures, and hydroponic facilities. Equipment and Machinery Sales and Hire means use of land for displaying, selling, hiring or leasing plant, equipment or machinery, associated with, but not limited to, cargo-handling, construction, earth-moving, farming, industry and mining. Food services means use of land for preparing or selling food or drink for consumption on or off the premises. Examples include a cafe, restaurant, and take-away food premises. Manufacturing and processing means use of land for manufacturing, assembling or processing products other than Resource Processing. Examples include boat building, brick making, cement works, furniture making, glass manufacturing, metal and wood fabrication, mineral processing and textile manufacturing. Natural and cultural values management means use of land to protect, conserve or manage ecological systems, habitat, species, cultural sites or landscapes. Recycling and waste disposal means use of land to collect, dismantle, store, dispose of, recycle or sell used or scrap material. Examples include a recycling depot, refuse disposal site, scrap yard, vehicle wrecking yard and waste transfer station. Resource development means use of land for propagating, cultivating or harvesting plants or for keeping and breeding of livestock and fishstock. If the land is so used, the use may include the handling, packing or storing of produce for dispatch to processors. Examples include agricultural use, ITEM 8.1
PAGE 77 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
aquaculture, bee keeping, controlled environment agriculture, crop production, horse stud, intensive animal husbandry, plantation forestry and turf growing. Resource processing means use of land for treating, processing or packing plant or animal resources. Examples include an abattoir, animal saleyard, cheese factory, fish processing, milk processing, winery and sawmilling. Storage means use of land for storage or wholesale of goods, and may incorporate distribution. Examples include boat and caravan storage, contractor’s yard, freezing and cool storage, liquid fuel depot, solid fuel depot, vehicle storage, warehouse and wood yard. Transport Depot and Distribution means use of land for distributing goods or passengers, or to park and garage vehicles associated with those activities. Examples include an airport, bus terminal, council depot, heliport, mail centre, railway station, road or rail freight terminal, and taxi depot. Utilities means use of land for utilities and infrastructure including: (a)
telecommunications;
(b)
Electricity generation;
(c)
transmitting or distributing gas, oil, or power;
(d)
transport networks;
(e)
collecting, treating, transmitting, storing or distributing water; or
(f)
collecting, treating, or disposing of storm or floodwater, sewage, or sullage.
Examples inculde an electrical substation or powerline, gas, water or sewerage main; optic fibre main or distribution hub, pumping station,railway line, retarding basin, road, sewage treatment plant, storm or flood water drain, water storage dam and weir. S11.4 Structure of the Mersey Regional Industrial Zone S11.4.1 The MRIA is divided into three areas as shown in Attachment 1 (Low Impact, General Impact and Environmental Management Area). The use of land within each of the areas identified is intended to reflect its suitability for differing uses. S 11.4.1.1 The Low Impact Area is intended to allow for a limited range of industrial and related activities that will not have detrimental effects on residential uses in the vicinity. S11.4.1.2
The General Impact Area is intended to allow for industrial and related activities at locations that are unlikely to generate advserse impacts on residential amenity of the environment.
S11.4.1.3
The Environmental Management Area is intended to allow for the investigation and protection of environemtnal and cultural features, and the avoidance of development in areas that are sensitive or may become affected by climate change, sea level rise or storm surge, whilst acknowledging the continued presence of the Pardoe Waste Water Treatment Plant and the need for its ITEM 8.1
PAGE 78 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
possible expansion or upgrading, including the beneficial use of treated effluent. Table of Uses S11.4.2 The following table shows permitted and discretionary uses for the Low Impact Area. Permitted Defined Use
Qualification
Equipment and machinery sales and hire
Heavy machinery only
Resource processing
Only Level 1 (as prescribed by EMPCA)
Storage Utilities
Only Level 1(as prescribed by EMPCA)
Discretionary Food services
Only to service people working in the area
Resource Development
Only CEA or braod acre farming that does not involve intensive animal husbandry or use of herbicides
S11.4.3 The following table shows permitted and discretionary uses for the General Impact Area. Permitted Defined Use
Qualification
Equipment and machinery sales and hire
Heavy machinery only
Manufacturing and processing Recycling and waste disposal Resource processing Storage Transport depot and distribution
Only for goods
Utilities Discretionary Resource development
Only CEA or braod acre farming that does not involve intensive animal husbandry or use of herbicides
S11.4.4 The following table shows permitted uses for the Environmental Management Area. Permitted Defined Use
Qualification
Natural and Cultural Values Utilities
Only if a waste water treatment plant and associated infrastructure, service
ITEM 8.1
PAGE 79 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
infrastructure, service infrastrucuture or a road
S11.4.5 All other uses are prohibited S11.5.0 Standards for Use for MRIA S11.5.1 Airport Protection Objective: To protect the safety of aircraft operations Acceptable Solution
Performance Criteria
A1. The use must not increase the presence of birds.
P1. No performance criteria
A2 The use must not produce emissions or other effects that increase air turbulence, reduce pilot’s visibility or detrimentally impact on aircraft operations.
P2. No performance criteria
A3. The use must not utilize lighting similar to runway lightning, or reflective surfaces, which could otherwise distract or confuse aircraft pilots or interfere with a pilot’s vision.
P3. No performance criteria
A4. The use must not cause interference with the airport’s or aircraft’s navigation or communication facilities.
P4. No performance criteria
A5. The use must not cause operational intrusions into the airport’s operational airspace.
P5. No performance criteria
S11.5.2 Emissions and Noise Objective: To ensure that emissions do not detract from operations or amenity within the locality. Acceptable Solution
Performance Criteria
A1. The emission of a pollutant must not cause an environmental offence.
P1. No performance criteria
A2. A use must not generate noise that exceeds5db over background noise levels at the boundary of the area.
P2. No performance criteria
S11.6
Standards for Development for MRIA
S11.6.1 Subdivision, Road Network and Infrastructure Planning for MRIA Objective: To guide subdivision, use and development through an integrated Outline Development Plan to determine the location and standards of roads, access points and infrastructure services. Acceptable Solution
Performance Criteria
A1. An application for subdivision conforms to the road network and infrastructure layout set out in the Outline Development
P1. Minor variations from the outline Development Plan in Appendix 2 in regard to the location of roads or service networks
ITEM 8.1
PAGE 80 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
Plan in Attachment 1.
may be considered where the variation will not detract from the use and development of the subject land and the operation of the MRIA as a whole.
A2. All lots are accessed from roads wholly within the MRIA.
P2. An existing access point may be used if it does not significantly increase traffic through the access or adversely affect safety.
S11.6.2 Building design and siting Objective: To ensure that buildings are designed and sited in a manner that respects the land use and characteristics of the surrounding area and contribute to a high standard of amenity within the Industrial Area. Acceptable Solution
Performance Criteria
A1. Buildings, storage and car parking areas are to be setback a -:
P1. The setback of buildings, storage and car parking areas from a road frontage or watercourse must:
(1) minimum 10m from a road frontage; and (2) minimum 10m from a watercourse.
1) be required by constraint imposed by size, shape, slope, orientation and topography on development of the site;
2) provide an open transitional space between the road and any industrial use on the site;
3) provide for efficient and safe arrangements for vehicles to enter and leave the site;
4) be consistent with arrangements for provision or connection of utilities;
5) be consistent with prevailing frontage setbacks for any existing or approved building or storage and car parking area on the site or adjacent land; and
6) avoid or minimise impact on any watercourse having regard to:
(a) the occupational and operational characteristics of the use or development;
(b) extent and process for clearing or disturbance of vegetation and habitat;
(c) arrangements for water quality management;
(d) adequacy and appropariateness of measures
ITEM 8.1
PAGE 81 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
to avoid, eliminate, mitigate or manage risk to protection of the functions and values of the watercourse;
(e) the level of compliance to the methodologies and recommendations of the current edition of Wetlands and Waterways Works Manual (DPIPWE 2003).
A3. Waste storage areas, loading bays, utilities and other ancillary infrastructure must be located behind the building line.
P3. Structures for waste storage, loading bays, utilities and other ancillary infrastructure, such as elevated storage bins, must be camouflaged or screened from view from the road frontage.
S11.6.4 Services Objective: To ensure that use and development has adequate services. Acceptable Solution
Performance Criteria
A1. Electricity supply to and within the site is underground.
P1. No performance criteria.
A2. Each site must be connected to reticulated water, gas and sewerage, and provide a Stormwater and Waste Management Plan to the Council’s satisfaction.
P2. An integrated services and environmental management plan demonstrates that service provision, stormwater and waste management will be acceptable.
S11.6.5 Access Objective: To ensure safety of traffic movements. Acceptable Solution
Performance Criteria
A1. Egress and Ingress of a site must be in a forward manner.
P1. No performance criteria
S11.6.6 Amenity of Nearby Residents Objective: To ensure the amenity of residential uses is maintained at an acceptable level. Acceptable Solution
Performance Criteria
A1. Street lighting, floodlighting and security lighting is directed downwards and signs are not illuminated.
P1. No performance criteria
A2. No use should exceed 5db over background noise levels at the boundary of the MRIZ.
P2. No performance criteria
ITEM 8.1
PAGE 82 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
S11.6.7 Sediment Control Objective: To ensure adequate environmental protection through the control of erosion and sediment. Acceptable Solution
Performance Criteria
A1. All areas of the site subject to vehicle movement or storage must be concrete, asphalted, sealed or constructed with approved slabs to Council's requirements.
P1. No performance criteria
S11.6.8 Boundary Fencing Objective: To provide for the security of the operations in the MRIZ in a safe and visually co-ordinated manner. Acceptable Solution
Performance Criteria
A1 (a) A perimeter fence of wire mesh, metal picket or tubular steel no more than 2m high.
P1 Perimeter fences must be predominantly transparent and of a height, material and appearance that doesn’t dominate the street or negatively impact on the visual amenity of the area.
(b) Any internal fences no closer 10m from the front boundary or a natural watercourse.
S11.6.9 Landscaping Objective: To ensure amenity of external road corridors and nearby residences. Acceptable Solution
Performance Criteria
A1. Landscaping must be:
P1. No performance criteria.
1. provided along all boundaries of the MRIA with Brooke Street, Tea Tree Lane or Pardoe Road; and 2. non-transparent with a minimum width of 20m and a mature vegetation height of at least 10m; and b) provided in accordance with a landscape plan and maintenance program approved by Council.
S11.6.10 Climate Change Objective: To ensure use and development are protected from any effects of sea level rise or storm surge. Acceptable Solution
Performance Criteria
A1. All buildings must:
P1. The application demonstrates that the buildings will not be subject to damage from inundation or incorporates appropriate adaptation or mitigation measures to deal with the potential for inundation.
1. Have floor levels above natural ground level; and
2. a minimum floor level of 2.9m AHD.
ITEM 8.1
PAGE 83 Modified Amendment as Submitted to the Tasmanian Planning Commission
ATTACHMENT [1]
S11.6.11 Signage Objective: To provide opportunities for the identification and advertising requirements of industrial uses. Acceptable Solution
Performance Criteria
A1. (a) A single information sign displaying the name of operations within the estate at each entrance; and
P1. No performance criteria
(b) Sign to have a maximum area of 6m2 and a maximum height of 4m. A2. One wall sign per lot with a maximum area of 6m2 and one pole sign with a maximum area of 3m2 per side and less than 4m in height.
P2. No performance criteria
A3. Signage must not be illuminated.
P3. No performance criteria
S11.6.12 Dune System Objective: To ensure protection of the dune system. Acceptable Solution
Performance Criteria
A1. The development does not result in any longterm detrimental change to the dune system.
P1. No performance criteria
S11.6.13 Environmental and Cultural Values Objective: To ensure protection of environmental and cultural values. Acceptable Solution
Performance Criteria
A1. The development does not cause any disturbance to a threatened species, vegetation community or site of cultural significance.
P1. The application must demonstrate that any disturbance to a threatened species, or site of cultural significance has approval of the appropriate authority in accordance with relevant legislation for the protection of species, vegetation communities or sites of cultural significance.
ITEM 8.1
PAGE 84 Submission by Captain Burgess
ATTACHMENT [2]
ITEM 8.1
PAGE 85 Submission by G. Walker
ATTACHMENT [3]
Proposed Mersey Regional Industrial Zone (DEV AM 08-03; LAT 3-08) According to section 32 of the Land Use Planning and Approvals Act (LUPAA), proposed amendments to the planning scheme must aim to further the objectives of LUPAA and must be prepared in accordance with State Policies. Amendments must also have regard to the impact of the amendment on the use and development of the region in environmental, economic and social terms. It will be argued that the Latrobe and Devonport Councils, in their response to representations made against this rezoning in April, 2009, continue to fail to achieve this. In their excellent report, Aboriginal Heritage Assessment of the Proposed MRIA, (Nov., 2010), the authors, A. McConnell & C. Pedder, detail 4 sites of Aboriginal significance in the area. They also describe and provide photographs of remnant areas of inter-ridge swamps with paperbark woodland. These areas are not only significant from ecological and land form viewpoints, but are also ideal sites for Engaeus granulatus (Central North Burrowing Crayfish) to be living. The full protection of these sites is necessary in order to satisfy the Schedule 1 objectives of LUPAA to conserve places of aesthetic, historical or other cultural value, and, to promote the sustainable development of natural and physical resources. The Cradle Coast Regional Land Use Strategy policies to protect ecological and cultural values of foreshore... areas from adverse effect and encroachment by development on land in the vicinity, and to, recognise and conserve the importance of natural geological and biological heritage for both indigenous and European communities, also need to be adhered to. McConnell & Pedder (2010) describe a complex of beach ridges with swamps in the inter-ridge swales, and note that that these ridges prevent drainage from the area. The authors go on to say that this area was most likely part of a large lagoon system that previously existed in the area, and note that this impediment to drainage still exists. McConnell & Pedder finish their report by discussing other potential values in the area, including a heritage cottage c.1890 – 1910, which burnt down during 2012. Agronico Pty Ltd, in their report, Land Capability Assessment, (July 16, 2010) note that this area contains predominantly sandy clay loam soils class 4, of reasonable to good depth. Indeed, the type of soil that many of the major market gardens around the World are sited on. This land, in relatively recent times, has been used to successfully grow potatoes and poppies, and more recently has been used for intensive lettuce production supplying local and interstate markets. The land continues to be used for grazing, using “state of the art� irrigation and strip grazing practices. It is noted that Principle 3.1 of the draft State Policy on the Protection of Agricultural Land 2007 states that all agricultural land is valuable resource for Tasmania and should not be unreasonably fettered by non-agricultural use and development. Agronico Pty Ltd go on to say that this area is subject to water-logging and flooding with little or no slope across the area, slopes being 5% or less. Agronico Pty Ltd provide a number of photographs, including one behind the the sand dunes towards the middle of the area (Plate 6A), showing the hole from soil assessment rapidly filling with water. A second photograph (Plate 7), right in the middle of the area, shows a hole where the water table is almost at the soil surface. It is suggested that to meet the objectives in Schedule 1 of LUPAA, promoting the sustainable ITEM 8.1
PAGE 86 Submission by G. Walker
ATTACHMENT [3]
development of natural and physical resources, and, providing for the fair, orderly and sustainable use and development of air, land and water, that a full assessment of the drainage issues and the necessary re-mediation of these issues, for the whole area, and not on a lot-by-lot basis should be provided before any such development be allowed to proceed. In the report to Council Meeting on 17/12/2012, there is discussion around the use of gravity sewerage mains (with a slope of 5% across the site??), and the addition of roads and bridges across waterways, when and if needed. There are also stormwater lines shown, passing directly through sensitive ecological and land form areas (described by McConnell & Pedder), and also breaching sand dunes. It is again argued that to meet the Schedule 1 objectives of LUPAA, as well as the relevant State Coastal Policies and Cradle Coast Regional Land Use Strategy Policies, outlined previously, that there needs to be full assessment of both the issues involved, and the solutions to these issues, before a development is allowed to proceed. It is simply, not good enough, to rely on ad hoc and uninformed planning, when seeking to develop an area of such complexity and sensitivity. In their response to representations made in April, 2009, the Councils state that the Pardoe Wastewater Treatment Plant can be upgraded from a current capacity of 600L/s to 900L/s on a 'as and when needed' basis. Once more, it is suggested that this type of solution is not sufficient to meet the Schedule 1 objectives of LUPAA and the other relevant policies. This information needs to be calculated and planned for, before a development is allowed to proceed. Indeed, Chris Martin (CSE Tasmania Pty Ltd) in the Outline Development Plan (December 7, 2012) notes that, it is difficult and constraining to accurately plan the future locations of services,using the information currently available. He also notes that these constraints make it difficult to give indications of cost. Similarly, in responding to concerns that industrial development in this area will cause an increase in smell and dust affecting other residences in the area, and particularly, a nearby Family Day Care Centre, the Councils state that all industrial activities will be required to comply with EMPCA. However, many of the polluting activities proposed for the zone will not be level 2 activities, which are those regulated directly under EMPCA. EMPCA includes provisions which make pollution an offence, but those provisions alone do not prevent pollution, they simply provide a way to punish polluters. Again, it is argued that the orderly and sustainable approach is to identify potentially polluting activities, and then plan to locate them in areas, where they will cause least harm, before a development is allowed to proceed. In the report, Threatened Species Survey (January 21, 2010), the author notes that a single survey may easily overlook the presence of any threatened/endangered species present. The author, who does not supply his qualifications, also acknowledges that his report is largely based on an undated desktop assessment of the site previously undertaken by the HEC. He goes on to note that this area is an ideal location for such species as the Central North Burrowing Crayfish, the Green and Gold Frog and the Swift Parrot. The author does note that if these species are present, that their habitat should be preserved. It is argued that to meet the various requirements of LUPAA and the State Coastal Policies, more surveys need to be carried out at the appropriate times, by the appropriately qualified people, and if threatened/endangered species are located, that their habitats be preserved before any development proceeds. In the report, Coastal Vulnerability Assessment of Proposed Mersey Regional Industrial Estate, East Devonport, (December, 2010), the authors note that no data was collected from the specific ITEM 8.1
PAGE 87 Submission by G. Walker
ATTACHMENT [3]
site location, but rather from the Burnie tide gauge station and other tide gauge stations around the State. Therefore, the modelling used in this report, is applied through approximation. A Devonport tide gauge did exist, but this gauge was vandalised, and has not been replaced. Interestingly, the figures for the Devonport tide gauge, before it was vandalised, were the highest in the state. The authors of this report go on to make a number of further observations, including that the sand dunes in this area form a narrow band, that is not very high, and therefore, easily breached. They note that the beach at the eastern end of the area, is currently subject to significant erosion in the vicinity of the outfall of Pardoe Creek (Figures 16 & 17). It is also noted that the dunes have already been breached in front of the WWTP (Figure 22) and at the road entry to the beach at the western end of the area. The authors state that observed sea level rise is now considered by many scientists to be occurring at a rate exceeding the Intergovernmental Panel on Climate Change (IPCC) data used to make predictions in this paper. They note that Tasmania does not currently have a Sea Level Rise (SLR) Policy, and that policies from other states were used in this report. They go on to say that tidal inundation does not preclude use of the land within the indicated zone of potential inundation, rather that floor levels of any development should be appropriately designed to accommodate inundation (sounds like Venice). The authors finish their paper by making a number of conclusions, including to note that, a range of uncertainties exist in relation to the various components involved in determining this data. Future designs of the development should accommodate the inundation level that could potentially occur on the site. Waste water and storm water treatment for the development should be designed to be capable of withstanding the potential tidal inundation events. Risk management plans for the development should accommodate appropriate emergency entry and exit points in the event of an extreme inundation event. Clearly, much more information and planning is needed, before this project is allowed to proceed. Finally, it is noted that since 2009, a number of industries have closed in the area, notably, the Paper and Pulp Mill at Wesley Vale, and the Carpet Factory in East Devonport. It is suggested that a more appropriate way of spending ratepayers money, might be for Councils to facilitate the redevelopment of these sites.
ITEM 8.1
PAGE 88 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 89 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 90 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 91 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 92 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 93 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 94 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 95 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 96 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 97 Submission by Senator Christine Milne
ATTACHMENT [4]
ITEM 8.1
PAGE 98 Submission by Lester Franks
ATTACHMENT [5]
ITEM 8.1
PAGE 99 Submission by Lester Franks
ATTACHMENT [5]
ITEM 8.1
PAGE 100 Report to Council Meeting on 15 April 2013 Mayor al R eport
10.0
MAYORAL REPORT
10.1 Mayor's Monthl y R eport
10.1
MAYOR'S MONTHLY REPORT File: 22947D293267
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
PURPOSE
To detail meetings and functions attended by the Mayor during the month of March 2013.
BACKGROUND
This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of March 2013.
COMMENTARY In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of March 2013.
Julia Gillard – Tasmania’s Future Address – Hobart TasCOSS – Tony Reidy – Hobart Devonport Food & Wine Festival - Concert in the Vines Clean Up Australia Day – Don Reserve Devonport Apex Regatta Brenton Best CBD Principal Plan Open House, CBD precinct stakeholders Council Workshop Deputy Mayor Ald Kent – GM Performance Review GM Ian McCallum, DP Ald Kent – GM Performance Review Mayor Robbie Walsh, Mayor Don Thwaites, GM Monson CBD Principal plan Radio 7AD recording CBD Principal Plan rehearsal Devonport Entertainment Centre Committee Senator Richard Colbeck CBD Principal Plan Launch CBD Principal Plan – DECC Resident meetings Bluff Precinct Working Group Tasmanian Life Long learning TL3 Jeff Matthews & GM Mersey Leven Emergency Management Committee Mac Russell Devonport Tourism Association Advocate Interview – Run Devonport Run K&D Warehouse Mitre 10 Official Opening Council Workshop – Shayne Alison ITEM 10.1
PAGE 101 Report to Council Meeting on 15 April 2013
K&D Warehouse Mitre 10 Opening Dinner LIVING CITY Listening Post – 4 Ways Devonport Chamber of Commerce & Industry Giant Steps 3 Day Bike Ride Welcome Dinner Guest starter – Giant Steps 3 Day Bike Ride Discover the Top End of Tassie – National Youth Week, Devonport High School DF&WF – Twilight at Barringwood Soroptimists International Change Over Dinner Run Devonport Run Devonport Little Athletics Award Presentations DF&WF – CWA Cooking, Hillcrest Primary School Ald Helen Barnett – Hobart City Council Clinton Walker – Stanley Sea View Inn Radio 7AD interview with GM Ian McCallum LGAT General Meeting Metropolitan City Group Meeting Devonport City Focus Group Committee meeting QANTASLink – Ashleigh Franke LGAT Mayor’s Workshop TL Networking Function Prairie Signmakers ‘Social Circus’ – C&FHC East Devonport Tourism Industry Council Tasmania – Simon Currant (Chairman) East Devonport Gem & Mineral Fair Miandetta Primary School Gateway Church Bluff Precinct Working Group DFWF 100 Mile Dinner, Drysdale House 7AD Radio interview Nixon Street Primary School Welcome – visiting Minamata students (JPN) National Broadband Network LIVING CITY listening post – Spreyton IGA
FINANCIAL IMPLICATIONS Mayoral expenses are costed to the general ledger account for Alderman Support and are listed in a separate report.
RISK IMPLICATIONS
It is believed there are no risks associated with this report.
CONCLUSION
Meetings and functions attended by the Mayor will be reported on a monthly basis.
ATTACHMENTS Nil Recommendati on
RECOMMENDATION That the report advising of the Mayor’s meetings and functions for the month of March 2013 be received and noted. ITEM 10.1
PAGE 102 Report to Council Meeting on 15 April 2013
ITEM 10.1
PAGE 103 Report to Council Meeting on 15 April 2013 Gener al M anager's R eports
11.0
GENERAL MANAGER'S REPORTS
11.1 2012/13 Annual Plan U pdate as at 31 M arc h 2013
11.1
2012/13 ANNUAL PLAN UPDATE AS AT 31 MARCH 2013 File: 26469 D293319
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.5
Develop, maintain and monitor a fully integrated strategic and business planning process that meets legislative requirements and provides an increased performance management reporting capacity across the whole organisation and with external stakeholders
PURPOSE
To provide an update on progress of the 2012/13 Annual Plan as at 31 March, 2013.
BACKGROUND
Council adopted its 2012/13 Annual Plan on 18 June, 2012. The Annual Plan outlines the Actions to be undertaken this financial year to work towards achieving our Strategic Goals.
COMMENTARY
The Annual Plan has been developed to guide Council in its Actions to ensure the future aspirations of the Devonport community can be achieved. Highlights of this quarter include: General Manager’s Portfolio
MAV Public Liability/Professional Indemnity Audit undertaken in February. Audit score increased to 91% (from previous score of 84% in 2012). Interns from the University of Tasmania have commenced projects, including 50-50 Gender Equity and e-Learning Development and Induction review. TRIM (Electronic Data Records Management System) upgrade undertaken. Audits of Business Excellence teams and Organisational Performance Review undertaken. Establishing case studies to guide future project teams.
Customers & Community Portfolio
Commenced development of Carbon Reduction Plan, including establishment of an Internal Working Group. Formal agreement signed off between Ticketmaster, Ticketek at the Devonport Entertainment and Convention Centre. Four 8 Film Festival launched at the Gallery and presented at CMax. Attended by over 100 people.
Technical & Finance Portfolio
Review and update of Asset Management Improvement Strategy undertaken.
ITEM 11.1
PAGE 104 Report to Council Meeting on 15 April 2013
Draft revision of the Open Space Strategy being developed, addressing key changes identified from review in 2011/12. Stakeholder comment incorporated into revised document. Building Energy Audit completed.
While a progress comment is provided on each Action in the attached report for the information of Aldermen and the community, the graph below provides a summary of the progress as at 31 March, 2013. ANNUAL PLAN ACTION STATUS ORGANISATION
Actions on Track 59.15% Actions off Track 40.85%
FINANCIAL IMPLICATIONS
Budget implications are communicated to Aldermen separately and do not form part of this report.
RISK IMPLICATIONS It is not believed there are any risks associated with this report.
CONCLUSION The 2012/13 Annual Plan Progress Report as at 31 March, 2013 is provided for the information of the Aldermen and the community.
ATTACHMENTS 1.
Quarterly Report Against Annual Plan 2012-13 to 31 March 2013 Recommendati on
RECOMMENDATION That the 2012/13 Annual Plan update as at 31 March, 2013, as outlined in the attached report, be received and noted.
ITEM 11.1
PAGE 105 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 106 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 107 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 108 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 109 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 110 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 111 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 112 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 113 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 114 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 115 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 116 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 117 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 118 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 119 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 120 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 121 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 122 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 123 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 124 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 125 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 126 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 127 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 128 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 129 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 130 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 131 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 132 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 133 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 134 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 135 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 136 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 137 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 138 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 139 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 140 Quarterly Report Against Annual Plan 2012-13 to 31 March 2013
ITEM 11.1
ATTACHMENT [1]
PAGE 141 Report to Council Meeting on 15 April 2013 11.2 El ected Members Expenditure Repor t
11.2
ELECTED MEMBERS EXPENDITURE REPORT File: 22947 D293465
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
PURPOSE To detail expenditure of both the Mayor and Aldermen for the previous month.
BACKGROUND This report is in response to Council resolution 49/12 “That Council be provided with a specific monthly report in relation to expenditure incurred, in excess of statutory allowances, for both the Mayor and Aldermen.”
COMMENTARY Expenditure processed in March: Mayor Steve Martin $ 41.48 $ 150.50 $ 301.74 $ 180.00 $ 69.09 $ 114.22 Aldermen $ $ $ $ $
394.68 35.00 381.82 660.00 859.43
Mobile telephone expenses Accommodation – Sydney Taxi expenses – Sydney meetings Awards Australia dinner Meal expenses – Sydney Taxi expenses – Melbourne meetings i-Pad monthly fee Ald Rockliff - Devonport Racing Club dinner Ald Hollister – LGAT Training registration Ald Hollister – LGAT Training registration Ald Hollister – accommodation and travel expenses for training
Due to the timing of Credit Card statements and invoices, expenditure will be reported as and when the account is paid. Items in this report may relate to transactions that occurred in previous months.
FINANCIAL IMPLICATIONS Mayoral expenses are costed to the general ledger account for Alderman Support and are listed in a separate report.
RISK IMPLICATIONS
It is believed there are no risks associated with this report.
CONCLUSION
Expenses will be reported on a monthly basis as adopted by Council at the March 2013 meeting. ITEM 11.2
PAGE 142 Report to Council Meeting on 15 April 2013
ATTACHMENTS Nil Recommendati on
RECOMMENDATION That the report advising of Mayoral and Aldermanic Expenditure for the month of March 2013 be received and the information noted.
ITEM 11.2
PAGE 143 Report to Council Meeting on 15 April 2013 Customers and Community R eports
12.0
CUSTOMERS AND COMMUNITY REPORTS
12.1 Minutes of C ontrolli ng Authoriti es, Wor king Groups and Speci al C ommi ttee M eetings
12.1
MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS File: 27670D293116
RELEVANT PORTFOLIO Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective administration and operation of Council’s committees
PURPOSE To present the Minutes of Controlling Authorities, Working Groups and Special Committee Meetings managed by the Community Services Portfolio of Council.
BACKGROUND The relevant information specific to each Controlling Authority, Working Group and Special Committee is outlined in individual reports.
COMMENTARY
The Minutes of the following Committee Meetings are attached: Devonport Recreation Centre Special Committee Maidstone Park Management Controlling Authority Don Railway Special Committee Devonport Entertainment and Convention Centre Committee Devonport Eastern Shore Project Special Committee Devonport City Focus Group Julie Burgess Trust Special Committee
FINANCIAL IMPLICATIONS The financial implications are outlined in individual reports and all are in accordance with existing budgets.
RISK IMPLICATIONS
It is believed there are no risks associated with this report.
CONCLUSION
The Controlling Authorities, Working Groups and Special Committees will continue to meet and provide Council with information and recommendations for community facilities and services.
ATTACHMENTS 1.
Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 13 February 2013 [File: 26555]
ITEM 12.1
PAGE 144 Report to Council Meeting on 15 April 2013
2.
Unconfirmed Minutes of the Maidstone Park Management Controlling Authority - 19 February 2013 [File: 26588]
3.
Unconfirmed Minutes of the Don Railway Special Committee - 28 February 2013 [File: 13705]
4.
Unconfirmed Minutes of the Devonport Entertainment and Convention Centre Committee - 5 March 2013 [File: 23459]
5.
Unconfirmed Minutes of the Devonport Eastern Shore Project Special Committee - 12 March 2013 [File: 24656]
6.
Unconfirmed Minutes of the Devonport City Focus Group - 20 March 2013 [File: 26707]
7.
Minutes of the Julie Burgess Special Committee - 21 February 2013 [File: 26965] Recommendati on
RECOMMENDATION That the Combined Minutes of Controlling Authorities, Working Groups and Special Committees by received and noted.
ITEM 12.1
PAGE 145 Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 13 February 2013 [File: 26555]
ATTACHMENT [1]
MINUTES OF THE DEVONPORT RECREATION CENTRE SPECIAL COMMITTEE HELD IN THE COUNCIL COMMITTEE ROOMS ON WEDNESDAY 13 FEBRUARY 2013 COMMENCING AT 5.15PM PRESENT Committee Members Matthew Cock Ald Leon Perry Bruce Robinson Rick Forth David Cole Ken Mason Peter Rasmussen Kim Robinson
Chairman Independent Independent Independent Table Tennis Table Tennis Basketball (DBC)
Council Officers Stuart Jones
Marketing, Tourism and Recreation Manager (MTRM)
APOLOGIES Kate Beer Fabio Pizzirani Sam Lawrence
Devonport Community House Sports & Recreation Coordinator (SRC) Sports and Leisure Officer (SLO)
1.0
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the minutes of the meeting held on 12 December 2013 be received and noted. D. Cole/R. Forth
CARRIED
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES Nil.
4.0
CORRESPONDENCE Inwards Outwards B. Robinson/K. Mason
5.0
CARRIED
CLUB REPORTS 5.1 Basketball 6 wheelie bins are required for units. Action: MTRM to follow up on wheelie bin request. 5.2
Squash The Enzed Invitational Tournament commenced on 12 February 2013.
5.3
Table Tennis 33-36 first roster. 2-3 squash courts. Tas Open, 2014 June/July. ITEM 12.1
PAGE 146 Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 13 February 2013 [File: 26555]
5.4
The Playhouse Kate Beer sent a report to be read out at the meeting. The Playhouse is reopening on Monday, 18 February 2013 with a new kitchen and reception area. They are hoping to increase the number of interactive food programs for 0-5 year olds and their parents. This year the Playhouse will be running art/craft, food growing and cooking programs weekly.
6.0
FINANCIAL REPORT Presentation of the Financial Report – deferred until March meeting.
7.0
RECREATION OFFICERS REPORT Deferred until March meeting.
8.0
GENERAL BUSINESS
9.0
ATTACHMENT [1]
8.1
Foyer/Entrance/Cleaned A request was made to remove chairs, carpet and furniture currently located in the entrance of the stadium, via the Forbes Street entrance. Action: MTRM to follow up.
8.2
Under Stairs Storage A request was made seeking access to the storage area under the grandstand in the stadium. Action: MTRM to follow up.
8.3
Floor Clarification and detailed on the time required to undertake annual maintenance on the stadium floor was requested. Action: MTRM to follow up.
NEXT MEETING Wednesday, 10 April 2013 at 5.15pm. Meeting closed: 6.00pm
ITEM 12.1
PAGE 147 Unconfirmed Minutes of the Maidstone Park Management Controlling Authority - 19 February 2013 [File: 26588]
ATTACHMENT [2]
Meeting Minutes Date- 19/02/2013 PresentJ. Baldock, R. Dewis, Alderman A. Rockliff, J. Bingham, I. Moore, E. Woolley, T. Lunson, L. Baulch, K. Donaghy, C. Donaghy, F Pizzirani, N Whelan, E, Van Overmeeren, M. Campbell, P. Foley. Apologies Alderman S. Martin, J. Dewis, G. Foster, G. Febey, O. Cornick, H. Koerner Minutes I. Moore / L. Baulch Prior to the meeting beginning Ted offered condolences on behalf of the MPMCA to Owen Cornick on the recent passing of his wife Willis. A minutes silence was observed in tribute to Owen and his family. Business Arising From Minutes The amenities block upgrade is ongoing. No 2 oval has been upgraded with more water provided to improve the surface. Partial spraying of the weeds has been done. The site location for the Lapidary Club and the planning application is ongoing and still waiting on approval to change zoning of required ground. Correspondence C. Donaghy / F. Pizzirani Business Arising From Correspondence Nil Financial Report Bank Balance as at 31st January, 2013
ITEM 12.1
$10708.37
PAGE 148 Unconfirmed Minutes of the Maidstone Park Management Controlling Authority - 19 February 2013 [File: 26588]
ATTACHMENT [2]
Accounts For Payment Bond refund : Paul $70.00 Council roving gang xmas gift $80.00 Tas Pak (hall requirements) $89.32 Luzette Florists - Dewis family $70.00 -Cornick family $70.00 Aurora Energy- Hall & Change rooms $1016.43 SFC - $466.90 MP - $549.53 Telstra $262.06 Caretakers - $24.64 MP - $237.42 Devonport Electrical Service - cottage repairs $188.36 J. Bingham / T. Lunson General Business M. Campbell: Michael congratulated Ted on his award for Devonport citizen of the year. J. Baldock: Jamie thanked Fab for his prompt action in acting on matters concerning Maidstone Park. P. Foley: Peter endorsed the congratulations for Ted's award. R. Dewis: Rod reported that the curtains at the rear of the hall were disintegrating and needed replacing. Tracey agreed to look into the matter and get quotes if required. Rod also stated that despite signs erected regarding non no smoking a large amount of cigarette butts were being left on the ground in front of the cricket club creating unnecessary work that should be dealt with by the relevant club. It was decided that Fab would look into the possibility of providing more ashtrays or a suction machine. Maidstone Park representative were to report back to their clubs regarding the matter and try to eliminate the problem. J. Bingham: Jeff reported the condition of the No1 oval is excellent and that the cricket club was going well approaching the forthcoming finals series. ITEM 12.1
PAGE 149 Unconfirmed Minutes of the Maidstone Park Management Controlling Authority - 19 February 2013 [File: 26588]
ATTACHMENT [2]
Lapidary Club: Ken and Colleen reported that they understand they are in a 'wait and see' situation after submitting their plans regarding relocation to Maidstone Park in December. F. Pizzirani: Fab requested that it be put on the agenda for the next meeting that a discussion will be held regarding an alternate public walkway proposal that would have less impact on the pony club and may be a win/win for all parties. New plans will be submitted at the meeting. Fab informed the committee that another organisation would like to purchase the high fencing at the back of the baseball diamond. It was agreed that discussions would be held in regard to the matter. Fab also reported that work on the netball courts has been completed. N. Whelan: Nigel noted that the area in between the bowls club and Mersey Main road look better already after clearing has begun. Meeting Closed 8.05pm Next Meeting Tuesday, April 16th
ITEM 12.1
PAGE 150 Unconfirmed Minutes of the Don Railway Special Committee - 28 February 2013 [File: 13705]
ATTACHMENT [3]
MINUTES OF THE DON RAILWAY SPECIAL COMMITTEE (DRSC) HELD AT DEVONPORT CITY COUNCIL ON THURSDAY 28 FEBRUARY 2013 COMMENCING AT 1PM PRESENT Committee Members Ald Lynn Laycock Chairperson Ald Alison Jarman Ald Graham Kent Glen Stewart Don River Railway Warren Woodberry Don River Railway Council Officers Evonne Ewins April Nelson
Assistant General Manager, Customers & Community (AGMCC) Executive Assistant, Customers & Community
Invited Ian Waller
Cradle Coast Authority
APOLOGIES Ald Grant Goodwin 1.0
CONFIRMATION OF MINUTES The Committee recommends to Council that the previous minutes of the meeting held 22 November 2012 be received and noted with the change that the meeting was held in the Devonport Council Committee Rooms. Moved: G. Kent/W. Woodbridge
CARRIED
2.0
BUSINESS ARISING FROM PREVIOUS MINUTES 2.1 DCC had raised 21 Volunteer Policies for DRR which have been adopted by the DRR Board.
3.0
KEY MILESTONES – (TABLE FROM PREVIOUS MINUTES)
Description
Target Date
Comments
Completion of the Strategic Plan
November 2012
DRSC to review the plan to determine a focus, direction and clear priorities
TBC - ASAP
4.0
DRR are reviewing the 2009-2011 Strategic Plan
STRATEGIC PLAN Agreed the Strategic Plan is to be a priority as there are a number of actions that the committee would be able to assist with and support in a short timeframe. A number of action items resulted from discussions: Actions Ian Waller to approach Tourism Students at Hellyer College to gauge interest in a project – e.g. Rail Car Coffee Shop ITEM 12.1
PAGE 151 Unconfirmed Minutes of the Don Railway Special Committee - 28 February 2013 [File: 13705]
5.0
ATTACHMENT [3]
Warren to contact Roger Martin for assistance with the plan and advise April via email of the progress and decision.
Extra column to be included in the Strategic Plan to include who is ‘Responsible’.
Warren and Evonne to meet to look at areas to assist in Strategic Responsibility
Ian to review marketing and promotion to provide options.
Ian to advise via email the details of the key stakeholder meeting for Devonport Marketing.
REPORT FROM DON RIVER RAILWAY DRR are now members of the DCCI and Devonport Tourism Association The recent volunteer promotion has seen an increase of 14 personnel. This promotion will be ongoing due to the success. Areas of concern are still the lack of workshop supervisor, cohesion and continuity of work. The 1951 loco is going to take longer to restore to service than initially planned due to the domino effect of finding more to repair as repairs are undertaken. Costs and tradesman skills are proving difficult with an extremely tight budget. Actions Suggested DRR detail the skill set required and approach some of the service clubs again for assistance. Contact via letter with a project suggestion/s. Met with Andrew Ford who has advised that they currently don’t have the man power to assist DRR. Thank-you to Dave Wallace from Council for his assistance in rectifying the problem with the Jiloa Way culvert. Grant acquittal to be submitted as the sleepers have been purchased.
6.0
GENERAL BUSINESS 6.1 Suggested radio promotion on ABC would be more beneficial to target the age specific audience. Launceston speak with ABC radio approx 4x a year. 6.2
Formalise the approach to David O’Byrne to have DRR included in the rail restructure and offer services. Try to leverage from the West Coast Rail as the structure of railway will be under review.
Actions As a result of discussions Ian will write to David O’Byrne. 6.3
Glen advised there has been advice to the public that there are 2 different standards of track, but this is incorrect. There is only one standard of track.
6.4
Council are currently undertaking their budget deliberations. Suggested that the security fencing and CCTV camera be included for consideration.
NEXT MEETING TO BE HELD 28 MARCH AT 1PM IN THE COUNCIL COMMITTEE ROOMS (4TH THURSDAY OF THE MONTH) PLEASE SEND APRIL AN EMAIL IF PARKING PERMITS ARE REQUIRED. ITEM 12.1
PAGE 152 Unconfirmed Minutes of the Devonport Entertainment and Convention Centre Committee - 5 March 2013 [File: 23459]
ATTACHMENT [4]
MINUTES OF THE DEVONPORT ENTERTAINMENT & CONVENTION CENTRE SPECIAL COMMITTEE HELD IN THE VICTORIA ROOM AT THE DECC ON TUESDAY 5 MARCH 2013 COMMENCING AT 4.15PM
PRESENT Mayor Steve Martin Ald Annette Rockliff Ald Alison Jarman Stuart Jones Debbie Kershaw Matt Groom Sarah Masters
Marketing, Tourism & Recreation Manager (MTRM) DECC Manager DECC Theatre Technician Community Services Administration Officer
APOLOGIES Nil 1.0
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the minutes of the meeting held 25 September 2012 be received and noted. Ald Jarman/Ald Rockliff CARRIED
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES
4.0
3.1
Social Media Promotion Ald Jarman asked that any events or shows that are being held at the DECC, , need to be promoted strongly on social media such as Facebook. Action: MTRM to follow this up with Council’s Communication & Engagement Officer.
3.2
Corporate Seating This has not progressed at this stage. It will be further investigated in the future.
GENERAL BUSINESS 4.1
Capital Items Capital works in regards to the stage were discussed. Matt Groom advised that he would be putting forward the following items to be included in the budget: Lighting 12 Litecraft Mulipars. These LED wash fixtures are planned to replace conventional overhead washes for Eisteddfods, conventions and most amateur productions. In the case of the Eisteddfods, a conventional wash would draw around 18,000 watts, as compared to around a 1,600 watt draw from these LED fixtures.
ITEM 12.1
PAGE 153 Unconfirmed Minutes of the Devonport Entertainment and Convention Centre Committee - 5 March 2013 [File: 23459]
ATTACHMENT [4]
Audio 12 way 40 metre loom. This loom would enable the DECC to produce professional multitrack recordings, using equipment already in DECC stock. This could be used for Devonport Jazz making it possible to produce highly quality recordings for promotional material.
Sennheiser radio. With the government’s digital dividend coming into effect at the end of this year, all the DECC’s older radio stock will become illegal to operate. The DECC has been slowly replacing this stock, and this last purchase will complete the process.
4 x RCF, 4 x shure beta, 4 x shure sm. This product is to add to the Council pool PA, to reduce hire costs come Devonport Jazz.
DECC Screen
This projection screen will be used across DECC, the Gallery and Events. It will the DECC’s ability to present product, and reduce hire costs across three areas of Council.
Debbie Kershaw also outlined further items to be put forward for possible inclusion in the budget: 4.2
Installation of climate control system for foyer, function rooms and theatre. Reverse cycle air-conditioner in the dressing rooms. Reverse cycle air-conditioner in box office. Exhaust fan in atrium. Backstage replacement of non-slip flooring. Glass surround for sound/lighting area. Whiteboard and a couple of flip charts.
Ticketing MTRM reported that the DECC are now a dual ticketing agency selling for both Ticketek and Ticketmaster. Ald Jarman asked that this be strongly promoted.
5.0
REPORTS Nil
6.0
NEXT MEETING To be advised
Meeting closed: 4.55pm
ITEM 12.1
PAGE 154 Unconfirmed Minutes of the Devonport Eastern Shore Project Special Committee - 12 March 2013 [File: 24656]
ATTACHMENT [5]
MINUTES OF THE DEVONPORT EASTERN SHORE PROJECT SPECIAL COMMITTEE HELD AT THE EAST DEVONPORT RECREATION AND FUNCTION CENTRE ON TUESDAY, 12 MARCH 2013 COMMENCING AT 4.00PM PRESENT Committee Members Clyde Eastaugh Ald Graham Kent Ald Lynn Laycock Ald Grant Goodwin Lynne Dolbey Vonda Morris Maureen Clark Council Officers Kathryn Maxell Sarah Masters
Chair
Sustainable Communities Manager Community Services Administration Officer
APOLOGIES Nil. 1.0
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the previous minutes of the meeting held 5 February 2013 be received and noted. L. Dolbey/Ald Laycock CARRIED
2.0
DECLARATION OF INTEREST Clyde Eastaugh declared that one of his companies had recently purchased a property at 6 Stephen Street, East Devonport. A Declaration of Interest form was completed.
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1
Murray/Wright Street Car Park This item is to be kept on future agendas. Action: Sustainable Communities Manager to talk to TT-Line in regards to promoting East Devonport on Spirit FM and also talk to 7AD. Sustainable Communities Manager to ask TT-Line what time check-in booths are opened on double sailings.
3.2
Grant for Water Fountain Sustainable Communities Manager and the Chair worked on and submitted the documentation for a grant for a water fountain. Eastern Shore Community House was the sponsor of this project.
3.3
Maintenance Sustainable Communities Manager reported that the graffiti under the bridge is the responsibility of DIER as this is not Council infrastructure. An action request has been raised for the overgrown shrubs on the corner of Norton Way and Wright Street to be looked at.
3.4
Tarleton Street ITEM 12.1
PAGE 155 Unconfirmed Minutes of the Devonport Eastern Shore Project Special Committee - 12 March 2013 [File: 24656]
ATTACHMENT [5]
This item is to be kept on future agendas. Action: Sustainable Communities Manager to investigate what documents are on file in regards to previous work undertaken on Tarleton Street upgrade. 4.0
GENERAL BUSINESS 4.1
2013/2014 Budget Sustainable Communities Manager advised that 2 items have been put forward for consideration during the budget process: More tables and chairs in Reg Hope Park;
Tables, chairs, rotunda and bbq for Pioneer Park;
The Chair suggested that the bbq in Pioneer Park be situated between the skatepark and the playground equipment. All Committee members were in agreement. Ald Laycock commented that the Committee, through consultation with the community, should advise where all new equipment should be placed within the parks. All Committee members were happy with the budget items put forward. 4.2
Reg Hope Park - Parking Ald Kent noted that the parking area at Reg Hope Park is continually overflowing and that a solution is required. The Chair suggested talking to the Mersey Yacht Club to ask whether their car park could be utilised. Once Mersey Yacht Club’s position is known this issue can then be taken to Council’s Traffic Committee. It was resolved that Ald Kent put this issue to the April Council Meeting. M. Clarke/V. Morris CARRIED Action: Ald Kent to raise issue at April Council meeting. Ald Goodwin to raise issue of parking on grass at Julie Burgess Committee Meeting.
[Ald Goodwin arrived 4.20pm] 4.3
Grants Sustainable Communities Manager advised that an application will be submitted to Tas Community Fund for a grant for exercise equipment. This equipment will need to be high quality and robust. The Committee then went through a draft application form. Action: All members of the Committee to forward details of skills and experience to Sustainable Communities Manager for inclusion in the application. The Chair to contact local politicians in order to obtain letters of support. Sustainable Communities Manager to complete and finalise application.
[Ald Kent left meeting at 4.20pm]. 4.4
Reg Hope Park Ald Laycock advised that she will be attending a briefing on Wednesday night where she will raise the issue of weeds at Reg Hope Park and ask that a maintenance program be undertaken in order to maintain both Reg Hope and Pioneer Parks. ITEM 12.1
PAGE 156 Unconfirmed Minutes of the Devonport Eastern Shore Project Special Committee - 12 March 2013 [File: 24656]
ATTACHMENT [5]
4.5 Signage This item is to be included the next agenda. 6.0
NEXT MEETING The next meeting will be a Strategic Meeting which will be held on 23 April 2013 from 3.00pm to 5.00pm at the East Devonport Recreation Centre. This meeting will focus on the need to review the objectives of the Committee in respect to community involvement and support and confirmation of future projects within the framework of existing and future planning needs. Committee Members are encouraged, prior to the meeting, to consider and note: the future role of the group in keeping with its charter; and what are the likely priorities to meet the longer term objectives.
Meeting closed 4.55pm
ITEM 12.1
PAGE 157 Unconfirmed Minutes of the Devonport City Focus Group - 20 March 2013 [File: 26707]
ATTACHMENT [6]
MINUTES OF THE DEVONPORT CITY FOCUS GROUP HELD AT DEVONPORT CITY COUNCIL ON WEDNESDAY 20 MARCH 2013 COMMENCING AT 3.30PM PRESENT Committee Members Mayor Steve Martin Ald Lynn Laycock Ald Alison Jarman Eric Mobbs Suzy Jones Susanne Dobrowski Sylvia Sayers
Chairperson DCCI Retail sector Tourism sector Independent
Council Officers Stuart Jones Suzy Parravicini April Nelson
Marketing, Tourism & Recreation Manager Marketing & Tourism Co-ordinator Executive Assistant, Customers & Community
Invited Ashleigh Franke
QANTAS Link
Visitor Kim Robinson APOLOGIES Igor Van Gerwen Janene Wilczynski Tim Gott 1.0
Tourism sector Retail Sector Retail sector
CONFIRMATION OF MINUTES The Committee recommends to Council that the previous minutes be received and noted. Moved: S. Sayers / S. Jones
2.0
CARRIED
BUSINESS ARISING FROM PREVIOUS MINUTES 2.1 Devonport Tourism Association Stu Jones sent a letter to the DTA and also met with Graham Jones. Kim Robinson attended as still awaiting DTA to formalise their Committee representative in writing. Actions DTA to formalise in writing their nominated Committee representative. 2.2
3.0
Coat of Arms Eric Mobbs advised he would be unable to act as judge for the Coat of Arms. Faye Gardam has verbally advised her commitment and the Mayor will send letters to the other nominations.
REPORTS AND DISCUSSION 3.1 DCCI. Currently struggling with staffing due to medical reasons, so contact Eric on his mobile for urgent matters. ITEM 12.1
PAGE 158 Unconfirmed Minutes of the Devonport City Focus Group - 20 March 2013 [File: 26707]
ATTACHMENT [6]
Busy with DFWF. Held a meeting with Chris Preston from the Devonport Foreshore Market as there are concerns with the restrictions being enforced by the Council Health Department on food vendors. DCCI advised they will follow up with Council to address their concerns. Actions Mayor said he would follow up on concerns re: Council Health Department. 3.2
4.0
Closure of Businesses. Discussion that there were concerns some business owners were operating and not seeking assistance from available support services.
GENERAL BUSINESS 4.1 Welcome to Ashleigh Franke – QANTAS Link. The Mayor welcomed Ashleigh Franke to the group and advised she was welcome to attend the meetings whenever she was available to keep the group informed about QANTAS Link. Ashleigh advised the following: Figures are down significantly in the last 12 months 2 services to Devonport have been upgraded March has shown signs of improvement Still participating in the Community, being active and are supporting the DFWF Airport upgrade is a positive gateway to Devonport Airfare wars are continuing out of Launceston Capacity is not being fully utilised Currently reviewing Devonport to provide a good service Offsets not available out of Devonport to offer “Frenzy Friday” options Discussion Topics Dev to Syd service Monday and Friday. Sylvia S suggested the Chamber could survey the community if necessary to evaluate the viability of the service. Kim R advised that a previous survey had minimal take-up to warrant pursuing. Motion was moved to include a survey and webpage to gauge feel from the community of a Syd to Dev (return) flight and days of use. This would be requested to run in a later addition of the Council Community Newsletter. Moved: Eric M / Lynn L 4.2
CARRIED
Living City Feedback: From Igor - I have no real new agenda items but I would like to commend the council with the Living City project and how it is handled to date. It’s fantastic. I believe that the setting up of the “Independent Community Taskforce” is a great way to get input from the community but we have to be careful that other proposals don’t piggy back on the media coverage this generates. It creates confusion: e.g. Sunday Examiner’s 10/3/13 front page story. Council sent out a media release not supporting. There is a need to stay focused on Living City. ITEM 12.1
PAGE 159 Unconfirmed Minutes of the Devonport City Focus Group - 20 March 2013 [File: 26707]
ATTACHMENT [6]
From Sylvia – feedback she has received: Best example of PR exercise Critical consultation phase but there must be a next phase Growing curiosity around the next step Continue with the PR and getting the message out there Public needs to see some activity. 4.3
Empty Shops Ald Jarman advised she had submitted a Notice of Motion to Council in regard to the number of empty shops in Devonport.
4.4
PAYL Eric raised concerns over the PAYL motion that was passed to be complete by 30 Jun but the latest documents show this will occur later.
Actions Mayor to follow up at there was some conjecture over the facts. 4.5
Events Request was made to reinstate the overview of planned events including the break down of the budget ($35k) and how it has been allocated.
Actions Marketing to brief the next meeting on Events. 4.6
Agenda Items Motion to include a new agenda heading titled, ‘Marketing Progress Report and Strategy’. This would include upcoming events, forecast reporting, and calendar of events. Moved: Sylvia S / Alison J
4.7
CARRIED
Retailers Suzy J advised they have had the best February in 4 years. Passport Surf noted at the Retail Committee there had been an increase in shoppers and a lot of new faces in the store.
5.0
BRAINSTORMING SESSION Nil due to time restraints
6.0
NEXT MEETING To be held at Devonport Committee Rooms, 18 April 2013 at 3pm. Please advise April prior to the meeting if parking permits are required for the Rooke St carpark.
Meeting closed: 4.50pm
ITEM 12.1
PAGE 160 Minutes of the Julie Burgess Special Committee - 21 February 2013 [File: 26965]
ATTACHMENT [7]
MINUTES OF THE JULIE BURGESS TRUST SPECIAL COMMITTEE HELD AT THE DEVONPORT CITY INTERNAL MEETING ROOM ON THURSDAY 21 FEBRUARY 2013 COMMENCING AT 5PM PRESENT Committee Members Ald Graham Kent Ian Martin Peter Higgins David Kent Council Officers Margaret Griggs APOLOGIES Tim Gott Ald Grant Goodwin Lester Jackson 1.0
Devonport City Council Community Member Chairman Community Member Project Officer Community Member Devonport City Council Community Partnerships Manager (CPM)
CONFIRMATION OF MINUTES The Committee recommends to Council that the previous minutes of the meeting held 15 January 2013 be received and noted. G. Kent/I. Martin
CARRIED
2.0
DECLARATION OF INTEREST Nil
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES 3.1
Booklet – contacts. Books sold well at the Australian Wooden Boat Festival (AWBF). Launch will be arranged on T. Gott’s return. Books will be sold at the Bass Strait Maritime Centre (BSMC) and through local and mainland distributors.
3.2
Australian Wooden Boat Festival (AWBF) Was a great success. Agreed that thank you letters should be forwarded to the AWBF Committee. Action: G. Kent to do a letter to the AWBF Committee as Master of the Vessel. Action: P. Higgins to do a letter to the AWBF committee as Chairman of the Julie Burgess Trust Special Committee (JBTSC). Debrief held with crew, Master of the Vessel’s report was circulated to committee members. Action: Project Officer to do an overall report of the AWBF. Some repairs and maintenance to be completed. There will be no long trips until propeller vibration issue is resolved.
3.3
Disability Access Assessment Action: Project Officer and CPM still to document and extract actions required and provide a list to committee members.
ITEM 12.1
PAGE 161 Minutes of the Julie Burgess Special Committee - 21 February 2013 [File: 26965]
3.4
Julie Burgess Operations Committee (JBOC) Final Meeting of JBTSC will be held March 26.
3.5
Survey Survey certificate received from MAST.
ATTACHMENT [7]
The Julie Burgess can take up to 28 people including crew in sheltered waters. Sheltered waters extend along the coast. 4.0
GENERAL BUSINESS 4.1
Conservation. No progress to report.
4.2
Vessel Operational Matters 4.2.1 Crew Sailing schedule amended to reflect committee decision to have public sailings, Sundays and Wednesdays – 2 sailings per day. Weather not good for Sunday (24th ). Suggested that until BSMC is open, decisions re cancellations due to weather be made at 1pm Friday and passengers and crew advised. For extended trips, those passengers that wish to participate with sailing the vessel (Adventure Sails) they will be required to sign on as a trainee under guidance of the master of the vessel (MOV) and crew for the duration of the voyage. Ideal numbers 6 passengers/4 crew. Action: Project Officer to prepare documentation for participation with sailing the vessel. 4.2.2 Volunteers Applications have been received from potential crew members which will help with a roster. C. Gibbs has indicated her interest and availability for Purser Duties. P. Higgins will give C. Gibbs an induction on Sunday. It was suggested that we have the vessel open for public inspections for a gold coin donation e.g. Saturday afternoon 2-4pm. Those volunteers not directly involved as crew may be interested in assisting. Action: P. Higgins to draw up a roster for public inspections. Action: Project Officer to check with M. Chandler if interested in public inspections. 4.2.3 Pontoon The CPM is following up a storage shed. Heavy blocks of iron have been acquired to hold down the shed which will at the same time trim the pontoon with ballast.
4.3
Financials Financial reports tabled. Approximate costs for repairs and maintenance from AWBF voyage tabled. Members agreed that an outstanding account be paid as supporting documentation had been provided. 4.3.1 Capital Items List of capital Items for budget provided and will be included in budget process. ITEM 12.1
PAGE 162 Minutes of the Julie Burgess Special Committee - 21 February 2013 [File: 26965]
4.4
ATTACHMENT [7]
Publicity /Marketing There was excellent coverage in Hobart and locally of the AWBF. P. Higgins is doing a presentation to the North West Walking Group 18 March.
4.5
Other Funding 4.5.1 Sponsorship/ Donations Nil. 4.5.2 Acknowledgement of Support Letters and certificates of support were sent out to Jotun for paint supplied, Top Centre Laundry for linen and J. Carson for assistance with filming.
5.0
OTHER BUSINESS 5.1
Calendar of Events List distributed to members. Request received from Seafest at Triabunna March 22/23. Members agreed it was too soon for another long trip, some repairs and maintenance required first. Action: Project Officer to advise organisers. Request York Cove Water Festival – suggest it be overnight April 13/14 to maximise income by doing trips in the Tamar River if possible. Also take passengers from Devonport @ $300pp. Action: Project Officer to check with P. Hale before finalising.
5.2
Keys Request for keys for those working on ketch. Project Officer reminded members that keys have to be controlled and signed for.
5.3
Plaques The Julie Burgess is a heritage listed ketch. Request that the Project Officer find out if there are plaques or certificates that could be obtained to display on the ketch.
5.4
Sign Temporary sign has been done
6.0
AGENDA ITEMS FOR NEXT MEETING Nil.
7.0
NEXT MEETING Final meeting for JBTSC will be Tuesday 26 March at 5pm at the Devonport City Council Internal Meeting Room. Meeting closed at 6.47pm.
ITEM 12.1
PAGE 163 Report to Council Meeting on 15 April 2013 Tec hnic al and Fi nanc e R eports
13.0
TECHNICAL AND FINANCE REPORTS
13.1 Capital Wor ks Report
13.1
CAPITAL WORKS REPORT File: 26405D293088
RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.5
Develop and maintain a long term Capital Improvement Program
PURPOSE
To inform Council of the progress of the Capital works program for the 2012/13 financial year.
BACKGROUND The attachment to this report is a summary view of the current status of Council’s Capital Works projects. The program focuses on the progress of the onsite construction works, rather than including all the aspects which occur before work starts on site (i.e. design, consultation, tendering etc.). This allows a clear picture on when physical site construction is planned to start for a particular project and also provide an indication of actual progress against what was planned.
COMMENTARY Council has approved a $21,624,107 capital expenditure budget for 2012/13. A detailed program has been developed to plan when each project will occur. The program is reviewed quarterly to amend schedules which are known to have changed for external reasons. This report reflects changes made following a review of progress at the end of March 2013. As a result of the review there have been some adjustments to the delivery method and timing for some projects. The attachment indicates the anticipated construction time frames for each project. All aspects of planning, design, delivery and capitalisation of projects are progressing with a number of projects completed, some under construction or about to commence. There are a number of projects prepared for external delivery with tenders awarded and contractors engaged and preparing to commence work shortly. The design and planning phase is either complete or substantially progressed for eighty seven projects and many of these are now delivered or in a construction phase. Contracts have already been awarded for seven of the larger outstanding projects and other remaining work is in hand. Also Council’s own operations construction teams are progressing allocated works and scheduled to commence other projects shortly. Recently completed works include the reseal programme, the William Street - Valley Road Intersection works, David Street kerbing and channelling replacement and the Reg Hope Park fence and seating. Projects which are well progressed include the Torquay Road drainage and pavement boxout work, Cycling Network Strategy (Miandetta Link), Open Space Management Plan (Horsehead Creek) and Nicholls Street pavement widening and kerbing and channelling. Work in progress includes Aiken Head walkway lighting. There ITEM 13.1
PAGE 164 Report to Council Meeting on 15 April 2013
are a number of projects in the process of preparing for commencement and these include the Edward Street Renewal, William Street Stormwater catchment stage 2 upgrade, David and John Street roundabout, Stony Rise and Tugrah Road roundabout and Saleyard Road Pavement renewal. The Aquatic Centre steel truss installation is now complete and roof sheeting over the pool hall is expected to be commenced within the next month. Roof installation and internal wall sheet hanging has commenced on the northern building. Mechanical services installation is also well advanced. Other tasks in progress include offsite fabrication of the 25 metre pool formwork. The plant, vehicle and IT renewal items are advancing and are generally on program. Two projects (Meercroft Park and Byard Park Toilet/change room) have been rescheduled for a later commencement due to uncertain scope and confirmation of external funding. Carried Forward Projects Several projects are currently assessed as likely to be deferred beyond the current financial year. These projects include CB0025- Bluff Restaurant Fit out, CP0021- Kempling Street Land and the balance of the new Aquatic Centre project. Given the recent progress with LIVING CITY it is further recommended that Project CT0045Rooke Street – Oldaker to Best pavement and kerb renewal be deferred and relisted for Council consideration in future budget discussions. During Councils 2012/13 budget deliberations the potential of this occurring was discussed and agreed that it be assessed in early 2013. Any urgent works required to this section of road could be undertaken as maintenance work to ensure it remains safe and functional until a full upgrade occurs.
FINANCIAL IMPLICATIONS It is anticipated that the 2012/13 Capital Works program will be completed within the allocated budget.
RISK IMPLICATIONS
Occupational Health and Safety Projects within the capital program include activities designated as High Risk under the model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects.
Assets, Property and Infrastructure The program delivery is essential to mitigation of the identified risks associated with asset renewal strategies.
Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and the Code for Tenders and Contracts.
Financial Capital works program expenditure is reviewed monthly with projections of expenditure provided for minimisation of financial risk.
Information Technology The Capital Program includes renewals for IT assets minimising the risk of redundancy and system failure.
ITEM 13.1
PAGE 165 Report to Council Meeting on 15 April 2013
Natural Hazards Natural Hazards are identified and engineering solutions to minimise the associated risks are included in project development. Frequently considered natural hazards include flooding from occasional excessive rainfall events.
Professional Indemnity/Public Liability Contracts for consulting and contracting include clauses to mitigate risks.
CONCLUSION The 2012/13 Capital works program has been reviewed and the program and project delivery methods amended accordingly. A number of projects are now under contract and are expected to commence this month.
ATTACHMENTS 1.
Capital Works Programme Recommendati on
RECOMMENDATION That: 1.
the progress report on the 2012/13 Capital Works Program be noted; and
2.
Council defer Project CT0045 “Rooke Street – Oldaker to Best pavement and kerb renewal” until further details regarding implications for this area resulting from LIVING CITY are known.
ITEM 13.1
PAGE 166 Capital Works Programme
ATTACHMENT [1]
ITEM 13.1
PAGE 167 Capital Works Programme
ATTACHMENT [1]
ITEM 13.1
PAGE 168 Report to Council Meeting on 15 April 2013 13.2 Contr act 1238 - William Str eet Pavement R econstr ucti on, Nic holls to George Street
13.2
CONTRACT 1238 - WILLIAM STREET PAVEMENT RECONSTRUCTION, NICHOLLS TO GEORGE STREET File: 28205D292567
RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bikeways and carparks at appropriate standards
PURPOSE To award a contract for reconstruction of road pavement, wearing surface, drainage & kerb and channel in William Street.
BACKGROUND
This report considers tenders received for William Street pavement reconstruction listed within the 2012/13 Capital Works Program.
COMMENTARY Tenders were publicly advertised and at the nominated closing time tenders were received from two companies. Both tenders received are conforming tenders and are summarised in Table 1: Table 1 CONTRACTOR
MAIN OFFICE BASE
TENDER SUM (excluding GST)
Kentish Construction and Engineering Company Pty Ltd (Trading as Treloar Transport)
Sheffield
$ 179,379.00
Ulverstone
$ 182,340.75
Harding Hotmix Pty Ltd
From the Table 1 summary, Kentish Construction and Engineering Company Pty Ltd ($179,379.00) is the lowest tender. The tender evaluation panel has considered each of the selection criteria and Kentish Construction and Engineering Company Pty Ltd has ranked highest overall and therefore offer Council best value for money. In addition to the works included in the tender, there are also further provisional items for applying prima seal or two coat seal to the road service due to the colder months the option would be to place prima seal to the road then apply two coat seal in the warmer months this cost could be offset by the Re-seal program 13-14. A provisional amount is also included within the project for renewal of water connections to the properties with frontage to Williams Street. To complete road excavation all water connections need to be lowered by Cradle Mountain Water. The further costs summarised in Table 2.
ITEM 13.2
PAGE 169 Report to Council Meeting on 15 April 2013
Table 2: Additional works not included in this contract EXTRA WORK
SUM
Design, Project Management & Overhead
$25,000
Supply and Placement of Prima seal
$8,970
Lower Property Water Services
$14,700
The total cost of the additional works is $48,670.00 (excluding GST). Therefore the total project cost (adopting the lowest tender price) is approximately $228,049.00.
FINANCIAL IMPLICATIONS
The allocated 2012/13 Capital Works budget for this project is $250,000 therefore the estimated total project cost of $228,049 is expected to be within the allocated budget.
RISK IMPLICATIONS
Occupational Health and Safety Projects and purchases within the capital program include activities designated as High Risk under the model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects
Political/Governance The tender administration and reporting processes related to this contract comply with Division 2A- Tenders and contracts for goods and services of the Local Government Act, 1993.
Assets, Property and Infrastructure The scope of work or goods supplied under this contract form part of Council’s infrastructure asset management strategy and therefore reduces the risk of asset performance and cost issues.
Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and the Code for Tenders and Contracts.
Financial The tender amount is within the budgeted allowance and is unlikely to impose additional or unexpected financial risk to Council.
Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks.
CONCLUSION Following an evaluation of the tenders received for the William Street – Nicholls to George Street (Contract No. 1238), it is determined that Kentish Construction and Engineering Company Pty Ltd offer best value for Council.
ATTACHMENTS Nil Recommendati on
ITEM 13.2
PAGE 170 Report to Council Meeting on 15 April 2013
RECOMMENDATION That Council accept the tender submitted by Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $179,379.00 excluding GST.
ITEM 13.2
PAGE 171 Report to Council Meeting on 15 April 2013 13.3 Contr act 1242 Kelc ey Tier R oad Gabi on and R oad Widening
13.3
CONTRACT 1242 KELCEY TIER ROAD GABION AND ROAD WIDENING File: 28205D293307
RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bikeways and carparks at appropriate standards
PURPOSE To award a contract for the construction of gabion retaining wall and road widening on Kelcey Tier Road North of Ellice Hill Drive.
BACKGROUND
This report considers tenders received for Contract 1242, “Kelcey Tier Road Gabion and Road Widening” listed within the 2012/13 Capital Works Program.
COMMENTARY Tenders were publicly advertised and at the nominated closing time tenders were received from three companies. All tenders received are conforming tenders and are summarised in Table 1: Table 1 CONTRACTOR
MAIN OFFICE BASE
TENDER SUM (excluding GST)
Kentish Construction and Engineering Company Pty Ltd (Trading as Treloar Transport)
Sheffield
$108,778.00
Ulverstone
$130,984.90
Burnie
$123,172.00
Harding Hotmix Pty Ltd CBB Contracting Pty Ltd
From the Table 1 summary Kentish Construction and Engineering Company Pty Ltd ($108,778.00) is the lowest tender. The tender evaluation panel has considered each of the selection criteria and Kentish Construction and Engineering Company Pty Ltd has ranked highest overall and have been determined as offering best value for money. In addition to the works included in the tender, there are also further costs summarised in Table 2. Table 2: Additional works not included in this contract EXTRA WORK
SUM
Design, Project Management & Overhead
$24,000.00
Additional guard rail terminal
$4,356.00
ITEM 13.3
PAGE 172 Report to Council Meeting on 15 April 2013
5% Contingency allowance (on budget amount)
$5,550.00
Total
$33,906.00
Therefore the total project cost is estimated at $142,684.00. During the design phase the geotechnical investigations identified the need to extend the depth of the gabions to obtain a firm foundation. This additional layer of gabions was not anticipated when preparing the original budget.
FINANCIAL IMPLICATIONS
The allocated 2012/13 Capital Works budget for this project is $111,000. Therefore the estimated total project cost of $142,684 is above the allocated capital works budget. The short fall is $31,684. It is anticipated that the shortfall is not likely to impact Council given the overall capital expenditure within the programme is expected to be completed within budget.
RISK IMPLICATIONS
Occupational Health and Safety Projects and purchases within the capital program include activities designated as High Risk under the model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects.
Political/Governance The tender administration and reporting processes related to this contract comply with Division 2A- Tenders and contracts for goods and services of the Local Government Act, 1993.
Assets, Property and Infrastructure The scope of work or goods supplied under this contract form part of Council’s infrastructure asset management strategy and therefore reduces the risk of asset performance and cost issues.
Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and the Code for Tenders and Contracts.
Financial The tender amount exceeds the budgeted allowance but is unlikely to impose additional or unexpected financial risk to Council.
Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks.
CONCLUSION
Following an evaluation of the tenders received for the Kelcey Tier Road Gabion and Road Widening (Contract No. 1242), it is determined that Kentish Construction and Engineering Company Pty Ltd offer best value for Council.
ATTACHMENTS Nil ITEM 13.3
PAGE 173 Report to Council Meeting on 15 April 2013 Recommendati on
RECOMMENDATION That Council accept the tender sub mitted by Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $108,778 excluding GST.
ITEM 13.3
PAGE 174 Report to Council Meeting on 15 April 2013 13.4 Devonport C ar Par ki ng By- Law 2013
13.4
DEVONPORT CAR PARKING BY-LAW 2013 File: 27934 D293063
RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bikeways and carparks at appropriate standards
PURPOSE For Council to formally resolve its intention to make the Devonport Car Parking By-law 2013.
BACKGROUND
Devonport’s Car Parking By-law 2004 is due to expire in September 2013. This by-law is the legislative document that enables Council to manage carparking within the CBD, both on the street and in off-street Council’s carparks.
COMMENTARY There is a significant process required in order to create a new by-law as follows: 1.
Council passes a formal resolution (by an absolute majority) of its intention to make a by-law.
2.
Council prepares a draft Regulatory Impact Statement (RIS).
3.
The RIS and by-law are referred to the Director of Local Government for consideration. If satisfied that the RIS meets all statutory requirements, the Director will issue a certificate of approval to the Council.
4.
Council gives notice of the proposed by-law and carriers out its public consultation. Submissions are invited from stakeholders.
5.
Council must consider all submissions. Alterations to the draft by-law can be made by a majority. However if an alteration substantially changes the purpose of the proposed by-law or its effect on the public, the Council will need to provide a further notification period.
6.
Council makes the by-law under its common seal.
7.
The by-law is certified by a legal practitioner and the General Manager of the Council.
8.
The by-law is published in the Tasmanian Government Gazette within 21 days of being made.
9.
The by-law is submitted to the Subordinate Legislation Committee within 7 days of publication in the Gazette. The by-law is tabled in parliament within 10 sitting days of publication in the Gazette.
10.
The Council sends the Director of Local Government a sealed copy of the by-law, the certifications under Section 162 of the Local Government Act and a statement explaining the purpose and effect of the by-law and the outcomes of public consultations in respect of the by-law. ITEM 13.4
PAGE 175 Report to Council Meeting on 15 April 2013
11.
The by-law comes into effect.
By-laws have a life of 10 years and expire automatically on their 10 year anniversary. The proposed new by-law covers much the same topics as the current one, in that it controls what can and cannot take place within Council’s Off-street car parks. This by-law also provides Council with authority to issue fines should a person contravene the requirements of the by-law either on the street or in off-street car parks.
FINANCIAL IMPLICATIONS Car parking within the CBD generates $2.3 million income per year for Devonport City Council. This is 6.5% of Council’s total income. Should Council decide not to initiate this by-law, this income will need to be found from another source.
RISK IMPLICATIONS
Political/Governance Should Council decide not to initiate the by-law, Council could expect a backlash from the CBD retailers as Council would not be able to enforce parking timeframes within the CBD.
CONCLUSION It is necessary for Council to establish a new bylaw to replace the current one that is due to expire in September 2013. It is necessary that process be expedient to ensure a smooth process between the current and new by-laws.
ATTACHMENTS Nil Recommendati on
RECOMMENDATION That Council resolve that it intends to make the Devonport Car Parking By-law 2013.
ITEM 13.4
PAGE 176 Report to Council Meeting on 15 April 2013 13.5 Finance Repor t to 31 Marc h 2013
13.5
FINANCE REPORT TO 31 MARCH 2013 File: 26544 D293596
RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.5.1 Provide financial services to support Council's operations and meet reporting and accountability requirements
Purpose To report the details of Council’s financial position and operational outcomes against budget for the current financial year.
BACKGROUND
Monthly financial reports are provided to Council for information.
COMMENTARY
The attached report provides an overview of Council’s financial position and year to date operating result as of 31 March 2013. Included in the report are the following: Financial Summary – This report provides an overview of Council’s Operational and Capital Income and Expenditure, along with details on cash position and Debtors information for the reporting period. Summarised Operating Report – This report provides a summary of operational income and expenditure for the period to date compared to both the YTD Budget and Annual Budget. Financial Charts – These charts provide a visual representation of year to date Income and Expenditure compared to budget and prior year, plus a Capital Expenditure chart which demonstrates the progress of the current year capital plan against budget and prior year capital plan information for reference. Balance Sheet Report – This report provides a snapshot of Council’s financial position at the end of the reporting period. Capital Expenditure Report – This report provides a list of all approved capital expenditure projects with the allocated budget, YTD expenditure and forecast expenditure including commentary in relation to budget variances, as well as whole of project budget and cost for those projects which span more than one financial year.
FINANCIAL IMPLICATIONS There are no financial implications arising from the presentation of this report. The report is provided for the information of Aldermen.
RISK IMPLICATIONS
Financial Risks
ITEM 13.5
PAGE 177 Report to Council Meeting on 15 April 2013
In relation to item 42 of Council’s Risk Register for Financial Risks: “Inaccurate information provided to decision makers could lead to misguided or inappropriate decisions being made.”
CONCLUSION
The following report provides an overview of Council’s operating result and financial position at the end of the reporting period.
ATTACHMENTS 1.
15 April 2013 Finance Report Attachment
2.
15 April 2013 Finance Report Attachment 2 Capital Recommendati on
RECOMMENDATION That the Finance Report for March 2013 be noted.
ITEM 13.5
PAGE 178 15 April 2013 Finance Report Attachment
ATTACHMENT [1]
FINANCIAL SUMMARY
YTD to March 2013
Operating Summary
YTD Budget
Revenue Expenditure Operating Position
Capital Expenditure Summary
Actual
31,232,652 26,214,691
31,565,416 25,497,669
5,017,962
6,067,747
Annual Budget
Capital Expenditure
Actual
21,624,107
7,547,027
Annual Budget 33,913,596 34,773,596 (860,000)
Current Forecast 33,895,170 35,162,225 (1,267,055)
Current Forecast 18,872,756
Cash Information March 2013 Operating Account (Reconciled balance) Interest-Earning Deposits
Debtor Information March 2013 Rates Debtors Infringement Debtors Sundry Debtors Planning & Health Debtors
June 2012
4,585,151 145,039 223,902 3,142
486,205 79,163 674,901 3,602
4,957,235
1,243,871
Rates Debtors Ageing 2012/2013 - Current 2011/2012 - 1 Year 2010/2011 - 2 Years 2009/2010 - 3 Years 2008/2009 - Older
June 2012
332,974 15,158,785
(208,778) 11,607,593
15,491,760
11,398,815
March 2013
% of Annual Rates
4,385,644 94,717 24,903 9,872 70,016
17.7%
4,585,151
Cash Investment Information Rate ANZ Cash Deposits CBA Cash Deposits
4.00% at call 3.25% at call
All cash investments are invested in compliance with Council's Investment Policy.
March 2013 13,911,293 1,247,493 15,158,785
Commentary This report provides a high level summary of operational income and expenditure, capital expenditure and the cash and receivables position as at the date of the report. The current forecast is updated on a monthly basis to reflect anticipated changes to revenue, expenditure and net operating position. As at 31 March 2013, the forecast for income is expected to be lower than budgeted whilst expenditure is expected to be higher, resulting in a forecast operating deficit of $1.27M. This is a deterioration of $410K from the original budget result due to a number of factors including loss of rate income from high value properties as a result of the Council decision to offer a remission to 448 high value properties, $250K reduction in FAG funding compared to budget, lower admission and sales revenue from the Bass Straight Maritime Centre and Julie Burgess due to delays in opening these ventures and lower than anticipated parking and development income for the year, and higher depreciation costs than anticipated. These losses of income and increases in expenditure have been offset somewhat by unbudgeted receipt of reimbursement from the State Government for the 2011 flood damage, additional interest earnings than predicted due to higher than anticipated interest rates and investment balances and savings in Rates and Land Tax costs for the year.
The interest-earning deposits balance includes $5M of grant funds received in advance for the Aquatic Centre redevelopment. Now we are past the half-way point for the year, these advance funding amounts are beginning to be consumed as the Aquatic Centre redevelopment ramps up, despite the initial production delays. $2.69M has been spent on this project to the end of March.
ITEM 13.5
PAGE 179 15 April 2013 Finance Report Attachment
ATTACHMENT [1]
SUMMARISED OPERATING REPORT YTD Budget
Actual
YTD to March 2013 YTD Variance $ %
Full Budget 2012
INCOME Rates and Service Charges Fees and User Charges Grants - Operating Contributions - Operating
Note 24,726,288
24,808,100
81,812
0.3%
24,768,288
4,306,904
3,874,249
991,000
982,700
(432,655)
-10.0%
5,829,232
(8,300)
-0.8%
1,262,000
(4,787)
45,000
40,213
-10.6%
60,000
Investment Revenue
747,480
1,250,425
502,945
67.3%
1,464,518
Other Revenue
415,980
609,730
193,750
46.6%
529,558
31,232,652
31,565,416
332,764
1.1%
33,913,596
Employee Benefits
8,874,634
9,189,494
Materials and Services
8,394,451
7,064,103
Depreciation
6,463,350
6,530,908
457,250
439,283
2,236,220
2,128,364
TOTAL INCOME
P O P O O O
1 7 2 3
EXPENSES
Financial Costs Levies & Taxes Other Expenses Internal Charges and Recoveries
TOTAL EXPENSES NET OPERATING SURPLUS / (DEFICIT) Own Source Revenue:
(314,860)
-3.5%
11,824,808
15.8%
11,281,712
(67,558)
-1.0%
8,617,800
17,967
3.9%
651,000
107,856
4.8%
2,755,464
1,330,348
582,632
882,618
(299,986)
-51.5%
(793,846)
(737,100)
(56,745)
7.1%
(1,058,464) 34,773,596
26,214,691
25,497,669
717,021
2.7%
5,017,962
6,067,747
1,049,786
20.9%
96.7%
701,276
O O P P P O P
4 5
6
(860,000)
96.8%
96.1%
Indicator: Variance is less than 10% and dollar variance threshold from budget and is within acceptable limits Variance is greater than 10% and/or $225000 threshold from budget and requires explanation
P O
Note Commentary 1 Fees and user charges are down on budget due to a number of factors, including internal waste management charges at the transfer station (offset by reduction in waste disposal costs) being down, a reduction in income from the Julie Burgess and Maritime Museum due to delays in getting these ventures operational, private works charges are down on budget, development application fees are down on budget, parking fees are down on budget, etc. Offsetting some of these losses of income is an increase in animal infringements revenue, derived from a focussed effort on house-checks during the year. 2 Investment revenue is currently ahead of budget, as a result of both higher than predicted interest rates being achieved, and higher than anticipated investment balances for the first half of the year. A forecast adjustment has been made to reflect this. Additionally, dividend income is ahead of budget for the year-to date, but this is believed to be due to a misalignment of timing between actual and budget amounts. 3 Other revenue is ahead of budget as a result of $110K received from the State Government to reimburse costs associated with 2011 flood damage, which was not budgeted for. Adjustment made in forecast to reflect this. Additionally, MPES recoveries are above budget YTD, but this amount is offset by an increase in bad debt write-offs representing infringement debtors forwarded to MPES and treated as "Other Expenses". 4 Employee benefits are currently over budget, partly due to timing of budget allocations in each period, and partly due to more timesheet hours being charged to operations than anticipated (and fewer hours to capital), which has also contributed to fewer overhead recoveries from capital being achieved. This variance will continue to be monitored closely as the year progresses. Contributing to the expense overrun in employee costs is staff time charged to major maintenance jobs, which was budgeted to be performed by contractors. This is offset by under-expenditure in this area. 5 The materials and services variance can be attributed to the timing of actual v budget. Traditionally materials expenditure is lower in the first half of the year (particularly July) and catches up towards the end (particularly June) as a result of year-end accruals and reversals into the new financial year. Variance is in Council's favour, and will be monitored closely as the year progresses. Significant favourable variances relate to Major Maintenance, Waste Disposal costs, Consultants and General Materials for maintenance activities. 6 Other expenses are well above budget. The main difference relates to rates remissions provided to high value residential properties as a result of the decision at the September Council meeting, plus unbudgeted bad debts expense relating to amounts forwarded to MPES for the year (offset by additional income recovered from MPES and treated as "other income"). 7 Contributions are slightly under budget as a result of the eratic nature of such income. Lower develoment applications during the year have resulted in less income being generated here.
ITEM 13.5
PAGE 180 15 April 2013 Finance Report Attachment
ATTACHMENT [1]
ITEM 13.5
PAGE 181 15 April 2013 Finance Report Attachment
ATTACHMENT [1]
BALANCE SHEET REPORT
As at March 2013 31 Mar 2013
30 Jun 2012
Current Assets Cash at Bank and On Hand Trust Deposits Cash Investments Receivables - Rates and Utility Charges Receivables - Infringements Receivables - Sundry Receivables - Planning & Health Loans Receivable - Current Accrued Revenue Prepayments Net GST Receivable
332,974 309,267 15,158,785 4,585,151 145,039 223,902 3,142 257,041 211,072 21,226,375
(208,778) 320,779 11,607,593 486,205 79,163 674,901 3,602 260,028 196,396 105,094 174,900 13,699,882
Non Current Assets Loans Receivable - Non-Current Dulverton Regional Waste Management Authority Cradle Mountain Water Property, Plant & Equipment Accumulated Depreciation - PP&E Capital Work in Progress
47,679 2,371,040 76,837,252 536,616,797 (210,501,605) 10,327,870 415,699,034
2,371,040 76,837,252 526,944,951 (206,466,569) 12,428,279 412,114,952
436,925,408
425,814,834
1,339,068 435,161 312,595 948,370 1,148,345 1,010,318 5,193,858
377,622 2,260,724 376,097 948,370 1,158,595 921,453 6,042,860
Loans - Non-Current Long Service Leave - Non-Current
9,646,704 525,187 10,171,891
7,584,904 525,187 8,110,091
Total Liabilities
15,365,750
14,152,951
421,559,659
411,661,884
231,726,880 1,170,599 440,348 178,324,057 6,067,747 3,830,028
231,726,880 1,170,599 440,348 174,022,985 747,831 3,553,242
Total Equity
421,559,659
411,661,884
Current Ratio:
4.09
2.27
Total Assets Current Liabilities Trade Creditors Accruals Trust Liability Loans - Current Annual Leave Long Service Leave - Current
Non Current Liabilities
Net Assets Equity Asset Revaluation Reserve Asset Revaluation Reserve - Associates Other Reserves Accumulated Surplus Operating Surplus / (Deficit) Capital Surplus / (Deficit)
The Current ratio indicates Council's ability to pay its debts as and when they become due. A ratio of one or higher is required for the entity to remain solvent.
ITEM 13.5
PAGE 182 15 April 2013 Finance Report Attachment 2 Capital
ATTACHMENT [2]
Capital Expenditure Report As at March 2013 Open Space & Recreation Open Space Management Plans CP0009
CP0016 CP0019 CP0020 CP0021 CB0019 CP0022 CP0029
CP0037 CP0038 CP0039 CP0040 CP0041 CP0042 CP0043 CP0045 CP0046 CP0047 CP0048 CP0049 CP0050 CP0051 CP0052 CP0053 CP0054 CP0055 CP0056 CP0057 CP0058 CP0059
Conc strip sth vic parade ramp Mersey Vale Master Plan works Kempling St Land Aquatic Centre - Indoor Facility Stage 2 Signage Strategy Implementation - Year 2 Chich/Morris Play space Mersey River Foreshore works Cycling Network Strategy Action Plan Year 2 - Miandetta Link at Formby Rd Devonport Oval - Scoreboard replacement Mersey Bluff Car Park Extension Lovett St Soccer ground No 1 irrigation Mersey Vale Master Plan works 12/13 Clayton Drive CNBC Repatriation Project Madden Street Park Surface Restoration Reg Hope Park Fence & Seating (Julie Burgess) EDRC - Entry doors Meercroft Park toilets/chang room Barbecue replacement Walking Track Remediation - renewal program Victoria Parade Replace Sprinkler Heads Program Vietnam veterans Wall Reconstruction Park Furniture Replacement Program Aiken Head Point Walkway Replace Lighting Litter Bin Program 12/13 Byard Park Toilet/Changeroom Aquatic Centre - Concrete walkway replacement Devonport Oval - Cricket Club Amenities Renewal Devonport Oval - Visitors change room showers Maidstone Park - Upgrade timber seating replacement western side
Spreyton Netball Courts - resurface, S/W Devonport Rec Centre - Security SLST Report Signage Maidstone Park - Power supply upgrade Proceeds on disposal of assets Total Open Space & Recreation
Prior Budget Prior Actual 2013 Budget 2013 Actual 2013 Forecast $
$
11,197
11,197
886,606 13,660 351 18,247
886,606 13,660 351 18,247
CP0060 CP0061 CP0062 CP0063
930,061
930,061
$
$
68,803 200,000 10,163,394 56,340 19,649 111,090
4,586 350 2,693,067 1,045 19,689 94,040
75,000 140,000 120,000 49,000 200,000 82,000 42,000 11,000 14,400 10,000 18,000 60,000 14,700 26,000 10,000 9,000 31,500 10,000 250,900 81,800 8,500
10,207 144,615 8,392 47,304 54,290 77,544 4,859 12,473 48 594 18,885 43,945 15,700 2,340 160 856 3,341 84,332 947
11,000 204,800 120,000 5,000 10,840
10,345 268,100 229 4,466 (41,773) 3,584,977
12,234,716
ITEM 13.5
$
Commentary
68,803 350 Revised forecast is $0K - Project unlikley to proceed 7,163,000 Revised forecast based on programme and recent (March) cash flow adjustment 56,340 19,649 111,090 75,000 171,400 Council approved budget variance. Higher quality/product cost/tender 120,000 49,000 200,000 82,000 42,000 11,000 14,400 10,000 18,000 60,000 14,700 26,000 10,000 9,000 31,500 10,000 250,900 81,800 8,500 11,000 275,000 Additional scope realted to electrical issues. Additional $ contribution by DNA. 120,000 5,000 10,840 9,136,272
PAGE 183 15 April 2013 Finance Report Attachment 2 Capital
ATTACHMENT [2]
Capital Expenditure Report As at March 2013
Prior Budget Prior Actual 2013 Budget 2013 Actual $
$
$
$
Buildings Art Perm Coll & Conservation DRG OS Storage Fac St2 Maritime Museum Enhancement Project Julie Burgess project Bluff Restaurant Fit out Acquisition of Crown Land Art Gallery - kitchen upgrade Art Storage Facility (Racking) Maritime Museum - Display Boxes Melrose Hall - Exterior wall clad Spreyton Hall - Exterior wall clad Mersey Bluff caravan park DECC - Laneway Tiagarra - toilet access ramps Automatic gate and security upgrade for Operations Centre Wenvoe Street Carpark - Building demolition WTS Access Road gravel preparation, 2 coat seal & Drainage WTS Cover over oil store Total Buildings
CB0009 CB0015 CB0016 CB0024 CB0025 CB0028 CB0029 CB0030 CB0031 CB0032 CB0033 CB0034 CB0035 CB0036 CB0037 CB0038 CB0039 CB0040
1,671,550 1,840,606
1,371,550 1,840,606
44,742
44,742
3,556,898
3,256,897
523,096 35,345 255,258 20,000 10,000 148,000 50,000 22,000 15,200 150,000 5,100 10,000 64,300 95,000 22,000 11,600 1,436,899
15,949 (15,079) 616,198 34,247 8,967 125,262 183 170 1,404 3,899 5,119 224 77,440 25,610 3,698 903,291
820,000 Forecast up - carry fwd budget amendment did not reflect expenditures 35,345 255,258 Pending Council decision - Forecast likely to be revised to $0 if project does not proceed in 2012/13 20,000 10,000 148,000 50,000 22,000 15,200 150,000 5,100 10,000 64,300 95,000 22,000 11,600 1,733,803
Stormwater Tugrah Road K&D Manhole Lid Replacement 12/13 Torquay Road - Table Drain & Pavement upgrade Tasman St Easement Drainage Pit Replacement 12/13 Minor Stormwater Works 12/13 SW Outfall Risk Improvement & Renewal 12/13 Turton Street SW pipe installation Waverley Rd SW drainage William St SW Catchment Upgrade - Stage 2 Total Stormwater
CS0006 CS0007 CS0008 CS0009 CS0010 CS0011 CS0012 CS0013 CS0014 CS0015
-
-
25,000 130,000 100,000 50,000 30,000 20,000 80,000 33,000 137,000 605,000
96 175 50,973 50,997 3,528 17,172 454 6,563 1,409 4,621 135,989
ITEM 13.5
25,000 130,000 100,000 50,000 30,000 20,000 80,000 33,000 92,000 Revised forecast down based on project tender price 560,000
PAGE 184 15 April 2013 Finance Report Attachment 2 Capital
ATTACHMENT [2]
Capital Expenditure Report As at March 2013
Prior Budget Prior Actual 2013 Budget 2013 Actual $
$
21,976
21,976
50,405
50,405
$
$
Transport
CT0002 CT0004 CT0010 CT0015 CT0031 CT0032 CT0037 CT0038 CT0039 CT0040 CT0041 CT0042 CT0043 CT0044 CT0045
Bridge Rd Pavement Recon James & North Fenton K&C Tasman Place reconstruction Stewart St Redev Stage 2
CT0056 CT0057 CT0058 CT0059 CT0060 CT0061 CT0062 CT0063 CT0064 CT0065
Parking Machines Sheffiled Road K&C stage 7 & 8 Road Network Minor Works 12/13 Re-seal programme 12/13 Street Light Provision 12/13 Footpath Minor Renewal in Road Reserve 12/13 Stewart Street - near school crossing pavement rehabilitation Saleyards Road Pavement Reconstruction Stephen Street Renewal - Wright to Tarleton Edward Street Renewal (including Stewart Junction) Rooke Street - Oldaker to Best pavement & kerb essential renewal Additonal SW Upgrade req'd William - Valley intersection reconstruction Harold - Hiller Intersection reconstruction David Street K&C replacement - # 45 to 47, # 63 to 65 John Street Pavement Rehabilitation Wright St to Tarleton St Madden Place Reconstruction Nicholls St/Ronald to William William Street pavement reconstruction - James to Nicholls Pedestrian Network Strategy (2012) Action Plan Implementation Road Traffic Devices Minor Works 12/13 12/13 Devonport Road Network Strategy (2009) Action Plan Implementation Forthside Rd Guardrails - upgrade to current standard Bellamy Road Safety Improvements Lillico Road reconstruction & widening (south of Railway Line) Kelcey Tier Road safety improvements Stage 1 Forth Road Rehabilitation south of Waverley Road Best & Sorell intersection New Roundabout David-John RAB Nicholls & Gunn intersection New Roundabout Thomas & Wright intersection New Roundabout Stony Rise Rd-Tugrah Rd-Bass Hwy off ramp New Roundabout
CT0066 CT0067 CT0068 CT0069 CT0070 CT0071 CT0072 CT0073 CT0074 CT0075
Fenton Street & Stewart Street Intersection Safety Improvements Bluff Road Pedestrian Crossing Improvements Forbes Street Footpath Hazard Elimination Watkinson Street footpath safety improvements Stage 1 Mersey Road footpath 'missing link' - #107 to #111 Nicholls Street 'missing link' - beside #85 Ronald St David Street new footpath - Murray St to #106 Oldaker Street Footpath - Rooke to North Fenton Drew Street to Tarleton Street Footpath Renewal PAYL Parking
CT0046 CT0047 CT0048 CT0049 CT0050 CT0051 CT0052 CT0053 CT0054 CT0055
Total Transport
72,381
72,381
248,024 466,342 25,000 600,000 20,000 25,000 10,000 126,000 90,000 215,000
35 239,692 468,109 612 283,784 12,444 2,639 2,178 2,420 31,494 6,714
248,024 475,000 25,000 600,000 20,000 25,000 15,500 105,000 75,000 150,000
195,000 285,000 20,000 45,000 175,000 110,000 431,000 250,000 15,000 25,000
776 129,602 14,491 39,330 200,125 40,067 82,291 14,153 17,432 21,946
195,000 265,000 15,000 51,000 200,000 95,000 440,000 240,000 20,000 25,000
100,000 15,000 63,000 80,000 111,000 50,000 220,000 220,000 250,000 280,000
2,944 9,801 17,910 22,934 12,874 64,850 12,750 5,433 6,023 3,918
100,000 14,000 26,000 80,000 143,000 65,000 242,000 220,000 250,000 280,000
454,000 100,000 76,000 7,000 10,000 16,000 11,000 58,000 20,000 25,000 -
24,841 215 145 7,231 911 20,460 11,122 44,704 755 80 8,478
790,000 215 145 7,000 10,000 20,500 11,000 58,000 20,000 25,000 8,500
5,542,366
1,888,714
5,654,884
ITEM 13.5
Forecast up due to increased scope - batters, Telstra, drainage and driveway reinstatement
Forecast up due to higher than expected contractor cost Revised forecast down based on project design and revised estimate Extent of work revised therefore forecast reduced . Revised forecast down based on project design and revised estimate Pending Council decision - Forecast likely to be down if project does not proceed in 2012/13 Revised forecast down based on project design and revised estimate Revised forecast down based on project design and revised estimate Revised forecast up based on project design, revised estimate & project costs Revised forecast up due to increased scope of work (additional kerb replacement & drainage) Revised forecast down based on project design and revised estimate Revised forecast up based on project design, revised estimate & project costs Revised forecast down based on actual tender & admin costs Forecast up slightly based on actual cost & line marking
Forecast is revised based on actual cost & Non success in obtaining Blackspot funding Revised forecast up based on project design & geotechnical req'ts & tender price Forecast up based on actual cost Revised forecast up based on project design and revised estimate
Revised forecast up due to scope change and and DIER requirements. Council approved revised budget / expenditure at March 2013 Council meeting. Revised forecast is $0K - no external funding available Revised forecast is $0K - no external funding available
Revised forecast up slightly based on project design and revised estimate
No budget for PAYL in current financial year but likely to be listed for 13/14. Expenses incurred following Council decision to commence investigation.
PAGE 185 15 April 2013 Finance Report Attachment 2 Capital
ATTACHMENT [2]
Capital Expenditure Report As at March 2013
Prior Budget Prior Actual 2013 Budget 2013 Actual $
$
$
$
Plant & Fleet Hire Plant Replacement Plan 12/13 Minor Plant Replacement Plan 12/13 Fleet Replacement Plan 12/13 Proceeds on disposal / trade-in of assets Total Plant & Fleet
626,000 93,800 152,000 -
-
871,800
727,705 40,320 195,442 (248,197) 715,270
26,710
26,710
26,710
26,710
38,600 264,251 600,000 30,475 933,326
37,770 119,520 138,045 23,451 318,786
4,586,050
4,286,049
21,624,107
7,547,027
CF0004 CF0005 CF0006
Other Equipment Information Technology CC0001 Information Technology 12/13 CC0002 Maritime Museum Ship Simulator CC0003 Furniture & Fittings 12/13 CE0002 Total Other Equipment TOTAL CAPITAL EXPENDITURE
ITEM 13.5
626,000 93,800 152,000 871,800
38,600 246,922 Revised forecast down slightly based on known costs 600,000 30,475 915,997 18,872,756