NOTICE OF MEETING Notice is hereby given that an Ordinary Council meeting of the Devonport City Council will be held in the Council Chambers, on Monday 18 January 2016, commencing at 6:30pm. The meeting will be open to the public at 6:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 13 January 2016 Council and Section 23 Committee Meetings January 201 Meeting Infrastructure, Works & Development Committee Community Services Committee Ordinary Council
Date Monday 8 February 2016 Monday 15 February 2016 Monday 22 February 2016
Commencement Time 6:00pm 6:00pm 6:30pm
AGENDA FOR AN ORDINARY MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 18 JANUARY 2016 AT THE COUNCIL CHAMBERS AT 6:30PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0 3.1
PROCEDURAL............................................................................................. 2 CONFIRMATION OF MINUTES .................................................................................. 2
3.1.1
Council meeting - 21 December 2015 ........................................................................................ 2
3.2
PUBLIC QUESTION TIME ...................................................................................................................... 3
3.2.1
Responses to questions raised at prior meetings ....................................................................... 4
3.2.2
Questions on notice from the public ........................................................................................... 7
3.2.3
Question without notice from the public .................................................................................... 7
3.3
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 7
4.0
PLANNING AUTHORITY MATTERS .................................................................. 8
5.0
REPORTS .................................................................................................. 9
5.1
Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting and Annual General Meeting - 26 November 2015 (D398744) ....................................................... 9
5.2
Living City Reference Group Minutes 18 December 2015 (D400176) .................................. 22
5.3
General Manager's Delegations (D395773) ............................................................................. 26
5.4
Dog Management Policy (D399608) ......................................................................................... 37
5.5
Proposed amendment to Parking By-Law No. 1 of 2013 (D399984) .................................... 48
5.6
Building Regulatory Framework Review (D400208) ................................................................. 50
5.7
Shared Services - Cradle Coast Region (D401206) ................................................................. 65
5.8
2016 Parking Strategy (D402446) ................................................................................................ 99
5.9
Finance Report for December 2015 (D400308)...................................................................... 163
6.0
INFORMATION ....................................................................................... 171
6.1
Mayor's Monthly Report (D400014) ........................................................................................... 171
6.2
General Manager's Report (D394826) ..................................................................................... 173
7.0
SECTION 23 COMMITTEES ....................................................................... 186
7.1
Planning Authority Committee Meeting - 11 January 2016 (D401667) .............................. 186
8.0
CLOSED SESSION - CONFIDENTIAL MATTERS .............................................. 190 Out Of Closed Session ................................................................................ 191
9.0
CLOSURE .............................................................................................. 191
PAGE 1 Council meeting Agenda 18 January 2016
Agenda of an ordinary meeting of the Devonport City Council to be held at the Council Chambers, Fenton Way, Devonport on Monday, 18 January 2016 commencing at 6:30pm. PRESENT Present Chair
Ald S L Martin (Mayor) Ald A L Rockliff (Deputy Mayor) Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald J F Matthews Ald L M Perry
Apology
√
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES The following apology was received for the meeting. Ald Emmerton
2.0
Leave of Absence
DECLARATIONS OF INTEREST
PAGE 2 Council meeting Agenda 18 January 2016
3.0
PROCEDURAL
3.1
CONFIRMATION OF MINUTES
3.1.1 COUNCIL MEETING - 21 DECEMBER 2015 RECOMMENDATION That the minutes of the Council meeting held on 21 December 2015 as circulated be confirmed.
PAGE 3 Council meeting Agenda 18 January 2016
3.2
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
PAGE 4 Council meeting Agenda 18 January 2016
3.2.1
Responses to questions raised at prior meetings Meeting held 21 December 2015 Reproduced below is the response dated 22 December 2015 to Mr Trevor Smith’s question: “I write in response to your questions, raised at the Council Meeting held on 21 December 2015. Question 1: “Could you provide me, the dates for ordinary Council Meetings, for 12 months, starting with the January meeting in 2016??” Answer: The schedule for Council meetings is available on Council’s website at http://www.devonport.tas.gov.au/Council/Meetings/Council-Meetings/ Meeting-Schedule. For your convenience I have attached a screen print of this page. An advertisement will be published in the Advocate Newspaper on 13th January 2016 advising of the Council meeting schedule for 2016. This advertisement will comply with the requirements placed upon Council under the Local Government (Meeting Procedures) Regulations 2015. Any changes which may occur to the scheduled dates listed above will be published in the Advocate Newspaper at the appropriate time advising the community of the alteration. Question 2: “Seeing as you had a zero rate rise for the year 2015-2016,can you guarantee zero rate rises for the next 2 -4 years. If you can provide a surplus for one year, you can provide it for the years ahead....?” Answer: Council is not in a position to pre-empt the outcome of its budget deliberations and therefore I am unable to respond to your question one way or the other. Question 3: “As you can't afford to print the dates of the council ordinary meetings each month, after having a surplus of over $4 million for the year. l propose you print the dates of the ordinary meetings, for the full 12 months on the Rates notice, to be sent out!! I have enclosed an example; this should not break your budget at all??” Answer: Council meeting dates will be advertised in January, 2016 in accordance with the Local Government (Meeting Procedures) Regulations 2015, with follow up monthly notifications on social media and Council’s website. In an attempt to respond to your concern I will in future note on the front page of the Council agenda when the next month’s meetings will be convened. An example is as follows: Council and Section 23 Committee Meetings February 2016 Meeting Infrastructure, Committee
Date Works
&
Development
Community Services Committee
Ordinary Council
Monday 8th February 2016 Monday 15th February 2016 Monday 22 February 2016
Commencement Time 6:00pm
6:00pm
6:30pm
PAGE 5 Council meeting Agenda 18 January 2016
In circumstances where there is a requirement for a Special Council meeting to be convened, advertising in the Advocate Newspaper will still be required at least 2 days before the meeting. Question 4: “Could you please tell me, when I'm going to receive my copy, of the Devonport Parking Strategy 2015??? I asked for a copy back in October 2015, and I am still waiting!! According to your "Speak Up Devonport site "you have printed in black ink, stating ‘Key Dates" 9th October 2015: Parking Survey Closes 17th November 2015: Draft Parking Strategy on public exhibition 1st December 2015: Draft Parking Strategy public exhibition period closes 14th December 2015: Parking Strategy presented to council.’ Will I be presented with this copy, when the first sod of soil is dug, for THE LIVING CITY??” Answer: The key dates for the Parking Strategy were reviewed and it was determined that insufficient time had been allowed for the draft strategy to be presented to Council. The dates were subsequently amended but unfortunately we omitted to change the dates on the “Speak Up“ website. Thank you for bringing this issue to our attention and I can confirm that the website has been updated to reflect the new time frame as follows: Parking survey closes: 9 October 2015 Draft Parking Strategy presented to Council: 18 January 2016 Draft Parking Strategy on public exhibition: 20 January 2016 Draft Public Strategic public exhibition period closes: 11 February 2016 Following Council’s consideration of the document at its meeting on 18 January 2016 arrangements will be made to provide you the copy as requested.” Meeting held 21 December 2015 Reproduced below is the response dated 23 December 2015 to Mr Bob Vellacott’s question: “I write in reply to the follow-up questions raised by you at the Council meeting on 21 December 2015 specifically relating to LIVING CITY. Question 1 From what I can ascertain from the answers to my follow up questions of the ninth December 2015 it appears at this point in time based on the latest figures supplied of $60m to $70 million for Stage One, apart from the Federal and State Governments contribution of $9.9m and $12 million cash respectively. Council could be using $10m to $11 million dollars or there about of ratepayers money (cash in the bank) and borrowing approximately $30m to $40 million dollars to proceed with State ONE of the Living City Master Plan. Response As previously acknowledged to you there will be a requirement for Council to obtain loan borrowings to assist it in implementing the LIVING CITY master plan. In particular borrowings will be required for the Stage 1 building contracts. The intention of Council is to finalise its funding model once the tender assessment process has been completed. The funding model will
PAGE 6 Council meeting Agenda 18 January 2016
outline Council’s intentions to the community and clearly articulate the quantum of the various funding sources (including loan borrowings) and the basis for how any borrowings will be repaid. Council has previously made it clear that it is its intention to ensure that the funding of LIVING CITY will not adversely impact on the level of rates charged to ratepayers. The funding model will include details of revenues to be received by Council from tenants of the Food Pavilion and the Convention Centre as well as Council’s own contributions. Over the past couple of years Council has made significant effort to ‘cut its cloth’ in anticipation of LIVING CITY and the potential for it to impact on its finances. The fact that Council has been able to have two years of zero overall rate increases is testament to Council’s commitment to ensure that its ratepayers are not adversely impacted by LIVING CITY. Council has over the last 3 years invested significantly in LIVING CITY including the purchase of a number of strategic properties, undertaken detailed master planning, including extensive public consultation and is now on the cusp of seeing these plans come to fruition. Council’s plans are intergenerational and the impact LIVING CITY will have on this community and the broader north-west region now and into the future should not be underestimated. Borrowing funds to provide this type of infrastructure project is not new and the future repayment through intergeneration equity is appropriate. Opening up areas in the CBD for private retail and hospitality related private investment does require Council to be bold and forward thinking. In Council’s view it has come too far to now turn its back on its plans. Question 2 If yes (refer above) Am I correct in saying, given until Council’s reply to my previous correspondence to you, the fact that Council intends to borrow such a large amount this has never previously been included or divulged at information sessions or generally communicated to rate payers? Response Council has been upfront with the community and there has been significant media interest in LIVING CITY. The funding of such a large infrastructure project cannot happen without the financial capacity to do so. Council has on numerous occasions clearly stated that various funding models are being explored to determine the most financially prudent method of achieving LIVING CITY. This has included reference to lease arrangements which would go a long way in funding the capital outlay. Financing a project of this size is indeed complex and it continues to be our intention to disclose full details of the funding arrangements as soon as they are finalised. Question 3 Will Council also provide this information in a simplified form in plain English to Devonport ratepayers so all particularly those who could be unwittingly negatively affected financially can be fully informed of Councils intentions? Response Council has been providing a quarterly report on its meeting agendas in relation to LIVING CITY. It is intended that this will continue in the future.
PAGE 7 Council meeting Agenda 18 January 2016
Council does not believe that anyone will be “unwittingly negatively affected financially” as a result of LIVING CITY. Question 4 Once informed regarding the above will Council also provide all Rate payers, only, with the opportunity of a simple yes/no poll to determine if they still want the Living City Project to proceed prior to any contractual agreements being signed? Response The construction tenders for Stage 1 are currently being finalised. It is Council’s intention to formally consider awarding the tender for Stage 1 in early 2016. Prior to awarding the tender, the funding model previously referred to will be considered formally by the Council. This document and the tender report will be provided to Council in an “open” meeting. LIVING CITY is a response to priorities identified in Council’s Strategic Plan, a document produced with extensive community consultation. Council has also ensured that the community have been fully consulted on each of the major milestones through the LIVING CITY journey. In my view it is unlikely that Council would consider it necessary to hold a poll of ratepayers as suggested. Council is excited about the next phase of LIVING CITY in 2016 and I would like to take this opportunity to thank you for your ongoing interest and to also wish you and your family the compliments of the season.”
RECOMMENDATION That Council note the responses to questions from the December Council meeting. 3.2.2
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.2.3
Question without notice from the public
3.3
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 8 Council meeting Agenda 18 January 2016
4.0
PLANNING AUTHORITY MATTERS There are no items in this agenda to be considered by Council in its capacity as a Planning Authority.
ITEM 4.0
PAGE 9 Report to Council meeting on 18 January 2016
5.0
REPORTS
5.1
UNCONFIRMED MINUTES - CRADLE COAST AUTHORITY REPRESENTATIVES MEETING AND ANNUAL GENERAL MEETING - 26 NOVEMBER 2015 File: 31710 D398744
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.1.4
Develop and maintain partnerships and advocate for improved service provision, funding and infrastructure
SUMMARY To provide Council with the unconfirmed minutes of the Cradle Coast Authority Representative’s meeting and Annual General Meeting which were held on 26 November 2015.
BACKGROUND As a member of the Cradle Coast Authority, Council is provided with a copy of the minutes.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report. Under the Authority’s Rules, minutes of representatives meetings and the Annual General meeting can be considered by Council in open session.
DISCUSSION The unconfirmed minutes of the Cradle Coast Authority Representatives meeting and Annual General Meeting which were held on 26 November 2015, are attached for consideration. Items of interest from the Representatives meeting which relate to Devonport Council include item 4.1 (Chongming Sister Region relationship). This item is a result of a request from Council to investigate the possibility of a regional relationship. The Representatives endorsed the Authority exploring a cooperative relationship with Chongming County.
COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.
FINANCIAL IMPLICATIONS There a no financial implications as a result of this report.
RISK IMPLICATIONS There are no risk implications as a result of this report.
CONCLUSION The unconfirmed minutes of the Cradle Coast Authority Representatives meeting and Annual General Meeting which were held on 26 November 2015 are presented.
ITEM 5.1
PAGE 10 Report to Council meeting on 18 January 2016
ATTACHMENTS 1.
Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting - 26 November 2015
2.
Unconfirmed Minutes - Cradle Coast Authority - Annual General Meeting - 26 November 2015
RECOMMENDATION That the unconfirmed minutes of the Cradle Coast Authority Representatives meeting and the Annual General Meeting which were held on 26 November 2015 be received and noted.
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 5.1
Paul West General Manager
PAGE 11 Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [1]
PAGE 12 Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [1]
PAGE 13 Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [1]
PAGE 14 Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [1]
PAGE 15 Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [1]
PAGE 16 Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [1]
PAGE 17 Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [1]
PAGE 18 Unconfirmed Minutes - Cradle Coast Authority - Representatives Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [1]
PAGE 19 Unconfirmed Minutes - Cradle Coast Authority - Annual General Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [2]
PAGE 20 Unconfirmed Minutes - Cradle Coast Authority - Annual General Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [2]
PAGE 21 Unconfirmed Minutes - Cradle Coast Authority - Annual General Meeting - 26 November 2015
ITEM 5.1
ATTACHMENT [2]
PAGE 22 Report to Council meeting on 18 January 2016
5.2
LIVING CITY REFERENCE GROUP MINUTES 18 DECEMBER 2015 File: 30346 D400176
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.4.1
Develop and implement a CBD Master Plan aligned to the key LIVING CITY principles based on community engagement outcomes
SUMMARY This report presents the minutes of the LIVING CITY Community Reference Group meeting held on 18 December 2015.
BACKGROUND The LIVING CITY Community Reference Group met on the 18th December 2015. The Group was established to assist Council in the implementation of the LIVING CITY master plan and involves information sharing, advocacy, project advice and feedback.
STATUTORY REQUIREMENTS There are no statutory requirements in relation to this report. Reference groups are not a statutory committee recognised by the Local Government Act 1993. They are established for information purposes and allows Council an opportunity to provide and receive information and advice regarding important projects, issues or topics.
DISCUSSION The fourth meeting of the LIVING CITY Community Reference Group provided members with an update on the current status. Discussion was held around the importance of government infrastructure in promoting investment within the State, retaining community and business support for the project and improving the streetscape at the southern end of Rooke Street.
COMMUNITY ENGAGEMENT Council has appointed three community members to this Reference Group.
FINANCIAL IMPLICATIONS There are no financial implications.
RISK IMPLICATIONS
Political/Governance The LIVING CITY Reference Group’s role is limited to making recommendations to Council for consideration.
Communication/Reputation The Reference Group provides another avenue for Council to keep the community informed of its progress and minimise the risk of inaccurate communication occurring.
CONCLUSION The minutes of the LIVING CITY Reference Group are provided for Council’s information.
ITEM 5.2
PAGE 23 Report to Council meeting on 18 January 2016
ATTACHMENTS 1.
Reference Group Minutes 18 December 2015
RECOMMENDATION That the minutes of the LIVING CITY Reference Group be received and noted.
Author: Position:
Rebecca McKenna Project Officer Development
Economic
Endorsed By: Position:
ITEM 5.2
Matthew Atkins Deputy General Manager
PAGE 24 Reference Group Minutes 18 December 2015
ATTACHMENT [1]
LIVING CITY Reference Group Minutes 18 December 2015 Attendees: Mayor Steve Martin (Chair) The Hon Jeremy Rockliff MP Ald Leon Perry Bronwyn Perry Stacey Sheehan Paul West Dennis Hendriks Matthew Atkins Apologies: John Perry Andrew Billing Tim Hess Jodhi Wilkinson James McKee Rebecca McKenna 1.0 Meeting Opened. The Mayor opened the meeting at 9.05am and welcomed participants. 2.0 Declarations of Interest No declarations of interest were provided. 3.0 Status Update 3.1 State funding – The announcement of the State Government’s $13M package for Stage 1 was noted and acknowledged. 3.2 Funding model – Stage 1 funding currently being finalised, Council outlined the likely balance between debt and equity, proposed revenue sources and impact on long term financial plan. Final figures dependant on construction tenders. 3.3 Food Pavilion Expressions of Interest – Noted that negotiations continuing with anchor tenants for food pavilion. Ben Milbourne hosted a session for approximately 30 Producers at his home last week to present the market concept. 3.4 Construction Tender Update – Paul West provided an update on the Construction Tender process including the extension of closing date to 14 January 2016. 3.5 Conference Venue Operator - Discussed the decision of not continuing with City First as the Conference Centre Operator and outlined future direction with Council as initial operator and possible synergies with future Hotel. 3.6 Development application – Paul West provided update on Development Application which will be determined at Council’s December meeting.
ITEM 5.2
PAGE 25 Reference Group Minutes 18 December 2015
ATTACHMENT [1]
3.7 Media Releases – noted recent media regarding Conference Operator and purchase of 74 Rooke Street. 3.8 General update – Matthew Atkins outlined progress with Stages 2 and 3 including update on retail design, new business opportunity in Southern CBD and process being considered for waterfront development. 4.0 Future Progress Noted the focus in next few months is the start of Stage 1. This involves awarding construction tender, confirming funding model and signing agreement with State Government. 5.0 General Business Recent reference to LIVING CITY by Saul Eslake at TCCI event was noted as was the importance of securing the public support of prominent community leaders and business people. Minister Rockliff advised that the Government are yet to make a decision on the Court House relocation. Stacey Sheehan raised the Community Health building at the end of Rooke Street and the importance of activating this property with the street scape. Noted that an official event will be held for the turning of the first sod on Stage 1. Likely to be late March/ April 2016.
6.0 Next Meetings Thursday 17 March 2016 commencing at 9am. Thursday 23 June 2016
The Mayor closed the meeting at 9.40am.
ITEM 5.2
PAGE 26 Report to Council meeting on 18 January 2016
5.3
GENERAL MANAGER'S DELEGATIONS File: 30029 D395773
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.1
Review and amend governance structures, policies and procedures to adapt to changing circumstances
SUMMARY This report is provided to allow Council to update and review the delegations provided by Council to the General Manager.
BACKGROUND The General Manager’s delegations were last adopted on 20 January 2014 (Min 11/14 refers) and should be reviewed at least every two years to ensure relevance and accuracy.
STATUTORY REQUIREMENTS In accordance with Section 22 of the Local Government Act 1993, Council may delegate its functions and powers to the General Manager, in order to facilitate efficient and effective management of operations and legislative compliance. In accordance with Section 64 of the Local Government Act 1993, the General Manager may sub-delegate those powers and functions to appropriately qualified and/or experienced Council officers.
DISCUSSION It is imperative for the operational requirements of Council that functions and powers of the Council are delegated to the General Manager. Delegation allows for efficient and effective management of Council’s day to day operations. Sub-delegation of powers and functions by the General Manager to staff enables the carrying out of duties and functions assigned to their specific role. It is best practice for delegations to be reviewed at least every two years to ensure that they remain up to date and encompass all required statutory obligations and any changes to legislation is captured. The attached delegations are the same as those previously delegated to the General Manager in January 2014, but now include any delegations that have been dealt with as separate agenda items since that time.
COMMUNITY ENGAGEMENT No community engagement has been undertaken as a result of this report.
FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.
RISK IMPLICATIONS
Legal Compliance Legal implications are possible if correct delegation instruments are not in place, not adhered to or enforced correctly. ITEM 5.3
PAGE 27 Report to Council meeting on 18 January 2016
Financial Fraud Allocating or committing funds outside financial delegation levels, or making financial decisions without the necessary authority to do so, can be considered as fraudulent.
Risk Management Practices It is a significant risk to Council, legally and financially, if the General Manager is not delegated the appropriate powers and authority to perform the duties assigned to the position.
CONCLUSION Council’s approval is required for delegations issued under Council’s various legislative provisions and appointments pursuant to Council’s by-laws.
ATTACHMENTS 1.
General Manager's updated Delegations - January 2016
RECOMMENDATION That Council: 1.
pursuant to Section 22(1) of the Local Government Act 1993 delegates the functions and powers as outlined in the attached document to the General Manager (or any officer acting in that capacity); and
2.
authorise that those powers and functions may be sub-delegated by the General Manager pursuant to Section 64 of the Local Government Act 1993.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 5.3
Paul West General Manager
PAGE 28 General Manager's updated Delegations - January 2016
ATTACHMENT [1]
DELEGATION TO AN EMPLOYEE OF THE COUNCIL Pursuant to Section 22(1) of the Local Government Act 1993, Council delegates the following powers and functions to the General Manager and any officer acting in the capacity, and unless prohibited by Section 22(2) of the Local Government Act 1993 or otherwise prohibited: Functions and powers delegated: 1.
Signing/Authorising
Archives Act 1983 All of Council’s powers under the Archives Act 1983 Building Act 2000 All of Council’s powers under the Building Act 2000 Burial and Cremation Act 2002 All of Council’s powers under the Burial and Cremation Act 2002 Emergency Management Act 2006 S23 Nominate an employee to the Minister for the appointment as the Municipal Emergency Management Coordinator S47 Establish and maintain, or make available, all resources and facilities considered necessary for the management of an emergency within the municipal area Environmental Management and Pollution Control Act 1994 S21 Appoint an employee of the Council to be a Council Officer for the purposes of this Act S44 Issue and serve an environmental protection notice on a person who is or was responsible for the offending environmental activity S47 In the case of an environmental protection notice being served, take action if the requirements of the notice are not complied with within time specifications S48 Apply to the Appeal Tribunal for an order under the Act S67 When satisfied that a person has committed a prescribed offence, serve an environmental infringement notice in respect of the prescribed offence on that person or if the identity of the person cannot be readily ascertained or confirmed, on the occupier or the person apparently in charge of the place or vehicle at, or in relation to which the officer is satisfied such an offence has been committed S92.1A Enter and inspect any place or vehicle for any reasonable purpose connected with the administration or enforcement of the Act S92A Request a person state their name and address S93 Apply to a justice to issue a warrant where it is believed on reasonable grounds that there has been, is being, or is about to be a contravention of the Act S94 Under a seizure order, seize item/s if a breach or offence under this Act has been committed
ITEM 5.3
PAGE 29 General Manager's updated Delegations - January 2016
ATTACHMENT [1]
Fire Service Act 1979 S18.2B Nominate a Council Officer to the Fire Management Area Committee S49.5A- Deal with a fire danger within the municipal area as if that fire danger D were a nuisance under the Local Government Act 1993, subject to conditions S50.1 Make a request to the Fire Commissioner for advice and information regarding protection for fire S56.3 Cause the formation of fire breaks as considered necessary or desirable to arrest the spread or to facilitate the suspension of fires within the municipal area Food Act 2003 All of Council’s powers under the Food Act 2003 Heavy Vehicle National Law (Tasmania) Act 2013 S16B Perform the duties of the Road Manager S156 Perform the duties of the Council if the Regulator asks for Council’s consent to the grant of a mass or dimension authority, to decide to give or not to give consent, subject to conditions S158 Perform the duties of the Council if the consultation with the other entity is not yet completed, to, as far practicable, deal with the request for consent and decide to give or not to give consent (even though the consultation with the other entity is not completed) S159 Perform the duties of the Council to form the opinion a route assessment is necessary for deciding whether to give or not to give consent and notify the Regulator S160 Perform the duties of the Council to impose road conditions S161 Perform the duties of the Council to impose travel conditions S162 Perform the duties of the Council to impose vehicle restrictions S167 Perform the duties of the Council to expedite the Road Manager’s consent for the renewal of mass or dimension authority S169 Perform the duties of the Council to grant limited consent for trial purposes S170 Perform the duties of the Council to renew limited consent for trial purposes S172 Perform the duties of the Council to issue a statement explaining the adverse decision of the Road Manager S173 Perform the duties of the Council to issue an amendment or cancellation on the Regulator’s initiative S174 Perform the duties of the Council to issue an amendment or cancellation on request of the relevant Road Manager S176 Perform the duties of the Council to issue an amendment or cancellation on application by the permit holder S178 Perform the duties of the Council to issue an amendment or cancellation on the request of the Road Manager Land Titles Act 1980 S138Y Authority to advise the Recorder of Titles that an application would not result in the continuation or creation of a sub-minimum lot and that it consents to the application
ITEM 5.3
PAGE 30 General Manager's updated Delegations - January 2016
ATTACHMENT [1]
Land Use Planning and Approvals Act 1993 Consult with or obtain the advice, opinion or recommendation of any authority, organisation, persons or person, or request submission of further information, as necessary prior to making a recommendation or determining whether to approve or refuse an application for use or development under the Devonport Interim Planning Scheme 2013 Refuse an application for use or development within any Use Class which fails to meet the applicable Acceptable or Alternative Solutions and therefore is prohibited under the Devonport Interim Planning Scheme 2013 Represent the Council (Planning Authority) or to appoint a person to represent the Council and to give evidence, on a planning appeal or other action, including any mediation, before the Resource Management and Planning Appeals Tribunal or any other body of competent jurisdiction S43E Request additional information from the applicant before considering an application S43J Make corrections to a permit granted by Council in accordance with this section S43K Make minor amendments to permits , subject to conditions S48A Issue notices requiring the person to cease erecting or placing the sign or to remove the sign S53.5A Grant (once only) an extension of the period during which an approved use or development must be substantially commenced S54 Request additional information from the applicant before considering an application S55 Make corrections to a permit granted by Council in accordance with this section S56 Make minor amendments to permits granted by Council in accordance with this section S57 Grant or refuse an application for a discretionary permit under the provisions of the planning scheme or a special planning order S57.4 Issue an infringement notice where a person has obscured or removed a (A) notice of an application for a permit displayed on the land that is subject of the application within the time period specified S57A Instigate or be a party to any mediation in relation to a discretionary permit S57-58 Approve, with or without conditions, or refuse any application for a permit made in accordance with Section 57 or 58 of the Land Use Planning and Approvals Act 1993 where there is insufficient time for Council to determine the application within the time frame stipulated in the Act and where the applicant has refused or failed to agree to an extension of time S57.6 Agree to an extension of consideration times for applications for permits S58.2 Grant permits with or without conditions for uses or developments assessed under Acceptable Solutions within the Devonport Interim Planning Scheme 2013 under this Section S58A Require that an agreement is entered into in respect of a use or development S59.2 Serve notice of Council having failed to determine an application for permit in accordance with this Section
ITEM 5.3
PAGE 31 General Manager's updated Delegations - January 2016
S60Q.8
ATTACHMENT [1]
Issue an infringement notice if a person, within the period specified in the notice under subsection (1), obscures or removes a notice given under subsection (1) that is displayed on the land to which the notice relates S63.3 Issue an infringement notice if a person who uses land or undertakes development in a way that contravenes any State policy or a condition of the sealed scheme is guilty of an offence punishable, on summary conviction S64.8 Where the Appeal Tribunal makes an order under subsection (3)(e) and the respondent fails to comply with the order within the period specified by the Appeal Tribunal, the planning authority may, by leave of the Appeal Tribunal, cause any work contemplated by the order to be carried out, and may recover the costs of that work, as a debt, from the respondent S71 Enter into agreements under Part 5 of this Act S75 Make amendments to agreements under Part 5 of this Act S80P.1 Issue an infringement notice if a person falsely includes in a document, that purports to be a copy of: a) an authorised version of an electronic planning instrument or of an electronic policy instrument; or b) selected provisions of such an authorised version - a certificate that purports to be a certificate under S80N S80P.2 Issue an infringement notice if a person falsely represents that a document is a copy of: a) an authorised version of an electronic planning instrument; or b) an authorised version of an electronic policy instrument that has been produced by the Commission under S80N S80P.3 Issue an infringement notice if a person falsely represents that a document is a copy of: a) an authorised version of an electronic planning instrument; or b) an authorised version of an electronic policy instrument Where Council has been unable to determine an application for a permit as a result of there being an equality of votes and there is insufficient time for Council to reconsider the matter within the time stipulated in the Act, to determine the application Litter Act 2007 All of Council’s powers under the Litter Act 2007 Local Government Act 1993 S19.5 Attest execution of a document sealed by Council S20A Authority to enter land for a specified purpose or in general S64 Delegate to an employee of the Council any functions or powers under this or any other Act, other than this power of delegation; and any functions or powers delegated by the Council which the Council authorised the general manager to delegate S73 Raise funds S74 Expend funds S75 Approve the investment of funds in accordance with Council’s policy S76 Write off any debts owed to the Council pursuant to this Section S77.1 Make a grant or benefit to any person, other than an Alderman, pursuant to this section of the Act, for any purpose in keeping with a Council policy S81 Establish and maintain in the Council’s name authorised deposit taking institution accounts, ad deemed necessary S82.6 Make minor adjustments up to specified amounts to individual items within any estimate, so long as the total amount of the estimate is not altered ITEM 5.3
PAGE 32 General Manager's updated Delegations - January 2016
S124.1 S126 S127 S129
S133 S134 S135
S149 S152
S152A
S170.2 S182 S183 S185
S189
S190 S193 S194 S195 S196
S197 S198.1 S198A S199 S200
ATTACHMENT [1]
Fix amounts, times, terms and conditions for the payment of moneys due to the Council by instalments, by a ratepayer pursuant to this Section Grant a postponement of rates for a specified period Revoke the postponement of rates Grant a remission of all or part of any rates, penalty or interest paid or payable by the ratepayer or grant a remission of any rates, penalty or interest paid or payable by class of ratepayers Recover a debt due Recover rates from certain persons Require a person who holds a lease or licence relating to land in respect of which rates are due to pay to the Council any rent or other consideration payable under the lease or licence in satisfaction of any unpaid rates Issue infringement notices and fines under Council by-laws Authorise employees of a council to remove any person from land owned by, or under the control of the council whom they reasonably believe is offending against a by-law; and to remove anything which is on such land without the approval of the council Require a person to give his or her name and address if there is a reasonable belief that the person is offending or has offended against a by-law Issue infringement notices in case of breaches relating to the parking of vehicles on land owned by it or under its control Require an owner or occupier of land to fence the land Require an owner or occupier of land to rehabilitate the land from which soil, sand or material has been extracted Undertake work subject to a notice under this section that has not been undertaken by owner within period specified and charge the owner for the cost of that work Allow any person to operate a market and close a local highway or part of a local highway under its control or management to general traffic for that purpose Consider objections to road closures before closing a local highway or part of a local highway Establish a Council animal pound Impound any animal found straying or at large Give notice to the owner of an animal of impounding Notify the owner of an impounded animal of the fees, costs and charges payable in respect of the impounding, maintenance and treatment of the animal, and to detain the animal until any fees, costs or charges are paid. Unpaid fees are recoverable in a court of competent jurisdiction Sell, give away or destroy any impounded animal if not claimed Arrange for an impounded animal to be destroyed on the advice of a qualified veterinary surgeon Issue permits in relation to private animal pounds Determine if a nuisance exists Serve a notice when satisfied that a nuisance exists
ITEM 5.3
PAGE 33 General Manager's updated Delegations - January 2016
S201
ATTACHMENT [1]
Take necessary action to abate a nuisance if there is an immediate danger to any person or property; or the person causing the nuisance cannot be ascertained or found; or an abatement notice has not been complied with. Power to authorise a person to enter and remain on any land; and close off or fence any place; and do anything reasonably necessary for that purpose and charge the owner or occupier of the land for costs of any action taken S205 Impose fees and charges in respect of the use of any property or facility owned, controlled, managed or maintained by Council; services supplied at a person’s request; carrying out work at a person’s request; providing information or materials, or providing copies of, or extracts from records of Council; any application to Council; any licence, permit, registration or authorisation granted by Council; or any other prescribed matter S207 Remit all or part of any fee or charge paid or payable S240 Appear in court on behalf of the Council S333A Invite tenders for any contract it intends to enter into for the supply or provision of goods and services valued at or above the prescribed amount S337 Issue a Council land information certificate Local Government (Building & Miscellaneous Provisions) Act 1993 S83 Approve subdivisions, subject to conditions S84 Not approve subdivisions, subject to conditions S85 Recommend refusal of an application for a subdivision, subject to conditions S86 Require security for payment prior to approving a plan of subdivision S89.1 If satisfied that a final plan is compliant with regulations, approve final plans. Council is to affix its seal and lodge with the Recorder of Titles. If Council disapproves final plans, they must notify the Recorder of Titles within seven days of its disapproval S91 Upon a correction to a final plan being made by Recorder of Titles, the authority to object to the making of any correction to the final plans S93 Cancel its seal on a final plan if the plan is withdrawn from, or rejected by the Recorder of Titles S97 Seek conveyance or transfer a way shown on a sealed plan as “to be acquired by the highway authority” to the Council in fee S99 Direct a drainage easement shown on a sealed plan for the benefit of a lot to be taken to terminate at an outlet approved by Council S101.1 Purchase or take land recoverable if a lot ceases to have the qualities of a minimum lot S103 Amend sealed plans subject to conditions S104 If no objections within 28 days, authority to cause an amendment to be made. Alternatively, if a hearing is to be convened, at the conclusion of such hearing, authority to cause an amendment to be made with or without modification S105.2 If compensation is to be made to a person adversely affected by an amendment, the Council may recover against the petitioner and any person heard or asking to be heard in support of the amendment, to the extent to which they are benefited by the amendment
ITEM 5.3
PAGE 34 General Manager's updated Delegations - January 2016
S107
ATTACHMENT [1]
Enforce an access order before notifying its approval of the plan or subdivision, and the authority to undertake the works and recover associated costs if not undertaken by the owner S108 Obtain a dedication of land for widening or diverting or a licence to embank, if an approval for a plan for subdivision is not granted under section 85 S110 Make an adhesion order on a block, subject to conditions S115 Exempt a subdivision from the operation of Part 3 of the Act, subject to conditions S116 Purchase excess space for use as public open space S117 Before approving a plan of subdivision, authority to require security for the payment, rather than requiring an owner to increase the area for public open space S227.4 Direct an employee, once they become entitled to long service leave under this section, to commence leave within 6 months after the date of notice S232 Grant an employee recreation leave under another enactment in respect of the calendar year in which any period of long service leave granted to that employee commences S234 Authority to recover from another Council who an employee has been employed with prior to employment with Council, salary, wages or allowances, proportionately S241 Upon recommendation from the National Trust of Australia (Tasmania) by order, prohibit the demolition of a building of historical or architectural interest or of special beauty, or prohibit the alteration or adding to the building S243 Enforce a preservation order subject to conditions S246 Approve or disapprove the erection, put up or placement of any hoarding or similar structure for advertising purposes S247 Enforce the removal of advertising hoardings Local Government (Highways) Act 1982 All of Council’s powers under the Local Government (Highways) Act 1982 Monetary Penalties Enforcement Act 2005 S14A Issue an infringement notice and require the person to give their name, address and date of birth, if it is reasonably believed that the person has committed an offence for which an infringement may be issued Personal Information Protection Act 2004 All of Council’s powers under the Personal Information Protection Act 2004 Public Health Act 1997 All of Council’s powers under the Public Health Act 1997 Public Interest Disclosures Act 2002 All of Council’s powers under the Public Interest Disclosures Act 2002 Right to Information Act 2009 All of Council’s powers under the Right to Information Act 2009 Roads and Jetties Act 1935 All of Council’s powers under the Roads and Jetties Act 1935
ITEM 5.3
PAGE 35 General Manager's updated Delegations - January 2016
ATTACHMENT [1]
Strata Titles Act 1998 S6.1A Endorse, by issuing a certificate of approval, a strata plan S30 Grant or refuse a certificate of approval, for strata plans, amendments to, consolidation of and cancellation of strata plans S31 Issue a certificate of approval if satisfied that any requirements under the planning scheme are met, and that where the proposal involves building work, that relevant certificates have been issued under the Building Act 2000. Furthermore, the authority to refuse an application for a certificate of approval, if it is reasonably believed that the proposal is for a subdivision within the meaning of Part 3 of the Local Government (Building and Miscellaneous Provisions) Act 1993 S31.6 Refuse an application for a certificate of approval if it is considered that the proposal is for a subdivision S31AA Refuse a certificate of approval on the grounds that an application for a staged development should be made where an application for a certificate of approval is made wholly or partly in respect of vacant land S37 Grant or refuse approval for a proposed staged development scheme, subject to conditions S38 Issue a certificate for the area in which a site is situated certifying that it has granted approval of staged development scheme, and of any conditions which have been applied S41 Refuse a particular stage in a staged development scheme, if an earlier stage of the scheme has not been completed as required under the terms of the registered scheme S42 Grant or refuse an application for a variation of scheme, subject to conditions S54 Require changes to a proposed community development scheme, or the demolition or alteration of buildings on the site of the proposed scheme. Grant or grant subject to conditions or refuse a community development scheme S57 Authority to refuse to approve the development of a particular stage of a community development scheme if an earlier stage of the scheme has not been completed as required under the terms of the registered scheme S58 Approve a variation to a scheme unconditionally or subject to conditions, or refuse a variation of scheme Traffic Act 1925 S9.3 Issue traffic infringement notices for prescribed offences under this Act S43 If an article is placed or left in a public street to the obstruction, annoyance or danger of road users, nearby residents or other persons, remove the article or cause it to be removed; take the article or cause it to be taken to a place of safety; or detain the article or cause it to be detained until the expense of removing, taking or detaining the article is paid to the relevant authority and advise the owner as soon as practicable of the action undertaken. If unable to inform the owner of the removal of the article within 30 days, or inform the owner of the removal within 30 days but does not receive payment of the required expenses within 14 days after the date of being informed, cause the article to be disposed of and to use the proceeds, if any, to defray those expenses ITEM 5.3
PAGE 36 General Manager's updated Delegations - January 2016
ATTACHMENT [1]
Urban Drainage Act 2013 All of Council’s powers under the Urban Drainage Act 2013 Vehicle and Traffic Act 1999 S56C Grant a permit to an applicant to set up and use a stall, stand or vehicle on a public street for the purposes of selling any goods or a business, calling or employment, subject to conditions. Additional authority to cancel, in writing, a permit if satisfied the holder has committed serious or repeated breaches of permit conditions Water and Sewerage Industry Act 2008 S56Q In granting a permit, include and impose any condition that a relevant regulated entity requires and not attach any conflicting conditions to a permit or refuse to grant a permit that the regulated entity has objected to the granting of Weed Management Act 1999 S34.3 Appoint a person as an inspector for the purposes of this Act, with approval from the Secretary of the Department By-Laws: Devonport City Council Reserves, Parks & Gardens By-Law No 1 of 2007 “Manager” and “Authorised Officer” for the purposes of this By-law Devonport City Council Parking By-Law No 1 of 2013 “General Manager” and “Authorised Officer” for the purposes of this By-law Devonport City Council Street Trading By-Law No 1 of 2010 “Authorised Officer” for the purposes of this By-law Other: Sign contracts, leases and agreements on behalf of Council in accordance with Council policies Act as a signatory to the financial transactions of Council Make pro-rata refunds of registration fees for the current year only, when dogs are de-sexed or die, based on a pro-rata basis, calculated on the unexpired complete months of annual fees paid at the date of death or spaying Approve the taking over of engineering works involved in the development of a subdivision subject to the recommendation by the appropriate Council Officer Authorise the total or partial release of bonds, guarantees and security deposits subject to the recommendation by the appropriate Council Officer, or to call on any bonds, guarantees and deposits where the work as secured has not been carried out in accordance with Council’s requirements Seek legal advice and complete affidavits on behalf of Council in any matter where the Council is a party to the legal proceedings Defend any actions brought against Council, its Aldermen or Officers, and agree to any settlement amount where it is in Council’s interest to do so Approve boundary fences which exceed Council’s Boundary Fencing Policy, where appropriate Subject to the provisions of any Act, permit or refuse to permit the disposal of waste or rubbish at a council tip, refuse or disposal site or waste transfer station
ITEM 5.3
PAGE 37 Report to Council meeting on 18 January 2016
5.4
DOG MANAGEMENT POLICY File: 25136 D399608
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.4.2
Provide and promote effective management of animals within the community
SUMMARY The purpose of the report is to allow Council to consider the implementation of a new Dog Management Policy which incorporates amendments to the Dog Control Act 2000.
BACKGROUND Under the provisions of Section 7 of the Dog Control Act 2000, Council is required to implement a policy relating to dog management in its municipal area. Council is required to review its Dog Management Policy at least every five years. The previous Dog Management Policy was written in 2007 and therefore is overdue for review. In recent years Council staff has been monitoring the Dog Management Policy’s effectiveness and assessing it in line with changing public expectations. As a result numerous changes have been incorporated into the revised policy including:
outlining Council’s responsibilities for dog management within its municipal area;
nominating that dog access to all main swimming beaches is either restricted or prohibited;
clarifying dog exercise areas which are off lead;
confirming that all dogs are to be on a lead and under effective control within all Council parks and reserves, unless otherwise signed;
proclaiming that dogs are prohibited in all sporting grounds to provide uniformity across all of Council’s facilities;
regulating a new fenced off-lead exercise area at 260 Steele Street, Devonport.
STATUTORY REQUIREMENTS The provisions of section 7 of the Dog Control Act 2000 require Council to develop and implement a policy for dog management in its municipal area.
DISCUSSION The previous Dog Management Policy was prepared in 2007. A requirement of the Dog Control Act 2000 is that the policy is to be reviewed every five years. Council is overdue in dealing with this review but has been monitoring the effectiveness of the existing Policy and assessing it in line with changing public expectations about effective dog controls. Some of the issues identified were that the Policy was unclear in some of its statements and at times contradictory as to where Council had approved various dog exercises areas, in which areas people could have their dog off lead and where they could not. In light of these concerns numerous changes have been incorporated into the revised Policy. The updated Policy clearly outlines the controls expected of persons owning or in charge of a dog or dogs and provides mapping to illustrate the areas where dogs can be ITEM 5.4
PAGE 38 Report to Council meeting on 18 January 2016
exercised or where access is restricted or prohibited. This should assist in alleviating any potential confusion for the public. In particular the reserve, beach and walking track area from the end of the restricted area at East Devonport Beach eastwards to the end of Pardoe Beach had some inconsistent requirements. Most of that area was designated as off lead whereas it is believed that at least part of the walking track that passed through it was designated on lead. Even more confusing is that the designation of the walking track appears to have changed from on lead to off lead roughly at the end of North Caroline Street (adjacent to the TasWater pumping station) and continued to be off lead for the remainder of its length into the East Devonport CBD. There is no record as to why these confusing and contradictory designations were assigned to this area. It is clear, however, that the parklands and walking track are popular with pedestrians, cyclists and recreational groups. For that reason it is considered more appropriate that the whole of that area be designated on lead with the exception of the actual beach areas which should remain off lead. This is now reflected in the attached Map 2 with only the East Devonport foreshore and Pardoe Beach marked as off lead. The revised Policy will also align the format of the Dog Management Policy to other Council policies.
COMMUNITY ENGAGEMENT If the new draft Policy is accepted by Council it will be placed on public exhibition. It will be advertised and placed on Council’s “speak up” web page to enable comments to be provided.
FINANCIAL IMPLICATIONS New signage will be required to ensure uniformity between the various dog control areas. This will involve some costs that will be covered from the appropriate budget area.
RISK IMPLICATIONS
Asset & Property Infrastructure The establishment of the new dog off lead exercise area in Steele Street has involved set up costs and there will be ongoing maintenance requirements for this new asset.
Legal Compliance This revised Dog Management Policy will ensure that Council complies with the provisions of the Dog Control Act 2000.
Consultation and/or Communication The revised Dog Management Policy will provide for a period of public consultation.
CONCLUSION Council is required by the provisions of the Dog Control Act 2000 to review its Dog Management Policy in a manner that outlines its roles and responsibilities, sets out responsible dog ownership, provides a mechanism for dealing with complaints about dogs, and clearly indicates dog control and exercise zones within its municipal area. The attached draft Dog Management Policy satisfies Council’s statutory obligations and also clarifies for dog owners and members of the public the obligations of dog owners. ITEM 5.4
PAGE 39 Report to Council meeting on 18 January 2016
ATTACHMENTS 1.
Dog Management Policy 2015
RECOMMENDATION That Council: 1.
endorse the draft Dog Management Policy 2016;
2.
release the draft for public consultation purposes for a period of 21 days;
3.
providing no major issues are identified as part of the consultation authorise the General Manager to finalise and publish the Dog Management Policy 2015 by 1 March 2016.
Author: Position:
Karen Welsh Senior Environmental Health Officer
Endorsed By: Position:
ITEM 5.4
Brian May Development Manager
PAGE 40 Dog Management Policy 2015
ATTACHMENT [1]
ITEM 5.4
PAGE 41 Dog Management Policy 2015
ATTACHMENT [1]
ITEM 5.4
PAGE 42 Dog Management Policy 2015
ATTACHMENT [1]
ITEM 5.4
PAGE 43 Dog Management Policy 2015
ATTACHMENT [1]
ITEM 5.4
PAGE 44 Dog Management Policy 2015
ATTACHMENT [1]
ITEM 5.4
PAGE 45 Dog Management Policy 2015
ATTACHMENT [1]
ITEM 5.4
PAGE 46 Dog Management Policy 2015
ATTACHMENT [1]
ITEM 5.4
PAGE 47 Dog Management Policy 2015
ATTACHMENT [1]
ITEM 5.4
PAGE 48 Report to Council meeting on 18 January 2016
5.5
PROPOSED AMENDMENT TO PARKING BY-LAW NO. 1 OF 2013 File: 18742 D399984
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.1
Review and amend governance structures, policies and procedures to adapt to changing circumstances
SUMMARY To consider an amendment to the Parking By-Law No. 1 of 2013 to implement a change in parking infringement fees to round them down to the nearest dollar.
BACKGROUND Council’s Parking By-Law No. 1 of 2013 sets out the fees payable for parking infringements in accordance with the value of penalty units as determined by the Department of Justice. The By-Law can be accessed at Council’s website at the following link: http://www.devonport.tas.gov.au/Council/Governance/Council-By-Laws Council’s current fee for a parking infringement, if paid within 14 days, is .16 of a penalty unit, which amounts to $24.64.
STATUTORY REQUIREMENTS Council’s Parking By-law No. 1 of 2013 was made under Section 145 of the Local Government Act 1993 for the purpose of regulating and controlling the use of car parks belonging to or controlled by Council and Section 100 of the Local Government (Highways) Act 1982 for the purpose of prescribing compositions under that Section.
DISCUSSION Under the requirements of the By-Law, Council’s parking infringement notices are currently $24.64. This amount has caused some difficulties with Customer Service officers in terms of having sufficient change on hand as well as explaining the amount to those in receipt of an infringement notice. In order to assist in resolving these issues, it is proposed that the fee, once set in accordance with the penalty units, be rounded down to the nearest dollar. Clause 34 of the Parking By-Law relates to the payment of infringement fees. It is proposed that the words “and shall be rounded down to the nearest dollar” be added to the end of Clause 34 so that it reads as follows: “For the purposes section 100(4) of the Local Government Highways Act 1982, the prescribed penalty for an infringement notice issued for an offence under Section 97, 98 or 99 of that Act is the applicable sum specified adjacent to the offence in the following table and shall be rounded down to the nearest dollar.” Implementing the change to the Parking By-law requires the preparation of a “By-Law to Amend Devonport City Council’s Parking By-Law” which would require a Legal Practitioner’s certification. The amendment would then be submitted to the Director of Local Government and, if approved, would be advertised in the Tasmanian Government Gazette. It is proposed that all necessary documentation be prepared with the aim of the amendment being implemented from 1 July 2016.
ITEM 5.5
PAGE 49 Report to Council meeting on 18 January 2016
COMMUNITY ENGAGEMENT No community engagement has been undertaken as a result of this report.
FINANCIAL IMPLICATIONS The rounding down of parking infringement costs would have some minor impact on Council’s operational budget (ie in the current year 64 cents per infringement issued). However any minor financial impact would be compensated by the expected efficiencies when receiving payments. The costs of amending the Parking By-Law are not known but would include legal costs of a solicitor’s certification as well as the costs of advertising in the Tasmanian Government Gazette.
RISK IMPLICATIONS There are no risks associated with this report.
CONCLUSION As an example the amendment to the Parking By-Law would reduce the cost of parking infringement notices in the current financial year (if paid within 14 days) from $24.64 to $24.00. The amendment is a practical, common sense approach to dealing with parking infringement fees.
ATTACHMENTS Nil
RECOMMENDATION That Council determine to amend its Parking By-Law No 1 of 2013 to enable parking infringement charges to be rounded down to the nearest dollar.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 5.5
Paul West General Manager
PAGE 50 Report to Council meeting on 18 January 2016
5.6
BUILDING REGULATORY FRAMEWORK REVIEW File: 24068 D400208
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY The purpose of this report is to advise Council of proposed legislative changes by the State Government to establish a new Regulatory Framework for building and plumbing work, and the potential impacts on Council of those changes.
BACKGROUND In November 2015 the State Government released details of proposed changes to the Tasmanian Building Regulatory Framework. There are four Bills that will make up the new regulatory framework for building and plumbing work being the:
Building Bill (New Bill)
Occupational Licensing Amendment Bill
Residential Building Work Contracts and Dispute Resolution Bill (New Bill)
Building and Construction Industry Security of Payment Amendment Bill
The stated intention of the review is to reduce red tape and costs associated with the building and plumbing work processes by rating work activities within those industries in “risk” categories. The level of risk for any works will determine what level of approval or notification is required. The three Bills nominated in the review other than the Building Bill are really ancillary legislation that will support the proposed framework by;
separating and clarifying the roles of “building practitioners” (such as builders, plumbers and electricians) from ‘building service providers” (such as building surveyors);
amending the terminology within the Occupational Licensing Act to provide that both “practitioners” and “service providers are “licensed” rather than “accredited”;
creating a licensing regime for Permit Authorities;
increasing the audit and penalty powers available to the Director of Building Control;
mandating formal contracts for certain building works to protect the interests of both practitioners and consumers; and
allowing the Director of Building Control to appoint an expert panel to adjudicate on contract payment disputes within the industry.
The major changes to the Framework are however contained in the Building Bill. For both building and plumbing work it proposes the following four categories: 1.
Work an owner can do (minor maintenance or repairs or small structures)
2.
Work that can be done without a permit, by a licensee (Low Risk Work) ITEM 5.6
PAGE 51 Report to Council meeting on 18 January 2016
3.
Work that does not need a permit but Council must be notified (Notifiable Work)
4.
Work that needs a permit issued by Council (Permit work)
STATUTORY REQUIREMENTS The discussion and overview papers released by the State Government are intended to facilitate submissions by interested parties and stakeholders. They do not create any statutory obligations for Council. Once the Bills pass through Parliament and then receive Royal Assent they become law and Council will be obliged to ensure it complies with them.
DISCUSSION This proposed Building Regulatory Framework is intended by the State to deliver a reduction in building costs and regulatory red tape by categorising building and plumbing works through a “risk assessment matrix”. Some of the proposals are common sense and do little more than regularise common practices that have been in place for many years. A building example is a home owner building or repairing a small deck which will not require any form of notification or approval. Similarly in plumbing, a home owner who replaces some rusted out pipework will not require approval or notification. There are however, some proposals that will potentially have an impact on Council operations, if not immediately then certainly when the new regulations have been in place for a number of years. Of the four new categories of building work those noted as category 1 (minor maintenance) and category 2 (low risk work) require no approvals and are not required to be notified to Council. If an owner or a licensed builder chooses to carry out work that does not in fact belong in these categories what is the protection for a subsequent owner if that work is defective? The discussion paper indicates more rigorous auditing by the Director of Building Control will provide protection against sub-standard work but it is short on detail about how rigorous that program will be. Similar comments apply to category 3, which is work entirely assessed and approved by a building surveyor with only a notification to Council required. The Director of Building Control has not in past years had an active profile in dealing with incorrect or negligent work by building professionals in this State. Traditionally persons complaining about unlawful building work or potential purchasers making enquiries about a property have turned to Council for assistance. If the proposals in the Bill are adopted Council will in future be unaware of much of the building work that has taken place in its municipal area. In those circumstances Council will be unable to issue Building Notices and Orders and will not be in a position to provide information in the current form required under Section 337 certificates. It is also apparent that while the Director of Building Control will be responsible for auditing and compliance activities associated with “building practitioners” and “building service providers”, any compliance activities that involve property owners who have not complied with the new requirements, for example having category 3 work carried out without sign off from a building surveyor, will fall to Council. This will require investigative resources and currently there is no provision for these costs to be funded. The relaxed requirements for “minor building works”, (for example sheds and ITEM 5.6
PAGE 52 Report to Council meeting on 18 January 2016
garages of up to 36m2 will not require approval) will mean that Council has no plans against which to assess a complaint, therefore most will require an initial site investigation to establish whether the complaint is justified. At information sessions presented by the Minister and the Director of Building Control in late 2015 it was suggested that the costs of compliance activities could be incorporated into the building permit fee structure. There are at least two issues here. Firstly, only category 4 work will require a building permit which will significantly reduce building fee income. Secondly, how would Council justify “padding” building permit fees so that the vast majority of compliant building projects are covering the small percentage that does not comply? One possible solution is to create a lodgement fee for all statutory building work notifications received from building surveyors for the new category 3 works. At present the administrative costs of receiving, checking and entering such details are built into Council’s building permit fee – a fee that will no longer apply to such works. This fee, which should be somewhere in the order of $150 would be required from a building surveyor at the time of lodgement. It should cover the associated administrate costs and may offset some of the compliance burden. The final impact of the proposed new building regulations, which cannot be quantified, will involve Council property rate income. The reduction in “regulated building work” will mean that Council will not be notified of often significant renovations which have the capacity to result in a supplementary valuation. As an example a deck with a constructed value of less than $20,000 but which may substantially increase the value of a home need not be notified to Council. Such works may not even be detected during the municipal wide revaluation process. Further, with category 3 works providing for notification to Council by the building surveyor on completion, any delay in that notification will postpone the property being valued at the correct rate. Plumbing work has been divided into the same four categories of risk and again there is logic in recognising that minor maintenance and repairs, whether carried out by a home owner or a licensed plumber, should not require a formal plumbing permit. The difference with plumbing work is that only category 1 work (minor repairs and maintenance by an owner), and category 2 work (non-notifiable plumbing work that must be carried out by a licensed plumber), is really “exempt” from regulation. Category 3 work – “notifiable plumbing work” involves a process where Council must be advised before work is commenced and that work is actually assessed by Council before it issues a Certificate of Likely Compliance. This will require exactly the same level of assessment as category 4 works, where a formal plumbing permit is required, and will therefore attract exactly the same fee. Council is entitled to apply conditions to both category 3 and 4 plumbing works and may choose to inspect that work. It is not clear from the discussion papers but it is assumed the 20% mandatory inspection regime will remain. Council will remain responsible for plumbing compliance activities involving owners as well as actions against licensed plumbers that become apparent through plumbing inspections or as a result of complaints by property owners. There will be Council application fees for plumbing works that fall within categories 3 and 4 but these fees may need to be revised in the next budget process to ensure the costs of operating the Permit Authority are recovered. ITEM 5.6
PAGE 53 Report to Council meeting on 18 January 2016
Further points of interest are contained in the proposed amendments to the Occupational Licensing Act. A “business entity” such as a partnership or body corporate may now apply for a licence as a “building services provider”. In other words a firm such as Pitt and Sherry could hold a licence to provide building certification services as long as it has a nominated “competent person” in its employ. Permit authorities will now also be required to hold a licence but to do so must satisfy the Director of Building Control that there is a “competent person” or persons employed within that entity. For many small councils this may prove difficult unless the Department makes the mandatory training course more readily available and accessible. Finally, the Residential Building Work Contracts and Dispute Resolution Bill will provide a mechanism to determine what building work contracts over $20,000 must contain, how such contracts can be entered and varied, and simpler methods for the resolution of building work disputes. These new contracts will mandate a cooling off period and will also require a builder to provide certain statutory warranties in relation to the building work involved. A copy of the Building Regulatory Framework Review – Overview of the Changes is at attachment 1.
COMMUNITY ENGAGEMENT The Building Regulatory Framework Review is intended to introduce or make amendments to various pieces of State legislation and community consultation is the responsibility of the Department of Justice. Full details, overview papers and forms for making a submission are readily available on the Department’s website.
FINANCIAL IMPLICATIONS This report does not contain any matters with known financial implications for Council. It is possible, however, that the deregulation of certain classes of building and plumbing work may impact on application fee income.
RISK IMPLICATIONS There are no risk implications attached to this report.
CONCLUSION The draft Building Regulatory Framework proposals cover a package of amended and new legislation that is intended to reduce red tape and costs involved in the building process, and at the same time provide audit and compliance powers to protect building standards and to facilitate the simple resolution of building contractual disputes. Many of the proposals are simply recognition of long standing practices which will allow owners to carry out low risk maintenance and repairs without the need for a building or plumbing permit. Other proposals for deregulation have the potential to impact significantly on Council fee and rate income although that impact cannot as yet be quantified. The mechanisms that will deliver an effective audit and compliance program driven by the Director of Building Control have not as yet been clearly enunciated, although Council’s compliance role for both building and plumbing works will continue albeit with a substantial reduction in fees funding for such activities.
ITEM 5.6
PAGE 54 Report to Council meeting on 18 January 2016
In summary the matters of concern that arise out of the Building Regulatory Framework Review are:
a potentially significant decrease in building permit fee income;
the requirement to maintain a statutory building work compliance program with potentially reduced income;
the suggestion to establish a lodgement fee to cover the ongoing costs of receipt, maintenance and entering of building work notifications associated with the new category 3;
the reduction of ‘public information” that will be available about building and plumbing works in the municipal area under the new provisions;
reservations about the level of detail available for the proposed audit and compliance programs to be driven through the Director of Building Control and which are intended to underpin building and plumbing standards and professional conduct;
the potential impact of a significant increase in “deregulated” building work on Council property rate income.
Submissions about the proposals close on 12 February 2016. The Local Government Association of Tasmania is preparing a sector wide response on behalf of member councils.
ATTACHMENTS 1.
Building Regulatory Framework Review November 2015
RECOMMENDATION That the report of the Development and Health Services Manager regarding the Building Regulatory Framework Review be received and noted and that Council: 1.
refer the comments outlined in the summary to the Local Government Association of Tasmania for inclusion in a sector wide consolidated response; and
2.
provide its own submission to the Minister in line with the comments included within this report.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 5.6
Paul West General Manager
PAGE 55 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 56 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 57 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 58 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 59 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 60 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 61 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 62 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 63 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 64 Building Regulatory Framework Review November 2015
ITEM 5.6
ATTACHMENT [1]
PAGE 65 Report to Council meeting on 18 January 2016
5.7
SHARED SERVICES - CRADLE COAST REGION File: 17731 D401206
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.1.2
Pursue opportunities for cooperative initiatives including resource sharing with other councils, organisations and community groups
SUMMARY This report is provided to assist Council in further considering its participation in a joint initiative by Cradle Coast councils to review opportunities for shared services (resource sharing). A draft Memorandum of Understanding (MOU) has been developed between the Tasmanian Government and the Cradle Coast Councils to formalise arrangements for the development of a feasibility study regarding a strategic shared services initiative.
BACKGROUND In November 2014 the Minister for Planning and Local Government, The Hon. Peter Gutwein wrote to all Tasmanian Mayors and advised them of the State Government’s desire to develop a relationship with local government that will assist in making Tasmania the most competitive and attractive jurisdiction in the country to live, work and invest. The Minister indicated that “A conversation around voluntary amalgamations and resource sharing is a good starting point in pursuing that objective”. The Minister suggested that councils needed to take the initiative and seriously consider how they could improve their strategic capacity, financial sustainability and service delivery. Since this time there have been ongoing discussions and consideration of the issue. The majority of the councils in the Cradle Coast region have been resistant to considering any study relating to potential voluntary amalgamations; however they were prepared to look at strategic shared services models and opportunities. Council has considered a number of reports over the last few months relating to the issue of voluntary amalgamation and/or shared services. The most recent decision was determined by Council at its meeting on 24 August 2015 (Min 166/15 refers): That the report of the General Manager relating to the proposed Cradle Coast Shared Services study be received and noted and that Council determine to reserve its decision on participating any further in the proposed shared services study until it has been provided with a detailed project brief outlining the parameters of the work to be undertaken and a scope of the deliverables expected. Since this decision was made the Cradle Coast Representatives Group appointed a Working Group to develop with the State Government a Memorandum of Understanding incorporating a Project Brief for a strategic shared services study initiative between all councils. The Working Group comprised:
Mayor Anita Dow, Burnie City Council Mayor Jan Bonde, Central Coast Council Mayor Duncan McFie, King Island Council Paul West, General Manager, Devonport City Council ITEM 5.7
PAGE 66 Report to Council meeting on 18 January 2016
Michael Stretton, General Manager, Waratah-Wynyard Council Brett Smith, CEO, Cradle Coast Authority
STATUTORY REQUIREMENTS There are no specific statutory requirements relating to the content of this report.
DISCUSSION The Working Group have now completed a draft MOU (refer attachment) which seeks the provision of a detailed report that critically examines the current status of resource sharing/shared services in the Region and whether a broader and more effective model can be developed and implemented which meets the State Government’s and the Cradle Coast Councils’ agreed objectives of: 1. 2. 3. 4.
being in the interest of ratepayers; improving the level of services for communities; preserving and maintain local representation; and ensuring that the financial status of the entities is strengthened.
Under the terms of the MOU the councils will (in summary):
match dollar for dollar with the State Government funding for the feasibility study, with an upper limit of $200,000. Therefore, the councils would need to provide $100,000 (recommended to be contributed on a population basis as per the current Cradle Coast Authority funding model);
seek quotes for feasibility studies from the consultants listed in the Feasibility Study Panel based on the predetermined project brief provided by the councils;
review and provide detailed evaluation of the submissions received;
determine which, if any, of the submissions received is acceptable to the councils and finalise the consultant selection;
assist the selected consultant in undertaking the feasibility study with the provision of any necessary information and/or data in a timely manner; and
advise the Minister as soon as practicable following provision of the final report by the consultant of the councils’ consideration of the feasibility study.
The objective of the feasibility study is to review the current delivery of local government services in the Region and to identify opportunities for the nine councils to work more collaboratively and cooperatively together through enhanced shared services and/or strategic resource sharing arrangements. Options may include a combination of:
Regional; Sub-regional; and Neighbouring councils working together.
COMMUNITY ENGAGEMENT At each point when Council has determined a position on the issue of shared services/ voluntary amalgamation this has been communicated through normal processes. No specific community consultation has been undertaken up to this time.
FINANCIAL IMPLICATIONS An upper limit of $200,000 is being recommended for the feasibility study, therefore, the councils would need to provide $100,000 which is recommended to be contributed on a
ITEM 5.7
PAGE 67 Report to Council meeting on 18 January 2016
population basis as per the current Cradle Coast Authority funding model. This equates to the following approximate financial contributions from the respective Councils: Burnie City Council Central Coast Council Circular Head Council Devonport City Council Kentish Council King Island Council Latrobe Council Waratah-Wynyard Council West Coast Council
$17,461 $19,671 $ 7,286 $22,423 $ 5,688 $ 1,413 $ 9,527 $12,555 $ 3,973
Council has maintained a position in the past that the costs of any study should be shared on an equal basis between the nine councils. For what is essentially an additional $11,000 it would be beneficial for Council to agree to participate in the Shared Services project and contribute its share based on the subscription formula utilised to calculate the Cradle Coast Authority annual subscriptions.
RISK IMPLICATIONS Being on the outside of the process is the biggest risk to Council if it determines to not participate in the proposed study. There is also the risk that any potential benefits to the other councils, by excluding Devonport from the study and future involvement in any of the initiatives identified, may be lessened. Equally the shared services study could proceed and develop a number of recommendations in relation to improved service delivery opportunities only to be rejected by the individual councils at the other end.
CONCLUSION The majority of the councils in the Cradle Coast region are committed to retaining their current identities and have no appetite for amalgamations therefore this project is proposed to be focussed on improved/enhanced shared services/resource sharing opportunities. It has been indicated by the councils that they are open to wide ranging local government service delivery reforms, providing their individual identities are maintained. Unfortunately, whether the proposed study will result in any significant and/or meaningful outcomes can only be assessed at some point in the future. A lot will depend on the acceptance or otherwise of any recommendations by the individual councils at the time.
ATTACHMENTS 1.
Memorandum of Understanding (Draft)
ITEM 5.7
PAGE 68 Report to Council meeting on 18 January 2016
RECOMMENDATION That the report of the General Manager relating to the proposed Shared Services Study in the Cradle Coast Region be received and noted and that Council: 1.
endorse the Memorandum of Understanding (MOU) between the Tasmanian Government and the nine Cradle Coast Councils to formalise the arrangements for the development of a feasibility study regarding a strategic shared services initiative between all Cradle Coast Councils;
2.
endorse the Project Steering Committee responsible for the management of the MOU, being:
Mayor Anita Dow, Burnie City Council Mayor Jan Bonde, Central Coast Council Mayor Duncan McFie, King Island Council Paul West, General Manager, Devonport City Council Michael Stretton, General Manager, Waratah-Wynyard Council Brett Smith, CEO, Cradle Coast Authority;
3.
note that the estimated cost of the proposed feasibility study has been set at a maximum $200,000 and is conditional upon a 50 per cent State Government contribution; and
4.
agree to contribute Devonport Council’s share of the project cost on the same formula used to determine Cradle Coast Authority subscriptions.
Author: Position:
Paul West General Manager
Endorsed By: Position:
ITEM 5.7
Paul West General Manager
PAGE 69 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 70 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 71 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 72 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 73 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 74 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 75 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 76 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 77 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 78 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 79 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 80 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 81 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 82 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 83 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 84 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 85 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 86 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 87 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 88 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 89 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 90 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 91 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 92 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 93 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 94 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 95 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 96 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 97 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 98 Memorandum of Understanding (Draft)
ATTACHMENT [1]
ITEM 5.7
PAGE 99 Report to Council meeting on 18 January 2016
5.8
2016 PARKING STRATEGY File: 24198 D402446
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY To adopt a revised Parking Strategy and report the feedback from the community consultation undertaken.
BACKGROUND Council’s Parking Strategy was first adopted by Council in December 2010 following an extensive and collaborative process. The Strategy defines Council’s role as a legislator, provider, facilitator and regulator of car parking facilities, from initial planning stages through to enforcement. Section 3.14 of the December 2010 Parking Strategy Action Plan states “The Action Plan will require review upon completion of the five year timeframe, and a subsequent Action Plan should be developed based upon the residual actions from the December 2010 plan.” Accordingly, the Parking Strategy has been reviewed and a parking survey conducted to gauge community thoughts.
STATUTORY REQUIREMENTS Council operates in accordance with a Car Parking By-law made under section 145 of the Local Government Act 1993 for the purpose of regulating and controlling the use of car parks belonging to and/or controlled by Council.
DISCUSSION The Parking Strategy has been revised and is attached for consideration. The document contains a suite of recommendations requiring further review and analysis rather than a series of immediate changes. Predominantly, these recommendations and actions will need to occur within the next two years. The revised document is largely based on the original strategy, revised to account for the LIVING CITY project. The Parking landscape in the Devonport CBD is going to change significantly in coming years. The construction of the new multi-storey car park and further progression of Stages 1 and 2 of the LIVING CITY project will alter parking provision. Once the LIVING CITY plans evolve, Council may consider a further review of the Parking Strategy. A report detailing progress against actions within the original strategy was reported to the Governance and Finance Committee in May 2015. Items of note include the modification of the Best Street car park to Pay as You Leave and the commencement of a trial of “pay by phone technology”.
ITEM 5.8
PAGE 100 Report to Council meeting on 18 January 2016
To summarise, the key objectives of the Parking Strategy 2016 include:
Improved demand management in CBD car parks Maximise use of existing Pay as You Leave (PAYL) car park facility Review and utilise new technology Complete construction of Multi-Storey Car Park Investigate creation of further parking space in the Southern CBD Ensure adequacy of parking supply following finalisation of LIVING CITY hotel and retail development plans Enhance the existing permit scheme and ensure the balance between Council’s social obligations and revenue implications are considered Encourage long-term parking in off-street car parks Introduce decorated redundant meters in strategic locations to attract donations for charity Embrace and promote complementary strategies to manage demand for parking Improved education and information provision in relation to parking
Each recommendation is complemented by actions that will be delivered in order to achieve each objective.
COMMUNITY ENGAGEMENT Community engagement was undertaken to assist with the development of the original Parking Strategy. A community survey was used to assist in developing the revised Parking Strategy. The consultation was undertaken in September 2015 via a detailed 60 question survey which closed on Friday 9 October 2015. The survey attracted 114 responses. In total 253 people visited the consultation page on Council’s website and either viewed the survey, completed the survey or read the existing Parking Strategy. The statistical results were supported by detailed comments to questions, both of which are provided as attachments. Some key observations from this survey include:
25% of people rated it difficult or very difficult to find parking when they visit the Devonport CBD
73% of respondents feel Council’s pricing and penalties are inappropriate
Exactly 50% of respondents have used the Best Street Car Park since Pay as You leave (PAYL) parking was introduced
Cash clearly remains the preferred method for paying for parking
The preferred car parks were the Best and Rooke Street car parks
FINANCIAL IMPLICATIONS The new strategy includes a number of items requiring either capital or operational expenditure. These will be considered and prioritised as part of the annual budget process.
RISK IMPLICATIONS Parking is an emotive topic, and many residents have strong views. The use of a public survey and public exhibition period provides an opportunity for community involvement. Constructive comments received via the survey will be used as part of the reviews and analysis to be undertaken in accordance with the strategy recommendations. ITEM 5.8
PAGE 101 Report to Council meeting on 18 January 2016
The strategic nature of the document may confuse or frustrate those who wish to see immediate operational changes to the management and control tasks currently undertaken in relation to parking. The action plan details tasks that will be undertaken and reported to Council to review existing practices.
CONCLUSION The Parking Strategy is an important document in ensuring continued improvement in the provision, planning and management of parking in Devonport. It is timely a review is undertaken now to ensure recommendations and actions remain relevant. It is recommended that the document is placed on exhibition until Thursday 11 February which allows both enough time for input by the community and will allow the document to be formally adopted at the February meeting.
ATTACHMENTS 1.
Parking Strategy - Draft
2.
Survey Data
3.
Parking Survey Comments
RECOMMENDATION That That Council in relation to the 2016 Parking Strategy: 1.
Place the draft Strategy on public exhibition until close of business Thursday 11 February 2016 with a final report to be presented to Council for formal consideration and adoption at the February 2016 meeting; and
2.
Note the comments and data relating to the community consultation undertaken in September 2015.
Author: Position:
Shane Crawford Executive Manager Corporate, Community & Business Services
Endorsed By: Position:
ITEM 5.8
Paul West General Manager
PAGE 102 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 103 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 104 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 105 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 106 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 107 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 108 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 109 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 110 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 111 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 112 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 113 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 114 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 115 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 116 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 117 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 118 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 119 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 120 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 121 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 122 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 123 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 124 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 125 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 126 Parking Strategy - Draft
ATTACHMENT [1]
ITEM 5.8
PAGE 127 Survey Data
ATTACHMENT [2]
Survey Data – Parking 1)
What are your main reasons for parking in Devonport (please select ALL that apply)? I have a business or work in Devonport I visit the shops or businesses in Devonport I have family that goes to school in Devonport Other
20 86 4 4
1) What are your main reasons for parking in Devonport (please sele...
I have a business or work in Devonport
3% 4%
75%
I visit the shops or businesses in Devonport I have family that goes to school in Devonport
18%
Other
2)
In general, how easy is it to find parking when you visit the Devonport CBD? Very easy Easy Moderate Difficult Very difficult
6 33 47 19 9 2) In general, how easy is it to find parking when you visit the De...
17% 8% 5%
Very easy Easy Moderate
41%
Difficult Very difficult 29%
ITEM 5.8
PAGE 128 Survey Data
3)
ATTACHMENT [2]
Do you believe that Council's current parking related signage is adequate? Yes No Don't Know/Unsure
62 20 32
3) Do you believe that Council's current parking related signage is...
28% Yes
18%
No Don't Know/Unsure 54%
4)
Do you feel that parking information is adequate communicated to the community? Yes No Don't know/Unsure
52 23 39
4) Do you feel that parking information is adequated communicated t...
34% Yes No
20%
Don't know/Unsure 46%
5)
Do you feel Council's parking pricing and penalties are appropriate? Yes No Don't Know/Unsure
22 83 9
ITEM 5.8
PAGE 129 Survey Data
ATTACHMENT [2]
5) Do you feel Council's parking pricing and penalties are appropri...
8%
Yes
73%
No 19%
6)
Don't Know/Unsure
What is the key determining factor when selecting which car park to use? Proximity/Location Price Availability/likely availability of parking spaces Time limits/restrictions
48 27 18 21
6) What is the key determining factor when selecting which car par...
16%
Proximity/Location 18% Price
24%
Availability/likely availability of parking spaces Time limits/restrictions
42%
7)
Council has nine (9) car parks in the CBD. preferred (1) to least preferred (9). Best Street Car Park Rooke Street Car Park Formby Road Car Park Edward Street Car Park Fourways Car Park Fenton Way Car Park Payne Avenue Car Park Victoria Parade Car Park Wenvoe Street Car Park
Please rank them in terms of most 4.02 4.11 4.22 4.4 4.69 5.63 5.84 5.97 6.11
ITEM 5.8
PAGE 130 Survey Data
ATTACHMENT [2]
7) Council has nine (9) car parks in the CBD. Please rank them in... 0 0.611 1.222 1.833 2.444 3.055 3.666 4.277 4.888 5.4996.116.721 Best Street Car Park
4.02
Best Street Car Park
Rooke Street Car Park
4.11
Rooke Street Car Park
Formby Road Car Park
4.22
Formby Road Car Park
Edward Street Car Park
4.4
Edward Street Car Park
Fourways Car Park
Fourways Car Park
4.69
Fenton Way Car Park
Fenton Way Car Park
5.63
Payne Avenue Car Park
5.84
Victoria Parade Car Park
5.97
Wenvoe Street Car Park
8)
Payne Avenue Car Park Victoria Parade Car Park Wenvoe Street Car Park
6.11
Have you used the Best Street car park since Pay As You Leave (PAYL) parking was introduced? Yes No
57 57 8) Have you used the Best Street car park since Pay As You Leave ...
50% Yes No 50%
9)
What is your preferred method of paying for parking? Cash Credit Card Mobile Phone
90 22 2
ITEM 5.8
PAGE 131 Survey Data
ATTACHMENT [2]
9) What is your preferred method of paying for parking?
19%
2%
Cash Credit Card Mobile Phone
79%
10)
Have you used the 'pay-by-phone' parking service since it was introduced in Council car parks in August 2015? Yes No
1 113 10) Have you used the 'pay-by-phone' parking service since it was i...
1%
Yes No
99%
11)
If no, what is the reason you haven't used it? I wasn't aware of it I don't want to pay the additional fee for using it I don't park in Council's car parks I am happy using the current parking payment options Other
24 43 6 25 15
11) If no, what is the reason you haven't used it? I wasn't aware of it 22% 13%
6%
I don't want to pay the additional fee for using it I don't park in Council's car parks
21% 38%
I am happy using the current parking payment options
ITEM 5.8
PAGE 132 Survey Data
12)
ATTACHMENT [2]
Would you prefer 'pay and display' style parking machines for on-street parking (where you display the voucher on your dashboard), over the current type of onstreet parking meters? Yes No Don't know/care
20 70 24
12) Would you prefer 'pay and display' style parking machines for o...
21% Yes No
18%
Don't know/care
61%
13)
Do you think time zones should be extended into residential streets? Yes No Don't know/unsure
14 66 34
13) Do you think time zones should be extended into residential str...
30% Yes No
12%
Don't know/unsure
58%
14)
Do you think Council needs to better manage and limit parking within residential areas, both on-street and off-street? Yes No Don't know/unsure
20 59 35
ITEM 5.8
PAGE 133 Survey Data
ATTACHMENT [2]
14) Do you think Council needs to better manage and limit parking w...
31% Yes No
17%
Don't know/unsure
52%
15)
Do you utilise Devonport's disability parking facilities? Yes No
16 97 15) Do you utilise Devonport's disability parking facilities?
Yes
86% 14%
16)
No
Do you think Disabled Permit parking spaces should incur the same fees as all other parking spaces? Yes
2
No
12
Don't know/Unsure
2
16) Do you think Disabled Permit parking spaces should incur the sa...
13% 12% 75%
Yes No Don't know/Unsure
ITEM 5.8
PAGE 134 Survey Data
17)
ATTACHMENT [2]
Do you have a Disability Parking Permit? Yes No
8 8 17) Do you have a Disability Parking Permit?
50% Yes No 50%
18)
Do you use a walking aid? Yes No
6 2 18) Do you use a walking aid?
25% Yes No 75%
19)
Do you find there are enough Disabled Permit parking spaces in Devonport? Yes No Don't known/Unsure
1 6 1
19) Do you find there are enough Disabled Permit parking spaces in ...
13% 12% 75%
Yes No Don't known/Unsure
ITEM 5.8
PAGE 135 Survey Data
20)
ATTACHMENT [2]
Do you think they are in the right locations? Yes No Don't know/unsure
2 4 2 20) Do you think they are in the right locations?
25%
No
25%
50%
21)
Yes
Don't know/unsure
Council currently issues 2,500 free parking voucher booklets per year to aged, disability and service pension holders (which provides 8 hours free parking per month). Do you think this is a good arrangement for distribution of the free parking benefits? Yes No Don't know/Unsure
65 20 29
21) Council currently issues 2,500 free parking voucher booklets pe...
25% 18%
Yes No Don't know/Unsure 57%
22)
Do you utilise School Zone parking in Devonport? Yes No
20 94
ITEM 5.8
PAGE 136 Survey Data
ATTACHMENT [2]
22) Do you utilise School Zone parking in Devonport?
82%
Yes 18%
23)
No
Are you aware of where you can and cannot park at the school/s? Yes No
17 3 23) Are you aware of where you can and cannot park at the school/s?
15% Yes No 85%
24)
Do you think that Devonport's school parking zones are appropriate? Yes No Don't know/unsure
27 15 72
24) Do you think that Devonport's school parking zones are appropri...
63%
Yes No 24% 13%
ITEM 5.8
Don't know/unsure
PAGE 137 Survey Data
25)
ATTACHMENT [2]
Do use any loading zones within Devonport? Yes No
6 108 25) Do use use any loading zones within Devonport?
Yes
5%
No
95%
26)
Are they in the right locations? Yes No Don't know/unsure
2 1 3 26) Are they in the right locations?
50%
Yes No
17%
27)
Don't know/unsure
33%
Is the 30 minute loading zone time limit sufficient? Yes No Don't know/Unsure
1 1 4 27) Is the 30 minute loading zone time limit sufficient?
67%
Yes 16%
No Don't know/Unsure
17%
ITEM 5.8
PAGE 138 Survey Data
28)
ATTACHMENT [2]
Do you think we should have 'truck only' loading zones? Yes Don't know/unsure
4 2
28) Do you think we should have 'truck only' loading zones?
33% Yes Don't know/unsure 67%
29)
Do you use Council's bicycle or motorcycle parking facilities? Yes No
11 103 29) Do you use Council's bicycle or motorcycle parking facilities?
90%
30)
Yes
10%
No
Do you believe there are adequate bicycle parking facilities in the Devonport CBD? Yes No Don't Know/Unsure
11 13 90
30) Do you believe there are adequate bicycle parking facilities in...
Yes
79% 10% 11%
ITEM 5.8
No Don't Know/Unsure
PAGE 139 Survey Data
31)
ATTACHMENT [2]
Do you believe there are adequate motorcycle parking facilities in the Devonport CBD? Yes No Don't Know/Unsure
6 13 95
31) Do you believe there are adequate motorcycle parking facilities...
Yes
83%
5%
No
12%
Don't Know/Unsure
32)
Do you believe there are adequate campervan, caravans and trailer parking facilities in the Devonport CBD? Yes No Don't Know/Unsure
16 31 67
32) Do you believe there are adequate campervan, caravans and trail...
Yes
59%
No
14%
Don't Know/Unsure
27%
33)
Have 'Free Parking Days' influenced your decision to visit the Devonport CBD on these days? Yes No
61 53 33) Have 'Free Parking Days' influenced your decision to visit the ...
46% Yes No 54%
ITEM 5.8
PAGE 140 Survey Data
34)
ATTACHMENT [2]
What suburb do you live in? Only the top 5 answers are visualized here. DEVONPORT, TAS EAST DEVONPORT, TAS SPREYTON, TAS MIANDETTA, TAS ULVERSTONE, TAS
54 10 8 7 4
34) What suburb do you live in? 0
5 10 15 20 25 30 35 40 45 50 55 60
DEVONPORT, TAS
54
EAST DEVONPORT, TAS
35)
SPREYTON, TAS
8
MIANDETTA, TAS ULVERSTONE, TAS
EAST DEVONPORT, TAS
10
SPREYTON, TAS
DEVONPORT, TAS
MIANDETTA, TAS
7
ULVERSTONE, TAS
4
What is your age group? 12-17 years 18-24 years 25-34 years 35-49 years 50-59 years 60-69 years 70-84 years I prefer not to answer
1 9 21 31 26 19 5 2 35) What is your age group? 12-17 years 4%
17% 23%
8% 27%
2% 1%
18%
18-24 years 25-34 years 35-49 years 50-59 years 60-69 years
ITEM 5.8
PAGE 141 Parking Survey Comments
ATTACHMENT [3]
1) What are your main reasons for parking in Devonport (please select ALL that apply?) – No Comments provided 2) In general, how easy is it to find parking when you visit the Devonport CBD? – No Comments Provided 3)
Do you believe that Councils current parking related signage is adequate?
If not, do you have any suggestions for improving the signage? Less small text and fine print. I find it hard to find the disabled parking sometimes. Plus knowing the times at different places. Larger displays and directions Should be more free 15 min areas as I tend to shop at Latrobe and Shearwater instead. make them bigger they are too small to read easily from the car without having to get out and back in if you can't park there. Free paking More of it. I hear people commenting all the time about its not easily seen or they don't know where it applies To hard to read, make them bigger Provide free parking - look at Wynyard, Ulverstone & Latrobe! 4) Do you feel that parking information is adequate communicated to the community? Do you have any suggestions about how Council could improve this communication? the pay as you go car park is a real mess and needs better instructions typo in sentence above, please fix. The language used needs to be less gibberish and clear and cincise maybe print out a map and put the times etc on it for people and send out to all households in ulv, dev and latrobe etc. You don't have parking for people working in the CBD Ripping out half the parking meters. As a visitor from another municipality, I am actively discouraged from visiting Devonport shops and spending money there. This loss to Devonport traders amounts to several thousand dollars a year just from me Some free parking would be great for customers and Businesses alike........... Free parking When there are changes, provide more communication in print form and perhaps remind the survey designer to proof read his surveys. The question above is incorrectly worded. People are unsure on saturday/weekend parking. Free/not free? Also unsure what is 'council' parking. Is it on the streets with meters or is it just the big car parks ie. Behind cmax? Provide free parking - look at Wynyard, Ulverstone & Latrobe! Utilise social media for members of the community that don't read the newspaper, listen to radio, or watch tv. Mail sent to residents via post as well as website of new changes and how to pay. Visitors given handout information on parking and how to pay. ITEM 5.8
PAGE 142 Parking Survey Comments
ATTACHMENT [3]
Signage prior entry of carpark with simple instructions on parking time limit and method of payment required. Communication should be a transparent and expanded outside of the immediate Devonport area to other municipalities and their residents as we have to go to Devonport to see Centerlink, do our banking, see medical services etc. Relying on newspapers is old hat as circulation falls due to computers and people like myself reading the news on line as it happens, not a day or two later in the local papers. Let people know that if they purchase a ticket it any Council carpark they can use that ticket in other carparks except the pay as you leave carpark. Signs are too small to see. They need to be bigger. Improve signage facebook posts social media local papers I think Council should promote ways to avoid fines through their newsletter and on the website. Circulate through rates notices 5) Do you feel Council's parking pricing and penalties are appropriate? If not, please comment or explain why you believe this I think parking should be free or cheaper, then more people would shop in Devonport. When I shop in Devonport I don't enjoy myself as I am so scared I wont make it back to my car in time and that I will end up with an overpriced ticket.....so I tend to stay away and shop online. I do know you have pay as you leave, but i still think more people would shop here if it was free...look at Ulverstone and Latrobe.....always busy Price per hour is far too high and the fines are astronomical. Fines are to cheap, don't teach anyone a lesson $1.80 or $1.60 per hour is too expensive to pay in Devonport. The cost prohibits spending time in the CBD.Customers are reluctant to try on clothing or outfits due to parking costs. It is to expensive. The 15 minute zones around schools attract a large penalty for just trying to drop our young children to their classrooms safely in the mornings and picking them up safely in the afternoons. too expensive. I use free parking wherever I can. I am able, and don't mind, walking a bit to get where I want to go. Also don't have to worry about being a few minutes late and getting a fine. Last time I did get a fine it took three days before I was able to pay it on the council's website. There should be more free parking if only parking for short amounts of time. I THINK LOWER PRICES WOULD ENCOURAGE PEOPLE TO SPEND MORE TIME IN THE SHOPPING AREAS The penalties are ridiculous. I pay for parking every single week day which adds up to approximately $400 per year. Then if I am late back to my car by 5 minutes I'm whopped with a nearly a $25 fine! It's not fair. Should not charge for parking. Disincentive to visiting/stoping. the cost of parking can take away the joy of shopping and cafes. U have to be mindful of the time resulting being on edge if you are held up etc. Devonport is advertised as friendly and the water reflects relaxation but with the current metered system and the odd parking meter person who can be very nasty I'm afraid it can reflect differently. Gets very expensive if u work in devonport if you don't get a free park ITEM 5.8
PAGE 143 Parking Survey Comments
ATTACHMENT [3]
a fine of $24.65 is a rip off. no wonder people go to latrobe or ulverstone to shop. the hourly fee is excessive also. Better parking at dps, rush hour parking at dps is chaos and parking wardens fining parents is poor form Far too expensive Way too expensive, close to $25 for running out of money on the meter is a bit rich I think the parking fees are appropriate but penalties are a bit expensive. I've received a ticket recently for being a few minutes late back to the car and I got a bit of a shock about the price rise, the last time I paid a ticket it was $12.. Fair enough though everything goes up! Cost is far too expensive. Parking tickets are outrageously expensive. No wonder most sensible people are going to Latrobe and Ulverstone to do their shopping. In the 5 years I've lived here parking price per hour has more than doubled. It's excessive. The System where you have to pay and display when you park is always going to be unfair for the public and highly profitable for the council. EITHER you have to put too much money in the machine - and effectively pay for parking you won't end up using - to cover the estimated time you think you will need OR you put too little money in the machine and end up paying a fine. Either way the public (and by extrapolation the local businesses who rely on public support) lose and council wins. There is also a potential issue when you are attending a business and expecting to be in excess of an hour - there are too few opportunities to park for longer periods in the CBD. I find expired parking meter fines reasonable, just unreasonable when zones are changed and i suddenly find myself parked in a taxi zone accidentally, which attracted an excessive fine!! SUGGESTION: On parking notices: If brought to council within 30 minutes of notice, no charge. If paid within 2 hrs $10, if paid within 48hrs $15. Within 14 days $35 etc. I saw this on my travels and thought it was excellent. Parking meters should be cheaper. Excessive penalties with parking attendants ( a VERY difficult job) not relaxed and tolerant enough. Parking fees were less then people would be more inclined to feed the meter but I understand the rationale around stiffer penalties. Wonder how many delinquent fines are outstanding To be honest I pretty well avoid going down town, mainly because of the parking fees. I feel it improper for a rural location to have parking fees, am annoyed over keeping change for the meters and very much hate how accurate I have to be in guessing how much time to choose for the meters and timing my visit so as to not get a fine. It's refreshing to visit Latrobe and Ulverstone Re parking and they show us how it should be done - and the homemaker centre is pretty well the only other place I visit now as I buy mostly online. Its way to high and the late fees are it much parking prices are too dear, I refuse to use paid parking We have twice been fined whilst visiting doctors or other medical practitioners in Devonport. These appointments took longer than expected, so we were unable to feed a meter. It is unethical for DCC to profit from sick people. Second point, the extent of parking meters is ridiculous. There may be empty parking spaces for hundreds of meters along side roads, so occupying one of these while
ITEM 5.8
PAGE 144 Parking Survey Comments
ATTACHMENT [3]
you shop for ten minutes will not "tie up" spaces nor inhibit rotation. I often do not carry change - and your meters do not accept all legal tender. It's totally overpriced and unfair. Too many meters and not enuf pay as you go. Terrible as a Pensioner couple to pay $4.60 plus to visit the Cinema. Free parking, would stay in town longer , hence spend more money, cant be bothered going into town because of parking sometimes Current pricing is a deterant to shopping in Devonport. when you go to Burnie and you receive a parking ticket they discount it if it is paid within the fortnight It is far cheaper to get a parking penalty there I have been living here in Devonport for nearly 2 years. Before that I lived in Geraldton in WA I never had to pay for parking there. I think that it should be free parking everywhere on the side of the road with a 2 hour limit and the large car parks are the only places you pay. They are an odd amount that keeps increasing Way too expensive!!! Prices and penalties should be lowered!! Parking really should be free. Oh and the living city plan is a massive waste of time and money. I'm spending $10 a week on parking and it's ridiculous along with receiving multiple $22.40 tickets for being a few minutes late to my car. Working in devonport and starting at 9 all the free car parks are taken unless i walk aprox 3km. If you walk 3km on a warm morning and have an office job sweating that early in the day is not ideal. More free parking for worker's would be excellent. Im meant to finish at 4 so pay for parking near by if im 15 minutes late there is a fair chance ill have a parking fine. For a worker a parking fine is over an hours wage all for being held up at work for 10 to 15 minutes. I beleive we need more free parking for workers. This is a country town with city parking prices. Parking inspectors should be encouraged to show leniency in the case of 2-4 minutes expiry. It's absurd to penalise parkers when their time has just expired. It's obvious then that the inspector has been lieing 'in wait' to issue the fine. Very poor practice indeed. I only go to the City centre when I have business that has to be done because I do not like to pay for parking. In my opinion, you would have many more people visiting the City centre if you offered free parking. I used to park in the parking area across from McDonald's, while I sent my children across to buy takeaway, but now I seldom go to that McDonald's because you have made that parking area a 'payas-you-go' parking lot now and the McDonald's parking area is pretty tight. I have not entered that parking area since you made the change. I am sure that I am not alone in this opinion about paid parking in Devonport. We are not a large city and as such, you would be making Devonport parking-friendly and shopping-friendly if you would provide free parking. You might ask yourselves why Latrobe and Ulverstone are so busy all the time - the answer is 'free parking'. If it is fairly easy to park where you like almost any time as long as you pay then either the cost of parking is too high or the surrounding businesses are not appealing to the public. You could trial free parking in Devonport to get the answer and go from there. I would make Fridays all day free parking and name it friendly Friday. There is so little parking in devonport and that paired with the fee's is affecting the businesses as it makes it difficult to shop in town. If you look at any town in tasmania with little or no parking fees it attracts shoppers which will help the community in the long run. I received a fine on a meter that wasn't working Provide free parking - look at Wynyard, Ulverstone & Latrobe! ITEM 5.8
PAGE 145 Parking Survey Comments
ATTACHMENT [3]
The carparks are fine but I believe the meters are to expensive. In regards to penalties I've only ever had one and that was when I checked our post office box and had to collect a package that was too big to fit in our PO box it wasn't terribly busy but I was required to wait and on return to my car had a fine. I was appalled. I certainly wasn't abusing the 5 minute parking but to receive a card to collect a parcel and have to go back to my car only to drive around the block to pay a meter to collect parcel is ridiculous. Fees are too high!! They had a great jump in price and still havent got anymore places to park Too expensive and we always have to over-pay to prevent being served with a parking fine. As Devonport is disjointed we move to another car park and have to pay again. Saturday morning meters don't encourage supporting businesses, i.e. breakfast venues (Oldaker Street in particular), when car parks are free. We recently overlooked that meters were operational on a Saturday morning. As a pensioner, a recent trip to the movies and a coffee and sandwich afterwards incurred $8.10 in the nearest parking venue - tripling the monetary outlay for this outing. i believe that parking should be free.. hence why places like the mall are dying I feel parking fees should not be excessive $25 for parking meter fine is way too much. The meters need to give you more time. I believe most people park in Devonport because they are either working, shopping or completing personal business and not for leisure pleasure or generally browsing around.Locally those centers that have free parking always seem to have plenty of people about especially at weekends. Having recently traveled on the mainland and visited many regional towns/cities about Devonports size it was very noticeable that those that had thriving business centers did not charge for parking. Wake up Devonport. Never enough parking enforcement officers to place fines. I drive a bus and att 7pm most thursday friday nights the bus zones are occupied with cars… pay them over time they would make a killing on enforcement fines too dear 1.80p/h is quite expensive compared to other places. Too expensive. The increased number of cars on the road has not been reciprocated by increased numbers of parking spaces. People should not be penalised to park their cars to the extent that they are now when the shops rely on customers spending money in their premises. The present system of increased parking fees, maximum time limits and increased fines does not allow shoppers to enter the CBD and browse, we do what we went for and leave before our time is up. Parking price is too high and the penalties are ridiculous!!! Just way too expensive. The "pay as you leave" carpark should be cheaper than the other carparks as it doesn't have to be monitored by a parking attendant. Parking is too expensive. Lower the price and more people will park and shop in Devonport. The pay as you leave car park should be first thirty minutes to an hour free. Implement that and more people will come and shop. Too expensive compared to other cities in Tasmania. Too expensive per hour to park (nearly $2) - FREE parking in Latrobe and Ulverstone easier to shop there.
ITEM 5.8
PAGE 146 Parking Survey Comments
ATTACHMENT [3]
it is very expensive, especially when ulverstone and latrobe have free parking. As I work in latrobe I often shop there as it is both convenient and no parking charges Devonport parking is way too costly ....... Hobart city offers the first 1 1/2 hours free in all carparks every day of the week ...... There are also numerous 15 minute free park spots. This is surely to attract shoppers & there is so much more on offer in Hobart! And yet devonport council continues to count the revenue from parking to the detriment of business. I don't believe people who work in the CBD should be charged to park there!!! Really expensive to park and shop. Makes it not worth it. Easier to go to Latrobe or Ulv where there is free parking :( If you want people to shop in Devonport then you shouldn't have to pay to shop. Too expensive to park and fines are too high I was very surprised that I needed a credit card to exit the Harris Scarfe parking area! I do not use a credit card so everyone behind me had to reverse so I could pay at the machine on the other side of the car park . I have never had a fine so cannot comment on penalties I find it much too expensive to park in Devonport. If I can purchase what I need in Ulverstone or Latrobe where there is free parking I go there. Fees are too high. If you only need a short time and do not have small change you have to use a 1 or 2 dollar coin and street meter machine does not give change. Also the all day parking start time does not cater for those who need all day parking but don't start until after 8.30. No I believe the cost of parking is too high and the penalties too excessive. Most of the time I do not carry cash only card and the risk of a fine is too much hence why I rarely shop locally. I prefer to shop online. There aren"t enough parking spaces in devonport to accommodate the amount of cars that visit the CBD. Also the parking wardens should give a little bit of leeway to the time frame on the meter, sometimes we may only be 1 or 2 minutes late getting back to the car, and there is a parking infringement there instantly the moment it go"s over the time. I know of several occasions when someone including myself have ducked into a shop to get appropriate change for the meter and been given a ticket in such a short time. Too expensive, we want more people shopping at local businesses & using the cinema not paying lots to park. Or sometimes I want to pop into the bank or St Lukes something but who wants to pay for parking - I'd wait and go to Latrobe instead. Parking should be free! This is a country town in rural Australia if you haven't realised. I don't need the stress and hassle that parking fines bring so I shop in Latrobe, Launceston and Ulverstone now - the service and availability of stock is the same as Devonport but without the hassle of always having to look at my watch. I do hope the millions you make from parking meters is not fed back to the business community in subsidies as free parking and much better customer service would promote the change that is needed. Penalties may be appropriate - it's been a long time since I've received a parking fine but I think if people are parking on the side of the street, where it is most difficult to find a parking spot, we shouldn't have to pay for parking. Also, maybe make more side street parking available, especially for those who only want to stop very quickly and be off again within a few minutes. I love that there's free parking on weekends in multi-park areas like under C-Max cinema and on selected days like the Burnie Show recently, Devonport offered free ITEM 5.8
PAGE 147 Parking Survey Comments
ATTACHMENT [3]
parking almost everywhere - this is great! Paying for parking should be kept at mutlipark areas where people know they're going to be in town all day or most of the day but maybe reduce minimum hourly rate. The new system I read recently where people will be able to pay via an app on their smartphone is a great idea for when you've got limited time and can't get back to the car in time to pay extra but what about seniors who have trouble with modern technology as it is, they will hate this and therefore have to park on the side of the street and still have to rush back to pay for more so why not make side streets free parking. Too dear and penalties are excessive I would like free parking for everyone at all times and more car parking spaces built. This would make everything so much easier and hassle free. Nearly $25 penalty for overstaying ticketed time by just a few minutes is, in my opinion, simply gouging. Especially when usually we leave the carpark with paid for time unexpired, often over half an hour. Take for example, Ulverstone or Latrobe, no parking fees, attracts good business turnover and because it is unregulated parking movement is more frequent in their CBD as opposed to Devonport where you pay for a certain period and the carparks are some distance away from shopping area's making it difficult for the ageing and infirm!! It is a disincentive to fine people for coming into town to go shopping it is bad for business when customers run out of your store with the fear of getting a parking fine for simply supporting small shops and cafes. Devonport is concidered rural I don't think we should have parking meters encourage People to shop in town and let the economy grow 6) What is the key determining factor when selecting which car park to use? – No Comments Provided 7) Council has nine (9) car parks in the CBD. Please rank them in terms of most preferred (1) to least preferred (9). – No Comments Provided 8) Have you used the Best Street car park since Pay As You Leave (PAYL) was introduced? Do you have any feedback or comments about the PAYL arrangement/operation? Its fine difficult to enter, confusing as to cost and usage after hours The boom gates areas are very narrow for large vehicles to negotiate Parking should be free for the first half hour as I have seen in other Council PAYL car parks around Tasmania. Parker there on Sunday - free day I like not having too worry about checking the time all the time It is conveniently located I can't believe more people don't use it Yes. Great. I feel is really dumb to place preferred carpark when these car parks are not in the same area. Would a reasonable person pay to park at 4ways and walk down town to collect dry cleaning. I'm happy to answer this question in a honest manner but ... the entrance isn't wide enough. it is very difficult to enter and also needs better sign posting when you have a vehicle behind you it is very difficult as you need to swing wide to enter and they are trying to go around you
ITEM 5.8
PAGE 148 Parking Survey Comments
ATTACHMENT [3]
Keeps the bogans and hoons out It seems to be the fairest method, and quite simple to use better signage to alert people they can still use coins to pay - see so many confused or who think they can only use card Wasnt working the day I was there and a parking attendant was there. Have serious concerns with traffic flow both entry and exit. Would like to see left turn only on exit. Its pain in the ass Good system for those who dont happen to have coins/change on their person. I love it. I love not needing to watch the clock to feed the meter. Note the carparks above all charge fees, so I am not interested. It shouldn't be a car park, it should be a green space, it's prime realestate I love it. I have noticed visitors can never find their way out Seems a little more expensive than before. Love it Better that you only pay for the time you are there and you never become unstuck with the time running out and receiving a fine. Dont like it one bit Poor design in a town that's subject to wind and rain. The parker must procure their ticket without any shelter and if there's any problem at the boom gates, everybody behind get stuck, regularly Please see previous comment, i.e. trip to the movies and light lunch incurred $8.10 parking fee, tripling the total cost of the outing. Large signage required to remind people that payment MUST be made BEFORE they leave. Quite often cars are backed up because some idiot thinks they can just drive out. I wish it was in all the car parks. I appreciate the convenience of paying after my time parked, instead of having to pre-pay guessing how long I may be. A waste of rate payers money. you can enter any time, then wait till 530pm and leave with out paying as the boom gate rises… free all day parking …. Nothing wrong with signs. Works well. Entrance on Formby rd is too tight. By the time you have passed the boom gate restricted turnig to the left. Badly designed layout, spaces too narrow. Poor entrance and exit, very tight space upon entrance and exit, have to wait if someone is in front of you, worried about traffic behind you, entrance should have stayed in Best St, too expensive I think it is really good except it should be the cheapest parking in Devonport and then people would use it more. I was too expensive. 50 cents for 10 minutes. I will not be using it again. I like it as dont have to worry about getting a ticket EXPENSIVE I like it as I rarely carry change that is appropriate for the other parking meters around town. It gives me the opportunity to find change once I am already shopping. You should be able to use coins or alternative at the exit Too expensive. Great to have PAYL, but who approved the design of the entrance/exit! It's an accident waiting to happen, they are way too narrow and you virtually have to stop to turn into it which holds up traffic on that main road and so ITEM 5.8
PAGE 149 Parking Survey Comments
ATTACHMENT [3]
easily someone could run up the back of you as the lower your car the slower turning in you'll be as otherwise your car will bottom out! Also, we are the city with the Spirit of Tasmania boats - where are RVs and people with caravans and bigger vehicles supposed to park?! They certainly can't use this car park, which I'm sure they would like to as otherwise it's a long walk to the information centre with no parking available and tourists is exactly what we want in our city! I like this carpark because of its position and PAYL is better than dashboard tickets but the carpark should be free! A much fairer system, you pay for the time spent parked with no risk of penalty for minor infringements resulting from unexpected delays in returning to the vehicle. Have seen a lot of negative comments but I really like it, I find I save money as I would put too much in the old system, just in case I got delayed. In principle, this is the most preferred way of pay parking - you pay for what you use. The only thing wrong with this particular car park is the entry and exit. Its a battle negotiating the laneway. Why make it so difficult. The exit also for newcomers, is difficult to spot. Don't have to rush back so you don't get a fine 9) If no, why you haven't used it? DONT USE ANY CAR PARKS because I tend to go to the mall on Saturdays when parking is free Haven't needed too. I think it stupid and unneeded Too expensive Rarely go to that part of town. HAVEN'T NEEDED TO The fines are too expensive if you didn't have the right amount of money on you. No reason as yet I have a disabled parking permit Do not need to park there Have found adequate parking in formby rd car park every time, it's just my first preference. No need Not my preferred car park and all the issues people have said they've had with it. I am annoyed it doesnt say free for 10 minutes or so. Once I drove in and saw the charges, and only had to go in for 2 minutes I dangerously backed out into the traffic as I wasnt sure I could go in and out immediately without attracting large fee. Cos it is not close to any shops I need to go to (I'm disabled and can't walk far) Plus I would be worried baout not doing the right thing there and getting a fine. I refuse to pay for parking. If I can't park close enough for free to walk to the shops I simply don't go. This is something I hear many people who live here say. had no need to go into town Seems ridiculous, parking should be free Too expensive Cost my dear friends, find free park and walk I hold a Seniours voucher & have been told by friends that it will not apply in the Pay As You Leave carpark. I have not investigated the truth of this. had no need at the moment Haven't been to town Too expensive ITEM 5.8
PAGE 150 Parking Survey Comments
ATTACHMENT [3]
Too expensive
10 & 11) Have you used the 'pay-by-phone' parking service since it was introduced in Council car parks in August 2015? If no, what is the reason you haven't used it? Dont have mobile phone I use disabled parks only don't have a smart phone Cost, free parking plz Don't know how to do it I have pensioner parking tickets. I don't want to pay additional fee and I am currently happy with card or cash. I do not trust phones with anything to do with money. havn't got a compatable phone and don't want one Don't have a smart phone and cannot afford one. Don't see any reason to pay a call fee on my mobile as well as a premium for using my credit card don't feel I know how/ understand it fully I need to set it up. Not having a regular need to go to Devonport City, I haven't yet had the chance to use this but I feel I won't anyway as I would rather pay cash. I don't have a mobile phone I have a pensioner parking voucher 12) Would you prefer ‘Pay and Display’ style parking machines for on-street parking (where you display the voucher on your dashboard), over the current type of onstreet parking meters? – No Comments Provided 13) Do you think time zones should be extended into residential streets? If yes, how far? Eg. Parker Street, Madden Street, etc? Wenvoe street gets dangerous with cars parked along there all day Parker street Not sure of exactly where, but time zones needs to be extended Unsure older street and madden street, victoria parade to the hotel I like to park an walk into town but have to go further an further due to changing signs. There should be no time zones for parking in residential streets, what about residents cars and their visitors etc. People were encouraged to park outside the CBD and walk into the city to do their shopping etc and should not be penalised for parking in residential streets after they have paid a small fortune to register and insure their cars to be allowed on the street. What about under paid workers in the retail shops that the council relies upon to keep business's open and give people a reason to come into Devonport. As far as the on street parking is concerned, as I haven't done an environmental survey of the issue, it would be silly for me to comment on how far. From observation, certainly it is a problem in Hiller St and along Oldaker St. to the Fourways. Within the classified CBD zone
ITEM 5.8
PAGE 151 Parking Survey Comments
ATTACHMENT [3]
Wenvoe Street and Turton Street immediately comes to mind. There is parking allowed on both sides, therefore it leaves only one lane (space) for two way traffic. People tend to park outside the general pay parking areas when going to work, and therefore cause traffic hazards. What Council should be looking at is non paying / very low traffic areas on outskirts of pay parking areas, i.e. Finlayson Way, Appledore area, or at least acquire an area for very low cost parking, which would stop congestion in the CBD. Most people would walk into town from these areas. I could envisage low cost car parking areas in the future being right outside the City area and commuter (public) transport for the drivers into the CBD. 14) Do you think time zones should be extended into residential streets? If no, why not? becuse it is a pain when people park all day in front of your house This is just revenue raising Adequate Because it is hard enough already near schools to get parking You shouldn't be restricted to park in a residential street especially if you are visiting family or friends and need move your car after two hours. Can't visit someone for long. Guests staying have no where to park. On the other hand, it can be really annoying if there is no available parking in front of your house if people are parking there all day, every day Workers struggle to get a free car park in the morning that isn't far away from the CBD as it is. Too restrictive i think you should provide better more cost effective parking for workers. wnevoe st and victoria parade should be $1 a day or similar to get workers off tgbhe residential streets and into carparks Just no I use the Victoria Parade Car Park daily. It is a nightmare to exit left out of that Card Park with cars parking so close to the exit & it is very difficult to see oncoming traffic in Parker St. I feel sorry for the residents there who obviously struggle with their garbage collection as cars are continually parked on the street. they're full now It depends where, but residential streets near shopping centres should have a time restriction I believe to make it fair so that the free parking isn't taken advantage of. There should be opportunities for people to park for free and walk Wouldnt want to be an employee in the CBD. I don't see any reason to have it. Unnecessary in most cases. what about the people who live in that street? You will get even less custom from me. No because it's peoples houses, people who own the house park out the front, so what they're gonna get a $70 fine for parking at there own home. It's common sense. It's hard enuf with tome zones Will rile residents ........ Free parking plz There's enough parking available in the CBD that if you want to park for longer periods there should be no restrictions on residential streets. ITEM 5.8
PAGE 152 Parking Survey Comments
ATTACHMENT [3]
People have visitors and they don't need to be checking the meter all the time this is just another revenue raising idea We don't want to be restricted seeing our family or friends. You can't relax watching your clock all the time Because then the council would start charging for it Too complicated and expensive for DCC. Free parking for all Because there is little enough free parking available as it is, without making it more difficult to find. Stick to fixing the city If I'm visiting a friend and I park on the street outside their house why should I be penalised with a time restriction?! No way; just a money grabbing idea. this is unfair on the people that live there an there visitors you need to look after your resident rate payers, not police them till they move to port sorrell or somewhere else out of Devonport The Council can't regulate every kerbside parking space. If someone finds a free space and is willing to walk a distance to save a few $$$$'s they should have this option. Can walk quite happily if it means not paying for parking because i said no If people are willing to walk to their destinations, they should be allowed to. Three hours would be sufficient. It is hard enough as it is trying to get a car park sometimes, and to already have a 2 hour time limit on some off street no metered parking. Time zones are more appropriate for areas close to businesses and higherdemand parking. If you need to spend time in town why pay and worry about time limits when parking on a public/residential street isn't worrying anyone. Time zones for peak times only. Allows residents to park out of peak times longer. why should we have to pay to park in front of our houses Streets are for residents and visitors unsure Having to pay more would be annoying There's enough restricted parking as it is Not fair on the people who live there. You shouldn't have to pay to park outside your own house OR to visit someone. It would burden local workers who rely on being able to park all day in nearby residential streets. Paid parking is not an option for many workers who are on a tight budget due to low wages and rising cost of living. There needs to be a balance for the residents of Devonport. We still need streets clear to park on for an undisclosed amount of time when visiting private homes without the fear of being fined. Isn't it had enough already trying to park and work in Devonport??? because residents (like myself) pay enough rates and being prevented to park in our streets is ridiculous. some houses don't have adequate off street parking, don't penalise us. It would only be revenue raising Think this is a money hungry idea and it imposes on my visiting friends and family ITEM 5.8
PAGE 153 Parking Survey Comments
ATTACHMENT [3]
There are already enough time restrictions in the cbd, if you want people to stay and shop longer in Dev. you have to leave some area"s with no restrictions. And the people that live in the residential streets need some where to park there cars too. Not all properties have enough area for them to park. No way! Poor people that live there if you did. There's more than enough parking areas already. Only do so were the actual street residents have issues with people parking there. The car park in Victoria Parade/Parker Street is under-utilised. No doubt others eg Formby Road likewise. This is Devonport not central Melbourne - holy cow, we don't seem to have a traffic problem here, as far as I can tell (after 5pm you could fire a cannon down the main street). Residents should not have a time limit in residential areas - simple! I have no reason to want them and there would be onemore thing to worry about were they introduced. Life is too complicated as it is. Cost money to install signs, maintain signs, police limits. Make it difficult for workers in the area to find parking close to their work place People who work in town need to park for free its not fair that those who work for the council are allocated free parking that stinks and if we are all paying for the living city... then let's all pay
As you say, they are residential streets!!
15) Which current time zones do you think need reviewing, or are there areas where you think time zones should be introduced? Residential Parking only or 15 minute time limit Around all school areas and small streets Around Wenvoe St area gets very clogged and can be difficult to get a large car through with cars parked both sides. Hiller, forbes around the tafe Wenvoe street gets dangerous with cars parked along there all day. All parking meters need reviewing - at least half should be removed. Near primary school Time zones should finish at 3 like schools not 5:30. Around Hiller and Franklin Street, the time zones keep getting pushed back from the city close to the streets on this area, the roads are very narrow and it is becoming dangerous yes I do it's not so much time zones. it's more a case of working people stealing resident's parking spots near their homes during the working day business hours You can only introduce time zones and residential parking permits (which should cost nothing) if you have the staff to police it. No point in bringing in a rule that you can't enforce. Perhaps special parking permits for people who work in the CBD, which provide a reduced parking rate at particular car parks, might help ease some of the on street parking issues. 9 - 5pm business hours Longer for workers
ITEM 5.8
PAGE 154 Parking Survey Comments
ATTACHMENT [3]
I have written before about the apparent inconsistency in applying a time limit for parking in Victoria Parade (3 hours?) when a privileged few are enabled free allday parking opposite the fire/ambulance station. which is 200 metres nearer city centre. Makes no sense and is inequitable. Why not fix it? Hiller and Wenvoe Streets (southern end)are rather limited for vehicular traffic when cars are parked either sides Certainly daily Mon/Fri work hours, but where there is a possibility of over crowding, or traffic congestion, a [NO STANDING BETWEEN 8am and 5pm] on one side of the street needs to be implemented. 16) Do you think Disabled Permit parking spaces should incur the same fees as all other parking spaces? Why do you believe this? Yes as they are being used for the same purpose, however with a longer time limit for the price. There are limited Disabled Parking zones in the City centre and too many Disabled Permits in existance in Devonport!!! 17) Do you have a Disability Parking Permit? – No Comments Provided 18) Do you use a walking aid? – No Comments Provided 19) Do you find there are enough Disabled Permit parking spaces in Devonport? – No Comments Provided 20) Do you think they are in the right locations? If not, where do you believe they should be located? Closer to the entrance of the car parks The ones in the cmax carpark are in a weird spot. Maybe if we had a couple closer to rivers/cmax and a couple next to the arcade it would help. At k-mart (non council i know) people without permits often park in them after 6 om which is frustrating cos I go there then cos it gets quieter than in day time. Also at Woolies (non-council I know but please help us) there are spots on the southern side which is up a hill. Silliest place in the world as we can't walk up hills on a good day let alone with groceries. The one on the southern end of the mall is good. The one at the northern end is too far away for me to try and use. Fourways car park ones are in the middle but most of us disabled people have to go the chemist a lot so one or 2 at the end near Terry White and IGA (some of us prefer the smaller supermarket as don't have to walk too far like in the big ones.) would be very handy as well. We just need a lot more of them as the age of people remains high and some businesses like Woolies should have more than ONE; that is disgraceful. They are insufficient! 21) Council Currently issues 2,500 free parking voucher booklets per year to aged , disability and service pension holders (which provides 8 hours free parking per month). Do you think is a good arrangement for distribution of the free parking benefits? – No Comments Provided
ITEM 5.8
PAGE 155 Parking Survey Comments
ATTACHMENT [3]
22) Do you utilise School Zone parking in Devonport? – No Comments Provided 23) Are you aware of where you can and cannot park at the School/s? – No Comments Provided 24) Do you think that Devonport’s School parking zones are appropriate? Because parking at Devonport primary school areas is pathetic and i think it is terrible that the council workers come at school pick up and drop off and fine a lot of people. It makes me feel so rushed when i pick my children up and it is not enjoyable at all. Nixon st is a nightmare and it is surprising that there hasn't been a serious crash there Devonport primary does not have enough parking spaces, also 15 mins is not long enough to get a park and wait for your child to come out, talk to teacher if need be and the get back to at, let alone school assemblies and such like things Hillcrest Primary School parking is atrocious and there isn't even a disabled parking space There's not enough short term parking around Devonport Primary. It also takes longer than 15 minutes to take my two young children safely to their classrooms in the morning especially since I have another young child to walk with me who doesn't attend school. I shouldn't be penalised for taking my children to school safely Parking zones need bay markings Too many people abuse it Not enough spaces for parents to park. Pick up/ drop off zones extended and policed. Spreyton school zone is dangerous At some of the schools I think that it is quiet dangerous for students, parents and motorists There are lots of space around Devonport high where you can't park making it harder to drop kids off but then at Nixon st primary people are parking practically in the middle of intersections School parking should be on school grounds, too many near misses on Steele Street with kids vs cars. because you should be able to park anywhere 25) How do you think school parking areas in Devonport can be improved? the time at Devonport primary school should be longer. When you have a few children to pick up it is so rushed to get back to your car in time. 1 side parking only Provide longer free parking around schools and more parking also. Make Fenton street near Devonport primary, a one way street and put diagonal parking for just parents of the school Pick up and drop of zones Disabled parking spaces More short term parking and less drop off only zones. One way streets around olol and dps for better traffic flow police it more and move on or fine Provide more spaces I don't really know what this means - if it means parking outside of schools? my boys go to DCS and I always park in the school carpark. I do know that nearly all
ITEM 5.8
PAGE 156 Parking Survey Comments
ATTACHMENT [3]
parents I know complain about the parking at pick up time for schools. But I have not had to deal with it. more line markings, some parents take up one and half spaces because they cant park If spreyton area counts: the school pick up and drop off times get really dangerous with traffic banking up. Relocate some crossings More people need to walk there kids to school I do. Better management Free Dont know It is difficult to find parking within a block of the school, so I guess I would say that school parking could be improved by providing parking for parents waiting to pick up their children, closer to the school (without making it a paid parking area, of course). Unsure I use East Devonport so it doesn't affect me. I do not have children. I cannot comment As above. that people that are using the schoo; drop off and pick up zones dont over stay in them Stop that crossing lady at Nixon st parking right on the crossing so that motorists can actually see the children that are about to bolt accross the crossing that would be a good move get rid of them As above Traffic congestion is rather high around Nixon Street Primary school on all three street sides (Parker, Nixon, Oldaker) during drop off and pick up times. Widening of Parker and Oldaker Streets would allow for additional movement space when both sides are lined with cars; perhaps narrowing the nature strip and providing angle parking would help? Mark school zones on the road area ( paint) so there is no confusion. I haven't got any children in school now Parking lines introduced along Hillcrest Primary, a larger drop off and pick up area around Devonport Primary, a larger turning bay at Miandetta Primary to allow the younger, slower kids ample time to hop out of the car without holding up traffic Don't know Not sure what the term "School Parking Area" means ?? Is this where staff and students can park, or where parents come to pick their children up and drop off ?? 26) Do use use any loading zones within Devonport? If yes, please tell us which ones you use: Usually only in the 4 ways and out of the regulated times Post office. Best street...Stuart street The one outside zap gym Best Street, outside Waterfront News & Lotto, run inside to collect newspapers for work & run back out again. That area can get very congested between 8.30am - 9am Monday - Friday with others doing exactly the same as I do. Outside subway ITEM 5.8
PAGE 157 Parking Survey Comments
ATTACHMENT [3]
27) Are they in the right locations? If no, where do you think they should be located? More central to local commercial business 28) Is the 30 minute loading zone time limit sufficient? If not, how long do you think they should be? 45 mins 29) Do you think we should have “truck only” loading zones? – No Comments Provided 30) Do you use Councils bicycle or motorcycle parking facilities? Parking on footpath More visible sinage a few more motorbike parking, on street, and educate the parking officers that motorbike can use the on street parking, and not on the foot path like the officer advised us Mote spaces need allocation..Stuart street would be a good start Free parking perhaps more as summer is nearly upon us and they will bring their bikes out The only motorcycle parking im aware of is edward st car park? The current facilities arnt used often, something more secure there should be more allocated so then there are more full sized spaces freed up for cars Perhaps on wider type pavements, motorcycles could park up on them - as on the mainland Allow up to say four motorcycles to angle park in a one vehicle parking space. Add more. More spaces for motorbikes that are grouped in a safe area. 31) Do you believe there are adequate bicycle parking facilities in the Devonport CBD? - If no, do you have any suggestions for improvement? No I cannot say I've seen any Riding around dev. on bicycle is dangerous. I dangerously cross Formby road several times a day and cycling along the road people are upset Im not using bike path, not realising I did use boikepath but could only cross 500m from destination. Major pain in the ... More cycle security stainless steel loops or equivalent in fourways a few more places to where you lock up your bike would be great Free parking An undercover area so my bike isn't exposed to sun and rain. The current facilities arnt used often, something more secure create more? Not sure Additional bike parking facilities in the Fourways would be ideal (as there are only two outside Helloworld at the moment). Should be more, but people don't want to use them if they think they could get stolen. I don't recall ever seeing any. ITEM 5.8
PAGE 158 Parking Survey Comments
ATTACHMENT [3]
32) Do you believe there are adequate motorcycle parking facilities in the Devonport CBD? - No Comments Provided 33) Do you believe there are adequate campervan, caravans and trailer parking facilities in the Devonport CBD? The PAYL car park has stopped lots of campers from being able to park anywhere in town in the mornings after they have gotten off the boat due to it not being easy to maneuver bigger vehicles and trailers in to the car park entrance (too narrow). If we want to atrtact tourist and visitors we need to provide better facilities for them. Maybe more signage indicating where these larger parking bays are available I have only seen 2 parking spots for rv's we have a lot of tourists that don't like coming to devonport as there is no parking for them if they are in a rv unless they pay for more then one car spot. i don't know where these should park and so think if we have these areas they need to better signed There isn't any in the CBD only along Victoria Parade and this is time limited. Not cool when people are waiting for the boat and exporing our town only to have to pay a fine. Not very encouraging to have people come and shop in Devonport. I see a lot of caravans etc. parking in k-mart or woolies for extra spaces. is there trailer parking facilities in the Devonport? Well get some. Tourists would not be happy to pay hefty fees for two or more parking spots. As a previous Tourist I always headed for shopping areas in nearby Towns. Free parking An increase in the number of specially designed trailer or caravan( long vehicle), parking spaces, such as the ones available in East Devonport carparks, would be very beneficial. Can't think of any at the moment Double parks More Establish a supermarket at the homemaker centre and promote this as a free parking option for rv users and more people will stop and shop here. The CBD is not a welcoming area for these vehicles. Where are they?! I wasn't aware we had any, they just free park wherever., oh the one at East Dev is not big enough. Not sure what could be done Identifying appropriate locations, e.g. Formby Rd prior to Rooke St / Oldaker St / Victoria Pde roundabout, where access is suitable for larger vehicles. Perhaps additional bays in Formby Rd (C-Max) or Rooke St carparks? As there is barely enough room for single vehicles, I can't see where you would provide room for larger, double vehicles. More designated parking spots. I think those drivers looking for parking would find signage difficult to find ....... AND ..... Why is there not adequate FREE PARKING for visitors to our city while they access our information centre? ( I stand to be corrected on this point) Come on Devonport ..... We need to attract as many people to our centre as we can .... Not drive them elsewhere. Unsure ITEM 5.8
PAGE 159 Parking Survey Comments
ATTACHMENT [3]
If we want more tourists we need to provide really good parking facilities Better signage as to where they are located There needs to be a plan and stop building car parks that don't cater for them! Perhaps the information centre should be relocated? As we still need better parking for them in town but wouldn't need as much. Create some. Build more parking facilities and make all parking free at all times. This would make Devonport much more user friendly for tourists as well as for locals. We need to attract more tourists and free parking is the way to go. We need to pay more rates to help bring jobs and money to the north west. As discussed on previous page, there should be a designated (large) RV parking in [or close to] the CBD. Signage should be near every other parking area that CANNOT facilitate these vehicles and DIRECT them to a place that can facilitate them. It should be properly designed !! - to allow larger vehicles to gain easy access and exit from these areas, and definitely NO OTHER VEHICLES ALLOWED in this parking area. My only suggestion is the Victoria Parade car park. Make it one way IN (off Victoria Pde) and one way OUT (off Parker Street), with no need to turn around. As I have seen in other communities, they need drive through long / large spaces. My only other suggestion is have FREE PARKING for Tourists - but with a lenient time limit, (e.g. 3 hours) and gates locked (e.g. 5:30pm till 6:30am) Most Tourists arrive in Devonport off the Spirit of Tasmania, and head east, but some come over to Devonport. They arrive back in Devonport a day or two before their sailing. This is the time to look after them. If they have easy access to the CBD (walking distance), they will utilize the CBD. I recall in New Zealand in most towns, there were (international) "Campervan" signs on the outskirts leading all the way into their CBD. As we were in a campervan, guess which way we went?? Signs to show where the caravans can park 34) Do you have any suggestions about how the free parking benefits could be provided/distributed to the community in the future? Should be more free parking available for aged pensioners By application. Possibly an income test. Businesses should get a free parking voucher if they can prove they need to park for banking everyday. My parents have the disability parking permit which we use around town I think the vouchers are easy to use and very generous of the council to provide No. But I am very pleased it is offered. Thank u for considering our residents Working people shouldn't have to pay the full amount An hour, closer parking to the mall would be great. my mother has a disability parking permit the entitlement s should be clearer, and there should be more spots I have been on a disablity pension ever since I came to Devonport 6 years ago and I have never seen a free parking voucher. No I knew nothing about this so I imagine a lot of people don't have a clue either I wished I knew about this. Will go and inquire straight away!!!!! I think the current system is very good. Thank you for giving us these - they save us having to walk to a meter (when they have the numbers on the ground) even that much walking can stuff some of us so being able to park outside the right shop (when it is empty) is better. Thanks
ITEM 5.8
PAGE 160 Parking Survey Comments
ATTACHMENT [3]
Free parking Saturdays are good , maybe one free metered parking voucher in the rates as a bonus ? Free parking to the whole community so sick people visiting the doctor are not ripped off No Free to all Free parking to all Disabled permits. I work for Devonfield in Fred Rose House and the amount of money we spend a week on parking is a joke. Free parking should be for everyone, everywhere Free parking 24/7 would be nice Workers These voucher booklets used to be distributed to those holding health care cards and then was discontinued. Given that anyone who holds this card is by definition on a low income, it was churlish of the council to suddenly remove that option to those least able to afford paying parking fees. Reinstate the booklets to all who hold a health care card. The problem with those vouchers, which used to be available to low-income individuals too, is that they are inconvenient to use; there are so many rules about when they can be used and how they can be used that it is difficult to remember what to do in order to avoid getting a parking ticket. This sort of defeats the purpose of them. Go back to 1 windscreen sticker for your car and get rid of those nasty 8hr per month books. No No Provide free parking for everyone - look at Wynyard, Ulverstone & Latrobe! if the person is disabled then they should be automatically issued with these parking benefits as some people dont like coming forward and getting them no make all parking free.. I think more people would visit and shop in Devonport, particularly on weekends, if there was free parking where parking meters are currently located. These parking bays to my knowledge are not monitored. Every time I see people who are not eligible parked there. They should be done away with and keep the vouchers but take away all the disability, mothers with prams etc As this is a demographic I'm unfamiliar with, I would look at the use versus the cost of printing vouchers to help determine effectiveness of this model (compare with previous "tip" tickets issued to rate payers who now pay depending on the waste). 8 hours per month is hardly sufficient as my mother is 84 and it takes her that long to walk to the shops in the CBD and I have a disabled wife on oxygen who also has problems walking any distance. Provide free parking booklets to community groups for their volunteers to use. As a senior citizen & ratepayer I was disappointed when the parking benefits were withdrawn for those of us who are not pensioners ....... Each carpark has a limited amount of parking for disability users. If 2,500 are sent out each year and only 3-4 spots (a guesstimate) are available in each car park.. the amount of disability shoppers would far outweigh the amount of designated spaces availble at any one time. Perhaps a few extra spaces ? Free parking for CBD workers!
ITEM 5.8
PAGE 161 Parking Survey Comments
ATTACHMENT [3]
I do not and will never pay for parking. It is my belief that if the shops want your custom you should not have to pay for it. I would rather go elsewhere or park further away and walk. Give workers better prices Make the car parks free for one or two hours before the fees start Continue giving them to these categories Disabled concessions OK. If Centrelink Pensioners to be included then should add those who have a Commonwealth Seniors Health Card.. Provide PAYL cards in the mail to affected ratepayers. See earlier comments. No doubt the recipients are already receiving a discount on their rates - why should they also get one for parking!!! Make all parking free to everyone. I live in the area controlled by Latrobe council so although an aged pensioner do not think I am eligible for free parking in Devonport. Something could be utilized for visitors, namely tourists from interstate, having free parking in CBD car parks, but limit their time to say three hours. The benefits to the business community would be much better. Refer to matter regarding RV's. Where tourists are getting off the Spirit, they could be given a voucher (with an expiry date - or e.g. Month of November 2015) There needs to be a car park for pickup and drop off. 35) Do you have any other comments in relation to parking in Devonport? it should be free!!! Stop charging so much for it No Should be free every day. Yes the council staff should not be allowed free parking or longer hours in the prime parking locations. I'm not against free parking for staff but let's consider who the parking is for ... The shoppers who support the small businesses who are usually on time limits due to Meters etc. we desperately need affordable parking for workers and a multi story car park as before the fines are too steep, you're constantly watching the clock not enjoying yourself in the city Yes, I think the free parking days are great however they are massively taken advantage of by workers. Same as the free Saturday parking after 10 in the Fourways. We run a business and on these days customers complain that they struggle to get a park. We have noticed that staff cars take up the majority of spaces. Maybe "2 hours free parking" or something would be a good idea and chalk tyres? I just think it should be monitored somehow to avoid this problem. It's dreadful and outrageously expensive. Free Parking Days is not really true - it only applies to off street not meters.... I think it should be all! Never heard of such thing, unless you mean after hours parking etc. Nighttime, sundays... Has not influenced me. Please keep the free vouchers. Also simplify the parking times/fees if possible or help us to know them better. More disabled parking please. Why is there no pram parking in Devonport? This is in Launceston, Burnie and Hobart. This should be addressed. Under Cmax would be perfect as the spaces are wider and undercover for bad weather
ITEM 5.8
PAGE 162 Parking Survey Comments
ATTACHMENT [3]
Desperately need a multi storey parking facility, come on... DONT let me go to Burnie for Christmas shopping and get a parking discount. Burnie's over $10 receipt & under 90 minutes system seems to work well. more free motorbike parking especially in Wenove st Every day as a free parking day would influence my decision to visit the CBD. There is no greater disincentive to visit the CBD than the excessive distance covered by meters. Areas in front of doctors and optometrists should be free
ITEM 5.8
PAGE 163 Report to Council meeting on 18 January 2016
5.9
FINANCE REPORT FOR DECEMBER 2015 File: 26544 D400308
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.5.1
Provide financial services to support Council's operations and meet reporting and accountability requirements
SUMMARY To report the details of Council’s financial position and operational outcomes against budget for the current financial year.
BACKGROUND Monthly financial reports are provided to Council for information.
STATUTORY REQUIREMENTS No statutory requirements relate directly to this report.
DISCUSSION The attached report provides an overview of Council’s financial position and year to date operating result as of 31 December 2015. Included in the report are the following: Financial Summary – This report provides an overview of Council’s Operational and Capital Income and Expenditure, along with details on cash position and Debtors information for the reporting period. Summarised Operating Report – This report provides a summary of operational income and expenditure for the period to date compared to both the YTD Budget and Annual Budget. Financial Charts – These charts provide a visual representation of year to date Income and Expenditure compared to budget and prior year, plus a Capital Expenditure chart which demonstrates the progress of the current year capital plan against budget and prior year capital plan information for reference. Balance Sheet Report – This report provides a snapshot of Council’s financial position at the end of the reporting period. Capital Expenditure Report – This report provides a list of all approved capital expenditure projects with their allocated budget, YTD expenditure and forecast expenditure including commentary in relation to budget variances, as well as whole of project budget and cost for those projects which span more than one financial year.
COMMUNITY ENGAGEMENT No community engagement was required for this report.
FINANCIAL IMPLICATIONS This report presents Council’s operating result and financial position and is provided for information purposes.
ITEM 5.9
PAGE 164 Report to Council meeting on 18 January 2016
RISK IMPLICATIONS
Financial Inaccurate financial information could lead to poor financial decision making.
CONCLUSION The monthly financial report provides an overview of Council’s operating result and financial position at the end of the reporting period.
ATTACHMENTS 1.
Council Meeting - Attachment 1 - Finance Report - Dec 2015
2.
Council Meeting - Attachment 2 - Capital Works - Dec 2015
RECOMMENDATION That the Finance Report for December 2015 be received and noted.
Author: Position:
Rodney O’Rourke Accountant
Endorsed By: Position:
ITEM 5.9
Kym Peebles Executive Manager Performance
Organisational
PAGE 165 Council Meeting - Attachment 1 - Finance Report - Dec 2015
ATTACHMENT [1]
FINANCIAL SUMMARY
YTD to December 2015
Operating Summary
YTD Budget
Actual
Annual Budget
Revenue Expenditure
31,552,955 19,472,988
31,987,911 18,546,670
38,276,960 37,936,432
Operating Position
12,079,967
13,441,241
340,528
Capital Expenditure Summary
Annual Budget
Capital Expenditure
Actual
14,771,168
5,755,428
Current Forecast 37,871,581 37,881,932 (10,351)
Current Forecast 14,771,168
Cash Information December 2015 Operating Account (Reconciled balance) Interest-Earning Deposits
Debtor Information
Rates Debtors Infringement Debtors Sundry Debtors Planning & Health Debtors
December 2015
June 2015
Rates Debtors Ageing
9,252,721 105,339 121,217 10,360
93,077 89,231 520,267 9,981
9,489,637
712,557
2014/2015 - Current 2013/2014 - 1 Year 2012/2013 - 2 Years 2011/2012 - 3 Years 2010/2011 - Older
514,850 20,981,702
1,174,633 17,262,931
21,496,552
18,437,565
December 2015 8,986,713 139,595 52,847 11,907 61,659
% of Annual Rates 34.1%
9,252,721
Cash Investment Information Actual Rate ANZ Cash Deposits 2.50% at call CBA Cash Deposits 1.40% at call ANZ Term Deposit 3.00% 90 days maturing 15/12/2015 (matured) MyState Term Deposit 2.80% 90 days maturing 21/12/2015 (matured) CBA Term Deposit 2.88% 120 days maturing 18/3/2016 Me Bank 3.03% 91 days maturing 2/3/2016 ANZ Term Deposit 3.00% 90 days maturing 17/3/2016 All cash investments are invested in compliance with Council's Investment Policy. Benchmarks: BBSW90 Day Index RBA Cash Rate
June 2015
December 2015 5,981,615 1,000,088 5,000,000 4,000,000 4,999,999 20,981,702
2.37% 2.00%
Commentary This report provides a high level summary of operational income and expenditure, capital expenditure and the cash and receivables position as at the date of the report.
ITEM 5.9
PAGE 166 Council Meeting - Attachment 1 - Finance Report - Dec 2015
SUMMARISED OPERATING REPORT YTD Budget
ATTACHMENT [1]
YTD to December 2015 YTD Variance $ %
Actual
Full Budget 2016
INCOME Rates and Service Charges
Note 26,287,012
26,322,945
Fees and User Charges
3,092,520
3,228,655
Grants - Operating
1,181,186
777,198
1,250
15,201
13,951
210,000
534,054 143,225
Contributions - Operating Dividend Income Profit Sharing
-
35,933 136,136
0.1%
26,384,012
4.4%
6,194,852
-34.2%
2,335,621
1116.0%
2,500
324,054
154.3%
1,878,000
143,225
#DIV/0!
(403,988)
-
Interest Income
198,000
287,766
89,766
45.3%
378,000
Other Revenue
582,987
678,867
95,880
16.4%
1,103,975
31,552,955
31,987,911
434,956
1.4%
38,276,960
Employee Benefits
6,045,448
5,761,133
284,315
4.7%
12,013,523
Materials and Services
6,000,191
5,507,203
492,988
8.2%
12,383,399
Depreciation
4,406,300
4,373,448
32,852
0.7%
8,812,600
687,833
684,429
3,404
0.5%
1,166,629
1,912,986
1,920,363
(7,377)
-0.4%
3,127,182
697,194
542,145
155,049
22.2%
1,022,025
(276,964)
(242,051)
(34,913)
12.6%
TOTAL INCOME
P P O P O O P P
1 2 3
EXPENSES
Financial Costs Levies & Taxes Other Expenses Internal Charges and Recoveries
TOTAL EXPENSES NET OPERATING SURPLUS / (DEFICIT)
(588,927)
19,472,988
18,546,670
926,318
4.8%
37,936,432
12,079,967
13,441,241
1,361,274
11.3%
340,528
O O P P P O P
4 5
6
CAPITAL ITEMS Grants - Capital
494,434
403,000
Contributions - Capital
144,500
1,748,217
Gain / Loss on Disposal of Assets
(190,000)
Change in Value of Investment in Water Corporation
TOTAL CAPITAL ITEMS NET SURPLUS / (DEFICIT) Own Source Revenue:
(51,537)
-
-
-18.5%
1,018,868
1,603,717
(91,434)
1109.8%
300,000
138,463
-72.9%
-
(380,000)
0.0%
105,000
448,934
2,099,680
1,650,746
367.7%
1,043,868
12,528,901
15,540,920
3,012,019
24.0%
1,384,396
96.3%
97.5%
P O P P
7
93.9%
Indicator: Variance is less than 10% and/or $150000 threshold from budget and requires explanation Variance is greater than 10% and/or $150000 threshold from budget and requires explanation
P O
Note Commentary 1 The unfavourable variation in operating grant income relates to the advance payment made in June 2015 of two instalments of the 2015/16 financial assistance grant of $981K. A forecast adjustment of $981K has been made. 2 Dividend income exceeds budget due partially to timing and additional income from DRWMA relating to a 2014/15 tax equivalent adjustment $106K and above budget dividend income $74K. A forecast adjustment of $180K has been made. 3 The favourable variation relates to 50% share of profit from Belgravia Leisure relating to the 2014/15 trading period of Splash Aquatic and Leisure Centre. A $143K forecast adjustment has been made. 4 Expenditure on employee benefits is below budget, the favourable variation consists of: direct employee costs $138K, employee related costs (training, w/comp & payroll tax) $116K, superannuation $24K and leave $7K. The variation can be attributed somewhat to unfilled filled vacancies as the budget for employee costs was based on 152.1 FTE's whereas the actual YTD FTE figure at 25/12/2015 totals 146.5. At this stage a $65K forecast adjustment has been made. 5 Expenditure on materials and services is currently less than budget particularly in the areas of: consultants $258K, utility costs $41K, plant expenses $70K, advertising/printing $59K, general expenses $110K. These gains were partially offset by above budget contract expenditure in the areas of urban roads, marketing and events and the aquatic centre. Actual and budget expenditure are expected to of more align as the 6 The majority the closely variance relates to year ratesprogresses. remissions and community grants/donations. It is expected that actual and budget will more closely align over the next few months. 7 Contributions capital relates to road and stormwater asset donations made to Council as a result of new subdivision developments including Tugrah Road, Tatiana Close, Brooke Street and Woodrising Avenue.
ITEM 5.9
PAGE 167 Council Meeting - Attachment 1 - Finance Report - Dec 2015
FINANCIAL CHARTS
ATTACHMENT [1]
Year to Date to end of December 2015
Income Analysis 30,000,000 25,000,000
$ Income
20,000,000 15,000,000 10,000,000 5,000,000 -
Rates & Utility Charges
Fees & Charges
Grants
Contributions
2016 YTD
26,322,945
Bud YTD
26,287,012
2015 YTD
26,159,061
Other Income
15,201
Dividends and Other Investment Income 965,045
3,228,655
777,198
3,092,520
1,181,186
1,250
408,000
3,350,965
1,126,095
582,987
29,995
624,561
562,858
678,867
Expenditure Analysis 7,000,000
6,000,000
$ Expenditure
5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 (1,000,000)
Materials & Services 5,507,203
Depreciation
Finance Costs
Levies & Taxes
2016 YTD
Employee Benefits 5,761,133
1,920,363
Other Expenses 542,145
Internal Charges (242,051)
4,373,448
684,429
Bud YTD
6,045,448
6,000,191
4,406,300
687,833
2015 YTD
5,978,470
5,364,658
4,384,960
675,066
1,912,986
697,194
(276,964)
1,515,898
854,442
(269,266)
Capital Expenditure - $'000 $16,000
Accumulated Expenditure - $'000
$14,000 $12,000 $10,000 $8,000 $6,000
$4,000 $2,000
$0 2016 Budget - Cumulative
2016 Actual 2016 Actual including commitments 2015 Actual
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
110
636
1,374
2,918
4,289
5,613
6,619
7,548
9,077
10,484 11,980 14,771
1,596
2,246
3,044
4,122
110
1,344
2,325
2,989
4,213
5,755
1,266
3,293
5,002
5,771
6,099
8,192
30
91
297
749 5.9903 ITEM
1,382
Apr
May
5,570
Jun
7,216
PAGE 168 Council Meeting - Attachment 1 - Finance Report - Dec 2015
BALANCE SHEET REPORT
ATTACHMENT [1]
As at December 2015 31 Dec 2015
30 Jun 2015
514,850 208,171 20,981,702 9,252,721 105,339 121,217 10,360 29,715 17,444 368,780 31,610,298
1,174,633 220,483 17,262,931 93,077 89,231 520,267 9,981 269,224 92,539 134,691 19,867,059
3,849,087 84,230,566 669,539,007 (255,001,794) 6,170,137 508,787,003
3,849,087 84,230,566 667,173,148 (252,243,518) 2,679,583 505,688,866
540,397,301
525,555,925
1,480,409 672,469 246,564 984,520 1,011,342 1,103,062 5,498,364
227,344 2,092,478 214,990 984,520 1,009,700 1,068,293 5,597,325
Loans - Non-Current Long Service Leave - Non-Current
19,906,773 525,103 20,431,876
20,507,357 525,103 21,032,460
Total Liabilities
25,930,241
26,629,784
514,467,060
498,926,140
295,400,859 1,415,182 7,833,662 194,276,437 13,441,241 2,099,680
295,400,859 1,415,182 7,833,662 186,468,521 3,703,422 4,104,494
Total Equity
514,467,060
498,926,140
Current Ratio:
5.75
3.55
Current Assets Cash at Bank and On Hand Trust Deposits Cash Investments Receivables - Rates and Utility Charges Receivables - Infringements Receivables - Sundry Receivables - Planning & Health Loans Receivable - Current Accrued Revenue Prepayments Net GST Receivable
Non Current Assets Loans Receivable - Non-Current Dulverton Regional Waste Management Authority TasWater Property, Plant & Equipment Accumulated Depreciation - PP&E Capital Work in Progress
Total Assets Current Liabilities Trade Creditors Accruals Trust Liability Loans - Current Annual Leave Long Service Leave - Current
Non Current Liabilities
Net Assets Equity Asset Revaluation Reserve Asset Revaluation Reserve - Associates Other Reserves Accumulated Surplus Operating Surplus / (Deficit) Capital Surplus / (Deficit)
The Current ratio indicates Council's ability to pay its debts as and when they become due. A ratio of one or higher is required for the entity to remain solvent.
ITEM 5.9
PAGE 169 Council Meeting - Attachment 2 - Capital Works - Dec 2015
ATTACHMENT [2]
Devonport City Council Capital Works Income & Expenditure Report 31 December 2015
Annual Budget $
Income 2015/16 Additional Funds Carried forward & Total Budget adjustments Available $ $
Expenditure 2015/16 External Funding (incl. in total) $
Actual $
Balance
Commitment Total s Expenditure $ $
Remaining Funds $
Performance Measures
Works Start Month
Works % Completion Budget Month Spent
Comments
Summary Open Space & Recreation Facilities Stormwater Transport Living City Plant & Fleet Other Equipment Total Capital Works
1,296,500 360,000 739,000 4,653,000 2,496,000 590,700 415,000 10,550,200
668,091 23,418 130,246 3,341,822 42,391 15,000 4,220,968
1,964,591 383,418 739,000 4,783,246 5,837,822 633,091 430,000 14,771,168
11,000 30,000 1,437,888 1,478,888
868,843 1,333 153,402 1,534,967 2,940,373 120,832 135,679 5,755,428
438,448 87,948 78,313 1,648,383 4,168 142,975 36,639 2,436,875
1,307,291 89,281 231,715 3,183,350 2,944,541 263,806 172,318 8,192,303
657,300 294,137 507,285 1,689,474 2,893,281 369,285 257,682 6,668,444
Open Space & Recreation CB0050
CEEP - Energy Efficiency Funding
CP0106
Mersey Vale Memorial Garden CP0106
CP0098
Meercroft Park - reserve car park
CP0099 CP0107
Mersey Vale - MBS st age 1 Vict oria Parade - Sea Wall Height Ext ension - Sout h of Jock Lit t ler Pavilion Devonport Rec Cent re & EDRC - Addit ional CCTV Inst allat ion Devonport Oval - Cricket Club Roof Replacement Picnic Table & Bench Seat ing Renewal Pioneer Park - New Toilet s & Parent ing Facilit ies Devonport Oval - Facilit ies Plan Act ions
CP0108 CP0109 CP0110 CP0111 CP0112
23,207
23,207
26,469
192,358
192,358
153,774
82,087
82,087
2,722
967,266 20,000
967,266 20,000
556,272 2,919
8,000 42,000 30,000 160,000 700,000
8,000 42,000 30,000 160,000 32,500
9,165 840 60 443 1,523
(667,500)
-
(3,262)
complet ed
complet ed
157,199
35,159
complet ed
complet ed
2,722
79,365
Mar 2016
May 2016
407,190 9,975
963,462 12,894
3,804 7,106
CF complet ed
Feb 2016 complet ed
13,500 -
9,165 840 60 13,943 1,523
(1,165) 41,160 29,940 146,057 30,977
complet ed complet ed Dec 2015 Feb 2016 Jan 2016
complet ed complet ed Feb 2015 May 2016 Apr 2016
276
34,724
Jan 2016
Feb 2016
435 5,991 72
39,565 2,009 35,928
Feb 2016 complet ed NA
Mar 2016 complet ed NA
3,425 -
81.7% Holding ret ent ion, defect s t o be complet ed 3.3% Design progressing 99.6% Sit e works progressing 64.5% 114.6% 2.0% Works complet ed, await ing invoice 0.2% 8.7% Design progressing 4.7% Revised scope of works endorced by Council December 2016, Res No. 260/15 (IWC 45/15) 0.8% Design progressing
35,000
35,000
276
CP0114 CP0115 CP0116
Pat h Renewal Don Reserve - West of Don College bet ween t rain crossings 50m Pat h Renewal Don Reserve -Sout h of Aquat ic Cent re 60m Devonport Rec Cent re - PA Syst em Upgrade Devonport Oval Pract ice Wicket Upgrade
40,000 8,000 36,000
40,000 8,000 36,000
435 1,633 72
CP0117
Surf Club Training Room
17,500
17,500
17,535
-
17,535
(35)
complet ed
complet ed
1.1% Design progressing 74.9% 0.2% Financial cont ribut ion only t owards pract ice wicket upgrade 100.2%
CP0118 CP0119 CP0120 CP0121 CP0122 CP0123
St reet scape Tree Prot ect ion - Best St reet Tree Guards Rooke St reet Mall Play Equipment Sist er Cit ies - 20 year Anniversary , Commemorat ive Seat Julie Burgess Int erpret ive & Informat ion Signage at RHP Signage St rat egy - Act ions TBA Aquat ic Cenre Wat erslide Fibreglass Flume Renewal
22,000 50,000 3,000 10,000 25,000 90,000
22,000 109,081 3,000 10,000 36,592 90,000
1,586 1,068 50 92,002
-
1,586 1,068 50 92,002
20,414 108,013 3,000 10,000 36,542 (2,002)
Mar 2016 Oct 2015 Feb 2016 TBA TBA complet ed
Apr 2016 Mar 2016 Feb 2016 TBA TBA complet ed
7.2% Trees t o be plant ed in aut umn 1.0% Not proceeding at t his t ime 0.0% 0.0% 0.1% 102.2%
CP0113
Total Open Space & Recreation
1,296,500
59,081
11,592
668,091
1,964,591
23,418
11,000
11,000
-
26,469
4,359 -
868,843
438,448
1,307,291
650
79,948
80,598
30,000
120
-
30,000
120 443 1,333
657,300
66.5%
Facilities CB0059 CB0069
Public Art Mersey Vale Cemet ery - Depot Shed & St aff Amenit ies Improvement s
80,000
23,418 80,000
CB0070
Home Hill - Int erpret ive Signage
60,000
60,000
CB0071 CB0072
BSMC - Solar Panel Inst allat ion Fourways Car Park Toilet & Parent ing Facilit ies Upgrade Total Facilities
60,000 160,000 360,000
60,000 160,000 383,418
23,418
23,418 (598)
TBA Mar 2016
TBA May 2016
120
59,880
TBA
TBA
8,000 87,948
120 8,443 89,281
59,880 151,557 294,137
Mar 2016 Nov 2015
May 2016 May 2016
complet ed May 2016 complet ed Apr 2016 complet ed Jan 2016 Mar 2016 Mar 2016 Apr 2016
complet ed May 2016 complet ed June 2016 complet ed Feb 2016 Apr 2016 Mar 2016 Apr 2016
0.0% 100.7% Cont ract awarded, st art on sit e in Feb/March 0.2% Applicat ion for ext ernal grant funding unsuccessful 0.2% 5.3% Design progressing 23.3%
Stormwater CS0039 CS0040 CS0041 CS0042 CS0043 CS0044 CS0045 CS0046 CS0047
Wat t le Bank Close - Kerb & Open Drain Minor St ormwat er Works Pilgrims Road Pipe Ext ension & Manhole William St reet St ormwat er Cat chment Upgrade - St age 5 St ormwat er Out fall Risk Management - Coles Beach East Devonport Rec Cent re Drainage Improvement s Melrose Road - New Culvert near #772 Waverly Road _ New Culvert near #51 Manhole Lid Replacement s
CS0048
Pit Replacement s
CS0049
Reece Det ent ion Basin Subsiol Drainage Renewal Total Stormwater
85,000 30,000 21,000 275,000 45,000 50,000 35,000 18,000 25,000
85,000 30,000 21,000 275,000 45,000 50,000 35,000 18,000 25,000
41,423 16,279 15,186 6,976 23,928 1,920 127 93 14,410
-
41,423 16,279 15,186 6,976 23,928 1,920 127 93 14,410
43,577 13,721 5,814 268,024 21,072 48,080 34,873 17,907 10,590
50,000
50,000
27,846
-
27,846
22,154
Apr 2016
May 2016
83,528 231,715
21,472 507,285
Jan 2016
Feb 2016
105,000 739,000
-
105,000 739,000
-
5,215 153,402
ITEM 5.9
78,313 78,313
48.7% 54.3% 72.3% 2.5% 53.2% 3.8% 0.4% 0.5% 57.6%
Pit s inst alled on Kelcey Tier Road Design progressing Const ruct ion Pending
Design progressing & const ruct ion works progressively being undert aken 55.7% Design progressing & const ruct ion works progressively being undert aken 79.6% Reinst at ement t o be complet ed 31.4%
PAGE 170 Council Meeting - Attachment 2 - Capital Works - Dec 2015
ATTACHMENT [2]
Income 2015/16
Annual Budget $
Additional Funds Carried forward & Total Budget adjustments Available $ $
Expenditure 2015/16 External Funding (incl. in total) $
Actual $
Balance
Commitment Total s Expenditure $ $
Remaining Funds $
Performance Measures
Works Start Month
Works Completion Month
CF
TBA
6,210
complet ed
complet ed
% Budget Spent
Comments
Transport CT0104
Formby Road Car park Arcade Link
CT0112
Devonport Road Reconst ruct ion - Turners Lane t o McLeod Avenue
CT0118 CT0119 CT0127 CT0128 CT0129 CT0130
Pedest rian Net work St rat egy (2012) Act ion Plan I mplement at ion St ony Rise Rd - Middle Rd int ersect ion New Roundabout William St Pavement Reconst ruct ion - St ewart t o St eele St ewart St Pedest rian Facilit ies River Road Rural - Widening St age 3 Bellamy Road Bridge Renewal
400,000 20,000 250,000 225,000
CT0131 CT0132 CT0133 CT0134 CT0135
Reseal Program 2015-16 Devonport Road - Guardrail Terminals Fort h Road - Guardrail Terminals Duncans Road Bridge Erosion Prot ect ion Signage I mprovement s - Ring Road Signage I mplement at ion
CT0136 CT0137 CT0138 CT0139 CT0140 CT0141 CT0142 CT0143 CT0144 CT0145 CT0146 CT0147 CT0148 CT0149 CT0150 CT0151 CT0152 CT0153 CT0154 CT0155 CT0156 CT0157 CT0158 CT0159 CT0160 CT0161 CT0162 CT0163
Nicholls St reet New Foot pat h - Percy t o St Brendan Shaw College Caroline St reet New Foot pat h - John St reet t o EDRC Winspears Road Foot pat h Renewal Payne Avenue Car Park - Ret aining Wall Renewal Minor Foot pat h Renewal Nort h St reet Kerb Renewal - West of William St reet Road Traffic Device Renewal St reet Light Provision Transport Minor Works William St Pavement Reconst ruct ion - St eele t o Tasman Coraki St reet Kerb Renewal -Adina Place t o Trit on Road Kelcey Tier Road Pavement Renewal -Melrose Raod t o Sherst on Binda Place Renewal Torquay Road Pavement Renewal - Oak Crt t o Canning Dr Parking I nfrast ruct ure Renewal Mersey Road Foot pat h Renewal - Dogs Home t o Kelcey Tier Road Mersey Bluff Caravan Park -I nt ernal Road I mprovement s Mersey Vale Cemet ery -Seal West ern Top Road Don Recreat ion Ground - Seal Car Park Tugrah Road New Foot pat h - Nort h of Washingt on Drive St ony Rise Road New Foot pat h - Middle Road t o Friend St reet St ony Rise - Lawrence Drive Safet y I mprovement s Middle Road -William St reet t o Bass Hwy Safet y I mprovement s Kelcey Tier - Mersey Main Road Junct ion I mprovement Devonport Road - McLeod Avenue t o Horsehead Creek renewal Hiller St reet & Ashburner St reet I nt ersect ion Renewal Tarlet on St reet Pedest rian Facilit ies Forbes St reet Pedest rian Facilit ies William St reet Pedest rian Facilit ies Total Transport
5,695
5,695
211
66,088
66,088
59,878
37,758 16,990 350,000 20,000 250,000 155,000
666 17,261 206,270 382 182,937 19,146
119,370 130,920
666 17,261 325,641 382 182,937 150,066
37,092 (271) 24,359 19,618 67,063 4,934
Jan 2016 complet ed complet ed complet ed complet ed Dec 2015
Apr 2016 complet ed complet ed complet ed complet ed Feb 2016
700,000 20,000 50,000 25,000 50,000
700,000 20,000 50,000 25,000 50,000
434,406 1,161 1,974 28,008 3,679
205,561 32,858
639,967 1,161 1,974 28,008 36,537
60,033 18,839 48,026 (3,008) 13,463
Aug 2015 Feb 2016 Feb 2016 complet ed Aug 2015
Feb 2016 Mar 2016 Mar 2016 complet ed Mar 2016
18,000 55,000 30,000 50,000 25,000 60,000 25,000 20,000 25,000 400,000 125,000 400,000 85,000 450,000 25,000 310,000 90,000 10,000 45,000 100,000 150,000 85,000 155,000 175,000 -
18,000 55,000 30,000 50,000 25,000 60,000 28,715 20,000 25,000 520,000 125,000 400,000 85,000 450,000 25,000 310,000 90,000 10,000 45,000 100,000 150,000 85,000 155,000 175,000
476,551 172,741 338,890 84,532 429 667 23,206 56,963 -
11,526 28,101 60 1,734 50 3,578 16,085 6,913 10,136 499,527 92,341 335,590 5,621 359,420 50 2,773 180 952 1,239 91,739 117,617 15,059 8,733 34,364 14,890 70,492 3,522 675 -
6,474 26,899 29,940 48,266 24,950 56,422 12,630 13,087 14,864 20,473 32,659 64,410 79,379 90,580 24,950 307,227 89,820 9,048 43,761 8,261 32,383 69,941 146,267 140,636
240,000 81,020 44,000 62,000 22,000
11,526 28,101 60 1,734 50 3,578 16,085 6,913 10,136 22,976 92,341 162,849 5,621 20,530 50 2,773 180 952 1,239 7,207 117,188 15,059 8,066 11,158 14,890 13,529 3,522 675 -
April 2015 Dec 2015 Feb 2016 TBA May 2016 Jan 2016 Nov 2015 ongoing Dec 2015 Jan 2016 complet ed Sept 2015 Apr 2016 Dec 2015 TBA Mar 2016 Apr 2016 Feb 2016 Feb 2016 Jan 2016 Oct 2015 Mar 2016 Apr 2016 Feb 2016 Jan 2016 Jan 2016 TBA TBA TBA
April 2016 Jan 2016 Mar 2016 TBA June 2016 Apr 2016 TBA ongoing May 2016 Apr 2016 complet ed Jan 2016 May 2016 Mar 2016 TBA May 2016 May 2016 Feb 2016 Apr 2016 Mar 2016 Jan 2016 Mar 2016 May 2016 Apr 2016 Mar 2016 Mar 2016 TBA TBA TBA
1,437,888
1,534,967
1,648,383
3,183,350
1,689,474
142,975
4,653,000
37,758 16,990 (50,000)
(70,000)
3,715
120,000
130,246
4,783,246
374,434
374,434
85,000 155,000
5,695 -
5,906 59,878
(211)
-
103.7% Pavement colouring t o be complet ed in warmer weat her 90.6% 1.8% Wait ing on DSG relocat ions (Best and Formby) 101.6% 93.0% 1.9% 73.2% Defect s t o be complet ed by Cont ract or 96.8% Const ruct ion of precast component s off-sit e. Commence on-sit e in February 91.4% Asphalt cont ract works progressing. Spray sealing 5.8% Quot at ions request ed 3.9% Quot at ions request ed 112.0% 73.1% Addit ional signage t o be inst alled 64.0% 51.1% 0.2% 3.5% 0.2% 6.0% 56.0% 34.6% 40.5% 96.1% 73.9% 83.9% 6.6% 79.9% 0.2% 0.9% 0.2% 9.5% 2.8% 91.7% 78.4% 17.7% 5.6% 19.6%
St age 1 has been complet ed Const ruct ion progressing
Const ruct ion pending Fort hside Rd guardrail replaced Drew St light ing being upgraded Works at Webberleys Rd/Fort hside Rd complet e Const ruct ion progressing Const ruct ion progressing Design progressing Const ruct ion progressing Design progressing Quot at ions request ed Design progressing Const ruct ion pending Const ruct ion progressing Cont ract or appoint ed Tender closed. Report t o February I &W Commit t ee Cont ract awarded Tender advert ised Cont ract or appoint ed
Const ruct ion progressing (wit hin project CT0145) 66.6%
Plant & Fleet
CF0014 CF0015 CF0013
Hire Plant Replacement Plan (including disposal proceeds) Minor Plant Replacement Plan (including disposal
294,000
294,000
124,886
267,861
26,139
complet ed
complet ed
96,700
96,700
36,902
-
36,902
59,798
NA
NA
38.2% List of ident ified it ems t o be progressively purchased
proceeds) Fleet Replacement Plan (including disposal proceeds)
200,000
42,391
242,391
(40,956)
-
(40,956)
283,347
NA
NA
-16.9% List of ident ified it ems t o be progressively purchased
590,700
42,391
633,091
Total Plant & Fleet
-
120,832
142,975
263,806
369,285
135,539
36,639
172,178
67,822
NA
NA
NA
NA
91.1% List of ident ified it ems have been purchased
41.7%
Other Equipment
CE0006
Office Equipment
240,000
CC0007
Information Technology - Renewal & Upgrades
175,000
15,000
190,000
Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY
415,000
15,000
430,000
8,054,200
879,146
8,933,346
2,496,000
3,341,822
5,837,822
2,496,000
3,341,822
5,837,822
10,550,200
4,220,968
14,771,168
Living City
CB0068
Liv ing City - Strategic Initiativ es Total Living City
TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY
240000
141 1,478,888
1,478,888
141
189,859
135,679
36,639
172,318
257,682
40.1%
2,815,056
2,432,706
5,247,762
3,775,163
58.7%
2,940,373
4,168
2,944,541
2,893,281
2,940,373
4,168
2,944,541
2,893,281
50.4%
5,755,428
2,436,875
8,192,303
6,668,444
55.5%
ITEM 5.9
-
71.7% List of ident ified it ems t o be progressively purchased - WiFi on hold pending St at e Government free WiFi project
June 2015
July 2016
0.1% Ongoing program of I T infrast ruct ure upgrades
50.4% Project t o cont inue t hrough durat ion of t he year
PAGE 171 Report to Council meeting on 18 January 2016
6.0
INFORMATION
6.1
MAYOR'S MONTHLY REPORT File: 22947 D400014
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY This report details meetings and functions attended by the Mayor.
BACKGROUND This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of December 2015.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of December 2015:
North Melbourne FC & Hawthorn FC with Deputy Mayor Rockliff -Melbourne Eastern Shore Community House, Tracy Carter Mersey Leven Emergency Management Committee Hillcrest Primary School visit to Council Matthew Jago, Brett Williams Learning Communities Special Interest Group Cradle Coast regional governance meeting Devonport Christian School Christmas Carols Mayor’s Charity Trust Fund Committee Community Care building opening East Devonport Foodworks Supermarket 30th birthday celebrations Devonport Christmas Parade Caroline Small Dance Theatre Christmas in the East Simplot Quoiba – Garry Dazeley TAS Logistic Committee - Launceston UTAS Graduation Ceremony – Burnie Maidstone Park Controlling Authority East Devonport Child & Family Centre Mayors Charity Trust Pin Sales in Mall LIVING CITY State Government funding announcement by Deputy Premier Jeremy Rockliff 7AD Radio fortnightly interview Braddon Liberal’s Christmas Function Devonport High School Award Night Reece High School Award Presentations Resident meetings ITEM 6.1
PAGE 172 Report to Council meeting on 18 January 2016
Devonport Table Tennis Open Day Carols by Candlelight Coastal FM Radio interview TAS Broadcasters Brian Carlton interview Spreyton Primary School Award Presentations Devonport Primary School Award Presentations Community Services Committee Infrastructure Works & Development Committee UTAS Industry Breakfast TT Lines CEO Bernard Dwyer East Devonport Primary School Award Presentations Performing Arts LIVING CITY presentation Nixon Street Primary School Award Presentations “The Fairy Godmothers” Devonport Visitor Centre Christmas Lunch Gateway Inn – Debbie Grice Council Christmas Celebrations LIVING CITY Reference Group Senator Jacquie Lambie Christmas Function Chris Lacey – Tia Chi
ATTACHMENTS Nil
RECOMMENDATION That the Mayor’s monthly report be received and noted.
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 6.1
Paul West General Manager
PAGE 173 Report to Council meeting on 18 January 2016
6.2
GENERAL MANAGER'S REPORT File: 29092 D394826
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.8.2
Ensure access to Council information that meets user demands, is easy to understand, whilst complying with legislative requirements
SUMMARY This report provides a summary of the activities undertaken by the General Manager, during the period 16 December 2015 to 13 January 2016. It also provides information on matters that may be of interest to Aldermen and the community.
BACKGROUND The report is provided on a regular monthly basis and addresses a number of management and strategic issues currently being undertaken by Council. The report also provides regular updates in relation to National, Regional and State based local government matters as well as State and Federal Government programs.
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other legislation. The General Manager is appointed by the Council in accordance with the provisions of the Act.
DISCUSSION 1.
2.
COUNCIL MANAGEMENT 1.1.
Attended and participated in a number of internal staff and management meetings.
1.2.
Attended Workshops, Section 23 Committee and Council Meetings as required.
1.3.
Attended a number of staff and community events in relation to the festive season.
1.4.
Met with representative of Belgravia Leisure, the operators of the Devonport Aquatic Centre to discuss matters related to expanding the community use of the facilities. Belgravia are continuing to develop plans to alter the building at their cost to allow 24 hour access to the gymnasium.
1.5.
Met with the General Manager of Central Coast Council to discuss the timetable and annual program for the Joint Audit Panel meetings for 2016. At the last combined meeting it was determined that the finalisation of meeting dates and arrangements were to be delegated to the General Managers.
LIVING CITY 2.1.
Continued to be involved in a number of aspects relating to LIVING CITY including internal working groups and the Council appointed Reference Group.
2.2.
Tenders for the construction of Stage 1 close on 14 January 2016. The General Manager and Deputy General Manager will be participating in a tender assessment and review process during the week commencing 18 January. Depending on the complexity of the tender assessment it is proposed that a ITEM 6.2
PAGE 174 Report to Council meeting on 18 January 2016
Special Council meeting will be convened in the near future to award the project. At this same meeting a detailed funding model will be presented to Council for consideration. This funding model will outline how the capital financing of Stage 1 will be structured and will include the impact of the tender outcome. 2.3.
3.
4.
5.
The Department of Treasury and Finance provided its formal advice to Council on 24 December 2015 that the Treasurer had approved for Council to borrow up to an additional $40 million for the purposes of funding Stage 1 of LIVING CITY. The extent of the actual borrowings which may be required will not be determined until the tenders have been assessed and the funding model completed with the most up to date information available. The funding model will clearly outline the financing arrangements and how the costs associated with the development and the operational impacts will be covered without detrimentally impacting on the level of rates charged to ratepayers.
COMMUNITY ENGAGEMENT (RESIDENTS & COMMUNITY GROUPS) 3.1.
With the Mayor and Deputy Mayor met with representative of the Fairy Godmother’s Group. The Fairy Godmother’s are a not for profit group operating on the North West Coast with the aim of making children with disabilities and special needs lives better. Their goal at present is to develop an all abilities playground on the Coast similar to that which was developed at Dru Point in Margate a number of years ago. The Fairy Godmothers have been discussing with the Cradle Coast Authority the opportunity to form a regional committee to advance their plans. A copy of their correspondence is attached for the information of Aldermen.
3.2.
Attended the Mayor’s Community Christmas function at the Devonport Regional Gallery. This event coincided with the 40-year anniversary exhibition at the Gallery.
3.3.
Attended the Sea FM – City of Devonport Skyfire event on New Year’s Eve. This year’s event was sponsored by Sea FM providing $10,000 towards the fireworks display. Several thousand people attended the event on a warm summers evening. The event was a success without any major issues. Council will discuss with Sea FM their ongoing support for the New Year’s Eve celebrations in the near future. A detailed report on the event will be provided to the February 2016 Community Services Committee meeting.
3.4.
Met with Inspector Shane LeFevre to discuss local issues.
NATIONAL, REGIONAL AND STATE BASED LOCAL GOVERNMENT 4.1.
As an appointed member of the Cradle Coast Shared Services Working Group attended a further meeting to discuss the finalisation of the Memorandum of Understanding with the Minister for Local Government on the proposed project under the local government reform banner.
4.2.
With the Mayor attended a Cradle Coast Authority organised briefing on shipping reforms in Australia. This briefing was organised following the much publicised issue related to the Burnie Port upgrade for DP World being linked to the passing by the Senate of the shipping reform legislation.
STATE AND FEDERAL GOVERNMENT PROGRAMS 5.1.
Attended a presentation by the Minister for Local Government and the Director of Building Control on the proposed changes to the Building Regulations. The ITEM 6.2
PAGE 175 Report to Council meeting on 18 January 2016
proposed new Building Regulations are intended to introduce amendments to various State building statutes and are comprised of four separate packages of legislation. A separate report which discusses the proposed changes is provided on this agenda. 6.
OTHER 6.1.
Council’s Governance Officer, Claire Jordan recently submitted a nomination in the MAV Insurance Risk Management Award which recognises one Council officer from Victoria and one from Tasmania for excellence in risk management. The nomination was for a project facilitated by Claire which reviewed Council’s processes around Section 337 Certificates. Claire was recently advised that she has been successful in her nomination and had been awarded the Tasmanian Risk Management Award. The purpose of the award is to provide an opportunity to build risk capability by participating in the major international risk conference and to recognise the achievement of risk management excellence in the local government sector. The award involves Claire attending the Risk Management Society Annual Conference in San Diego from 10-13 April 2016 with MAV Insurance covering all expenses including conference registration fees, return air fares, meals and accommodation. On her return, Claire will be asked to present at the ‘Round Two MAV Best Practice Forums’ in mid-2016 to share the key learnings from the conference with other members.
COMMUNITY ENGAGEMENT The information included above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Councils’ operating budget as a result of this recommendation.
RISK IMPLICATIONS Any specific risk implications will be outlined in the commentary above. Any specific issue that may result is any form of risk to Council is likely to be subject of a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council to be updated on matters of interest.
ATTACHMENTS 1.
The Fairy Godmother's
2.
Action Report on Council Resolutions - January 2016
ITEM 6.2
PAGE 176 Report to Council meeting on 18 January 2016
RECOMMENDATION That the report of the General Manager be received and noted.
Author: Position:
Paul West General Manager
ITEM 6.2
PAGE 177 The Fairy Godmother's
ATTACHMENT [1]
ITEM 6.2
PAGE 178 The Fairy Godmother's
ATTACHMENT [1]
ITEM 6.2
PAGE 179 Action Report on Council Resolutions - January 2016
ATTACHMENT [2]
DEVONPORT CITY COUNCIL ACTION REPORT ON COUNCIL RESOLUTIONS - JANUARY 2016 OPEN SESSION MEETING DATE December 2015
RESOLUTION NO
RESPONSIBLE OFFICER
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
249/15
Provision of Report - Indicative Costs Shared Pathway Don to Leith NOM - Ald J T Keay
In progress
Information being gathered to allow Report to be prepared.
DGM
250/15
East Devonport Corridor - NOM Ald J F Matthews
Completed
Listed on the Council Workshop scheduled for 1 February 2015
GM
251/15
PA2015.0143 - 4048 Best Street & 137-143 Rooke Street Devonport PA2015.0142 - 137143,145,151 Rooke Street, 9,13,15-17 Oldaker Street Devonport East Devonport Community Plan Review State Government Contribution LIVING CITY Stage 1
Provide a report to Council of indicative costs for a shared pathway linking the existing pathway at Don to the western municipal boundary at Leith, based on the most costeffective route and outlining other issues such as land tenure, alignment within/aside rail/road corridors, utilising stock underpasses. The matter of writing to the State Minister for Transport, Hon Rene Hidding MP requesting prioritising of funding by his Government for the undergrounding of Tas Networks overhead power lines in Tarleton Street, East Devonport was deferred pending an Aldermen’s workshop session. Approved application to use and develop land identified as 40-48 Best Street & 137-143 Rooke Street, Devonport for Stage 1 of LIVING CITY. Approved application relating to subdivision of land at 40-48 Best Street, Devonport as part of Stage 1 of LIVING CITY.
Completed
Development Permit issued.
DGM
Completed
Development Permit Issued.
DGM
Reviewed East Devonport Community Plan 2014-2019 be endorsed.
Completed
Adopted by Council at December 2015 meeting.
EM (CC&B)
Authorise General Manager to finalise negotiations with the State Government generally in accordance with its offer received on 7 December 2015 and sign the grant deed and lease agreement once negotiations are complete.
In progress
Initial discussions have commenced.
DGM
252/15
253/15
255/15
ITEM 6.2
PAGE 180 Action Report on Council Resolutions - January 2016
MEETING DATE December 2015
RESOLUTION NO 256/15
260/15
ATTACHMENT [2]
RESOLUTION/ITEM
STATUS
COMMENTS
Land at 260 Steele Street, Devonport - Application from SPACE Learning Program Department of Education Infrastructure Works and Development Committee Meeting - 14 December 2015
General Manager authorised to continue discussions with Department of Education regarding their request to lease part of land known as 260 Steele Street, Devonport for the purpose of their SPACE Learning Program.
In progress
Crown lands approval sought awaiting advice.
IWC 41/15
Completed
Contract has been awarded.
In progress
Documents and systems are being updated to incorporate the changes.
In progress
Design work in progress.
IWC 44/15
IWC 45/15
261/15
RESPONSIBLE OFFICER
TOPIC
Community Services Committee Meeting - 14 December 2015
CSC 10/15
CSC 13/15
Awarded contract 1300 Kelcey Tier - Mersey Main Road Junction Upgrade. Local Government Road Hierarchy adopted. Updating of Council documents and systems that reference road hierarchy to occur. Reduced scope of works for Devonport Oval Facilities remove further upgrade projects currently identified in 5 year capital program - amend capital works estimates by reducing the upgrade project from $700,000 to $32,500. Noted that 2015 Devonport Jazz ran at a net loss of $43,517. Endorsed improvements being made to delivery model to reduce future financial impact on running the Jazz Festival. 1. Consider in 2016/17 budget deliberations allocation of funds to undertake review of bus shelters in Devonport.
ITEM 6.2
-
GM
Department of Education liaising with Council Officers regarding building and planning requirements. DGM
Capital Budget amended.
Completed
Improvements will be implemented as part of 2016 event.
Completed
Listed for 2016/2017 consideration.
Budget
EM (CC&B)
PAGE 181 Action Report on Council Resolutions - January 2016
MEETING DATE December 2015
RESOLUTION NO 261/15 (cont.)
TOPIC
ATTACHMENT [2]
RESPONSIBLE OFFICER
RESOLUTION/ITEM
STATUS
COMMENTS
2. identify suitable location and design beach access point at East Devonport for all abilities. CSC 15/15 Mall Permit Policy be adopted with immediate effect.
Completed
Listed for 2016/2017 consideration.
Budget
Completed
Policy placed website.
Council
ITEM 6.2
on
PAGE 182 Action Report on Council Resolutions - January 2016
ATTACHMENT [2]
Previous Council Resolutions - still being actioned MEETING DATE November 2015
RESOLUTION NO 227/15
231/15
October 2015
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
Minutes - AGM 28 October 2015
In relation to the motion passed at the AGM that Council advertise to seek expressions of interest from those ratepayers who have paid rates for 50 years plus to ascertain whether there is sufficient interest in such an event being organised. Agreed to conditionally transfer the ownership of Tiagarra to the local Aboriginal community, represented by Six Rivers Aboriginal Corporation providing a lease agreement for the land can be agreed between the parties and in accordance with the Local Government Act 1993.
IP
Invitation extended to the community to register their expression of interest via social media, Council’s website and newsletters, as well as the Mayor’s message, Coast to Coast in the Advocate. Lawyer instructed to prepare necessary agreement.
Authorise a twelve month licence agreement for the extended operation of the Harbourmaster’s Café in the area directly north of the Café. Delegate the Mayor and Ald Goodwin as its nominated Representatives to Cradle Coast Authority, the final decision as to whether Devonport is a participant in the Cradle Coast Region Shared Services Project. IWC 38/15 Offer Mr & Mrs Wyllie to fund construction of a subsoil drain and swale drain along northern boundary of 160B Sheffield Road as recommended by consultants SEMF Pty Ltd.
In progress
Tiagarra
233/15
Harbourmaster’s Cafe
238/15
General Manager’s Report November 2015
219/15
Infrastructure Works & Development Committee Meeting - 12 October 2015
ITEM 6.2
In Progress
In progress
In progress
Temporary arrangements entered into with SRAC to regain access to Tiagarra. Keys were handed over to SRAC on 26 November 2015. 12 month licence to use land with appropriate conditions prepared and provided to applicant to consider. Shared Services project ongoing
Quotation arranged.
for
works
being
RESPONSIBLE OFFICER EM (CC&B)
GM
DGM
GM
DGM
PAGE 183 Action Report on Council Resolutions - January 2016
MEETING DATE
RESOLUTION NO
October 2015
220/15
ATTACHMENT [2]
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
Community Services Committee Meeting - 19 October 2015
CSC 30/15
Consideration in 2016-2017 budget of installation of: ablution and BBQ facilities at Horse Head Creek Reserve; and signs to deter unauthorized driving in Pioneer Park and consider implementing infringement process. Endorse East Devonport Bike Safety Park proposal as priority for external grant application funding and possible future capital works funding. Approved Economic Development & Sponsorship Grants.
In progress
To be considered as part of the 16/17 budget deliberations.
In progress
Working with EDBSP and EDFC Committee to identify suitable grants.
Completed
All successful grant applicants have returned contracts (but 1) and payments have been made.
Seek expressions of interest for the project in line with project brief - further report to be provided to Council once expressions of interest have been received and evaluated. CSC 11/15 b) seek detailed Officer’s report on request from Devonport Gymnastics Club relating to new building/clubhouse for consideration and potential inclusion in Council’s long term asset and financial plans. CSC 13/15 b) seek Department of State Growth advice re potential installation of signage outlining Devonport attractions on Tarleton Street/Bridge Road.
In progress
Expressions of interest closed 11 December 2015. Discussions to be held with Special Interest Groups to progress. Report being prepared for consideration at a Community Services meeting.
CSC 32/15
CSC 34/15
July 2015
145/15
East Devonport Public Art Project Proposal
June 2015
130/15
Community Services Committee Meeting - 15 June 2015
ITEM 6.2
In progress
In progress
Existing directional signage being reviewed by Infrastructure & Works Department.
RESPONSIBLE OFFICER EM (CS)
EM (C&B)
EM (CS)
PAGE 184 Action Report on Council Resolutions - January 2016
MEETING DATE February 2015
RESOLUTION NO 30/15
ATTACHMENT [2]
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
Entry Corridor Ferry Terminal to Bass Highway Ald J F Matthews
Eastern Shore Committee requested to review original Eastern Shore Redevelopment Plans to develop an approach to prioritising enhancement of road corridors from Spirit of Tasmania Ferry Terminal at East Devonport and the Bass Highway.
Completed
Report endorsed at December 2015 Council meeting. Subject of the corridor refer to Min Ref 250/15.
ITEM 6.2
RESPONSIBLE OFFICER EM (CS)
PAGE 185 Action Report on Council Resolutions - January 2016
ATTACHMENT [2]
CLOSED SESSION MEETING DATE December 2015
RESOLUTION NO 264-67/15
TOPIC Citizen Awards Australia Day 2016
RESOLUTION/ITEM
STATUS
COMMENTS
Decided on recipients of Australia Day Awards for 2016.
Completed
To be announced at Australia Day event.
RESPONSIBLE OFFICER EM (CC&B)
Previous Council Resolutions - still being actioned MEETING DATE November 2015
RESOLUTION NO 244/15
September 2015
202/15
LIVING CITY Land Acquisition
December 2014
320/14
LIVING CITY Business and Professional Precinct Proposal
TOPIC Feasibility Review of incorporating Devonport Regional Gallery and Intimate Performing Arts Space into DECC
RESOLUTION/ITEM
STATUS
COMMENTS
a) accept the Feasibility Study by Birrelli Architects dated October 2015; b) endorse consultation on the Study with relevant stakeholder groups; c) endorse public release of the Study following stakeholder consultation; and d) consider funding for the project as part of Council’s 2016/17 budget deliberations. Authorise General Manager to negotiate purchase of required land at a value up to $25,000 (exc GST) Support preparation in conjunction with Devonport Central Pty Ltd of proposal for new business relocation into King Street.
In progress
Stakeholder consultation occurring during December and January.
Completed
Agreement reached on purchase price of $22,500. Draft contract sent to the owner. Refer report on Closed Session agenda.
ITEM 6.2
Completed
RESPONSIBLE OFFICER DGM
DGM
DGM (IW&D)
PAGE 186 Report to Council meeting on 18 January 2016
7.0
SECTION 23 COMMITTEES
7.1
PLANNING AUTHORITY COMMITTEE MEETING - 11 JANUARY 2016 File: 29133 D401667
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY The purpose of this report is to receive the minutes provided to Council by the Planning Authority Committee meeting held on Monday, 11 January 2016.
ATTACHMENTS 1.
Minutes - Planning Authority Committee - 11 January 2016
RECOMMENDATION That the minutes of the Planning Authority Committee meeting held on Monday, 11 January 2016 be received and the recommendations contained therein be noted. PAC 01/16
Author: Position:
PA2015.0152 - Residential (Pool Enclosure) - assessment against performance criteria under Clause 13.4.1, 13.4.2 and 13.4.3 - 195 Tugrah Road Tugrah
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 7.1
Paul West General Manager
PAGE 187 Minutes - Planning Authority Committee - 11 January 2016
ATTACHMENT [1]
MINUTES OF A PLANNING AUTHORITY COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 11 JANUARY 2016 COMMENCING AT 11:00AM PRESENT:
Ald S L Martin (Mayor) in the Chair Ald C D Emmerton Ald G F Goodwin Ald L M Perry
Council Officers: General Manager, P West Manager Development and Health Services, B May Planning and Environmental Health Coordinator, S Warren Cadet Planner, A Mountney Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. 1.0
APOLOGIES The following apology was received for the meeting. Ald Matthews
2.0
Apology
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0 DELEGATED APPROVALS Nil
4.0 DEVELOPMENT REPORTS 4.1
PA2015.0152 - RESIDENTIAL (POOL ENCLOSURE) - ASSESSMENT AGAINST PERFORMANCE CRITERIA UNDER CLAUSE 13.4.1, 13.4.2 AND 13.4.3 - 195 TUGRAH ROAD TUGRAH (D399716) PAC 01/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Perry
That Council, pursuant to the provisions of the Devonport Interim Planning Scheme 2013 and Section 57 of the Land Use Planning and Approvals Act 1993, approve application PA2015.0152 and grant a Permit to use and develop land identified as 195 Tugrah Road, Tugrah for the following purposes:
Residential (pool enclosure) – assessment against performance criteria under Clause 13.4.1, 13.4.2 and 13.4.3
ITEM 7.1
PAGE 188 Minutes - Planning Authority Committee - 11 January 2016
ATTACHMENT [1]
Subject to the following conditions: 1.
The Use and Development is to proceed generally in accordance with the submitted plans referenced as ‘Proposed Pool Enclosure’ – Project No. 15-251 (DWG. 101-105) by Lachlan Walsh Design, copies of which are attached and endorsed as documents forming part of this Planning Permit.
2.
The developer is to have the existing on-site waste water management system re-assessed and a new on-site waste water report undertaken by a suitably qualified person if the pool enclosure results in the generation of additional waste water loadings. This report is to be submitted with the Building Application.
3.
The developer is to ensure that the emptying of the pool and any backwash water when required is not directed to the existing on-site waste water management area.
4.
The developer is to ensure that backwash from the proposed pool is not to be connected to the AWTS or the irrigation area unless approved by a suitably qualified on-site waste water designer.
Note: The following is provided for information purposes. In regard to condition 3 any alternative arrangement is to be submitted by a suitability qualified consultant. During the construction or use of these facilities all measures are be taken to prevent nuisance. Air, noise and water pollution matters are subject to provisions of the Building Regulations or the Environmental Management and Pollution Control Act 1994. All electrical equipment, including pumps and filters installed in association with the pool/spa are to be housed so as not to create a noise nuisance to neighbouring properties. Pool treatment chemicals are to be stored in a location that will ensure that they are kept dry.
THIS IS NOT A BUILDING PERMIT. You need to provide a copy of this planning permit to a registered Tasmanian Building Surveyor. WORK CANNOT COMMENCE UNTIL BUILDING AND PLUMBING PERMITS ARE ISSUED. Enquiries regarding conditions and notes can be directed to Council’s Development and Health Services Department – Ph 6424 0511.
Ald Martin Ald Emmerton
For
Against Ald Goodwin Ald Perry
For
Against
CARRIED UNANIMOUSLY
ITEM 7.1
PAGE 189 Minutes - Planning Authority Committee - 11 January 2016
ATTACHMENT [1]
With no further business on the agenda the Chairman declared the meeting closed at 11:01am. Confirmed
Chairman
ITEM 7.1
PAGE 190 Council meeting Agenda 18 January 2016
8.0
CLOSED SESSION
RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015, the following be dealt with in Closed Session.
Item No
Matter
Local Government (Meeting Procedures) Regulations 2015 Reference
8.1
Application for Leave of Absence
15(2)(i)
8.2
Unconfirmed Minutes - Cradle Coast 15(2)(g) Authority - Board Meeting - 8 December 2015 and Dulverton Regional Waste Management Authority - Board Meeting - 18 December 2015
8.3
Steele Street Car Park
15(2)(f)
PAGE 191 Council meeting Agenda 18 January 2016
OUT OF CLOSED SESSION RECOMMENDATION That Council: (a)
having met and dealt with its business formally move out of Closed Session; and
(b)
resolves to report that it has determined the following:
Item No
Matter
8.1
Application for Leave of Absence
8.2
Unconfirmed Minutes - Cradle Coast Authority - Board Meeting - 8 December 2015 and Dulverton Regional Waste Management Authority - Board Meeting 18 December 2015
8.3
Steele Street Car Park
9.0
Outcome
CLOSURE
There being no further business the Mayor declared the meeting closed at <insert time> pm.