NOTIICE OF MEE ETING hereby giv ven that an n ordinary M Meeting of the Devo onport Cityy Council will w be held d Notice is h in the Co ouncil Cha ambers, on n Mondayy 21 July 2014, 2 com mmencing at 6:00pm m with the e Confidenttial Items. he public a at 7.15pm. The meetiing will be open to th
QUA ALIFIED PERS SONS dance with h Section 65 of the Local Go overnmentt Act 19933, I confirm m that the e In accord reports in this agen nda conta ain advice e, informattion and recommen ndations given by a person w who has the t qualifications o or experie ence nece essary to give such advice,, informatio on or recom mmendatio on.
Paul Westt GENERAL MANAGER R 014 16 July 20
AGENDA FOR AN ORDINARY MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 21 JULY 2014 AT THE COUNCIL CHAMBERS AT 6:00PM Item
Page No.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
3.0
CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 91
4.0
PUBLIC QUESTION TIME ............................................................................ 92
4.1
Responses to Questions raised at prior Council Meetings ..................................................... 92
4.2
Questions asked at this meeting ................................................................................................. 92
5.0
CONFIRMATION OF MINUTES...................................................................... 94
5.1
Minutes of an Council meeting held 14 July 2014 ................................................................... 94
6.0
WORKSHOPS & BRIEFING SESSIONS ............................................................ 95
6.1
Workshop and Briefing Sessions held since the last Council meeting (D333306)............... 95
7.0
PLANNING AUTHORITY MATTERS ................................................................ 97
8.0
NOTICES OF MOTION ............................................................................... 98
8.1
Turton Street - Conversion to One Way Street - Ald G F Goodwin (D331846) .................... 98
8.2
LGAT General Meeting - Disposal of State Government Property - Ald G B Kent (D332602) ...................................................................................................................................... 101
8.3
Parking Attendants - Uniforms - Ald W P Wilson (D333841) .................................................. 102
9.0
MAYORAL REPORT ................................................................................. 103
9.1
Mayor's Monthly Report (D333280)........................................................................................... 103
10.0
GENERAL MANAGER'S REPORTS ............................................................... 106
10.1
General Manager's Report - July 2014 (D324267) ................................................................. 106
10.2
Unconfirmed minutes of the Cradle Coast Authority Representatives meeting - 29 May 2014 (D331853) .................................................................................................................... 120
10.3
Public Wi-Fi (D332255) ................................................................................................................. 132
10.4
Planning Authority Committee Meeting - 10 June 2014 and 23 June 2014 (D332604) ...................................................................................................................................... 141
10.5
Infrastructure and Works Committee Meeting - 14 July 2014 (D334392) ........................... 150
10.6
Local Government Association of Tasmania - Annual General Meeting and General Meeting - 23 July 2014 (D333413) ............................................................................. 154
10.7
Local Government Representative - Local Government Board (D334154) ..................... 162
11.0
CUSTOMERS AND COMMUNITY REPORTS ................................................... 167
11.1
Renew Devonport - Memorandum of Understanding (D333984) ...................................... 167
11.2
Motorcycling Tasmania Event:- Australian Freestyle Motocross Championships and Bike Show (D333445).......................................................................................................... 174
11.3
Meercroft Park Development Committee Inc Loan Request (D333747) ......................... 182
12.0
TECHNICAL AND FINANCE REPORTS .......................................................... 200
12.1
Health Concerns about Pigeons in Rooke Street Mall (D333346) ....................................... 200
PAGE 91 Report to Council meeting on 21 July 2014
OUT OF CLOSED SESSION RECOMMENDATION That Council: (a)
having met and dealt with its business formally move out of Closed Session; and
(b)
resolves to report that it has determined the following:
Item No
Matter
Resolution
3.1
Applications for Leave of Absence
Noted
3.2
Unconfirmed minutes of the Independent Noted Community Taskforce meeting held 24 June 2014 Unconfirmed minutes of the Cradle Coast Noted Authority Board held on 10 June, 2014 LIVING CITY - Endorsement of Master Plan To be released for public comment on 7 August 2014
3.3 3.4
3.5
Expressions properties
of
Interest
3.6
Unconfirmed minutes of the Dulverton Noted Regional Waste Management Representatives meeting held on 8 July 2014 and Board meetings held on 26 May and 7 July 2014
ITEM 4.0
-
King
Street Continue to pursue development opportunities for the properties owned by Council in King Street.
PAGE 92 Report to Council meeting on 21 July 2014
4.0
PUBLIC FORUM
4.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS
4.2
QUESTIONS ASKED AT THIS MEETING
There were no questions from the June Council meeting that required a written response.
Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
ITEM 4.0
PAGE 93 Report to Council meeting on 21 July 2014
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
ITEM 4.0
PAGE 94 Report to Council meeting on 21 July 2014
5.0
CONFIRMATION OF MINUTES
5.1
COUNCIL MEETING - 16 JUNE 2014
RECOMMENDATION That the Minutes of the Council meeting held on 16 June 2014 as previously circulated be confirmed.
5.2
SPECIAL COUNCIL MEETING - 23 JUNE 2014
RECOMMENDATION That the Minutes of the special Council meeting held on 23 June 2014 as previously circulated be confirmed.
ITEM 5.0
PAGE 95 Report to Council meeting on 21 July 2014
6.0
WORKSHOPS & BRIEFING SESSIONS
6.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING
Council is required by Regulation 8(2)(c) of the Local Government (Meeting Procedures) Regulations 2005 to include in the Agenda the date and purpose of any Council Workshop held since the last meeting. Date
Description
Purpose
23/06/2014
Torquay Ferry
As a result of Council’s resolution on 16 June 2014 the matter relating to the Torquay Ferry was referred to Workshop. Aldermen indicated that whilst supportive of the Ferry the provision of public transport was not a responsibility of local government. Further advice was requested in relation to any opportunities that may be available for other interested parties to contribute to saving the ferry.
30/06/2014
07/07/2014
LIVING CITY
An update was provided to Aldermen on the development of the master plan to be publically released in early August.
Tiagarra
An update on recent discussion with representatives of Six Rivers Aboriginal Corporation.
Cradle Coast Authority Board
Representative of the Board attended to discuss with Aldermen recent changes in the operating model for the Authority. Discussion on the notice of withdrawal by Devonport City Council also occurred.
Torquay Ferry
An update on further discussion regarding the Ferry. Further information is to be gathered and referred to Council.
Education Learning
and
Life
Long A request for a briefing by a broad range of stakeholders including Government Departments, Agencies, Schools, Community Groups and Services, Industry, Media and Community Representatives had been received. A delegation attended the Workshop to provide the briefing.
Wheels for Work & Training
Advance notice of a workshop focussed on the provision of public transport on the North West Coast was provided. ITEM 6.1
PAGE 96 Report to Council meeting on 21 July 2014
Links with China
Infrastructure Committee
17/07/2014
Council determined at its April Meeting to ‘further investigate links with China’. An opportunity for Aldermen to provide some direction on what these investigations should include. and
Works Reminder regarding the first Section 23 Committee meeting due to be held on 14 July.
Valley Road Soccer Ground
Matters relating to the condition of the Valley Road Soccer Ground and the future upgrading of the facility were discussed.
Off-lead Dog Exercise Area
Council has been approached to give consideration to the development of a fenced ‘off-lead’ dog exercise area.
Braddon Liberal Government The four Braddon Liberal State Members Members of Parliament attended a meeting with Aldermen.
RECOMMENDATION
That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.
ITEM 6.1
PAGE 97 Report to Council meeting on 21 July 2014
7.0
PLANNING AUTHORITY MATTERS There are no items in this agenda to be considered by Council in its capacity as a Planning Authority.
ITEM 7.0
PAGE 98 Report to Council meeting on 21 July 2014
8.0
NOTICES OF MOTION
8.1
TURTON STREET - CONVERSION TO ONE WAY STREET - ALD G F GOODWIN File: 14238 D331846
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman G F Goodwin.
MOTION
“That Council be provided with a report on the merits of converting Turton Street, from the Wenvoe Street intersection to Forbes Street, to one way.”
ALDERMAN’S COMMENTS A petition which has been received from residents of Turton Street is attached for information. OFFICER’S COMMENTS The petition provided to Ald Goodwin does not comply with the requirements of the Local Government Act 1993 to allow it to be formally considered as a petition. However the sentiments expressed in the petition can be considered. The issue of two-way traffic and cars parking in the street has been raised with Council on a number of occasions in the past. Converting Turton Street to one-way would appear to be a viable option and seems to have a reasonable level of support from local residents who have signed the petition. As part of preparing a report for consideration all residents of Turton Street should be canvassed on their views. The broader community that may have an interest in the issue should also have an opportunity to comment. From a technical perspective the report would consider aspects such as:
Road hierarchy Road geometry Traffic volumes Crash history Parking controls Comment and recommendations from the Traffic Committee Details and costings on any necessary capital works.
ITEM 8.1
PAGE 99 Report to Council meeting on 21 July 2014
ITEM 8.1
PAGE 100 Report to Council meeting on 21 July 2014
ITEM 8.1
PAGE 101 Report to Council meeting on 21 July 2014
8.2
LGAT GENERAL MEETING - DISPOSAL OF STATE GOVERNMENT PROPERTY - ALD G B KENT File: 26998 D332602
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman G B Kent.
MOTION
“That Council submit as an agenda item to the next General Meeting of the Local Government Association of Tasmania requesting that the Association formally request the State Government to review and amend the Government’s procedures for the disposal of State owned public land, including property acquired by default, by introducing prior sale conditions that: (a)
Requires the Government to have effectively dealt with any environmental rehabilitation and/or the removal of hazardous materials prior to offering the property for sale;
(b)
As part of the sale process require prospective purchasers to provide details of the proposed future use of the site and include as a condition of sale that the property is to be developed within a specified timeframe; and
(c)
Make available to the public the results of any feasibility study accepted as part of a sale contract for re development and future use of the site or premises consistent with the relevant planning scheme and zoning.”
ALDERMAN’S COMMENTS No supporting comments were provided. OFFICER’S COMMENTS The intent of the motion is to ensure that the State Government does not in the future dispose of property owned by it without any conditions on the future use of the site. A typical example is the sale by the Government of the former Mersey Maternity Hospital without any conditions imposed on the purchaser in relation to either the remediation of the site or the future development of it. The site is now falling into disrepair and the State Government has essentially ‘wiped its hands’ of any responsibility. There are also numerous examples all over the State where the Government has disposed of property (particularly former school buildings) which are now falling in disrepair, are constantly being vandalised and are unsightly detracting from neighbourhood amenity. This motion if accepted by Council will be provided to the Local Government Association for the General Meeting scheduled for 24 September 2014.
ITEM 8.2
PAGE 102 Report to Council meeting on 21 July 2014
8.3
PARKING ATTENDANTS - UNIFORMS - ALD W P WILSON File: 23943 D333841
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman W P Wilson.
MOTION
“That Council Officers prepare a report for Council on the suitability of the current uniforms for meter attendants.”
ALDERMAN’S COMMENTS A resident has brought to my attention the fact that perhaps the dark clothing is indeed a safety concern. The said employees work in and around vehicles and during the winter months their visibility is less than optimal, hence the possibility of injury to them is much greater. OFFICER’S COMMENTS The current clothing provided to the Parking Attendants has been determined to be fit for purpose and meets current work requirements. The clothing worn by the Parking Attendants is the same as that worn by similar officers in both Launceston and Hobart and therefore is purchased at a discounted price. A full set of clothing for a Parking Attendant is approximately $500. Currently the Parking Attendants have deliberately tried to not stand out too much when working so that they do not become beacons for random abuse. Even so Parking Attendants can at times be subject to abuse just because of the role they undertake. All Parking Attendants are appropriately trained and made aware of their personal safety obligations in accordance with Council’s Workplace Health and Safety requirements. During the winter months the Attendants are acutely aware that they must be extra vigilant and careful when undertaking their duties and pay particular attention when patrolling in car parks, to ensure they remain safe. Both Launceston and Hobart Council Parking Attendants have never worn hi-viz clothing primarily in an attempt to minimise the targeting of abuse, however some mainland councils do require the wearing of hi-viz, especially when on motorbike patrols etc. All of Devonport’s patrolling is undertaken on foot. The Parking Attendants have been directly canvassed as to their views in relation to the clothing which they are currently provided with to ascertain if they believe they would feel safer wearing more visible attire. The majority of the Attendants are satisfied with the clothing which is currently provided. One officer expressed an interest in wearing higher visible clothing. This particular officer has now been issued with a hi-viz vest with the Devonport City Council logo on it. An alternative to the motion proposed above, which Council may wish to consider is: That Council note the information relating to the provision of clothing to its Parking Attendants and requests that when future replacements are considered that the aspect of visibility and safety are taken into account together with the views of the officers.
ITEM 8.3
PAGE 103 Report to Council meeting on 21 July 2014
9.0
MAYORAL REPORT
9.1
MAYOR'S MONTHLY REPORT File: 22947 D333280
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY This report details meetings and functions attended by the Mayor.
BACKGROUND This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of June 2014.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of June 2014:
National Sea Highway Coalition TAS – Launceston Kommunity Kids Council Workshop ABC, Southern Cross TV interview – PSG Electrical The Launch of Devonport Football Club’s Spirit Cup Eastern Shore Special Committee Mr. David Raw – President Tasmanian Principal’s Association Volunteering TAS – Network meeting Karingal Devonport Football Club – Spirit Cup Launch with TT Line Mr Rob Fleming, Principal Devonport High School Devonport Recreation Centre Special Committee Devonport High School Association AGM & Meeting ABC Radio interview – Community Safety Survey Mr George Russell 7AD Radio interview Chat n Choose Senator Urquhart’s Soup & Sandwich Cancer Council Fundraising luncheon Resident meetings Clifford Craig Fundraising Luncheon Opening North West Art Circle Annual Exhibition – Regional Gallery Planning Authority Committee Maidstone Park Management Controlling Authority Committee
ITEM 9.1
PAGE 104 Report to Council meeting on 21 July 2014
Shadow Minister for Employment and Workplace Relations Brendan O’Connor with Senator Anne Urquhart – employment forum Mersey Leven Municipal Emergency Management Committee Building Families Committee LGAT Pre-election Workshop Reece High School Class 7E Ebony Goss Chaired Council Public Information Forum – Tascot Mission Australia Minister Rene Hidding Sunday Examiner interview Opening Devonport Hockey Centre – new surface Adjunct UTAS Professors Ramsay & Rowan Andrew Hillier St Brendan Shaw College – Margaret Shearer Council’s Ordinary Meeting LIVING CITY update Devonport Senior Citizen’s Club AGM Minister Peter Gutwein – Burnie Radio 7AD Council Meeting interview Mayor’s Charity Gala Certificate Presentation Radio 7AD fortnightly interview Minister Rene Hidding – Bass Strait National Sea Highway – Hobart Minister Vanessa Goodwin - Hobart Stephen Conway, TASTafe – Hobart Minister Michael Ferguson – Hobart Local Government Division – Hobart Planning Authority Meeting Special Council Meeting Playhouse Tasmania – Debbie Smith DIER – Richard Burk Nixon Street Primary School – Allergy Awareness P&F Meeting Events Tasmania - Adam Sproule Torquay Ferry Stakeholder meeting Christian Business Men’s Connection Breakfast “Coat Day” launch – Ulverstone Glenn Todd-Hunter – 2014 Aust Day Ambassador Bendigo Bank Devonport – REDY Devonport Regional Gallery – Annual Permanent Collection Lions Club of City of Devonport – Installation Night Kommunity Kids Council Workshop
COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.
FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
ITEM 9.1
PAGE 105 Report to Council meeting on 21 July 2014
CONCLUSION Meetings and functions attended by the Mayor are report on a monthly basis.
ATTACHMENTS Nil
RECOMMENDATION That the Mayor’s monthly report be received and noted.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 9.1
Paul West General Manager
PAGE 106 Report to Council meeting on 21 July 2014
10.0
GENERAL MANAGER'S REPORTS
10.1
GENERAL MANAGER'S REPORT - JULY 2014 File: 29092 D324267
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.8.3
Ensure effective and transparent communication to meet the needs of customers
SUMMARY This report provides a summary of the activities undertaken by the General Manager 11 June – 15 July 2014. It also provides information on matters that may be of interest to Aldermen and the community.
BACKGROUND The report is provided on a regular monthly basis and addresses a number of management and strategic issues currently being undertaken by Council. The report also provides regular updates in relation to National, Regional and State based local government matters as well as State and Federal Government programs.
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other legislation. The General Manager is appointed by the Council in accordance with the provisions of the Act.
DISCUSSION 1.
COUNCIL MANAGEMENT 1.1.
Attended and participated in a number of internal staff and management meetings.
1.2.
Attended Council Workshops and Meetings as required.
1.3.
Met with representative of Dogs Homes Tasmania to discuss the ongoing provision of pound services to Council. Advice was provided that no change is proposed in relation to the Devonport service for the coming financial year.
1.4.
Met with a representative of CAMMS the provider of the software program Interplan. Interplan is the system that Council uses to produce its reporting requirements associated with its strategic plan and annual plan objectives.
1.5.
Attended a Directions Hearing and Summary Judgment Hearing at the Devonport Magistrates Court. This matter relates to a challenge against Council as to its legal rights to levy rates and charges on a resident. The resident involved had lodged a ‘Defence and Counter Claim’ with the Magistrates Court. This hearing was a follow up to a previous Directions Hearing held on 18 June 2014. The Claimant has refused to pay rates until such time as Council provides evidence to his satisfaction that it has the legal rights under ITEM 10.1
PAGE 107 Report to Council meeting on 21 July 2014
the Australian Constitution to levy such rates. A number of documents had been lodged with the Magistrates Court by the resident in support of his action, including the most recent which refer to:
Magna Carter of 1215
Habeas Corpus Act 1640
Bible – Mark Chapter 10
The matter has been adjourned until 5 September 2014, however the Magistrate will issue his views on the information submitted by the Plaintiff before that date. Council’s solicitor has lodged a request for costs to be awarded against the Plaintiff which the Magistrate will also consider on 5 September. 2.
3.
STRATEGIC AND ANNUAL PLANS 2.1.
Council adopted its 2014/15 Annual Plan at a Special Meeting on 16 June 2014. The Annual Plan includes a range of corporate action plans for the year. Regular reporting will be provided to Council on progress.
2.2.
With the end of the financial year now past, finalisation of the Financial Report for the year ended 30 June 2014 is well advanced. It is expected that the Tasmanian Audit Office will undertake its review of Council’s financial reports and activities during the early part of August.
LIVING CITY 3.1.
In the company of the Mayor, Royce Fairbrother (Chair of the Independent Taskforce) and Matthew Atkins met with the Attorney General, Hon Vanessa Goodwin to discuss the proposal for the relocation of the Devonport Magistrates Court as part of the LIVING CITY program.
3.2.
Met with Michael Kerschbaun of the Master Builders Association to provide him with a briefing on Council’s LIVING CITY program.
3.3.
Attended a meeting of the Independent Community Taskforce. This meeting followed on from the presentation provided to Council by the consultant at the Workshop on 23 June 2014. A copy of the minutes of the Taskforce have been provided to Council in the closed session agenda for this meeting.
3.4.
Council at its meeting on 19 May 2014 authorised the borrowings required to fund the purchase of the property at 20-26 Best Street, Devonport. The resolution of Council was as follows: That Council: 1.
authorise the drawdown of a $2,000,000 interest only loan with Tascorp at a rate of 4.49% over 5 years;
2.
note that an application for an additional loan borrowing allocation of $2,450,000 is awaiting approval from Treasury;
3.
note the use of cash reserves to fund the balance of the purchase price at settlement if approval from Treasury is not received by 30 May, 2014; and
4.
authorise the drawdown of a $2,450,000 interest only loan over a five year term once Treasury approval has been secured.
ITEM 10.1
PAGE 108 Report to Council meeting on 21 July 2014
The balance funds of $2,450,000 approved as borrowings in the 2014/15 financial year has now been drawn down. The term of the interest only loan is for 5 years at a rate of 3.93%. 4.
COMMUNITY ENGAGEMENT (RESIDENTS & COMMUNITY GROUPS) 4.1.
Attended a Devonport Chamber of Commerce and Industry lunch at which Michael Bailey from the Tasmanian Chamber of Commerce and Industry was guest speaker.
4.2.
Attended an information session at East Devonport Recreation Centre where Council presented information on the statutory process it had followed in relation to the representation received on the Interim Planning Scheme regarding the zoning of land at East Devonport associated with the former Carpet Factory and a number of surrounding properties. An outline of the likely receipt of a dispensation application and the process that this will involve was also outlined to those in attendance. The Tasmanian Planning Commission (TPC) has recently confirmed changes to the process for applications for dispensation. The new process proclaimed on3 July 2014 is as follows:
A dispensation application to be submitted to a Council (and not to the Commission as was previously the case); and
An option to submit a combined dispensation and development application (similar to the combined scheme amendment and development application process under s.43A of LUPAA).
The Land Use and Approvals Act 1993 (LUPAA) has been updated to reflect this new process. Although the TPC has suggested that the new process “should reduce the time required to process an application and, in the case of a combined dispensation and development application, enable a more efficient process” based on the steps required as part of LUPAA it certainly remains quite an onerous and time consuming process.
5.
4.3.
Attended as guest speaker a meeting of the City of Devonport Lions Club.
4.4.
Met with representatives of Housing Choices Tasmania (HCT). HCT is a not-forprofit housing association that provides affordable homes for Tasmanians. HCT was established in 2010 and manages over 1,500 properties in Tasmania on behalf of Housing Tasmania and themselves. HCT recently assumed responsibility for the management of 1,174 public housing properties in the North-West, under the Better Housing Futures reform program. HCT have established their Tasmanian head office in Devonport. Of the 1,174 properties it manages on behalf of Housing Tasmania 391 are located in East Devonport.
NATIONAL, REGIONAL AND STATE BASED LOCAL GOVERNMENT 5.1.
The Burnie City Council has approved for the Don River Railway to enter in to an agreement with the Council for the remaining train engine DP14 with the following provisions: 1.
That the lease be a peppercorn rental for the first 18 months, and increase to $5,000 per annum for subsequent lease period options;
2.
That Don River Railway be responsible for transporting the engine from Burnie to Don and back to Burnie at the termination of the lease;
ITEM 10.1
PAGE 109 Report to Council meeting on 21 July 2014
3.
That Don River Railway be responsible for the cost of all repairs and maintenance of the engine to ensure it is in full function order;
4.
That at the end of the lease period, the engine be returned to Burnie in a condition equal or better than its current condition.
Council’s Don River Railway Special Advisory Committee is concerned that the terms and conditions outlined in the offer from Burnie City Council may be prohibitive. Council officers will assist the Don River Railway in preparing a submission to Burnie City Council which may assist in further negotiating an acceptable outcome which will be beneficial to both parties.
6.
5.2.
Attended a meeting of Cradle Coast General Managers.
5.3.
Attended the Dulverton Joint Authority Representatives Meeting as Council’s delegate together with Ald Hollister. The minutes of the Representatives Meeting are provided to Council in closed session.
5.4.
With the introduction of Full Retail Electricity Contestability from 1 July 2014, LGAT on behalf of member Councils have sought competitive quotations for provision of brokerage services to ascertain what the benefits may be for public lighting on a sectorial basis for local government in Tasmania. The advantage of the brokerage service is that there will not be any upfront payments required with the broker securing their payment from the savings that may result. The only cost to Councils is likely to be in relation to legal advice for any proposed contract to be entered into. The outcome of this process will be reported to Council in future updates.
STATE AND FEDERAL GOVERNMENT PROGRAMS 6.1.
Attended a meeting organised by the Cradle Coast Authority with the Minister for Planning and Local Government, Hon Peter Gutwein. The meeting was attended by the Mayor and General Managers of most Cradle Coast Councils. The Minister discussed at length the proposed single state wide planning scheme and the appointment of the Planning Taskforce to pursue this objective. It was made clear that the intention is to build upon the extensive work completed to date in developing the regional schemes. Some legislative amendments may be pursued to ensure that the process can advance in a reasonable timeframe. The Minister also advised that with the announcement in the Federal Budget that the amount provided to the States for provision of pensioner rate remissions would be reducing, he assured Councils that for the 2014/15 financial year the State Government will maintain the level of remissions as those previously provided. What might occur in future years will be outlined as part of the August State Budget. In relation to the ongoing issue of future amalgamations the Minister reiterated that the State Government would not be pursuing this issue during the current term. He did indicate that the Government would be supportive of Councils actively looking for ways to improve services to the community with the aim of providing competitive opportunities for investment in the State. He sees resource sharing between Councils as one such opportunity.
6.2.
The Australian Government have provided detail on the Road to Recovery Funding program as follows:
ITEM 10.1
PAGE 110 Report to Council meeting on 21 July 2014
The Australian Government will continue the Roads to Recovery Programme until at least 2019. In addition to its commitment to maintain Roads to Recovery funding at the current level of $350 million per annum, the 2014 Budget announced a further $350 million will be provided in 201516. This brings total funding for the programme to $2.1 billion over the five years to 2019. The Nation Building Program (National Land Transport) Act 2009 (the Act) currently specifies a termination date for the programme of 30 June 2014. The Bill to amend the Act to provide for the extension of the programme is currently before Parliament but it has not been possible to pass the legislation before 1 July 2014. The Bill is expected to be considered again when Parliament resumes in July and the new programme will commence as soon as possible after the legislation has passed the Parliament. Following the amendment of the Act, the Government will determine new council allocations and new funding conditions for the Programme. Individual Council allocations are expected to continue to be determined by a formula, based on population and road length, set by the Local Government Grants Commission in each state and the NT. The additional funding in 2015-16 means that each Council will receive the equivalent of one extra year’s Roads to Recovery funding. The administrative arrangements for the new program are expected to remain simple, with Councils free to choose the projects to be funded. Regardless of the delay in the start of the new programme, the amount of Roads to Recovery funding to be provided from 2014-15 to 2018-19 will not change. The Department will provide advice via future circulars when further details are available. 7.
OTHER 7.1.
Officers are currently consulting on the relocation of the rose garden at Roundhouse Park. The location of the garden bed interferes with major events in the park. The intention is to relocate the roses and the associated plague into an existing garden in another location. The garden was established by the Devonport Branch of the Victoria League in response to the 50th anniversary of the accession to the British throne of Queen Elizabeth II and agreement is being sought from this group before any works are undertaken. It is anticipated that the replanting will likely occur in August.
7.2.
Council has received correspondence from the Red Cross in relation to their Centenary Anniversary. Red Cross have operated in Australia for 100 years and is seeking Council support in marking this milestone in the history of Australia (refer attachment). Red Cross is working with the Federal Government to get a motion tabled acknowledging the part Australia has played in the world’s largest humanitarian movement. They are asking local Councils to make a similar acknowledgment as close as possible to 14 August, the date of the centenary of founding the Red Cross in Tasmania. ITEM 10.1
PAGE 111 Report to Council meeting on 21 July 2014
To demonstrate their thanks and to celebrate their past and future partnerships with local government the Red Cross wishes to gift to Council an official Red Cross rose and commemorative plaque.
COMMUNITY ENGAGEMENT The information included above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Councils’ operating budget as a result of this recommendation.
RISK IMPLICATIONS Any specific risk implications will be outlined in the commentary above. Any specific issue that may result is any form of risk to Council is likely to be subject of a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council to be updated on matters of interest.
ATTACHMENTS 1.
Celebrate 100 years of Red Cross - request for support from Local Government
2.
Action Report on Council Resolutions - July 2014
RECOMMENDATION That the report of the General Manager be received and noted and that Council: (a)
formally acknowledge the centenary anniversary of the Red Cross in Tasmania and the important work that the organisation has played over the last 100 years in the humanitarian movement.
(b)
accept the offer of the official Red Cross rose and commemorative plaque and arrange for it to be placed in an appropriate Council maintained garden.
Author: Position:
Paul West General Manager
ITEM 10.1
P PAGE 112 Celebrate C 100 years of Re ed Cross - req quest for supp port from Loc cal Government
ITEM 10.1
ATTTACHMENT [1 1]
PAGE 113 Action Report on Council Resolutions - July 2014
ATTACHMENT [2]
ITEM 10.1
PAGE 114 Action Report on Council Resolutions - July 2014
ATTACHMENT [2]
ITEM 10.1
PAGE 115 Action Report on Council Resolutions - July 2014
ATTACHMENT [2]
ITEM 10.1
PAGE 116 Action Report on Council Resolutions - July 2014
ATTACHMENT [2]
ITEM 10.1
PAGE 117 Action Report on Council Resolutions - July 2014
ATTACHMENT [2]
ITEM 10.1
PAGE 118 Action Report on Council Resolutions - July 2014
ATTACHMENT [2]
ITEM 10.1
PAGE 119 Action Report on Council Resolutions - July 2014
ATTACHMENT [2]
ITEM 10.1
PAGE 120 Report to Council meeting on 21 July 2014
10.2
UNCONFIRMED MINUTES OF THE CRADLE COAST AUTHORITY REPRESENTATIVES MEETING - 29 MAY 2014 File: 27103 D331853
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.1.4
Develop and maintain partnerships and advocate for improved service provision, funding and infrastructure
SUMMARY To provide Council with the unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 29 May 2014.
BACKGROUND As a member of the Cradle Coast Authority, Council is provided with a copy of the minutes.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report. The Cradle Coast Authority have confirmed that the minutes of Representative meetings can be referred to Council in open session whereas the minutes of the Board meetings are to be kept confidential and are therefore referred to Council in closed session.
DISCUSSION The unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 29 May 2014 are attached for consideration. In regard to Item 8 of the minutes, it should be noted that the following motion was determined: “That the proposal for the Devonport Living City project be included as a project of regional significance lay on the table until the August Representatives meeting, allowing time for Councils to discuss and for Mayor Martin to produce a briefing note for distribution to the Representatives”.
COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.
FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION The unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 29 May 2014 are presented. ITEM 10.2
PAGE 121 Report to Council meeting on 21 July 2014
ATTACHMENTS 1.
Unconfirmed minutes - Cradle Coast Authority - 29 May 2014
RECOMMENDATION That the unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 29 May 2014 be received and noted.
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 10.2
Paul West General Manager
P PAGE 122 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
P PAGE 123 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
P PAGE 124 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
P PAGE 125 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
P PAGE 126 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
P PAGE 127 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
P PAGE 128 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
P PAGE 129 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
P PAGE 130 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
P PAGE 131 Unconfirmed U minutes - Crradle Coast Authority A - 29 9 May 2014
ITEM 10.2
ATTTACHMENT [1 1]
PAGE 132 Report to Council meeting on 21 July 2014
10.3
PUBLIC WI-FI File: 17259 D332255
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.4.1
Advocate for state of the art Information Technology (ICT) infrastructure development
Communication
SUMMARY To provide Council with information relating to Wi-Fi and identify a number of items that should be considered prior to the introduction of Wi-Fi services.
BACKGROUND Council at its 19 May 2014 meeting determined (Min 110/14 refers): That Council officers investigate and report on the cost of providing free Wi-Fi services to the Mall, Fourways and East Devonport.” Wi-Fi is a technology that allows an electronic device to connect to the internet wirelessly. Many devices can use Wi-Fi, e.g. laptop computers, smartphones and tablets. These can connect to the internet via wireless hotspots. Hotspots can comprise an area as small as a single room or house or as large as many square kilometres, achieved by using multiple overlapping hot spots. Wi-Fi hotpots offered by councils and organisations are becoming increasingly common worldwide and becoming an expected feature of modern cities. The use of Wi-Fi can be for supportive reasons (booking accommodation, applying for jobs), entertaining (news, sports, music), productive reasons (work, study) or social reasons (social media). In August 2013, the University of Melbourne’s Institute for a Broadband-Enabled Society (IBES) released a whitepaper titled “Free Wi-Fi and Public Space – The state of Australian public initiatives”. This paper details a range of drivers why free Wi-Fi may be introduced in public spaces including:
Wi-Fi technologies are expected to help build and connect communities, with good public spaces being those where diverse communities can interact with one another;
Public access to digital resources can foster more inclusive communities;
Wi-Fi access can make public places safer through attracting a certain kind of person and forcing “undesirables” and anti-social people to move;
Enhancing the local economy through the economic benefit from enhancing a City’s reputation, investing in the local ICT industry and promoting local business;
Wi-Fi can be a tool to activate or revitalise public space to promote greater vibrancy and liveability and attract and retain more visitors;
Wi-Fi can be another portal to deliver Council information and promote local events.
There are a number of matters to be considered prior to installing public Wi-Fi, including costs, user access and download limitations, data security risks, coverage area and the ITEM 10.3
PAGE 133 3 uncil meeting on o 21 July 2014 4 Report to Cou
possibility of a “cap ptive porta al” directin g users to a determined web page con ntrolled by y Council.
STATUTORY REQUIREMEENTS There are no statuto ory requirem ments whic ch relate to o this report.
DISCUSSION N The feasib bility and operating model m for p public Wi-Fi can be sttudied as tthree components: 1.
Infra astructure - The Wi-Fi equipmen nt, communications network n ca abling and d switches,, and internet connection.
2.
Services - conttrols around usage, c connection n bandwid dth, downlo oad limits, time limits,, d reporting g, Service and a availa ability levelss. conttent restrictions, monitoring and
3.
Focu us and Functionalitty – capttive porta al/local landing pa age, links, sponsors,, applications.
INFRASTRU UCTURE Coverage e Options The follow wing inform mation prov vides some e indicativ ve information for prroviding fre ee Wi-Fi to o the Mall, FFourways and a East Devonport. Internet c costs are based b on enterprise grade co onnectionss designed d to handle a large e to home domestic quantity o of users at any give en time a nd should not be compared c c connectio ons. Hardw ware costs include in nstallation, labour, the e access p points (hotsspots) and d the contro oller to ma anage the system and d users. Option 1 - Rooke Strreet Mall only The Rooke e Street Ma all would re equire thre ee access points.
ernet conn nection $3300 per month orr Inte app proximately y $3,600 an nnually Hard dware and d installatio on $12,500
Option 2 - Extended d Mall This option n would co over the Rooke R Stree et Mall in addition a to o sections of Best, Ste ewart and d Rooke Stre eets. This would w requ uire fifteen (15) acce ess points.
ITEM 10.3
PAGE 134 4 uncil meeting on o 21 July 2014 4 Report to Cou
Interrnet connection $9900 per month m or approximately y $10,800 a nnually dware and d installatio on $42,000. Hard
Option 3 – Fourwayss To cover the Fourw ways shop pping prec cinct a point-to-poiint link wo ould be re equired in n addition tto three ac ccess pointts.
m or Interrnet connection $3300 per month $3,60 00 annually for this allone Hard dware and d installatio on $8,500.
Option 4 - East Devo onport To cover tthe area of o the busin nesses alon ng Murray and a Wright Streets w would require a point-to-point lin nk to reach the destination and d five acce ess points.
Inte ernet conn nection $3300 per month orr $3,6 600 annually for this a alone Hard dware and d installatio on $13,500.
ITEM 10.3
PAGE 135 Report to Council meeting on 21 July 2014
In summary if all were undertaken simultaneously the costs would be an annual internet connection fee of approximately $18,000 and hardware and installation expense of approximately $64,000. Managed services Managed services are the practice of outsourcing day-to-day management responsibilities and functions as a strategic method for improving operations and cutting expenses and should be genuinely considered as part of the implementation of a Wi-Fi system. The service provider would build and maintain the system and charge Council for the usage. An indicative cost for this arrangement has not been sourced. NBN Unfortunately due to the delay in NBN delivery to Devonport, an expensive enterprise grade internet connection will need to be sourced for a Wi-Fi solution in the next two to three years. Once NBN has been made available to the Devonport area, the cost of providing the internet connection for free Wi-Fi should dramatically decrease. SERVICES Once a decision is made to proceed with the provision of public Wi-Fi, limits and rules concerning download limits and/or time limits will need to be made. It is recommended that the initial limits are generous with a view to reducing these should uptake and usage be high. Restrictive limits at the onset of the project may lead to reduced interest and participation. Designated Devonport City Council websites could remain fully accessible outside the above windows. It is common for cities to offer unlimited access to Cityrelated content while limiting broader internet access. Decisions about access to content have important consequences for how Wi-Fi projects influence public spaces. All municipalities providing Wi-Fi, filter inappropriate content, including pornography, gambling and file sharing sites, both as a legal protection and to fulfil a moral duty. Internet access and download quotas in particular are limited, usually because of funding constraints. FOCUS AND FUNCTIONALITY Acceptable usage agreement All users of the proposed free Wi-Fi system should be redirected to a captive portal page when first connecting which requires the user to accept an Acceptable Usage Agreement protecting Council against any miss-use of the internet service. The internet connection would not be available to the user until this agreement was accepted by clicking or pressing the appropriate option on the portal page. Captive Portal A Captive Portal is a web page that users will be directed to when they first join the Wi-Fi network. This page is usually used to make the user accept a usage agreement/terms and conditions but can also be used to show localised content of the Council’s choosing e.g. after the user accepts the agreement they could for example be redirected to the Devonport travel and visitor information page or a custom web page setup just for Wi-Fi users. The user can then decide to have a look further at the content of that page or continue to browse the Internet. Note: Internet connected native applications such as those downloaded from the Apple AppStore/Google Play, including Facebook and banking applications, will not be able to connect to the internet until the user accesses their internet browser which will redirect to the captive portal to accept the agreement.
ITEM 10.3
PAGE 136 Report to Council meeting on 21 July 2014
Examples and Case Studies There are a number of examples of cities and towns both locally and internationally that provide Wi-Fi services to the community. Some examples are provided below but it is recognised that this is not an exhaustive analysis of all available services. Launceston City Council have engaged a local contractor to provide a managed service model to provide free Wi-Fi throughout the Launceston Mall, the Quadrant Mall, parts of Brisbane Street and around the Council Offices. The Council pays a usage fee for the contractor to install and maintain the equipment on Council assets. The East Coast of Tasmania was the first regional location in Tasmania to provide a free WiFi service with seven free Wi-Fi hotspots in Buckland, Triabunna, Swansea, Bicheno, St Helens, St Marys and Coles Bay. The key driver of this project was to increase visitation to the area and enhance visitor experience. The project was funded through an NBN Industry Assistance Program provided to the Tourism Industry Council Tasmania. The City Of Perth provides people free blanket Wi-Fi internet access across the entire CBD so that users can freely move around the City whilst staying connected to the internet and do not rely on random hotspot coverage. The driver for Perth’s introduction to Wi-Fi was so that visitors can access their emails, social media accounts, maps and websites wherever they are in the CBD and allow visitors to post pictures of Perth to the world. Holdfast Bay, South Australia – Adelaide City Council provide free Wi-Fi in their CBD and in North Adelaide. Holdfast Bay is the latest addition to this network and they have had great positive results where people visit deliberately to access the internet and they stay and shop, have lunch etc. The key driver was for residents, visitors and workers to be able to sit outside and access the internet which helps create a pleasant ‘people’ environment in the mall. This project was jointly funded by Adelaide City Council and the Government of South Australia. City of Adelaide Council boasts it is the largest and most performing City Wi-Fi network in Australia and is on par with the best in the world in terms of coverage and services offered. OTHER CONSIDERATIONS LIVING CITY Council at its May 2014 meeting resolved (Min 112/14 refers) “That Council, at the appropriate time, ensure provision of Wi-Fi capabilities for but not limited to community use, and inclusion of technological future proofing infrastructure within the LIVING CITY development brief”. In accordance with this resolution, Wi-Fi will be considered as part of the detailed plans relating to LIVING CITY. Deployment time Should Council wish to proceed with the introduction of public Wi-Fi, there would be some time required to analyse the preferred operational model, source potential funding and determine the preferred equipment. Once equipment has been sourced and received, the initial stages of the proposed network could be operational within a month, however if all options were requested, approximately three months would be needed to complete the works. Changes in technology As with any information technology infrastructure, Wi-Fi products and equipment will continue to be enhanced. It is understood that a network of this nature would fully depreciate within four to five years. Within five years an established sponsorship and advertising revenue stream could be implemented to cover replacement costs. ITEM 10.3
PAGE 137 Report to Council meeting on 21 July 2014
Disability Access Wi-Fi accessibility needs to reasonably address any concerns and issues by those members of the community who have a disability, particularly those that are vision impaired. This would be appropriately addressed in the implementation of the Wi-Fi service. Signage Appropriately placed signage should be included as part of Wi-Fi rollout, alerting both locals and visitors to the fact that the service is available in their direct area. This would complement the other promotion used to attract usage. The location and number of signs required is obviously dependant on the locations the Wi-Fi service is offered. Signage should not be erected until such time the accessibility has been activated. User support There will be times where technical issues or user error require support services. A sound support platform will need to be developed. This could involve a 1300 number providing 24/7 support and it should be a condition that any businesses advertising on the site need to have information sheets or support material to assist. Future Growth Other coverage options can be examined at a later stage but include areas such as the TT-line terminal, airport terminal and public open spaces such as Roundhouse Park and the Bluff precinct. It would be beneficial to work with TT-Line management to investigate providing a Wi-Fi solution at both the Devonport and Melbourne Terminals and aboard the ferries while in dock. This would significantly enhance Council’s ability to track passenger movement and determine how many passengers arriving on the service actually progress into the CBD. Measures of Success It is imperative that with any new venture, key measures of success are determined at the outset of the project. Regular reporting on the use of the Wi-Fi should be put in place for relevant stakeholders. Reports can be available to determine the number of logins, length of visit, location etc. It is difficult to measure business impact, however some marketing campaigns that relate directly to designated business may allow them to directly attribute sales movements to the Wi-Fi usage. Although difficult to report and track, some parties will consider the capital and operating costs expended by Council as cost neutral due to the extra number of shopping patrons generated by the availability of free Wi-Fi in a shopping district and if the free Wi-Fi can be linked to extra council revenue generated by an expanding and thriving business district.
COMMUNITY ENGAGEMENT Although this matter has received considerable media coverage and public comment, formal community consultation has not been undertaken. A letter received from Devonport Chamber of Commerce and Industry Inc Retail Committee Chairman, Eric Mobbs, on 23 April 2104 stated: “At the last meeting of the Devonport Chamber of Commerce Retail Committee the issue of free WI-FI in the mall was discussed. It was agreed that it was a good idea but that it may be able to be installed at no cost to the Council. It could be financed by private business with revenue from advertising. We would be happy to discuss this further with you if you so desire.�
ITEM 10.3
PAGE 138 Report to Council meeting on 21 July 2014
The Devonport Chamber of Commerce and Industry Inc Retail Committee would be a key stakeholder in the provision of Wi-Fi services to the CBD. A seven day a week Wi-Fi service was first introduced to Devonport LINC in April 2013 and after the initial introductory period, increased visitor numbers, particularly by tourists and seasonal workers, has seen overall visits to the facility in January-March 2014 more than 20% higher than the previous year. This highlights potential demand for the service in the Devonport Community.
FINANCIAL IMPLICATIONS No allocation has been provided in the 2014/15 budget for the installation and operational costs associated with Wi-Fi. Council has allocated an amount of $75K in the 2014/15 Capital Works budget titled ‘Rooke Street Mall Improvements’. This allocation is specifically for the installation of a public address system ($30K) and playground equipment ($45K). The Tasmanian Liberal Party released a paper titled “Tasmanian Liberal Party Growing our Information and Communication Technology Industry” in which under the section “Tassie Towns and Cities free public Wi-Fi” it is stated: A majority Liberal Government will invest in the tourism and ICT sectors to provide free public Wi-Fi services targeted at tourists in towns and cities across Tasmania. We can do this by taking the lead in providing the capital infrastructure – allowing local industry partners to get the program started and put them in a stronger position to prepare for future upgrades and footprint extension. We will invest up to $500,000 for setup costs associated with this initiative, partnering with local government, chambers of commerce and tourism associations on the basis of 60 per cent contribution from the State Government, 40 per cent contribution from industry. While a Liberal Government would undertake a proper tendering process, using our local benefits test to select an ICT firm capable of delivering this, costings provided by one provider indicate that the cost of a public Wi-Fi service to be established in a small town shopping or tourism precinct is well below $10,000. Using these figures we will install free public Wi-Fi services, on a partnership model with around 50 (and potentially more) local tourism associations and chambers of commerce, in addition to under-served tourism assets which attract high numbers of tourists. Labor’s lazy model would require further subsidies. We will implement our free Wi-Fi initiative for both local Tasmanians and tourists using the same partnership model established in Swansea. As a result, we will see economic benefits for participating businesses and the future upgrade and operational costs met, without further impost on the taxpayer. Based on the Liberal’s policy statement any Wi-Fi program implemented by Council is likely to meet the requirements for funding, and there is a strong possibility a sixty (60) per cent contribution may be available against the costs incurred. More detail, however, is required to determine whether the funding is dependent on particular specifications/ constraints that may alter the solution to what Council might provide.
ITEM 10.3
PAGE 139 Report to Council meeting on 21 July 2014
Advertising Revenue Advertising for local businesses could be offered on the captive portal page. The portal page has to be visited to connect to the internet so any ads would be viewed by every user who accesses the Wi-Fi service. Similarly “push” notifications can be established as a secondary phase of Wi-Fi implementation, where users are sent information relating to a business when they are in close proximately to that business. A working relationship with the Devonport Chamber of Commerce and Industry (DCCI) and local businesses would be advantageous to seek sponsorship interest and drive this facet of the project.
RISK IMPLICATIONS
Information Technology There are risks associated with the introduction of Wi-Fi to the public, predominantly from a technical perspective. Security of the system needs to be rigid not only to avoid inappropriate use of the internet but also to restrict any possible access to Council information technology systems and infrastructure.
Communication/Reputation In relation to communication and reputational risks, Council needs to be conscious of the possibility of poor take-up and use of the system, and the perceived inappropriate allocation of Council financial resources. There is a possibility usage of the Wi-Fi services may be by a non-intended audience. There will also be implications on business that currently provide Wi-Fi as a point of difference to the local marketplace.
CONCLUSION In the current day and age, it is increasingly becoming commonplace to see free Wi-Fi being offered to customers and visitors in central business districts in both capital and regional cities in Australia. It comes down to the fact that offering free Wi-Fi is a fantastic way to attract possible consumers to establishments and places which generate benefits such as retaining the shopper, increasing social connectedness and rejuvenating public places such as the Mall; in fact, it has become a powerful advantage for communities and businesses alike. Combining free Wi-Fi with an active social media presence can be the ingredients to a successful marketing tool, which may assist with the recent decline in retail experienced in Devonport and value add to other Council strategies to rejuvenate the Mall e.g. Renew Devonport and Retail Promotion. Free Wi-FI will portray Devonport as keeping up with innovation and technology, and be used as an add-on benefit when marketing to visitors and other stakeholders. Given the costs associated with the provision of Wi-Fi services, it is recommended that an initial stage 1 trial be undertaken to determine the success or otherwise of this service within the Devonport community. The Rooke Street Mall (or the extended Mall option) is the preferred location for the trial, after which it can be determined whether to continue with the service, expand or remove. As there is no allocation in the 2014/15 budget Council could use the balance of this year to undertake detailed investigations and costings and seek State Government support to allow a project to proceed in July 2015. An alternative would be to delay/defer or delete another capital project and roll out the provision of Public Wi-Fi in the Rooke Street Mall only this year as a trial. The estimated cost of such a trial is $12,500 for installation and a further $3,600 in operational charges. ITEM 10.3
PAGE 140 Report to Council meeting on 21 July 2014
If Council were keen to progress the rollout of Public Wi-Fi in a trial area this year in time for the summer tourist season an alternative to the recommendation provided could be as follows: That Council in relation to Public Wi-Fi (a)
receive and note the information;
(b)
determine to trial Public Wi-Fi in the Rooke Street Mall in time for the summer tourist season;
(c)
fund the cost of the trial from the Rooke Street Mall Improvements Capital Works line item, noting this may result in the delay of other projects identified for this funding;
(d)
submit an application for funding to the State Government in line with their announced investment in the Information and Communications Technology sector as part of the 2014 election campaign; and
(e)
depending on the success of the trial consider allocating funding for the wider roll out of Public Wi-Fi in the 2015/16 budget.
An alternative to the above at point (c) could be to ‘approve an over expenditure of the Rooke Street Mall Improvements capital budget line item’.
ATTACHMENTS Nil
RECOMMENDATION That Council in relation to Public Wi-Fi: a)
receive and note the information;
b)
instruct that detailed costings be prepared for the installation and the ongoing operational costs associated with Public Wi-Fi for the following Stage 1 options: -
Option 1 – Rooke Street Mall only
-
Option 2 – Extended Mall
c)
consider an allocation in the 2015/16 budget for a Stage 1 roll out of Public Wi-Fi;
d)
submit an application for funding to the State Government in line with their announced investment in the Information and Communications Technology sector as part of the 2014 election campaign – noting that the earliest works will commence is July 2015.
Author: Position:
Shane Crawford Executive Manager Corporate Support
Endorsed By: Position:
ITEM 10.3
Paul West General Manager
PAGE 141 Report to Council meeting on 21 July 2014
10.4
PLANNING AUTHORITY COMMITTEE MEETING - 10 JUNE 2014 AND 23 JUNE 2014 File: 29133 D332604
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY The purpose of this report is to receive the minutes of the Planning Authority Committee meetings held on Monday, 10 June 2014 and 23 June 2014.
ATTACHMENTS 1.
Minutes - Planning Authority Committee - 10 June 2014
2.
Minutes - Planning Authority Committee - 23 June 2014
RECOMMENDATION That the minutes of the Planning Authority Committee held on Monday, 10 June 2014 and 23 June 2014 be received and noted. PAC 06/14
Planning Applications Approved Under Delegation during the period 18 April to 29 May 2014.
PAC 07/14
PA2014.0052 - 11 Lot Subdivision - 15-35 Woodrising Avenue, Spreyton (D330590).
PAC 08/14
SA2013.0009 - 34 Lot Subdivision - 13-19 Tarleton Street, East Devonport (D330588).
PAC 09/14 - Planning Applications Approved Under Delegation during the period 30 May - 16 June 2014. PAC 10/14 - PA2014.0066 Residential (Garage) Assessment against performance criteria for setbacks and building envelope - 15 Middle Road, Devonport (D332228).
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 10.4
Paul West General Manager
P PAGE 142 Minutes M - Plan nning Authorrity Committe ee - 10th June e 2014
ITEM 10.4
ATTTACHMENT [1 1]
P PAGE 143 Minutes M - Plan nning Authorrity Committe ee - 10th June e 2014
ITEM 10.4
ATTTACHMENT [1 1]
P PAGE 144 Minutes M - Plan nning Authorrity Committe ee - 10th June e 2014
ITEM 10.4
ATTTACHMENT [1 1]
P PAGE 145 Minutes M - Plan nning Authorrity Committe ee - 10th June e 2014
ITEM 10.4
ATTTACHMENT [1 1]
P PAGE 146 Minutes M - Plan nning Authorrity Committe ee - 10th June e 2014
ITEM 10.4
ATTTACHMENT [1 1]
P PAGE 147 Minutes M - Plan nning Authorrity Committe ee - 10th June e 2014
ITEM 10.4
ATTTACHMENT [1 1]
P PAGE 148 Minutes M - Plan nning Authorrity Committe ee - 23 June 2 2014
ITEM 10.4
ATTTACHMENT [2 2]
P PAGE 149 Minutes M - Plan nning Authorrity Committe ee - 23 June 2 2014
ITEM 10.4
ATTTACHMENT [2 2]
PAGE 150 Report to Council meeting on 21 July 2014
10.5
INFRASTRUCTURE AND WORKS COMMITTEE MEETING - 14 JULY 2014 File: 29528 D334392
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY The purpose of this report is to receive the minutes of the Infrastructure and Works Committee meeting held on Monday, 14 July 2014.
ATTACHMENTS 1.
Minutes - Infrastructure and Works Committee - 14 July 2014
RECOMMENDATION That the minutes of the Infrastructure and Works Committee held on Monday, 14 July 2014 be received and the recommendations contained therein be endorsed. IWC 1/14
Tender Report Contract 1264- Mersey Vale Memorial Garden (D333278)
IWC 2/14
Cradle Coast Waste Management - Annual Plan 2014-15 (D330664)
IWC 3/14
William Street Traffic Investigation - Oldaker to Steele Streets, Devonport (D333127)
IWC 4/14
Infrastructure and Works Report (D333547)
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 10.5
Paul West General Manager
PAGE 151 Minutes - Infrastructure and Works Committee - 14 July 2014
ATTACHMENT [1]
MINUTES OF AN INFRASTRUCTURE AND WORKS COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 14 JULY 2014 COMMENCING AT 6:00PM PRESENT:
Ald W M Squibb (Chairman) Ald J T Keay Ald G B Kent Ald G F Goodwin Ald P G Hollister Ald L M Laycock
Aldermen in Attendance: Ald S L Martin (Mayor) Ald L M Perry Ald A L Rockliff Council Officers: General Manager, P West Assistant General Manager Technical and Finance, M Atkins Infrastructure and Works Manager, K Lunson 1.0
APOLOGIES There were no apologies received.
2.0
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
PROCEDURAL 3.1
PUBLIC QUESTION TIME 3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public Nil 3.1.3 Questions without notice from the public Nil
4.0
3.2
QUESTIONS ON NOTICE FROM ALDERMEN Nil
3.3
NOTICE OF MOTIONS Nil
TENDERS 4.1
TENDER REPORT CONTRACT 1264 - MERSEY VALE MEMORIAL GARDEN (D333278) IWC 1/14 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Hollister
That the Infrastructure and Works Committee in relation to contract 1264 ITEM 10.5
PAGE 152 Minutes - Infrastructure and Works Committee - 14 July 2014
ATTACHMENT [1]
Mersey Vale Memorial Garden Construction and in accordance with the delegated authority provided to it by Council under Minute 83/14: a)
award the contract for the Mersey Vale Memorial Garden project to Classic Landscapes for the revised tendered sum of $278,240 (ex GST);
b)
note that design, project management and administration costs for this project is estimated at $10,000; and
c)
note that the total capital budget for this project is $300,000 (excl GST) and that any savings achieved will be utilised to install additional columns.
Ald W M Squibb Ald G B Kent Ald P G Hollister
For √ √ √
Against Ald J T Keay Ald G F Goodwin Ald L M Laycock
For √ √ √
Against
CARRIED UNANIMOUSLY 5.0
INFRASTRUCTURE AND WORKS REPORTS 5.1
CRADLE COAST WASTE MANAGEMENT - ANNUAL PLAN 2014-15 (D330664) IWC 2/14 RESOLUTION MOVED: SECONDED:
Ald Kent Ald Goodwin
That it be recommended to Council that the Cradle Coast Waste Management Group’s Annual Plan and Budget for the 2014/15 financial year be received and endorsed. Ald W M Squibb Ald G B Kent Ald P G Hollister
For √ √ √
Against Ald J T Keay Ald G F Goodwin Ald L M Laycock
For √ √ √
Against
CARRIED UNANIMOUSLY 5.2
WILLIAM STREET TRAFFIC INVESTIGATION - OLDAKER TO STEELE STREETS, DEVONPORT (D333127) IWC 3/14 RESOLUTION MOVED: SECONDED:
Ald Keay Ald Hollister
That it be recommended to Council that the report regarding investigations into traffic flows in William Street be noted and that the general direction of recommendations outlined in the attached technical report be endorsed for inclusion in future capital and operational budgets. Ald W M Squibb Ald G B Kent Ald P G Hollister
For √ √ √
Against Ald J T Keay Ald G F Goodwin Ald L M Laycock
For √ √ √
Against
CARRIED UNANIMOUSLY ITEM 10.5
PAGE 153 Minutes - Infrastructure and Works Committee - 14 July 2014
6.0
ATTACHMENT [1]
INFRASTRUCTURE AND WORKS MONTHLY UPDATE 6.1
INFRASTRUCTURE AND WORKS REPORT (D333547) IWC 4/14 RESOLUTION MOVED: SECONDED:
Ald Kent Ald Laycock
That it be recommended to Council that the Infrastructure and Works monthly report for June 2014 be received and noted. Ald W M Squibb Ald G B Kent Ald P G Hollister
For √ √ √
Against Ald J T Keay Ald G F Goodwin Ald L M Laycock
For √ √ √
Against
CARRIED UNANIMOUSLY 7.0
CLOSURE
There being no further business the Chairman declared the meeting closed at 6:16pm.
ITEM 10.5
PAGE 154 Report to Council meeting on 21 July 2014
10.6
LOCAL GOVERNMENT ASSOCIATION OF TASMANIA - ANNUAL GENERAL MEETING AND GENERAL MEETING - 23 JULY 2014 File: 26998 D333413
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.1.3
Represent and promote Council at Regional, State and National forums
PURPOSE This report has been prepared to inform Council of items listed for consideration on the upcoming Local Government Association of Tasmania (LGAT) Annual General Meeting and General Meeting to be held on Wednesday 23 July, 2014.
BACKGROUND The Annual General Meeting, followed by a General Meeting, is to be held at the Wrest Point Casino, Hobart on 23 July, 2014. The agendas can be downloaded at: http://www.lgat.tas.gov.au/webdata/resources/files/AGM%20Agenda.pdf http://www.lgat.tas.gov.au/webdata/resources/files/General%20Meeting%2024%20July%2 02014%20Agenda.pdf Attachments are available at: http://www.lgat.tas.gov.au/webdata/resources/files/AGM%2023%20July%202014%20All%2 0Attachments-1.pdf http://www.lgat.tas.gov.au/webdata/resources/files/Gen%20Meeting%2023%20July%2020 14%20All%20Attachments.pdf
COMMENTARY The purpose of this report is to allow Council, where it considers necessary, to provide some direction to the Mayor in relation to how he might vote as Devonport City Council’s delegate at the LGAT Annual General Meeting and General Meeting. In most cases the supporting information to the motions is self-explanatory and does not require further comment. Where it has been determined that Devonport specific comment might be of assistance to Council when the matter is considered these have been included in a text box directly below the proposed motion and are titled “DCC - GM Comment” ANNUAL GENERAL MEETING AGENDA: The agenda items (apart from normal procedural matters) listed for the meeting are classified under the heading of:
Motions
Reports from Board Representatives
Items for Decision ITEM 10.6
PAGE 155 Report to Council meeting on 21 July 2014
1. President’s Report That the President’s report be received. 2. Minutes of the 101st Annual General Meeting That the minutes of the 101st Annual General Meeting, held 24 July, 2013 be confirmed. 3. Financial Statements to 30 June 2013 That the Financial Statements for the period 1 July 2012 to 30 June 2013 be received and adopted. 4. President and Vice President Honorariums That the President’s and Vice President’s allowance for the period 1 July 2014 to 30 June 2015 be adjusted in accordance with the movement in the Wages Price Index. 5. Think Big/Work Local – Careers Project Members agree to incorporate Think Big Work Local costs into subscriptions (separately itemised) on an ongoing basis as opposed to the current, two yearly project terms. DCC – GM Comment This project has been coordinated by LGAT since 2008. It has lifted the profile of the job opportunities which are available within local government and an awareness of issues relating to the future skills shortage. The proposed motion suggests that the Careers Project be ongoing and that the fees charged to member councils be on the same basis as the subscriptions. The identified cost to Council for the Careers Project component of the annual subscription is $5,963 and is supported. 6. Subscriptions 1 July 2014 to 30 June 2015 That subscriptions be increased by 2.63% to meet the operating costs of the Association. DCC – GM Comment A comparison year on year of the subscriptions paid to LGAT (ex GST) is as follows: Year
Base Subscription
Careers Project
Constitutional Recognition
Survey
Total
2012/13
40,653
5,227
3,150
546
49,576
2013/14
45,933
5,974
3,600
672
56,179
2014/15
48,830
5,963
0
668
55,460
The actual increase to the base subscription is actually 6.31%. The 2.63% relates to the total subscription increase whereas the actual reflects the impact of the withdrawal of Hobart City Council from the Association. 7. Budget for the Twelve Months 1 July 2014 to 30 June 2015 That the Meeting adopt the Budget as presented. 8. Review of Strategic Plan and Operational Plan 2014/15 That Members note the amended Strategic Plan 2012-2017 and the Operational Plan for Members 2014/15. 9. Amendments to the Rules of the Local Government Association of Tasmania ITEM 10.6
PAGE 156 Report to Council meeting on 21 July 2014
1.
That the term of office of all GMC Members, with the exception of the President, be extended for a period of one year.
2.
That the meeting adopt the changes to the Rules in relation to:
10.
a.
Withdrawal of Hobart City Council as a Member of the Association; and
b.
Changes to Local Government elections.
Motions
10.1 Voting categories (Derwent Valley) That the Local Government Association of Tasmania Rules Regarding Conduct of General Meeting be amended by deleting from rule 16 voting by population categories and replacing it with one (1) vote per Council. DCC – GM Comment This matter has been raised many times at LGAT meetings and has to date not gathered sufficient support. The argument is put forward by Derwent Valley Council that the current voting system is not democratic and therefore it should revert to one vote per council. If subscriptions to the LGAT were based on equal shares the argument for one vote per council would be much stronger. At the present time the voting is based on not only the level of subscriptions but also population. Currently Devonport has three votes. 11.
Reports from Board Representatives
(a)
That the reports from representatives on various bodies be received and noted;
(b)
That Conference acknowledges the time and effort put in by all Association representatives on boards, working parties, advisory groups and committees etc.
GENERAL MEETING AGENDA: The agenda items (apart from normal procedural matters) listed for the meeting are classified under the heading of: 6.
7.
Items for Noting 6.1
Policy Update
6.2
Legislation Update
6.3
LG Reform Project
6.4
Tasmanian Regional Arts
6.5
Electricity Update
6.6
Procurement
Items for Decision 7.1 Mayor Vacancies That the LGAT request a change to the Local Government Act to ensure a Mayor vacancy does not trigger a by-election if the vacancy occurs within 12 months of an election. DCC – GM Comment
ITEM 10.6
PAGE 157 Report to Council meeting on 21 July 2014
There is a significant cost which is incurred by a Council for the conduct of a byelection. It seems reasonable that with the extended term of office that the change outlined is supported. 9-18 Motions for which Notice has been received 9.1
National Police Checks (Break O’Day Council)
1.
That there be a requirement for all current and future candidates for Local Government to undertake National Police Checks in current name and any previous name.
2.
That this requirement form part of the nomination form which must be completed by all candidates.
DCC – GM Comment This appears to be an onerous requirement for candidates and is not supported. 9.2 Qualifications of Elected Members (West Tamar Council) Request the Local Government Association of Tasmania to ask the State Government to amend the Local Government Act, to widen or rescind the qualifications required for being a candidate for Mayor and Deputy Mayor in a Tasmanian Council beyond the present qualification of just one years experience as an elected member. DCC – GM Comment Based on the comments provided in the agenda by the Tasmanian Government the issue is already being considered with a possible amendment to the Act to remove the pre-qualification requirement for a candidate to nominate for Mayor or Deputy Mayor. 10.1 Government Business Enterprises (Derwent Valley Council) That the Local Government Association of Tasmania pursue with the newly elected Liberal Government, the rating of Government Business Enterprises, namely AURORA and also the rating of all Crown Land that is leased for commercial developments in National Parks. 12.1 Accrual Accounting (Waratah-Wynyard Council) That the Local Government Association of Tasmania request that the State Government consider introducing accrual accounting to State Government departments commencing with the Department of Infrastructure, Energy and Resources (DIER). 12.2 Financial Assistance Grants (Derwent Valley Council) That the Local Government Association of Tasmania be requested to write to the Federal Minister for Local Government requesting a change to the Local Government (Financial Assistance) Act 1995 section 6 1 (b) National Principles Governing Allocation by States among Local Government Bodies, by deleting 30% and replacing it with 20%. DCC – GM Comment This proposed motion would likely directly impact the amount of FAG grants provided to the larger Councils in Tasmania, including Devonport. On this basis the proposal is not supported.
ITEM 10.6
PAGE 158 Report to Council meeting on 21 July 2014
12.3 Review of Financial Relationship with State Government (Derwent Valley Council) That the Local Government Association of Tasmania pursue with the newly elected Liberal Government a review of the Financial Relationship between State and Local Government. 12.4 Annual Licence Fees for Private Jetties That LGAT initiates discussion with Crown Land Services with the objective of establishing a fairer pricing model for annual licence fees applied to private jetties. 13.1 Roads to Recovery Goals (Waratah-Wynyard Council) That the goals of the R2R programme be re-examined with a view to determining how they can better assist Councils to achieve sustainable, strategic asset management outcomes over the long term. The program’s funding conditions should be reviewed accordingly. 13.2 Roads to Recovery Funding Conditions That the Roads to Recovery Funding Conditions be reviewed to remove apparent inconsistencies with respect to what is and is not considered “roads expenditure” (re: calculation of own source expenditure) 13.3 Transfer of Forestry Roads (Circular Head) That the Local Government Association of Tasmania is asked to seek discussions with the State Government regarding negotiations on the handover of Forestry Tasmania roads to Parks, due to a negative effect that will occur on communities and tourism due to deterioration if no funding is available for continued maintenance. 13.4 Tasmanian Freight Equalisation Scheme (Northern Midlands Council) That LGAT: 1. 2. 3. 4.
Support the continuation of the Tasmanian Freight Equalisation Scheme due to its importance to Tasmania; Lobby the Australian Government and State Governments to re-establish the Tasmanian Freight Equalisation Scheme for all freight transported to and from Tasmania; Investigate the terms of the proposed Australian Competition and Consumer Commission/Productivity Commission enquiry into the Tasmanian Freight Equalisation Scheme with the aim of issuing a brief to Councils; Access options for a study that analyses the benefits and costs of a support package for a direct international service from the Port of Bell Bay.
13.5 Regional Telstra Hours (Northern Midlands Council) That the Local Government Association of Tasmania request both the State and Commonwealth Governments to encourage Telstra to provide a regional officer within each region able to provide detailed infrastructure answers in a timely manner to facilitate the ongoing development of private and public infrastructure works. 13.6 Water and Sewerage Infrastructure (Northern Midlands Council) That LGAT lobby the TasWater Board to call on the Australian Government to work with the State Government to fund the development of renewed water and sewerage infrastructure works, particularly for small and regional communities across the State. 13.7 Cost of Existing and New Public Lighting (Launceston City Council) 1.
That LGAT write to the responsible minister requesting that they seek changes to national electricity laws and regulations so that public lighting providers are ITEM 10.6
PAGE 159 Report to Council meeting on 21 July 2014
required to better inform Local Government of the cost of existing and new public lighting. This should include disclosure of the generation, transmission and distribution charges associated with individual public lighting types, as well as the residual value of public lights. This information is a critical requirement for business case assessments of more efficient and environmentally sustainable public street lighting options. 2.
That LGAT enter into discussions with Aurora Energy to obtain further information about the generation, transmission and distribution charges associated with individual public lighting types, as well as the residual value of public lights.
13.8 Amendment to the Roads and Jetties Act 1935 (Derwent Valley Council) That the Local Government Association of Tasmania be requested to write to the State Government requesting an amendment to the Roads and Jetties Act 1935 to include under section 5(2) all Municipal Areas in the State of Tasmania. 14.1 Amendment to Building Act (Southern Midlands Council) That the Local Government Association of Tasmania seek an amendment to the Building Act 2000 (and associated Regulations) to enable an accredited Builder to be able to provide a certificate of compliance for buildings which are classified as Class 10a and are associated with a residential use. 14.2 Red and Green Tape (Southern Midlands Council) That the Local Government Association of Tasmania request the State Government to fully consult with it in any future drive to identify and eliminate ‘unnecessary red and green tape’ impacting the development industry. 14.3 Local Government Advertising (Devonport City Council) That LGAT requests the State Government to amend the legislation relating to Local Government advertising, to remove the requirement for formal notices to be published in a newspaper circulating daily in the municipal area, instead requiring the information to be posted on a council’s website front page. 15.1 Parks and Wildlife Reserves (Circular Head Council) That the Local Government Association of Tasmania is asked to seek discussions with the Statement Government regarding the condition of Parks and Wildlife reserves due to the lack of funding and consider solutions. 15.2 Super Trawlers (Break O’Day and Northern Midlands Councils) That LGAT supports the position of all state parties in their election commitments to lobby the major federal political parties in opposing super trawlers operating in Australian waters, and support immediate federal legislation to permanently ban super trawlers (ie freezer factory trawlers) in Australia’s Exclusive Economic Zone (EEZ). 15.3 Contamination of Waterways (Northern Midlands Council) That LGAT lobby the ministers responsible for mines and our rivers to address the contamination of many of our waterways through heavy metal leachate from past mining operations and to provide an inventory of all such waterways and an action plan to end the contamination. 15.4 Storage of Used Tyres (Northern Midlands Council) That the Local Government Association of Tasmania continue to lobby the State Government to address the pending environmental impacts resulting from excessive storage of used tyres in the absence of a suitable recycling facility or other appropriate means of disposal.
ITEM 10.6
PAGE 160 Report to Council meeting on 21 July 2014
15.5 Weeds Officers (Northern Midlands Council) That the Local Government Association of Tasmania continue to lobby the State Government to fund and employ, within the Invasive Species Unit, additional weed officers for each of the three regions to actively facilitate the eradication of listed weeds throughout Tasmania. 16.1 Food Security (Derwent Valley Council) That the Local Government Association of Tasmania request the State Government to review these recommendations: 1. 2. 3.
Government implement any anticipated increase in resources for the Food Security Council; Funding for resources and development in the area of food sensitive planning strategies; and Consider exploring the idea of a Ministry of Food.
18.1 Amendment to Local Government (Highways) Act 1982 (Burnie City Council) That the LGAT request the parliament of Tasmania to make an amendment to the Local Government (Highways) Act 1982 to include in section 104(1) an ability for a corporation (council) to issue a permit in respect of a vehicle that is used for the conveyance of a person who is a blood donor to be parked in a controlled parking space without the operation of a parking meter by payment or without the purchase of a parking voucher for the period during which such person is donating blood. 8.
Items for Discussion 8.1
Federal Government budget impact on Local Government
COMMUNITY ENGAGEMENT Background information on all of the items listed can be found in the agenda papers. LGAT has a communication protocol which it uses to disseminate information and decisions as a result of General Meetings of the Association.
FINANCIAL IMPLICATIONS Operating Budget Council contributes to LGAT through payment of subscriptions. Any decisions reached at General Meetings may have an impact on Council’s finances. Council’s 2014-15 budget has sufficient provision for the subscriptions payable by Devonport to the LGAT.
RISK IMPLICATIONS There are no risks which have been identified in relation to the contents of this report. Any risk is dependent on the outcome of decisions which are reached at the General Meeting.
CONCLUSION The LGAT Annual General Meeting and General Meeting agenda items have been listed for the information of Aldermen and to allow comment and/or direction to be provided to the Council’s voting delegate in relation to any matter.
ATTACHMENTS Nil ITEM 10.6
PAGE 161 Report to Council meeting on 21 July 2014
RECOMMENDATION That the agendas for the Local Government Association of Tasmania Annual General and General Meeting to be held on 23 July 2014 be received and noted.
ITEM 10.6
PAGE 162 Report to Council meeting on 21 July 2014
10.7
LOCAL GOVERNMENT REPRESENTATIVE - LOCAL GOVERNMENT BOARD File: 26998 D334154
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.1.4
Develop and maintain partnerships and advocate for improved service provision, funding and infrastructure
SUMMARY This report is provided to assist the Council in considering a request from the Local Government Association of Tasmania (LGAT) relating to local government representation on the Local Government Board.
BACKGROUND By letter dated 8 July 2014 (attached), LGAT has been requested by the Minister for Planning and Local Government to provide him with three nominations to allow for the appointment of a member (and a reserve member) to the Local Government Board. The appointments will be for a period of up to three years from the date of appointment.
STATUTORY REQUIREMENTS The Minister for Planning and Local Government will consider all nominations in accordance with Section 210 of the Local Government Act, 1993.
DISCUSSION Council can nominate any person who has knowledge and experience in local government. It should be noted however that LGAT’s policy is to accept nominations from non-current serving officers or elected members only.
COMMUNITY ENGAGEMENT There has been no community engagement undertaken as a result of this report.
FINANCIAL IMPLICATIONS There are no financial implications that relate to this report.
RISK IMPLICATIONS There are no risk implications as a result of this report.
CONCLUSION Council can determine whether it wishes to nominate a representative for consideration for appointment to the Local Government Board. Nominations must be received by LGAT by 28 July 2014.
ATTACHMENTS ITEM 10.7
PAGE 163 Report to Council meeting on 21 July 2014
1.
Local Government Representation - Local Government Board
RECOMMENDATION OPTION A: That Council in response to the request from the Local Government Association of Tasmania nominate ______________________________________ for consideration for appointment to the Local Government Board. OR OPTION B: That Council in response to the request from the Local Government Association of Tasmania determine not to provide a nomination for appointment to the Local Government Board at this time.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 10.7
Paul West General Manager
P PAGE 164 Local L Govern nment Repressentation - Lo ocal Governm ment Board
ITEM 10.7
ATTTACHMENT [1 1]
P PAGE 165 Local L Govern nment Repressentation - Lo ocal Governm ment Board
ITEM 10.7
ATTTACHMENT [1 1]
P PAGE 166 Local L Govern nment Repressentation - Lo ocal Governm ment Board
ITEM 10.7
ATTTACHMENT [1 1]
PAGE 167 Report to Council meeting on 21 July 2014
11.0
CUSTOMERS AND COMMUNITY REPORTS
11.1
RENEW DEVONPORT - MEMORANDUM OF UNDERSTANDING File: 27452 D333984
RELEVANT PORTFOLIO Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.1.1
Market and promote the City and its potential as a regional business hub
SUMMARY To present to Council a Memorandum of Understanding between Tasmanian Regional Arts (TRA), Devonport Chamber of Commerce and Industry (DCCI) and Council to deliver Renew Devonport.
BACKGROUND At its June 2014 ordinary meeting Council resolved to allocate $20,000 seed funding in the 2014/15 Annual Plan and Estimates to Tasmanian Regional Arts and Devonport Chamber of Commerce and Industry to establish Renew being provided by the Devonport Chamber of Commerce and Industry (Min 155/14 refers). At the special meeting on 23 June 2014, Council adopted the estimates of revenue and expenditure for the 2014/2015 financial year as detailed in the Annual Plan (Min 163/14), including $20,000 seed funding towards Renew Devonport.
STATUTORY REQUIREMENTS Funding support for the Renew Devonport project identified in the 2014/15 Annual Report is in accordance with Section 77 of the Local Government Act 1993: (1)
A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate.
DISCUSSION The aim of the Memorandum of Understanding is to establish the framework under which TRA, DCCI and Council will work in partnership to develop and deliver the Renew Australia model in Devonport. Renew Australia is a national social enterprise designed to catalyse community renewal, economic development, the arts and creative industries. It works with communities and property owners to take otherwise empty shops, offices, commercial and public buildings and make them available to incubate short-term (under licence) use by artists, creative projects and community initiatives. Renew Devonport aims to create activity and draw people back to underutilised retail space, which over the medium term re-energises the retail area, leading to the return of full commercial tenancy and improved local economies. The Devonport specific project will be undertaken in three locations: ITEM 11.1
PAGE 168 Report to Council meeting on 21 July 2014
1.
The Devonport Mall and adjacent blocks;
2.
East Devonport (Murray Street adjacent to the Spirit Terminal); or
3.
Fourways.
Tasmanian Regional Arts will act as the project management organisation responsible for the arrangements with Renew Australia, and work as broker between parties to handle the logistics and other contractual requirements with property owners, affiliates and funding bodies.
COMMUNITY ENGAGEMENT A forum organised by DCCI was held in March 2014, as a result of ongoing concerns regarding empty shops and the decline in retail activity. The forum was attended by approximately 80 stakeholders including property owners, retail providers; artists and crafts people, real estate agents and interested residents. A number of Aldermen also attended the forum, with the majority of attendees showing support for the Renew model. Consequently, a working group and terms of reference have been established to provide advice, support and collaboration between relevant organisations to develop, manage and guide the implementation of the Renew Devonport project. The group comprises representatives from TRA, DCCI, Council, and Day and Halliwell Real Estate. DCCI and TRA as partners in the MoU have provided input.
FINANCIAL IMPLICATIONS As per the Annual Plan and estimates 2014/15 $20,000 has been allocated from the operational budget towards Renew Devonport for the year. Funds will only be released once the DCCI provides clear demonstration of support from property owners to participate in the project.
RISK IMPLICATIONS
Contractual/Legal All arrangements with property owners will not be the responsibility or liability of Council.
Industrial Relations/Personnel Tasmanian Regional Arts are responsible for the employment of staff to establish and deliver Renew Devonport.
Professional Indemnity/Public Liability Renew Australia will cover all indemnity and public liability of artists involved in Renew Devonport.
CONCLUSION The MoU provides a clear framework for key project partners to implement the Renew Devonport initiative. Since Council resolution Marcus Woodbury (Renew Australia) met with the Working Group 14 July 2014 to commence training and project development. There are currently six registered property owners interested and up to fifteen artists.
ATTACHMENTS 1.
Renew Devonport - Memorandum of Understanding ITEM 11.1
PAGE 169 Report to Council meeting on 21 July 2014
RECOMMENDATION That Council in relation to the Renew Devonport project: (a)
accept the Memorandum of Understanding as attached to this report for guiding the implementation of the project; and
(b)
provide the Memorandum of Understanding to Tasmanian Regional Arts and Devonport Chamber of Commerce and Industry for signing.
Author: Position:
Evonne Ewins Executive Manager Services
Community
Endorsed By: Position:
ITEM 11.1
Paul West General Manager
PAGE 170 Renew Devonport - Memorandum of Understanding
ATTACHMENT [1]
Memorandum of Understanding Between Tasmanian Regional Arts, Devonport Chamber of Commerce and Industry and Devonport City Council For RENEW DEVONPORT This Memorandum of Understanding (MoU) establishes the tri-partisan relationship between Tasmanian Regional Arts (TRA), Devonport Chamber of Commerce and Industry (DCCI) and the Devonport City Council (DCC). Aim The aim of this MOU is to establish the framework under which Tasmanian Regional Arts, Devonport Chamber of Commerce and Industry and the Devonport City Council will work in partnership to develop and deliver the Renew Australia model in Devonport. Renew Australia is a national social enterprise designed to catalyse community renewal, economic development, the arts and creative industries. It works with communities and property owners to take otherwise empty shops, offices, commercial and public buildings and make them available to incubate short-term (under licence) use by artists, creative projects and community initiatives. Renew Devonport aims to create activity and draw people back to underutilised retail space, which over the medium term re-energises the retail area, leading to the return of full commercial tenancy and improved local economies. Scope Renew Devonport makes use of partnerships between organisations for project delivery, artists and property owners who provide empty shop/office spaces under short term (less than 30 day) licence periods. The Devonport specific project will be undertaken in three locations: 1. The Devonport Mall and adjacent blocks; 2. East Devonport (Murray St adjacent to the Spirit Terminal); or 3. Fourways. ITEM 11.1
PAGE 171 Renew Devonport - Memorandum of Understanding
ATTACHMENT [1]
Tasmanian Regional Arts will act as the project management organisation responsible for the arrangements with Renew Australia, and work as broker between parties to handle the logistics and other contractual requirements with property owners, affiliates and funding bodies. Funding for the initial development – Reboot and Renew Training and support package provided by Renew Australia will be the responsibility of Devonport City Council as resolved at its June 2014 Council meeting. A working group and terms of reference have been established to provide advice, support and collaboration between relevant organisations to develop, manage and guide the implementation of the Renew Devonport project. As such, each organisation within this MoU is responsible for expenses associated with agreed contributions. There will not be an exchange of funds between the parties for tasks associated with this MoU. Tasmanian Regional Arts, Devonport Chamber of Commerce and Industry and Devonport City Council enter into this MOU agreeing to mutually promote Renew Devonport for the specific purpose of providing outcomes within the Devonport municipal area. Accordingly, the three organisations operating under this MoU, agree to the following. Responsibilities All parties will each appoint a person to serve as the official point of contact and coordinate the activities of each organisation in carrying out responsibilities agreed upon within this MoU. The initial appointees of each organisation are: Tasmanian Regional Arts:
Lee Cole Amanda Pilon Devonport Chamber of Commerce and Industry: Eric Mobbs (Chair of working group) Devonport City Council: Evonne Ewins TRA, DCCI and DCC agree to the following tasks for this MOU. TRA will: Act as the lead agency for the project, and auspice any funds received in support of the project; Liaise directly with Renew Australia, to formalise agreements, arrange payment, coordinate training and be the conduit between Renew Devonport and Renew Australia; Employ part time project officer/s to undertake the role of Renew Devonport, and be responsible for all costs and obligations associated with employment of the project staff e.g. wages, superannuation, insurance; Provide lap top computer; Source and select artists and develop the capacity of the arts sector to participate in the project;
ITEM 11.1
PAGE 172 Renew Devonport - Memorandum of Understanding
ATTACHMENT [1]
Promote Renew Devonport to the Arts and Social Enterprise sector via TRA communication mechanisms and branch network; Promote Renew Devonport on organisational website and social media platforms; Coordinate and attend Renew Devonport training; Liaise with Day Halliwell Real Estate and any other interested local real estate agencies to identify and source property owners; Liaise directly with property owners, to establish agreements, and ongoing support to property owners and artists; Liaise with relevant Council staff as required ; Work with parties to identify all costs associated with the project, for the period of execution of this MOU; Prepare quarterly reports to report progress and project finances; and Display all 4 logos (Renew, TRA, DCC, DCCI) concurrently on all Renew Devonport promotional materials, websites, and media platforms.
DCCI, through its representative on the Working Group, will: Advocate and lobby for resources for Renew Devonport; With provision and approval from Ken Overton, provide an office for the Renew Devonport Officer at the Devonport Corporate Centre (to be used as required); Provide administration support to the working group provide office supplies, photocopying, internet and telephone facilities up to a value of $100 per month; Assist with the identification of property owners and artists; Assist with additional funding sources as required; Promote Renew Devonport through DCCI website, newsletters and Renew Devonport Facebook page; and Display all 4 logos (Renew, TRA, DCC, DCCI) concurrently on all Renew Devonport promotional materials, websites, and media platforms. Devonport City Council will: Provide a one-off funding amount of $20,000 + GST to engage Renew Australia, subject to clear demonstration of support from property owners to participate in the project. Renew Australia will then provide all the resources necessary to implement the program; Design, print and provide posters and some photocopying for promotion of Renew Devonport; Attend training as and when required; Assist with adapting Renew Australia templates for use in Devonport; Assist with regulatory issues relevant to the project and provide planning schedules relevant to each potential property; Assist with the identification of artists; Promote Renew Devonport to the community via DCC communication mechanisms; Promote Renew Devonport on organisational website and social media platforms; and Display all 4 logos (Renew, TRA, DCC, DCCI) concurrently on all Renew Devonport promotional materials, websites, and media platforms.
ITEM 11.1
PAGE 173 Renew Devonport - Memorandum of Understanding
ATTACHMENT [1]
Reporting Quarterly reporting to participating organisations. Financial reporting quarterly and at project completion to acquit auspiced grants. Terms of Understanding The term of this MoU is for a period of one year effective from the date of this agreement or the expiration of the Affiliate agreement with Renew Australia and may be extended upon written mutual agreement. A review will occur in June 2015 to evaluate Renew Devonport’s success in fulfilling its intended purpose and to consider the future of the project. If the project is to proceed past the current one year time frame, new and additional funding will require sourcing with all parties to be engaged in securing additional funding. Authorisation The purpose of this MoU remains the establishment of the management framework underpinning the development and delivery of Renew Devonport. Agreement The parties understand and agree that this Memorandum of Understanding is a clear statement of their intentions as to the matters stated. SIGNED for and on behalf of Tasmanian Regional Arts ………………………………………………………………..
Date ………………………..
Suzy Baker President Devonport Chamber of Commerce and Industry ………………………………………………………………..
Date …………………..……
Sylvia Sayers President Devonport City Council ………………………………………………………………... Paul West General Manager
ITEM 11.1
Date …………………..……
PAGE 174 Report to Council meeting on 21 July 2014
11.2
MOTORCYCLING TASMANIA EVENT:- AUSTRALIAN MOTOCROSS CHAMPIONSHIPS AND BIKE SHOW
FREESTYLE
File: 29093 D333445
RELEVANT PORTFOLIO Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.2
Cultural facilities and programs are well planned and promoted to increase accessibility and sustainability, active engagement and strong participation for the benefit of current and future generations
SUMMARY This report is provided to assist Council in considering financial assistance towards the Australian Freestyle Motocross Championships and Bike Show to be held at the Latrobe Speedway and some smaller demonstrations at Devonport schools.
BACKGROUND The event has been offered to Devonport through its partnership with Sports Marketing Australia (SMA) and Business Partners located in Devonport. In 2012, SMA was commissioned by Council to attract sporting events to Devonport. Motorcycling Tasmania and SMA have been working to bring together an event to replace the proposed Super X event that did not go ahead. The current details outlining the event is as follows
Event: Australian Freestyle Motocross Championships, and Bike Show, including Moto Trials demonstrations, all girls’ motocross races, Demo Quads & Sprint Cars, Mini Motocross Demonstrations from Braaap Riders as well as outside rides of throttle jockey for kids 4 to 9 years. Trade stalls and static displays. Date: 14 and 15 November 2014 Venue: Latrobe Speedway Tasmania, Devonport Schools Participants: 6 -8 sprint cars, 8 – 10 girls, 10 Quad Bikes, 10 to 15 mini motocross bikes , 40 freestylers, 6 to 8 trials demonstrations and 20 officials Accompanying Partner Rates: 4:1 Spectators: Between 5,000 and 10,000 spectators are expected Duration: 2 days Hosting Fee: All up the expected cost of the event is likely to be approximately $43,600. Motorcycling Tasmania initially suggested for the event to take place that a hosting fee from Devonport Council would be around $15,000 (now reduced to $7,000) and $1,500 plus other in-kind support from Latrobe Council (to be discussed). The hosting fee will cover some of the costs of the event (see cost estimates listed below - note the times and amounts listed are estimates and might change slightly as the event gets closer) Economic Benefit: The estimated economic benefit, based on Tourism Research Australia’s figures that a sports tourist spends on average $242 per day for just the competitors and accompanying team/partners (1,110 x $242 = $268,620). This estimate does not include the expected 5,000 to 10,000 spectators expected to attend the event.
ITEM 11.2
PAGE 175 Report to Council meeting on 21 July 2014
Events Tasmania has confirmed funding of $10,000 towards ground preparation for the event.
Break down of costing:$3,800 for ramp hire and transportation of equipment to Melbourne $3,000 for transport truck and ramp to Latrobe from Melbourne including accommodation and flights for driver (return) Race safe $6,000 + $2,000 transport race safe truck from Melbourne (Return) Ambulance Hire $2,600 $10,000 in assistance to transport bikes and riders from around Australia to the venue $6,000 Prize money $4,000 to attract riders from America and Europe $3,000 for trophy's including support classes Motorcycling Australia permit fees $3,200 Event scheduling:
Friday 14 November riders arrive and inspect the venue 8am to 11am Friday showcase: Schools visits with 6 to 10 of the best professional riders from Australia, Motorcycling Australia officials to talk with the children about how they can get involved in riding motorcycles in the local area including hand outs and booklets including information about local clubs. Race Safe doctors to talk about safe riding and how to prevent accidents. Expected that 2 high schools and 1 primary school would be visited in the Devonport areas on Friday 14 November. First school visit 12pm to 12.45pm Second school 1pm to 1.45pm Third school 2pm to 2.45pm Freestyle Practice and media 4pm to 6pm free admission to spectators Saturday 15 November Gates open 12 noon Trade stalls and static displays 12 noon to 3pm Demonstration classes commence 3pm to 4.30pm Freestyle Practice 4.30 pm Free style riders autographs and meet and greet 5.30 pm Show starts including rider introductions 6.00 pm to 7.30 pm Freestyle heats 7.30pm to 8.30pm Demonstration Classes 8.30 pm to 10pm Freestyle Finals 10.00 pm Podium Presentation for all classes 10.30 pm event finish.
Further information: Throttle Jockey - 4 to 9 years Children are supplied pee wee motorcycles along with all safety equipment including helmet, gloves, goggles and clothing and are shown how to ride in a controlled environment around a small circular track. A maximum of 4 riders will be allowed on the track at one time and the event is fully supervised by Motorcycling Australia coaches. Riders parents will sign an indemnity and a come and try license will be issued for each rider. There will also be slightly bigger bikes such as 70cc for older riders.
ITEM 11.2
PAGE 176 Report to Council meeting on 21 July 2014
Race Safe Race Safe is a medical organization that supply's doctors and trauma paramedics as well as physio and massage for the safety of the riders and officials throughout Australia. They also supply a fully stocked mobile medical centre that can in extreme circumstances act as an operating theatre; they also care for riders injuries with ongoing physio and massage treatment. They have saved many lives on the track side over the past several years. School Visits Motorcycling Tasmania would like to commit to continued school visits in the Devonport area throughout the year and into next year with talks and introducing children to motorcycling and clubs in the local areas. They would also like to be involved with the Council to help take illegal bikes off the streets and introduce the kids to riding at clubs in a controlled environment.
STATUTORY REQUIREMENTS A contribution to this event if approved by Council would be listed in the Annual Report as a grant or benefit in accordance with Section 77 of the Local Government Act 1993.
DISCUSSION The event will take place in Latrobe as Devonport does not have the infrastructure to host a speedway or super cross Motorcycle event. Devonport will receive economic benefit from the event including accommodation, retail and hospitality. Council has been requested to contribute $5,000 to the event organisers, Latrobe Speedway and $2,000 to SMA for bringing the event to the region, as per contractual obligations with SMA. Discussions with Motorcycling Australia, Latrobe Speedway and SMA have indicated that without a financial contribution from the Devonport Council, the event may not go ahead. It has also been indicated that without a financial commitment from the Devonport City Council, it is unlikely the event will return to Tasmania, and will be re-allocated to an alternative regional destination outside of the state.
COMMUNITY ENGAGEMENT Consultation for the report was undertaken with Latrobe Council, SMA and key stakeholders.
FINANCIAL IMPLICATIONS Operating Budget The 2014-2015 operational budget allocation for SMA events is $18,000. No provision has been included in the budget for this particular event.
RISK IMPLICATIONS
Political/Governance There is a risk that Council will be perceived to be not supporting an event that will provide significant economic benefits to the City, and may not go ahead without financial support.
Financial No provision has been made in the operational budget for this event. ITEM 11.2
PAGE 177 Report to Council meeting on 21 July 2014
CONCLUSION The staging of the Australian Freestyle Motocross Championships and Bike Show to be held at the Latrobe Speedway and some Devonport schools will provide significant economic benefit to the City and broader Cradle Coast region. The event would also deliver community safety and educational messages to a number of schools in the Devonport area. If Council does not support the recommendation provided the following alternative may be appropriate: That Council advise Sports Marketing Australia and the Latrobe Speedway/Motorcycling Tasmania that it is unable to support the staging of the 2014 Australian Freestyle Motocross Championships and Bike Show as: (a)
No allocation was provided within the 2014/15 budget for this particular event; and/or
(b)
the event is outside of the Devonport City Council boundary and is therefore inconsistent with its policy of only supporting events held in the Devonport municipal area.
ATTACHMENTS 1.
Economic Development and Events Sponsorship Agreement
RECOMMENDATION That Council in response to a request to provide financial support towards the 2014 Australian Freestyle Motocross Championships and Bike Show: (a)
provide $5,000 to the Latrobe Speedway/Motorcycling Tasmania towards the operational costs of hosting the event subject to accepting terms and conditions consistent with Council’s Economic Development and Events Sponsorship Agreement (attached);
(b)
provide $2,000 to Sports Marketing Australia for securing the event; and
(c)
acknowledge that this event was not included within the 2014/15 budget and will therefore be an over expenditure of the marketing and events line item.
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
development
Endorsed By: Position:
ITEM 11.2
Evonne Ewins Executive Manager Services
Community
P PAGE 178 Economic E De evelopment and Events Sp ponsorship A Agreement
ITEM 11.2
ATTTACHMENT [1 1]
P PAGE 179 Economic E De evelopment and Events Sp ponsorship A Agreement
ITEM 11.2
ATTTACHMENT [1 1]
P PAGE 180 Economic E De evelopment and Events Sp ponsorship A Agreement
ITEM 11.2
ATTTACHMENT [1 1]
P PAGE 181 Economic E De evelopment and Events Sp ponsorship A Agreement
ITEM 11.2
ATTTACHMENT [1 1]
PAGE 182 Report to Council meeting on 21 July 2014
11.3
MEERCROFT PARK DEVELOPMENT COMMITTEE INC LOAN REQUEST File: 15113 D333747
RELEVANT PORTFOLIO Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.1
Provide sport, recreation and leisure facilities and programs to meet the needs of the community
SUMMARY The purpose of this report is to seek direction from Council in relation to the provision of a loan to the Meercroft Park Development Committee Inc.
BACKGROUND Council at its meeting on 15 July 2103 resolved to provide a loan to the Meercroft Park Development Committee Inc on a number of provisions (Min 173/13 refers), That Council provide a loan of $200,000 to Meercroft Park Development Committee Inc on the following basis: 1.
an interest rate of 6% pa;
2.
10 year loan period;
3.
repayments of $2,220.40 per month;
4.
the Committee entering into a formal loan agreement with Council; and
5.
the loan be secured by way of guarantee.
Formal correspondence received from the Meercroft Park Development Committee Inc dated 21 January 2014 (Attachment 1) informed Council that the Committee was unwilling to secure the loan by way of personal guarantee. In a letter dated 4 February 2014, (Attachment 2) Council advised the Committee that: “You have indicated that the Committee is unwilling to supply personal guarantees and that as a result of the $200,000 grant funding allocation you would prefer the loan to be treated as “bridging finance “ to allow the works to proceed in a timely manner. I have confirmed with Council that Meercroft Park is now seeking a short term “bridging loan “ of up to $200,000 which will be repaid immediately the Australian Government’s grant funding is received. “ A Deed of Loan Agreement was formalised and signed on 10 February 2014 between the Council and Meercroft Park Development Committee Inc on the terms outlined in Council correspondence. (Attachment 3) Email Correspondence dated 17 June 2014 to Council from the Meercroft Park Development Committee stated; Meercroft Park Development Committee P/L had its budget meeting last night and as result we will pay $100,000.00 of the $200,000.00 loan from the DCC. We have also paid $4,800.00 of the loan to date. This will leave us with $30,000.00 in the bank. We ITEM 11.3
PAGE 183 Report to Council meeting on 21 July 2014
still have some improvements that need to be done however these can be delayed until we resolve some matters , the most important being the water service charge. We therefore suggest that the current loan stays in place as is and we continue to pay the same payments. When the State Government budget is complete in August/September we are to receive $55,000.00 from an election promise. We have already been contacted for information to complete the paperwork for this to shorten the time frame after the budget is brought down. We would propose to pay another $50,000.00 of the loan at this stage which will leave approximately $40,000.00 remaining. We would be in a position to pay the remaining $40,000.00 by March 2015 however this would leave us with virtually no working capital so again we request to continue to pay the remaining $40,000.00 off at the current monthly amount which would be achieved by the end of 2015. There would be a small amount left at the end of 2015 which we would pay off in a lump sum. We have appreciated the DCC support in this very important project to date and would appreciate their continued support until the end of 2015.
STATUTORY REQUIREMENTS There are no specific statutory requirements that apply in relation to this request from Meercroft Park Development Committee Inc. Any loan provided would need to be recorded in Council’s financial reporting system.
DISCUSSION Council previously conditionally approved the provision of a $200,000 loan to the Meercroft Park Development Committee Inc. The Committee indicated that it was not prepared to enter into a loan arrangement on the condition that it be secured by way of personal guarantee/s. To ensure that the works were completed and the facility could be operating in time for the hockey season the Council entered into a short term bridging finance agreement on the express condition the funds would be repaid back in full upon receipt of Federal funding. The Meercroft Development Committee Inc formally accepted the agreement for the provision of the bridging finance. Council have been supportive of the Committee and the development of the playing surface, entering into an agreement to ensure the work was undertaken and paid, on the basis that the funds advanced would be repaid in full once the Federal Government grant had been received. As outlined in the correspondence from the Committee it has now received the grant. To date it has only paid a lump sum amount of $100,000 (16 June 2014) and proposes payment of a further $50,000 being paid following receipt of a State Government grant, hopefully in September 2014. This leaves a balance of $45,000 (less any principal paid via normal instalment) outstanding. The Club has indicated that they would be in a position to pay this amount by March 2015 however they would prefer for Council to allow the amount to be paid by monthly instalments. The proposal by the Meercroft Park Development Committee Inc would result in the total amount being fully repaid by December 2015.
COMMUNITY ENGAGEMENT Consultation and discussions have been held at length with the Meercroft Park Development Committee, and also stakeholders of the Meercroft park sporting precinct. ITEM 11.3
PAGE 184 Report to Council meeting on 21 July 2014
FINANCIAL IMPLICATIONS The Meercroft Park Development Committee paid $100,000 to Council on 16 June 2014. The outstanding loan balance as at 30 June 2014 was $95,081.63. The proposal as now outlined by Meercroft Park Development Committee is for the balance of the funds advanced to it as bridging finance to be repaid in full by December 2015. The Committee is not willing to provide personal guarantees in relation to the funds advanced.
RISK IMPLICATIONS
Political/Governance There is a risk that the State Government may renege on the State funding allocation to the Meercroft Park Development Committee Inc in the State budget.
Financial There are financial risks associated with requesting the loan to the Committee be secured by way of guarantee. There are also risks that the Committee may not meet the loan repayment schedule.
CONCLUSION Council in previously considering this matter determined that the loan for a 10-year period would be advanced on the proviso that a number of conditions were met. The Committee was not prepared to accept a condition for personal guarantees to be provided to secure the loan. Subsequent to the request to Council in July 2013, Meercroft Park Development Committee Inc were successful in obtaining a Federal Government grant of $200,000. The Committee has also received advice that a State Government grant of $55,000 will also be provided in the 2014/15 budget. The Committee has repaid a lump sum amount of the bridging finance of $100,000. It proposes to provide a further lump sum payment of $50,000 once the grant from the State Government has been received. To date regular monthly repayments from the Committee has also reduced the loan. The Committee is proposing that the approximate balance of $45,000 be repaid to Council by equal monthly instalments, with the amount paid in full by December 2015. Council would appear to have two options available to it: 1.
Agree to the proposal as outlined by Meercroft Park Development Committee Inc; or
2.
Advise the Committee that unless it is prepared to abide by Council’s previous decision and provide personal guarantee/s for the funds advanced that the total amount is now due and payable in line with the bridging finance agreement it had entered into.
ATTACHMENTS 1.
Letter from Meercroft Park Development Committee Re Loan Request 21 January 2014
2.
Letter to Meercroft Park Development Committee Re Loan Request
3.
Deed of Loan - Meercroft Development Committee Inc - Hockey field synthetic surface ITEM 11.3
PAGE 185 Report to Council meeting on 21 July 2014
RECOMMENDATION Option 1 That Council advise the Meercroft Park Development Committee Inc that it is prepared to accept the proposed arrangements for the repayment of the bridging finance advanced to the Committee in February 2014 as outlined by the Committee; noting the following: 1.
the balance as at 30 June 2014 was $95,081.63
2.
that a lump sum payment of $50,000 is to be paid to Council directly following receipt of the promised State Government grant; and
3.
that monthly repayments of principal and interest (calculated at 6%) of $2,220.40 will be made until the loan is repaid in full.
OR: Option 2 That Council advise the Meercroft Park Development Committee Inc that it is required to comply with the bridging finance agreement entered into with Council and immediately repay to Council the balance of $95,081.63 or alternatively enter into a formal loan agreement in accordance with Council’s previous resolution: 1.
interest rate of 6% pa;
2.
maximum 10 year loan period;
3.
repayments of $2,220.40 per month;
4.
the Committee entering into a formal loan agreement with Council; and
5.
the loan be secured by way of guarantee.
Author: Position:
Stuart Jones Marketing, Tourism Manager
&
Recreation
Endorsed By: Position:
ITEM 11.3
Paul West General Manager
P PAGE 186 Letter L from Meercroft Park k Developme ent Committe ee Re Loan Re equest 21 January J 2014 4
ITEM 11.3
ATTTACHMENT [1 1]
P PAGE 187 Letter L from Meercroft Park k Developme ent Committe ee Re Loan Re equest 21 January J 2014 4
ITEM 11.3
ATTTACHMENT [1 1]
P PAGE 188 Letter L from Meercroft Park k Developme ent Committe ee Re Loan Re equest 21 January J 2014 4
ITEM 11.3
ATTTACHMENT [1 1]
P PAGE 189 Letter L from Meercroft Park k Developme ent Committe ee Re Loan Re equest 21 January J 2014 4
ITEM 11.3
ATTTACHMENT [1 1]
P PAGE 190 Letter L from Meercroft Park k Developme ent Committe ee Re Loan Re equest 21 January J 2014 4
ITEM 11.3
ATTTACHMENT [1 1]
P PAGE 191 Letter L from Meercroft Park k Developme ent Committe ee Re Loan Re equest 21 January J 2014 4
ITEM 11.3
ATTTACHMENT [1 1]
P PAGE 192 Letter L from Meercroft Park k Developme ent Committe ee Re Loan Re equest 21 January J 2014 4
ITEM 11.3
ATTTACHMENT [1 1]
P PAGE 193 Letter L from Meercroft Park k Developme ent Committe ee Re Loan Re equest 21 January J 2014 4
ITEM 11.3
ATTTACHMENT [1 1]
P PAGE 194 Letter L to Mee ercroft Park Development Committee R Re Loan Requ uest
ITEM 11.3
ATTTACHMENT [2 2]
P PAGE 195 Letter L to Mee ercroft Park Development Committee R Re Loan Requ uest
ITEM 11.3
ATTTACHMENT [2 2]
P PAGE 196 Deed D of Loan n - Meercroft Developmen nt Committee e Inc - Hocke ey field synthetic s surface
ITEM 11.3
ATTTACHMENT [3 3]
P PAGE 197 Deed D of Loan n - Meercroft Developmen nt Committee e Inc - Hocke ey field synthetic s surface
ITEM 11.3
ATTTACHMENT [3 3]
P PAGE 198 Deed D of Loan n - Meercroft Developmen nt Committee e Inc - Hocke ey field synthetic s surface
ITEM 11.3
ATTTACHMENT [3 3]
P PAGE 199 Deed D of Loan n - Meercroft Developmen nt Committee e Inc - Hocke ey field synthetic s surface
ITEM 11.3
ATTTACHMENT [3 3]
PAGE 200 Report to Council meeting on 21 July 2014
12.0
TECHNICAL AND FINANCE REPORTS
12.1
HEALTH CONCERNS ABOUT PIGEONS IN ROOKE STREET MALL File: 16803 D333346
RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.1.2
Provide high quality, consistent and responsive development assessment and compliance processes
SUMMARY This report canvasses the extent of any pigeon problems in the Rooke Street Mall precinct, discusses whether there are any serious Public Health issues associated with pigeons, and outlines some pigeon management techniques that have been attempted in other cities.
BACKGROUND Council at its meeting on 16 June 2014 determined (Min No 145/14 refers): “That Council be provided with a report in relation to the health concerns related to the pigeons in the CBD. This to include advice as to whether or not measures need to be taken to eradicate them from the said area.”
STATUTORY REQUIREMENTS There are no statutory requirements attached to this report.
DISCUSSION Although there are some public health risks that may be associated with pigeons, they are generally only a problem in areas that have significantly large populations of roosting birds, or areas in which significantly large populations of pigeons congregate to forage for food. The diseases humans may possibly contract through interaction with pigeons are: Parasites Parasites include mites/ticks/fleas and pigeon flies. Most do not survive long enough off the host body to infect people. It is conceivable that parasites from infected birds could possibly spread from roosting locations within the eaves or other nesting locations to other/nearby interior sites within buildings, however, there have been no reported incidences in Tasmania. Transmission vector: People only become infected via direct physical contact with an infected bird (holding it) or through disturbing the roosting sites and nests. Incidence: Reported incidence of infection is almost non-existent. All reported incidences of infection were from pigeon handlers (breeders, racers) that spend a lot of time with the birds and around their roosts. Those at Risk: Handlers, breeders or racers. People that remove or clean up roosting sites.
ITEM 12.1
PAGE 201 Report to Council meeting on 21 July 2014
Histoplasmosis Histoplasmosis is caused by a fungus which grows in pigeon droppings. When cleaning very large, dried-out deposits of droppings a person may breathe in some of the fungus, which in cases of high exposure, could possibly cause infection. Common activities, such as cleaning off windowsills, outside dining equipment, signage, footpaths etc will not result in high exposures. Transmission vector: The disease is transmitted to humans via airborne fungus spores from soil contaminated by pigeon and starling droppings, or large deposits of droppings under roosting sites. The soil under a roost usually has to have been enriched by droppings for two years or more for the disease organism to reach significant levels. Incidence: Reported incidence is extremely low. All reports were from overseas in areas which have pigeon populations numbering in the tens of thousands. Those at Risk: Only people that disturb piles of dried-out droppings under roosting sites and who breathe in the airborne dust. Cryptococcosis Cryptococcosis is a fungus which is typically found in accumulations of droppings around roosting and nesting sites, such as, attics, cupolas, ledges and water towers. It is especially old and dry bird droppings which can be a source of infection. Transmission vector: The disease is transmitted to humans via airborne fungus spores from soil contaminated by pigeon and starling droppings or large deposits of droppings under roosting sites. Incidence: It is very unlikely that healthy people will become infected even at high levels of exposure. Research conducted by the US Center for Disease Control (CDC), stated that 85% of cryptococcosis patients had serious predisposing medical conditions such as respiratory diseases, HIV or similar. Those at Risk: A major risk factor for infection is a compromised immune system. People that disturb piles of dried-out droppings under roosting sites and breathe in the airborne dust, and that have a serious respiratory illnesses or a much weakened immune system. Psittacosis Psittacosis is caused by a bacteria found in the droppings. Infection occurs via inhalation or ingestion. This is a rare disease that is mainly caught from parrots but may also be contracted from other birds, such as pigeons. According to the CDC, about 70% of infected people had contact with infected pet birds. Transmission vector: When bird droppings dry and spores in the dust becomes airborne people may inhale them and get sick. Incidence: Since 1996, fewer than 50 confirmed cases were reported in the United States. Psittacosis is very rare with less than one human case identified each year. There have been no reported cases in Tasmania. Those at Risk: Those at greatest risk include bird owners, pet shop employees, veterinarians, and people with compromised immune systems. No person-to-person cases have ever been reported.
ITEM 12.1
PAGE 202 Report to Council meeting on 21 July 2014
Salmonella Although incidences have not been reported, it is also conceivable that food poisoning such as salmonella may also be caught through consumption of bird droppings on food, eating utensils or from the “hand oral route” off eating surfaces such as outside dining areas that have not been cleaned adequately. Feral Pigeon Facts Feral pigeons are descendants of domestic homing pigeons that were introduced to Australia from Europe. Increased urban development has resulted in an increase in the number of feral pigeons due to the large number of accessible nesting spaces and readily available supply of food and water. Pigeons are capable of breeding throughout the year and do not migrate far from their birthplace. This can make it difficult to remove them from their location. Pigeons have:
a life span of 3‐4 years in the wild and up to 16 years in captivity are monogamous and a mating pair will have 3 to 4 broods per year of 1‐2 eggs each eggs hatch in 18 days, and the young leave the nest within 35 days
Feral Pigeon Control Research from around the world identifies that the availability of food is the biggest factor in the attraction and retention of birds in a particular area. The most effective way of discouraging feral pigeons from infesting houses and public areas is to not feed them and remove any potential food source. The number of pigeons in an area is determined by the availability of a sustainable food supply. A plentiful food supply encourages year round breeding, therefore, the removal of the food source will result in less breeding and will also encourage the pigeons to move to another location. In the case of the Devonport CBD the availability of food is limited due to the relatively small number of food premises notably those with outdoor dining facilities. There are three such establishments in the Mall between Best and Stewart Streets, being Banjos, Stonies and the Bakers Dozen. There are small outdoor facilities at Larder Cafe and Vice in Stewart Street, and again at the Laneway café in Rooke Lane. Food dropped or discarded by pedestrians is another potential food source, as is the poor management of food disposal by food premises although the latter is monitored constantly by both Council’s garbage collectors and health officers. If all of the proprietors of these food premises were vigilant in removing left over food and utensils from tables and cleaning them thoroughly after each sitting, which in fact they are required by law to do, it would likely impact on the presence of pigeons. Another method of control is culling by trapping, shooting or poisoning. Research from around the world suggests that trapping and shooting is largely ineffective. A culling program in Basel, Switzerland reportedly involved the culling of 100,000 pigeons over a 20 year period and yet the pigeon population remained stable. Most of the advocates for culling appear to be in the pest control industry, but various government health organisations stress that there is no evidence that this is a viable solution. They also point out the social and political implications of poisoning in particular given that birds may literally drop off their perch, often among pedestrians and diners. Poisoning cannot be restricted only to pigeons as the available poisons will also kill all other breeds of birds and other animals. Artificial nesting sites are another control method uncovered in the research. Dovecotes or nesting sites could be constructed in the vicinity of the CBD and once the birds were ITEM 12.1
PAGE 203 Report to Council meeting on 21 July 2014
encouraged to roost there their eggs could be removed at regular intervals to control the population. This would of course require the engagement of an expert and this close contact would potentially put a handler at risk of the diseases listed at the start of this report. The internet lists many suppliers of deterrents such as electronic and laser devices but there are significant purchase and ongoing maintenance costs with these devices. Artificial predator birds such as hawks and falcons are also available but the literature states that once installed they would need to be moved to different areas at regular intervals or the pigeons will simply adapt to their presence. This would be an ongoing cost and would involve Council staff in exposure to roost sites and accumulations of bird droppings. London City Council determined to deal with the famous pigeon problem in Trafalgar Square by employing the services of two raptor bird handlers who deployed Harris Hawks to discourage the pigeons. This appears to have been successful in dramatically reducing the size of the population but the reports show growing concern from the public at the cost, which at the last report in 2010 was in the order of 60,000 pounds per annum. London Council also introduced a by-law that banned the feeding of pigeons in Trafalgar Square. The penalty for the offence is a 500 pound fine and this is enforced by daily “pigeon patrols” by Council officers. Some critics argue that it is actually the minimisation of the food supply in this way that has resolved the pigeon problem rather than the presence of the hawks. The most advocated method of control is to install pigeon spikes and/or netting at roosting places. Unfortunately this would need to include every flat surface, of which there are many in the Devonport CBD. Applying this treatment to only those buildings where roosting is currently occurring would simply result in the birds moving to another building. Council sought advice from a local pest controller and he provided a quote in the order of $600 to $700 (plus GST) just to apply pigeon controls to a single building, being the Toyworld building. In his quote the pest controller notes “There is no easy solution to bird control. An area such as Devonport CBD or any other urban area for that matter is difficult if not impossible to manage.” There is occasion to question whether pigeons are really a serious problem in the Devonport CBD. The attached photos were taken on a fine day at around lunchtime, when people were most likely to be using outside facilities. There are very few actually on the mall surface and it should be noted that the bird sitting on a cafe table appears to have been encouraged by the failure of the business owner to remove eating utensils and possibly food scraps after patrons have left the premises. Another photo shows a perfect roosting scenario on the façade of the Natures Works building. This could easily be resolved by the property owner installing netting to prevent entry. As mentioned earlier in the Report, however, this may do no more than move the birds to another building. The research indicates that pigeon droppings can cause, over a long period of time, damage to a building especially metal. A prudent property owner should therefore include the removal of pigeon droppings in their regular building maintenance schedule.
COMMUNITY ENGAGEMENT There has been no community engagement undertaken in the preparation of this report.
ITEM 12.1
PAGE 204 Report to Council meeting on 21 July 2014
FINANCIAL IMPLICATIONS There would be financial implications only if Council resolved to meet the cost of some form of pigeon control program.
RISK IMPLICATIONS
Work Health and Safety If Council accepted responsibility for some form of pigeon control program and Council officers became involved in any form of monitoring that involved close contact with the birds, safe work practices would need to be established and appropriate training and PPE provided.
Political/Governance There is no record of public complaint about a pigeon problem in the CBD so there should be no political implications about Council’s resolution arising out of this Report.
Environmental/Public Health There is minimal risk to the public from the presence of the existing number of pigeons in the Devonport CBD.
CONCLUSION Research from around the world confirms that the likelihood of a human catching a disease from association with pigeons is remote. This is particularly the case when users of the Devonport CBD are not in direct physical contact with the birds, their roosts or their droppings. The size of the pigeon flock living in the CBD cannot be accurately calculated but it is certainly far less than some examples seen from other cities. A number of site visits by Council officers reveal that the birds are not generally causing a nuisance to people using the CBD and this is confirmed by the attached photos. There are numerous methods advocated for pigeon control but literature from several health organisations suggest that culling by trapping or shooting will not have any impact in the long term. Poisoning is not recommended as it can be seen as inhumane, and will also put other birds and animals at risk. Scaring the pigeons away by use of electronic or laser devices is expensive, and the installation of fake plastic hawks and falcons would seem to be only a short term solution as there is a need to move these devices regularly to maintain their effectiveness. Pigeon spikes and netting is recommended as effective, but only if every flat surface in the CBD received the same treatment. The cost of this may or may not be acceptable to an individual building owner but a project for the whole of the CBD would require buy in from every building owner which would be a significant cost. Council cannot require building owners to install these devices. The pest controller who provided advice to Council concedes that even with the installation of such measures control of pigeons would still be virtually impossible. It seems to be universally accepted that controlling or eliminating food sources is the only way to impact on pigeon habitats. In the Devonport CBD the only obvious food sources are scraps or crumbs at outdoor dining venues or dropped or discarded by pedestrians. There is no evidence that people are consciously feeding pigeons in this precinct.
ITEM 12.1
PAGE 205 Report to Council meeting on 21 July 2014
Perhaps an education program is required to stress the negative impacts of making food available to the pigeons. This could be in the form of visits by Council Health Officers to all food premises in the precinct to remind them of their obligations about cleanliness and food disposal. For the general public this could be supplemented with information on Council’s website and social media and a media release on the potentially negative impacts of feeding pigeons or inadvertently making food available to them. It would be prudent to commence the education campaign at the end of spring or the start of summer, around October or November, as there is little activity at outdoor dining venues and minimal movement of pedestrians in the CBD during the winter months.
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RECOMMENDATION That Council: 1.
receive and note the report from the Development and Health Services Manager regarding the control of pigeons in the Devonport CBD; and
2.
prepare an education program for food premises operators and the general public about the need to restrict or remove the supply of food to the pigeon population in the Devonport CBD.
Author: Position:
Brian May Development Manager
and
Health
Services
Endorsed By: Position:
ITEM 12.1
Matthew Atkins Deputy General Manager Infrastructure Works and Development
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CLOSURE There being no further business the Mayor declared the meeting closed at
pm.