Agenda council meeting 23 january 2017 by Devonport City Council

NOTICE OF MEETING Notice is hereby given that an Ordinary Council meeting of the Devonport City Council will be held in the Council Chambers, on Monday 23 January 2017, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.

Paul West GENERAL MANAGER 18 January 2017

FEBRUARY 2017 Meeting Infrastructure Works & Development Committee Community Services Committee Council Meeting

Date 13 February 2017

Commencement Time 5:30pm

20 February 2017

5:30pm

27 February 2017

5:30pm

AGENDA FOR AN ORDINARY MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 23 JANUARY 2017 AT THE COUNCIL CHAMBERS AT 5:30PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0 3.1

PROCEDURAL............................................................................................. 2 CONFIRMATION OF MINUTES .................................................................................. 2

3.1.1

Council meeting - 19 December 2016 ........................................................................................ 2

3.2

PUBLIC QUESTION TIME ...................................................................................................................... 3

3.2.1

Responses to questions raised at prior meetings ....................................................................... 3

3.2.2

Questions on notice from the public ........................................................................................... 5

3.2.3

Question without notice from the public .................................................................................. 13

3.3

QUESTIONS ON NOTICE FROM ALDERMEN ............................................................................................ 13

3.4

NOTICES OF MOTION ..................................................................................................................... 14

3.4.1

Provision of Ambient Toilets in Public Amenities in Devonport - Ald T M Milne Notice of Motion (D450700) ......................................................................................................... 14

3.4.2

Possible Relocation of Ambulance and Fire Brigade Services in Devonport Notice of Motion - Ald A J Jarman (D454788) .......................................................................... 16

3.4.3

Mersey Community Hospital - Future Funding - Notice of Motion - Ald S L Martin (D456693) ........................................................................................................................................ 18

4.0

PLANNING AUTHORITY MATTERS ................................................................ 19

5.0

REPORTS ................................................................................................ 20

5.1

Reserves, Parks and Gardens By-Law (D452605) .................................................................... 20

5.2

Community Immunisation Program (D456011) ........................................................................ 67

5.3

Finance Report for December 2016 (D456363)........................................................................ 70

6.0

INFORMATION ......................................................................................... 81

6.1

Workshops and Briefing Sessions held since the last Council meeting (D456665) ............. 81

6.2

Mayor's Monthly Report (D454198)............................................................................................. 82

7.0

SECTION 23 COMMITTEES Nil

8.0

CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 84 Out Of Closed Session .................................................................................. 85

9.0

CLOSURE ................................................................................................ 85

PAGE 1 Council meeting Agenda 23 January 2017

Agenda of an ordinary meeting of the Devonport City Council to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday, 23 January 2017 commencing at 5:30pm. PRESENT Present Chair

Apology

Ald S L Martin (Mayor) Ald A L Rockliff (Deputy Mayor) Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews Ald T M Milne Ald L M Perry

ACKNOWLEDGEMENT OF COUNTRY Council acknowledges and pays respect to the Tasmanian Aboriginal community as the traditional and original owners and continuing custodians of this land. IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Councilâ&#x20AC;&#x2122;s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Councilâ&#x20AC;&#x2122;s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

2.0

DECLARATIONS OF INTEREST

PAGE 2 Council meeting Agenda 23 January 2017

3.0

PROCEDURAL

3.1

CONFIRMATION OF MINUTES

3.1.1 COUNCIL MEETING - 19 DECEMBER 2016 RECOMMENDATION That the minutes of the Council meeting held on 19 December 2016 as circulated be confirmed.

PAGE 3 Council meeting Agenda 23 January 2017

3.2

PUBLIC QUESTION TIME

Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.

Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.

A maximum period of time of 30 minutes in total will be allowed for public participation.

A maximum period of time of 3 minutes will be allowed for each individual.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.

A question by any member of the public and an answer to that question are not to be debated.

The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.

PAGE 4 Council meeting Agenda 23 January 2017

3.2.1

Responses to questions raised at prior meetings Meeting held 19 December 2016 Reproduced below is the response dated 21 December 2016 to Mr Trevor Smith’s question: “I refer to your questions raised at the 19 December 2016 Council Meeting and provide the following responses: Q1

Recently the council has used contractors to put a reseal on a section of Watkinson Street and Nixon Street, Devonport, this reseal took place about a fortnight ago. Could you tell me when the contractors are going to sweep up the loose gravel, as it is a hazard to motorists that use these streets? Will the other streets around Devonport, which have had a reseal lately; be cleaned up with a street sweeper as well? Response: The contract for resealing requires the contractor to sweep the resealed roads seven to eleven days after the sealing occurs. Both Watkinson Street and Nixon Street were swept within the required timeframe.

What will be the date, the Notice of the Ordinary Council meetings for 2017; will appear in the local media? Response: The dates for the 2017 Council meetings are available on Council’s website. They will be publicly advertised in The Advocate on Saturday, January 14, 2017.

With regards to the Repco building and the resident adjacent to the Rooke Street Carpark; what precautions were taken in regards to asbestos in these buildings? Were the adjoining property owners notified of possible contamination risks to them? Response: The asbestos was removed by a licensed contractor and in accordance with relevant legislation. It was not necessary to notify adjoining property owners.

With regards to question1; that I asked at last month’s meeting, about the open staircase of the multi storey carpark. Your reply was that it provided improved safety. The Burnie Council decided to enclose their staircase at least 16 years ago, and I have not read about any safety issues with their staircase. The staircase could be enclosed with a clear or light green safety glass. The Burnie Council found the money to enclose their staircase; so why can’t you do the same; have cutbacks with other parts of this LIVING CITY Project and have the staircase enclosed. Response: Refer previous response provided on this matter.”

Meeting held 19 December 2016 Reproduced below is the response dated 21 December 2016 to Mr Douglas Janney’s question: “I refer to your question raised at the 19 December 2016 Council meeting and provide the following response.

PAGE 5 Council meeting Agenda 23 January 2017

Question The 4 Ways in William Street on the west side between Best and Oldaker Streets on a Saturday morning at about 8am is untidy with the road gutter containing rubbish including used cigarette butts and loose rubbish on the footpath. This is the most untidy stretch of commercial strip in Devonport. Why doesn’t this section of street get cleaned better? Response I advise that a street sweeper is used at the 4 Ways, 11 days per fortnight. Sunday to Friday one week and Sunday to Thursday the next week. This is the first complaint we have received relating to this service, but we will continue to monitor it.”

RECOMMENDATION The responses to questions from Mr Trevor Smith and Mr Douglas Janney at the 19 December 2016 Council meeting be noted. 3.2.2

Questions on notice from the public MR BOB VELLACOTT – 11 COCKER PLACE, DEVONPORT QUESTIONS ON NOTICE FOR DCC ORDINARY MEETING 23RD JANUARY 2017 The following question on notice was received from Mr Bob Vellacott on 13 January 2017. “Ref: Providore Place, Devonport Pty Ltd Strictly in Confidence Head lease for the LIVING CITY Food Pavilion Contract. Further to my expressed concerns to you about possible conflicts of interest I find it hard to reconcile how you Mayor and Aldermen would contemplate or consider signing a head Lease contract that is, especially a strictly in confidence one, when you did not seek or advertise as I understand for other entities to tender for the management rights. It is in my opinion due to your actions many invidious decisions could unintentionally be made in the future because of the complexity of the LIVING CITY Project. Many examples can be given. Question Did you Mayor and Aldermen seek, and/or obtain, legal advice before signing the Head Lease contract with Providore Place Devonport Pty Ltd which it is well known to have a direct connection to the lead consultant of your LIVING CITY Development Project Management Company P+I, (Please include my comments and question and your response in the meeting agenda.)” DISCUSSION In relation to the question received 13 January 2017 it is proposed that Mr Vellacott be advised of the following: Council received a detailed report before it determined to enter the Food Pavilion head lease.

PAGE 6 Council meeting Agenda 23 January 2017

Specifically, in response to your actual question as written, the answer is no, however Council is confident that aspects relating to any actual, or perceived conflicts of interest are adequately controlled. The Food Pavilion lease itself is based on other commercial agreements that Council has with other entities which had previously been the subject of legal advice. MR MALCOLM GARDAM – 4 BEAUMONT DRIVE, MIANDETTA RE: JULIE BURGESS – QUESTIONS ON NOTICE FOR ORDINARY MEETING 23/01/17 – FILE 29120 The following questions on notice were received from Mr Malcolm Gardam on 13 January 2017. “Reference questions on notice at the 19/12/16 Council Meeting and the Deputy General Manager’s response dated 20/12/16. Thank you for your prompt response. Please note I am an admirer of the beautiful Julie Burgess dating back to my childhood, but expenditure of ratepayer funds should not be clouded by sentiment. In trying to understand Council’s foray into a non-core business enterprise I came across the attached newspaper articles raising concerns at the time (attached for ease of reference by current Aldermen) as written by Peter Lyons and Libby Bingham and printed in The Advocate on the 17/04/12, 08/05/12 and 18/04/12 respectively. On reflection the articles take us back to a time when journalists appeared willing and able to publicly question Council statements and Aldermen were allowed to openly make statements that were not always consistent with the supposed majority view. (eg current Alderman Perry – calling “the whole project is a farce” and “A $1.9m project that was initially to be totally funded by the Government at a cost to the Council of nothing has now become, if we approve this tonight, a cost of $646,000 in Council money…..then in coming weeks, line by line we’ll be going through the 2012-13 budget looking to cut maintenance, services and other things out of the community…..”; and former Alderman Wilson – “I think I said at the time this will be a millstone around the neck of this Council for years to come.”) The initial Council statements that the project would be government funded and not be a Council-funded project have a disconcerting similarity with the LIVING CITY promotion which is on a far larger scale. Well may Alderman Goodwin have been reported as stating at the time that Council was between a rock and a hard place in relation to massive cost blowouts, but the question remains was it a failure by Aldermen to direct appropriate risk assessment, in market demand and cost benefit analysis that created the exposure to requiring ongoing ratepayer funding. Appears the misguided thinking if you establish something then demand will follow remains wedged between the rock and a hard place. The forward thinking in the concerns raised by the articles is almost visionary, or perhaps just plain common sense, and a warning that where projects are commenced without adequate due diligence including appropriate research for in-market demand then disaster will normally follow.

PAGE 7 Council meeting Agenda 23 January 2017

Can you please respond to the follow-up questions below. Q1

As this should now be historic costed data (at the time of the article the project was already $600,000 over budget and thought to be considerably more for a project initially promoted by Council as not requiring ratepayer funding); what was the final cost to Devonport Ratepayers in total for the purchase and refurbishment of the Julie Burgess?

What was the total cost of providing the new berthing facilities (pontoon) and are those costs included in the response to Q1 above?

Was an independent and documented survey undertaken by an appropriately qualified shipwright or marine engineer to determine the condition of the vessel prior to purchase?

Was any independent and documented in-market research undertaken to justify that a sustainable demand existed to support the supposed benefits espoused by Council at the time?

Are the full costs to Marine Hull, public liability and other necessary insurance covers required to operate a commercial marine service, involving public participation, included in the Annual Plan 2016/17 as part of the Julie Burgess expenses noted as $108,888 and the currently stated cumulative operational losses of near $400,000 to the 30/11/16?

With direct reference to my previous Q2 “Were the repairs associated with previously refurbished areas of the hull?” and Council response “Yes” why are expensive repairs required in such a short period of time from having received a supposed extensive refurbishment of the hull and could it be a s a result of poor material choice, poor workmanship, poor management by Council or cost cutting in an attempt to minimise cost blowouts resulting from an inadequate pre-survey scoping and costing of the quantum or work actually required?

With direct reference to my previous Q4, “Considering the initial refurbishment was extensive, does Council foresee an ongoing requirement for structural repairs?” and Council response “Yes – as part of the annual condition assessment process it can be reasonably expected that repairs and maintenance will need to be performed.”; is it true that in the immediate coming years the repairs, including further work on the hull, is expected to be around $200,000?

With direct reference to my previous Q9, “Have the actual operational and financial aspirations which formed the basis of Council’s promotion thereof and ultimate decision to proceed with the Julie Burgess project been met; and if not why not?” and Council response, “No – many of the assumptions have not been realised including the sailing schedule; volunteer crew instead of paid staff; insurance premiums being higher than anticipated; repairs and maintenance requirements; etc.”; how does Council explain that so many patently obvious risks were not adequately assessed and therefore almost immediately materialised once the vessel went into service?

Does Council concede that the Business Plan citing the prospect of attracting nearly $57,000 a month at the start, growing to a massive $400,000 by 2014 is a gross exaggeration of the highest order?

PAGE 8 Council meeting Agenda 23 January 2017

Heaven forbid that the “review of operations” announced in The Advocate (16th & 17th December 2016) is just a convenient answer to an inconvenient set of questions from an annoying ratepayer, particularly when Council has recently made it quite clear that it prefers ratepayers to be seen and not heard unless they are trumpeting in unison with Council initiatives. What is most disturbing, despite year on year reviews by Aldermen at annual budget time with most recent acceptance of a projected income growth of a mere $140 from the previous year, there has been a failure to drive a serious review and action on a financially haemorrhaging non-core business debacle. As they say “blind Freddie” would realise if the vessel was leaking as much water as it is Ratepayer funds it should have received immediate attention or even scuttling before now. Please provide responses in writing and ensure inclusion in full in the next Ordinary Meeting Agenda.” DISCUSSION In relation to the question received 13 January 2017 it is proposed that Mr Gardam be advised of the following: Q1

Council received grant funding of $1,381,987 specifically targeted at the Julie Burgess and pontoon. Council financial records indicate that the total actual capital cost of the project was $1,874,852. Council’s net capital contribution was therefore $492,865.

What was the total cost of providing the new berthing facilities (pontoon) and are those costs included in the response to Q1 above?

The pontoon and walkway at the Julie Burgess mooring cost $248,710 and the concrete abutment cost $46,288. Both amounts are included in the total cost as outlined above.

Was an independent and documented survey undertaken by an appropriately qualified shipwright or marine engineer to determine the condition of the vessel prior to purchase?

Advice from those involved in the restoration and purchase of the vessel is that it was inspected by shipwrights and a surveyor prior to purchase at which time it was indicated that the Julie Burgess was sound and was suitable for restoration.

Was any independent and documented in-market research undertaken to justify that a sustainable demand existed to support the supposed benefits espoused by Council at the time?

On the Council meeting agenda on 20 June 2011, a report detailing the operational outcomes and future viability, including the revenue assumptions of the Julie Burgess provided by Group Works Pty Ltd and JAFFA was presented and accepted by Council.

PAGE 9 Council meeting Agenda 23 January 2017

The expenses of $108,888 in the 2016/17 Annual Plan and Budget include all costs associated with the operations of the Julie Burgess including insurance, marketing and promotion, licences, merchandise, repairs, maintenance and depreciation.

With direct reference to my previous Q2 “Were the repairs associated with previously refurbished areas of the hull?” and Council response “Yes”’ why are expensive repairs required in such a short period of time from having received a supposed extensive refurbishment of the hull and could it be as a result of poor material choice, poor workmanship, poor management by Council or cost cutting in an attempt to minimise cost blowouts resulting from an inadequate pre-survey scoping and costing of the quantum or work actually required?

During the October slipping of the Julie Burgess it was planned that there would be two planks replaced due to decay. The ketch required nine planks to be replaced with a possibility some more may be required to be replaced in the future. This process has identified that some of the timber used during the restoration project was compromised.

Refer previous response. It is unknown what the future repair costs may be as it is highly dependent on the results of the annual condition assessment required to be undertaken, however it is unlikely that the amount will be anywhere near the figure you have quoted.

Council readily acknowledges that the Julie Burgess has not achieved the desired operational results initially proposed in the business modelling which was undertaken. There is no doubt that a number of the issues relating to the Julie Burgess should have been foreseen as part of the initial assessment process, however Council’s focus is now to

PAGE 10 Council meeting Agenda 23 January 2017

actively review the future of the vessel and its operating model to ensure that the best result for the community can be achieved. Q9

Does Council concede that the Business Plan citing the prospect of attracting nearly $57,000 a month at the start, growing to a massive $400,000 by 2014 is a gross exaggeration of the highest order?

Your question indicates that it was your understanding that the income for the Julie Burgess was $57,000 per month at the start growing to $400,000 by 2014 – obviously, you meant to refer to per annum. The Business Plan provided to Council by Group Work Pty Ltd and JAFFA in June 2011 indicated that during the first four years of operations the accumulated deficit for the activity would be $431,200 (excluding depreciation expense). Since inception to 30 November 2016 the accumulated deficit for the activity has been $424,092 (including depreciation).

In relation to your comment that “the “review of operations” announced in The Advocate (16th & 17th December 2016) is just a convenient answer to an inconvenient set of questions from an annoying ratepayer” it is to be noted that Council most recently held a Workshop on the Julie Burgess on 3 October 2016 to discuss performance of the ketch and future operations, which is well before your questions were provided to Council. MR MALCOLM GARDAM – 4 BEAUMONT DRIVE, MIANDETTA RE: LIVING CITY STAGE 1 – QUESTIONS ON NOTICE OF ORDINARY MEETING 23/01/17 (FILE 32161) The following questions on notice were received from Mr Malcolm Gardam on 13 January 2017. “Further to Council’s responses to my previous questions relating to the appointment of Superintendent under the AS 4300 D&C head contract, it is noted that comments from a senior legal counsel, operating specifically in construction contract law, is that the arrangement of appointing a company as the Superintendent is highly unusual and potentially problematic in the fulfilment of the roles and responsibilities of the position. Without casting any aspersions as to the competency of your legal advice or the appointed Superintendent, and accepting that in effect a “Superintendent Team” is what has been appointed, can you please expand on the following? Q1

What are the reasons that compelled Council to decide on this most unusual contractual approach in terms of appointment of the Superintendent?

Can you please advise as to the names of the persons forming the “Superintendent Team” assuming it is not commercial-in-confidence and the receptionist and draftsmen will not participate?

Are all members of the “Superintendent Team” directly engaged by Sixty Degrees and if not who are they and do those persons perform any other role or are otherwise directly associated with the LIVING CITY project?

PAGE 11 Council meeting Agenda 23 January 2017

Who is the person(s) that notices to the Superintendent under the contract are to be directed to?

Who is the person(s) that rulings, directions and delegations of the Superintendent under the contract are to be signed off by?

Who is the person(s) “Superintendent”?

that

attends

meetings

representing

the

A review of the displayed floor plans for the new Library/LINC facilities indicate an area spread over two floors with split level on the ground floor that resembles a “snakes and ladders board” with steps and ramps providing access. It will certainly improve the fitness of the elderly and disabled. This is in stark contrast to the existing Library with excellent single level access and free parking. Accordingly, can Council please advise as to the following. Q7

Does the currently Library/LINC ground floor areas provide for a single level point of access that does not involve steps and ramps?

Has or does Council intend to review the Library/LINC layout to provide improved access and egress, particularly for the elderly and disabled?

Is there inclusion of free parking spaces for Library/LINC users and if so how many and the time limits?

Q10 Where is it intended that long term parking will be provided for Library/LINC users and what is the estimated distance from say the information/customer counters? Please provide responses in writing and ensure inclusion in full in the next Ordinary Meeting Agenda.” DISCUSSION In relation to the question received 13 January 2017 it is proposed that Mr Gardam be advised of the following: Your correspondence indicates that you have received advice from an ‘unnamed’ senior legal counsel who has indicated that the appointment of a company as the Superintendent for a contract is highly unusual and potentially problematic. Specifically, you have referred to Australian Standard AS4300. Council’s legal advisors have indicated the following: In our experience, it is neither unusual nor particularly problematic for a Principal to appoint a Superintendent that may be a corporate entity under a Construction Contract. Indeed, since at least 1994, Standards Australia have issued numerous suites of Construction Contracts that expressly contemplate that the Superintendent may be a company. The Contract entered into by Council contains such provisions. The Superintendent company must still act through its office holders and staff in exercising the functions and obligations bestowed by the Contract. The following outlines responses to your specific questions:

PAGE 12 Council meeting Agenda 23 January 2017

What are the reasons that compelled Council to decide on this most unusual contractual approach in terms of appointment of the Superintendent?

Council based its decision on its legal advice does not consider the appointment of the Superintendent to be unusual.

Can you please advise as to the names of the persons forming the “Superintendent Team” assuming it is not commercial-in-confidence and the receptionist and draftsmen will not participate?

As previously advised, Glen O’Halloran is the Superintendent’s Representative. Other employees of 6tyº include Engineers, Architects and Surveywors who could be appointed to undertake Superintendent duties if necessary.

All members of the “Superintendents Team” are employees of 6tyº. They have not performed any other role associated with the LIVING CITY project.

Who is the person(s) that notices to the Superintendent under the contract are to be directed to?

The contract specifies that notices are to be directed to the Superintendent.

Who is the person(s) that rulings, directions and delegations of the Superintendent under the contract are to be signed off by?

The Superintendent. O’Halloran.

Who is the person(s) “Superintendent”?

Glen O’Halloran has attended all meetings to date on behalf of the Superintendent.

Does the current Library/LINC ground floor areas provide for a single level point of access that does not involve steps and ramps?

Due to the slope of the site, ramps and steps that comply with the requirements of the Building Code are required to enable access throughout the site and to all buildings.

Has or does Council intend to review the Library/LINC layout to provide improved access and egress, particularly for the elderly and disabled?

The building design accords with necessary standards relating to access and there is no intention to further review the LINC layout.

Is there inclusion of free parking spaces for Library/LINC users and if so how many and the time limits?

12 reserved spaces will be provided to the LINC in the new multi storey car park. How these spaces are utilised is a matter for the LINC.

The Superintendent’s Representative is Glen that

attends

meetings

representing

the

PAGE 13 Council meeting Agenda 23 January 2017

Q10 Where is it intended that long term parking will be provided for Library/LINC users and what is the estimated distance from say the information/customer counters? A.

Long term parking would likely be in the multi-storey car park. The distance from the pedestrian exit of the car park through the market square to the LINC Information counter will be approximately 100 metres.

Council will not be responding to further queries from you regarding the appointment of the Superintendent.

3.2.3

Question without notice from the public

3.3

QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 14 Report to Council meeting on 23 January 2017

3.4

NOTICES OF MOTION

3.4.1 PROVISION OF AMBIENT TOILETS IN PUBLIC AMENITIES IN DEVONPORT - ALD T M MILNE - NOTICE OF MOTION File: 13086 D450700

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2015, a notice of motion has been received from Alderman T M Milne.

ATTACHMENTS Nil

MOTION

“That Council undertake an investigation of the regulatory requirements of adding ambient signage and hand rails in one toilet in each location where the Devonport City Council has responsibility for public toilets and then proceed with a costing and add this to the future works program. These toilets will be additional to the already in situ disabled toilets.”

SUPPORT An ambient toilet has handrails and is accessible for disabled people who have some ability to stand and walk. References: http://www.disabilityaccessconsultants.com.au/need-ambulance-toilet-ambient-toiletactually-ambulant-toilet/ I have recently been on a survey mission of public toilets in Devonport and found that neither the Carpark toilet in Four Ways or CMax carpark have ambient access toilets. Ambient access toilets are already installed at the homemaker centres shared building housing MacDonald and Subway. With more and more people requiring special assistance within the area and the public toilets holding only one disability toilet that is used by both parents and disabled there is a real need to update and provide more service in this area. To add to this I have also had a discussion with a member of the public regarding the height of toilets in the Stewart Street public toilet block. Apparently they are extremely low and difficult to negotiate.

OFFICER’S COMMENTS

The Building Code of Australia requires that in addition to the required accessible unisex toilet at any bank of toilets, a compartment suitable for use by a person with an ambulant disability must also be provided for use by males and females. This has been a requirement since 1 May 2011. Council facilities constructed since May 2011 comply with this requirement. For example Splash Aquatic Centre and the new toilets at Pioneer Park. The new buildings currently being constructed as part of LIVING CITY will also incorporate ambulant disability facilities. When work completed within an existing building is deemed cosmetic only (ie, paint, partitions, urinals and basins replaced) there is no requirement to comply. This was the situation with the upgrade of the facilities in the Fourways Car Park. ITEM 3.4.1

PAGE 15 Report to Council meeting on 23 January 2017

Requirements for a sanitary compartment for people with ambulant disabilities are less stringent than for accessible toilets, essentially, they must be within specified dimensions, increased height pan, grab rails on each side, mandated Braille signage. Converting existing toilet compartments to meet the requirements will involve more than installing signage and grab rails. An audit of Councilâ&#x20AC;&#x2122;s existing public amenities can be completed in house and a full costing of the required works at each location provided for future budget deliberations.

ITEM 3.4.1

PAGE 16 Report to Council meeting on 23 January 2017

3.4.2 POSSIBLE RELOCATION OF AMBULANCE AND FIRE BRIGADE SERVICES IN DEVONPORT - NOTICE OF MOTION - ALD A J JARMAN File: 3075 D454788

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2015, a notice of motion has been received from Alderman A J Jarman.

ATTACHMENTS 1.

Tasmanian Government - Request To Relocate Devonport Ambulance/Fire Station

MOTION

“That Council write to the State Government and ask that they consider relocating the current emergency services of both Ambulance and Fire Brigade in Devonport to a more appropriate location nearer to the highway.”

SUPPORT The State Emergency Services have one of the most desirable locations in Devonport. Now that the LIVING CITY Project is underway, there have been further developments in the CBD, including the Hillstreet Grocer complex, the Canoe and Surf future development as well as the future Hotel Precinct for LIVING CITY which is out to public consultation. This being part of the future plan, I think now is the time for the emergency services to be relocated out of the Victoria Parade section of town. There has been growing discontent with having both services having to move swiftly through one of our busiest sections of the City, on a one lane Formby Road, to make their way to the highway. At times Council block the Formby Road section for various events at the Roundhouse Part section as well, which again hampers both services quick access out of the area.

OFFICER’S COMMENTS Council have considered this matter a number of times in recent years and determined in May 2007 and again in December 2011 to write to the Emergency Services Minister of the day requesting relocation of the Fire and Ambulance Stations. The most recent response is attached for information.

ITEM 3.4.2

PAGE 17 Tasmanian Government - Request To Relocate Devonport Ambulance/Fire Station

ITEM 3.4.2

ATTACHMENT [1]

PAGE 18 Report to Council meeting on 23 January 2017

3.4.3 MERSEY COMMUNITY HOSPITAL - FUTURE FUNDING - NOTICE OF MOTION - ALD S L MARTIN File: 27716 D456693

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2015, a notice of motion has been received from Alderman S L Martin.

ATTACHMENTS Nil

MOTION

“That Council authorise the Mayor, if he deems it necessary, to travel to Canberra to meet with and lobby the new Federal Minister for Health regarding the future funding arrangements for the Mersey Community Hospital.”

SUPPORT Now there is a new Federal Minister for Health appointed, approval from Council is sought which would allow further representation to be made on behalf of the community regarding the funding arrangements for the Mersey Community Hospital.

OFFICER’S COMMENTS

The Mersey Community Hospital funding arrangements continue to be a source of concern for the community.

ITEM 3.4.3

PAGE 19 Report to Council meeting on 23 January 2017

4.0

PLANNING AUTHORITY MATTERS There are no items in this agenda to be considered by Council in its capacity as a Planning Authority.

ITEM 4.0

PAGE 20 Report to Council meeting on 23 January 2017

5.0

REPORTS

5.1

RESERVES, PARKS AND GARDENS BY-LAW File: 22256 D452605

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.1

Review and amend governance structures, policies and procedures to adapt to changing circumstances

SUMMARY To approve the affixing of the Common Seal to Reserves, Parks and Gardens By-law No. 1 of 2017.

BACKGROUND At Council’s November 2016 meeting, it resolved as follows (Min 210/16 refers): That Council: a)

in accordance with Section 156 of the Local Government Act, 1993, approve the intent to make a by Reserves, Parks and Gardens By-law by absolute majority; and

authorise the General Manager to forward the draft Regulatory Impact Statement to the Director of Local Government for consideration.

STATUTORY REQUIREMENTS In accordance with Section 145 of the Act, a Council may make a by-law in respect of any Act, matter or thing for which a Council has a function or power under this or any other Act. Section 156(1) of the Act requires a Council in making a new by-law, must announce publicly that it intends to make a by-law. This resolution must be made at a Council meeting and must be made by an absolute majority of Aldermen. Furthermore, Council is guided by Part 11 of the Act in regards to the development, drafting and adopting of a by-law under its jurisdiction. The process for adopting a by-law is as follows: 

Council passes a formal resolution (by absolute majority) of its intention to make a by-law;



Council prepares a draft Regulatory Impact Statement and referral is made to the Director of Local Government for consideration;



Upon receipt of the certificate of approval from the Director, Council gives notices of the proposed by-law and carries out public consultation;



Copies of the RIS and the by-law are made available for public inspection and submissions are invited;



Following the closure of the submissions, Council is required to consider all submissions and alter the by-law if necessary, by absolute majority;



Council makes the by-law under its common seal;



The by-law is certified by a legal practitioner and the General Manager; ITEM 5.1

PAGE 21 Report to Council meeting on 23 January 2017



The by-law must be published in the Tasmanian Government Gazette within 21 days of being made by Council;



The General Manager is to make the by-law available on the Council website;



The by-law is to be submitted to the Subordinate Legislation Committee as required within seven working days of publication in the Gazette;



The by-law is tabled in Parliament within 10 sitting days of publication in the Gazette;



General Manager to send a sealed copy of the by-law to the Director of Local Government, and certification under Section 162 of the Act with a statement explaining the purpose and effect of the by-law and the outcome of public consultations in respect of the by-law.

DISCUSSION Following the Council’s November 2016 meeting, the draft Regulatory Impact Statement was forwarded to the Director of Local Government for approval. The approval was received on 6 December 2016 (see attached). The draft By-law was also forwarded to Simmons Wolfhagen for checking and their minor edits noted. Feedback was also sought from the Department of Police, Fire and Emergency Management (DPFEM) and Crown Lands Service as part of the consultation. DPFEM provided detailed advice, particularly in regards to what they believed to be redundant clauses due to other acts of legislation (eg Police Offences Act 1935, Litter Act 2007) and these clauses have therefore been deleted as appropriate. With regard to offences in the proposed by-law that duplicate offending in various Acts of Parliament, it is preferable that any prosecutions be undertaken by Police in the latter legislation. This is particularly the case where there is the likelihood of any conflict, as Police Officers are trained and equipped to deal with such situations, where Council’s authorised officers may be exposed to unnecessary risk. Taking into consideration these comments, the Bylaw has been altered accordingly. A copy of the DPFEM feedback is attached. An email was received on behalf of the Arboretum asking if the use of drones in reserves had been considered. The use of drones is controlled under the Civil Aviation Safety Regulations 1998 and therefore it is not deemed necessary to include reference in the bylaw. Attached is a marked up version of the By-law highlighting changes/deletions as well as a clean version of the finalised By-law. The By-law, once certified by Council, will be certified by the legal practitioner who has already provided advice as to its content and is able to certify it once approved by Council. The current By-law expires on 22 January 2017 and whilst the proposed By-law will not come into force until such time as it has been certified, it is anticipated that this period will only be 2-3 weeks maximum.

COMMUNITY ENGAGEMENT As part of the adoption process for by-laws, public consultation is required. Public consultation commenced on 10 December and closed on 6 January 2017. The consultation ran for longer than the legislated 21 day period due to the Christmas period. The proposed By-law was placed on Council’s website, facebook page, Speak Up Devonport, and other media opportunities as they arose. ITEM 5.1

PAGE 22 Report to Council meeting on 23 January 2017

During this time, only one query was received from the public. Feedback was sought from DPFEM and Crown Lands Services. Detailed feedback was received from DPFEM but no comment was received from Crown Lands Services.

FINANCIAL IMPLICATIONS There will be legal costs involved in the adoption of the By-law. However, these costs are not expected to be significant, and are required due to the legislative requirements of adopting a by-law.

RISK IMPLICATIONS 

Asset & Property Infrastructure The by-law enables Council to protect, control and regulate its reserves, parks and gardens, through regulation of acceptable and compliant use.



Legal Compliance The adoption of the by-law will legally enable Council to facilitate accepted behaviour and activities in its reserves, parks and gardens, through the ability to issue infringement notices for breaches of the by-law.



Environmental Sustainability The protection of Council’s reserves, parks and gardens, through controlled use and approved activity, supports the sustainability and preservation of these assets.

CONCLUSION Feedback received in respect to the proposed By-law has all been considered and included in the by-law as deemed appropriate. The proposed By-law is now ready to be formally approved by Council for affixing of its common seal and subsequent certification by the General Manager and a legal practitioner.

ATTACHMENTS 1.

Certificate for approval of Regulatory Impact Statement

Feedback from DPFEM regarding proposed Reserves, Parks And Garden ByLaw

Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

Updated By-law Reserves Parks and Gardens - Clean copy after consultation

RECOMMENDATION Council authorise the affixing of its Common Seal to the Reserves Parks and Gardens ByLaw No. 1 of 2017 and its subsequent certification by the General Manager and a legal practitioner.

Author: Position:

Karen Hampton Governance Coordinator

Endorsed By: Position:

ITEM 5.1

Paul West General Manager

PAGE 23 Certificate for approval of Regulatory Impact Statement

ITEM 5.1

ATTACHMENT [1]

PAGE 24 Feedback from DPFEM regarding proposed Reserves, Parks And Garden ByLaw

ITEM 5.1

ATTACHMENT [2]

PAGE 25 Feedback from DPFEM regarding proposed Reserves, Parks And Garden ByLaw

ITEM 5.1

ATTACHMENT [2]

PAGE 26 Feedback from DPFEM regarding proposed Reserves, Parks And Garden ByLaw

ITEM 5.1

ATTACHMENT [2]

PAGE 27 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 28 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 29 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 30 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 31 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 32 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 33 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 34 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 35 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 36 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 37 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 38 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 39 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 40 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 41 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 42 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 43 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 44 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 45 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 46 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 47 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 48 Updated By-law Reserves Parks and Gardens - Tracked changes after consultation

ITEM 5.1

ATTACHMENT [3]

PAGE 49 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 50 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 51 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 52 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 53 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 54 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 55 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 56 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 57 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 58 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 59 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 60 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 61 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 62 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 63 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 64 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 65 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 66 Updated By-law Reserves Parks and Gardens - Clean copy after consultation

ITEM 5.1

ATTACHMENT [4]

PAGE 67 Report to Council meeting on 23 January 2017

5.2

COMMUNITY IMMUNISATION PROGRAM File: 28999 D456011

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2

Provide appropriate support to elected members to enable them to discharge their functions

SUMMARY The purpose of the report is to provide Council with facts and information to support a recommendation to withdraw from its current Community Immunisation Program.

BACKGROUND Section 57 of the Public Health Act 1997 provides that “A council must develop and implement an approved program for immunisation in its municipal area.” Such a program must be approved by the Director of Public Health. The program that has been maintained by Council in past years involves both school immunisations, which are mandated by the National Immunisation Program Schedule (NIPS), and the community program which is not mandatory. The NIPS identifies a “school” program as covering 10 to 15 year olds. In practice the school program is funded by the Federal Government but those funds are administered by the State Government which determines the extent of the program. In Tasmania the school program is currently restricted to year 7 students. The community program is currently provided monthly by attendance of external registered nurse immunisers and Council staff at the East Devonport Recreation Centre. The service is provided free of charge to the community and it is noted that Devonport is the only Cradle Coast Council that continues to provide such a service. Community Immunisation Programs were traditionally included in all council immunisation programs because until recent years, unlike councils, General Practitioners did not have access to funded vaccines and therefore there was a cost implication for the public. This is no longer the case and most GP clinics will provide such a service by bulk billing. It is likely that demand for child immunisations is now heavily influenced by a Federal Government policy, introduced in January 2016, which sees family assistance welfare payments stopped if children up to 4 years of age do not complete the vaccination program as set out in the NIPS. Council records suggest that while the school program is strongly patronised only small numbers access the community program. It is clear therefore that the vast majority of child immunisations are now being provided through GP clinics.

STATUTORY REQUIREMENTS Section 57 of the Public Health Act 1997 requires Council to develop and maintain an approved immunisation program. Council is not, however, required to include community immunisations in such a program.

DISCUSSION There are questions that arise from an objective assessment of the worth and the cost of administration of the Community Immunisation Program. ITEM 5.2

PAGE 68 Report to Council meeting on 23 January 2017

Firstly, in order to meet the potential “risks” associated with such a program, and to comply with State and Federal regulations about the administration of vaccines Council must provide the following resources: 

two registered nurse immunisers, who are retained for a minimum of two hours per immunisation session at a current cost of $67.13 per hour (in addition, there are normal employee overheads which apply);



one Council Health Officer and one administrative assistant to transport the vaccines, ensure they are maintained at the appropriate temperature, set up the venue and then carefully scrutinise mandatory consent forms to identify that they are completed and signed and that the nominated person is the recipient of the vaccine;



Council is then responsible for the recording of vaccination details into the National VacciWise system, and this can involve an extra hour of administrative input;



Council must also meet the costs of advertising community clinics in the public notice section of the Advocate.

Council is currently reimbursed by the State at the rate of $6 per child regardless of whether one or more vaccines is administered. In total, 40 people attended the twelve clinics conducted in 2016. This is an average of only 3.3 patrons. In June 2016, despite Council having to advertise the clinic and incur staff and registered nurse costs in setting it up, there were no attendances. As an example, and allowing only for staff wages and registered nurse costs (at the rate of two hours for nurses and three hours for staff) a clinic attended by three children would cost $460. Council would be reimbursed only $18. All of the vaccinations offered through the community program are available through GP clinics. This is usually done on a bulk bill basis so there is no cost impost for parents or guardians. A further advantage of immunisations through a GP clinic is that a child’s other medical issues can be raised with a medical practitioner. Most GP clinics would also offer community nurse facilities, which means a child can be assessed to detect any “development” problems. Community nurses are able to refer a child to a wide range of support services - such as paediatricians, psychologists and speech therapists. The only minor inconvenience with the discontinuance of the program would be that new Council staff requiring Hepatitis A and B vaccines are usually directed to a community clinic. This could easily be overcome by having the vaccines administered at a GP clinic.

COMMUNITY ENGAGEMENT No community consultation has been conducted to date. Given the small numbers who have accessed the program over the past year, and the fact that Devonport is the only Cradle Coast Council offering such a program, community consultation is not considered necessary.

FINANCIAL IMPLICATIONS There would be a budgetary saving if Council were to discontinue the Community Immunisation program.

ITEM 5.2

PAGE 69 Report to Council meeting on 23 January 2017

RISK IMPLICATIONS No significant risk implications attach to a decision to discontinue the Community Immunisation Program.Â

CONCLUSION Council is bound by the provisions of Section 57 of the Public Health Act 1997 to deliver an immunisation program. Such a program must include school immunisations as directed by the Tasmanian Director of Public Health. Apart from the costs of administering the program, the low attendance figures demonstrate a preference in the community for accessing vaccination services through GP clinics. GP clinics have the added advantage of providing a child with access to a more holistic range of medical and associated services. The Community Immunisation Program that has been maintained by Council for many years is not mandatory, there are obvious benefits for children receiving immunisations from a GP clinic, and an examination of the numbers using the program and the costs of providing it present a strong argument for it to be discontinued. This would then bring Councilâ&#x20AC;&#x2122;s immunisation program in line with its neighbouring Councils.

ATTACHMENTS Nil

RECOMMENDATION That Council discontinue the Community Immunisation Program with immediate effect and issue a Media Release advising the community of that decision.

Author: Position:

Brian May Development Manager

Endorsed By: Position:

ITEM 5.2

Paul West General Manager

PAGE 70 Report to Council meeting on 23 January 2017

5.3

FINANCE REPORT FOR DECEMBER 2016 File: 26544 D456363

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.5.1

Provide financial services to support Council's operations and meet reporting and accountability requirements

SUMMARY To report the details of Council’s financial position and operational outcomes against budget for the current financial year.

BACKGROUND Financial reports are provided to Council for information.

STATUTORY REQUIREMENTS No statutory requirements relate directly to this report.

DISCUSSION The attached report provides an overview of Council’s financial position and year to date operating result as of 31 December 2016. Included in the report are the following: Financial Summary – This report provides an overview of Council’s Operational and Capital Income and Expenditure, along with details on cash position and Debtors information for the reporting period. Summarised Operating Report – This report provides a summary of operational income and expenditure for the period to date compared to both the YTD Budget and Annual Budget. The Report has been amended to include the Forecast Operating Position as at the date of the Report. Financial Charts – These charts provide a visual representation of year to date Income and Expenditure compared to budget and prior year, plus a Capital Expenditure chart which demonstrates the progress of the current year capital plan against budget and prior year capital plan information for reference. Balance Sheet Report – This report provides a snapshot of Council’s financial position at the end of the reporting period. Capital Expenditure Report – This report provides a list of all approved capital expenditure projects with their allocated budget, YTD expenditure and forecast expenditure including commentary in relation to budget variances, as well as whole of project budget and cost for those projects which span more than one financial year.

COMMUNITY ENGAGEMENT No community engagement was required for this report.

FINANCIAL IMPLICATIONS This report presents Council’s operating result and financial position and is provided for information purposes. ITEM 5.3

PAGE 71 Report to Council meeting on 23 January 2017

RISK IMPLICATIONS 

Financial Inaccurate financial information could lead to poor financial decision making.

CONCLUSION The monthly financial report provides an overview of Council’s operating result and financial position at the end of the reporting period.

ATTACHMENTS 1.

Council Meeting - Attachment 1 - Finance Report - Dec 2016

Council Meeting - Attachment 2 - Capital Works Report - Dec 2016

RECOMMENDATION That Council receive and note the Finance Report for December 2016.

Author: Position:

Rodney O’Rourke Accountant

Endorsed By: Position:

ITEM 5.3

Kym Peebles Executive Manager Performance

Organisational

PAGE 72 Council Meeting - Attachment 1 - Finance Report - Dec 2016

ATTACHMENT [1]

Devonport City Council FINANCE REPORT - DECEMBER 2016 YTD The operating result for December Year to Date is a deficit of $401K which represents a 3.1% loss on budget. The unfavourable result is due to the market value adjustment of $1.7M relating to the early payout of loans held with Tascorp. The loss is partially offset by gains in the areas of: , investment income, rates/services income, employee expenses and materials/services expenses. At this stage the operating result for the financial year ending June 2017 is forecast to be a deficit of $358K. Operating Revenue Rates & Service Charges - $299K Favourable Rates and services charges are ahead of budget due to a significant number of both commercial and residential supplementary assessments processed late in 2015/16 therefore increasing rate income processed in the 1/7/2016 rate run. A $340K forecast adjustment has been made. In addition the gain includes approximately $67K of unbudgeted rates income from previously exempt independent living units, the additional income has been partially offset by a 80% remission (refer 'Other Expenses' below). Fees and User Charges - $21K Favourable Fees and user charges are currently slightly ahead of budget largely due to: development fees $63K, Certificates income $28K & property leases $22K, these gains are partially offset by unfavourable variations in parking fees $33K, infringement income $19K, sale of goods $16K and animal registrations $13K. Grants - Operating - $2K Favourable Variations are relatively minor and relate to a favourable variation in corporate revenue partially offset by an unfavourable variation for the Devonport Regional Gallery. Contributions - Operating - $8K Unfavourable The unfavourable variation relates to marketing and events sponsorship partially offset by favourable developer contributions. Dividend Income - $292K Favourable The favourable variation relates largely to amounts received from Dulverton Waste Management in the form of increased tax equivalence income under the National Tax Equivalence Regime (NTER) including a 'top up' NTER instalment relating to 2015/16 of $112K. In additon a Taswater NTER 'top up' relating to 2015/16 of $60K was received in December. A forecast adjustment of $300K has been made. Profit sharing - $19K Unfavourable The unfavourable variation relates to a 50% profit sharing arrangement with Belgravia Leisure and is based on the 2015/16 trading period of Splash Aquatic and Leisure Centre. A $19K forecast adjustment has been made. Interest Income - $101K Favourable The favourable variation relates to interest income as a result of a higher than expected investment balance at the beginning of the financial year and improved interest rates through the use of short term deposits. A $100K forecast adjustment has been made. Other Revenue - $78K Favourable The majority of the favourable variation relates to the recovery of outstanding parking fines $29K, workers compensation insurance and other insurance claims $21K, private works income $18K, and additional fuel tax rebate including an adjustment relating to prior years of $7K. Operating Expenses Employee Benefits - $378K Favourable Expenditure on employee benefits is below budget, the favourable variation consists of: direct employee costs $162K, leave entitlements $58K, employee related costs (training, w/comp & payroll tax) $129K and superannuation $28K. The variation can be attributed in part to unfilled vacancies as the budget for employee costs was based on 148.5 FTE's whereas the actual YTD figure for December totalled 144.62 FTE's. A forecast adjustment of $211K has been made. Materials and Services - $356K Favourable Expenditure on materials is currently less than budget particularly in the areas of: consultants $213K, general expenses $88K, advertising and printing $55K, utilities $42K and computer services $26K, these favourable variations were partially offset by above budget contractor expenditure $99K, particularly in the areas of urban and rural roads maintenance. Actual and budget expenditure are expected to more closely align as the year progresses.

ITEM 5.3

PAGE 73 Council Meeting - Attachment 1 - Finance Report - Dec 2016

ATTACHMENT [1]

Depreciation - $51K Unfavourable Depreciation is currently above budget with the majority of the unfavourable variation in the areas of: Stormwater, Urban Roads and the Aquatic Centre. Financial Costs - $1.76M Unfavourable The variance relates predominantly to an interest rate market adjustment paid to the Tasmanian Public Finance Corporation (Tascorp) on the early payout of existing Tascorp loans. The loans were refinanced through ANZ with competitive interest rates expected to result in future interest savings. A forecast adjustment of $1.76M has been made. Levies & Taxes - $74K Unfavourable The unfavourable variation relates to Council rates and land tax. Council rates charged to the aquatic centre exceed budget, the increase in rates charges is directly related to a supplementary revaluation reflecting the capital upgrade of the facility. A $49K forecast adjustment has been made. Other Expenses - $26K Favourable The variation in other expenses is predominantly due to a gain in election expenses partially offset by an unbudgeted 80% general rate remission provided for independent living units .

Internal Charges and Recoveries - $39K Unfavourable Internal charges and recoveries are behind budget as a result of fewer labour hours being capitalised than planned. Net recoveries from Operations are behind budget by $45K, Infrastructure is ahead of budget by $4K and plant is ahead of budget by $2K. According to the Works system, to the end of December 2016, a total of 5,811 labour hours have been capitalised compared to a budget of 6,611 hours.

Balance Sheet The balance of Capital Work in Progress at the end of December is $16.7M, of which $14.9M relates to prior years projects not yet capitalised, including $11.2M in relation to the LIVING CITY Project. To date, $2.35M has been capitalised of which $2.28M relates to prior year capital projects.

ITEM 5.3

PAGE 74 Council Meeting - Attachment 1 - Finance Report - Dec 2016

SUMMARISED OPERATING REPORT YTD Budget

ATTACHMENT [1]

YTD to December 2016 YTD Variance $ %

Actual

Full Budget 2017

Forecast 2017

INCOME Rates and Service Charges

26,913,475

27,212,362

298,887

1.1%

26,970,475

27,310,475

Fees and User Charges

3,102,777

3,123,296

20,518

0.7%

6,337,100

6,387,100

Grants - Operating

1,055,000

1,057,449

2,448

0.2%

2,127,000

58,040

50,433

-13.1%

81,790

397,000

689,277

292,277

73.6%

2,007,000

2,307,000

Contributions - Operating Dividend Income Profit Sharing

(7,607)

30,000

11,002

(18,998)

-63.3%

30,000

11,000

Interest Income

125,000

226,111

101,111

80.9%

250,000

350,000

Other Revenue

529,166

607,179

78,013

14.7%

1,058,832

32,210,458

32,977,108

766,650

2.4%

38,862,197

39,633,197

Employee Benefits

6,111,625

5,733,249

378,376

6.2%

12,125,543

11,914,543

Materials and Services

6,205,911

5,849,476

356,435

5.7%

13,019,128

13,075,128

Depreciation

4,155,400

4,206,879

(51,479)

-1.2%

8,310,800

334,290

2,097,363

(1,763,073)

-527.4%

1,077,441

2,851,441

1,969,195

2,043,309

(74,114)

-3.8%

3,237,643

3,296,643

637,532

611,949

25,583

4.0%

1,068,170

1,112,170

(284,579)

(245,667)

(38,912)

13.7%

TOTAL INCOME

EXPENSES

Financial Costs Levies & Taxes Other Expenses Internal Charges and Recoveries

TOTAL EXPENSES NET OPERATING SURPLUS / (DEFICIT)

(569,157)

19,129,373

20,296,558

(1,167,185)

-6.1%

38,269,569

39,991,569

13,081,085

12,680,550

(400,535)

-3.1%

592,628

(358,372)

CAPITAL ITEMS Grants - Capital Contributions - Capital Gain / Loss on Disposal of Assets Change in Value of Investment in DRWMA

TOTAL CAPITAL ITEMS NET SURPLUS / (DEFICIT) Own Source Revenue:

(569,156)

1,181,157

3,196,197

2,015,040

170.6%

4,928,434

12,000,000

2,093,013

(9,906,987)

-82.6%

14,200,000

100,000

(919,449)

13,281,157

4,369,761

26,362,242

17,050,311

96.5%

96.6%

ITEM 5.3

(1,019,449) -1019.4% -

(699,000)

0.0%

105,000

-67.1%

18,534,434

(9,311,932) -35.3%

19,127,062

(8,911,397)

94.3%

PAGE 75 Council Meeting - Attachment 1 - Finance Report - Dec 2016

ATTACHMENT [1]

FINANCIAL SUMMARY

YTD to December 2016

Operating Summary

YTD Budget

Actual

Annual Budget

Revenue Expenditure

32,210,458 19,129,373

32,977,108 20,296,558

38,862,197 38,269,569

Operating Position

13,081,085

12,680,550

592,628

Capital Expenditure Summary

Annual Budget

Capital Expenditure

Actual

42,088,765

8,442,742

Current Forecast 39,633,197 39,991,569 (358,372)

Annual Forecast 42,293,904

Cash Information December 2016 Operat ing Account (Reconciled balance) Int erest-Earning Deposit s

Debtor Information

Rates Debt ors Infringement Debtors Sundry Debtors Planning & Healt h Debt ors

December 2016

June 2016

Rates Debtors Ageing

10,110,256 84,864 261,770 32,808

(3,095) 113,998 359,988 9,696

10,489,697

480,587

2016/2017 - Current 2015/2016 - 1 Year 2014/2015 - 2 Y ears 2013/2012 - 3 Y ears 2012/2013 - Older

Cash Investment Information Actual Rate ANZ Cash Deposits - At Call ANZ Loan Repay. A/c - (existing loans) - At Call CBA Cash Deposit s - At Call AMP - Term Deposit Myst at e - Term Deposit ANZ - Term Deposit

2.00% 2.00% 1.00% 2.95% 211 days mat uring 7/03/2017 2.70% 120 days mat uring 3/03/2017 2.50% 90 days mat uring 22/3/2017

June 2016

1,897,407 27,240,159

3,240,687 13,546,681

29,137,566

16,787,368

December 2016 9,866,929 113,950 51,577 25,472 52,328

% of Annual Rates 36.3%

10,110,256

December 2016 4,196,199 36,526 1,007,434 5,000,000 4,000,000 13,000,000 27,240,159

All cash invest ment s are invested in compliance wit h Council's Investment Policy. Benchmarks: BBSW90 Day Index RBA Cash Rat e

1.83% 1.50%

Commentary This report provides a high level summary of operational income and expenditure, capit al expendit ure and t he cash and receivables position as at t he date of the report .

ITEM 5.3

PAGE 76 Council Meeting - Attachment 1 - Finance Report - Dec 2016

ITEM 5.3

ATTACHMENT [1]

PAGE 77 Council Meeting - Attachment 1 - Finance Report - Dec 2016

BALANCE SHEET REPORT

ATTACHMENT [1]

As at December 2016 31 Dec 2016

30 Jun 2016

1,897,407 175,932 27,240,159 10,110,256 84,864 261,770 32,808 77,610 71,834 302,721 40,255,361

3,240,687 187,524 13,546,681 (3,095) 113,998 359,988 9,696 991,162 75,834 238,912 18,761,387

Current Assets Cash at Bank and On Hand Trust Deposits Cash Investments Receivables - Rates and Utility Charges Receivables - Infringements Receivables - Sundry Receivables - Planning & Health Accrued Revenue Prepayments Net GST Receivable

Non Current Assets Dulverton Regional Waste Management Authority TasWater Property, Plant & Equipment Accumulated Depreciation - PP&E Capital Work in Progress

4,739,203 85,664,333 667,242,328 (256,298,045) 16,694,632 518,042,451

4,739,203 85,664,333 665,671,066 (254,027,708) 10,395,235 512,442,128

558,297,812

531,203,515

1,781,157 11,649,421 215,042 732,000 958,562 1,145,272 16,481,454

420,707 2,575,619 182,754 892,023 1,023,424 1,123,133 6,217,660

Loans - Non-Current Long Service Leave - Non-Current

19,376,000 454,889 19,830,889

19,615,333 454,889 20,070,222

Total Liabilities

36,312,342

26,287,882

521,985,469

504,915,633

297,322,422 1,467,918 9,267,428 196,878,567 12,679,373 4,369,761

297,301,720 1,467,918 9,267,428 194,276,437 1,763,615 838,515

Total Equity

521,985,469

504,915,633

Current Ratio:

2.44

3.02

Total Assets Current Liabilities Trade Creditors Accruals Trust Liability Loans - Current Annual Leave Long Service Leave - Current

Non Current Liabilities

Net Assets Equity Asset Revaluation Reserve Asset Revaluation Reserve - Associates Other Reserves Accumulated Surplus Operating Surplus / (Deficit) Capital Surplus / (Deficit)

The Current ratio indicates Council's ability to pay its debts as and when they become due. A ratio of one or higher is required for the entity to remain solvent.

ITEM 5.3

PAGE 78 Council Meeting - Attachment 2 - Capital Works Report - Dec 2016

ATTACHMENT [2]

Devonport City Council Capital Works Income & Expenditure Report for December 2016 Funding 2016/17

Annual Budget $

Additional Funds Carried forward & Total Budget adjustments Available $

Expenditure 2016/17

Performance Measures

Balance

External Funding Included in Total

Forecast

Actual

Commitments

Total Expenditure

Remaining Funds

Works Start

Month

Feb 2017

Works % Completion Budget

Comments

Spent

Summary Open Space & Recreation

Facilities Stormwater Transport Living City Plant & Fleet Other Equipment

Total Capital Works

414,000

343,995

757,995

29,000

721,552

112,437

58,967

171,404

586,591

2,224,000 742,000 5,517,000 30,000,000 809,300 152,000

122,418 55,273 607,722 704,915 189,499 206,643

2,346,418 797,273 6,124,722 30,704,915 998,799 358,643

1,487,434 15,500,000 -

2,327,741 786,444 6,395,810 30,704,915 998,799 358,643

194,864 154,729 1,419,526 6,257,341 199,093 104,753

143,333 275,184 1,880,616 938,061 1,576

338,197 429,913 3,300,142 7,195,401 199,093 106,330

2,008,221 367,360 2,824,580 23,509,514 799,706 252,313

39,858,300

2,230,465

42,088,765

17,016,434

42,293,904

8,442,742

3,297,737

11,740,479

30,348,286

100,907

45,609

14,489

60,098

40,809

Open Space & Recreation CP0099

Mersey Vale - MBS stage 1

CP0106 CP0111 CP0116

Mersey Vale - Memorial Garden Pioneer Park - New Toilets & Parenting Facilities Dev onport Ov al Practice Wicket Upgrade

CP0120 CP0121 CP0124 CP0125 CP0126 CP0127

Sister Cities - 20 year Anniv ersary , Cherry Blossom Julie Burgess - interpretiv e and information signage Mariners Park - Seawall mowing strip Victoria Parade boat ramp shared path alterations Victoria Parade shared path rail crossing Bluff Road - Fitness equipment renewal

59.6% Construction nearing completion, lid lifting equipment due t o arrive one site shed is const ruct ed

CP0128 CP0129

Signage Strategy Actions Don Riv er Rail Trail - Don to Tugrah grav el track

CP0130 CP0131

Home Hill - Facility signage Path lighting - Victoria Parade, 250m from Cenotaph north

CP0132 CP0133

Pioneer Park - road safety bike park Mersey Vale Cemetery - Niche wall fence

Total Open Space & Recreation

38,584 18,762

19,200

5,000

10,000

38,584 10,266

10,266 -

11,813 -

11,813 10,266 -

26,771 8,496

CF CF

Feb 2017 completed

19,200

TBA

(896)

completed

30.6% final defect s being resolved 54.7% 0.0% Financial contribution only once works are completed by Club

30,000 90,000

35,000

15,000 70,000 30,000

36,542

86,000

6,253

5,896

10,000

completed

30,000

3,244

26,756

Feb 2017

Mar 2017

125,000

1,130

123,870

Mar 2017

Apr 2017

0.9% Design progressing

15,000

243

14,757

Mar 2017

Apr 2017

1.6% Design progressing

70,000

32,595

4,740

Jan 2017

Mar 2017

66,542

Nov 2016

June 2017

86,000

209

85,791

TBA

32,665

65,260

117.9% 0.0% 10.8% Construction pending

93.2% Construction underway 0.0% 0.2% Public consulat ion underway

5,000

Mar 2017

Apr 2017

0.0%

52,000

180

51,820

Mar 2017

Apr 2017

0.3% Design progressing

109,000

5,973

103,027

7,000

7,092

721,552

112,437

29,000

80,000

7,000 414,000

109,000

29,000

7,000 343,995

757,995

29,000

58,967

171,404

(92)

Mar 2017

completed

586,591

5.5% Tender advertised 101.3% 22.6%

Facilities CB0059

Public Art

23,418

CB0069

Mersey Vale Cemetery - Depot Shed & Staff Amenities Improv ements

84,000

81,599

CB0072

Fourways Car Park Toilet & Parenting Facilities Upgrade Aquatic Centre Pool Heating System

15,000

7,197

CB0074

45,000

36,527

44,488

CB0075

DECC - Accessible seating

20,000

CB0076

Aquatic Centre - Rainwater Tanks

14,000

CB0077

Aquatic Centre - HVAC works

CB0078

Works Depot â&#x20AC;&#x201C; Vehicle wash bay

CB0079

Waste Transfer Station - Push pit roof

CB0080

Art Gallery and DECC Integration

CB0081

BSMC - Facility signage

6,200

90,000

180

100,000

276

23,418

TBA

0.0%

81,599

2,401

completed

97.1%

7,197

7,803

completed

48.0%

44,488

512

completed

98.9%

7,700 -

20,000

Dec 2016

Sep 2017

6,200

7,800

Oct 2016

completed

7,880

82,120

Feb 2017

Mar 2017

276

99,724

TBA

150,000

688

6,750

7,438

142,562

TBA

1,800,000

53,172

126,984

180,156

1,619,844

Apr 2017

Dec 2017

Dec 2016

completed

5,000

Total Facilities

81,599

2,224,000

5,000 122,418

2,346,418

5,000

1,062

1,899

2,961

2,039

2,327,741

194,864

143,333

338,197

2,008,221

ITEM 5.3

0.0% Part of Art Gallery relcoat ion project 44.3% 8.8% 0.3% Design options being invest igat ed 5.0% Design options being invest igat ed 10.0% Design progressing 59.2% 14.4%

PAGE 79 Council Meeting - Attachment 2 - Capital Works Report - Dec 2016

ATTACHMENT [2]

Funding 2016/17

Annual Budget $

Transport

Additional Funds Carried forward & Total Budget adjustments Available $ $

Expenditure 2016/17 External Funding Included in Total $

Forecast $

Actual $

Commitments $

Performance Measures

Balance

Total Expenditure $

Remaining Funds $

Works Start Month

Works % Completion Budget Month Spent

Comments

CT0138

Winspears Road Footpath Renewal

27,238

23,500

23,125

CT0151

Mersey Road Footpath Renewal

30,902

15,000

17,502

23,125

4,113

completed

84.9%

18,712

12,190

completed

60.6%

CT0152

Mersey Bluff Carav an Park -Internal Road

89,820

86,000

80,503

CT0156

Stony Rise Road New Footpath - Middle Road to

22,066

15,000

14,847

80,503

9,317

completed

89.6%

14,847

7,219

completed

CT0159

Kelcey Tier - Mersey Main Road Junction

193,225

193,000

191,959

67.3%

191,959

1,266

completed

CT0160

Dev onport Road - McLeod Av enue to Horsehead Creek Renew.

131,661

144,000

148,727

12,000

160,727

(29,066)

completed

CT0164

Steele St Fenton St Intersection Upgrade

550,000

63,844

430,688

494,531

55,469

Nov 2016

Feb 2017

89.9% Construction progressing

CT0165

William St Renewal Best St- Stewart St

500,000

576,000

172,207

364,579

536,786

51,214

Nov 2016

Mar 2017

91.3% Construction progressing, budget increased by

CT0166

800,000

886,000

53,484

628,502

681,986

118,014

Nov 2016

Mar 2017

85.2% Construction progressing - increased project

CT0167

Dev onport Rd Formby Rd Westport Rd Intersection Renewal Reseal Program 2016-17

700,000

650,000

317,933

230,932

548,865

151,135

Oct 2016

Dec 2016

78.4% All sealing complete, some linemarking still to do

CT0168

Buster Rd (Don Riv er) approach barriers

CT0169

Formby Road & Best Street intersection safety

CT0170

1,210

99.3% 122.1% Additional pavement work, service relocat ions and flood damage

88,000

588,000

462,434

$88,000 DSG grant for signals

budget approved IMC 32/16

25,000

275,000

18,000

18,224

6,776

Sept 2016

completed

275,000

11,651

433

12,083

262,917

Feb 2017

Apr 2017

Stephen & Caroline Sts new footpath - northern link to EDRC

60,000

62,000

60,881

455

61,335

(1,335)

completed

CT0171

Woodrising Av e new footpath - Leila Av to Walter St

CT0172

William St safety improv ements - North St to Bluff

55,000

45,000

43,570

11,430

completed

79.2%

50,000

53,000

27,230

24,852

52,082

(2,082)

Oct 2016

completed

104.2%

CT0173

Madden St and Ronald St safety improv ements blackspot

200,000

5,534

3,125

8,659

191,341

Jan 2017

Apr 2017

4.3% Design progressing

CT0174

Tarleton St and Thomas St safety improv ements blackspot

95,000

5,903

1,826

7,728

87,272

Jan 2017

8.1% Construction underway

CT0175

Victoria Parade boat ramp - pedestrian priority

15,000

1,208

13,792

May 2017

8.1% Design progressing

CT0176

Tarleton St Wright St safety improv ements - blackspot

125,000

95,000

125,000

8,384

116,616

Mar 2017

Apr 2017

6.7% Quotations requested

CT0177

Don Reserv e - Sawdust bridge renewal

262,000

3,861

258,139

Mar 2017

Apr 2017

1.5% Contract awarded, cont ractor design underway

CT0178

Middle Road interchange off ramp improv ements

75,000

1,936

73,064

Mar 2017

Apr 2017

2.6% Design progressing

CT0179

Road traffic dev ice renewal

25,000

24,950

Jan 2017

Feb 2017

0.2%

CT0180

Street light prov ision

20,000

13,812

6,188

Nov 2016

TBA

CT0181

Transport minor works

25,000

1,885

23,115

TBA

CT0182

Parking infrastructure renewal

25,000

49,810

49,723

Feb 2017

Mar 2017

0.2%

CT0183

Steele-Rooke-MacFie intersection renewal

350,000

1,527

2,710

4,237

345,763

Feb 2017

Apr 2017

1.2% Design progressing

CT0184

Wright St and Norton Way intersection renewal

80,000

83,500

6,617

68,009

74,626

5,374

Jan 2017

Mar 2017

CT0185

Newton Street renewal

125,000

100,000

7,042

117,958

Jan 2017

Mar 2017

5.6% Construction pending

CT0186

Elizabeth St renewal - Forbes to Hiller

225,000

200,000

234,000

12,131

212,869

Nov 2016

Jan 2017

5.4% Construction underway

CT0187

Ronald St renewal - Madden to Parker

165,000

11,620

153,380

Feb 2017

Apr 2017

CT0188

North Caroline St car park renewal

50,000

54,000

10,365

10,449

39,551

Jan 2017

CT0189

Buster Road renewal - west of Don Riv er (stage 1)

450,000

300,000

8,094

441,906

Apr 2017

Jun 2017

CT0190

Soccer Club Seal car park

190,000

204,000

73,784

184,993

5,007

Dec 2016

Jan 2017

CT0193

Durkins Road reconstruction

Nov 2016

Feb 2017

24,810

350,000

70,000

75,000

111,210

422,000

Total Transport

5,517,000

607,722

6,124,722

1,487,434

6,395,810

1,419,526

ITEM 5.3

1,880,616

3,300,142

2,824,580

72.9% 4.4% Tenders being assessed 102.2%

69.1% 2 locations complete, 1 pending 7.5% Design progressing

93.3% Construction pending

7.0% Design progressing 20.9% Construction underway 1.8% Budget reduced t o $300,000 (res 189/16) 97.4% Construction underway Project added at October Council (res 189/16). Construction underway

53.9%

PAGE 80 Council Meeting - Attachment 2 - Capital Works Report - Dec 2016

ATTACHMENT [2]

Funding 2016/17

Annual Budget $

Stormwater

Additional Funds Carried forward & Total Budget adjustments Available $ $

Expenditure 2016/17 External Funding Included in Total $

Forecast $

Actual $

Performance Measures

Balance

Commitments $

Total Expenditure $

Remaining Funds $

Works Start Month

Works % Completion Budget Month Spent

CS0042

William SW Catchment Upgrade - Stage 5

25,607

20,044

5,563

completed

CS0045

Melrose Road - new culv ert near No.772

29,666

49,400

42,259

(12,593)

completed

CS0050

Minor Stormwater Works 2016-17

CS0051

William SW Catchment Upgrade - Stage 6

CS0052 CS0053

Comments

78.3% 142.5% scope of work increased to eliminate drainage issue - extra costs to be offeset from savings on other project s

30,000

24,940

3,262

28,202

1,798

Aug-16

TBA

275,000

255,000

13,216

218,546

231,762

43,238

Feb-17

Apr-17

84.3% Construction pending

Stormwater outfall risk management -Mersey Bluff

30,000

13,522

8,614

22,135

7,865

Nov-16

Feb-17

73.8% Construction progressing

Tugrah Road Duplication of pipe crossing

45,000

5,795

5,849

39,151

Feb-17

Apr-17

13.0% Design progressing

CS0054

Elanora car park - drainage improv ements

12,000

11,976

Mar-17

Apr-17

CS0055

Squibbs Road drainage improv ements

90,000

9,487

9,130

18,617

71,383

TBA

CS0056

Tugrah Road Roberton Close Stormwater

50,000

45,000

4,523

34,139

38,662

11,338

Dec-16

Mar-17

CS0057

Waste Transfer Station - litter capture

30,000

CS0058

Pit replacements

50,000

18,358

CS0059

49 Sorell st stormwater renewal

75,000

786

CS0060

Sorell Laneway drainage

55,000

1,715

1,200

786,444

154,729

275,184

429,913

367,360

Total Stormwater

Plant & Fleet CF0017

Hire Plant Replacement Plan (including disposal

CF0018

Minor Plant Replacement Plan (including disposal

CF0016

Fleet Replacement Plan (including disposal

Total Plant & Fleet

Other Equipment

94.0%

0.2% 20.7% Design on hold - pending outcome of ident ified threatened species

742,000

55,273

797,273

240 -

77.3% Construction pending

29,940

Mar-17

18,598

31,402

Nov-16

Feb-17

0.2%

786

74,214

Mar-17

Apr-17

1.0%

2,915

52,085

Feb-17

Mar-17

5.3% Design progressing

37.2% Construction progressing

53.9%

603,800

44,641

559,159

7.4% List of identified items to be progressively

32,000

48,316

80,316

14,106

66,210

d items to be progressively 17.6% List ofhidentified

173,500

141,183

314,683

140,346

174,337

d items to be progressively 44.6% List ofhidentified

809,300

189,499

998,799

199,093

799,706

603,800

19.9%

CE0007

Office Equipment (including Tidal art acquisition $10K)

88,000

61,498

149,498

139,498

47,913

101,585

32.0% List of identified items to be progressively

CC0007

Information Technology - Renewal & Upgrades

64,000

145,145

209,145

219,145

56,840

1,576

58,417

150,728

h d program of IT infrastruct ure upgrades 27.9% Ongoing

152,000

206,643

358,643

104,753

1,576

106,330

252,313

29.6%

9,858,300

1,525,550

11,383,850

11,588,989

2,185,401

2,359,676

4,545,078

6,838,772

39.9%

Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY

Living City CB0068

Liv ing City - Strategic Initiativ es

Total Living City TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY

1,516,434

30,000,000

704,915

30,704,915

15,500,000

30,704,915

6,257,341

938,061

7,195,401

23,509,514

30,000,000

704,915

30,704,915

15,500,000

30,704,915

6,257,341

938,061

7,195,401

23,509,514

23.4%

39,858,300

2,230,465

42,088,765

17,016,434

42,293,904

8,442,742

3,297,737

11,740,479

30,348,286

27.9%

ITEM 5.3

July 2016

June 2017

23.4% Project to continue through duration of

PAGE 81 Report to Council meeting on 23 January 2017

6.0

INFORMATION

6.1

WORKSHOPS AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING

There were no Workshops or Briefing Sessions held since the last Council meeting.

ITEM 6.1

PAGE 82 Report to Council meeting on 23 January 2017

6.2

MAYOR'S MONTHLY REPORT File: 22947 D454198

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2

Provide appropriate support to elected members to enable them to discharge their functions

SUMMARY This report details meetings and functions attended by the Mayor.

BACKGROUND This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of December 2016.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of December 2016:                           

Learning Communities Special Interest Group Officially opened Devonport “Just Cuts” Lori Hocking TAS TAFE TAS TAFE Education Architecture Forum Advocate – Christmas promotion Radio 7AD interviews Council Christmas Celebrations; presentation Certificates of Recognition Mersey Community Care Volunteer Christmas function Resident meetings Devonport Christmas Parade Blue Apple East Devonport Christmas in the East Carols by Candlelight Community Choir International Volunteer Day – Devonport Bluff BBQ Munnew Day Centre & Mission Australia Child Care Infrastructure, Works & Development Committee Council Workshop Sea Road Mersey II meeting Children’s University Graduation – Burnie UTAS Graduation – Burnie Skyfields – Dave Sykes Rotarian Esley Dunham Devonport Strikers AGM ABC Radio interview – Belinda King LIVING CITY Waterfront Precinct Media Presentation LIVING CITY Waterfront Precinct Business Presentation East Devonport Primary School End of Year Concert ITEM 6.1

PAGE 83 Report to Council meeting on 23 January 2017

                                  

Devonport Chamber of Commerce & Industry Christmas function P&I Financial Close function Tidal Artisan Market Hillcrest Primary School LIVING CITY presentation by students Uncle Noel’s Pop Up Bar Devonport Mall Sea Road Mersey II arrival in Mersey River Santa Run Carols by Candlelight Briefing Mersey Leven Emergency Management Committee Official Welcome Function & Speech Sea Road Mersey II Planning Authority Meeting Community Services Committee Mersey Leven Emergency Management Committee LIVING CITY Community Consultation Waterfront Precinct Session – Council Chambers Sheffield Health Centre Forum – Sheffield Tasmanian Logistics Committee Devonport Visitor Information Centre Christmas function Meals on Wheels 50th Birthday function and speech Devonport Regional Gallery Christmas BBQ Heaven’s Kitchen Christmas function Devonport High School Presentation Evening East Devonport Primary School Presentation Assembly Minister for Health Michael Ferguson, Mayors Freshney, Thwaites & Bonde - Latrobe Kids Day Out – Devonport Mall Deputy Mayor Annette Rockliff Spreyton Primary School Presentation Assembly Council Ordinary Meeting Second Bite Hamper packing Nixon Street Primary School Presentation Assembly LIVING CITY Community Services Strategic Special Committee briefing SPACE Education facility Hillcrest Primary School Presentation Assembly LIVING CITY Community Consultation – Devonport Mall Advocate New Year’s Eve Skyfire

ATTACHMENTS Nil

RECOMMENDATION That the Mayor’s monthly report be received and noted.

ITEM 6.1

PAGE 84 Council meeting Agenda 23 January 2017

8.0

CLOSED SESSION

RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015, the following be dealt with in Closed Session.

Item No

Matter

Local Government (Meeting Procedures) Regulations 2015 Reference

8.1

Application for Leave of Absence

15(2)(i)

8.2

Unconfirmed Minutes - Joint Authorities

15(2)(g)

PAGE 85 Council meeting Agenda 23 January 2017

OUT OF CLOSED SESSION RECOMMENDATION That Council: (a)

having met and dealt with its business formally move out of Closed Session; and

(b)

resolves to report that it has determined the following:

Item No

Matter

Outcome

8.1

Application for Leave of Absence

Noted

8.2

Unconfirmed Minutes - Joint Authorities

Noted

9.0

CLOSURE

There being no further business the Mayor declared the meeting closed at

pm.