NOTICE OF MEETING Notice is hereby given that an Ordinary Council meeting of the Devonport City Council will be held in the Council Chambers, 44-48 Best Street, Devonport, on Monday 27 July 2015, commencing at 6:30pm. The meeting will be open to the public at 6:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 22 July 2013
AGENDA FOR AN ORDINARY MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 27 JULY 2015 AT THE COUNCIL CHAMBERS AT 6:30PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0 3.1
PROCEDURAL............................................................................................. 2 CONFIRMATION OF MINUTES .................................................................................. 2
3.1.1
Council meeting - 22 June 2015 ................................................................................................... 2
3.2
PUBLIC QUESTION TIME ...................................................................................................................... 3
3.2.1
Responses to questions raised at prior meetings ....................................................................... 4
3.2.2
Questions on notice from the public ........................................................................................... 4
3.2.3
Question without notice from the public .................................................................................... 4
3.3
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 4
4.0
PLANNING AUTHORITY MATTERS .................................................................. 5
4.1
PA2015.0055 Residential (multiple dwellings x 2) - Assessment against performance criteria for setbacks and building envelope and traffic generating use and parking code - 91 William Street, Devonport (D379728) ........................................... 6
5.0
REPORTS ................................................................................................ 26
5.1
Devonport Chamber of Commerce & Industry - Membership (D374844) ......................... 26
5.2
Unconfirmed Minutes - Cradle Coast Authority Representatives Meeting - 28 May 2015 (D375631) ............................................................................................................................... 32
5.3
Local Government Association of Tasmania - 2015 By-Election for President (D376006) ........................................................................................................................................ 63
5.4
State Government Planning Reforms (D376787) ..................................................................... 65
5.5
Local Government Reform - Minister for Planning and Local Government (D377981) ...................................................................................................................................... 105
5.6
East Devonport Public Art Project Proposal (D378190) ......................................................... 116
5.7
Request from Crown Lands to advise Council's position in response to a request by Murphy Investments (Tas) Pty Ltd to lease further land adjacent to the Harbourmaster's Cafe (D378766) .............................................................................................. 125
5.8
Community Consultation Results - Stage 1 LIVING CITY Plans (D379410) ......................... 132
6.0
INFORMATION ....................................................................................... 153
6.1
General Manager's Report - July 2015 (D372076) ................................................................. 153
6.2
Workshop and Briefing Sessions held since the last Council meeting (D375995)............. 165
6.3
Mayor's Monthly Report (D378312) ........................................................................................... 166
7.0
SECTION 23 COMMITTEES ....................................................................... 178
7.1
Planning Authority Committee Meeting - 6 July 2015 (D377595) ........................................ 178
7.2
Governance and Finance Committee Meeting - 20 July 2015 (D379606) ....................... 182
8.0
CLOSED SESSION - CONFIDENTIAL MATTERS .............................................. 187 Out Of Closed Session .............................................................................. 188
9.0
CLOSURE .............................................................................................. 188
PAGE 1 Council meeting Agenda 27 July 2015
Agenda of an ordinary meeting of the Devonport City Council to be held at the Council Chambers, Fenton Way, Devonport on Monday, 27 July 2015 commencing at 6:30pm. PRESENT Present Chair
Apology
Ald S L Martin (Mayor) Ald A L Rockliff (Deputy Mayor) Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald J F Matthews Ald L M Perry
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Councilâ€&#x;s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Councilâ€&#x;s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Council meeting Agenda 27 July 2015
3.0
PROCEDURAL
3.1
CONFIRMATION OF MINUTES
3.1.1 COUNCIL MEETING - 22 JUNE 2015 RECOMMENDATION That the minutes of the Council meeting held on 22 June 2015 as circulated be confirmed.
PAGE 3 Council meeting Agenda 27 July 2015
3.2
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
PAGE 4 Council meeting Agenda 27 July 2015
3.2.1
Responses to questions raised at prior meetings There were no questions from previous Council meeting that required a written response.
RECOMMENDATION There were no questions from the previous Council meeting that required a written response. 3.2.2
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.2.3
Question without notice from the public
3.3
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 5 Report to Council meeting on 27 July 2015
4.0
PLANNING AUTHORITY MATTERS
The Mayor will now announce that Council intends to act as a Planning Authority under the Land Use Planning and Approvals Act 1993 for the consideration of Agenda Item 4.1. Council is required by Regulation 8(3) of the Local Government (Meeting Procedures) Regulations 2005 to deal with items as a Planning Authority under the LUPA 1993 in a sequential manner. The following item is to be dealt with at the meeting of Council in its capacity as a Planning Authority. 4.1
PA2015.0055 Residential (multiple dwellings x 2) - Assessment against performance criteria for setbacks and building envelope and traffic generating use and parking code - 91 William Street, Devonport (D379728)
ITEM 4.0
PAGE 6 Report to Council meeting on 27 July 2015
4.1
PA2015.0055 RESIDENTIAL (MULTIPLE DWELLINGS X 2) ASSESSMENT AGAINST PERFORMANCE CRITERIA FOR SETBACKS AND BUILDING ENVELOPE AND TRAFFIC GENERATING USE AND PARKING CODE - 91 WILLIAM STREET, DEVONPORT File: 30652 D379728
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030:
2.1.1
Apply and review the Devonport Interim Planning Scheme as required, to ensure it delivers local community character and appropriate land use
2.1.2
Provide high quality, consistent and assessment and compliance processes
responsive
development
SUMMARY The purpose of this report is to enable Council in its role as a planning authority to make a decision regarding planning application PA2015.0055.
BACKGROUND Planning Instrument: Applicant/Owner: Proposal: Existing Use: Zoning: Decision Due:
Devonport Interim Planning Scheme 2013 BI & AL Collins Developments Pty Ltd Residential (multiple dwellings x 2) – assessment against performance criteria for setbacks and building envelope and Traffic Generating Use and Parking Code Residential General Residential 03/08/2015
STATUTORY REQUIREMENTS Section 57 of the Land Use Planning and Approvals Act 1993 requires a planning authority to either grant or refuse to grant a permit for an application made under this section not later than 42 days after from the date on which the planning authority received the application.
SITE DESCRIPTION The site is located approximately 20m north of the William and Tasman Streets intersection. The lot has an area of 703m2 and a frontage of approximately 20m. The site contains an existing house and shed, is relatively flat and surrounded by residential development. Figure 1 shows an aerial view of the subject site.
APPLICATION DETAILS The applicant is seeking approval to construct two units of brick and colorbond. In addition the existing buildings will be demolished. Figure 2 shows the proposed site plan.
ITEM 4.1
PAGE 7 Report to Council meeting on 27 July 2015
Figure 1 - Aerial view of subject site (outlined in blue)
Figure 2 - Proposed site plan
ITEM 4.1
PAGE 8 Report to Council meeting on 27 July 2015
Multiple dwellings and associated outbuildings are a permitted use in the General Residential zone provided they satisfy the relevant acceptable solutions, however, in instances where the acceptable solutions cannot be met an application becomes discretionary and must comply with the relevant performance criteria. In this case the proposal complies with all acceptable solutions except two. The rear setback varies from 1.695m to 2.400m rather than the compliant 4m in regard to Unit 2 and the required number of car parking spaces has not been provided. As the proposal does not comply with the acceptable solutions it must therefore be assessed against the performance criteria, making the application discretionary. The applicable performance criteria are reproduced below along with comments.
ITEM 4.1
PAGE 9 Report to Council meeting on 27 July 2015
The proposed Unit 2 will not cause unreasonable loss of amenity by reduction in sunlight to a habitable room as the house on the property to the west is to the south of the proposed unit, as seen in Figure 1. Any impacts will only be noticed in the laundry. The dwelling to the south will not be impacted as it is 6m from the northern boundary and to the south east of Unit 2. Overshadowing of the private open space of the property to the west will be minimal and by 11am on 21 June all overshadowing will have ceased. The proposal, which includes the demolition of the existing shed, will result in less overshadowing than is currently the situation, and given the back yard of the western property has a northerly aspect they will receive greater than 3 hours of sunlight on the shortest day of the year. The property to the south will be subject to some overshadowing, however, given the amount and location of their private open space the overall impact will be minimal. The bulk and scale of Unit 2 is in keeping with the surrounding area and will not create any negative visual impacts. The separation between dwellings is also in keeping with the surrounding area with setbacks being 1-2m from boundaries in the majority of cases. The location of Unit 2 to the north east of 40 Tasman Street, rather than being adjacent, further separates the two dwellings. ITEM 4.1
PAGE 10 Report to Council meeting on 27 July 2015
The Traffic Generating Use and Parking Code has the following requirements in regard to parking for multiple dwellings:
The proposal has parking for 4 cars and therefore does not meet the requirement of 5 parking spaces. There is sufficient on-street parking available, however, and it is recognised that generally visitors park on the street. The parking is therefore deemed satisfactory.
COMMUNITY ENGAGEMENT
On 22/06/2015, Council received an application for the above development. Under Section 57(3) of the Land Use Planning and Approvals Act 1993, the Planning Authority must give notice of an application for a permit. As prescribed at Section 8(1) of the Land Use Planning and Approvals Regulations 2004, the Planning Authority fulfilled this notification requirement by: (a)
Advertising the application in The Advocate newspaper on 24/06/2015;
(b)
Making a copy of the proposal available in Council Offices from the 24/06/2015;
(c)
Notifying adjoining property owners by mail on 22/06/2015; and
(d)
Erecting a Site Notice for display from the 23/06/2015.
The period for representations to be received by Council closed on 07/07/2015.
REPRESENTATIONS One representation was received within the prescribed 14 day public scrutiny period required by the Land Use Planning and Approvals Act 1993. The representation (reproduced below) was received from the owners of the property to the west, 40 Tasman Street. ITEM 4.1
PAGE 11 Report to Council meeting on 27 July 2015
Dear Sir/Madam REF: Proposed Residential Dwellings at 91 William Street, Devonport We would like to put forward our concerns regarding the proposed units to built. As the owners of the property adjoining on the western side of the planned units we have viewed the application and realised that there are two major problems with the proposal. Sunlight to our property would be greatly affected. On our western border the adjoining property has parafin walls, approximately 3.25m high, directly on our fence line, nearly the entire length of our property. These walls totally block any afternoon sunlight. If the proposed buildings go ahead at the height and distance from our fence on our eastern side, this will totally block any morning sunlight to our property. This will affect our gardens, washing etc, and will also devalue our property to a great extent. The proposed plan indicates that the main living areas, (kitchen, dining and lounge) would be facing Westerly, which is only 1695mm from our fence line. This would take away all privacy to the rear of our house and yard. The proposed windows to these areas would have the lovely view of my clothes line, only 3 metres away. This would not be in either parties interest. If the proposed setback to the fence line would be kept to the councils guidelines (4m) and the planned layout ammended to consider our privacy and the privacy of the tenants/owners of the proposed units. Please consider our concerns. Yours Sincerely Lindsy and Sharyn Evans 40 Tasman Street Devonport Ph: 64 234721 While the concerns of the representors are understandable the proposal complies with both the acceptable solutions (in regard to privacy) and the performance criteria (in regard to setback and therefore overshadowing). The kitchen and dining room windows of Unit 2 face the western boundary (see figure 3) which will result in a change to the representors, having had only trees and a shed adjacent to their boundary previously. Their fears in regard to privacy are easily understood however the privacy standards only deal with dwellings with an elevated floor level of 1m or greater above ground level. As the proposed units are not elevated the privacy standards are met. In regard to overshadowing, as mentioned previously, the proposal is likely to result in a better situation than that which currently exists. The existing shed currently overshadows a greater portion of the back yard for a longer period than the proposed unit, due to its height, position and proximity to the boundary. The developer is willing to speak with the representors in regard to privacy and discuss the construction of a new fence. The representors have advised that they do not wish to have a high fence as this would contribute to overshadowing, therefore it may be necessary to construct a fence of varying height to overcome the privacy issue and decrease any potential shading impacts. Having said that, a 1.8m high fence is likely to cast a shadow approximately 4m into the western property at 9am, reduce to a distance of 1.6m by 10am and reduce further to 600mm by 11am on 21 June. These impacts are minimal given the benefits on privacy to be gained by the erection of a 1.8m high fence.
ITEM 4.1
PAGE 12 Report to Council meeting on 27 July 2015
Fencing is not a matter for Council and must be negotiated between the representor and developer.
Figure 3 – Unit 2 floor plan
DISCUSSION
The proposal has been assessed by Council‟s Development and Assessment Review Team. Council‟s Engineering Development Officer has issued an In-principle agreement which will form part of the planning permit in regard to the proposed change to access to the property. Notes have been developed by Council‟s Environmental Health Officers to be included with the permit.
FINANCIAL IMPLICATIONS
No financial implications are predicted unless a Planning Appeal is lodged and legal representation is required.
RISK IMPLICATIONS No risk to Council is envisaged as a result of determining this application.
CONCLUSION Although the concerns of the representors can be understood the proposal satisfies the requirements of the planning scheme and can therefore be approved with conditions.
ATTACHMENTS 1.
Application - PA2015.0055 - 91 William Street Devonport
2.
In-principle Agreement - PA2015.0055
ITEM 4.1
PAGE 13 Report to Council meeting on 27 July 2015
RECOMMENDATION That Council, pursuant to the provisions of the Devonport Interim Planning Scheme 2013 and Section 57 of the Land Use Planning and Approvals Act 1993, approve application PA2015.0055 and grant a Permit to use and develop land identified as 91 William Street, Devonport for the following purposes:
Residential (multiple dwellings x 2) – assessment against performance criteria for setbacks and building envelope and Traffic Generating Use and Parking Code
Subject to the following conditions: 1.
The Use and Development is to proceed generally in accordance with the following submitted plans and documentation, copies of which are attached and endorsed as documents forming part of this Planning Permit: a.
Project No. 15-218, Rev A, Drawings 101-107, dated 28 May, 2015 by Lachlan Walsh Design; and
b.
In-principle agreement – Roads and Stormwater, Devonport City Council, dated 15/6/15;
Note: The following is provided for information purposes.
THIS IS NOT A BUILDING PERMIT. You need to provide a copy of this planning permit to a registered Tasmanian Building Surveyor. WORK CANNOT COMMENCE UNTIL BUILDING AND PLUMBING PERMITS ARE ISSUED. No burning of any waste is to be undertaken on site. Any waste materials are to be removed and disposed of at a licensed refuse disposal facility. During the construction and use of these facilities all measures are be taken to prevent nuisance. Air, noise and water pollution matters are subject to provisions of the Building Regulations or the Environmental Management and Pollution Control Act 1994. The developer is to dispose of any asbestos found during demolition in accordance with the Workplace Tasmania, “Guidelines for Safe Disposal of Asbestos”. Enquiries can be directed to Council‟s Development & Health Services Department – Ph 6424 0511.
Author: Position:
Carolyn Milnes Senior Town Planner
Endorsed By: Position:
ITEM 4.1
Brian May Development Manager
PAGE 14 Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
ATTACHMENT [1]
PAGE 15 Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
ATTACHMENT [1]
Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
PAGE 16 ATTACHMENT [1]
Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
PAGE 17 ATTACHMENT [1]
Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
PAGE 18 ATTACHMENT [1]
Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
PAGE 19 ATTACHMENT [1]
Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
PAGE 20 ATTACHMENT [1]
Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
PAGE 21 ATTACHMENT [1]
Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
PAGE 22 ATTACHMENT [1]
Application - PA2015.0055 - 91 William Street Devonport
ITEM 4.1
PAGE 23 ATTACHMENT [1]
PAGE 24 In-principle Agreement - PA2015.0055
ATTACHMENT [2]
ITEM 4.1
PAGE 25 In-principle Agreement - PA2015.0055
ATTACHMENT [2]
ITEM 4.1
PAGE 26 Report to Council meeting on 27 July 2015
5.0
REPORTS
5.1
DEVONPORT MEMBERSHIP
CHAMBER
OF
COMMERCE
&
INDUSTRY
-
File: 13047 D374844
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.2.3
Encourage community action and participation that results in increased well-being and engagement
SUMMARY
This report is provided to assist Council in considering the offer from the Devonport Chamber of Commerce & Industry (DCCI) to upgrade its membership status.
BACKGROUND Council at its meeting on 30 January 2012 (Min 22/12 refers) determined: That Council accept the invitation from Mr Steve Bramich, President of the Devonport Chamber of Commerce & Industry, to become a member of the Chamber.
STATUTORY REQUIREMENTS There are no statutory requirements which directly relate to this matter.
DISCUSSION In becoming a member of the DCCI in 2012 it was noted that the Council and the Chamber had been working closely on issues that benefit the City as a whole. The DCCI is essentially a lobby group on behalf of Devonport businesses and undertakes a number of activities. It can at times be at odds with the direction of Council and in fact one of its stated benefits is: “opportunity to use the Chamber to lobby on your behalf particularly to local, state and federal government’ Council has maintained its membership of the DCCI since 2012. In renewing its membership on 1 July 2014 the cost to Council was $605. This membership fee was based on Council having more than 100 employees. The DCCI has forwarded a Membership Proposal package, which outlines the options that may be available to Council if it wishes to upgrade its membership arrangements. The various options includes (flyers are attached to this report): Platinum Membership - $2,000 (ex GST) Diamond Membership - $1,000 (ex GST) Gold Membership - $750 (ex GST) In an email to Council‟s Tourism & Marketing Manager from the Marketing Executive of the DCCI the following was noted: Thank you for your time to meet with me to discuss Platinum membership with the Devonport Chamber of Commerce & Industry. ITEM 5.1
PAGE 27 Report to Council meeting on 27 July 2015
The Devonport Council and the Devonport Chamber of Commerce & Industry are seen as the peak business bodies in our City and should always be seen to be working together for the benefit of our community. A partnership through membership would only enhance both our image. One of the advantages of the Devonport Council being a Platinum member would mean that Council’s banner or sign, would be displayed at every chamber function, we normally hold one function each month, it could be a breakfast, lunch, drinks or dinner. To make the Platinum membership even more prestigious and to give more recognition to your company we are only targeting six businesses for the Platinum category. Platinum members are mentioned at every function and anything we can mention for your business can be included. If you choose to take up our offer of Platinum membership and pay before June 30th 2015 a bonus of one free page in our AGM booklet will be included in the benefits. I am more than happy to answer any questions you may have in regard to this proposal. Council currently has a good working relationship with the Chamber and irrespective of the decision will continue to actively work with them on matters of interest and benefit.
COMMUNITY ENGAGEMENT
No specific community engagement has been undertaken in relation to Council‟s membership of the DCCI. The DCCI has an active membership and Council regularly interacts with the Executive and specific focus groups established (ie Retail Group) from time to time.
FINANCIAL IMPLICATIONS
Council‟s budget included an allowance for it to maintain its membership of the DCCI at the current level. An allowance of $2,000 was provided in the Marketing budget for financial assistance to be provided to the DCCI for the conduct of its annual service awards. These awards are not being held this year and therefore that budget will not be required.
RISK IMPLICATIONS Council may be criticised by the DCCI and its members if it chooses not to maintain and/or upgrade its membership status. Irrespective of the Council decision staff will continue to work cooperatively with the DCCI on projects and matters of mutual benefit and interest.
CONCLUSION
Council has been offered the opportunity to upgrade its membership status with the DCCI. Alternative options have been provided for the Council to consider.
ATTACHMENTS 1.
DCCI Membership Options
ITEM 5.1
PAGE 28 Report to Council meeting on 27 July 2015
RECOMMENDATION That Council in relation to the request from the Devonport Chamber of Commerce & Industry determine: Option 1 to maintain its membership status at the current level as agreed by Council at its meeting on 30 January 2012. Or Option 2 to upgrade its membership status to platimum / diamond / gold at a cost of $_______. (choose one of the options)
Author: Position:
Paul West General Manager
Endorsed By: Position:
ITEM 5.1
Paul West General Manager
PAGE 29 DCCI Membership Options
ATTACHMENT [1]
ITEM 5.1
PAGE 30 DCCI Membership Options
ATTACHMENT [1]
ITEM 5.1
PAGE 31 DCCI Membership Options
ATTACHMENT [1]
ITEM 5.1
PAGE 32 Report to Council meeting on 27 July 2015
5.2
UNCONFIRMED MINUTES - CRADLE REPRESENTATIVES MEETING - 28 MAY 2015
COAST
AUTHORITY File: 27103 D375631
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.1.4
Develop and maintain partnerships and advocate for improved service provision, funding and infrastructure
SUMMARY
To provide Council with the unconfirmed minutes of the Cradle Coast Representatives meeting which was held on 28 May 2015.
BACKGROUND As a member of the Cradle Coast Authority, Council is provided with a copy of the minutes.
STATUTORY REQUIREMENTS
There are no statutory requirements which relate to this report. Under the Authority‟s Rules, minutes of Representatives meetings can be considered by Council in open session.
DISCUSSION The unconfirmed minutes of the Cradle Coast Authority Representatives meeting, held on 28 May 2015, are attached for consideration.
COMMUNITY ENGAGEMENT
There was no community engagement as a result of this report.
FINANCIAL IMPLICATIONS
At this meeting the Cradle Coast Authority Budget was adopted. The impact of this decision will see the subscription for Devonport as a member of the Authority set at $200,744 (ex GST). The subscription in 2014/15 was $211,308 (ex GST) therefore a reduction overall of $10,564 or 5 per cent.
RISK IMPLICATIONS
It is believed there are no risks associated with this report.
CONCLUSION
The unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 28 May 2015 are presented.
ATTACHMENTS 1.
Minutes - Cradle Coast Authority Representative Meeting - 28 May 2015
2.
Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
PAGE 33 Report to Council meeting on 27 July 2015
RECOMMENDATION That the unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 28 May 2015 be received and noted.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 5.2
Paul West General Manager
PAGE 34 Minutes - Cradle Coast Authority Representative Meeting - 28 May 2015
ITEM 5.2
ATTACHMENT [1]
PAGE 35 Minutes - Cradle Coast Authority Representative Meeting - 28 May 2015
ITEM 5.2
ATTACHMENT [1]
PAGE 36 Minutes - Cradle Coast Authority Representative Meeting - 28 May 2015
ITEM 5.2
ATTACHMENT [1]
PAGE 37 Minutes - Cradle Coast Authority Representative Meeting - 28 May 2015
ITEM 5.2
ATTACHMENT [1]
PAGE 38 Minutes - Cradle Coast Authority Representative Meeting - 28 May 2015
ITEM 5.2
ATTACHMENT [1]
PAGE 39 Minutes - Cradle Coast Authority Representative Meeting - 28 May 2015
ITEM 5.2
ATTACHMENT [1]
PAGE 40 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 41 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 42 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 43 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 44 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 45 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 46 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 47 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 48 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 49 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 50 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 51 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 52 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 53 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 54 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 55 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 56 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 57 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 58 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 59 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 60 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 61 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 62 Leadership and Ethics in Local Government - Integrity Commission
ITEM 5.2
ATTACHMENT [2]
PAGE 63 Report to Council meeting on 27 July 2015
5.3
LOCAL GOVERNMENT ASSOCIATION OF TASMANIA - 2015 BYELECTION FOR PRESIDENT File: 30415 D376006
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.1.4
Develop and maintain partnerships and advocate for improved service provision, funding and infrastructure
SUMMARY
To consider a request for nominations for the position of President of the Local Government Association of Tasmania (LGAT).
BACKGROUND By letter addressed to the Mayor dated 25 June 2015, the Tasmanian Electoral Commission has advised that they are conducting the election of President of LGAT due to the vacancy created as a result of the death of Mayor Barry Jarvis. The term of this role expires when the next GMC elections are held in 2017.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION Nominations for President are open until 5:00 pm, Thursday, 30 July 2015 and voting (if required) will be held from Tuesday, 4 August 2015 until 10:00 am, Tuesday, 8 September 2015. The declaration of the result will be announced on Tuesday, 8 September 2015.
COMMUNITY ENGAGEMENT There has been no community engagement undertaken as a result of this report.
FINANCIAL IMPLICATIONS There are no financial implications that relate to this report.
RISK IMPLICATIONS There are no risk implications as a result of this report.
CONCLUSION Council can determine if it wishes to nominate an elected member for the position of President of the Local Government Association of Tasmania. Nominations close at 5:00pm, Thursday, 30 July 2015.
ATTACHMENTS Nil
ITEM 5.3
PAGE 64 Report to Council meeting on 27 July 2015
RECOMMENDATION OPTION 1: That Council nominate ….…………………………. for the 2015 by election for President of the Local Government Association of Tasmania. OR OPTION 2: That Council not submit a nomination for the 2015 by election for President of the Local Government Association of Tasmania.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 5.3
Paul West General Manager
PAGE 65 Report to Council meeting on 27 July 2015
5.4
STATE GOVERNMENT PLANNING REFORMS File: 29885 D376787
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.1.2
Provide high quality, consistent and responsive development assessment and compliance processes
SUMMARY
This report provides an update about the latest stage of the State Government Planning Reform process.
BACKGROUND As part of the planned progress towards a single “Tasmanian Planning Scheme” the State has released a draft “Exposure Bill” of proposed amendments to the Land Use Planning and Approvals Act 1993. These amendments are necessary to facilitate the introduction of a Tasmanian Planning Scheme while at the same time introducing Savings and Transitional Provisions to ensure that Councils could continue to operate under their Interim Planning Schemes until the statewide scheme is declared. Four new Fact Sheets have been released to explain the new legislation. These are attached, but as there is a degree of duplication of information in each of them the following summary of the key points is provided. The Government is undertaking a suite of planning reforms to provide a fairer, faster, cheaper and simpler planning system for Tasmania. The Planning Reform Taskforce established in 2014 is providing advice to the Government on the planning reforms, particularly on the delivery of a statewide planning scheme. Amendments already introduced by the Land Use Planning (Streamlining of Process) Bill 2014 made a range of changes to the principal act to assist in finalising the interim scheme process and to support the introduction of a statewide planning scheme. These amendments introduced a shorter timeframe of 28 rather than 42 days for permitted use development approvals and also reduced the time during which additional information could be requested from an applicant to 14 days. At the same time amendments were also made to the Local Government (Building and Miscellaneous Provisions) Act 1993 to allow existing Interim Planning Schemes to regulate subdivision as either a permitted or discretionary development. It is intended that the Tasmanian Planning Scheme will deliver a high level of consistency in the planning controls across the State, and provide the necessary flexibility to address local issues. The Government will consult publicly on the draft Exposure Bill that implements the Taskforce‟s proposed model for delivering a statewide planning scheme. Local planning authorities will then each develop any local content for their area and apply the statewide content spatially, through zone and overlay maps. For example, an overlay for a statewide heritage code would show the land to which that code applies in a local area. They will also include a local purpose and objectives and any particular purpose zones, specific area plans and additional local controls that may be required. ITEM 5.4
PAGE 66 Report to Council meeting on 27 July 2015
Planning authorities will continue to apply and administer all of the planning controls that apply to their local area. A single set of procedures and documents will also be developed for all applications and permits to support the new scheme. Once the Tasmanian Planning Scheme is in place, the Government will consult with local government, stakeholders and the community on a suite of new state planning policies. It is anticipated these new policies will cover a range of matters to support the planning system, including principles to support economic development and the future needs of the community. The provisions of the draft “Exposure Bill” will be publicly exhibited for 42 days, followed by an assessment by the Tasmanian Planning Commission of any representations. The Minister will approve the final provisions. This Bill provides that the TPC may disregard representations which are considered to be “trivial or irrelevant”. The TPC is also given discretion to decide whether a representation will require a public hearing. The Government has indicated that it intends to consult on the new State Planning Provisions of the Tasmanian Planning Scheme in early 2016, with a view to finalising these around mid-2016. Planning authorities will then prepare their Local Planning Schedules based on their existing interim schemes, with public exhibition and assessment by the TPC before these are finalised. The Local Planning Schedules are expected to be released for exhibition in the second half of 2016, and finalised in 2017.
STATUTORY REQUIREMENTS
This report deals with proposed amendments to the Land Use Planning and Approvals Act 1993. There is a process in place for submissions to be made about the content and Council will be participating in that feedback through a combined LGAT submission.
DISCUSSION
Although the proposed Tasmanian Planning Scheme has not been released the Government has advised that it will consist of 32 central or common zones which will be renamed as State Planning Provisions. Supporting this central document will be Local Planning Schedules which will contain what are to be known as Local Planning Provisions. In essence this is same model currently operated by the nine Cradle Coast Councils through their Interim Planning Schemes. It is not known at this time what zone purposes, area objectives, uses and development standards will be ascribed to each of those zones by the Taskforce. The Exposure Bill does not contain any matters that are particularly contentious as the amendments are necessary to facilitate the introduction by the Minister of the new planning model. In consultation to date, and this will be affirmed through the LGAT submission, all 29 Councils are opposed to a further reduction in the assessment time for permitted use and development from 28 to 21 days as this is considered impractical with Council Meeting and Committee schedules, workloads, staff absences etc. It has also been suggested that the Government needs to take this opportunity to clarify the rights of persons who hold development permits but who have not “commenced” that development when there is an occurrence such as a rezoning which may mean that the use permitted by the permit then becomes prohibited. ITEM 5.4
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Most Councils are of the view that unless a change is introduced for the express purpose of prohibiting the use allowed by such a permit then the holder should be able to continue with the development. A simple way to achieve this would be to define “commencement” to include the holding of a valid development permit.
COMMUNITY ENGAGEMENT
No community engagement is required for this report. The Government has, however, exhibited the Exposure Bill and allowed any member of the community until 10 August 2015 to make a submission about its contents.
FINANCIAL IMPLICATIONS No financial implications attach to this report.
RISK IMPLICATIONS No risk implications attach to this report which is for information only.
CONCLUSION This report summarises the latest steps in the Government‟s reform of the Tasmanian planning system. The Exposure Draft discussed here is a necessary legislative amendment to both preserve the integrity of the existing planning schemes and to eventually introduce a single Tasmanian Planning Scheme. There appear to be only a few issues in the drafting of the Bill which may require attention, and any local government concerns will be made known through a consolidated LGAT response. Further information will be provided to Council as and when the Government releases drafts of the proposed State Planning Provisions.
ATTACHMENTS 1.
Position Paper
2.
Fact Sheet 1
3.
Fact Sheet 2
4.
Fact Sheet 3
5.
Fact Sheet 4
RECOMMENDATION That the report of the Development Manager regarding current progress on the reform of the Tasmanian planning system be received and noted.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 5.4
Matthew Atkins Deputy General Manager
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Position Paper
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PAGE 94 Fact Sheet 1
ATTACHMENT [2]
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ATTACHMENT [3]
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ATTACHMENT [4]
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ATTACHMENT [5]
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ATTACHMENT [5]
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PAGE 105 Report to Council meeting on 27 July 2015
5.5
LOCAL GOVERNMENT REFORM - MINISTER FOR PLANNING AND LOCAL GOVERNMENT File: 17731 D377981
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.1.1
Promote open communication and cooperation with local and state governments in regional initiatives
SUMMARY
This report is provided as a follow up to the report considered by Council at its meeting on 22 June 2015 regarding the request from the Minister for Local Government for all councils to consider voluntary amalgamations.
BACKGROUND
Council has considered a number of reports over the last few months relating to the issue of voluntary amalgamation and/or shared services. The most recent decision was determined by Council at its meeting on 22 June 2015 (Min 118/15 refers): That the report of the General Manager relating to the proposal by the Cradle Coast Authority to seek the Minister for Local Government’s approval and funding to undertake a feasibility study relating to shared services in the region be received and that Council: (a)
agree to be a signatory to the request;
(b)
provide in-principle support to participate in any study undertaken providing:
(c)
(i)
the scope of the study is broadened to include identifying the advantages/disadvantages of amalgamation/s; and
(ii)
that the financial costs associated with the work is supported by the Tasmanian Government and that participating councils contribute equally to the balance of the cost; and
further considers its position on the matter following the receipt of the Minister’s formal response.
Council‟s decision was communicated to the Cradle Coast Authority. Correspondence was also forwarded to the Minister for Local Government outlining Council‟s decision as follows: Dear Minister VOLUNTARY AMALGAMATIONS I refer to previous correspondence in relation to your request for local government to consider options around voluntary amalgamations. Council as a member of the Cradle Coast Authority has agreed to sign a joint letter to you seeking your support for a regional feasibility study on broader shared service arrangements across its member councils. Although Council has agreed to sign the letter it would be negligent of me not to advise you that should you agree to the request Devonport City Council has indicated that it will only participate (and share in the costs of the study) if the issue ITEM 5.5
PAGE 106 Report to Council meeting on 27 July 2015
of amalgamation/s is included in the project brief. communicated to the Cradle Coast Authority.
This advice has been
Council understands from its previous discussions with neighbouring councils that it is fairly unlikely that they would agree to the broadening of any study and therefore the likely outcome is that Devonport may not participate. Council will further consider its position once a formal response has been provided by you to the Cradle Coast Authority. It has always been clear to Council that you would prefer that any modelling which is undertaken includes the issue of amalgamation/s. Council agrees with you and maintains its strong view that it is unlikely much will happen in this space unless the State Government takes a leadership role and commissions an independent review on local government reform in Tasmania. Yours sincerely Ald Steve Martin MAYOR A copy of the letter to the Minister was also provided to the Cradle Coast Authority (CCA). As a result the CCA determined to remove Devonport Council as a signatory to the letter. A copy of the final letter provided to the Minister by the CCA is attached for information purposes.
STATUTORY REQUIREMENTS There are no specific statutory requirements relating to the content of this report.
DISCUSSION As a result of Council‟s decision which was communicated to the CCA an article was published in the Advocate Newspaper on Saturday 27 June 2015 outlining the views of neighbouring Latrobe Council. This article was critical in part of Devonport‟s decision with Mayor Freshney reported to say: “it was disappointing to read the report prepared for the Devonport City Council and its decision to support considerations towards amalgamation. The suggestion that councils should equally fund a feasibility report is grossly inequitable to councils like West Coast and King Island”. A copy of the full article has been provided as an attachment to this report. On 6 July 2015 Council received correspondence from the Minister for Planning and Local Government, Hon Peter Gutwein MP addressed to the Mayor as follows: Dear Mayor I want to acknowledge the positive approach taken by councils across the State when considering either improved shared services and/or voluntary amalgamations as a way to improve benefits to ratepayers. Almost all councils have informed me of the proposals they wish to put forward. However many of the proposals are at an early stage and need further development. While it has been a very positive start, I am keen to maintain the goodwill and momentum that has been built up. I fully understand that you are considering fundamental and in some cases challenging reforms, and to assist in this process I have requested that the Department of Premier and Cabinet – Local Government Division (LGD) contact you ITEM 5.5
PAGE 107 Report to Council meeting on 27 July 2015
directly in coming weeks to discuss the details of council proposals and the way forward from here. As it is approaching six months since I addressed councils in each region of the State, I am keen to get feasibility studies underway. Without pre-empting outcomes, I note that a number of councils are now prepared to engage in feasibility studies at a regional level. Given the potential benefits of a much broader, regional approach to resource sharing, it would be disappointing if there were a small number of councils in each region not participating in such a major reform. If you have been a council that has chosen to stay out of the process, I ask that you reconsider on the back of the emergence of significant proposals that are being considered in all three regions. Following discussion with the LGD, and if your council thought it worthwhile, I would welcome the opportunity to meet with you and your partner councils to discuss the proposals you may wish to progress. Furthermore as I have received a number of requests regarding the process to be followed in order to secure State Government funding. The process would be as follows: 1.
Final detailed proposal submitted to Minister for Planning and Local Government.
2.
State Government approves funding for the proposal.
3.
The councils and the State Government sign a Memorandum of Understanding related to the project requirements and use of funds.
4.
The partner councils would select the companies to tender for feasibility studies from a list of preferred providers established by the State Government following a rigorous tendering process.
5.
In close consultation with the relevant council(s) a contract would be drawn up between the successful tenderer, the Council(s) and the State Government.
6.
The partner councils would work closely with the successful consultancy to undertake the feasibility study.
7.
The findings of the feasibility study would be presented to the partner councils and the State Government for consideration.
8.
Pending the outcome of the feasibility study, the partner councils would then consult with their communities before making a final decision on whether to implement any changes.
Thank you taking this opportunity to investigate new and better ways of operating. I look forward to discussing your proposals in the near future. Yours sincerely Peter Gutwein MP Minister for Planning and Local Government Councilâ€&#x;s most recent resolution in relation to this issue provided conditions on its involvement in any regional study commissioned on enhanced shared services models. The first condition was that the scope of any study should be broadened to include consideration of the advantages/disadvantages of amalgamation/s. Feedback from the CCA and some of the councils would indicate that there is little if no support for this option ITEM 5.5
PAGE 108 Report to Council meeting on 27 July 2015
and therefore any study commissioned will only look at the issue of shared services models. Secondly, Council indicated that its involvement would be conditional on all councils contributing equally to the local government component of any consultancy entered into. Based on the comments from the Mayor of Latrobe in the Advocate article referred to earlier in this report, this would appear to also be an issue that will not be acceptable to some, if not all of the councils. In particular the smaller councils will argue that costs should be shared on a per head of population basis (same formula used to determine CCA subscriptions). The correspondence signed by the eight councils indicates that the proposed feasibility study would:
Identify clear objectives for shared service arrangements;
Review the services provided by Member councils in areas such as IT, planning, payroll and regulatory roles, and asset management, with the aim of identifying: o
Areas of duplication
o
Gaps in service provision
o
Differences in levels of service
o
The drivers of cost and revenues
o
Opportunities for improved service delivery;
Apply an appropriate analytical framework to identify those services that are best suited to regional, and/or sub-regional and/or local delivery mechanisms;
Evaluate costs and benefits of providing services at a regional/sub-regional scale, relative to current arrangements;
Recommend functions and services that could be provided more efficiently and effectively at a regional and/or sub-regional scale;
Examine the financial sustainability implications for Member Councils and the community associated with moving to regional and/or sub-regional delivery models;
Examine and make recommendations on potential governance arrangements for share service delivery models at a regional and/or sub-regional scale;
Develop a high level implementation plan that would include a framework for community consultation, commissioning of appropriate legal advice, identification of key next steps and a monitoring and evaluation framework.
COMMUNITY ENGAGEMENT
Apart from a question being asked as part of Council‟s „budget allocator‟ consultation process regarding amalgamation/resource sharing, there has not been any recent discussion at a community level in regard to the subject matter. The Minister‟s letter has indicated that he would expect that “pending the outcome of the feasibility study, the partner councils would then consult with their communities before making a final decision on whether to implement any changes”.
FINANCIAL IMPLICATIONS
Were Council to agree to be involved in any study commissioned there would no doubt be a cost implication. Any tender process would clearly identify the costs of the study, the ITEM 5.5
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amount agreed to be funded by the State Government and the balance to be paid by CCA member councils. The formula for determining the allocation of the member council contributions is yet to be determined. The current adopted position of Devonport Council is that any local government contribution should be shared equally among those participating in the study. Gathering the information and feeding it into the process will also come at a cost to Council, if only in regards to staff resources. The actual cost of this part of any consultancy should not be under estimated.
RISK IMPLICATIONS There are a number of risks associated with this report including:
not all councils agree to participate;
the financial implications are unknown;
the undertaking of such a study may lead to recommendations that are not to the liking of individual councils;
impact on resources during the study, after it and during any implementation phase;
potential to raise concerns with Council employees on what such a study may mean for them personally; and
the expectations and financial contribution of the State Government.
CONCLUSION Council has previously made its position clear in relation to the commissioning of a consultancy regarding shared services. At present the Council‟s conditional participation appears to have been rejected by the other eight councils, particularly around broadening any study to include identifying the advantages/disadvantages of amalgamation/s. The Minister for Local Government has requested that Council review its position in relation to the proposed study and encourages participation. Council would appear to have two options available to it: 1.
reconfirm its previous decision as outlined in Minute 118/15 insofar as it will only participate if any shared services study is broadened to include the advantages/ disadvantages of amalgamation/s; or
2.
advise the Cradle Coast Authority that is has reconsidered its position and will now agree to be a participant in any shared services study undertaken at a regional level.
A further issue for Council relates to how much it is prepared to contribute to any study undertaken and on what basis the amount is determined.
ATTACHMENTS 1.
Letter to Minister - CCA 24 June 2015
2.
Advocate 27 June 2015
ITEM 5.5
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RECOMMENDATION That the report of the General Manager relating to local government reform be received and noted and the Cradle Coast Authority and Minister for Local Government be advised that Council: Option 1 reconfirms its previous position insofar as it is only prepared to participate in any shared services study undertaken providing the scope of the study is broadened to include the identification of the advantages/disadvantages of amalgamation/s. Option 2 considering all other eight councils in the region will participate in a shared services feasibility study, Council removes its previous conditional involvement and will now actively engage in any process implemented providing the costs of the consultancy is borne equally by all participating councils. Option 3 considering all other eight councils in the region will participate in a shared services feasibility study, Council removes its previous conditional involvement and will now actively engage in any process implemented including sharing the costs on the basis of the same formula used to determine its annual subscription to the Authority.
Author: Position:
Paul West General Manager
ITEM 5.5
PAGE 111 Letter to Minister - CCA 24 June 2015
ATTACHMENT [1]
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PAGE 112 Letter to Minister - CCA 24 June 2015
ATTACHMENT [1]
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ATTACHMENT [1]
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Letter to Minister - CCA 24 June 2015
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ATTACHMENT [1]
PAGE 115 Advocate 27 June 2015
ATTACHMENT [2]
ITEM 5.5
PAGE 116 Report to Council meeting on 27 July 2015
5.6
EAST DEVONPORT PUBLIC ART PROJECT PROPOSAL File: 27452 D378190
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 4.2.3
Develop and implement an integrated approach to public art
SUMMARY To consider a request from the East Devonport Special Interest Group to undertake a Community Public Art Project in the retail precinct of East Devonport.
BACKGROUND
At its meeting held on 24 March 2015, the East Devonport Special Interest Group determined to prioritise and deliver on the following strategic action from the East Devonport Community Plan: Identify public art work which would give East Devonport a sense of identity. It was determined that delivering a mural or paste up based community public art on twenty-two TasNetworks Utility Junction Boxes within Wright and Murray Street was the preferred project. The East Devonport and Public Art Special Interest Groups convened at a combined meeting on 23 June 2015 to consider the initiative and develop a Project Brief (see attached).
STATUTORY REQUIREMENTS
There are no legislative requirements that relate to this report.
DISCUSSION
The community public art project proposes to commission a suitably experienced Tasmanian Artist(s)/Arts Worker(s) to collaboratively engage with the East Devonport community to develop concept designs and community capacity in their chosen art medium, and produce public art murals/paste ups in the East Devonport Retail Precinct. The project aims to assist in transforming the East Devonport retail area into a vibrant local asset which assists in rejuvenating the public space and encourages increased community participation in the area. Importantly, the development of the project has been guided by the notion that communities are formed and expressed through shared ideas around expectations, entitlement, engagement and equity and as such the project seeks to achieve both physical and social outcomes. TasNetworks has approved the revitalisation (by mural or paste up) of 22 Utility/Junction Boxes located within the Wright and Murray Street precinct, the specific boxes have been identified in the project brief and will be the areas of focus for the project. TasNetworks are not seeking input into the selection or engagement of Artist(s)/Arts Worker(s,) nor do they wish to approve of the concept designs. The commissioned artist(s)/arts worker(s) will explore the concept of community identity with the project participants and with them develop art designs from concept to delivery. The Project is divided into eight (8) phases:
Participant engagement plan - development and approval; Collaborative planning and development of project concepts; Concept acceptance; ITEM 5.6
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Community Capacity Development: Development, coordination and delivery of community murals and/or paste-up workshops; Site preparation; Coordination and execution of project with the East Devonport community; Development of Maintenance Plan; and Project Evaluation.
Expected project benefits range from the tangible, such as increased beauty of a public space, to the intangible or difficult to measure, such as increased community interactions. Potential benefits include, but are not limited to:
Improved beautification/streetscape; Increased community/neighbourhood pride; Increased community activity in the retail area, which may be translate into increased economic activity of retailers; Exploration of individual (sense of self) and community identity in safe and creative environment; Improved community connectedness and establishment of new social networks; Increased community input into decision making; Increased community participation; Sharing of tacit knowledge; Create a common purpose; and Increase sense of belonging.
Most importantly, the project intends to empower East Devonport residents, community influencers and groups with the responsibility to take on more active roles in community decision making and the delivery of actions which shape the place where they live.
COMMUNITY ENGAGEMENT There has been no broad community engagement as a result of this report, other than the convening of East Devonport Special Interest Group on 24 March 2015, 28 April 2015 and 9 June 2015 to develop the project, and the combined meeting of the East Devonport Special Interest Group and Public Art Special Interest Group to consider the project against the Public Art Policy and Guidelines, with a view to developing the project brief for Council consideration. It should be noted that the project delivers on a strategic action of the East Devonport Community Plan, which was developed with extensive community collaboration and input into determining priority initiatives for the community. Community development and engagement practice are embedded principles in delivering this project, in addition to a Participant Engagement Plan being a key deliverable of the commissioned Artist(s)/Arts Worker(s).
FINANCIAL IMPLICATIONS The project due to its short term nature is unable to be funded through the existing Public Art Capital Budget allocation. As such, the project will need to be funded within the existing Community Services operational budget, or secure a line of grant funds, or a combination of both. The Community Services operational budget has $4,000 allocated for the delivery of projects linked to the East Devonport Community Plan and/or $5,000 for delivering building families based outcomes. A further report to Council will be provided outlining the financial commitment proposed through the submission process.
ITEM 5.6
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RISK IMPLICATIONS
Workplace Health and Safety To mitigate any health and safety risks, a risk assessment will be conducted and a risk management plan will be developed prior to the delivery of the project. This will include a safety induction by TasNetworks. The Terms and Conditions of the Expression of Interest/Request for Quotation will stipulate the requirement to demonstrate the currency of Public Liability Insurance and a Health and Safety Policy, as part of the procurement process.
Asset & Property Infrastructure The proposed project does not interfere with existing infrastructure and current functional use of the space.
Consultation and/or Communication The approval of a Participant Engagement Plan is a key deliverable of the project. This is to ensure effective communication and collaboration between the Artist/Arts Worker and the participant Groups.
CONCLUSION
The project in addition to achieving a strategic deliverable of the East Devonport Community Plan will assist in:
Improving the existing streetscape of the East Devonport Retail Precinct;
Activating the community space through participant interaction;
Exploring community identity with the East Devonport neighbourhood in a safe and creative means; and
Increasing community connectedness.
The project concept designs are intended to complement the surrounding landscapes and involve local stakeholders in the process of design to ensure local relevance, aesthetics, appeal and asset management. The project is in keeping with the existing Public Art Guidelines and demonstrates a coordinated approach to community collaboration, project design, approval and delivery to achieve a positive outcome for stakeholders, the broader community and Council. The unique and/or new community interactions created by delivering this project, can work to break down community perceptions and divisions, helping people to use an array of identities to make connections and develop common purpose which supports greater community cohesion. The recommendation provided to Council is to support the project in principle and seek expressions of interest for the project in line with the project brief. If this is not supported an alternative motion would be: That Council advise the East Devonport Special Interest Group that it is does not approve the request to undertake the community public art project and invite further collaboration with the Public Art Special Interest Group to develop a suitable public art project option.
ATTACHMENTS 1.
East Devonport Community Public Art Project Brief ITEM 5.6
PAGE 119 Report to Council meeting on 27 July 2015
RECOMMENDATION That Council note the project brief developed by the East Devonport Special Interest Group in relation to a community public art project and determine to: 1.
Thank the Special Interest Group for its work;
2.
Seek expressions of interest for the project in line with project brief;
3.
Support in principle the project and note that a further report will be provided to Council once expressions of interest have been received and evaluated.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 5.6
Shane Crawford Executive Manager Business
Corporate
&
PAGE 120 East Devonport Community Public Art Project Brief
ATTACHMENT [1]
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ATTACHMENT [1]
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ATTACHMENT [1]
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PAGE 124 East Devonport Community Public Art Project Brief
ATTACHMENT [1]
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5.7
REQUEST FROM CROWN LANDS TO ADVISE COUNCIL'S POSITION IN RESPONSE TO A REQUEST BY MURPHY INVESTMENTS (TAS) PTY LTD TO LEASE FURTHER LAND ADJACENT TO THE HARBOURMASTER'S CAFE File: 26939 D378766
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.4.3
Implement initiatives to encourage private investment aligned with the outcomes of the LIVING CITY Master Plans
SUMMARY
The purpose of this report is to assist Council in considering a request by Murphy Investments (Tas) Pty Ltd (Murphy Investments) to lease approximately 3000 square metres of additional crown land on the Mersey foreshore adjacent to the existing Harbourmaster‟s Café.
BACKGROUND On 9 July 2015 the Department of Primary Industries Parks, Water and Environment, which incorporates Crown Land Services, wrote to Council requesting advice as to its position about the request by Murphy Investments to lease additional land to the south of the Harbourmaster‟s Café. The letter advised that Crown Land Services is investigating the application which is a preliminary step in a proposal to develop a multi-tenancy food court/retail outlet, public space and wharf on the site. Crown Land Services will also be seeking comments from Marine and Safety Tasmania, Tas Ports and Tas Rail/Department of State Growth. A copy of the letter from Crown Land Services and a site map showing the proposed new lease area is provided as an attachment. Council is required to respond to Crown Land Services by 30 July 2015.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION Although the request from Crown Land Services mentions a development on the site Council can at this stage consider only the general concept of the application since it has not been provided with details of the application nor has any development application been made. Council officers have met with Leigh Murphy, the applicant company principal, and have viewed some concept drawings but it is not possible at this stage to provide Council with any indication of whether a development application might meet the requirements of the Devonport Interim Planning Scheme 2013. There are, however, a number of issues that would need to be addressed if and when a development application was made.
ITEM 5.7
PAGE 126 Report to Council meeting on 27 July 2015
The land in question falls into two separate zones of the Planning Scheme. The land to the Formby Road side of the proposed development is zoned Open Space while the balance on the river side is in the Port and Marine Zone. Although it is not possible to have certainty discussions with the applicant suggest that the use would be classified as “food services” which is a discretionary use in the Open Space Zone. Were the development to spread over into the Port and Marine Zone, however, “food services” is a permitted use only if it is to cater for crews and passengers of shipping and associated transport. The separate zoned areas are illustrated in attachment 3. Depending on the site layout therefore the applicant may need to seek an amendment to the Planning Scheme. Although Council would have a role in any such amendment the final decision would rest with the Tasmanian Planning Commission, with input from any representors including Tas Ports and Tas Rail. Any development application would need to consider the parking requirements set out in the Traffic Generating Use and Parking Code of the Planning Scheme. Although the Crown Land Services letter makes mention of a wharf, and the applicant in discussions with Council officers verbally referred to a floating pontoon associated with the development Council has no access to further detail. Given Council‟s current involvement in attempts to return the Torquay Ferry to service this is a matter that may require clarification. A further issue relates to Council infrastructure given the shared walking/riding track that currently passes to the front of the Harbourmaster‟s Café. The proposed new lease area would include that path and the parkland on either side of it. If Murphy Investments is given a licence over that area and develops buildings on it Council would lose part of its infrastructure and pedestrian access to that section of the parklands could be closed. The applicant has pointed out that there is a footpath on the Formby Road side of the rail line and further he has no plans to deny public access as this would be integral to the success of his proposal. The last matter that requires Council consideration is what controls and limits Council considers appropriate for any proposals along the foreshore. Whilst Council has traditionally been supportive of new developments, the riverbank in this area and extending North is arguably Devonport‟s greatest asset and given its significant importance to the City should be developed in a strategic manner. Council‟s LIVING CITY Master Plan aims to open the river up to the City and identifies suitable locations for riverside development further North of the area requested by Murphy Investments. This area around Mussel Rock is considered a more suitable connection from the planned public open space development proposed in front of the existing Harris Scarfe building, which links back into the Mall and the adjacent laneway to the proposed food pavilion. Agreeing to this request may impact potential investment proposed as part of LIVING CITY. It may also set a precedent and result in further requests to lease land along the riverbank leading to a piecemeal approach to the development of this important community asset.
COMMUNITY ENGAGEMENT No community engagement is required at this stage. Were a development application for the site to be made the usual exhibition and public representation process would apply. ITEM 5.7
PAGE 127 Report to Council meeting on 27 July 2015
FINANCIAL IMPLICATIONS
There are no financial implications which relate to this report.
RISK IMPLICATIONS
There are no risk implications which relate to this report.
CONCLUSION
The purpose of this report is to provide advice to Council to enable it to respond to the request from Crown Land Services to advise whether it would support the application by Murphy Investments to lease approximately 3000m2 of crown land adjacent to the Harbourmaster‟s Café. That decision cannot, however, be made in isolation from a consideration of what development might be proposed for the leased area. The letter from Crown Land Services in fact includes the request that “I am seeking your comments from a local government and planning perspective in particular those on the zoning of the land and any requirements and/or limitations under the planning scheme”. No development application has been made, and Council has not been provided with sufficient detail to make a fully informed decision about the potential impacts of the development and whether it would meet the requirements of the Interim Planning Scheme. At face value, the potential for a busy waterfront café precinct is an attractive proposition, however it does not directly align with Council‟s LIVING CITY Master Plan which aims to encourage riverside development initially to the north of the requested area. If Council indicated to Crown Land Services support for the application for the extended lease area it should be subject to conditions that any proposed development will meet the requirements of the Devonport Interim Planning Scheme and an undertaking that public access to the shared pathway in front of the Harbourmaster‟s Café will be provided. If Council have genuine concerns in relation to the recommendation provided an alternative option it may consider is: “That Council advise Crown Land Services that it reserves its views on the request for an extended lease by Murphy Investments P/L until such time as further details relating to the proposal are provided, which address continued public access, piecemeal development of the foreshore, zoning implications, parking requirements and the views of TasRail and TasPorts.”
ATTACHMENTS 1.
Letter from Crown Land Services
2.
Map of Subject Area
3.
Marked Up Map Showing Zonings
ITEM 5.7
PAGE 128 Report to Council meeting on 27 July 2015
RECOMMENDATION That Council: 1.
2.
advise Crown Land Services that in relation to the request from Murphy Investments (Tas) Pty Ltd for the lease of an additional 3000m2 of foreshore land in the vicinity of the Harbourmasterâ€&#x;s CafĂŠ that it supports the provision of the proposed lease providing that the following conditions are included in it: (a)
that a suitable public shared pathway is maintained at all times through the area linking to the current foreshore pathway and Formby Road;
(b)
that a valid development application is submitted within six months of the date of the lease being granted;
(c)
that the lease is subject to the applicant securing the necessary development and statutory approvals; and
(d)
there is a guarantee provided by the applicant that the development proceeds within two years of approval otherwise the lease is to be surrendered.
advise Murphy Investments (Tas) Pty Ltd that it cannot give a guarantee that a development application for the land will satisfy the requirements of the Devonport Interim Planning Scheme 2013 until such time as a fully detailed development application has been received and assessed by the Planning Authority.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 5.7
Matthew Atkins Deputy General Manager
PAGE 129 Letter from Crown Land Services
ATTACHMENT [1]
ITEM 5.7
PAGE 130 Map of Subject Area
ATTACHMENT [2]
ITEM 5.7
PAGE 131 Marked Up Map Showing Zonings
ATTACHMENT [3]
ITEM 5.7
PAGE 132 Report to Council meeting on 27 July 2015
5.8
COMMUNITY CONSULTATION RESULTS - STAGE 1 LIVING CITY PLANS File: 27122 D379410
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.4.1
Develop and implement a CBD Master Plan aligned to the key LIVING CITY principles based on community engagement outcomes
SUMMARY
To provide a summary of the public consultation on the Stage 1 LIVING CITY concept plans.
BACKGROUND The LIVING CITY Master Plan is being implemented in a number of stages with Council currently focused on achieving a start with Stage 1 by early 2016. Stage 1 is the catalyst for the whole LIVING CITY strategy and enables the remainder to occur by releasing land to be used in later stages. Stage 1 with a construction value of approximately $50 million, involves the creation of a new multi-purpose building, food pavilion, market square and two levels of a multi-storey carpark. The multi-purpose building will incorporate an 800-900 seat convention centre, council offices, LINC, Service Tasmania, cafe and general community space. Importantly Stage 1 facilitates Stage 2 by releasing land for the privately funded retail development, which in turn will free up the space for Stage 3 involving a waterfront hotel, restaurants and attractive public space. Council successfully secured $10 million towards Stage 1 through the Federal Governments National Stronger Regions Fund. Negotiations are continuing with the State Government, the preferred conference centre operator and other commercial tenants to determine the final funding model. In March 2015 Council engaged highly regarded firm Lyons Architects to design Stage 1. Lyons has formed a team to undertake the project which includes Launceston firm Birelli Architects and Melbourne based food retail specialists Maddison‟s. Lyons have been involved in extensive consultation with the proposed users of the new facilities and have progressively developed the project design through various iterations. A number of workshops have been held with Aldermen and Council staff to outline the proposed design direction. At its meeting in June 2015 Council determined (Min Ref. 122/15): “That Council receive and note the LIVING CITY Stage 1 concept plan report and: 1.
endorse the plan for public release at a media launch;
2.
exhibit the Master Plan for a period of three weeks seeking community comment; and
3.
consider any feedback prior to finalising the plan for development application lodgement.”
This report provides information to Council on the outcomes of the community consultation period. ITEM 5.8
PAGE 133 Report to Council meeting on 27 July 2015
STATUTORY REQUIREMENTS
There are no specific statutory requirements relating to this report.
DISCUSSION
Public consultation on the proposed plans for Stage 1 of LIVING CITY was undertaken over three weeks from 1 July to 21 July 2015. The consultation included:
Displays at Council‟s Customer Service Centre and Devonport LINC; The use of Council‟s Speak Up Devonport web page; A Community Leaders business breakfast hosted in the Council Chambers; A Listening Post in the Rooke Street Mall; LIVING CITY and Speak Up Devonport members being emailed project information with a link to the Speak Up Devonport web page for further details; Presentations to Cradle Coast Tasting Trail members, School for Seniors, a number of local schools; Media releases and media briefings; and Promotion via the Council website and all social media platforms.
The Speak Up Devonport website attracted a reasonably high level of interest recording:
1,985 documents viewed or downloaded (including the information booklet, plans and frequently asked question); 799 unique visitors looking at the LIVING CITY Stage 1 Plans consultation page; 13 contributions to the on-line community forum; and 25 on-line feedback forms completed.
Ten formal feedback forms, five emails and four written submissions were received. A copy of all the feedback is provided as an attachment to the report. Of the 35 completed feedback forms (both online & hard copy):
58% live and work in Devonport; 36% live in Devonport; 6% work in Devonport; and
In terms of the age breakdown of respondents:
3% are aged 18-24 years; 17% are aged 25-34 years; 31% are aged 35-49 years; 11% are aged 50-59 years; 19% are aged 60-69 years; 17% are aged 70-84 years; and 2% preferred not to answer
The following two questions were included on the feedback form: 1.
Do you have any comments or suggestions about the proposed plans for Stage 1 of LIVING CITY (multi-purpose building, food pavilion, market square & first stage of the car park)?
2.
Do you have any other comments or suggestions about LIVING CITY?
All 35 respondents answered both questions with a mixed level of support for the LIVING CITY project and proposed plans for Stage 1. The responses received have been summarised below with Officer Comments provided: ITEM 5.8
PAGE 134 Report to Council meeting on 27 July 2015
1
THEME
DETAILS
OFFICER COMMENT
Multi-purpose building exterior façade design
Commentary regarding the proposed modern façade design of new building not being complimentary to the heritage facades of adjacent buildings. Additional concern about building design potentially „dating‟ very quickly and being too „top heavy‟. Equally positive feedback regarding the building‟s contemporary design was also received.
Architectural design will always generate different views. The design aims to be sympathetic to the scale of the adjacent buildings without replicating or impeding them. The double height glass façade on Rooke Street is scaled to the same height as the adjacent historic Court House allowing views through the new building. Similarly, the ceiling heights of the second and third floors replicate the heights of the nearby Town Hall and Day‟s Building, connecting with the existing streetscape.
2
Multi-purpose building height/scale
Concerns regarding the proposed scale and height of the multi-purpose building being out of keeping with surrounding buildings.
As above
3
Conference Centre – City First as preferred operator
Concerns regarding potential limitations/restrictions on potential hirers due to City First‟s affiliation with Gateway Church – in terms of potential usages and also reduced Sunday availability due to church services being held in the venue.
The concerns raised are valid and will need to be adequately addressed as part of any contractual arrangement that Council may enter into with City First.
4
Conference Centre Meeting Room Configuration
Suggestions that consideration be given to reviewing the Conference Centre layout/configuration to achieve a greater number of smaller „break out‟ rooms, as often required for large multi-day conferences.
The large conference space on the top floor can operate in various formats including 3 separate rooms. Various meeting rooms with capacity of up to approximately 150 people are also included within the new building and these rooms along with the exiting DECC auditorium will be available as necessary for conferences.
ITEM 5.8
PAGE 135 Report to Council meeting on 27 July 2015
5
Family facilities
Desire for well-equipped family friendly parents room facilities to be incorporated into the plans.
Suitable family facilities will be provided within the building with the detail to be determined during the next design phases.
6
Funding
Queries regarding final funding sources for the Stage 1 development and potential impact on rates.
The final funding model has not yet been determined, however Councilâ€&#x;s intention has always been to undertake LIVING CITY from within the exiting revenue base rather than increase rates.
7
Car Park
Queries regarding the proposed Best Street/Fenton Way location for the multi-deck car park and whether alternative locations with less street frontage were considered.
The proposed location was determined as part of the Master Plan and is considered the most suitable for all stages of LIVING CITY and the existing City configuration.
8
Environmental Sustainable Design (ESD) & Environmental Features
Queries regarding what ESD and environmental features will be incorporated into the Stage 1 development.
An ESD engineer is engaged as part of the design team and working through the most suitable ESD initiatives for Stage 1.
9
Desire for Action
Feedback encouraging Council to „get on with the projectâ€&#x; and commence construction as soon as possible, for the overall benefit of the City and region, were received.
Every effort is being made to commence the project asap. Determining the final funding model remains the priority in the steps towards commencing construction.
There was further commentary regarding the overall project staging and sequencing, economic benefits and suggestions regarding potential tenants for the retail precinct. Some of the specific detailed feedback will be helpful in progressing the later design phases of the project and should be considered where appropriate. Overall there appears general support for Council to continue to progress Stage 1 of LIVING CITY as per the plans which were exhibited and no changes are proposed to the concept design at this stage. It should be noted that this concept is subject to finalisation of a suitable funding model and may require modification if adequate contributions from the State Government, conference venue operator and other commercial tenants are not secured. Once sufficient certainty regarding the funding is known it is recommended that a Development Application/s be submitted for the various elements of Stage 1.
COMMUNITY ENGAGEMENT
Community Engagement has been a key step in the LIVING CITY development process. The community display of the Stage 1 plans has continued this high level of engagement to ensure the continued community ownership of the project.
ITEM 5.8
PAGE 136 Report to Council meeting on 27 July 2015
FINANCIAL IMPLICATIONS
All costs for the consultation process have been included in the allocated operating budget for LIVING CITY. Quarterly reports are provided to Council regarding the ongoing financial implications of LIVING CITY and a further detailed report will be provided on the funding of Stage 1 prior to proceeding with a construction contract.
RISK IMPLICATIONS ď€
Consultation and/or Communication The positive sentiment created for LIVING CITY through the consultation process needs to be maintained. Council must ensure that the public are kept informed of progress and actively engaged through the various stages of the project or risk losing public support.
CONCLUSION
The concept plans for Stage 1 of LIVING CITY have been publically displayed for three weeks and the feedback to Council has been summarised in this report. No changes are recommended to the plans based on the issues raised, however a number of points should be considered as part of the future detailed design phases. It is recommended that a Development Application/s be lodged based on the exhibited concept plans.
ATTACHMENTS 1.
LIVING CITY - Written Feedback
2.
LIVING CITY - Written Feedback
3.
LIVING CITY - Written Feedback
4.
LIVING CITY - Written Feedback
5.
Emails in response to LIVING CITY Stage 1
6.
Feedback forms comments
7.
LIVING CITY Stage 1 Feedback - Brand Focus
Confidential
RECOMMENDATION That Council receive the report regarding public exhibition of LIVING CITY Stage 1 concept plans and: 1.
note the comments received during the consultation period for consideration and inclusion where appropriate in later detailed design phases;
2.
adopt the current Stage 1 plans as the completed concept design; and
3.
authorise the General Manager to lodge a Development Application/s for Stage 1 at the appropriate time.
Author: Position:
Rebecca McKenna Project Officer Development
Economic
Endorsed By: Position:
ITEM 5.8
Matthew Atkins Deputy General Manager
PAGE 137 LIVING CITY - Written Feedback
ATTACHMENT [1]
ITEM 5.8
PAGE 138 LIVING CITY - Written Feedback
ATTACHMENT [1]
ITEM 5.8
PAGE 139 LIVING CITY - Written Feedback
ATTACHMENT [2]
ITEM 5.8
PAGE 140 LIVING CITY - Written Feedback
ATTACHMENT [3]
ITEM 5.8
PAGE 141 LIVING CITY - Written Feedback
ATTACHMENT [3]
ITEM 5.8
PAGE 142 LIVING CITY - Written Feedback
ATTACHMENT [4]
ITEM 5.8
PAGE 143 Emails in response to LIVING CITY Stage 1
ATTACHMENT [5]
Email from Norma Jamieson Subject: living city comment Message: I certainly agree that Devonport and East Devonport are looking very tired and in need of a revamp. However, I question the mix of architectural styles and the "fly-over" walkway, on the grounds of liability/insurance, maintenance and costs, particularly with unknown future financial constraints. Thank you Norma Email from Justin Hi there, Just a question on the environmental sustainability of the stage 1 of the living city. I believe the design is fantastic and the overall implementation of the Living City master plan will be wonderful for Devonport. However, I haven't seen or heard anything to do with the future proofing of the buildings in an environmental way. By this I mean, where is the mention of the six-star energy rating? or solar power, wind power, geothermal heating? I assume that for a once in a lifetime opportunity we are not simply building a shiny new building but we are building a sustainable future for Devonport, surely the architects have done more than give us an aesthetically pleasing building. The technology is there for us to use and build something that not only serves as a functional city and looks amazing but generates its own power, lighting and heating. We have the opportunity here to do a once in a lifetime build, something that keeps on living and giving, something that can and will put Devonport on the map and show the rest of the country that we can be amazing and environmentally friendly. I would really appreciate more information on this aspect of the living city plan and for it to be publicised so others know about it, and if there is no information, something needs to change right away. This is the future of Devonport, the future for our children, we can't be the generation that spent $250 million on just a block of shiny buildings with no thought for the future sustainability. Regards, Justin Email from James Cox Re Living City, oh dearie me. Grandiose ideas ! Devonport is a small country town so let's be realistic. Firstly the centre of the little CBD is where ? It is south of Best street, so for starters a multi-storey car park should have been where the cinema is. It's not too late. Why take the town north of Best street ? Traffic from Best street and Formby road will have easy access into the car park. Do that for starters, nothing else for the moment. In my travels I have never seen such a fragmented town as little Devonport. It's a MESS.
ITEM 5.8
PAGE 144 Emails in response to LIVING CITY Stage 1
ATTACHMENT [5]
Email from Jason Wood After looking at the new proposed stage 1 construction of the Living City. It is stated 'that the LIVING CITY will create 830 new ongoing full time direct jobs'. What occupations are these 830 New Jobs in? Who will be running these Businesses? local or overseas? small or large? investors? how will they benefit the city and not there own pocket? How will these jobs put $112 million into the economy? How will this money Not go to the pocket of the major run businesses and schemers? how will this benefit the average worker and below average in live in a building the city? what attractions? tourist driven ventures will be linked the Living City development?
ITEM 5.8
PAGE 145 Feedback forms comments
ATTACHMENT [6]
ITEM 5.8
PAGE 146 Feedback forms comments
ATTACHMENT [6]
ITEM 5.8
PAGE 147 Feedback forms comments
ATTACHMENT [6]
ITEM 5.8
PAGE 148 Feedback forms comments
ATTACHMENT [6]
ITEM 5.8
PAGE 149 Feedback forms comments
ATTACHMENT [6]
ITEM 5.8
PAGE 150 Feedback forms comments
ATTACHMENT [6]
ITEM 5.8
PAGE 151 Feedback forms comments
ATTACHMENT [6]
ITEM 5.8
PAGE 152 Feedback forms comments
ATTACHMENT [6]
ITEM 5.8
PAGE 153 Report to Council meeting on 27 July 2015
6.0
INFORMATION
6.1
GENERAL MANAGER'S REPORT - JULY 2015 File: 29092 D372076
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.8.2
Ensure access to Council information that meets user demands, is easy to understand, whilst complying with legislative requirements
SUMMARY
This report provides a summary of the activities undertaken by the General Manager, 17 June to 22 July 2015. It also provides information on matters that may be of interest to Aldermen and the community.
BACKGROUND
The report is provided on a regular monthly basis and addresses a number of management and strategic issues currently being undertaken by Council. The report also provides regular updates in relation to National, Regional and State based local government matters as well as State and Federal Government programs.
STATUTORY REQUIREMENTS
Council is required to comply with the provisions of the Local Government Act 1993 and other legislation. The General Manager is appointed by the Council in accordance with the provisions of the Act.
DISCUSSION 1.
2.
COUNCIL MANAGEMENT 1.1.
Attended and participated in a number of internal staff and management meetings.
1.2.
Attended Workshops, Section 23 Committee and Council Meetings as required.
LIVING CITY 2.1.
Attended a briefing by the Architects with Aldermen on the plans for Stage 1 of LIVING CITY.
2.2.
Met with the Co-Ordinator General, Deputy Premier‟s Deputy Chief of Staff and a representative of State Treasury to discuss the State Government‟s commitment to LIVING CITY as part of its Northern Cities package as part of the State Budget.
2.3.
Attended the breakfast launch of the Stage One plans for LIVING CITY. This was an opportunity for the Council and its project advisors to provide a preview of the concept plans for the Civic Building, Food Market Space and Multi-Storey Car Park.
2.4.
Attended a meeting in Hobart with representatives of the State Government to discuss their commitment to LIVING CITY. As part of the State Budget it was announced that LIVING CITY would be supported by the State Government
ITEM 6.1
PAGE 154 Report to Council meeting on 27 July 2015
through its announced Northern Cities Project. The Co-ordinator General has been tasked with delivering the Governmentâ€&#x;s commitment.
3.
4.
2.5.
With the Council appointed architects visited two sites in Hobart where similar office layouts as that proposed for the new Civic Building are operational. This was an opportunity to see the functionality of the office space particularly in relation to open plan arrangements.
2.6.
Met representatives of iINet to discuss the opportunities that may exist for their internet service options to be included as part of LIVING CITY. In particular the discussion surround the future further rollout of free WiFi in Devonport.
2.7.
Met with Roger Jaensch MP to provide him with a briefing on the Stage 1 plans for LIVING CITY.
COMMUNITY ENGAGEMENT (RESIDENTS & COMMUNITY GROUPS) 3.1.
With the Mayor attended the State Board meeting of the Masters Builders Tasmania. This was an opportunity to outline to the Board aspects of LIVING CITY and other local government matters of general interest.
3.2.
Invited to attend the Fairbrother Pty Ltd Board dinner in Devonport. This was an informal opportunity to meet Board members.
3.3.
With Deputy Mayor Rockliff, Ald Jarman, Ald Goodwin and Ald Emmerton at the invitation of Housing Tasmania visited Thyne House in Launceston. Thyne House provides crisis accommodation to vulnerable young people in Launceston and it is likely that the proposed facility in Devonport (which was announced in the State Budget) will be developed in a similar way.
3.4.
Met with a local resident to discuss a number of matters relating to LIVING CITY, delivery of Council services and potential issues relating to amalgamations.
3.5.
Met with a local developer to discuss his plans for an expansion of his development on the foreshore area of the Mersey River. A separate report has been provided to Council in relation to ascertaining its views on the Crown leasing an area of its land to Murphy Investments.
3.6.
Attended as the guest speaker a Statewide Chamber of Industries networking meeting held in Devonport. The main focus of the presentation provided was around the Stage 1 plans for LIVING CITY.
3.7.
Met with local residents to discuss matters relating to their rate demand and a complaint regarding activity undertaken on a neighbouring property.
NATIONAL, REGIONAL AND STATE BASED LOCAL GOVERNMENT 4.1.
Attended as a Council Representative the Dulverton Waste Management Authority quarterly meeting. Deputy Mayor Rockliff also attended. The main item determined by the Representatives at this meeting was the adoption of the 2015/16 Annual Budget and Plan. Dulverton continues to be an efficient and well management landfill operation for the benefit of its member Councils.
4.2.
Attended a meeting of the Cradle Coast General Managers Group. Items discussed included the regional events strategy; waste management governance report recommendations; human resources policies; shared services project; Premiers Local Government Officials Group representative; revaluation impacts and draft regional adaptation strategy.
ITEM 6.1
PAGE 155 Report to Council meeting on 27 July 2015 4.3.
5.
Attended the Local Government Association of Tasmania Annual General Meeting and General Meeting in Launceston. The agendas for these meetings were provided to the Governance and Finance Committee meeting on 20 July 2015.
STATE AND FEDERAL GOVERNMENT PROGRAMS 5.1.
The State Government has advised of new Local Government Meeting Procedures and General Regulations. Regulations can only be in place for a maximum period of 10 years. A separate report was provided to the Governance and Finance Committee meeting in relation to the main changes introduced as a result of the new Regulations.
5.2.
Council has received advice from the Department of Infrastructure and Regional Development that Councils across Australia will receive an extra $1.105 billion over the next two years from the Federal Government for local road and street works following the reintroduction of Consumer Price Indexlinked fuel excise. Previously Council had been advised that in 2015/16 it would receive double its usual Roads to Recovery funding of $374,000. As a result of this most recent announcement Council is now also likely to receive an additional $300,000 this financial year. A report will be prepared for Council to consider which additional works should be programmed as a result of this latest allocation announcement.
5.3.
Advice was received from the State Grants Commission on 29 June 2015 that the Australian Government had decided to bring forward the first two instalments of the 2015-16 Financial Assistance Grants allocation. The amount pre-paid to Council was $981,251. This prepayment will result in Council recording a higher than anticipated surplus in the 2014/15 financial year and an equivalent reduction in 2015/16.
5.4.
The Minister for Planning & Local Government Hon Peter Gutwein MP has written to the Mayor as follows: Dear Mayor Consideration of Applicable Matters - Devonport Interim Planning Scheme 2013 and Representations The Tasmanian Planning Commission has advised that its consideration of applicable matters in the nine Cradle Coast Interim Planning Schemes and the representations received by Councils, as required under s.30K(2) of the Land Use Planning and Approvals Act 1993 (the Act) is completed. I am advised that the Commission is now working with Councils and representors to identify what actions may be possible to address particular issues in accordance with its powers under s.30K(4) of the Act. I am further advised that Councils have made a very positive contribution to the assessment of applicable matters and committed additional resources to address particular issues. This work will also assist the transition to the single Tasmanian Planning Scheme. I would like to thank the Devonport City Council for its ongoing commitment to provide the people of the Cradle Coast region with a fair and streamlined planning system. ITEM 6.1
PAGE 156 Report to Council meeting on 27 July 2015
Yours sincerely Hon Peter Gutwein MP Minister for Planning and Local Government 6.
OTHER 6.1.
Advice was received from Tas Ports that the dredging in the Port of Devonport was completed on Wednesday 22 July 2015. The advice stated that since dredging commenced on 21 May 2015, more than 300,000 m3 of material, had been removed from the harbour comprising almost 150,000m3 of sand and cobble from the entrance channel and 155,000m3 of silt and clay from the shipping basin and berths. Subject to extreme weather events, Tas Ports expect that this dredging campaign will permit unrestricted access and safe navigation into the port for many years to come. Prior to dredging an extensive environmental program was implemented to monitor a range of parameters including turbidity from material dumping, weather conditions, and currents. It was reported that the results during the campaign correlate closely with the projections calculated in advance of the dredging program.
COMMUNITY ENGAGEMENT
The information included above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS
Any financial or budgetary implications related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Councilsâ€&#x; operating budget as a result of this recommendation.
RISK IMPLICATIONS
Any specific risk implications will be outlined in the commentary above. Any specific issue that may result is any form of risk to Council is likely to be subject of a separate report to Council.
CONCLUSION
This report is provided for information purposes only and to allow Council to be updated on matters of interest.
ATTACHMENTS 1.
Action Report on Council Resolutions - July 2015
RECOMMENDATION That the report of the General Manager be received and noted. Author: Position:
Paul West General Manager
ITEM 6.1
PAGE 157 Action Report on Council Resolutions - July 2015
ATTACHMENT [1]
DEVONPORT CITY COUNCIL ACTION REPORT ON COUNCIL RESOLUTIONS - JULY 2015 OPEN SESSION MEETING DATE June 2015
RESOLUTION NO 113/15 114/15
115/15
116/15
117/15
RESPONSIBLE OFFICER
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
Rates and Charges Policy Annual Plan and Budget Estimates 2015/16
Adopted the Rates and Charges Policy with immediate effect. Adopted 2015/16 Annual Plan and Annual Estimates (Revenue and Expenditure), set the rates for the 2015/16 financial year, adopted the Capital Works Program and Fees and Charges Schedule for 2015/2016. Adopted the Financial Management Strategy with immediate effect.
Completed
Available on Council‟s website
GM
Completed
Available on Council‟s website and Customer Service Copies provided to Director of Local Government, A/Director of Health, State Library of Tasmania and LINC. Available on Council‟s website
GM
Determined to: a) adopt Gifts and Benefits policy with immediate effect and b) update Aldermen‟s Code of Conduct to reflect nominal value for notification of receipt of a gift or benefit is $50. Determined to: a) adopt Community, Childcare and Commercial Lease Policy with immediate effect; b) adopt Sport and Recreation Groups Policy with immediate effect; c) acknowledge that transferring clubs and organisations to new requirements will be staged over a period of months; and d) advise concerned Clubs to apply to Council for assistance through its merit based Financial Assistance program.
Completed
Available on Council‟s website and communicated to staff
GM
In progress
All clubs provided with copies of the relevant Policy. Meetings being scheduled over the next two weeks to finalise and implement arrangements.
GM
Financial Management Strategy Gifts and Benefits Policy
Lease Policies Council Buildings and Facilities
ITEM 6.1
Completed
EM (OP)
PAGE 158 Action Report on Council Resolutions - July 2015
MEETING DATE June 2015
RESOLUTION NO
ATTACHMENT [1]
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
118/15
Shared Services Feasibility - Cradle Coast Authority
Completed
Advised CCA of Council‟s decision. Report on current agenda relating to this issue.
120/15
LIVING CITY Update - June 2015
121/15
LIVING CITY National Stronger Regions Fund Grant Deed
122/15
LIVING CITY Stage 1 Concept Plans
123/15
Housing Tasmania - Request for Discount for Early Payment of Rates Infrastructure Works and Development Committee - 9 June 2015
Agree to be a signatory to request by CCA to seek Minister‟s approval and funding for feasibility study relating to shared services in the region and provide in-principle support to participate in any study undertaken Engage the Stage 1 design team to undertake high level feasibility review of incorporating the Devonport Regional Gallery and an intimate performing arts space into the Devonport Entertainment and Convention Centre. Noted success of application from Round 1 of Australian Government‟s National Stronger Regions Fund and authorised General Manager to negotiate, finalise and execute Deed of Agreement with the Australian Government by due date. a) Endorse LIVING CITY Stage 1 concept plan for public release at a media launch; b) Exhibit Master Plan for a three week period seeking community comment; and c) Consider any feedback prior to finalising plan for development application lodgement. Agreed to provision of 0.3% „incentive‟ on General and Waste Management Rates to Housing Tasmania if single lump sum payment of total 2015/16 rates prior to 31 August 2015. IWC 20/15 Devonport Community Church be advised that at this time low crash data and moderate recorded traffic volumes support maintaining current arrangements regarding parking in left hand travel lane.
128/15
ITEM 6.1
In progress
RESPONSIBLE OFFICER GM
DGM (IW&D)
In progress
Discussion on contract continuing.
DGM (IW&D)
Completed
Concept plans released. Consultation period currently underway.
DGM (IW&D)
Completed
Housing Tasmania advised of Council‟s determination in this matter.
GM
Completed
Letter was sent to Devonport Community Church.
DGM (IW&D)
PAGE 159 Action Report on Council Resolutions - July 2015
MEETING DATE June 2015
RESOLUTION NO 130/15
ATTACHMENT [1]
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
Community Services Committee Meeting - 15 June 2015
CSC 11/15
Completed
Letter of approval sent to Devonport Tennis Club, 30 June 2015.
In progress
Report being prepared.
In progress
Report being prepared.
Completed
Letter sent 4 June 2015.
Completed
Ald Goodwin has accepted the invitation to join Devonport Maritime & Heritage Special Interest Group.
CSC 12/15
a) approve request from Devonport Tennis Club for funding towards lighting upgrade to the amount of $24,000; b) seek detailed Officer‟s report on request from Devonport Gymnastics Club relating to new building/clubhouse for consideration and potential inclusion in Council‟s long term asset and financial plans c) seek detailed Officer‟s report re request from Devonport Junior Soccer Assoc for lighting at Meercroft Park for consideration and potential inclusion in Council‟s long term asset and financial plans; and d) Devonport Bowls & Croquet Club to complete a Sports Development application in relation to their proposal for a new complex at cnr of James and North Fenton Streets. c) agree to nominate an additional Alderman rep to Devonport Maritime and Heritage Special Interest Group, that Ald being Ald Goodwin. d) support renaming of „the Tidal: City of Devonport Art Award‟ to „Tidal: City of Devonport National Art Award‟.
ITEM 6.1
Completed
RESPONSIBLE OFFICER EM (CS)
PAGE 160 Action Report on Council Resolutions - July 2015
MEETING DATE June 2015
RESOLUTION NO
TOPIC
ATTACHMENT [1]
RESOLUTION/ITEM
130/15 (Cont.)
CSC 13/15
CSC 14/15
f) seek further details on proposal to publish updated edition of “Story of Devonport”. a) write to Minister for State Growth outlining its concerns regarding the changes to Community Road Safety Program and lack of consultation undertaken in determining changed arrangements. b) seek Department of State Growth advice re potential installation of signage outlining Devonport attractions on Tarleton Street/Bridge Road. c) request report from City Engineer on proposal to designate south side of Morris Ave (opposite Devonport Community House, from Middle Road to Chichester Drive) as a “No Standing” zone. “Village People” request for potential rebranding of East Devonport retail precinct to “Eastside Village” be received and Council implement a community engagement plan to canvass views of wider community on proposal prior to matter being further considered.
ITEM 6.1
STATUS
COMMENTS
Completed
Referred back to the Devonport Maritime and Heritage Special Interest Group.
In progress
Letter is currently being drafted.
In progress
Advice requested from Department of State Growth.
In progress
Review being undertaken by Infrastructure & Works Department.
Completed
Consultation plan currently being developed collaboratively with Communications Officer. Proposed engagement period 27 July 2015-16 August 2015.
RESPONSIBLE OFFICER EM (CS)
PAGE 161 Action Report on Council Resolutions - July 2015
MEETING DATE June 2015
RESOLUTION NO 130/15 (Cont.)
TOPIC
ATTACHMENT [1]
RESOLUTION/ITEM
STATUS
COMMENTS
CSC 15/15 a) continue operating Visitor Centre on current reduced span of hours; b) extension of both weekday and weekend hours during peak tourism season and/or during staging of significant events in Devonport if necessary. CSC 17/15 Don Reserve Environmental Management Plan be endorsed. CSC 18/15 Progress made on Devonport Weed Strategy Action Plan noted.
Completed
Letter sent to staff outlining Council endorsement. Staff meeting with Volunteers scheduled for mid-July.
Completed
Available on Councilâ€&#x;s website.
ITEM 6.1
Completed
RESPONSIBLE OFFICER EM (CS)
PAGE 162 Action Report on Council Resolutions - July 2015
ATTACHMENT [1]
Previous Council Resolutions - still being actioned MEETING DATE
RESOLUTION NO
May 2015
102/15
April 2015
79/15
82/15
RESOLUTION/ITEM
STATUS
COMMENTS
Cradle Country Marketing Group Partnership Agreement Infrastructure, Works and Development Committee - 13 April 2015 Removal of Trees at Home Hill
Endorsed Devonport and Cradle Country Marketing Partnership Agreement.
Completed
Agreement finalised.
IWC 8/15
That presentation regarding proposed Don River walking/ cycling track be noted and a report be prepared for consideration by Council. Noted Arboristâ€&#x;s report and due to identified safety concerns trees be removed, subject to confirmation of support from National Trust and stakeholders
In progress
Report being prepared for August Infrastructure Works and Development Committee.
DGM
In progress
Awaiting advice from Heritage Council & National Trust prior to works undertaken. Adjacent property owner to be informed prior to works. Positive correspondence received from Lyons family. Meeting held with DCCI on Friday, 29 May to progress public address system concept. Project brief prepared for distribution to suppliers. Community Development Strategic Special Committee endorsed recommendation by East Devonport Special Interest Group to obtain costings. Provisional estimates of $1.5M have been provided by Infrastructure & Works Manager. East Devonport Special Interest Group agreed to review the East Devonport Community Plan acknowledging the Connell Wagner report and its role in shaping East Devonport. Signage has been installed.
EM (CS)
52/15
Rooke Street Mall Improvements
Made a determination in relation to its capital budget for improvements in the Rooke Street Mall.
In progress
February 2015
30/15
Entry Corridor - Ferry Terminal to Bass Highway - Ald J F Matthews
Eastern Shore Committee be requested to review original Eastern Shore Redevelopment Plans to develop an approach to prioritising enhancement of road corridors from Spirit of Tasmania Ferry Terminal at East Devonport and the Bass Highway.
In progress
35/15
Community Services Committee Meeting - 16 February 2015 Drainage Issues 160B Sheffield Road and Gibson Court Subdivision - Ald J T Keay
CSC 4/15
Completed
3/15
In relation to outdated Bass Highway tourism signage endorse proposed design and proceed with installation. Engage a suitable consulting firm to prepare a report on drainage issues related to 160B Sheffield Road and Gibson Court subdivision with a requirement that the Consultant engaged be required to consult directly with the property owners.
ITEM 6.1
EM(CS)
Meeting planned with all stakeholders in June for signing.
March 2015
January 2015
RESPONSIBLE OFFICER
TOPIC
In Progress
Consultant has undertaken investigations and interviews, awaiting final report.
EM (C&B)
EM (CS)
EM (CS)
DGM (IW&D)
PAGE 163 Action Report on Council Resolutions - July 2015
MEETING DATE
RESOLUTION NO
December 2014
October 2014
ATTACHMENT [1]
RESPONSIBLE OFFICER
TOPIC
RESOLUTION/ITEM
STATUS
COMMENTS
308/14
Budget Airline
In Progress
Maintaining a watching brief in regards to this issue.
GM
211/14
Youth Engagement
In Progress
Council owned land
Youth Engagement Plan currently being developed. Draft Engagement Plan presented to Community Development Strategic Special Committee 30 June 2015, awaiting feedback. Workshop conducted 29 June.
EM (CS)
221/14
Remain committed to working with neighbouring Councils, State Government and Tas Ports on growing the potential of Devonport Airport including attracting a budget airline; and note securing a budget airline at this time it not high priority for Airline industry or State Governmentâ€&#x;s Access Plan. Continue youth engagement through Council activities and determined that the Youth Policy be reviewed and included within Community Development Framework. Further that technology be used to seek input and feedback from young people. List as a future Workshop topic the options which may be available for the Council owned land adjacent to the entry/exit to the Spirit of Tasmania ferry terminal at 2-12 Murray Street, East Devonport, acquired in 2009.
ITEM 6.1
Completed
EM (CS)
PAGE 164 Action Report on Council Resolutions - July 2015
ATTACHMENT [1]
CLOSED SESSION MEETING DATE
RESOLUTION NO
TOPIC
June 2015
133/15
Food Ambassador
134/15
LGAT - Election of General Management Committee LGAT - Election of General Management Committee
135/14
RESOLUTION/ITEM
STATUS
COMMENTS
RESPONSIBLE OFFICER
Matter be deferred pending a workshop being held. Voted on nominations for Population greater than 20,000
Completed
Report on current agenda.
DGM (IW&D)
Completed
Ballot papers returned.
GM
Voted on nominations for Population less than 20,000
Completed
Ballot papers returned.
GM
Previous Council Resolutions - still being actioned MEETING DATE
RESOLUTION NO
March 2015
63/15
February 2015
44/15
December 2014
320/14
TOPIC Purchase of Property Options for Acquisition of Property LIVING CITY Business and Professional Precinct Proposal
RESPONSIBLE OFFICER
RESOLUTION/ITEM
STATUS
COMMENTS
General Manager authorised to finalise purchase agreement. General Manager undertake preliminary investigations on options which may be available to Council for acquiring property. Support preparation in conjunction with Devonport Central Pty Ltd of proposal for new business relocation into King Street.
Completed
Contract signed.
GM
In progress
To be workshopped.
GM
Ongoing
Awaiting response from potential tenant.
ITEM 6.1
DGM (IW&D)
PAGE 165 Report to Council meeting on 27 July 2015
6.2
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING
Council is required by Regulation 8(2)(c) of the Local Government (Meeting Procedures) Regulations 2005 to include in the Agenda the date and purpose of any Council Workshop held since the last meeting. Date
Description
Purpose
29/6/2015
NBN Presentation
A presentation to Aldermen from the NBN Co on the rollout of the NBN in Devonport.
Taste the Harvest - Devonport Representatives of the Lions Club Lions Club attended to discuss the future plans for Taste the Harvest. Council owned land - 2-12 In response to a previous Council Murray Street, East Devonport resolution a discussion around the future of the Council owned land in East Devonport. East Devonport Football Club
A proposal sponsorship.
for
Council
relating
to
LGAT Annual General Meeting Copies of the agendas for both meetings and General Meeting - 22 July provided for information of Aldermen. 2015
02/7/2015
LIVING CITY
An update on arrangements for the release of Stage One plans for LIVING CITY.
Parking
A discussion around an alternate parking fee structure.
LIVING CITY
Opportunity for Aldermen to be briefed by a representative of the P+i Group on the appointment of a Food Ambassador for the LIVING CITY project.
RECOMMENDATION That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 6.2
Paul West General Manager
PAGE 166 Report to Council meeting on 27 July 2015
6.3
MAYOR'S MONTHLY REPORT File: 22947 D378312
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY
This report details meetings and functions attended by the Mayor.
BACKGROUND
This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of June 2015.
STATUTORY REQUIREMENTS Due to attendance at conferences during this period, Clause 4.4 of the Aldermen‟s Allowances, Expenses and Provision of Facilities Policy applies: “Aldermen are to provide a report or summary, whether written or verbal, on each interstate conference attended within three (3) months of the conclusion of such conference and this report may be prepared individually by elected members or may be a joint report of the Aldermen who attended.”
DISCUSSION In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of June 2015:
EDUTech Conference – Brisbane 5 days Order of Australia Association, Luncheon with The Hon Kate Warner Governor of Tasmania Resident meetings Costas East Devonport Launch Devonport Jazz Mersey Leven Emergency Management Committee State Budget briefing ABC Radio interviews Council Public Forums (2) – rates Trade Challenge Committee Learning Communities Special Interest Group Brett Whiteley Budget Luncheon (DCCI) Federal Government Freight Equalisation Forum Joshua Slocum Walk unveiling Australian Local Government Association National Conference – Canberra 5 days Australian Local Government Women‟s Association Breakfast Dinner Brett Whiteley, Parliament House with Mayor Bonde & Mayor Quillam Confederation of Australian Sport (Masters Games) Embassy of the People‟s Republic of China in Australia (Masters Games) Counsellor Mr Wu Demin Second Secretary Mr He Jianlin Senator Jacqui Lambie (Masters Games) ITEM 6.3
PAGE 167 Report to Council meeting on 27 July 2015
Community Safety Special Interest Group LIVING CITY briefing – updated architect design Clifford Craig Medical Research Trust Luncheon Masters Builders Tasmania Luncheon Learning Communities – sub group Children‟s University – Karen Eyles Learning Communities – sub group Australian Masters Games - telephone Cradle Coast Authority Board Chairman Glynn Williams Rob Bradley, Confederation of Australian Sport Cradle Coast Authority Head Representative Daryl Quillam Radio 7AD interview LIVING CITY update Official Launch – Coat Day, Leonie Hiscutt – Ulverstone. Mersey Cup, DFC vs EDFC Junior Football EDFC vs DFC Coast FM Radio – interview Health Minister Michael Ferguson with Premier Hodgman, Mayor Thwaites, Mayor Freshney & Mayor Bonde Tim Cox, TAFE College Citizenship ceremony – 9 new citizens Community Development Committee
The Mayor has provided reports on his attendance at the EduTech National Congress and the Australian Local Government Association conference. Both reports are attached.
ATTACHMENTS 1.
Report – Australian Local Government Association
2.
REPORT _EduTECH National Congress Brisbane 2-4 June 2015
3.
Certificate - EduTech - Steve Martin
RECOMMENDATION That the Mayor‟s monthly report be received and noted.
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 6.3
Paul West General Manager
PAGE 168 Report – Australian Local Government Association
ATTACHMENT [1]
Report – Australian Local Government Association National General Assembly 14th – 17th June 2015 Canberra The Australian Local Government Association (ALGA) is the peak body nationally representing around 565 Councils to the Australian Government, political bodies, ministries, government departments as well as international agencies and so on. The National General Assembly (NGA) is conducted annually to discuss and deal with national issues as well as provide opportunities for representatives to be addressed by well renowned key note speakers and exposure to national expo exhibitors. NGA is an opportunity to share views, knowledge and experience to assist in the development of national policy.
Attendance by Mayor is permitted via Council policy. Since elected (2011) to the position of Mayor, 2015 is the first NGA attended. Report contains a cross section of notes taken and provided documentation
Theme of NGA “Closest to the Community” “Local Government is an essential part of the Australian system of government; are democratically elected and provide for the „good governance‟ of local communities throughout Australia. As part of that role, Councils provide crucial local planning, services, programs and infrastructure including local roads, community halls, sports, cultural and recreation facilities that underpin the life of every local community throughout Australia. In this way Local Government is indeed the level of government that is „closest to the community‟”.
Business Papers contained 81 Strategic Motions all of which were dealt with. Subjects included:
Calls to end the freezing of Financial Assistance Grants (FAGS) Guarantee of revenue for local road and bridge infrastructure Restoration of Case Management for Aged Care Funding Programs Review and increase of the National Disaster Relief‟s Recovery Arrangements ITEM 6.3
PAGE 169 Report – Australian Local Government Association
ATTACHMENT [1]
Confirm its opposition to forced amalgamations of Councils, calling on the Federal & State Governments to confirm the same and that any amalgamations be supported by a referendum of electors involved – carried Calling on Federal Government to implement a high speed rail service between Melbourne, Canberra, Sydney &Brisbane, as an alternative to additional airports – carried Motion 18 Northern Midlands Council TAS – “That the NGA make representations to the relevant Federal Government Ministers seeking support for the development of a consistent basis for determining whether a particular function is best carried out by Local, State or Federal Government – seconded by Devonport City Council – carried All motions can be viewed on the Australian Local Government Association website Deputy Prime Minister Warren Truss officially opened conference “Economic program not a social program” Bridges to Recovery open 1/7/15 closing 31/8/15 around $100mill no State Government applications accepted only Local Government Stronger Communities Fund - $150,000 for Braddon for new programs with social benefits open to NFP Second round of National Stronger Regions Grants will include $25mill for projects under $1mill ALGA President Troy Pickard Resolution on books to support ALGA‟s effort to have FAGs reinstated Fight for constitution recognition postponed as Federal Government White Paper is being worked on in regards to reform of the federation. Attended the Australian Local Government Women‟s Association breakfast – Monday 15th June Dinner Parliament House – Brett Whiteley MP – Monday 15th June Presenter Associate Professor Roberta Ryan, Director, University of Technology, Sydney – Centre for Local Government. Presented some interesting statistics Local Government planning for the future o 39.6% extremely important o 38% very important Community involvement in decision making o 51.3% extremely important o 30.5% very important The delivery of services that contribute to a healthier and fairer society o 79.7% extremely important Facilitator John Martin – panel session Mainland Councils/Shires fund local libraries and for every dollar spent a $5.46 return is gained You can‟t have a developed society unless Arts & Culture play a significant part. Peter Crosier – The Wentworth Group of Concerned Scientists Is Local Government a Real Partner? Talked about collective impact Decision made by one affects the many in regards to the environment A good environment supports a healthy community “Leaving this land a better land for those that follow us” Theodore Roosevelt ITEM 6.3
PAGE 170 Report – Australian Local Government Association
ATTACHMENT [1]
How do we bring economics and environment together? Cassandra Goldie, CEO Australian Council of Social Services The power of the local community Housing affordability top priority every time to eliminate poverty City of Sydney has adopted a policy of 7.5% of new developments are affordable housing Adelaide Lord Mayor Martin Haese – Building a community Population 25,000 – capital budget $35mill Adelaide recognised as a liveable city, globally Competitive edge Walkability, cycling, building & spaces, amenity opportunity, arts have a profound impact – considered the glue to hold communities together. Housing stock – affordability Ergo development – CBD affordability Active support for the Arts – festivals & events Rolling out small business packages Customer service – they are our brand managers Public open space Rolling out free WiFi city wide Innovation, creative, prosperous AFL now at Adelaide Oval – 43 cafes/wine bars opened over past two years with 12 more to come LED lighting for new developments o 80-90% Adelaide street lights to be LED in 3-4 years City looking to achieve carbon neutrality o Vehicle fleet – changing to fuel cell Dorte Ekeland – Canberra Australian most urbane nation in the world World becoming more urbanised in 2025 – will have 30 mega-cities over 10 million each Cities are centred around deep water ports, followed by railway – connection Prior to WW II walked, tram, rode – now cars o However in cities there is less KMs travelled – public transport – technology changed A knowledge economy important Minister for Environment Greg Hunt Fuel cell vehicles coming – refuelling station roll out Improve air quality in cities towards 20/30 Hyundai – 2nd of Clean Air Ambassadors – fuel cells Green Army – not looking for just a project, but a 3 year project Mobile Muster program
Meeting with Australian Masters Games representatives with Embassy of the Peoples Republic of China in Australia – Wednesday 17th June Rob Bradley & Peter Phillips Australian Masters Games Counsellor Wu Demin & Second Secretary He Jianlin Invited China to participate in 2017 Games in NW Tasmania
Meeting with Australian Masters Games representatives and Senator Jacquie Lambie
ITEM 6.3
PAGE 171 Report – Australian Local Government Association
ATTACHMENT [1]
Where to from here?
Interesting points that certainly can relate to or be included with LIVING CITY
Look to future, continue with vision: -
Free WiFi city wide including residential Vehicle fleet – fuel cells Refuelling stations Mobile Muster program Green Army – identify a 3 year project – perhaps coastal pathways LED street lighting Innovation, creativity & prosperity Arts & culture Continue to lobby for securing of 2017 Australian Masters Games for NW Tasmania – 30 years anniversary since in Tasmania – the inaugural Games Thought Assembly worthwhile – especially guest speakers (Martin Haese very good) Important issues to have a say in – FAGS Look to consider issues that are of local to national significance Consider attending next year then every two years Opportunity to make appointments with Ministers etc whilst in Canberra at same time e.g. Embassy of the People of the Republic of China in Australia; Brett Whiteley MP; Senator Jacquie Lambie
ITEM 6.3
PAGE 172 REPORT _EduTECH National Congress Brisbane 2-4 June 2015
ATTACHMENT [2]
REPORT _EduTECH National Congress Brisbane 2-4 June 2015 EduTech is Australasia’s largest education and training event As Mayor and Chairman of the Learning Communities Special Interest Group (LCSIG), I thought this event would provide some insight into an area of learning that may be relevant or adaptable to our goal in Devonport becoming a Learning Community (LC). The LCSIG is looking to engage and work with our community to better understand the key opportunities and challenges of learning in Devonport. LC Committee Members:- Mayor Steve Martin (Chair), Ald Justine Keay, Todd Hendriks (State Growth), Brett Smith (Cradle Coast Authority), Jodee Wilson (Educ Dept), Kate Beer (Devonport Community House), Melissa Blake (Youth, Family & Community Connections), Matthew Jago (Educ Dept), Andrew Hillier (Devonport Chaplaincy), Brett Williams (UTAS), Kathleen Priestly (LINC), Grant McDonald (Don College) Kate Huett (Mission Australia), Dianne Sheehan (Devonport Regional Gallery), Sylvia Sayers (Devonport Chamber of Commerce & Industry), John Lee Archer (Community), Sheree Vertigan (Community), Ald Alison Jarman (Proxy) This Report is from notes taken, associated web sites and provided documents and is a précis of the Congress & Expo. (Disclaimer - it may not link from point to point). Not all is included. There were numerous speakers across a variety of learning topics; some were also pushing their technology wares.
Students live in the 21st century, but when they attend school, they step back into the 20th century. Education in the 21st century needs to be about enabling students to solve real problems and adapt to change. We believe that one empowered individual is capable of changing the world around them
Eric Mazur, Physicist & educator, Harvard University – Guest Speaker
“Assessment the Silent Killer of Learning”: Eric spoke about how assessments are used in the education system – “instead of studying to learn, they are studying to pass the test” (or to reach KPIs). In business when you have a problem, you already know what the outcome is or needed, the solution is unknown – compared to a student who is provided with a problem, they know the solution (e.g. formulas), but they do not know what the outcome will be. Eric used Blooms Taxonomy, (forms of levels of learning), below to show student thinking skills with the base being remembering – the memorization of information and then lessening upwards to creating. What it shows is that we are good at remembering, but lack the skills to answer questions.
Eric asks the question in relation to assessment, if students were actually provided with 21st century skills “Why would a learner cheat?” ITEM 6.3
PAGE 173 REPORT _EduTECH National Congress Brisbane 2-4 June 2015
ATTACHMENT [2]
Learning should mimic real life Open box exam Feedback not ranking Focus on skills not content Create an environment where they learn to learn.
Real world learning
Technology is invading everything we do and are involved in STEM learning – Science, Technology, Engineering & Mathematics
3D printers are becoming more affordable Innovationtoolbox.intel.com.au Intel.com.au/education “Get out there and make something” – Presenter - Super Awesome Sylvia, maker extraordinaire and Whiz Kid Sylvia as a 7 year old was an enthusiastic tinkerer which led to her creating a web page - Sylviashow.com which shows kids how easy it is to make stuff that is fun Sylvia also wrote a book Sylvia‟s Super-Awesome Project Books Sylvia has presented to many conferences worldwide DIY.org – Kids learning skills and being awesome Learn anything and be anyone Professor Shirley Alexander, Deputy Vice Chancellor University of Technology, Sydney – “How UTS spent $1.2billion on its campus to prepare students for the future.” Collaborative Learning opportunities Lots of informal spaces for learning Festival of Learning Meeting rooms – design for collaboration Lecture rooms to have swivel chairs so people can turn around and talk directly those sitting behind Strategies of UTS: Need to address the complex problems of the future – cannot afford to do business as usual Achievement of learning outcomes should be the focus of learning Learning should be personalised
ITEM 6.3
PAGE 174 REPORT _EduTECH National Congress Brisbane 2-4 June 2015
ATTACHMENT [2]
Authentic assessment – project based Laurie Burrus, Educational Consultant – Lynda.com This was an example of what Lynda.com offered E.G. Video in classrooms – empowers students with multimodal learning o A redefinition of literacy o A local visual language that connects people – a silent language o Expressive learning – authentic expression – video essays o Classes simultaneously in different countries Vicki Thomson, CEO Go8 (8 Aust. Universities) “Building strategic partnerships and global collaborations to strengthen University performance.” About protecting Universities Unis touch at sometimes parts of our lives o They produce doctors, dentists, engineers o They perform 28% of Aust. Research David Barnett, Managing Director Pearson Australia “The importance of Partnership in higher education” Linked to Monash University which is a member of the Go8 Transform lives through education (learning) Like an eco-sysyem All contributors One affects the other Design coursers around the learner John Phelan, Co-Founder Global Learning Support On-line learning & retention – why more & more are going on line Course right for me “I managed my time and planned effectively.” “I had a sense of belonging to the education provider and my “education community”. Consistent & pro-active support Enhance work competencies Enhance skills in required areas “It allows me to study when I was able to.” Sherman Young, Pro Vice-Chancellor (Learning, teaching & diversity) Macquarie University “Changing Minds, using technological change to shift enduring habits” Innovation that is sustainable New technologies improve, but reinforce what we do Video lectures, on-line assessments Hard to implement Incremental improvement in existing institutions Innovation that is disruptive New technologies provoke new paradigms Most Universities no longer accept paper submissions, only ones that are, are done online Need to re-think assessment Professor Iain Martin, Vice President & Deputy Vice Chancellor University of NSW “Getting the blend right; balancing digital and face to face teaching.” Blended learning Students no longer see any difference between on-line presence to physical presence Sees students studying/learning away from universities only coming back when needed or wanted. ITEM 6.3
PAGE 175 REPORT _EduTECH National Congress Brisbane 2-4 June 2015
ATTACHMENT [2]
Larry Johnson, CEO New Media Consortium “From Good to Great” Support people who are trying but failing Organisational culture has to be right as its about culture & leadership Conserve, create and pass on knowledge Our community is our university for our children Is our strategic thinking based on a world that no longer exists? Nicholas Negroponte Founding Chairman MIT Lab, Founder, One laptop per child (USA)”Innovation + Technology = great change to higher education” Learning learning What normal market forces will not do Education without curricula Where do new ideas come from? Connectivity as a human right Breakout session – Elaine Shuck, Dale Gomez & Gabe Gordon “Distant Learning and collaboration for competitive advantage.” Provision of IT services is becoming a key differentiator for students for student when choosing which educational institution they wish to attend. BYOD – important What do you feel will be the most important for our future access virtual learning environments professional development Technology enabled innovation across the education & research sectors Meeting David Price, consultant and author of “Open – How we‟ll work, Live & Learn in the Future”, Larry Rosenstock, CEO High Tech High San Diego and Steve Hicks, Principal Birdwood High School South Australia. Discussed vision for Devonport to become a Learning Community
Where to from here?
Investigate how to provide free wifi city wide; along with the benefits it may offer. Attract interest from companies that see Devonport‟s journey to become a Learning Community as an opportunity. Have confirmed Lynda.com presenting to LC committee Have received contact from Monash University seeking a partnership with their MWorld – discoverworld.com State & Federal Government and telco provider to develop partnership to have city wide wifi Seek to visit Adelaide (Nov 2015) with hopefully a couple of students and education rep. to scope out the work the school has been progressing with consultant David Price. Have confirmed appointment with Adelaide Lord Mayor Martin Haese to discuss Adelaide‟s roll-out of free wifi as well as the Entrepreneur Organisation. Create a “Festival of Learning” and base in Devonport. Such would enable organisations around the State (possibly inter-state) to offer opportunities to anyone who wants to learn something new or simply refresh/update current skills. Arrange appointment with Minister for Education Jeremy Rockliff (TBA) and UTAS Janelle Alison (3/7/15) Whilst EduTECH focused on education (schools, colleges & universities), what lessons can we learn from them that can be holistically converted into real life and for community benefit? Challenge.
ITEM 6.3
PAGE 176 REPORT _EduTECH National Congress Brisbane 2-4 June 2015
ATTACHMENT [2]
Thank you for the opportunity to attend, though I definitely think it was and is worthwhile, I suggest that EduTECH from a Council point of view would be every 2-3 years. Having said that, creating a Festival of Learning may well fill that gap/need. Steve Martin
ITEM 6.3
PAGE 177 Certificate - EduTech - Steve Martin
ATTACHMENT [3]
ITEM 6.3
PAGE 178 Report to Council meeting on 27 July 2015
7.0
SECTION 23 COMMITTEES
7.1
PLANNING AUTHORITY COMMITTEE MEETING - 6 JULY 2015 File: 29133 D377595
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY
The purpose of this report is to receive the minutes provided to Council by the Planning Authority Committee meeting held on Monday, 6 July 2015.
ATTACHMENTS 1.
Minutes - Planning Authority Committee - 6 July 2015
RECOMMENDATION That the minutes of the Planning Authority Committee meeting held on Monday, 6 July 2015 be received and the recommendations contained therein be noted. PAC 07/15
Planning Applications approved under Delegated Authority 1 June 2015 to 27 June 2015
PAC 08/15
PA2015.0059 2 lot subdivision and residential (dwelling) - assessment against performance criteria for location and configuration of development - 16 Collins Way Tugrah
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 7.1
Paul West General Manager
PAGE 179 Minutes - Planning Authority Committee - 6 July 2015
ATTACHMENT [1]
MINUTES OF A PLANNING AUTHORITY COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 6 JULY 2015 COMMENCING AT 11:00AM PRESENT:
Ald S L Martin (Mayor) in the Chair Ald C D Emmerton Ald G F Goodwin Ald J F Matthews Ald L M Perry
Council Officers: Deputy General Manager, M Atkins Planning and Environmental Health Coordinator, S Warren Senior Town Planner, C Milnes Cadet Planner, A Mountney Planning Administration Officer, J Broomhall Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council‟s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council‟s website for a period of six months. 1.0
APOLOGIES There were no apologies received.
2.0
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0 DELEGATED APPROVALS 3.1
PLANNING APPLICATIONS APPROVED UNDER DELEGATED AUTHORITY 1 JUNE 2015 TO 27 JUNE 2015 (D376464) PAC 07/15 RESOLUTION MOVED: SECONDED:
Ald Emmerton Ald Matthews
That the list of delegated approvals be received. Ald Martin Ald Emmerton Ald Goodwin
For
Against Ald Matthews Ald Perry
For
Against
CARRIED UNANIMOUSLY
ITEM 7.1
PAGE 180 Minutes - Planning Authority Committee - 6 July 2015
ATTACHMENT [1]
4.0 DEVELOPMENT REPORTS 4.1
PA2015.0059 2 LOT SUBDIVISION AND RESIDENTIAL (DWELLING) - ASSESSMENT AGAINST PERFORMANCE CRITERIA FOR LOCATION AND CONFIGURATION OF DEVELOPMENT - 16 COLLINS WAY TUGRAH (D376485) PAC 08/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Matthews
That Council, pursuant to the provisions of the Devonport Interim Planning Scheme 2013 and Section 57 of the Land Use Planning and Approvals Act 1993, approve application PA2015.0059 and grant a Permit to use and develop land identified as 16 Collins Way, Tugrah for the following purposes:
2 lot subdivision and Residential (dwelling and shed) - assessment against performance criteria for location and configuration of development
Subject to the following conditions: 1.
The Use and Development is to proceed generally in accordance with the following submitted plans and documentation, copies of which are attached and endorsed as documents forming part of this Planning Permit: a.
Project No 00066 A01, A02 & A03 dated 9.04.15, 29.05.15 and 29.05.15 respectively, by Gavin Smith of Arplan Home Designs;
b.
Bushfire Report & Bushfire Hazard Management Plan by Tammy Smith Energy, dated 21 March 2015 and 23 March 2015 respectively;
c.
S2542-01 infolet (Onsite wastewater investigation) by Donal S. Anderson – Consulting Engineer, dated 27 May, 2015
2.
Access is to be provided to lot 2 in accordance with current municipal standards. In this regard Council must be contacted prior to commencing construction of the access to arrange a suitable location and design.
3.
The developer is to submit a design report (including the site and soil evaluation in accordance with AS/NZS1547:2012) along with an application for a Special Plumbing Permit for the on-site waste water system with the Building Application.
4.
The subdivider is to provide underground power to lot 2.
5.
The subdivider is not to include any covenants within the Schedule of Easements that by their intended purpose are inconsistent with the relevant zone and code standards of the Devonport Interim Planning Scheme 2013.
6.
The subdivider must comply with the conditions contained in the „Submission to Planning Authority Notice‟ which the regulated Entity (trading as TasWater) has required the Planning Authority to include in the planning permit, pursuant to section 56P(1) of the Water and Sewerage Industry Act 2008. ITEM 7.1
PAGE 181 Minutes - Planning Authority Committee - 6 July 2015
ATTACHMENT [1]
Note: The following is provided for information purposes.
THIS IS NOT A BUILDING PERMIT. You need to provide a copy of this planning permit to a registered Tasmanian Building Surveyor. WORK CANNOT COMMENCE UNTIL BUILDING AND PLUMBING PERMITS ARE ISSUED.
During the construction or use of these facilities all measures are be taken to prevent nuisance. Air, noise and water pollution matters are subject to provisions of the Building Regulations or the Environmental Management and Pollution Control Act 1994. The Final Plan of Survey cannot be sealed until all conditions have been complied with, or an agreement and security bond is in place that provides for the completion of works at a later stage in the event of any default by the subdivider. Council is the street numbering authority. In regard to condition 6 the applicant/developer should contact TasWater – Ph 136 992 with any enquiries. In regard to condition 2 the applicant should contact Council‟s City Infrastructure Department – Ph 6424 0511 with any enquiries. Enquiries regarding other conditions can be directed Development & Health Services Department – Ph 6424 0511. Ald Martin Ald Emmerton Ald Goodwin
For
Against Ald Matthews Ald Perry
For
to
Council‟s Against
CARRIED UNANIMOUSLY With no further business on the agenda the Chairman declared the meeting closed at 11:04am.
ITEM 7.1
PAGE 182 Report to Council meeting on 27 July 2015
7.2
GOVERNANCE AND FINANCE COMMITTEE MEETING 2015
20 JULY
File: 29468 D379606
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY
The purpose of this report is to receive the minutes and endorse the recommendations provided to Council by the Governance and Finance Committee meeting held on Monday, 20 July 2015.
ATTACHMENTS 1.
Minutes - Government and Finance Committee - 20 July 2015
RECOMMENDATION That the minutes of the Governance and Finance Committee meeting held on Monday, 20 July 2015 be received and the recommendations contained therein be adopted. GFC 25/15
Mayor's Monthly Report
GFC 26/15
Council Policy Review - Financial Assistance Policy, Community Engagement Policy, Tree Policy, Street Trading Policy, Sponsorship Policy, Investment Policy, Complaint Handling Policy, Dealing with Difficult Customers Policy
GFC 27/15
Local Government (Meeting Procedures) Regulations 2015 and Local Government (General) Regulations 2015
GFC 28/15
Local Government Association of Tasmania - Annual General Meeting and General Meeting - 22 July 2015
GFC 29/15
Elected Members' Expenditure Report - May/June 2015
GFC 30/15
Annual General Meeting
GFC 31/15
Valuation of Property, Plant and Equipment
GFC 32/15
Governance & Finance Report
Author: Position:
Robyn Woolsey Administration Officer
Endorsed By: Position:
ITEM 7.2
Paul West General Manager
PAGE 183 Minutes - Government and Finance Committee - 20 July 2015
ATTACHMENT [1]
MINUTES OF A GOVERNANCE AND FINANCE COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET, DEVONPORT ON MONDAY, 20 JULY 2015 COMMENCING AT 6:01PM PRESENT:
Ald J T Keay (Chairman) Ald G F Goodwin Ald L M Perry Ald A L Rockliff
Aldermen in Attendance: Ald S L Martin (Mayor) Ald L M Laycock Council Officers: General Manager, P West Executive Manager Corporate & Business, S Crawford Executive Manager Organisational Performance, K Peebles Governance Coordinator, K Hampton Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council‟s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council‟s website for a period of six months. 1.0
APOLOGIES The following apology was received for the meeting. Ald Emmerton
2.0
Apology
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
PROCEDURAL 3.1
PUBLIC QUESTION TIME
3.1.1 Nil
QUESTIONS ON NOTICE FROM THE PUBLIC
3.1.2 Nil
QUESTION WITHOUT NOTICE FROM THE PUBLIC
3.2 Nil
QUESTIONS FROM ALDERMEN
3.3 NOTICES OF MOTION Nil
ITEM 7.2
PAGE 184 Minutes - Government and Finance Committee - 20 July 2015
ATTACHMENT [1]
4.0 GOVERNANCE AND FINANCE REPORTS 4.1
MAYOR'S MONTHLY REPORT (D374879) GFC 25/15 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Goodwin
That it be recommended to Council that the Mayor‟s monthly report be received and noted.
Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.2
COUNCIL POLICY REVIEW - FINANCIAL ASSISTANCE POLICY, COMMUNITY ENGAGEMENT POLICY, TREE POLICY, STREET TRADING POLICY, SPONSORSHIP POLICY, INVESTMENT POLICY, COMPLAINT HANDLING POLICY, DEALING WITH DIFFICULT CUSTOMERS POLICY (D373918) GFC 26/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that it adopt the following reviewed policies with immediate effect: 1.
Financial Assistance Policy
2.
Community Engagement Policy
3.
Tree Policy
4.
Street Trading Policy
5.
Sponsorship Policy
6.
Investment Policy
7.
Complaint Handling Policy
8.
Dealing with Difficult Customers Policy
Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.3
LOCAL GOVERNMENT (MEETING PROCEDURES) REGULATIONS 2015 AND LOCAL GOVERNMENT (GENERAL) REGULATIONS 2015 (D375740) GFC 27/15 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Rockliff
ITEM 7.2
PAGE 185 Minutes - Government and Finance Committee - 20 July 2015
ATTACHMENT [1]
That it be recommended to Council that the report of the General Manager outlining the changes to the Local Government Meeting Procedures and the Local Government General Regulations be received and noted.
Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.4
LOCAL GOVERNMENT ASSOCIATION OF TASMANIA - ANNUAL GENERAL MEETING AND GENERAL MEETING - 22 JULY 2015 (D377499) GFC 28/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that the agendas for the Local Government Association of Tasmania Annual General Meeting and General Meeting held on 22 July 2015 be received and noted. Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.5
ELECTED MEMBERS' EXPENDITURE REPORT - MAY/JUNE 2015 (D377548) GFC 29/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that the report advising of Aldermen expenses be received and noted. Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.6
ANNUAL GENERAL MEETING (D377612) GFC 30/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that: (a)
the Annual General Meeting be held on Wednesday, 28 October 2015 at 6:00pm in the Council Chambers;
(b)
as a result of the recent decision to audio record all meetings and make those recordings available on the website that unless special circumstances exist all of Council‟s meetings will be conducted in the established Council meeting room. ITEM 7.2
PAGE 186 Minutes - Government and Finance Committee - 20 July 2015
Ald Keay Ald Goodwin
For
ATTACHMENT [1]
Against
For
Ald Perry Ald Rockliff
Against
CARRIED UNANIMOUSLY 4.7
VALUATION OF PROPERTY, PLANT AND EQUIPMENT (D377712) GFC 31/15 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Rockliff
That it be recommended to Council that the Valuation of Property, Plant and Equipment report be received and noted. Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.8
GOVERNANCE & FINANCE REPORT (D376104) GFC 32/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Perry
That it be recommended to Council that the Governance and Finance report be received and noted. Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY There being no further business on the agenda the Chairman declared the meeting closed at 7:13pm.
ITEM 7.2
PAGE 187 Council meeting Agenda 27 July 2015
8.0
CLOSED SESSION
RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015, the following be dealt with in Closed Session.
Item No
Matter
Local Government (Meeting Procedures) Regulations 2005 Reference
8.1
Application for Leave of Absence
15(2)(h)
8.2
Sale of Land for Unpaid Rates
15(2)(f),(j)
8.3
Unconfirmed Minutes - Cradle Coast 15(2)(g) Authority Board Meeting and Dulverton Regional Waste Management Authority Meetings
8.4
Food Ambassador
15(2)(d)
PAGE 188 Council meeting Agenda 27 July 2015
OUT OF CLOSED SESSION RECOMMENDATION That Council: (a)
having met and dealt with its business formally move out of Closed Session; and
(b)
resolves to report that it has determined the following:
Item No
Matter
8.1
Application for Leave of Absence
8.2
Sale of Land for Unpaid Rates
8.3
Unconfirmed Minutes - Cradle Coast Authority Board Meeting and Dulverton Regional Waste Management Authority Meetings
8.4
Food Ambassador
9.0
Outcome
CLOSURE
There being no further business the Mayor declared the meeting closed at <insert time> pm.