Agenda csc 14 december 2015 by Devonport City Council

NOTIICE OF MEE ETING at a Com mmunity Services S Committe ee meetin ng of the e Notice is hereby given tha Devonporrt City Co ouncil willl be held d in the Council Chambers, C , 44-48 Be est Street,, Devonporrt, on Monday 14 December 20 015, comm mencing att 6:00pm. he public a at 6:00pm. The meetiing will be open to th QUA ALIFIED PERS SONS In accord dance with h Section 65 of the Local Go overnmentt Act 19933, I confirm m that the e reports in this agen nda conta ain advice e, informattion and recommen ndations given by a person w who has the t qualifications o or experie ence nece essary to give such advice,, informatio on or recom mmendatio on.

Paul Westt GENERAL MANAGER R ber 2015 9 Decemb

AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 14 DECEMBER 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0

PROCEDURAL............................................................................................. 2

3.1

PUBLIC QUESTION TIME ...................................................................................................................... 2

3.1.1

Questions on notice from the public ........................................................................................... 3

3.1.2

Question without notice from the public .................................................................................... 3

3.2

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3

4.0

COMMUNITY SERVICES REPORTS .................................................................. 4

4.1

Devonport Jazz 2015 (D382202) ................................................................................................... 4

4.2

Additional Sportsground Lighting (D388436) ............................................................................ 17

4.3

Minutes of the Sport and Recreation Strategic Special Committee Meeting (D395433) ........................................................................................................................................ 26

4.4

Minutes of the Community Development Strategic Special Committee Meeting (D395962) ........................................................................................................................................ 30

4.5

Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting (D395968) ........................................................................................................................................ 34

4.6

Mall Policy (D395989) ................................................................................................................... 39

4.7

Summer in the City Program (D396625)..................................................................................... 44

4.8

Community Services Report - December 2015 (D394640) ..................................................... 48

5.0

CLOSURE ................................................................................................ 59

PAGE 1 Community Services Committee meeting Agenda 14 December 2015

Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 14 December 2015 commencing at 6:00pm. PRESENT Present Chairman

Apology

Ald A L Rockliff Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald S L Martin

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

2.0

DECLARATIONS OF INTEREST

PAGE 2 Community Services Committee meeting Agenda 14 December 2015

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME

Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.

Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.

A maximum period of time of 30 minutes in total will be allowed for public participation.

A maximum period of time of 3 minutes will be allowed for each individual.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.

A question by any member of the public and an answer to that question are not to be debated.

The Chairperson may a.

Address questions on notice submitted by members of the public;

Refuse to accept a question.

10.

If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.

11.

Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.

12.

Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.

PAGE 3 Community Services Committee meeting Agenda 14 December 2015

3.1.1

Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.

3.1.2

Question without notice from the public

3.2

QUESTIONS ON NOTICE FROM ALDERMEN

At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 4 Report to Community Services Committee meeting on 14 December 2015

4.0

COMMUNITY SERVICES REPORTS

4.1

DEVONPORT JAZZ 2015 File: 29094 D382202

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.2

Cultural facilities and programs are well planned and promoted to increase accessibility and sustainability, active engagement and strong participation for the benefit of current and future generations

SUMMARY To provide Council with an update on the Devonport Jazz Festival 2015.

BACKGROUND The Devonport Jazz Festival was held from 23-26 July. The festival, now in its fourteenth year featured Grace Knight, Rhonda Burchmore and Wendy Matthews, and included a program from mainstream, traditional, blues, swing, modern, contemporary, Latin and gypsy jazz. The four day festival featured 37 performances at venues throughout the region including the Devonport Entertainment & Convention Centre, Red Hot Music, Tapas Lounge Bar, Drift Café & Restaurant, Spreyton Cider Co, Barringwood Estate, Ghost Rock Vineyard, Forth Community Hall, Bass Strait Maritime Centre, Molly Malones Irish Pub, House of Anvers and the Quality Hotel Gateway. The performance numbers from 2015 are slightly less than the 46 performance held in 2014. Approximately 2,700 people attended the concerts, workshops, shows and events over the four day period. This year’s attendance is less than an approximate attendance of 3,700 for the 2014 event. The format of Devonport Jazz is a combination of artists that are engaged and contracted to perform directly at a Council venue, and a number of artists that Council engages, then on sells to venues.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION The headline act for 2015 was Grace Knight, one of the most enduring talents in Australian music. With ARIA nominations and chart topping recordings spanning a 35 year career, Grace is considered one of the finest interpreters of popular music in Australia today. Grace Knight played at the Devonport Entertainment Centre Town Hall and also at the Quality Hotel Gateway. The festival’s international act for 2015 was HERD, a jazz trio from Finland who rank amongst the top projects in contemporary Finnish jazz. Herd performed in a feature concert and played with Gianni Marinucci and Danny Healy during Devonport Jazz 2015. Australia singer songwriter Wendy Matthews performed the songs of Billie Holiday as well as some of her iconic songs with a twist of jazz at Red Hot Music. Her performance was based on her 2012 EP with Brandan St Ledger and Greg Royal.

ITEM 4.1

PAGE 5 mmunity Servic ces Committee e meeting on 1 14 December 2015 Report to Com

Rhonda B Burchmore presented d her latesst stage sh how Sophissticated La adies of Ja azz, songss from the g greatest American A ja azz divas o of all time – Ella Fitzge erald, Pegg gy Lee, Julie London n and Rose emary Cloo oney. Backed by ssome of Australia’s A finest jazzz musicians, Rhonda a Burchmorre performe ed at the Devonport D t Entertainm ment Centtre Town Ha all. Lloyd Spie egel is on ne of Austtralia’s lea ading blue es artists and most rrespected guitarists.. Lloyd’s tw wo performances, at Molly M Malo one’s Irish Pub P and Sp preyton Cid der Co sold d out. The Ingrid d James Quartet Q pla ayed at C Café Inn-du ulgence, Drift D Café and the Devonport D t Entertainm ment Centre Town Hall with Feel the Manouche. Ingrid also con nducted a workshop for singerss during the e Festival. Other Dev vonport Ja azz 2015 performers iincluded Shirazz, S Jan n Preston, Nichaud Fitzgibbon, F , G and T, K Kelly Ottaw way, Mia Palencia, P SSt Joe’s Big g Band, The e Jive Dog gs and TNT, featuring g Tony Gould. motion Event Prom The marke eting and promotion n for Devo onport Jazzz included d traditiona al medium ms such ass print, radio o, roadside e signage, Television , and digital and soc cial media.. A key element and new prom motional to ool for 2015 5 involved marketing g for Devo onport Jazzz through so ocial media platform ms of Twitte er and Insta agram (@D DevonporttTas) to complementt Council’s existing Fa acebook page p (Devo onport Jazzz). Throughou ut June an nd July, cro oss promo otion of eve ents across all three platforms,, using the e #DevonportJazz2015 and #events hash htags help ped increa ase the ma arketing re each, and d the ongoiing supporrt of Eventss Tasmania a, who also o used the hashtag a and retweeted all off Council initiated tw weets gen nerating a greater broader exposure of Devon nport Jazzz throughou ut the State e. Use of oth her hashta ags such as a #jazz #b blues #mu usic #festiv val #swing g #dance #sing also o increased d the reac ch of the marketing to a natiional and worldwide e audienc ce. Sociall media en ngagemen nt with artists, espec cially Rhon nda Burchm more, inte ernational act HERD,, and Lloyd d Spiegel who are all highly active on n all three social me edia platforms, saw w Devonporrt Jazz reach audien nces online e who may y never ha ave known n the festiv val existed.. These artissts in partic cular were actively “ liking” “fav vouriting” and a “retwe eeting” soc cial media a posts to their audiiences, ass well as commentiing on Co ouncil’s po osts, and using the e #DevonportJazz2015 tag whe en posting g their own n images/ttweets in tthe lead up u to and d during the e Festival.

ITEM 4.1

PAGE 6 Report to Community Services Committee meeting on 14 December 2015

The engagement and followings across all three platforms have increased greatly as a result of this campaign, which will allow greater exposure for future events such as Devonport Food & Wine Festival and future Devonport Jazz Festivals. The marketing and promotion of Devonport Jazz will continue to evolve, and will be evaluated and assessed in line with all elements of the Festival. Devonport Jazz 2016 Planning Planning for the 2016 event is underway. The review of the 2015 event identified a number of components which will be considered for improvement in the planning for 2016. These components include: 

Amendments to venue and performance program to reduce clashes of acts performing at the DECC and other venues at the same time;



Amendments to venue agreements and the on selling of artists to venues to decrease net cost to Council of the Festival;



Streamlining of performance contracts in line with governance practices;



Reviewing the number of headline acts and artists that Council engage to perform at the DECC; and



Developing clear objectives and indicators to measure the event’s success.

It is anticipated that applying the above points will alter the program and delivery of the Festival in future years.

COMMUNITY ENGAGEMENT The Devonport Jazz Festival works collaboratively with business venues, artists, service clubs, patrons and volunteers. Community consultation was undertaken through surveys, to provide feedback on the Festival format, venues and artists. 50 surveys were completed and returned, with 94% of the surveys indicating a positive view of the festival. A detailed summary of the feedback is enclosed in the attachment. Devonport Jazz also utilised the skills, experience and resources of the Jazz taskforce. The Taskforce of 18 volunteers were rostered on for approximately 233 hours over the festival. Their duties included acting as ushers, venue liaisons, information desk, drivers and looking after the Green Room.

FINANCIAL IMPLICATIONS The operational budget allocated by Council to stage Devonport Jazz is $28,700 excluding any Council staffing costs. The overall operational net cost for Devonport Jazz 2015 was $43,517. A breakdown of the key operational components includes: 

$42,213 admission revenue form the Council engaged performances



$15,650 revenue from venue performance agreements



$8,500 in sponsorship



$66,294 in expenses related to artists fees, travel and accommodation



$24,450 in sound and venue expenses

A financial report is attached for information. Council incurred a loss on both the artists Council directly engaged, and also those that were on-sold through performance agreements to venues. In relation to Council ITEM 4.1

PAGE 7 Report to Community Services Committee meeting on 14 December 2015

engaged and run events, 1,241 tickets from a total venue capacity of 2,260 were sold. Council recorded a combined net loss of $8,545 on these events. For the performances sourced by Council and on sold to other venues, 1,480 of a possible 1,675 tickets were sold. Whilst it is assumed that the participating venues returned profits on the events, Council recorded a loss of $9,601 for their role in the coordination of the program. These figures do not include the costs incurred by Council for staff wages, advertising and promotion expenses.

RISK IMPLICATIONS There is a financial risk for Council that the net cost of the Festival is heavily dependent upon ticket sales for the headline and supporting acts.

CONCLUSION Devonport Jazz continues to be a key event for Council. The event continues to evolve and review of the 2015 Devonport Jazz has highlighted a number of areas for improvement for future events. It is recommended that Council note the report on the 2015 Devonport Jazz event and also note the proposed operational alterations for the 2016 Jazz event.

ATTACHMENTS 1.

Devonport Jazz 2015 Feedback

Cost Centre Financial Report - Marketing & Events Devonport Jazz Confidential 2015

RECOMMENDATION That it be recommended to Council that the report relating to Devonport Jazz be received and that Council: 1.

note that the 2015 event ran at a net cost (loss) of $43,517 (not including staff costs),

note the feedback received on the event was generally positive, and

3) endorse improvements being made to the operational delivery model to potentially reduce the future financial impact on Council of running the Jazz Festival.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.1

Shane Crawford Executive Manager Community and Business

Corporate,

PAGE 8 Devonport Jazz 2015 Feedback

ATTACHMENT [1]

Venue/ Artist/R etailer

Was your Participation Successful?

Increase on last year?

Takings Increase on last year?

Happy with staff/Volunteer s

Issues

Venue

Yes. Because it was something different to offer the public. It gave people something to do in winter.

No increase in customer patronage. We are always busy here!

yes

Yes definitely

Venue

Yes. I think it was a success as we sold out of tickets and there were no complaints from the visitors.

yes

No increase in takings, if anything we would have had a decrease because our venue was closed to the general public because of the event. yes

Yes definitely

Venue

Yes it was, Saturday night sold very quickly and everyone enjoyed it. Value for money, great menu selection and great music Sunday Brunch was also a sell out. Great Brunch food and great entertainment

Yes about 10%

Had two problems. 1 with the taskforce volunteer not helping and 2 with one person who was rightly or wrongly going to come in and watch the show. No however for us the events need to be ticketed by us

Venue

Yes – the children were really engaged. For a school in a low socio-economic

Yes – the tech guy was very patient and accommodatin g

ITEM 4.1

Comments

Great wrap, well done to you and team, I actually think this is the best Jazz weekend I have experienced, which has only been 3 so far. I have spoken to other operators and they are all very please with the numbers they have had as well. This year was the best, great headline acts which from what i have heard were well supported. From speaking with other venues they have all had positive reviews. Love it! (and love the opportunities it provides)

Happy to host an event next year?

Yes, I was also speaking with Victor and he would like to bring his band with an entertaining front man to Sinatras on Friday night, I agree. and yes definately again for the Saturday night head line act and again on Sunday brunch Yes

PAGE 9 Devonport Jazz 2015 Feedback

Venue

area with limited access to cultural events – this was wonderful. Yes, it was a success. The band was brilliant and a lot of fun. The patrons left happy, full of food and relaxed. Everyone we have spoken to said it was a great night! One local business owner has started discussions with the band to see if they’ll come down over summer for another event.

I believe so! Everyone there looked to be having a great time. Meals beforehand were a great idea, and I think may have attracted more people to our venue We rate our participation in the 2015 Devonport Jazz Festival as a complete

ATTACHMENT [1]

Compared to last year the attendance was down by 40. ($1000)

Excellent - as usual.

yes

Yes

ITEM 4.1

None that we know of

Bookings were really slow – and a majority of the bookings came from family and friends. There were very few general public bookings. It was difficult to relax till breakeven was achieved. Thankfully the raffle on the night pulled us over the line. We felt that there were too many competing events early on the Friday night. One or two plus the headline act was OK last year but our perception was that there was a lot on in town. This includes the Michael Caton event at CMax. Thankfully we did make a small profit. We had a great night! Would love to be involved next year.

Would love them to be here next year

In summary, we had no problems with this event. Our objectives were fully met, the music was really good and Council

On discussion with club at meeting. Welcome an indication to

yes

PAGE 10 Devonport Jazz 2015 Feedback

Venue

success! Our objectives were to gain as much public exposure to the Forth Community Hall as possible, to do so without that exposure incurring a big financial loss to our Club (Lions Club of Forth Valley), and to try and ensure patrons felt positive regarding the hall and our activities.( ie had some fun in the hall!). All of these objectives were met. Yes. We attracted a large crowd to the venue and we profited from the evening. The music and instrumentation was suited for the venue acoustics.

Yes Raised community

ATTACHMENT [1]

Yes. Exhibition openings and other events/programs are held regularly at the Gallery, and winter is a quieter time of year. Aside from exhibition visitors, Juneâ&#x20AC;&#x2122;s attendance figures for events/programs /education was 154, whilst Julyâ&#x20AC;&#x2122;s was 194 (26% increase). yes

yes

ITEM 4.1

staff/volunteers helped us throughout. Thank you Maree for your patience and willingness to provide friendly assistance to help make our first cooperative venture with Devonport Jazz a great success.

utilise venue

Congratulations on a fantastic festival!

yes

Very well run event, lots of support from the Jazz

yes

PAGE 11 Devonport Jazz 2015 Feedback

ATTACHMENT [1]

awareness of our venue, our artist was great value, feedback from attendees was very positive

committee, no hesitation in doing similar event next year.

Venue/Artist/Retailer

Was your participation successful?

Comments

Artist

Our performances at The Devonport Regional Art Gallery and the Devonport Entertainment Centre were delightful. The highlight was playing to the kids at East Devonport Primary School. Our has a fun, friendly atmosphere with plenty of set-up space and good layout for functions of this nature.

Yes indeed. Great sound men at all venues. Layouts were good. Everything went smoothly. promotion was great. Greenroom was great. We always felt looked after. I would definitely recommend a visit to Devonport Jazz to other musicians/friends.

Artist

Room for people to dance, but also to sit and listen. Space was provided for those who wanted to chat while still listening enjoying the music. A relaxed and flexible venue. It was perfect for our style – more upbeat tunes for people to dance to, so a Saturday night was perfect. It was perfect for our style – more upbeat tunes for people to dance to, so a Saturday night was perfect. The organisation appeared to be very comprehensive this year. Every event I watched/was involved in ran very smoothly. Excellent promotion especially using Facebook. Great posters of individual acts. The program booklet was great, especially the pull-out mini-program. Quite a few people have mentioned that they liked the iconic Australian cabaret-style acts this year, i.e. Rhonda Burchmore, Wendy Matthews. Some mentioned they would have liked more of the larger jazz-orchestra type performances. The whole city gets involved, i.e. shopfronts, businesses, organisations etc. The smooth organisation. Good publicity. A great variety of acts and local, national and international performers. the Saturday morning gig - 25/7 - 10.00 am - could have been scheduled an hour later perhaps but then again it would have overrun other gigs. Still for an international act perhaps 12 noon or later might have attracted more folks - we

ITEM 4.1

PAGE 12 Devonport Jazz 2015 Feedback

Artist

ATTACHMENT [1] certainly did for the Sunday morning gig at 11.00 - so that is a better time no, apart from the set of vibes that may have been able to be sourced from Hobart via Kelly Ottaway or Con, but the smaller instrument (Saito) did produce a quality sound and Pany Savolainen was adaptable to and work with it; Well, I think that the HERD Trio as an international act could have featured more prominently in the program booklet, also with a different picture being used - like the pic with the Trio playing in action. I don't want to be critical but since you are giving an opportunity I mention it; program booklet presentation and lay-out excellent; - for out of town visitors and festival participants and musicians without own transport, was not that easy to attend the not so nearby venues, e.g. Maritime Museum was quite a walk; - Green Room food was excellent and with a lot of effort, sadly not enough musicians used it.Would have been good to have had real coffee, e.g. filter or plunger if no latte machine. Also, perhaps (within limits) a few beers, red and white wine after the gig (as you used to have - at least a few years ago); - getting the younger people involved as participants - I know this is quite a challenge also for the music form generally outside a festival context; - one thing to consider: what is the chance of the Festival being held in spring or summer and connect with a main land music or jazz festival? e.g. late October or late February or early March? Yes, both the Town Hall DECC auditorium and the Centenary Court are excellent venues and as good if not better than you get elsewhere; - the town and it's location are really very conducive - airport and ferry connection to the main line - The Spirit of Tasmania - is an attractive way to travel to the festival and may be jazz on board the inbound journeys on the Frid and Sat might well be a good move - like several duos and/or a Trio - to give travellers into Tassie a taste of what's awaiting them at the DJF Thank you so very much for having us at the festival. I really appreciate it and had a lovely time. Wish there were more for the final concert at the Entertainment Centre (the others were full) but still a great night. Danny Healy was a terrific improvisor. Hope the rest of the festival went well and thank you for ALL you and Maree do. It's incredible really. Workshop in Centenary Court (YES PERFECT); Inn-Dulgence (MANAGEMENT WONDERFUL !! so kind and generous - room had little atmos - needs lighting and no heating so everyone in the room was saying they were cold; DRIFT CAFE (sound not great but lovely spot - engineer was half an hour late so didn't get to start until 9am and struggled with clarity of sound - apart from that - terrific); ENTERTAINMENT CENTRE - Terrific venue (although some comments out front that the band needed to come up in volume especially piano and vocals - Sound

ITEM 4.1

PAGE 13 Devonport Jazz 2015 Feedback

ATTACHMENT [1] check for us was at 6pm and Feel the Manouche at 6.30pm but they were still setting up when we arrived at 6 and really didn't get to do a proper sound check as George was waiting to do his. Be good to allocate times for sound check and not be still setting up ....ready to essentially go!) Workshop in Centenary Court (YES PERFECT); Inn-Dulgence (MANAGEMENT WONDERFUL !! so kind and generous - room had little atmos - needs lighting and no heating so everyone in the room was saying they were cold; DRIFT CAFE (sound not great but lovely spot - engineer was half an hour late so didn't get to start until 9am and struggled with clarity of sound - apart from that - terrific); ENTERTAINMENT CENTRE - Terrific venue (although some comments out front that the band needed to come up in volume especially piano and vocals - Sound check for us was at 6pm and Feel the Manouche at 6.30pm but they were still setting up when we arrived at 6 and really didn't get to do a proper sound check as George was waiting to do his. Be good to allocate times for sound check and not be still setting up ....ready to essentially go!)

Artist

Green room layout and availability was terrific...Everyone seemed to know what was going on and very helpful. Could be good to have a late jam session (not too late!!!) so musicians could meet each other and play together. This works brilliantly at Magnetic Island Jazz Festival and creates a very warm vibe amongst performers which I think is felt all around. Maybe even an opening night with a snapshot of many artists doing a couple of songs each? Probably more realistic, but it was done for many years at Noosa Jazz Festival....also maybe unrealistic in winter but a street parade. Noosa also does this involving school bands and as many musicians as possible...perhaps connecting to a charity. They use a car for the nominated king and queen that year to lead the charge. Just some ideas. Just thank you for everything. It's incredible what you guys do and also whilst we understand the need to fill seats by booking some acts that aren't necessarily purely jazz - the festival still has an incredible amount of integrity and diversity. It's very inclusive. Just have to say thanks for the wonderful weekend. We've played at many many festivals all over the place but seldom few are as well-organised as yours seemed to be. We were very impressed with the hospitality you showed towards the band, in the convenient accommodation, the green room meals, the transportation, the allowances you made for Alistair to travel separately, the organisation of a double bass... etc, etc. I enjoyed all performances. The Keyboard could be improved or perhaps request that pianists bring their own gear for these kind of gigs. All Jazz singers prefer to use a straight stand with a round base not a boom stand unless they are playing guitar

ITEM 4.1

PAGE 14 Devonport Jazz 2015 Feedback

Artist

ATTACHMENT [1] I thought the program was a success great promotion but possibly more advance interviews may be beneficial I was very impressed with the festival - very professional and well organised Would definitely recommend the festival. All staff and technical people were fantastic I would like to perform my Peggy Lee tribute next year as it was a headlining act and sold out at Melbourne International festival 2015- with 500 people attending The Malthouse theatre show. It also sold out for Stonnington Jazz festival 2013. Could possibly combine musos from Tasmania and possibly other visiting musicians for the festival for the show anything to make it more viable. This is just a short note to say thanks for having us at the Devonport Jazz Festival. I was a fun festival to do and Grace and I really appreciated the way you looked after ourselves and the band. I’m really glad the Crescendo Choir had a good time working with Grace, for her it’s always fun to do something a bit different. Loved the Forth Hall, though the acoustics were a bit tricky. But the atmosphere and style was amazing, and perfect size too. The football club was adequate but a little sterile. we would've liked to mix it up a little more by playing one dance gig (at Forth Hall, the better of the two venues we played) and perhaps a pub gig, as was originally proposed. But both gigs were good fun. I liked how the local stakeholders were involved, in particular Alan Wheeler from Forth, who did an awful lot of promotion of the band and the gig and kept corresponding with us to make sure everything was ok. Very good to see Viktor get along to many of the gigs, it was great to see him around and know that our performance had been seen by him. And the green room was terrific. We were treated really well, with transport, green room, bar tabs at gigs (you'd be surprised how many places don't do this anymore) convenient location (not miles out of town). I just wanted to say thank you for an excellent festival. I performed with Shirazz and was particularly impressed with the organisation and smooth running of all of the events. Furthermore, the green room was an excellent way for musicians to socialise and the free meals were very much appreciated. We've performed at a lot of festivals across Australia and not many are as welcoming as yours was. I hope to come back some time in the future. I would like to personally thank you both for the opportunity to play at this year’s Devonport Jazz. All the members of St Joe’s Big Band were blown away by the crowd and the great people we met, including your taskforce, 7AD and the sound guys. As a community band we pride ourselves on being able to include people of all ages and abilities with the goal of providing a really top public performance. I hope the feedback you received from Muso’s in the Mall was as positive as the

ITEM 4.1

PAGE 15 Devonport Jazz 2015 Feedback

ATTACHMENT [1] lovely response we got from the crowd. If there is ever another chance to play at Devonport Jazz we would love to be invited. So glad to hear it all went well. I spoke to Ray yesterday and he said that it was a really great event, and Grace and the guys were super happy and really enjoyed themselves. Thank you for all your help with getting the info to the band and your great communication along the way – likewise, it really makes things easier from our end too. We had a ball!! Thank you to everyone who stopped by to watch and sing along with us, and a big shout-out goes to the organisers and the sound crew - very professional event, and well run. Thank you! Thanks for all your hard work, it was a pleasure to be involved again Back home after a great time at Devonport Jazz Fest. Thanks to all the hard working people of the festival for inviting me along. If you get a chance to see The Herd trio from Finland, do it!! They are a wonderful trip, it was a blast to play with them and hear them. A big thank you to Maree Brodzinski, Devonport Jazz Co-ordinator. for making it possible for Crescendo to perform with Grace Knight at this festival. Grace was a very generous vocalist to perform alongside. She made the performance fun and exciting for the members and with her band, provided many opportunities to feature the choir. A memorable experience!

Artist

Audience

Comments The organisation and program, the selection of venues and support from the venue staff, all the services provided for the musicians (transport, food, information, sound, accommodation etc) were all very good. High Tea and Jazz At the Bass Strait, Art Gallery, Anvers, a hotel restaurant (or Home Hill – I’ve not yet been in there so not sure of the ambience) with a group like HERD, or a duo Promote it as a Hen’s/ Ladies afternoon Promote the Jazz film to the local high-schools (especially if it’s a theme similar to 2015). Designated “child friendly” and/or “dance floor available” events. I LOVED the “pop up” dancing! Excellent layout, plenty of room for the band and the audience. With the dance floor between the audience and the band the provided the extra distance that makes listening to a loud big band pleasurable. The dancers in front were an excellent addition and we did not feel they detracted from anything. No issues, very professional organisation. Excellent communication about the weather.

ITEM 4.1

PAGE 16 Devonport Jazz 2015 Feedback

ATTACHMENT [1] Is there something that we do at Devonport Jazz that makes us stand out from the crowd? Preparation and Planning, Standard of Musicality. Absolutely Amazing performance! Thank you #devonportjazz2015 What another great evening. Great to see well known performers spending time with our future musicians. So fantastic, have them all back next year Great night out Fantastic concert, Grace is a fabulous performer. And choral group was lovely, that young woman has a beautiful voice. Crescendo were awesome! Wonderful concert! Yes, both bands tonight were fabulous. I loved it. The Jive Dogs were amazing!! So much fun to watch!!! :) :) Great stuff, good to see Ingrid and the guys again after all these years Just the best gals!! Bit of a fan. Well done Maree Dcc and the gang what a great festival. Well done Guys. Our first year at the Jazz festival & the calibre of artist & venues were amazing.....see you next year. Sunday @ Molly Malones Devonport was fantastic...Special thanks to Ulverstone High Students & Gorgina Harvey...along with Don College students...Excellent (y) Fantastic weekend.....many many thanks to everyone. Love ya work!!!!! Well done everyone!!!!!! Well worth the trip from Mudgee, NSW. This was our second Devonport Jazz Festival. We shall return!!!!!!! Great Venue...However....All PHOTO's or VIDEO's that MUST NOT to be taken SHOULD of been ANNOUNCED at the BEGINNING of the PROGRAMME... NOT during the show-at intervals- while playing-or RUDELY in front of a crowed of people...!! As for CHILDREN.....Once again this SHOULD of been discussed before ENTERING the building....NOT during the show...!! Having voiced my opinion to the ABOVE matter...My interests are not to demean anybody but show a lot more RESPECT and SELF DISCIPLINE to the VENUE. Still Shimming the shoulders n shaking the Jazz hands! Great festival Maree Dcc Congratulations Devonport Jazz for another amazing festival! A bit of Jazz Triz...my first jazz cassette tape was of Grace Knight. What a blast it was tonight to re-live that time. Blew my mind. Thank you Devonport Jazz. Great music at Devonport this weekend, Herd, Ingrid James in fine voice, and the wonderful Tony Gould with TNT, all of whom delighted. Another lovely thing to notice in Devonport this weekend, musicians listening to and enjoying other musicians, sharing the joy.

Â Â

ITEM 4.1

PAGE 17 Report to Community Services Committee meeting on 14 December 2015

4.2

ADDITIONAL SPORTSGROUND LIGHTING File: 30161 D388436

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.2

Enhance and increase the utilisation of sport and recreation facilities

SUMMARY This report is provided to advise Council of the consultation results for proposed additional sportsground lighting at Meercroft and/or Byard Park and to determine a future direction.

BACKGROUND The drive for additional lighting has primarily come from the Devonport Football Club. An evaluation of the suitability of sports grounds in the municipality as an overflow option was undertaken, with factors including current and projected ground usage rates, service levels, and ground suitability used as criteria. The recommendation from the evaluation was that Byard Park would be the preferred location for an overflow training venue, should Devonport Oval be closed on a short or long term basis. This recommendation is based upon the premise that Byard Park would not be used on a consistent basis by the Devonport Football Club teams, but only in those circumstances when Devonport Oval is closed. Meercroft Park was a further suitable alternative and accordingly it was recommended consultation occur in relation to both venues. At its meeting held in August 2015 Council accepted the recommendation of the Community Services Committee (Min CSC 25/15 refers): a)

seek community feedback on the potential project, in particular those residents living in close proximity to both grounds; and

a further report be then provided to Council for their further consideration.

A meeting was held with Devonport Football Club President Shane Yates on Thursday 15 October 2015. Mr Yates provided details on the current and future training requirements of the Club. In the 2015 season, the Club fielded teams in the State Football League, North West Football League (NWFL) seniors, NWFL Reserves, and NWFL under 18’s, Women’s League, under 16’s, under 14’s and a Veterans League. In 2016, the Club will field teams in all of these competitions, and additional junior teams. It is anticipated that with the increased number of teams and players requiring usage of the Devonport Oval in 2016, it will result in an additional 150 players utilising the ground compared to 2015. The current demand for sports grounds in Devonport during the winter season is at full capacity during the afternoon and night time slots, therefore resulting in limited training ground alternatives if one of the grounds is closed due to inclement weather, maintenance or regeneration. During the 2015 winter season, Devonport Oval was closed a minimal number of times, and training requirements were not affected. With the projected increase in demand for Devonport Oval, there is no provision for an alternative/overflow training venue for any of the teams or user groups.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

ITEM 4.2

PAGE 18 mmunity Servic ces Committee e meeting on 1 14 December 2015 Report to Com

DISCUSSION N Council undertook community c y consulta ation with re esidents to o determin ne feedbac ck relating g to the insstallation and a subsequent ligh hting of Meercroft M Park P and/o or Byard Park P as an n overflow ffacility for Devonporrt Oval. A summary of the consultation results is provided p in n the Comm munity Eng gagement section of this report. From the limited ressponses received the e majority of the residents who o responded do nott support either full lig ghting of Meercroft M o r Byard Park. Based up al ground would be pon the pro ojected lim mited num mber of tim mes that an n additiona e required ffull lighting of the gro ound would d not be ne ecessary and a partial lighting may m suffice.. A possible e alternativ ve would be to ligh ht the north hern corne er of Byard d Park bettween the e clubrooms and grou und perime eter, and a adjacent to o the car park. p The p partial lighting of the e ground w would provide an ove erflow alterrnative, witthout lightin ng the enttire ground d.

Should By yard Park be b used ass an overfl ow locatio on, usage would nee ed to be capped c to o ensure that ground d is not ad dversely afffected an nd there iss no adve erse dama age to the e surface. cative capiital cost prrojections tto partially light Byard d Park in th he vicinity of o $80,000,, With indic the timefrrame to fin nancially re ecoup cap pital outlay y through facility hire is significa ant. Should d the use off Byard Park be capp ped at a m maximum of o four hou urs per wee ek additional usage,, and facto oring that this t use wo ould only b be on wee eks where the Devon nport Oval is closed,, there wo ould be ve ery little usage u of Byard Park for wha at is pote entially a significantt infrastructture spend. The full im mpact of ad dditional usage on D Devonport Oval on maintenanc m ce and serrvice levelss is difficult to predict. It may be est to conssider the fu uture provission of an overflow venue v and d lighting ass part of future budget delibera ations and 5 years ca apital plan ns. ITEM 4.2

PAGE 19 Report to Community Services Committee meeting on 14 December 2015

COMMUNITY ENGAGEMENT Community consultation was conducted in September, with approximately 180 letters sent to nearby residents regarding the proposal of additional lighting at Meercroft and/or Byard Parks. The subject was also posted on Facebook and Speak up Devonport. A summary is provided in table 1 and copies of correspondence received are provided in Attachment 1; Table 1 For - lighting Byard and/or Meercroft Parks

Against

Money better spent elsewhere – Victoria Parade or shade shelters at Byard Park

Lighting would detract from ambiance of the area and property values

Facebook – reached 560 people, 16 Likes/Comments

14 likes

No comments

2 – Tennis Club

No comments

Correspondence – 180 letters sent, 16 responses

Speak Up Devonport – 11 comments

FINANCIAL IMPLICATIONS The cost to undertake community consultation is minimal. The financial implications for partially lighting Byard Park would include: Operating costs - user groups will be charged an hourly rate. Capital costs – approximately $80,000, though will be determined by number of lights required. No provision has been made in the 2015/16 capital budget for lighting at Byard Park, nor has any financial contribution from Devonport Football Club been discussed. Further, this item is not listed as part of any future capital works programs. It is difficult to justify expenditure of this amount for limited use, with little means of adding to the additional use as it may detrimentally affect the alternate venue.

RISK IMPLICATIONS There is a risk that increased foot traffic on Devonport Oval will adversely affect the surface. The increased number of players and teams that are projected to utilise Devonport Oval in 2016 will have no alternative venue should Devonport Oval be closed.

CONCLUSION Given the capital costs required to partially light an overflow location due to the increased demand on Devonport Oval, full or partial lighting option is not recommended. The limited additional use does not appear to justify the expenditure.

ITEM 4.2

PAGE 20 Report to Community Services Committee meeting on 14 December 2015

If Council does not support the recommendation provided and wishes to proceed with the partial lighting proposal, an alternate motion may be: That it be recommended to Council that the report regarding additional lighting of lighting of Meercroft Park and/or Byard Park sports grounds be received and noted and that Council agree to consider partial lighting of Byard Park as part of the 2016/17 budget deliberations.

ATTACHMENTS 1.

Meercroft Park & Byard Park additional sports ground lighting proposal

RECOMMENDATION That it be recommended to Council that the report regarding additional lighting of Meercroft Park and/or Byard Park sports grounds be received and noted and that Council take no further action at this time.

Author: Position:

Fabio Pizzirani Sport & Recreation Coordinator

Development

Endorsed By: Position:

ITEM 4.2

Stuart Jones Marketing, Tourism and Recreation Manager

PAGE 21 Meercroft Park & Byard Park additional sports ground lighting proposal

ATTACHMENT [1]

Project Report ‐ Additional Sportsground Lighting Proposal

Visitors Summary

Project Highlights

45 40

Total Visits

Video views

Photo Views

Document Downloads

Maximum Single Day Visitors

35 30 25

Date

Page‐views

Visitors Visits

10 5 0 2015‐09‐17

2015‐09‐16

2015‐09‐15

2015‐09‐14

2015‐09‐13

2015‐09‐12

2015‐09‐11

2015‐09‐10

2015‐09‐09

2015‐09‐08

2015‐09‐07

2015‐09‐06

2015‐09‐05

2015‐09‐04

2015‐09‐03

2015‐09‐02

2015‐09‐01

2015‐08‐31

2015‐08‐30

2015‐08‐29

2015‐08‐28

2015‐08‐27

2015‐08‐26

ITEM 4.2

PAGE 22 Meercroft Park & Byard Park additional sports ground lighting proposal

ATTACHMENT [1]

Meercroft Park & Byard Park Additional Sportsground Lighting Proposal Date of Contribution

Comments

Aug 27 15 02:45:36 pm

I don't feel it is necessary to light both areas. Byard park ground is not of a particularly high standard of venue and Devonport oval is close by, and lit. I agree with lighting Meercroft park, but would like to see the funds for Byard park put towards lighting up Victoria parade bike path to make that a more usable area for the wider community to use for health and wellbeing - not confined just to sporting groups. Tourists would also enjoy a well lit walk along the river.

Aug 30 15 12:01:12 pm

The option of lights on Meercroft and Byard Parks needs to be carefully considered in terms of ongoing operational and maintenance cost . The proposal needs a commitment to a "user pays" agreement to help offset the lighting asset operational and future replacement costs. Finally , the option of tree planting on the perimeter of the Meercroft (and Byard) Park reserve needs to be revisited. The addition of light poles would make the reserves very unattractive without some softening of the landscape.

Sep 01 15 08:43:49 pm

As property owners adjoining Byard Park on the eastern boundary we would like to make comment on the proposal for lighting towers. We see first hand the use of this sports ground and our first observation would be that this ground has no windbreaks or shelter for spectators or players, the ground is prone to strong winds and is quite unpleasant for winter sports. In contrast there is no respite from the sun for cricketers and spectators in summer. We would strongly recommend landscaping to provide windbreaks, shelter and to generally beautify this sports field to make it more amenable to players and accompanying supporters. We have no objection to the installation of lighting as per the plan provided on this website. We would object to a pole situated on our boundary as our living area has a westerly aspect.

ITEM 4.2

PAGE 23 Meercroft Park & Byard Park additional sports ground lighting proposal

ATTACHMENT [1]

Sep 06 15 04:21:49 pm

While I believe this would be of significant benefit to the sporting community, I question the great expense & why this money is being made available to these clubs In particular. If the DCC have available money to offer sporting clubs why is it always football based clubs. The Devonport Gymnastic Club receive very little assistance from the DCC and when we do the answer is always next budget or year. What a benefit this money would be to a growing club that has outgrown it's current premises. These girls & boys train hard 6 nights a week in very cramped club rooms. They are just as deserving of support from the DCC. Again more money thrown at the same old clubs, while the smaller littler known clubs continue to struggle with below par facilities. Typical DCC.

Sep 08 15 08:54:30 pm

Why would touch football want lighting they only play during daylight savings ??? Any thought for the old aged at Meercroft Home ?? Whatâ&#x20AC;&#x2122;s wrong with the million dollar lights ratepayers are still paying for at the Devonport oval ??

Sep 14 15 07:26:32 pm

Regarding the lighting on Byard Park. I question why the Soccer Club that doesn't utilise Byard Park suddenly wishes lighting. They use Meercroft Park & the Soccer Club. We feel the council would be better to place lights along Victoria Parade that would benefit all ratepayers and not just another sports club that already has access to training areas. Perhaps they could make better use of the lighting provide at the Devonport Football Club or the show grounds. We don't object to Meercroft Park having extra lighting as they already have lighting. The lighting at the show grounds lights up our yard over a block away. Why does the Devonport Junior Soccer Association Inc. wish to use Byard Park and not the Devonport Soccer Club and are the parents prepared to pay increased fees for the lights? Why are they unable to use school grounds?

Sep 14 15 07:28:49 pm

Totally agree with your comments, especially regarding Victoria Parade.

ITEM 4.2

PAGE 24 Meercroft Park & Byard Park additional sports ground lighting proposal

Sep 15 15 06:51:15 pm

ATTACHMENT [1]

Firstly i would like to make mention that I'm all for junior sports and what does for the community. These lights for both Meercroft and also Byard park seem to be over kill in regards to spending. I have the following concerns, 1, Noise levels at night (as most people around this area of age. 2, What time restraints will be enforced for these lights and who will be responsible to turn them off ( currently we have issues with the Hockey club leaving there lights on of a night and the Touch football club leaving the automatic timer with siren on) this is not good for local property Holders, 3, Safety around the grounds as close to roads, 4, Environmental impacts to wildlife etc 5, Vehicle Parking The above are just a few concerns i have and would like to discuss further. I would also like to see a map of the Light proposal. I also agree with other comments which stat that we already have enough lights in and around the area with the Devonport oval and also the showgrounds which doesnâ&#x20AC;&#x2122;t get used enough for the amount of lighting etc already in place. I would think it would be more cost effective to upgrade the sporting ground inside the middle of the Showgrounds. this would safer and more practical option. i also agree to have better lighting around Victoria Parade.

Sep 16 15 09:49:56 am

Great idea to be able to use these grounds to their full potential.

Sep 16 15 02:45:27 pm

File: 31452 Proposed additional lighting with tall towers on Byard Park is totally unnecessary. There will be too many of these unsightly towers all in one area, an area that is so picturesque and one that attracts tourists to this area. Why cant the showground be utlised more for this purpose along with the footbal ground, both of which already have this type of lighting? Mini league already causes many problems for residents of George Street with regards to entering private driveways. Night sporting activities would cause even more havoc in George Street. H J Mahoney, 39 George Street Devonport. ITEM 4.2

PAGE 25 Meercroft Park & Byard Park additional sports ground lighting proposal

Sep 17 15 03:59:28 pm

ATTACHMENT [1]

Hard to believe in a city this size that we need more sets of lighting for sports. Yes increased sporting participation is important but so does more efficient and shared use of existing grounds with lighting, such as Devonport oval, Meercroft park hockey centre, Valley Road soccer grounds. Football do pre season on Meercroft in daylight hours as does touch footy with daylight savings as does junior soccer after school or on weekends at Meercroft Park. Surely this amount of money for installation and maintenance can be far better spent elsewhere. This is not taking into account the local residents who already deal with two venues nearby, plus the reduction in aesthetic appeal of this fantastic space for all, not just sports. Bright ideas in Devonport community are needed, not just more sports lights.

ITEM 4.2

PAGE 26 Report to Community Services Committee meeting on 14 December 2015

4.3

MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING File: 30161 D395433

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4

Ensure effective committees

administration

and

operation

Council’s

SUMMARY To present the Minutes of the Sport and Recreation Strategic Special Committee (SRSSC). This Committee provides the conduit between a number of local sporting organisations and Council.

BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation committees. These Committees include representatives from the community together with three Aldermen.

STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.

DISCUSSION Key points discussed during the meeting included: 

Committee briefed on the proposed capital works at Devonport Oval.



Sporting Small Grants 2015-2016 - the Committee reviewed the decisions of the Financial Assistance Working Group and Council.



Sporting Travel Assistance Grants 2015-2016 – the Committee were briefed on the successful Sporting Travel Grant applicants and advised that the 2015/2016 budget for Sporting Travel Grants has now been expended.



Committee briefed on the recent sporting events held in the Devonport region.

There were no recommendations arising out of the meeting which require consideration by Council.

COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.

FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.

RISK IMPLICATIONS There are no risk implications which relate to this report.

ITEM 4.3

PAGE 27 Report to Community Services Committee meeting on 14 December 2015

CONCLUSION The minutes of the Sport and Recreation Strategic Special Committee are provided for Councilâ&#x20AC;&#x2122;s consideration. 1.

ATTACHMENTS

Unconfirmed Minutes of the Sport and Recreation Strategic Special Committee Meeting 18 November 2015

RECOMMENDATION That it be recommended to Council the minutes of the Sport and Recreation Strategic Special Committee be received and noted.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Shane Crawford Position: Executive Manager Community & Business Services

ITEM 4.3

Corporate,

PAGE 28 Unconfirmed U Minutes of th he Sport and Recreation SStrategic Spe ecial Committee Meeting M 18 N November 2015

ITEM 4.3

ATTTACHMENT [1 1]

PAGE 29 Unconfirmed U Minutes of th he Sport and Recreation SStrategic Spe ecial Committee Meeting M 18 N November 2015

ITEM 4.3

ATTTACHMENT [1 1]

PAGE 30 Report to Community Services Committee meeting on 14 December 2015

4.4

MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING File: 30162 D395962

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4

Ensure effective committees

administration

and

operation

Council’s

SUMMARY To present the minutes of the Community Development Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.

STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit.

DISCUSSION The actions of the following Special Interest Groups were received and noted by the Community Development Strategic Special Committee: 

Building Families



Community Safety



Devonport Sister Cities Association



East Devonport



Learning Communities



Tiagarra

The Community Development Strategic Committee recommends: 

A review of the location and suitability of Bus Shelters in Devonport; and



The endorsement of the proposed East Devonport beach access project to be delivered with relevant partners, which supports the design and installation of a universal beach access from external grant funding applications and for possible future capital works budget allocation.

Council’s involvement and responsibility with bus shelters is limited to providing the concrete slab and surrounds. Supply of actual shelters and determination of their location is undertaken by the bus operator. It is understood that the committees concerns in part relate to DDA compliance issues around the concrete surrounds. It is acknowledged that many of the bus stops are not compliant in this area, however upgrading to current day standards could be a significant undertaking which is currently unbudgeted. It is recommended that Council consider allocating funds to undertake a review and prioritise ITEM 4.4

PAGE 31 Report to Community Services Committee meeting on 14 December 2015

improvements as part of the 16/17 budget deliberations. It is also recommended to continue to forward any concerns regarding shelter locations direct to the bus operator.

FINANCIAL IMPLICATIONS Future budget allocations will need to be considered to deliver the recommendations. The review of bus shelters will require use of Council resources to examine the current situation and preparation of a report. Upgrading to current day standards could be a significant undertaking which is currently unbudgeted. The intention of the proposed East Devonport beach access project is for Council to design an all abilities access ramp, but for the construction to be completed by service clubs, community groups or through funding by an external grant.

RISK IMPLICATIONS There is some risk that external funding or support from service clubs may not eventuate for the beach access project, and if that is the case consideration will need to be given as to whether the project is added to the future capital works program.

CONCLUSION The minutes of the Strategic Special Committees are provided for Councilâ&#x20AC;&#x2122;s information and the recommendations arising from those minutes listed.

ATTACHMENTS 1.

Unconfirmed Minutes of the Community Development Strategic Special Committee 24 November 2015

RECOMMENDATION That it be recommended to Council that the minutes of the Community Development Strategic Special Committee be received and noted; and that Council: 1.

give consideration as part of the 2016/17 budget deliberations the allocation of funds to undertake a review of bus shelters in Devonport for compliance and the prioritisation of improvements; and

identification of suitable location and design for all abilities beach access point at East Devonport be prepared noting that is intended that the project will likely only proceed through the support of a local service club or through external funding.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 4.4

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 32 Unconfirmed U Minutes off the Comm munity Deve elopment Strategic Special Committee C 24 Novemberr 2015

ITEM 4.4

ATTTACHMENT [1 1]

PAGE 33 Unconfirmed U Minutes off the Comm munity Deve elopment Strategic Special Committee C 24 Novemberr 2015

ITEM 4.4

ATTTACHMENT [1 1]

PAGE 34 Report to Community Services Committee meeting on 14 December 2015

4.5

MINUTES OF THE ARTS CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE MEETING File: 30157 D395968

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4

Ensure effective committees

administration

and

operation

Council’s

SUMMARY To present the minutes of the Arts, Culture and Tourism Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.

STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit.

DISCUSSION The actions of the following Special Interest Groups were received and noted by the Arts, Culture and Tourism Strategic Special Committee: 

Devonport Maritime and Heritage



Devonport Regional Gallery



Public Art

There were no recommendations arising out of these meetings, or the Arts, Culture and Tourism Strategic Special Committee, which require consideration by Council.

FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.

RISK IMPLICATIONS There are no risk implications which relate to this report.

CONCLUSION The minutes of the Strategic Special Committees are provided for Council’s information and there are no recommendations arising from those minutes.

ITEM 4.5

PAGE 35 Report to Community Services Committee meeting on 14 December 2015

ATTACHMENTS 1.

Unconfirmed Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting 25 November 2015

RECOMMENDATION That it be recommended to Council that the minutes of the Arts, Culture and Tourism Strategic Special Committee be received and noted.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 4.5

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 36 Unconfirmed U Minutes off the Arts Culture C and Tourism Sttrategic Spe ecial Committee C M Meeting 25 No ovember 201 15

ITEM 4.5

ATTTACHMENT [1 1]

PAGE 37 Unconfirmed U Minutes off the Arts Culture C and Tourism Sttrategic Spe ecial Committee C M Meeting 25 No ovember 201 15

ITEM 4.5

ATTTACHMENT [1 1]

PAGE 38 Unconfirmed U Minutes off the Arts Culture C and Tourism Sttrategic Spe ecial Committee C M Meeting 25 No ovember 201 15

ITEM 4.5

ATTTACHMENT [1 1]

PAGE 39 Report to Community Services Committee meeting on 14 December 2015

4.6

MALL POLICY File: 29530 D395989

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.1.2

Provide high quality, consistent and responsive development assessment and compliance processes

SUMMARY This report is provided to assist Council in considering adoption of the Mall Policy.

BACKGROUND This policy has been developed to provide the public with clear direction around permitted activities in the Mall and clear guidelines for Council officers to assess any application or request to use the Mall.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report. Policies are drafted and reviewed based on relevant legislation pertaining to the policy.

DISCUSSION An internal project team was established to identify gaps and potential risks in the absence of formalised process. The policy is seen as the first step in formalising the process and identifying key requirements for public use of the Mall.

COMMUNITY ENGAGEMENT There has been no community engagement undertaken as a result of this report.

FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.

RISK IMPLICATIONS Without policies in place, Council undertakes the risk of inconsistency and ineffective management and oversight of legislation and matters that affect its operations and the community. Likewise, out of date or defunct policies pose a risk to Council’s performance and operations, particularly if not aligned with current legislative and best practice requirements and obligations.

CONCLUSION It is recommended that Council adopt the attached Mall Policy which reflects Council’s current approach to applications for use of the Mall.

ATTACHMENTS 1.

Mall Permit Policy - Draft - Updated 29 October 2015

ITEM 4.6

PAGE 40 Report to Community Services Committee meeting on 14 December 2015

RECOMMENDATION That it be recommended to Council that the Mall Permit Policy be adopted with immediate effect.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.6

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 41 Mall Permit Policy - Drafft - Updated 29 2 October 2 2015

ATTA ACHMENT [1]]

ROO OKE STREEET MALLL POLICY Y POLICY TYPE (COUNCIL OR MANAG GEMENT)

VERSION NUM MBER

Counc cil

2015

R RESPONSIBLE MA ANAGER

STRATEGIC PLAN 2009-2030 (STRATE EGY REFERENCE E)

DOCUM MENT CONTRO OLLER

Marketing, Tourism eation and Recre Manag ger

PURPOSE

SCOPE

POLICY

POLICY ADOPTED (DATTE)

Marketing, Tourrism and M recreation ma anager

POLICY DO OCUMENT NUMBER R (TRIM)

MINUTE NUMBER N (IF COUNCIL POLICY)

DATE OF NE EXT REVIEW

Following ea ach election

To o provide a framew work to encourage e e approprriate activ vities that contribute to t the vibrrancy of the Rooke Street Ma all in a manner that does not ca ause a riskk to properrty, compromise the safety of members of the pu ublic or a adversely impact local reta ailers, residents or pedestrians. Th his Policy provides p g guidelines to addresss competi ng deman nds upon th he Rooke Street Ma all and en nables Council to p plan, manage and m monitor the range of a activities. Th his Policy does d not co over “Perm mits to Work k Within the e Road Re eserve.” Th he Policy aims a to enssure that:  The spac ce is used i n a fair and equitable mannerr nned and managed d to promo ote a high  Activitiess are structtured, plan quality visual enviro onment & space nt and commercial  Council supports llocal economic developmen vitality mproveme ent (ie func ction and safety) s of  Activitiess contributte to the im the stree etscape ans and otther forms of traffic are a not un nduly obstrructed by  Pedestria any activ vities o am menity of a adjoining or o nearby  Activitiess contributte to the overall propertie es mpatible with w otherr commun nity uses of o public  Activitiess are com space communicates its desires d an nd responsibility of  Council clearly c activitiess and that controls arre easy to monitor r ps with the e Mall Retailers are cu ultivated  Positive relationship he objectiv ves of the P Policy are to: Th  Provide certainty and self-regulation n to userss within a clearly understo ood, fair and tra ansparent operating g framew work for managin ng activitie es  Minimise complain nts, criticism m and oth her problem ms associa ated with use of the Mall e planned use of the Mall  Facilitate ITEM 4.6

PAGE 42 Mall Permit Policy - Draft - Updated 29 October 2015

ATTACHMENT [1]

 Provide guidelines for the issuing of permits and conditions relating to activities  Support and encourage activities to enhance the diversity, vibrancy, vitality and ambience of the City  Ensure activity does not adversely affect public safety, pedestrian traffic or the amenity of the Mall for City users. PERMITTED USE

Activities promoted in the Mall The following activities are permitted in the Rooke Street Mall after gaining written approval from Council:  Collections of donations  Busking  Displays and exhibitions  Entertainment/events  School holiday programs/sport promotions  Indigenous and cultural ceremonies  Drawing/painting  Registered BBQ’S for charity groups  Promotions including special events, community health and awareness  Special interest food events  Consultation activities  Vehicles used as a promotional tool i.e. radio stations  Large vehicles used for activities such as blood drives or displays  Delivery vehicles permitted between midnight and 6am for delivery of goods and services  Amplification of sound – amplification may be used however Council reserves the right to impose a decibel limit or stop the activity if it is deemed that the activity is causing an offence to the public Activities prohibited in the Mall The following activities are prohibited in the Mall:  Permanent Stalls  Use of any sharp object or dangerous instrument including knives, swords, chainsaws  Use of bicycles, skateboards, roller blades or roller skates (unless part of permitted activity)  No pets or livestock with the exception of assistance animals  Feeding of pigeons  Offensive activities or behaviours  Hawking of wares, massages, readings and sale of goods other than items for charity such as lapel pins, badges etc. ITEM 4.6

PAGE 43 Mall Permit Policy - Draft - Updated 29 October 2015

ATTACHMENT [1]

 Distribution of handbills, leaflets or other written material unless specific permission is granted as part of a booking  Littering GUIDELINES

In General  All individuals, buskers, performers, fundraisers (non-commercial and commercial) must submit a Permit Application prior to using the Mall and must always carry a current Council permit while operating in Mall.  The activity must be the activity stated on the Permit Application  All activities are restricted to time limits in an effort to increase the diversity of activity in the Mall  Blocking of shop fronts up to 1.5m, trade areas or doorways is not permitted  Council reserves the right to refuse or restrict temporary promotional or commercial activity that will unreasonably impact on permanent retailers in the Mall  An authorised Council Officer has the right to cancel a permitted activity if it breaches policy, conditions of Permit, or is deemed unsuitable  If a permit is cancelled and the permit holder continues to undertake the activity, Police will be notified  If a busker has been removed by another governing authority e.g. Tasmania Police, Council will not issue a permit and/or has the right to cancel an existing permit  It is compulsory to have a minimum of $10 million Public Liability Insurance when using equipment/furniture e.g. display stands, tables, chairs and exhibitions  Stall operators must keep the area free of rubbish and the stall must be attended to at all times Non-commercial activities/charitable organisations In addition to the Guidelines outlined above:  Must have proof of charitable status

RISK MANAGEMENT

Permit holders must ensure a duty of care to themselves and to members of the public in accordance with State legislation (see below). Where structures are to be installed, a risk plan must be attached to the Permit Application.

LEGISLATION

Local Government Act 1993 Public Health Act 1997 Street Trading By-Law Food Act 2003 Food Safety Standards

ITEM 4.6

PAGE 44 Report to Community Services Committee meeting on 14 December 2015

4.7

SUMMER IN THE CITY PROGRAM File: 31781 D396625

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.2

SUMMARY To outline the planned summer program of events and activities to be delivered by or on behalf of Council.

BACKGROUND Council and the community through the Devonport City Council Strategic Plan 2009-2030 identified a number long term goals and strategies to these goals. The Summer in the City program seeks to assist in achieving a number of these strategic outcomes. Community Consultation undertaken by Council also highlighted that the community was seeking more low cost or no activities for families and youth, particularly during school holiday periods.

STATUTORY REQUIREMENTS There are no legislative requirements that relate to this report.

DISCUSSION A comprehensive summer program of 73 free and low cost community activities and events has been developed and will be delivered by the Community Development, Sport and Recreation, Art Gallery and Bass Strait Maritime Centre teams and partner organisations. These events are in addition to ongoing programing which includes the Christmas Parade, Christmas in the East, Carols by Candlelight, New Year’s Eve and Australia Day ceremony. The program will focus on delivering events and activities which support environmental, arts, culture and heritage, health and wellbeing, community connections and learning strategic outcomes and maximise the use of Devonport’s cultural venues, beaches, parks, gardens, reserves and bike and walkways. Confirmed activities include:            

Devonport Walks; Muscle Up - Boot Camp; Get Hooked – Learn to Fish Activity; Last Blast @ the Bluff; Make Your Mark: Death – Youth Art Program; Look @ Rooke- Heritage Walk; Pop Up Permaculture – Sustainable Vegetable Gardening and Worm Farms; Phone Photography Workshops; and Youth Film Making; East Devonport Beach Party; Aerosol Art Community Youth Project; Book + Arts Reading Group; ITEM 4.7

PAGE 45 Report to Community Services Committee meeting on 14 December 2015

  

1, 2, 3 Create; Regional Gallery Salon Tour; and Youth Art Program.

The program aims to assist in engaging the visitors and residents in meaningful activities which assist in further transforming Devonport into a vibrant and engaged community and which assists in rejuvenating the public space and encourages increased community participation in the area. Importantly, the development of the program has been guided by the notion that communities are formed and expressed through shared ideas around expectations, entitlement, engagement and equity and as such the program seeks to achieve both quality of life and social outcomes. Expected project benefits range from the tangible, such as increased usage of a public space, to the intangible or difficult to measure, such as increased community interactions. Potential benefits include, but are not limited to:          

Increased usage of park and open space; Increased community/neighbourhood pride; Increased community activity in the retail area, which may translate into increased economic activity of retailers; Increased physical activity; Improved community connectedness and establishment of new social networks; Increased community input into decision making; Increased community participation; Increased tourist participation; Create a common purpose; and Increase sense of belonging.

The program will be available on Council’s website on Friday 11 December 2015.

COMMUNITY ENGAGEMENT The Summer in the City program will be supported by the Official Summer in the City Publication and a community engagement plan to maximise participation. The desire for such programing is also supported through outcomes of engagement activities that have occurred this year to inform a number of strategies under development. It should be noted that the project delivers on a number of actions in the Strategic Plan, which include: 

1.3.1

identify and implement initiatives to educate and encourage our community on opportunities to “live lightly”;



3.2.4

Promote our natural environment including rivers, coast and the port to underpin tourism opportunities;



3.5.4

Develop and support a culture of excellence in innovation and life long learning to enhance employment opportunities;



4.1.1

Provide sport, recreation and leisure facilities and programs to meet the needs of the community;



4.1.3

Promote passive recreational usage including walking, bike paths, trails, parks and play spaces;



4.2.1

Acknowledge, preserve and celebrate local art, culture and heritage; ITEM 4.7

PAGE 46 Report to Community Services Committee meeting on 14 December 2015



4.2.2



4.6.3

Development of partnerships between all levels of government, the private and not for profit sectors that deliver innovative solutions to complex needs and issues in conjunction with the community;



4.7.2

Encourage and provide information and opportunities for active participation in community life;



4.8.

Provide, promote and advocate for appropriate and accessible services, information, activities and spaces for youth;



5.2.3

Encourage community action and participation that results in increased wellbeing and engagement.

Community development and engagement practice are embedded principles in delivering this project.

FINANCIAL IMPLICATIONS The Summer in the City program will be delivered within existing operational budget allocations from Community Development and Engagement, Devonport Regional Art Gallery, Bass Strait Maritime Centre and Julie Burgess and through both formal Council partnerships and strategic collaborative partnerships. It should be noted that some events such as the Last Blast @ the Bluff have secured a range of funders. The total cost of this program is expected to be in the vicinity of $5,000 with $2,000 funded by external sources.

RISK IMPLICATIONS 

Workplace Health and Safety To mitigate any health and safety risks, a risk assessment will be conducted and a risk management plan will be developed prior to the delivery of the actives and events.



Asset & Property Infrastructure The proposed activities and events do not interfere with existing infrastructure and current functional use of the space.



Consultation and/or Communication The community’s knowledge and participation in the program will be supported by the development and implementation of the Summer in the City communication plan and program publication.

CONCLUSION The project in addition to achieving deliverables of the Strategic Plan will assist in: 

Activating the community spaces through increased usage and interaction;



Encouraging physical activity;



Encouraging family based activates;



Increasing community connectedness; and



Attracting more people outdoors spaces.

The program demonstrates a strategic coordinated approach to community collaboration, and program design and delivery to achieve positive outcomes for ITEM 4.7

PAGE 47 Report to Community Services Committee meeting on 14 December 2015

stakeholders, the broader community and Council. It aims to fill the void of low cost or no activities for families and youth during school holiday periods.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the Summer in the City Program report be received and noted.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 4.7

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 48 Report to Community Services Committee meeting on 14 December 2015

4.8

COMMUNITY SERVICES REPORT - DECEMBER 2015 File: 27452 D394640

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 October – 30 November 2015.

BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.

STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:    

Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Tourism, Marketing and Promotion

DISCUSSION 1

COMMUNITY DEVELOPMENT

1.1

Participation Across Facilities/Council Run Events and Activities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction.

1.2

Programs and Activities The following table show the activities delivered across Council facilities over the past two months. October 2015

Customers through the Door

Number of Program Participants

Devonport Regional Gallery

2214

300

East Devonport Centre

2374

1782

6365

2413

Recreation

Devonport Recreation Centre Events (various)

N/A

Visitor Information Centre

N/A 3469

ITEM 4.8

PAGE 49 Report to Community Services Committee meeting on 14 December 2015

Bass Strait Maritime Centre

747

TOTAL

15,169

4,495

TOTAL Previous Year 2014/15

14,955

5,683

Julie Burgess

November 2015

Customers through the Door

Devonport Regional Gallery

2100

200

East Devonport Centre

2877

1933

3194

1723

N/A

Visitor Information Centre

4155

Bass Strait Maritime Centre

913

TOTAL

13,297

3,883

TOTAL Previous Year 2014/15

16,238

4,820

Recreation

Devonport Recreation Centre Events (various)

Julie Burgess

1.3

Number of Program Participants

Splash Aquatic Centre Council contracts the operations of its Aquatic Centre to Belgravia Leisure. figures below are provided by Belgravia.

The

Year to Date Centre Attendance Year to date comparison Attendees

Jul

Aug

Sep

Oct

Oct‐14

YTD

Casual Entry

3,625

2,608

3,288

4,469

4,947

13,990

Fitness Members

8,693

8,615

10,100

8,780

11,935

36,188

Learn to Swim

4,808

4,720

5,740

4,584

4,568

19,852

Lane Hire

675

692

721

896

643

2,984

Bookings

343

402

396

415

341

1,556

Total

18,144

17,037

20,245

19,144

22,434

74,570

*please note November figures are currently not available A leak was detected at the Aquatic Centre in the underground pipework while refilling the 50m pool. The pipe work is the original infrastructure from the 1970’s. Underground CCTV investigation was undertaken to find the source of the leak. Some of the concreted concourse had to be removed to repair the pipe, all leading to a delay in the opening of the outdoor pool. 1.4

Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below.

ITEM 4.8

PAGE 50 Report to Community Services Committee meeting on 14 December 2015

Details

Status – all relevant

Finalised date and length of agreement 3 year Agreement. 30 June 2016

Carols by Candlelight

Choral Society

Devonport Brass Band

3 year Agreement. 30 June 2016

10,000 P/A

Devonport Community House

3 year Agreement. 30 June 2016

25,000 P/A

Eastern Shore Kommunity Kids Christmas Party

3 year Agreement. 30 June 2016

2,500 P/A

Lions of Devonport-Taste the Harvest; In kind staffing and design hours

1 year Agreement. 1 December 2015

National Trust of Australia – Home Hill operations

3 year Agreement. October 2018

28,000 P/A

Tasmanian Arboretum

3 year Agreement. 30 June 2016

33,000 P/A

Youth and Family Focus

5 year Agreement. 9 July 2018

3 year Agreement. 30 June 2016

Amount - If Applicable 3,000 P/A 5,000 P/A

Status Legend 1. 2. 3. 4.

1.5

Commenced Submitted for Council approval Awaiting Signature Finalised

Seniors Week Seniors week commenced on 12 October, with a Seniors Expo at Baptcare Orana. This expo was supported by 25 exhibitors and attended by 150 seniors. This was the first year that the expo has been run by Orana and supported by Council. The day was very well supported by Orana staff and ran smoothly. A Fitness for fun activity was organised at Round House Park; but unfortunately it was poorly supported. The outcome of this has now led to a new initiative for Council known as “The Walking Group”. The group is open to all community members to walk for 30 minutes on Tuesdays and Thursdays. On Wednesday the Trifles Show was held where the City of Devonport Brass Band performed at the Devonport Soccer Centre. This show was attended by 50 senior community members and was a great entertaining afternoon for all. An Intergenerational Lunch at the Devonport High School was attended by 22 seniors and numerous Devonport High School students. The students prepared lunch and then sat and shared food and stories with the seniors. This is becoming very popular session for senior’s week. Keith Potger performed a concert for our seniors at the Devonport Entertainment & Convention Centre. A cost of $10.00 was charged per person and was attended by 99 community members.

1.6

Tas Water Week Council was approached for the first time this year from Tas Water to be involved in Tas Water Week. Art work from across the state was displayed in the old Harvey ITEM 4.8

PAGE 51 Report to Community Services Committee meeting on 14 December 2015

Norman Building in a lead up to the presentation of the winners in the Council Chambers. Students, parents and principals were invited to attend. The winning entries came from Miandetta, Yolla and St Bridgets primary schools. Tas Water were very grateful for the partnership and are looking forward to working with Council again next year. 1.7

Food Connection The partners have been busy delivering programs under the Food Connection banner. Heavens Kitchens over the past 2 months has seen: 

491 Adults and 128 children receive meals



66.5 volunteer hours contributed with 480kg of fruit and vegetable donated, along with 60 litres of milk and 20 kilos of beef.



Demo box cooking (teaching people how to make a meal, hands on) has been attended by 58 adults and 44 children. 10 healthy lunchboxes were distributed.

Heaven’s Kitchen was honoured at the “Meet and Greet the Prime Minister, Malcolm Turnbull MP.” This event was held at the Don Centre and hosted by Federal Member for Braddon, Brett Whiteley MP. 450 guests attended, where they heard from the Prime Minister and were also shown a short media clip about what Heaven’s Kitchen does for the community. At this event a special donation was collected and $1,700 presented to Heaven’s Kitchen. There are 3,428 patrons directly connected to Food programs via Devonport Community House. Programs and activities that were held at the East Devonport Community House included food market, Garden to Plate, Five for 5, emergency food relief and low cost frozen meals. The program Kids in the Kitchen is held at the GP Hall Kitchen at East Devonport Primary School. The “Table for 8” program was awarded the 2015 Wellbeing Champion Award by Anglicare for providing a monthly healthy meal with social inclusion that creates a better wellbeing for seniors. The Food Connection has submitted its Report 3 to Primary Health Tasmania. 2

ARTS AND CULTURAL DEVELOPMENT

2.1

Devonport Regional Gallery 2.1.1 Recent Activities and Events Exhibitions: The Gallery hosted a major exhibition in October and November and one emerging artists exhibition in The Little Gallery. A major collection exhibition opened at the end of November. The Solo commission HUNT NATURE BIRTH was opened by ABC radio personality Hilary Burden. This highly successful commission featured the work of Chudleigh-based artist Tara Badcock. Tara is well known for her commercial textile work utilising antique fabrics and needle work. This commission allowed Tara to ‘spread her wings’ and explore new materials and processes within the boundaries of issues related to womanhood and nature-nurture. The many comments in the visitor book and discussion with locals and tourists are testament to the impact this exhibition had on those who visited the gallery. The artist’s floor talk was well attended and included TMAG’s Principle Curator ITEM 4.8

PAGE 52 mmunity Servic ces Committee e meeting on 1 14 December 2015 Report to Com

of Art and d previous DRG direc ctor, Jane Stewart, along a with Peter Hugh hes, Seniorr Curator of o Decorative Arts a at TMAG. The Twilig ght tour sa aw new an nd familiarr faces an nd as with the previo ous Twiligh ht Tour, atttendees o openly disc cussed the e artworks and a conce epts in a re elaxed settting with wine w and ch heese.

Tara Badc cock’s floor talk

The RACTT Insurance e Tasmania an Portraitu ure Prize op pened on 23 Octobe er and ran n to 22 No ovember. Emerging artist Sam mantha De ennis exhib bition titled d Biophilia a opened at a the sam me time in TThe Little Gallery. G The e opening drew a crrowd of 80 0 people. Representatives fro om RACT were w in atttendance along witth Senatorr Senator Richard Colbeck, C La atrobe Ma ayor Peterr Freshneyy and Saw wtooth ARII Director Patrick P Sutc czak. The final exhibition n for 2015 5 titled 40 years of Collecting g, DCC Permanent P t Collection was op pened on the 27 No ovember by Mayor Steve Ma artin. The e exhibition n was cura ated by Em mily Kenne el, Curatorr of Collec ctions, and d Ellie Ray,, Gallery Director. D Th he exhibitio on includess works on paper, pa ainting, pho otography y ceramicss, glass, te extiles an d jewellery. It will be on display throughoutt December and Ja anuary pro oviding loc cals and to ourists with h an insigh ht into the e collecting g patterns over the p past four de ecades. Education n and Publlic Program ms Programss were held d to comp lement the e exhibition ns and inclluded: October Twilight Tour T with Gallery D Director, Spring Life Drawing with artisst Michaell Muruste, 2 x Scho ool Holida ay programs ‘Hide and See ek’ with artist a Rosie e McKeand d, Floor ta alk and wo orkshop with w the Gallery Dire ector (Merssey Leven n Childcare e Centre), 1,2,3…Cre eate with Ali Davies (commun nity), Little Aestheticss with Gallery Director (Miande etta Prima ary), Books + Art with h Emily Ke ennel. The e gallery also hosted the Ride 2 Work Brea akfast. er Novembe Portraiture with Pie erre coordiinated by artist Laurra Purcell (Devonpo ort Primary,, Wilmot Primary P and Nixon Street), Writer’s Workshop W with Kate e Gordon n (commun nity), 4 Little Aesth hetics prog grams witth the Ga allery Dire ector and d ITEM 4.8

PAGE 53 mmunity Servic ces Committee e meeting on 1 14 December 2015 Report to Com

Education and Pub blic Progra ams Officerr (Our Lady of Lourd des) and Books + Artt with the Education E and Public c Programs Officer.

‘Portraiture e with Pierre e’ Devonpo ort Primary

2.1.2 2 Funding The Gallery submiitted a fu unding ap pplication under the e Culturall Heritage e Program,, Arts Tasma ania for its annual prrogram for 2016-20177. 2.2

Basss Strait Maritime Centtre 2.2.1 1 Recent Activities A Visitor numbers increased du uring October and November N with two cruise c ship p bus tours,, three inte erstate coa ach tours, one New Zealand Z co oach tour,, one locall conferen nce bus tou ur group, ttwo comm munity grou ups and fivve schools adding to o the figure es. Excellent feedba ck was rec ceived 2.2.2 2 Collection The deve elopment of o the “Wh hat’s in the e Box” exhibition is prrogressing. Fit out off the container has been com mpleted in n preparattion for th he installation of the e interpreta ation and an a access ramp has been builtt.

The Marittime & Heriitage bi-m onthly talk k was held on Tuesda ay 24 Nove ember with h 27 attendees. An nn Teesda ale gave a very informative talk on the t “innerr workings”” of Home Hill and th he planned d events for celebratiing the centenary off the home e in 2016. ITEM 4.8

PAGE 54 mmunity Servic ces Committee e meeting on 1 14 December 2015 Report to Com

The exte ernal clad dding has been re ecoated with w lime wash brin nging the e claddingback to itss original c ondition when w constructed.

Power an nd cabling g has been n installed in the stafff/voluntee er area to allow a work k to be und dertaken at a the large e table in a much safer manne er â&#x20AC;&#x201C; no long ger having g to secure e cords acrross walkw ways. It also o allows the e larger sc canner to be b used. A new co ompactus has also be een installe ed for morre efficientt record sto orage.

An applic cation to Arts A Tasman nia Small Museums M Grants G for R Roving Currator Hourss to assist with w the developme ent of a Dissaster Prep paredness Plan was successfull and will be b underta aken by sta aff and volunteers du uring 2016.

ITEM 4.8

PAGE 55 mmunity Servic ces Committee e meeting on 1 14 December 2015 Report to Com

2.2.3 3 Julie Burg gess Regular public p sailiings have begun for the season. Two c charters have been n complete ed and one cancelle ed due to weather. w

Survey wa as comple eted and c certificates received. Slipping tto check th he hull hass been defferred due e to bookin ngs and will w be done when th here is a va acancy att the slipwa ay in the New N Year. A defibrilllator was purchased p and installled.

RECR REATION AND A SPORTS S DEVELOP MENT

3.1

Sporrts Marketin ng Australiia (SMA) Prrogram No a additional sporting ev vents rece eived since e last reportt. Confirm mation of th he Footballl Fede eration Tassmania Na ational Und der 13 Skillss Program was receivved; all pa arties have e signe ed an MoU U agreeme ent. The e event will be b held at the Valleyy Road Soc ccer Centre from 3-6 March, 20 016. 3.1.1 1 Other ev vents Tour of Tasmania T – 9 Octobe er 2015; Peaks Challenge C Cradle C Mo ountain – 1 Novembe er 2015; Schools Triathlon Challenge C – 25 & 26 November N r 2015; Cycle Issle Gran Fo ondo – 28 N Novemberr 2015.

ITEM 4.8

PAGE 56 Report to Community Services Committee meeting on 14 December 2015

3.2 Recreation Centres Annual floor maintenance work at both of Council’s Recreation Centres is scheduled to commence early to mid-December. As a result the following buildings will close: 

Table Tennis Building - 15 December 2015 – 17 January 2016;



Youth Centre - 8 December 2015 – 26 January 2016;



DRC Stadium - 15 December 2015 – 26 January 2016;



EDRC Stadium - 19 December 2015 – 27 January 2016;



EDRC Community Rooms - 24 December 2015 – 08 January 2016.

The DRC office will be closed from 1.00pm Thursday 24 December 2015 and reopen 11.00am Monday 4 January 2016. All swipe cards will be disabled during these periods to ensure user groups do not enter the facility until floor maintenance is completed. 3.3

Sports Grounds There were in total 2 unique sports ground bookings for the month of October and 1 in November. Most of the ground bookings during this period were for North West Schools’ football and soccer challenges.

TOURISM, MARKETING AND PROMOTION

4.1

Tourism 4.1.1 Tourism Development Strategy The Tourism Development Strategy 2009-2019 has a total of 109 actions/ recommendations of which 50 have been completed or are in progress. The recommendations include categories of:    

Activities and Attractions - Getting to and around Devonport; Creating a Devonport Identity; Quality of Experience; and Management and Resourcing.

Council officers will continue to work with industry, Tourism operators and peak bodies in the progression of the strategy recommendations. 4.1.2 Cradle Coast Tourism Executive The CCTE sub committees met Thursday 12 November Marketing Working Group Agenda items included reports and discussion on:     

Regional Web Asset review Regional Websites – Tasmania’s North West and Tasmania’s Western Wilderness Regional Tourism Video Footage/Campaign Spirit of Tasmania Advertising Tourism Tasmania Marketing Update

Product Development Group Agenda items included reports and discussion on:    

Confirm Working Groups Roles and Responsibilities Tourism Tasmania/CCA Agreed Actions Plan Consider Local Government (Mayors) Wish list Tourism Specific Priority Options for the Cradle Coast region ITEM 4.8

PAGE 57 Report to Community Services Committee meeting on 14 December 2015

         4.2

Confirm High Priority Projects Draft Parks MOU Regional Futures Plan Update from State/Federal Government Grants Programs Cradle Project Update Destination Action Plan Update Visitor Services Options Paper Tarkine Signage Update Touring Route Discussion (For future discussion)

Marketing and Events 4.2.1 Events The Marketing & Events team are in the process of planning Christmas and New Year activities for Devonport: 

Devonport Christmas Parade was held on Friday 4 December. Council received 44 registrations for floats in total. The below are the prize winners for each category. 

The Mayor’s Award for Best Christmas Overall Theme – 1912 Childcare



7AD Best Community Entry Prize Pack – Rock n Roll Dancer



Impress Print Best Business Entry – Move Strong Gym



CMax Best Costumed Character or Movie Theme – Sovereign Military Order of the Knights Templar



Sea FM Best School Entry Prize Pack – Spreyton Primary School



Pandemonium’s Best Children’s Individual Entry (U14) – Hawley Girls



Special Judges Award – Fairy Tales & Pirate Sails Photography



A Christmas colouring in competition will also run with the schools. Prizes to be awarded courtesy of the Mayor (vouchers for the Devonport Bookshop).



Spot the Santa comp will run again this year, with a number of Santa’s being placed in participating retailer’s windows. Prizes to be gathered from each participation retailer (to the value of $25) and winners will be announced prior to Christmas via social media/media.



Retail promotion: Last year the ‘Tis the Season’ retail promotion was trialled with activities in key shopping areas each Saturday in December, leading up to Christmas. A similar promotion will be undertaken this year with Council providing provide music and activities, such as jumping castles and face painting. The buskers program, which ran successfully last year, will again be used to give local musicians a forum, while at the same time creating a vibrant atmosphere in the Mall and Fourways.



Sea FM City of Devonport Skyfire New Year’s Eve celebration preparations are underway in what shapes to be great family event. The Event will once again include the lantern garden, children’s activities, a dedicated wet area for those 18+ and fireworks at 9:30pm and midnight. Early entertainment will be provided by local artists, who will vie for a spot to

ITEM 4.8

PAGE 58 Report to Community Services Committee meeting on 14 December 2015

play through a Sea FM social media campaign. The Sun Kings will provide entertainment until midnight.

COMMUNITY ENGAGEMENT The information provided above details all community engagement.

FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Councilâ&#x20AC;&#x2122;s operating budget as a result of this recommendation.

RISK IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council.

CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.

Author: Position:

Nikita Hillier Corporate & Business Administration Officer

Endorsed By: Position:

ITEM 4.8

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 59 Community Services Committee meeting Agenda 14 December 2015

5.0

CLOSURE

There being no further business the Mayor declared the meeting closed at <insert time> pm.