NOTIICE OF MEE ETING at a Com mmunity Services S Committe ee meetin ng of the e Notice is hereby given tha Devonporrt City Cou uncil will be b held in the Counc cil Chambers, on Mo onday 18 April 2016,, commenc cing at 6:00pm. he public a at 6:00pm. The meetiing will be open to th QUA ALIFIED PERS SONS In accord dance with h Section 65 of the Local Go overnmentt Act 19933, I confirm m that the e reports in this agen nda conta ain advice e, informattion and recommen ndations given by a person w who has the t qualifications o or experie ence nece essary to give such advice,, informatio on or recom mmendatio on.
Paul Westt GENERAL MANAGER R 016 13 April 20
AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 18 APRIL 2016 AT THE COUNCIL CHAMBERS AT 6:00PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
COMMUNITY SERVICES REPORTS .................................................................. 4
4.1
Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting (D413257) .......................................................................................................................................... 4
4.2
Minutes of the Sport and Recreation Strategic Special Committee Meeting (D413710) .......................................................................................................................................... 9
4.3
Circus Bookings (D409984) ........................................................................................................... 13
4.4
Ten Days on the Island 2017 (D407098) ..................................................................................... 17
4.5
Energy Efficiency Strategy - Year Three Status (D413696) ...................................................... 21
4.6
Environmental Sustainability Strategy - Year Two Status (D413901) ..................................... 32
4.7
Reallocation of Capital Expenditure - Sister Cities 20 Year Anniversary Commemorative Seat (D414545) ............................................................................................... 40
4.8
Community Services Report - April 2016 (D411947)................................................................. 44
5.0
CLOSURE ................................................................................................ 60
PAGE 1 Community Services Committee meeting Agenda 18 April 2016
Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 18 April 2016 commencing at 6:00pm. PRESENT Present Chairman
Apology
Ald A L Rockliff Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald S L Martin
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Community Services Committee meeting Agenda 18 April 2016
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME
Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.
2.
Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
PAGE 3 Community Services Committee meeting Agenda 18 April 2016
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
3.2
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Report to Community Services Committee meeting on 18 April 2016
4.0
COMMUNITY SERVICES REPORTS
4.1
MINUTES OF THE ARTS CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE MEETING File: 30157 D413257
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the minutes of the Arts, Culture and Tourism Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.
BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit.
DISCUSSION The actions of the following Special Interest Groups were received and noted by the Arts, Culture and Tourism Strategic Special Committee:
Devonport Maritime and Heritage Devonport Regional Gallery Public Art Devonport Food and Wine Festival
There were no recommendations arising out of these meetings, or the Arts, Culture and Tourism Strategic Special Committee, which require consideration by Council. Subsequent to the meeting, Graham Jones has resigned from the committee. His resignation will be tabled at the next meeting.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.
RISK IMPLICATIONS There are no risk implications which relate to this report.
ITEM 4.1
PAGE 5 Report to Community Services Committee meeting on 18 April 2016
CONCLUSION The minutes of the Strategic Special Committees are provided for Council’s information and there are no recommendations arising from those minutes.
ATTACHMENTS 1.
2016.3.24_Arts Culture and Tourism Strategic Special Committee Minutes
RECOMMENDATION That it be recommended to Council that the minutes of the Arts, Culture and Tourism Strategic Special Committee be received and noted.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.1
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 6 2016.3.24_Art 2 ts Culture and d Tourism Stra ategic Specia al Committee Minutes
ITEM 4.1
ATTTACHMENT [1 1]
PAGE 7 2016.3.24_Art 2 ts Culture and d Tourism Stra ategic Specia al Committee Minutes
ITEM 4.1
ATTTACHMENT [1 1]
PAGE 8 2016.3.24_Art 2 ts Culture and d Tourism Stra ategic Specia al Committee Minutes
ITEM 4.1
ATTTACHMENT [1 1]
PAGE 9 Report to Community Services Committee meeting on 18 April 2016
4.2
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING File: 30161 D413710
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the Minutes of the Sport and Recreation Strategic Special Committee (SRSSC). This Committee provides the conduit between a number of local sporting organisations and Council.
BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation Committees. These Committees include representatives from the community together with three Aldermen.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.
DISCUSSION The Sport and Recreation Strategic Special Committee met on Wednesday 6 April 2016. Key points discussed during the meeting included:
Chris Francombe from Kentish/Latrobe Council presented an overview of the Wild Mersey mountain bike development.
The Committee discussed the idea of all Devonport Sporting teams redesigning their uniform to incorporate Devonport colours (Green, White & Blue)
The Committee was briefed on future sporting events held in the Devonport region.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION The minutes of the Sport and Recreation Strategic Special Committee are provided for Council’s consideration.
ITEM 4.2
PAGE 10 Report to Community Services Committee meeting on 18 April 2016
ATTACHMENTS 1.
2016.04.06 Sport and Recreation Strategic Special Committee Minutes
RECOMMENDATION That it be recommended to Council that the minutes of the Sport and Recreation Strategic Special Committee be received and noted
Author: Position:
Stuart Jones Marketing, Tourism and Recreation Manager
Endorsed By: Position:
ITEM 4.2
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 11 2016.04.06 2 Sp port and Recrreation Strate egic Special Committee Minutes M
ITEM 4.2
ATTTACHMENT [1 1]
PAGE 12 2016.04.06 2 Sp port and Recrreation Strate egic Special Committee Minutes M
ITEM 4.2
ATTTACHMENT [1 1]
PAGE 13 Report to Community Services Committee meeting on 18 April 2016
4.3
CIRCUS BOOKINGS File: 27145 D409984
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.2
Cultural facilities and programs are well planned and promoted to increase accessibility and sustainability, active engagement and strong participation for the benefit of current and future generations.
SUMMARY The purpose of this report is to determine whether an exclusivity period should be applicable to circus bookings within Devonport.
BACKGROUND Council does not currently apply an exclusivity period to any event bookings. Requests for the Devonport Oval have been received from the Loritz Circus and the Great Moscow Circus. Edgley Attractions, representing The Great Moscow Circus, contacted Council expressing a strong desire to hold shows in Devonport in the summer of 2016/2017 as a component of it celebrations associated with its 50th Anniversary Tour of Australia. Loritz Circus have requested a booking of 31 October to 14 November 2016, whilst the Moscow Circus have requested dates of 23 Jan to 29 Jan 2017. This represents a gap of approximately twelve weeks. In making their request Edgley Attractions identified a concern regarding the other booking request. Edgley Attractions suggest that the Tasmanian market cannot sustain two events held so close. Given the circumstances, Edgley Attractions has requested a twelve month exclusivity period prior to their booking and a three month period after. Loritz Circus advised they consider a twelve month exclusivity period unnecessary and the 'unwritten rule' amongst the circus community is that a period of three months between shows would be sufficient.
STATUTORY REQUIREMENTS There are no statutory requirements that relate to this report.
DISCUSSION It is unusual for two circuses to seek to come to Devonport in close proximity. To date Loritz Circus wish to come to Devonport in November and the Moscow Circus in January. Bookings dates for both requests have been tentatively held however no approval has been provided to either applicant. Ultimately the decision for a circus to attend a town or city is a commercial decision and it is questionable whether an exclusivity period is in line with fair trading practices. Should an exclusivity period be applied, some consideration must be undertaken as to how bookings are processed and on what basis a particular booking is assessed. It would not be acceptable, for example, for a circus to make a series of forward bookings simply to eliminate the possibility of any competitors booking a site. The establishment of a circus in the Devonport Oval grounds does impact the quality of the ground surface, however the site is rarely used. Care is required to ensure there is a ITEM 4.3
PAGE 14 Report to Community Services Committee meeting on 18 April 2016
sufficient break between events to enable rehabilitation to be undertaken. The timing of this rehabilitation is dependent on the time of year and prevailing weather conditions. Council has been advised by Moscow Circus that freight and travel costs associated with a circus visit to Tasmania are in excess of $100,000 each way. There are two alternatives available should an exclusivity period be introduced. 1.
Honour existing bookings and commence new process from March 2017.
2.
Implement change immediately and advise Loritz, as the smaller circus, they need to reschedule.
COMMUNITY ENGAGEMENT No community engagement has been undertaken as a result of this report.
FINANCIAL IMPLICATIONS Historically, Council has received minimal fees for hire of grounds to circuses and the introduction of an exclusivity period would have had a very minor financial impact. The draft fees and charges schedule for 2016/17 introduces a fee of $220 per day for use of the North West corner of Devonport Oval for circuses. A deposit scheme will be introduced for all circus bookings to protect Council from the impact of cancellations or changes to bookings.
RISK IMPLICATIONS Circuses are a popular community event and Council needs to ensure Devonport remains a destination of choice. It is important that Council practices are consistent with industry expectations.
CONCLUSION Given the small Tasmanian population and the high freight costs associated with travel to Tasmania the introduction of a period of exclusivity for booking such as a circus appears reasonable. It is understood that some mainland venues accept bookings at six monthly intervals. Given the circumstances, acceptance of a booking for a circus no more often than every six months, appears to be a reasonable compromise. It is proposed that there be a minimum of six months between each circus booking on the Devonport Oval site.
ATTACHMENTS 1.
Letter Re Circus Gap
ITEM 4.3
PAGE 15 Report to Community Services Committee meeting on 18 April 2016
RECOMMENDATION That it be recommended to Council that the report of the Executive Manager Corporate, Community and Business Services regarding circus bookings be received and noted and that Council: 1.
Approve the existing booking requests for both the Loritz and Great Moscow Circus; and
2.
introduce a six month exclusivity period for circus bookings in Devonport commencing from March 2017.
Author: Position:
Shane Crawford Executive Manager Corporate, Community & Business Services
Endorsed By: Position:
ITEM 4.3
Paul West General Manager
PAGE 16 Letter L Re Circ cus Gap
ATTTACHMENT [1 1]
ITEM 4.3
PAGE 17 Report to Community Services Committee meeting on 18 April 2016
4.4
TEN DAYS ON THE ISLAND 2017 File: 21434 D407098
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.1
Acknowledge, preserve and celebrate local art, culture and heritage
SUMMARY To consider a financial contribution towards the Ten Days on the Island Festival (TDOI) in 2017.
BACKGROUND Ten Days on the Island was established by the Tasmanian Government in 2001 to develop and deliver a statewide cultural festival of national significance that provides opportunities for Tasmanian artists and companies to present their works to a wider audience, provides opportunities for the Tasmanian community to be exposed to national and international artists and companies of the highest quality, and assists in providing the state of Tasmania with a legacy of expert professional arts infrastructure. The biennial festival aims to celebrate Tasmania’s island culture and offers a platform on which to profile and promote Tasmania’s innovative, creative and resourceful character and unique cultural identity. The original focus for TDOI was themes and events from an international repertoire of island cultures, which exposed Tasmania as an island connected to a world of islands. More recently the international arts program has included artistic and creative works from all over the globe, celebrating Tasmania’s deep and wide connections to the world. The inclusion of local Tasmanian artists in the international festival, and the presentation of events in communities throughout Tasmania is in line with TDOI’s commitment to place Tasmanian audiences at the centre of a festival that is distinctly different and to position Tasmania, as a place, at the core of the celebration of distinctiveness. Since its inception in 2001, the Devonport Entertainment and Convention Centre has been contracted as a booking agency to sell tickets to all events in the festival. In both 2011 and 2013, TDOI hired the Town Hall Theatre to present Devonport’s “Festival Highlight Performance”. Basically this was a straight hire arrangement with the DECC having no control over what local audiences would experience. Unfortunately the performances presented by TDOI had been presented in Devonport on previous occasions. Audience numbers were low and there was very little marketing in place to support the performances. In 2015, the DECC partnered with TDOI (Tasmanian International Arts Festival) and was now able to contribute to the types of performances Devonport audiences would receive. The partnership included joint advertising, with the DECC providing the venue and TDOI covering all operating costs, including staffing, cleaning and electricity. Whilst the DECC did not profit financially, the centre was able to ensure that costs for this event were recovered.
STATUTORY REQUIREMENTS There are no statutory requirements that relate to this report. ITEM 4.4
PAGE 18 Report to Community Services Committee meeting on 18 April 2016
DISCUSSION Jane Healy, CEO of TDOI recently met with the Mayor and Council Officers, following which she provided a letter stating: “Thank you so much for making time to meet with me in my recent tour of the State to meet with local councils. I welcome and thank you for your frank feedback on the relationship between Ten Days on the Island and the City of Devonport over the past 15 years – I hope that we can reconnect to build a mutually beneficial partnership that will satisfy the interests and needs of your community and secure the longterm future of the Festival. Thank you, in particular, for advice regarding the many and various events that are part of Devonport’s cultural calendar in March – we will be sure to consider how the 2017 Festival program for Ten Days on the Island might add value to those events through a performance or an exhibition. I appreciate your willingness to consider a proposal from Ten Days on the Island for support (financial and material) from the City of Devonport for the ‘Sites of Love and Neglect’ visual arts project which will form a key part of the Ten Days on the Island Festival in March 2017. As we discussed, the back ground to the project lies in Tasmania’s complex history, challenging present and, potentially, intriguing future. The purpose of the project is to reflect on forgotten histories, secrets and neglected places in regional communities across Tasmania, focusing on the municipalities of Brighton, Burnie, Clarence, Devonport, Glamorgan Spring Bay, Meander Valley, Southern Midlands, Tasman Peninsula and West Coast. Each artist has been asked to make an ‘intervention’ that will disrupt/affirm/realign something about the place to provide a point of conversation, reflection and action for the people of that place. The project will connect to its community and may also address visitors. Rather than the curator inviting international artists to participate in this project, the Tasmanian artists have been asked to connect with an international artist of their own choosing in one of the following ways – as mentor, collaborator, sole artist in lieu of the Tasmanian artist, or in other ways as appropriate. This relationship can be via social media or face-to-face. A very broad understanding of contemporary practice is encouraged, with the project outcomes being material or conceptual, real or virtual. Each project will be provided with a cash budget of $5,000 for the artist’s fees and related costs. In order to ground the project in its particular place and to ensure it reaches its full potential, Ten Days on the Island needs to generate income for materials, travel, accommodation, living expenses and other project costs. As much as possible Ten Days will provide the artists with support in locating and acquiring materials, services and manpower from the community in-kind and will work with participating communities to meet these requirements. I mentioned that artist, David Gough, has chosen Tiagarra, Devonport, the Bluff and surrounding hills as the site for his project which will (tentatively) involve smoke signals on hilltops surrounding Devonport, marking the continuing Aboriginal presence.
ITEM 4.4
PAGE 19 Report to Community Services Committee meeting on 18 April 2016
David is likely to work with other artists and the community in the development realisation of this project. Ten Days requests an amount of $3,000 (cash) from the City of Devonport towards the costs of developing and presenting this exciting, engaging contemporary arts project in, with and for the community. If you are happy with this proposal I will forward an invoice on receipt of your agreement. Please do not hesitate to contact me should you wish to discuss this project or any other matter related to Ten Days on the Island. We look forward to an opportunity to meet with you once the program for the 2017 Festival is more fully developed to talk about how we might connect in other ways with your community through performances at the Devonport Entertainment Centre and exhibitions at the Devonport Regional Gallery.�
COMMUNITY ENGAGEMENT No community consultation has been undertaken as result of this report. It may be considered reasonable to request that should TDOI wish to receive financial support from Council for their event, that some opportunity be given to Council to provide input into the nature and type of artist(s) selected for Devonport.
FINANCIAL IMPLICATIONS Providing financial assistance to this program will cost Council $3,000 which is not currently budgeted. It is recommended that should Council agree to the request, the amount is contributed in the 2015/16 financial year. Booking income derived by the DECC from the last three festivals totals $1,826.44
RISK IMPLICATIONS Not supporting the event may lead to some criticism of Council from the Arts Community for not assisting a well-recognised and branded Tasmanian event. The event will be required complete standard risk management plans required for all events.
CONCLUSION TDOI has requested an amount of $3,000 (cash) towards the costs of developing and presenting artist, David Gough, undertaking smoke signals on hilltops surrounding Devonport, marking the continuing Aboriginal presence. Options to either support or decline the funding request are presented for consideration.
ATTACHMENTS Nil
ITEM 4.4
PAGE 20 Report to Community Services Committee meeting on 18 April 2016
RECOMMENDATION That it be recommended to Council that: Option 1 The funding request from Ten Days on the Island relating to their 2017 event be supported with $3,000 to be paid within the 2015/16 financial year. Option 2 The funding request from Ten Days on the Island relating to their 2017 event be declined.
Author: Position:
Shane Crawford Executive Manager Corporate, Community & Business Services
Endorsed By: Position:
ITEM 4.4
Paul West General Manager
PAGE 21 Report to Community Services Committee meeting on 18 April 2016
4.5
ENERGY EFFICIENCY STRATEGY - YEAR THREE STATUS File: 28179 D413696
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.1.1
Lead and actively promote the adoption of practices that support the sustainable use of energy and other natural resources by Council, businesses and the community
SUMMARY To report against progress on the actions in the Devonport Energy Efficiency Strategy.
BACKGROUND The Energy Efficiency Strategy provides Council with a plan to improve its energy efficiency across its operations. Council adopted the Strategy at its meeting held 16 September 2013 (Min 241/13 refers).
STATUTORY REQUIREMENTS Section 20(2) of the Local Government Act 1993 outlines Council requirements in relation to reporting to the community. 20.
Functions and powers (2)
In performing its functions, a council is to consult, involve and be accountable to the community.
Providing information on the progress of Council strategies is one way to demonstrate accountability.
DISCUSSION The Energy Efficiency Strategy internal working group has met to review the progress against Strategy Actions. Achievements over the past two and half years are outlined in the attached document. 29 of the 74 actions have been completed to date, 15 are ongoing, 3 are in progress, 15 require future budget allocation and 12 will not proceed due to changes in operational requirements or design restrictions. Some of the completed actions include:
Lighting upgrades to LED lights at Devonport Recreation Centre, Surf Club, Devonport Regional Gallery, Roundhouse Park, Victoria Parade from Boat Ramp to Cenotaph;
Upgrade of heating and cooling systems at the Devonport Entertainment and Convention Centre, Elanora Child Care Centre and Keiko Child Care Centre;
Installation of solar panels at the Art Storage Facility; and
Delivery of energy efficiency workshops attended by 70 community members.
The Strategy will be reviewed later in the year in conjunction with the Environmental Sustainability Strategy.
ITEM 4.5
PAGE 22 Report to Community Services Committee meeting on 18 April 2016
COMMUNITY ENGAGEMENT One of the twelve directions of the Strategy includes raising community awareness of Council’s work to reduce energy consumption. Two of the three actions in this section are complete and the remainder is ongoing.
FINANCIAL IMPLICATIONS Many actions were funded externally by the Australian Government through the $30,000 Local Government Energy Efficiency program grant and the $450,110 Community Energy Efficiency Program grant. Fifteen actions require consideration in future budget allocations.
RISK IMPLICATIONS The Strategy aims to reduce energy consumption and hence energy costs of several Council facilities.
CONCLUSION Substantial progress has been made to implement the actions listed in the Devonport Energy Efficiency Strategy.
ATTACHMENTS 1.
Energy Efficiency Strategy Actions Status March 2016
RECOMMENDATION That it be recommended to Council that the report of the Executive Officer Community Services be received and Council note the status of actions listed in the Devonport Energy Efficiency Strategy.
Author: Position:
Carol Bryant Executive Officer Community Services
Endorsed By: Position:
ITEM 4.5
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 23 Energy E Efficie ency Strategy y Actions Stattus March 20 016
ITEM 4.5
ATTTACHMENT [1 1]
PAGE 24 Energy E Efficie ency Strategy y Actions Stattus March 20 016
ITEM 4.5
ATTTACHMENT [1 1]
PAGE 25 Energy E Efficie ency Strategy y Actions Stattus March 20 016
ITEM 4.5
ATTTACHMENT [1 1]
PAGE 26 Energy E Efficie ency Strategy y Actions Stattus March 20 016
ITEM 4.5
ATTTACHMENT [1 1]
PAGE 27 Energy E Efficie ency Strategy y Actions Stattus March 20 016
ITEM 4.5
ATTTACHMENT [1 1]
PAGE 28 Energy E Efficie ency Strategy y Actions Stattus March 20 016
ITEM 4.5
ATTTACHMENT [1 1]
PAGE 29 Energy E Efficie ency Strategy y Actions Stattus March 20 016
ITEM 4.5
ATTTACHMENT [1 1]
PAGE 30 Energy E Efficie ency Strategy y Actions Stattus March 20 016
ITEM 4.5
ATTTACHMENT [1 1]
PAGE 31 Energy E Efficie ency Strategy y Actions Stattus March 20 016
ITEM 4.5
ATTTACHMENT [1 1]
PAGE 32 Report to Community Services Committee meeting on 18 April 2016
4.6
ENVIRONMENTAL SUSTAINABILITY STRATEGY - YEAR TWO STATUS File: 28147 D413901
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.2.1
Support the conservation and maintenance of biodiversity corridors including coastal landscapes and preserve areas of remnant vegetation
SUMMARY To report against progress on the actions in the Devonport Environmental Sustainability Strategy.
BACKGROUND The Environmental Sustainability Strategy provides Council with a plan to reduce consumption of natural resources and minimise adverse environmental impacts. Council adopted the Strategy at its meeting held 16 December 2013 (Min 338/13 refers).
STATUTORY REQUIREMENTS Section 20(2) of the Local Government Act 1993 outlines Council requirements in relation to reporting to the community. 20.
Functions and powers (2)
In performing its functions, a council is to consult, involve and be accountable to the community.
Providing information on the progress of Council strategies is one way to demonstrate accountability.
DISCUSSION The Environmental Sustainability Strategy internal working group has met to review the progress against Strategy Actions. Achievements over the past two years are outlined in the attached document. 7 of the 34 actions have been completed to date, 21 are ongoing, and 6 are for future consideration. Some of the completed actions to date include:
Review of the Don Reserve Environmental Management Plan;
Completion of bushland conservation project at Don Reserve and Clayton Drive with Work for the Dole participants;
Receipt of $620,000 in grant funds for energy efficiency and bushland conservation projects; and
Delivery of Community participation activities including Tree Day, Clean Up Australian Day, school visits to the Spreyton Waste Transfer Station.
The Strategy will be reviewed later in the year in conjunction with the Energy Efficiency Strategy.
ITEM 4.6
PAGE 33 Report to Community Services Committee meeting on 18 April 2016
COMMUNITY ENGAGEMENT One of the five directions of the Strategy includes enhancing community participation and awareness of how to live lightly on the environment. Three of the nine actions are complete with the remaining six actions ongoing.
FINANCIAL IMPLICATIONS The six actions yet to have commenced require consideration of operational resources, mostly in staff time, in future budgets.
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION Substantial progress has been made to implement the actions listed in the Devonport Environmental Sustainability Strategy.
ATTACHMENTS 1.
Environmental Sustainability Strategy Actions Status March 2016
RECOMMENDATION That it be recommended to Council that the report of the Executive Officer Community Services be received and Council note the status of actions listed in the Devonport Environmental Sustainability Strategy.
Author: Position:
Carol Bryant Executive Officer Community Services
Endorsed By: Position:
ITEM 4.6
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 34 Environmenta E al Sustainabillity Strategy Actions A Statu s March 2016 6
ITEM 4.6
ATTTACHMENT [1 1]
PAGE 35 Environmenta E al Sustainabillity Strategy Actions A Statu s March 2016 6
ITEM 4.6
ATTTACHMENT [1 1]
PAGE 36 Environmenta E al Sustainabillity Strategy Actions A Statu s March 2016 6
ITEM 4.6
ATTTACHMENT [1 1]
PAGE 37 Environmenta E al Sustainabillity Strategy Actions A Statu s March 2016 6
ITEM 4.6
ATTTACHMENT [1 1]
PAGE 38 Environmenta E al Sustainabillity Strategy Actions A Statu s March 2016 6
ITEM 4.6
ATTTACHMENT [1 1]
PAGE 39 Environmenta E al Sustainabillity Strategy Actions Statu s March 2016 6
ITEM 4.6
ATTTACHMENT [1 1]
PAGE 40 Report to Community Services Committee meeting on 18 April 2016
4.7
REALLOCATION OF CAPITAL EXPENDITURE - SISTER CITIES 20 YEAR ANNIVERSARY COMMEMORATIVE SEAT File: 30606 D414545
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.5
Support initiatives that foster community harmony and which values and celebrates diversity
SUMMARY To present Council with a proposal to reallocate the funds for Capital Budget Item CP0120 (Sister Cities – 20 Year Anniversary Commemorative Seat), to a planting of dwarf/miniature plants of Japanese origin to commemorate the 20 years of friendship between Minamata and Devonport.
BACKGROUND Council in adopting the 2015-2016 Budget approved capital project CP0120 Sister Cities 20 year Anniversary, Commemorative Seat to occur. At its meetings, the Devonport Sister City Association and the Community Development Strategic Special Committee both discussed opportunities to commemorate the 20 years of friendship between Minamata and Devonport. During these meetings it was identified that a commemorative seat and associated plaque honouring the friendship between the cities already existed at Roundhouse Park. It was determined that requesting an alternate project to honour the 20 year anniversary be considered with the preferred alternate project being a planting of 20 trees of Japanese origin, for example cherry blossom or Japanese maple.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION After discussions with the Sister Cities Association, the Community Development Strategic Special Committee and Council’s design and asset team, the request for the change in capital budget expenditure has been forwarded to Council for consideration. The groups are proposing that capital project CP0120 Sister Cities – 20 year Anniversary, Commemorative Seat be varied to the planting of an avenue of 20 dwarf/miniature cherry blossoms, (see Image 1 for design impression) in the garden which separates Formby Road and the shared pathway (see Image 2 for proposed extent). This planting would link back to the existing commemorative seat, plaque and cherry blossom tree located nearby in Roundhouse Park, creating a centralised focal point for the relationship between the two cities, in addition to beautifying the streetscape of Formby Road a major entry route to Devonport. The dwarf/miniature nature of the planting would leave the view of the Mersey River and the Spirit of Tasmania unencumbered from the Visitor Information Centre and the southerly hospitality businesses.
ITEM 4.7
PAGE 41 Report to Community Services Committee meeting on 18 April 2016
Image 1
A planting of this nature should not negatively impact the maintenance operations of Council, although some watering and potential replacement of any vandalised trees may be required. The costs would vary dependent upon the maturity of the trees selected for planting, if small young trees were planted it would result in a direct reallocation, however if larger stronger trees are selected an additional budget would be required to be allocated. It should be noted that the likelihood of survival increases with the increase in plant size and maturity. The proposed costs for the project (trees planted and staked) is dependent on tree maturity as outlined below. Tree Size/Maturity
Total Cost
Budget Implications
Low trees
$5,000
$2,000
High trees
$8,000
$5,000
Image 2
ITEM 4.7
PAGE 42 Report to Community Services Committee meeting on 18 April 2016
COMMUNITY ENGAGEMENT There has been no broad community engagement as a result of this report, other than the convening of the Devonport Sister Cities Association and Community Development Strategic Special Committee who requested the change in budget purposes be considered, to enable a commemorative planting of trees to occur. Should the reallocation be approved, the occupiers of commercial properties along the foreshore/Formby Road project vicinity should be informed of the project and be provided the opportunity to have questions relating to the project answered.
FINANCIAL IMPLICATIONS Dependent upon the preferred maturity of the plant stock an additional budget allocation of up to $5,000 may be required. The ongoing maintenance of the trees would require future operational budget allocation as there will be some watering required. Possible replacement of vandalised trees may also have a detrimental financial effect. The recommendation suggests the low, or less mature, trees are purchased to minimise costs which will require a total expenditure of $5,000.
RISK IMPLICATIONS
Asset & Property Infrastructure The proposed project does not interfere with current functional use of the space, nor hinder the views of the Mersey River from the commercial sites in the vicinity. Further investigation is required to ensure existing underground infrastructure is not impacted. There is some fibre optic in the garden bed so even spacing between trees or straight rows may not be possible. There is a risk that smaller trees will become the potential subject of vandalism and theft.
Consultation and/or Communication To mitigate any negative perceptions of the project, the occupiers of commercial properties along the foreshore/Formby Road project vicinity should be informed of the project and be provided the opportunity to have questions of the project answered.
CONCLUSION The project in addition to achieving the strategic plan deliverable will:
Improve the existing streetscape of the Formby Road entry to Devonport;
Encourage usage of the Formby Road shared pathway though improved aesthetic appeal.
The project concept designs are intended to complement the surrounding landscapes. The recommendation provided to Council is to vary capital project CP0120 and endorse the reallocation of the funds from that project, to the purchasing and planting of 20 reasonably established cherry blossoms. If this is not supported an alternative motion would be: That Council does not approve the request to vary capital project CP0120 and reallocate funds for the purchase and planting of 20 cherry blossoms along Formby Road; ITEM 4.7
PAGE 43 Report to Community Services Committee meeting on 18 April 2016
If well-established trees were preferred, the suggested motion would read: That it be recommended to Council that capital project CP0120 be modified to allow for the purchase and planting of 20 high, well established cherry blossoms along Formby Road to commemorate the 20 years of friendship between Minamata and Devonport and note that this will result in expected over expenditure of this budget item of $5,000.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that capital project CP0120 be modified to allow for the purchase and planting of 20 low cherry blossoms along Formby Road to commemorate the 20 years of friendship between Minamata and Devonport and note that this will result in expected over expenditure of this budget item of $2,000.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.7
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 44 Report to Community Services Committee meeting on 18 April 2016
4.8
COMMUNITY SERVICES REPORT - APRIL 2016 File: 29530 D411947
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 February – 30 March 2016.
BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:
Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Tourism, Marketing, Promotion and Events
DISCUSSION 1
COMMUNITY DEVELOPMENT
1.1
Participation Across Facilities/Council Run Events and Activities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction. The following table shows the activities delivered across Council facilities over the past two months. February 2016
Customers through the Door
Number of Program Participants
Devonport Regional Gallery
1480
109
East Devonport Recreation Centre
2070
1310
Devonport Recreation Centre
5223
2978
N/A
N/A
Visitor Information Centre
7144
N/A
Bass Strait Maritime Centre
742
320
Events (various)
ITEM 4.8
PAGE 45 Report to Community Services Committee meeting on 18 April 2016
Julie Burgess
156
0
TOTAL
16,815
4,717
TOTAL Previous Year 2014/15
16,005
4,289
March 2016
Customers through the Door
Devonport Regional Gallery
1372
423
East Devonport Recreation Centre
2355
1782
15912
7442
N/A
N/A
Visitor Information Centre
6221
N/A
Bass Strait Maritime Centre
955
7
Julie Burgess
134
0
TOTAL
26,949
9,654
TOTAL Previous Year 2014/15
20,982
5,051
Devonport Recreation Centre Events (various)
1.2
Number of Program Participants
Splash Aquatic Centre Council contracts the operations of its Aquatic Centre to Belgravia Leisure. figures below are provided by Belgravia.
The
Year to date comparison Attendees
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Feb15
YTD
Casual Entry
3,625
2,608
3,288
4,469
4,193
4,817
8,079
5,096
7,170
36,175
Fitness Members
8,693
8,615
10,100
8,780
7,916
8,509
7,419
8,376
9,242
68,408
Learn to Swim
4,808
4,720
5,740
4,584
4,448
5,370
4,320
4,376
5,896
38,366
Lane Hire
675
692
721
896
905
730
591
710
724
5,920
Bookings
343
402
396
415
2,392
4,212
627
1,765
839
10,552
Total
18,144
17,037
19,854
23,638
1.3
20,245 19,144
21,036 20,323 23,871 159,421
Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below. Details Carols by Candlelight
End date and length of agreement 3 year Agreement. 30 June 2016
Choral Society
3 year Agreement. 30 June 2016
Devonport Brass Band
3 year Agreement. 30 June 2016
ITEM 4.8
Amount - If Applicable ($) 3,000 P/A 5,000 P/A 10,000 P/A
PAGE 46 Report to Community Services Committee meeting on 18 April 2016
1.4
Devonport Community House
3 year Agreement. 30 June 2016
25,000 P/A
Eastern Shore Kommunity Kids Christmas Party
3 year Agreement. 30 June 2016
2,500 P/A
Lions of Devonport-Taste the Harvest; In kind staffing and design hours
1 year Agreement. 1 December 2015
National Trust of Australia – Home Hill operations
3 year Agreement. October 2018
28,000 P/A
Tasmanian Arboretum
3 year Agreement. 30 June 2016
33,000 P/A
Youth and Family Focus
5 year Agreement. 9 July 2018
Harmony Week 12 new citizens attended Councils Citizenship Ceremony celebrated on Harmony Day 21 March 2016. They have moved to Devonport from New Zealand, India, Mauritius, Sri Lanka and England. Harmony Week was celebrated by holding the first Enlighten Lunch Series: Alphonse Mulumba Chair of the Multicultural Council of Tasmania and Councils Australia Day Ambassador 2016. Alphonse shared his story of his and his family’s life and journey to Tasmania.
1.5
Diamonds of Devonport Diamonds of Devonport was held to celebrate International Women’s Day. Council had 31 nominations for diamonds and received a $500 donation from the Department of Premier and Cabinet.
1.6
Clean Up Australia Day Council hosted Clean Up Australia Day at Coles Beach on the 6 March 2016. Sixteen people (10 adults and 6 children) collected 19 rubbish bags.
1.7
Food Connection The Devonport Food Connection continued with the delivery of project elements via its partners in the Devonport Community House, East Devonport Community House and Heavens Kitchen (Gateway Community Care). Devonport Community House projects such as Kommunity Kids Cooking has been extremely popular, with around 8-10 children attending each week to learn and become familiar with cooking. Eating With Friends is also well attended, with a monthly luncheon of produce from the community garden along with donated vegetables. Potter in the Garden continues now exploring pallet gardens installed for local families. The pallet gardens have been a great opportunity for locals to overcome barriers in communicating with Community Garden volunteers and they now regularly ask about how to keep their gardens healthy. Cooking with Blokes has seen some outstanding cooks arise, and cooking classes have inspired the men who attend to go home and cook more meals.
ITEM 4.8
PAGE 47 Report to Community Services Committee meeting on 18 April 2016
The Food Shed has been very busy for the start of the year, moving 3 tonnes of produce into the community in January and creating new connections to establish the social business in pesticide-free produce available at low cost. Shed alterations will be made and there are more new volunteers. Landscaping the East Devonport Community House Garden included 4 new beds, built to provide more planting space. Kitchen renovations are currently being undertaken. As a result “Five for 5� is on a break as participants and volunteers are unable to prepare or cook food. East Devonport Community House in partnership with East Devonport Primary School are working together to launch the Food IQ project which addresses numeracy and literacy using food as part of the school curriculum for the entire year. The Benchmark - 120 students from grades 2 to 6 were tested individually; asked to identify 37 vegetables and fruits, asked how many different ways you can cook them and enquired if they had tasted them. The Plan – For the children to learn to grow, harvest, buy, prepare, cook and consume healthy food and learn numeracy and literacy at the same time. Measuring ingredients, counting items, calculating cooking times, costing products for the school canteen, reading labels and cooking for 50 other students every Monday. Tuesdays are about recording their research findings, thoughts, discoveries and recipes. Parents will also help and encourage their children when cooking at school and play an active role in the learning process. All of this effort culminates with all 120 children contributing to the development of their own age-appropriate cookbook. 300 copies of the cookbook will be produced and distributed free to every student in the school.
ITEM 4.8
PAGE 48 Report to Community Services Committee meeting on 18 April 2016
East Devonport Community House is promoting the Food Delivery Van which has been popping up in green spaces at Canning Drive and at Kiah Place. The van is delivering bread, vegetables and fruit to people in these food desert areas to improve food access and security.
1.8
Mersey Leven Food Hub (MLFH) Council have successfully entered an EOI with the Heart Foundation in conjunction with Central Coast Council for the Mersey Leven food hub. From data collection Council have been made aware that there are people and families in the Devonport community who are not eating enough fruit and vegetables. As part of the MLFH project the working group would like to find out if there is a food access issue or whether there are gaps in the supply chain that is causing people to experience food insecurity in the Mersey-Leven region. The MLFH builds from work already completed and will add to the emerging picture. Dr Don Thomson and Council staff, have been contacting many community groups, services and business in the area to build a map of the local food economy and the movement of food produce. The project aims to understand how our local food economy works so that we can address the gaps in the food chain that impact on the people and communities that need that food most.
2
ARTS AND CULTURAL DEVELOPMENT
2.1
Devonport Regional Gallery (DRG) 2.1.1 Exhibitions Anne Morrison’s painting exhibition opened on 5 February, 2016. A total of 80 people attended the opening with guest speaker Dr Karen Hall, Lecturer in ITEM 4.8
PAGE 49 Report to Community Services Committee meeting on 18 April 2016
Theory, Tasmanian College of the Art. Anne Morrison and Ellie Ray presented an evening ‘In Conversation with the artist and curator’ on Thursday 18 February. The artists evening workshops held over the duration of the exhibition were fully booked and the exhibition proved popular with school groups and college students. The Deakin University touring exhibition: Katherine Hattam: Desire First 19782015 opened on Friday March 18. The exhibition surveys the work of Melbourne based artist Katherine Hattam who is renowned for her paintings and representations of domestic family spaces and objects. The guest speaker at the opening was Jarrod Rawlins, Curator at MONA, Hobart. Prior to the opening, Hattam presented a talk to community members and students which was well received. 2.1.2 Education and Public Programs To compliment Anne Morrison’s exhibition, a series of education programs were presented to schools both at the Gallery and as outreach programs. East Devonport Primary, Wilmot Primary and Forth Primary all attended Little Aesthetics sessions at the Gallery. The Director presented a floor talk to 19 TasTAFE students and Dianne Sheehan presented 2 talks to Mission Australia and a talk to Don College Art Appreciation students. Anne Morrison also presented a workshop at Don College. The Gallery was encouraged by the popularity of Anne Morrison’s evening workshops which attracted a total of 55 people. A total of 173 students visited the gallery while Morrison’s exhibition was presented.
Wilmot Primary view natural objects under the microscope that inspired some of Anne Morrison’s artworks.
2.1.3 Four-8 Film Festival On Friday 4 March, 65 People attended the launch for the Four-8 Film Festival. The screening was held on Monday, 7 March which 123 people attended. There were a total of 10 films screened on the night with the winning film, Darth Trader coming from the team ‘Out of Time’. Filmed by Marcus Morrell, Darth Trader was chosen as the winner by the four judges as it utilised the theme, ‘make a change’ and the prop – a telephone, with talented delivery. The $500 prize was generously donated by Collins Real Estate.
ITEM 4.8
PAGE 50 mmunity Servic ces Committee e meeting on 1 18 April 2016 Report to Com
Four 8 Film Screening S att CMAX, with winning team ‘Out of Tim me’ and pressenters from Sea S FM
2.2
Basss Strait Maritime Centtre 2.2.1 1 Recent Activities A Two regio onal schoo ol groups, three brea akfast coa ach tours a and one tour t group p added to o a steady flow of vis itors during g February/March. The first “Look “ at Rooke: R a trrip down memory m la ane” was h held on Fe ebruary 20 0 with twen nty five reg gistered p articipantss. The resu ult was gre eat exposu ure for the e Centre, some s goo od contac cts made, valuable informatio on receive ed for the e records and a feedb back from the partic cipants that they w would like more. m An n encore was w held on n March 19 9 for those e on the wa aiting list w with seven attending.. The smaller group allowed f or more in nteraction and imprrovements identified d from the first walk were w imple emented. Thank you u must go to the volu unteers forr their rese earch, prep paration off resourcess and for hosting the walk on th he day. A presentattion of pho otos and in nformation n gathered d will be sh own in Jun ne 2016 ass a follow up u for those who atte ended the walk.
Represen ntatives fro om the H Hawthorn Football Club visite ed the Centre C on n February 20, meetin ng and gre eeting fans. It added to a bussy day which started d early witth a brea akfast tourr group and a the precinct p b buzzing with visiting g triathletess. Planning is underw way for Pira ate Day which w will be b held o on Thursday, 21 Aprill 2016.
ITEM 4.8
PAGE 51 mmunity Servic ces Committee e meeting on 1 18 April 2016 Report to Com
2.2.2 2 Julie Burg gess Sailings, charters and “Win ne Down Sailing” have kep pt the crrew busy.. Passenge ers and spectators have be een sharin ng photoss on social media a providing g great pro omotion.
Passenge er numberss at the en nd of Marrch reache ed just ove er 500 in th he currentt sailing se eason. Recruitment is underw way to build up crew w to impro ove sailing g frequenc cies. 2.2.3 3 Collection Manage ement Voluntee ers continu ue to wo ork through h digitising g of imag ges, respo onding to o research enquiries, developin ng a presentation forr National TTrust Herita age Month h in May 20 016 and co ollating an nd recordin ng informa ation from tthe “Look at Rooke”” walks. andalone storage syystem with the capacity to pro ovide secure storage e A new sta for the co ollection catalogue has been installed. Once in o peration, it will allow w back up of collectiion manag gement wo ork and for voluntee ers to begin n planning g the transffer of the current ca atalogue frrom the sp preadsheett to the Pa ast Perfectt database e. 3
RECR REATION AND A SPORTS S DEVELOP MENT
3.1
Sporrts Marketin ng Australiia (SMA) Prrogram The ffollowing SMA/Devo S nport City Council ev vents were e held in M March: 3.1.1 1 National under 12//13 Socce er Skills Ac cquisition Program P ((SAP) - Ca arnival 4-7 7 March Football Federation n Tasmania a and Dev vonport City C Soccerr Club com mbined to o host the national under u 12/1 13 (SAP) carnival c ev vent in De evonport fo or the firstt time. Pre eviously th he event h has been held at Aurora A Stad dium in La aunceston,, Council and a SMA have mana aged to lurre the even nt to Devo nport. The new synthetic turf facilitie es at the Devonport D t Soccer C Club together with a first class grass field d were the e main reasons for Football FFederation Tasmania a CEO, Mik ke Palmer’ss decision tto relocate e the even nt to Devon nport. Twenty th hree team ms from inte erstate and d intrastate participa ated, approximately y 350-400 players p and d officials plus familiies. Accommodatio on in Devo onport wass at capac city, some e teams re equiring accommod dation in U Ulverstone and Portt Sorell. n Tourism Research Australia’ss calculation that o on average e a sportss Based on tourist will spend $251 $ per p person perr day, this translatess into an economic c benefit frrom both participant p ts and spec ctators of approxima a ately $542,1 160. ITEM 4.8
PAGE 52 mmunity Servic ces Committee e meeting on 1 18 April 2016 Report to Com
3.1.2 2 Basketba all TAS Pre-S Season Jun nior Tourna ament 19-2 20 March An excellent response from b basketball teams aro ound Tasm mania. This year the e pre-seaso on tournam ment enjoyyed a record 63 tea ams (up fro om 28 lastt year). In n addition to 4 courrts in Devo onport, La atrobe, Penguin and d Ulverston ne venuess were also o required. The tourn nament wa as held ac cross two divisions d and open to o teams in the underr 12, underr 14, underr 16 and un nder 18 ag ge groups. 3.1.3 3 Australian n Junior Sq quash Ope n (AJSO) 25-28 2 Marc ch The AJSO O is a high profile e event attra acting you ung playe ers from around the e asmania and world. In conjunc ction with h Squash Australia, Squash Ta a SMA,, Council secured s the event to o the Devo onport Rec creation Ce entre. A to otal of 187 7 players re egistered for f the eve ent. Team ms and individual pla ayers book ked out alll eight squ uash courtss for trainin ng purpose es on 23 an nd 24 Marrch with co ompetition n starting on o Good Frriday, 25 M March. Players from the t USA, Ja apan, New w Zealand,, England, Macau, Malaysia, Singapore e, China and a Austra alia provid ded greatt entertainment over the 3 da ays of com mpetition. Most of th he compe etitors and d n Devonpo ort but du ue to heav vy accom mmodation n bookingss coaches stayed in some stay yed in Ulve erstone.
The remaining sportting eventss for 2016 that t have been con nfirmed by state and d national sporting s bo odies are:
ITEM 4.8
PAGE 53 Report to Community Services Committee meeting on 18 April 2016
Basketball TAS College Championships and High School Invitational 28-29 May
Tasmanian Open Squash Championships 7-10 July
Basketball TAS Under 12 State Championships 27-28 August
3.1.4 Other non SMA sporting events during February and March 3.1.4.1 Devonport Triathlon – Cradle Coast & Events – 20-21 February The Devonport Triathlon has been a long standing event in the Devonport calendar. This event is recognised globally as a premier triathlon event. In recognition of this event, the Triathlon has been repeatedly supported by Triathlon Australia, the ITU (International Triathlon Union) and OTU (Oceania Triathlon Union) with the allocation of point’s races championships and selection races. This event draws athletes from intrastate, interstate and overseas. This year Devonport hosted:
Australian Junior Men/Women Triathlon Championships ITU Youth/ ITU Junior 2016 OUT Oceania Para Triathlon Championships 2016 Elite/U23 Men/Women OTU Oceania Continental Cup Age Group ITU World Championships Qualifying Race Australian Junior Mixed Teams Triathlon Relay Championships
The Devonport Triathlon is a very popular event on the Triathlon circuit and many of the triathletes book their accommodation twelve months in advance. Event organiser, Cradle Coast Sports & Events uses a number of local contractors and suppliers over the time frame of the triathlon for items such as crowd control barriers, event merchandise design and print, food and beverages for volunteers over the two days of the event. As well as engaging local businesses to be a part of the event such as The Green Room, Magical Faces, Drift and the Devonport Surf Club. Businesses in the immediate Bluff area, Drift, Mrs Jones and Meercroft Park Milk Bar, benefit greatly from the event due to the large number of people in the area over the two day event. The Devonport Triathlon attracted an estimated 300 additional people to the area that all stayed an average of 2 nights. This year Devonport hosted Tasmania’s first Para-Triathlon event, the 2016 OUT Oceania Para-triathlon Championships. Out of a field of 22 para-triathletes, 13 were on the Australian team, with 6 of those being World Champion medallists. Hosting a para-triathlon brought with it many challenges, such as the need for a number of additional volunteers to act as “Handlers”. The role of a “Handler” is to assist the para-triathlete in and out of the water and into pre-transition. They are then allowed to have assistance from their own support crew in and out of transition. The “Handlers” require very specific training which took place on the Friday prior to the event. Additional water safety rules and general infrastructure such race course barriers, and emergency personnel were required. ITEM 4.8
PAGE 54 mmunity Servic ces Committee e meeting on 1 18 April 2016 Report to Com
TThe feedback from Triathlon Australia A sin nce the e event has been very y p positive and they would like e to see the para a-triathlon return to o D Devonport t in 2017.
Run Devonp port – Crad dle Coast Sports S & Events - 20 M March 3.1.4.2 R In n near pe erfect co nditions, the t 2016 Devonporrt Sportspower Run n D Devonport took plac ce at Merssey Bluff th his year to o make way for the e D Devonport Motor Sh ow. The event exp perienced d another successfull y year with numbers n on nly slightly down on last year a and given n the large e n number of events e tha at took plac ce on the North Wes t Coast on n the same e w weekend, organisers o are happy y with this result. The event is growing g in popu ularity due e to the c choice of distancess c catering for all abilitie es and enc couraging inclusivene ess, comm munity spiritt a and healthy y living. 3.2
3.3
Recrreation Centres High her numbers of bookings and p participatio on levels at a the DRC C in March were due e to se everal majo or sporting events inc cluding:
Basketba all Tasmania a Pre-seaso on Tournam ment
Intrastate e Table Ten nnis tourna ment
2016 Natiional Junio or Squash O Open
Sporrts Groundss There e were in total 10 sp ports groun nd booking gs and 6 parks/reserv p ves bookin ngs for the e mon nth of Febru uary, see table 1 belo ow Sportss Groundss and Resserves Bookings Februa ary 2016 Reserv ves – Lightho ouse Reserv ve 3, Blufff Foreshorre 2 6 and Coles C Beac ch Reserve 1 Byard Park 3 Devon nport Ovall 2 Don Rec R Ground d 1 Girdle estone Parkk 1 Maidstone Park 1 Meerc croft Park & Eugene 2 Total 16 There e were in total 14 sp ports groun nd booking gs and 4 parks/reserv p ves bookin ngs for the e mon nth of Marc ch, see tab ble 2 below w ITEM 4.8
PAGE 55 Report to Community Services Committee meeting on 18 April 2016
Sports Grounds and Reserves Bookings March 2016 Reserves – Lighthouse Reserve 2, Bluff Foreshore 1 4 and Don Reserve 1 Byard Park 2 Devonport Oval 2 Don Rec Ground 3 Girdlestone Park 2 Maidstone Park 2 Meercroft Park & Eugene 3 Total 18 Ground/Reserve bookings were received from a range of events, including: 3.4
Broughton Rugby Cup – Meercroft Park – 19 March Dannebrog Cup - Devonport Football Club Vs Wynyard - Girdlestone Park 19 March Cricket NW “A” Grade Final - Devonport Oval - 18-20 March Cinema Evening at Girdlestone Park organised by the EDFC Cinema Evening at Devonport Oval organised by the DCC Drift Sunset Degustation Dinner – Lighthouse Reserve Melanoma March – 28 February Regatta – Victoria Parade, Mersey River – 6 March Lachie Berwick Memorial Cricket Match – 9 March @ Devonport Oval The Jesus Tent @ Devonport Oval – 11-19 March Joey Scouts Come & Try day – Roundhouse Park 13 February Teddy Bear drop and Kite festival – Meercroft Park 28 February
Health & Wellbeing Programs – Recreation Officer 3.4.1 Canning Drive Bootcamp Funding from the East Devonport Child and Family Centre has allowed Council’s Recreation Officer to continue the program until 8 April. Further funding opportunities are being explored to ensure the program continues throughout the year. This initiative has proven very successful and can be measured by the improvement in the children’s social skills, healthier eating habits, and improved manners. 3.4.2 Hawks visit Canning Drive Bootcamp – 20 February Players from the Hawthorn Football Club recently visited the kids at Canning Drive as part of the club’s annual community engagement program.
ITEM 4.8
PAGE 56 Report to Community Services Committee meeting on 18 April 2016
3.4.3 Devonport City Council Staff Health and Fitness Bootcamp The first 6 week block of boot camp fitness sessions were completed in late February. Participation numbers ranged from 12 to15 in the afternoon session and from 6 to 9 for the morning session. Feedback has been very positive and the next 6 week program is scheduled to commence in mid-April. 3.4.4 ‘Babes in Arms’ The Babes in Arms program is generously supported by the East Devonport Child and Family Centre (EDCFC). Activities are conducted at various venues in East Devonport, depending on the weather. Many of the activities/ exercises are designed to include the mother and baby. Feedback from attendees and staff at the EDCFC has been very positive. 3.4.5 School Holidays Program Council’s first School Holiday Program commences 11 April. This is a recreation based holiday program for primary school children, with activities such as Basketball, Table Tennis, Squash, Racquetball, Badminton and Futsal. Also included are Aqua Zumba and water safety sessions at Splash Aquatic Centre, a day trip to the Mole Creek Caves, Trowunna Wildlife Park and a session of Ten Pin Bowling. Lunch, water and fruit are included every day. The 4 day program is for primary school children:
Grades 3 & 4 - dates are 11-14 April Grades 5 & 6 - dates 18 – 21 April
4
TOURISM, MARKETING AND PROMOTION
4.1
Tourism 4.1.1 Tourism Development Strategy The Tourism Development Strategy 2009-2019 has a total of 109 actions/ recommendations of which 50 have been completed or are in progress. The recommendations include categories of:
Activities and Attractions - Getting to and around Devonport Creating a Devonport Identity Quality of Experience Management and Resourcing ITEM 4.8
PAGE 57 Report to Community Services Committee meeting on 18 April 2016
Council officers will continue to work with industry, Tourism operators and peak bodies in the progression of the strategy recommendations. 4.1.2 Cradle Coast Tourism Executive The CCTE committee met Thursday 14 April 2016. reports and discussion on:
Agenda items included
Concept for Autumn/Winter marketing campaigns Regional Tourism awards categories, criteria and judging Tasmania’s North West website redevelopment Spirit of Tasmania advertising packages Cradle Mountain master plan
4.1.3 Cradle Country Marketing Group The Cradle Country Marketing group is currently implementing promotional and advertising activity including: 4.2
Travel ways advertising Spirit of Tasmania destination advertising Brochure development for Cradle Country region Destination advertising on Qantaslink winter edition
Marketing and Events 4.2.1 Events 4.2.1.1 Devonport Food and Wine Festival The Devonport Food and Wine Festival has wrapped up another successful year of bringing food and wine events to Devonport. This year’s festival saw over 30 events at 20 different venues across the region throughout the month of March. The events were varied, with a mix of high-end and low or no cost events and experiences. Feedback from the community has been positive with many foodies already looking forward to next year. The Ambassador, Chef Scott Pickett was a great addition to the festival, performing a number of free cooking demonstrations and creating and hosting a successful Ambassador’s dinner for over 50 people. A detailed report on the festival will be prepared and tabled at the June Community Services Meeting.
4.2.1.2 Taste the Harvest Taste the Harvest was held on March 13 at Roundhouse Park by the Lions Club of Devonport. Council provided assistance to the Lions Club in the form of administrative and marketing assistance, ITEM 4.8
PAGE 58 Report to Community Services Committee meeting on 18 April 2016
programming all the entertainment for the event and an appearance by the festival Ambassador for a cooking demonstration. 4.2.1.3 Devonport Jazz Plans are underway for Devonport Jazz, which will be painting Devonport black and gold from 28 – 31 July 2016. Tickets to the headline act, Emma Pask are currently on sale at the Devonport Entertainment and Convention Centre. Council are in the process of negotiating with artists and venues and are aiming to have a program finalised by the end of April. 4.2.1.4 Marketing Assistance The Marketing and Events team assisted in designing for several other projects, including the School Holiday brochure, a Devonport Regional Gallery opening flyer, the Devonport Motor Show programme and the Falling into Autumn Guide. Many events from both Council facilities and community groups were also highlighted through our social media. Council’s Marketing and Events team are busy organising ANZAC Day celebrations and Pirate Day at the Bass Strait Maritime Centre (21 April).
COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council’s operating budget as a result of this recommendation.
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.
ITEM 4.8
PAGE 59 Report to Community Services Committee meeting on 18 April 2016
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.
Author: Position:
Shane Crawford Executive Manager Corporate, Community & Business Services
Endorsed By: Position:
ITEM 4.8
Paul West General Manager
PAGE 60 Community Services Committee meeting Agenda 18 April 2016
5.0
CLOSURE
There being no further business the Chairman declared the meeting closed at <insert time> pm.